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Minneapolis Public Library Annual Reports of Departments And - MINNEAPOLIS PUBLIC LIBRARY ANNUAL REPORTS OF DEPARTMENTS AND BRANCHES 1963 VOLUME I CONTENTS VOLUME I - CENTRAL BUILDING 1 9 6 J Administrative Offices Personnel • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Dyar Pub lie Re lat ions • • • • • • • • • • • • • • • • • • .• • • • • • • • • • • • • Cooke Coordinator of Adult Services •••••••••••••••••••••••••••• Bond Adult and Young Adult Book Selection Room •••••• Engebretson Coordinator of Children's Services ••••••••••••••••••••••• Bryan Coordinator of Young Adult Services •••••••••••••••••••••• Landers Chief of Central Library •.••••••••••••••••••••••••••••••• Mull Art Department ••••••••••••••••••••••••••••••••• Humphrey Business and Economics Department •••••••••••••• Cutler Children's Department •••••••••••••••••••••••••• Underhill Circulation Department ••••••••••••••••••••••••• Johnson History, Biography and Travel •••••••••••••••••• Brown Minneapolis Historical Collection ••••••••• Nealy Literature Department •••••••••••••••••••••••••• McCormick Music Department ••••••••••••••••••••••••••••••• Adams Reference Core • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • .• • • Lohn Documents • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Wi 11 iams Science and Technology Department •••••••••••••• Zeuthen Shelving Department •••••••••••••••••••••••••••• Goodacre Sociology Department ••••••.•••••••••••••••••••• Woodward Visual Aids Department ••••••••••••••••••••••••• McGuire Young Adult Alcove ••••••••••••••••••••••••••••• Christopher Chief of Processing •••••••••••••••••••••••••••••••••••••• Simonds Catalog Department ••••••••••••••••••••••••••••• West Order Department ••••••••••••••••••••••••••••••• Hofstad Preparations Department •••••••••••••••••••••••• Simonds Science Museum and Planetarium••••••••••••••••••••••••••• Haarstick Athenaeum • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • Engebretson Hennepin County Library •••••••••••••••••••••••••••••••••• Young / ANNUAL REPORT PERSONNEL 1963 For the second year the city-wide study of classified positions was the largest single activity of the personnel office. There were frequent meetings of city department personnel people with civil service repre­ sentatives, many notices in the Official Bulletin and changes in Library personnel records resulting from the adoption of new clerical titles, but as of December a re-classification scheme had not been adopted by the Civil Service Commission. The resignation of Mr. Williams as librarian in June and the appointment of Miss Mull as acting librarian were the most important changes in the start. Another change in a key position was the resignation of Sarah Wallace in July. Adjustments resulting f'rom vacancies in two top ad:m1n1s­ tratiw positions.,_ chief of central library and public relations officer., affected the entire Library in various and significant ways during the major part of the year. In .April Donald Smelley was certified as super­ intendent of buildings maldng a permanent replacement in a position that had been filled by detail since April, 1962. In August tm Board voted salary increases effective July 1 for all categories of the start• Increases ot 4!% were adopted :tor praf essional librarians, the superintendent of buildings and the chi.et operating engineer. The rates far clerical and bindery workers, in effect since July 1961, 11ere increased to those adopted in January 1963., for like positions under the City Council. Building staff salaries were raised to Etch those far comparable positions in the Minneapolis schools. The boolanobile operators and deliveryman were voted rates equal to City Council rates for truck drivers an:i the rates for the painter and carpenter were adjusted to the City Council pattern. Operating engineers were put on the schedule for first class stationary engineers in other citr" departments. In the vari~s grades in the classified service the average percentage increase ranged from 2.53 for sen:ior aids and clerks to 21.31 for bookmobile operators. The revised schedules are appended to this report. Pension deductions of 6% became mandatory for all contributors as of July 1963 and the deduction £or survivors I benefits was increased from t to i of one per cent. Mr. and Mrs. Kenneth s. Cronk mo had operated the Cafeteria since January 1961 terminated their contract with the Library Board in April. Tempc,rary arrangements for limited service were made with Howard's Catering.Service arx1 in June a new contract was drawn between this firm. and the Library Board. The new contract differed from t e previous one by requiring the operator to replace any loss in the ori · inventory of dishes, etc., in lieu of the paynent of S% of the