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MINNEAPOLIS PUBLIC LIBRARY ANNUAL REPORT OF THE DIRECTOR ANNUAL REPORTS OF DEPARTMENTS COMMUNITY LIBRARIES ATHENAEUM 1994 Volume I CONTENTS VOLUME I ADMINISTRATION CENTRAL LIBRARY SERVICES TECHNICAL SERVICES ATHENAEUM 1994 Director of the Library . 1 Director's Office . 1 8 Accounting Office . 25 Building Staff . 30 Personnel Office . 39 Public Relations Office . 60 Chief of Central Library Services . • . 65 Art/Music/Video . 72 Business/Economics . 81 lnfoline . 88 Children's Services . 95 Collections Maintenance . 11 4 Humanities . 1 21 INFORM ............................................................... 133 Interlibrary Loan . 1 4 1 Sociology .............................................................. 149 Special Collections . 1 58 Technology/Science/Government Documents . 16 7 Municipal Information Library . 1 80 Chief of Technical Services ................................................... 183 Acquisitions . 1 88 Catalog/Processing ..................................................... 197 Circulation . 204 Electronic Data Processing . 209 Minneapolis Athenaeum 215 Preservation Committee 219 DIRECTOR'S OFFICE Annual Report 1994 The new year brought new faces to the Library Board. Nine individuals ran for election in the fall of 1993 for the six seats that were available on the Board. The terms of the incumbents expired simultaneously on December 31, 1994. Charlotte Anderson, Marilyn Borea and Mary Doty were reelected. Diane Hofstede (formerly the Council appointee) and Thomas A. O'Connor (originally appointed to fill a Board vacancy) were also elected. Laurie Savran, an attorney, joined the Board and took office at the Board's annual meeting in January. Also joining the Board was the new City Council appointee, Kathleen Lamb, also an attorney. Gary N. Sudduth was reappointed by the Mayor. All took the Oath of Office at the annual meeting with District Court Judge Delila Pierce presiding over the ceremony. Discussions of a new central library facility continued during the year as part of the Blue Ribbon Task Force process. Financing Alternatives: New Central Library and Existing Building, a report done by Evensen Dodge was presented to the Task Force and to the Board. Late in the year the Board established a Referendum Working Group to discuss the steps necessary to put a financing referendum before the voters. The group will continue to meet in 1995. Revision of the Library Board Policy Manual continued. Several policies were revised and new ones adopted in 1994. Breaking from the past practice of keeping the Manual only in the Administrative Offices, all central and community library agencies received copies. The revision will be an ongoing process as the Board wants an annual review of policies. The first major revision of the Manual should be completed in 1995. A significant event of 1994 was the establishment of the Minneapolis Public Library Foundation by the Library Board in June. The first Foundation Board of Directors was formed with the election by the Library Board of two Trustees: Gary Sudduth, Chair; Laurie Savran, Vice-Chair. Director Kent, according to the Foundation bylaws, was a member of the Foundation board and served as Secretaryffreasurer. The necessary documents were filed with the Secretary of State and the Internal Revenue Service. By the end of the year the Foundation received its IRS determination as an exempt 501(c) (3) corporation and public charity supporting the Library. The goal of the Board is to appoint Foundation board members in 1995. There were some changes in service delivery late in the year. On August 1, 16mm film circulation to the public ceased and staff began to investigate the process to disband the -18- collection. The same day a new centralized telephone reference service, InfoLine, opened with a ribbon-cutting ceremony and media coverage. As an independent jurisdiction of the State, the Library Board is required to comply with the Data Practices Act which includes a State-approved records management system. In August the Board adopted the General Records Retention Schedule for Cities. Staff began weeding and organizing documents according to the schedule. Hundreds of reports and publications were placed in acid free envelopes and Hollinger boxes and a list of report titles was compiled using the laptop computer. Additional reports and publications are being added and other files weeded and sorted as time allows. This will be a multi year project as all records must be inventoried and arranged. Office files are being coded first for retention. This will establish a mechanism for maintaining and disposing of documents according to the Schedule. Many documents require permanent retention for historical purposes given the Library's unique situation as an independent