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What makes Kyushu University’s IR so effective? : Leadership, internal collaborations, and commitment
Makoto ARATONO | Executive Vice President | Kyushu University June 20, 2018 | 1
Section 1 Profile of Kyushu University (KyushuU) Section2 Missions and Organization of IR Office Section 3 Examples of Activities Section 4 Evidence-based Organizational Strategies: KyushuU Platform of Inter/Transdisciplinary Energy Research (Q-PIT) Section 5 Summary | 2
Section 1 Profile of Kyushu University | 3 Kyushu University Established in 1911 as the one of Imperial Universities in Fukuoka, Kyushu Island, South of Japan. One of the leading comprehensive universities in Japan. A university continually striving to tackle the issues of the future
Relocation is on going, will be completed in September Campus that university members can be proud of 3km length and 2 km width in the very beautiful greens Waikiki beach and diamond head of Fukuoka near campus. | 4 Students Total 19,000 Non-J 2,200 モンゴル：22名 Sapporo (11.5%) China 1,100 Beijing Korea 250 Seoul Tokyo 大阪 102 countries/ regions Fukuoka
Faculty 上海 1,000㎞
Total 2,000 1,500㎞ Taipei Non-J 300 バングラディシュ：47名 (15%) 香港 台湾：37名 Student to Faculty ミャンマー：36名
Ratio タイ：45名 about 9:1
ベトナム：90名 Fukuoka One of the best インドネシア：144名 cities in the world! マレーシア：32名 – Monocle 2017 | 5
We are very proud of the recent topics of
1. Professor Kosuke Morita of the Faculty of Science is the first Asian responsible for the discovery of the new element 113, named Nihonium(Nh).
2. Professor Toshiyuki Kono of the Faculty of Law becomes the 8th President of the International Council on Monuments and Sites (ICOMOS) for the first time from Japan.
QS World University Rankings by Subject 2018 within 100 1. Arts and Humanities Classics: 46. Languages: 51-100. 2. Engineering and Technology Mining Engineering: 23. Chemical Engineering: 51-100. Mechanical Engineering: 51-100. Engineering and Technology: 87. 3. Natural Sciences Chemistry: 51-100. Materials Sciences: 51-100. Natural Sciences: 86. | 6
Kyushu University – A University Continually Striving to Tackle the Issues of the Future
Action Plan 2015-2020 by President Kubo I Conducting research at the highest global standard and encouraging innovation II Fostering global talent III Contributing to the local and international communities through advanced medical care IV Developing an enhanced campus that students, staff, and faculty members can be proud of V Organization reform VI A university that develops in tandem with society
The IR office should be organized and work for university members to act toward goals of the plans. What to do and how to do it ? | 7
Section 2 Missions & Organization of IR Office | 8
2 How to reach goals of President’s action plan
2001 Evaluation 2004 Evaluation 2016 Developments Dept. Information Dept. IR Office H1 2
Facility Resources Space Resources ■enhancing facility management ■creating common spaces and strategic through facility master plan distribution ■enhancing shared-use of big facilities ■introducing space-charge through a support organization | 9 Organization of IR Office 4 Internal Communications & Collaboration of Staff Powers President & Executive Committee
Core Unit Executive Vice President
Head of Planning Dept. Vice President
Planning Analysis Evaluation
Coordinator
Cooperation & Supporting Unit Management Society, Global & Education IR Research IR Basis IR Medical IR ・General Affairs ・Student Support ・Research ・Industrial Collaboration ・Finance ・Admission Planning Promotion ・Human Resources ・International ・Research ・International Affairs ・Facilities Student Exchange Promotion ・University Hospital | 10
4 Organization of IR Office
Internal communications & Collaboration of Information System Powers
IR Office collection analysis release 1 2 2 2 3 3 BI IR data Pure Pure Faculty Info. SciVal Dashboard Release Admin. Portal Release
2 BI Researcher’s Activity Analysis Developments & Reports System ＜Q-RADeRS＞ 2 Evaluation Result Data Warehouse Warehouse
1: Board of Trustees Systems of IR data of Personal 2: University Members Individual Individual Activity 3: Fully Opened Dept. Dept. Data | 11
Section 3 Examples of Activities | 12
5 Examples of Activities
1. IR data list 2. IR Website & IR Data Book
Four Foundations for Performing IR
3. Research Intelligence Solutions SciVal & Pure 4. Data Analysis using BI Tools | 13
Examples of Activities
1. IR data list : Collecting & Listing IR data according to a definite format to supply them promptly and properly.
Item Levels Up- Inves- No IR Gr. Dep. Div. Period Name Outline Release Ref. Note URL date tigator large middle small
2. IR Website & IR Data Book: Our Website is not only for IR information but also an IR data bank for different kinds of stakeholders.
Stakeholder Board of Trustees Faculty & Staffs General Administration & Research & Accountability & Main Purposes Decision Support Education Support Reputation Management. IR Information & MEXT Policies Research Strategies Action Plans Data Reorganization Students Information Outlooks (examples) KPI Progress University Rankings Statistics MEXT: the Ministry of Education, Culture, Sports, Science and Technology | 14 Examples of Activities 3. Research Intelligence Solutions: Visualizing & Consolidating Research Activities through SciVal and Pure (in August, 2016). Pure Admin + Database Pure Portal Educational and Research Activities Database Scopus Link mutually CiNii Q-RADeRS PubMed Researcher’s Activity Development & Report
Importing Publication Transferring Information by Publication Import Module Information Database Transferring Educational Educational Activities Transferring Activities Researcher’s Activities Relieving the work load for academic staffs to correspond to the statutory disclosure obligation of educational and research activities | 15
Examples of Activities 4. Data Analysis using BI Tools: Consolidating Analysis Function &Visualization by dashboards.