gross COBB from the cafeteria operation. The personnel office had the pleasure of rranging local visits for two USIS librarians, Mrs. Chinda Singhapricha from Bangkok and Miss Irene Norman - 2 - from Wellington., Hew Zealand. A.foreign librarian who is making a visit of 11 months to participate in the Minneapolis Public Librar,- program is Miss Maria Teresa Castilla from Montevideo., Uruguay. Our third such visitor umer the jointly sponsored pro gram for foreign librarians, Miss Castilla is adding·a real spark to the staff as did her predecessors from Bombay and Cape Town. Several students from St. Catherine's had their 65 hours of field work in different agencies and one student from the University of Washington came here to do her field work. The personnel officer visited the Library at St.Catherine's in January and met with students in Library Science courses. Unfortunately when the students were applying for positions in the spring, our professional po­ sitions were "frozen." Staff vacancy notices were suspended April 30, 1963 at the request of the Board. Notices were res11J1Bd in a limited way in August and in October it was decided to advertise only promotional positions and to make other necessary staff changes by assignment. Various local neetings., part of the .ALl Conference in Chicago, the regional. MU meeting at Dakota-Scott County library, and the Improving Service to Students sessions at the University were attended by the personnel officer. A Tri-State Regional Library Conference was held in Minneapolis in October. The talent and time that many MPL staff members gave to the big jobs of the conference reflected creditably' on this Library. My minor role of being in charge of tours meant being on the local committee which required many interesting hours in planning sessions and provided a share in the satis­ factions of a highly successful conference. Orientation meetings were held in April and October. Work was begun for the sub-committee of the Board Finance Committee on professional salaries. Each year as annual reports are prepared and events of the past 12 months are put into perspective certain highlights and shadows emerge. One of the highlights of 1963 was the way in which Margaret Mull assumed the duties of acting librarian and managed to ~rove public relations and morale and generally to stabilize a most difficult situation. From the point of view of personnel work it should be noted that her forthright recommendations relating to salaries restored the Library to a competitive position in securing classified personnel and reassured the staff by acknowledgment of their equality with other city employees. For the third consecutive year the number of professional positions has been reduced and further reductions are planned for 1964. The resulting reduction in services has been mainly in quantity - shorter hours of services, first in branches and now in the central library - but at some point a reduction in quality of service will result unless there is careful attention to the best utilization of staff. Staffing pattems in central library departments planned in anticipation of the new central library should be examined in the light of experience here. A study of relationships betwen various pro­ fessional grades is necessary for proper salary administration. These are sons of the challenges for 1964. The statistics for the year follow: - 3 - Appointments Se;earations -1962 ~ 1962 ~ Clerical, full tine 42. 32 35 31 Clerical, part time 23 28 19 26 Building Staff', full time 5 1 6 1 Building Staff', part time 8 2 Professional, full time 4 5 9 10 Prof'es sional, part time - 1 1 1 Professional, tempora;:y -1* .2 ..§.* ..1 Total 89 70 78 70 *5ummer substitute and temporary Reasons given f'or separation of .t'ull time staff members: Classified Professional Domestic 4 1 Another position 12 5 Retirement 3 l Further education 4 Leaving cit7 5 1 Health 1 Discharge or unsatisfactory service 3 Discontent Maternity- Other (death, military service, etc.) -- -2 Total. 32 10 Promotions I full time Transfers, full tilre 1962 196) 1962 1963 Clerical 7 3 19 5 Building staff' 1 l 5 Professional -2 _pr JQ -8 Total 10 6 54 13 *One was temporary - ·-4- Total staff as of December .31, 196.3 Full time Total full time Full time Part time :Equivalents Total Equivalents Professional 128 7 2.4 1.35 1.30.4 Clerical 152 37 18 189 170 Building Staff ~ -12 ..L .J1 J.,o Total 315 56 25.4 371 340.4 Professional star£ distributed by services Administrative 8) o) 0) 8) 8) Central Library 60) 71 4) 4 2) 2 64) 15 62) 73 Museum .3) o) 0) 3) .3) Extension 51 .3 .4 54 51.4 Processing 6 0 0 6 6 Building Staff - 0 Q Q_ - 0 0 Total 128 7 2.4 135 130.4 Classified staf'f distributed by services Administrative 15) 1) 6.6~ 16) 15.6)
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