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What Makes Kyushu University's IR So Effective?

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What Makes Kyushu University's IR So Effective? | 0 What makes Kyushu University’s IR so effective? : Leadership, internal collaborations, and commitment Makoto ARATONO | Executive Vice President | Kyushu University June 20, 2018 | 1 Section 1 Profile of Kyushu University (KyushuU) Section2 Missions and Organization of IR Office Section 3 Examples of Activities Section 4 Evidence-based Organizational Strategies: KyushuU Platform of Inter/Transdisciplinary Energy Research (Q-PIT) Section 5 Summary | 2 Section 1 Profile of Kyushu University | 3 Kyushu University Established in 1911 as the one of Imperial Universities in Fukuoka, Kyushu Island, South of Japan. One of the leading comprehensive universities in Japan. A university continually striving to tackle the issues of the future Relocation is on going, will be completed in September Campus that university members can be proud of 3km length and 2 km width in the very beautiful greens Waikiki beach and diamond head of Fukuoka near campus. | 4 Students Total 19,000 Non-J 2,200 モンゴル：22名 Sapporo (11.5%) China 1,100 Beijing Korea 250 Seoul Tokyo 大阪 102 countries/ regions Fukuoka Faculty 上海 1,000㎞ Total 2,000 1,500㎞ Taipei Non-J 300 バングラディシュ：47名 (15%) 香港 台湾：37名 Student to Faculty ミャンマー：36名 Ratio タイ：45名 about 9:1 ベトナム：90名 Fukuoka One of the best インドネシア：144名 cities in the world! マレーシア：32名 – Monocle 2017 | 5 We are very proud of the recent topics of 1. Professor Kosuke Morita of the Faculty of Science is the first Asian responsible for the discovery of the new element 113, named Nihonium(Nh). 2. Professor Toshiyuki Kono of the Faculty of Law becomes the 8th President of the International Council on Monuments and Sites (ICOMOS) for the first time from Japan. QS World University Rankings by Subject 2018 within 100 1. Arts and Humanities Classics: 46. Languages: 51-100. 2. Engineering and Technology Mining Engineering: 23. Chemical Engineering: 51-100. Mechanical Engineering: 51-100. Engineering and Technology: 87. 3. Natural Sciences Chemistry: 51-100. Materials Sciences: 51-100. Natural Sciences: 86. | 6 Kyushu University – A University Continually Striving to Tackle the Issues of the Future Action Plan 2015-2020 by President Kubo I Conducting research at the highest global standard and encouraging innovation II Fostering global talent III Contributing to the local and international communities through advanced medical care IV Developing an enhanced campus that students, staff, and faculty members can be proud of V Organization reform VI A university that develops in tandem with society The IR office should be organized and work for university members to act toward goals of the plans. What to do and how to do it ? | 7 Section 2 Missions & Organization of IR Office | 8 2 How to reach goals of President’s action plan 2001 Evaluation 2004 Evaluation 2016 Developments Dept. Information Dept. IR Office H1 2<Passive Action> <Active Action> Supporting the evaluation of activity and Providing Evidence-Based Strategy accreditation of education KyushuU functional Decision Making enhancement system Human Resources Financial Resources ■converting about 20 faculty positions ■distribution at president’s to active fields in a year discretion ■posts at president’s discretion ■incentive to active department/faculty ■reorganization according to evaluation judging from some KPI results at every５years Facility Resources Space Resources ■enhancing facility management ■creating common spaces and strategic through facility master plan distribution ■enhancing shared-use of big facilities ■introducing space-charge through a support organization | 9 Organization of IR Office 4 Internal Communications & Collaboration of Staff Powers President & Executive Committee Core Unit Executive Vice President Head of Planning Dept. Vice President Planning Analysis Evaluation Coordinator Cooperation & Supporting Unit Management Society, Global & Education IR Research IR Basis IR Medical IR ・General Affairs ・Student Support ・Research ・Industrial Collaboration ・Finance ・Admission Planning Promotion ・Human Resources ・International ・Research ・International Affairs ・Facilities Student Exchange Promotion ・University Hospital | 10 4 Organization of IR Office Internal communications & Collaboration of Information System Powers IR Office collection analysis release 1 2 2 2 3 3 BI IR data Pure Pure Faculty Info. SciVal Dashboard Release Admin. Portal Release 2 BI Researcher’s Activity Analysis Developments & Reports System ＜Q-RADeRS＞ 2 Evaluation Result Data Warehouse Warehouse 1: Board of Trustees Systems of IR data of Personal 2: University Members Individual Individual Activity 3: Fully Opened Dept. Dept. Data | 11 Section 3 Examples of Activities | 12 5 Examples of Activities 1. IR data