(Financial) (Research)
Grants & Citation Research Funds Impact Performance
(Educational) (Research) Number of International Globalization Foreign Collaboration performance Students Papers | 16 An example of crossing financial data with research data 【2010-2016】 400
200 Total Citation/Faculty Total
Arts, Humanities Social Sciences Bubble size: publications 0 0 10 million JPY 20 30 Total amount of Grant-in-Aid for Scientific Research /Faculty (270 thousand US$) 1. The number of citation generally increases with increasing grants except for several departments of arts, humanities and social sciences. 2. Some departments show a rather smaller number of citations compared to the general trend. | 17 An example of crossing financial data with research data 【2010-2016】 1.8 Science
1.4
1 Economy FWCI
0.6
Bubble size: publications
0.2 0 10 million JPY 20 30 Total amount of Grant-in-Aid for Scientific Research /Faculty (270 thousand US$) 1. FWCI increases with increasing grants but may reach a plateau value. 2. Some departments largely deviate from the trend line; for example, department of science and department of economy. | 18
An example of crossing financial data with educational data 【2016】 8
7 Information Science
6 Language & Culture
5
4 Economy Law 3 Engineering Arts & Humanity
2 Agriculture Classes /Semester/Faculty 1 Bubble size: Total study Dentistry Science enrollments per teacher Medicine
0 0.5 million JPY 1 Education Running Expense/Faculty (91 hundred US$) 1. Generally the more expenses, the more obligations, but it depends on fields. 2. In social science field, the expense for Economy is around twice of that for Law, but— 3. Classes for information sciences are highly required for all students, thus— | 19
Section 4 Evidence-based Organizational Strategies: Kyushu University Platform of Inter/Transdisciplinary Energy Research | 20
Kyushu University – A University Continually Striving to Tackle the Issues of the Future Action Plan 2015-2020: I. Conducting research at the highest global standard and encouraging innovation
For promoting outstanding world class research as one of the leading universities in Japan, ・The establishment of a Research and Education Institute by further development and integration of the research fields that represent the strengths and special characteristics of KyushuU: Energy and Asia ・Promoting of leading-edge, large scale research projects in the materials and life sciences fields as well as the World Premier International Research Center Initiative (WPI) program in the field of carbon-neutral energy.
Why Energy? Why Asia? Evidence-based organizational Strategies by IR office | 21
Data taken from the Journals categorized as “Energy” in SciVal
【2012～2017】 World Japan KyushuU KyushuU rank Performance Performance Performance world Japan 541,897 23,526 1,291 Publication 83 3 (2.0%) (1.8%) (2.6%)
No. Authors 940,960 41,693 1,397 87 3
FWCI 1.11 1.06 1.17 100 3
Sources: SciVal(Nov. 2017) The rank is within 100 in the world 3 in Japan More than 1000 authors, where 21 authors have publications more than 20 30 authors have h-index higher than 30 Overall, “Energy” is PROBABLY one of the KyushuU’s fields of strength | 22
Specifically, papers with keywords relevant to energy 【2012～2017】 • Hydrogen • Refrigeration • Nuclear fusion • Fuel cells • Electrocatalyst • Wind power • Solid oxide fuel cells • Organic light emitting • Geothermal (SOFC) diodes (OLED)
Publication 1st , Citations 1st , FWCI 1st in Japan 2.50
Tokyo(249)
1.50
FWCI KyushuU (554)
Kyoto(190) Bubble size: publications 0.50 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 9,000 Citations Sources: SciVal(Nov. 2017) 23 | 23
More specifically, rank of the keywords 【2012～2017】 publication citation FWCI views count Words in Title World Japan World Japan World Japan World Japan SOFC 1 1 13 1 58 8 4 1 OLED 7 1 1 1 1 1 1 1 Hydrogen 5 1 2 45 1 Fuel Cells 6 1 1 20 1 Hy.Em 1 1 1 1 6 1 1 Geothermal 10 1 23 1 69 1 14 1 Blanks: data are not available. SOFC: Solid Oxide Fuel Cells OLED: Organic Light Emitting Diode Hy.Em: Hydrogen Embrittlement All the research areas are in the top class in Japan and in world. “Energy” is CERTAINLY one of the KyushuU’s fields of strength | 24 KyushuU Platform of Inter/Transdisciplinary Energy Research (Q-PIT)
3 Collaborative Research Projects (1)Renewable Energy Utilization (2)Future Energy Management (3)Future Energy Society
3 Transdisciplinary Projects (4)Global Energy Research Alliance (5)Future Society Think- Tank Research (6)Transdisciplinary Energy Science & Education | 25
Section 5 Summary | 26
What makes Kyushu University’s IR so effective? 1. Change from Passive Action(supporting the evaluation of activity and accreditation of education) to Active One( providing Evidence-Based Strategy). 2. Collaboration works among nonacademic staffs and academic ones. 3. Collaboration (Integration) of data collection, data analysis, data release functions at the IR office. 4. Leadership of the persons in charge of respective branches as well as the head of IR office. Potentials and Passions of staffs of IR office.
Return on Investment 1. University administration and management are changing to be more evidence-based. 2. Research analysis is getting to be adopted in application forms(fund, position, etc.). 3. Disclosure of Pure portal, IR data and IR analysis results are increasing visibility of researchers and Kyushu University. 4. Researchers’ administration works is decreasing. 5. We expect further revitalization of Kyushu University. | 27
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