jurisdiction. Nominations for the MPL Award of Excellence came late in the year with more staff members nominated than ever before. Five employees were selected by the Executive Committee to receive the 1994 Award of Excellence: Susan Carr Brown, InfoLine; Sharon Ledin, Government Documents; Terry Nelson, Security, North Regional Library; Ken Shaur, Engineer; Deo Sioco, Technical Support Office. The Director's Certificate for Outstanding Achievement for 1994 was presented by Director Susan Goldberg Kent to three employees: Adela Peskorz, Young Adult Services; Glenee Salmon, Personnel Office; Judith Thompson, Personnel Office. The Library participated in the Greater Minneapolis Chamber of Commerce Minneapolis Youth Work Internship Program for the third year. Tiphaphone Chanthalakeo spent two months in Administration and the Accounting Office. During the year, the Director's Office staff provided research assistance and materials on former MPL Director Gratia Countryman for local author Jane Pejsa. Ms. Pejsa's own research included use of the Minneapolis Collection and State Historical Society along with interviews of those who personally knew Gratia Countryman. Those efforts culminated in the publication of Gratia Countryman: Her Life, Her Loves, Her Library. The book focuses on the personal life of Gratia Countryman through her letters. It provides insight into Gratia Countryman's motivation and efforts that moved the Minneapolis Public Library system to a nationally known and recognized leader in public library service delivery. The Minneapolis Public Library system has continued to be a national leader in public library service. This tradition continued under the leadership of Susan Goldberg Kent. In December, Susan Goldberg resigned from the Minneapolis Public Library effective February 1995 when she will become the Director of the Los Angeles Public Library. Susan's accomplishments in her four years at the Minneapolis Public Library were many: creation of the Young Adult -19- Services Department, streamlined service delivery through department combinations, creation of lnfoLine, establishment of the Minneapolis Public Library Foundation, and progress toward a new central library building for the residents of the City of Minneapolis. The Board will begin a search for a new permanent Director in 1995. It will be difficult to find someone to follow Susan Goldberg. We wish her well in her new position at Los Angeles Public Library. Respectfully submitted, !~i;k Administrative Assistant -20- DIRECTOR'S OFFICE Staff Complement 1994 Susan Goldberg Director January 1 - December 31 Deborah Struzyk Administrative Assistant II January 1 - December 31 Theresa Baker Clerk I January 1 - December 31 Thomas Grund Administration Clerk January 1 - December 31 Rochelle Henry Clerk Typist I January 1 - December 31 Scott Johnson Telephone Operator I January 1 - December 31 Tiphaphone Chanthalakeo June 15 - August 10 Greater Minneapolis Chamber of Commerce Minneapolis Youth Work Internship Program -21- DIRECTOR'S OFFICE Staff Activities 1994 Susan Goldberg Memberships American Library Association Council Metropolitan Library Service Agency Advisory Board Minneapolis Public Library Staff Association Minnesota Library Association Neighborhood Revitalization Program Implementation Committee Public Library Association Chair, 1994 National Conference Chair, Legislation Committee Urban Libraries Council Executive Board Chair, Strategic Directions Committee Conferences, Classes, Workshops American Library Association Annual Conference Midwinter Conference "Managing a Diverse Workforce," MPL workshop Minnesota Library Association Public Library Association National Conference Urban Libraries Council Library Seminar Presentations Downtown Minneapolis Exchange Club First Step Neighborhoods, Neighborhood Revitalization Program Minneapolis Advisory Commission on People with Disabilities Minneapolis Women's Club Southwest Minneapolis Lion's Club -22- Deborah Struzyk Memberships American Library Association Support Staff Interests Round Table American Society for Public Administration Minnesota Chapter, Board Member and Co-Chair Women in Public Administration Section City of Minneapolis Travel Team to revise City travel regulations, policies and procedures Minneapolis Public Library Job Classification Study Committee Staff Association Minnesota Center for Women in Government Minnesota Library Association Board member, Treasurer Legislative Committee Support Staff Round Table Public Library Association Bylaws and Policy Committee Public Policy for Public Libraries Section Conferences, Classes, Workshops "The Basics of Writing Policies and Procedures," American Management Association workshop "Breakthrough Government: Strategies, Measures
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