list 2. IR Website & IR Data Book Four Foundations for Performing IR 3. Research Intelligence Solutions SciVal & Pure 4. Data Analysis using BI Tools | 13 Examples of Activities 1. IR data list : Collecting & Listing IR data according to a definite format to supply them promptly and properly. Item Levels Up- Inves- No IR Gr. Dep. Div. Period Name Outline Release Ref. Note URL date tigator large middle small 2. IR Website & IR Data Book: Our Website is not only for IR information but also an IR data bank for different kinds of stakeholders. Stakeholder Board of Trustees Faculty & Staffs General Administration & Research & Accountability & Main Purposes Decision Support Education Support Reputation Management. IR Information & MEXT Policies Research Strategies Action Plans Data Reorganization Students Information Outlooks (examples) KPI Progress University Rankings Statistics MEXT: the Ministry of Education, Culture, Sports, Science and Technology | 14 Examples of Activities 3. Research Intelligence Solutions: Visualizing & Consolidating Research Activities through SciVal and Pure (in August, 2016). Pure Admin + Database Pure Portal Educational and Research Activities Database Scopus Link mutually CiNii Q-RADeRS PubMed Researcher’s Activity Development & Report Importing Publication Transferring Information by Publication Import Module Information Database Transferring Educational Educational Activities Transferring Activities Researcher’s Activities Relieving the work load for academic staffs to correspond to the statutory disclosure obligation of educational and research activities | 15 Examples of Activities 4. Data Analysis using BI Tools: Consolidating Analysis Function &Visualization by dashboards. (Financial) (Research) Grants & Citation Research Funds Impact Performance (Educational) (Research) Number of International Globalization Foreign Collaboration performance Students Papers | 16 An example of crossing financial data with research data 【2010-2016】 400 200 Total Citation/Faculty Total Arts, Humanities Social Sciences Bubble size: publications 0 0 10 million JPY 20 30 Total amount of Grant-in-Aid for Scientific Research /Faculty (270 thousand US$) 1. The number of citation generally increases with increasing grants except for several departments of arts, humanities and social sciences. 2. Some departments show a rather smaller number of citations compared to the general trend. | 17 An example of crossing financial data with research data 【2010-2016】 1.8 Science 1.4 1 Economy FWCI 0.6 Bubble size: publications 0.2 0 10 million JPY 20 30 Total amount of Grant-in-Aid for Scientific Research /Faculty (270 thousand US$) 1. FWCI increases with increasing grants but may reach a plateau value. 2. Some departments largely deviate from the trend line; for example, department of science and department of economy. | 18 An example of crossing financial data with educational data 【2016】 8 7 Information Science 6 Language & Culture 5 4 Economy Law 3 Engineering Arts & Humanity 2 Agriculture Classes /Semester/Faculty 1 Bubble size: Total study Dentistry Science enrollments per teacher Medicine 0 0.5 million JPY 1 Education Running Expense/Faculty (91 hundred US$) 1. Generally the more expenses, the more obligations, but it depends on fields. 2. In social science field, the expense for Economy is around twice of that for Law, but— 3. Classes for information sciences are highly required for all students, thus— | 19 Section 4 Evidence-based Organizational Strategies: Kyushu University Platform of Inter/Transdisciplinary Energy Research | 20 Kyushu University – A University Continually Striving to Tackle the Issues of the Future Action Plan 2015-2020: I. Conducting research at the highest global standard and encouraging innovation For promoting outstanding world class research as one of the leading universities in Japan, ・The establishment of a Research and Education Institute by further development and integration of the research fields that represent the strengths and special characteristics of KyushuU: Energy and Asia ・Promoting of leading-edge, large scale research projects in the materials and life sciences fields as well as the World Premier International Research Center Initiative (WPI) program in the field of carbon-neutral energy. Why Energy? Why Asia? Evidence-based organizational Strategies by IR office | 21 Data taken from the Journals categorized as “Energy” in SciVal 【2012～2017】 World Japan KyushuU KyushuU rank Performance Performance Performance world Japan 541,897 23,526 1,291 Publication 83 3 (2.0%) (1.8%) (2.6%) No. Authors 940,960 41,693 1,397 87 3 FWCI 1.11 1.06 1.17 100 3 Sources: SciVal(Nov. 2017) The rank is within 100 in the world 3 in Japan More than 1000 authors, where 21 authors have publications more than 20 30 authors have h-index higher than 30 Overall, “Energy” is
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