Council Papers
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Council Agenda Date Thursday 12 July 2018 Members of the Council Mrs J Leggett Mrs K A Vincent (Chairman) (Vice Chairman) Time – Joint briefing for Broadland and Mr A D Adams Miss T E Lodge 7:00pm Mrs C H Bannock Mr I J Mackie South Norfolk Councils Mr D Buck Mr Andrew M Mallett 8.00pm – Broadland Council meeting - (or Mr P H Carrick Mrs T M Mancini-Boyle Ms S J Catchpole Mr I N Moncur on the rising of the joint briefing session if Mr S M Clancy Mr G K Nurden later) Mrs J K Copplestone Mr F O'Neill Mr S Dunn Mr G Peck Mr J J Emsell Mr A J Proctor Place Mr G Everett Mr V Ray-Mortlock Mr J F Fisher Mr S Riley Council Chamber Mr R R Foulger Mrs B H Rix Norfolk County Council Mr R F Grady Mr D Roper Mrs S C Gurney Mr N C Shaw County Hall, Mr C Harrison Mr M D Snowling MBE Martineau Lane, Mr D G Harrison Mr V B Tapp Mrs L H Hempsall Mr S A Vincent Norwich Miss J R Keeler Mr D C Ward NR1 2DH Mr R J Knowles Mr J M Ward Mr B S Kular Mr F Whymark Mr T W Landamore Mr D B Willmott Miss S Lawn Mr S D Woodbridge Contact Mr K G Leggett MBE Dawn Matthews tel (01603) 430404 Broadland District Council Thorpe Lodge 1 Yarmouth Road Thorpe St Andrew Norwich NR7 0DU E-mail: [email protected] @BDCDemServices Group meetings: Conservative Group Council Chamber Norfolk County Council (6.00pm) Liberal Democrat Group Cranworth Room Norfolk County Council (6.00pm) 4 July 2018 The Openness of Local Government Bodies Regulations 2014 Under the above Regulations, any person may take photographs, film and audio-record the proceedings and report on all public meetings. If you do not wish to be filmed / recorded, please notify an officer prior to the start of the meeting. The Council has a protocol, a copy of which will be displayed outside of each meeting room and is available on request. The Chairman will ask if anyone wishes to film / record this meeting A G E N D A Page No The formal meeting will be preceded by a joint briefing session for all members of Broadland and South Norfolk Councils on collaborative working to be held in the Council Chamber at County Hall, Norfolk County Council 1 To receive declarations of interest under Procedural Rule no 8 2 Apologies for absence 3 By Election – Aylsham Ward – 24 May 2018 7 To note the results of the by-election 4 Minutes 8 - 15 To consider the Minutes of the meeting held on 15 May 2018 5 Matters Arising (if any) 6 Election of Leader Following the appointment of Cllr Proctor as the Leader of Norfolk County Council and his subsequent resignation as Leader of Broadland District Council, Council is requested to appoint a new Leader for the remainder of the current municipal year. Following the appointment of the Leader, the Leader will announce the names and designations of the Cabinet Members for the remainder of the 2018/19 municipal year 7 Announcements To receive announcements from (1) The Chairman 16 (2) The Vice Chairman (3) The Leader (4) Members of the Cabinet (5) Head of Paid Service 8 Questions from the public To consider any questions received from members of the public in accordance with Procedural Rule 10. 2 9 Public Speaking To consider representation from the members of the public who have expressed the wish to convey their views on items on this agenda. In accordance with the Constitution a total period of 15 minutes is allowed (each speaker may speak for 3 minutes only) 10 Overview and Scrutiny Committee To receive the Minutes of the meetings held on (1) 22 May 2018 17 – 19 (2) 29 May 2018 20 - 24 (3) 26 June 2018 25 - 32 11 Cabinet (1) To receive the Minutes of the meeting held on 5 June 2018 33 – 37 The following item requires consideration by Council: Minute no: 9 - Non-Domestic Rate Business Growth Discount Policy 36 To consider adoption of the Policy to implement a non-domestic rate 38 - 39 business growth discount scheme (2) To receive the Decisions of the meeting held on 2 July 2018 – 40 – 42 the Minutes of the meeting will follow 237 – 242 The following item requires consideration by Council: Item no 11 – Broadland and South Norfolk Feasibility Study 40 This item will be dealt with at agenda item 12 below 12 Broadland and South Norfolk Feasibility Study To consider the recommendation from the Cabinet meeting held on 2 July 2018 (agenda item 11 above refers) 40 Report and copy of the Feasibility Study attached 43 - 45 and 46 - 159 To consider the following Motion received under Procedural Rule 13 – proposed by Cllr S Riley, seconded by Cllr D Roper. “The Council, in examining the Broadland & South Norfolk Feasibility Report, recognises in principle the potential benefits of collaborative working. Further, the Council understands the indicative points and nature of future savings re cost reductions. The indicative aspirations to benefit our residents, local businesses and our staff working to a larger strategic scale. The Council recognises that the report points to risk due to the 3 indicative nature of the report at this feasibility stage and points to the need for an exit strategy should either council step- back from collaborative working. The Council further recognises that in the event of withdrawal at any stage over the next 5 year period there could be adverse consequences in terms of staff posts, departments that had been aligned and therefore service to residents. This may also result in any saving to that date being undermined in terms of budget to run the Council resulting in adverse costs to the Council. At this stage of the feasibility report it is not possible to fully quantify or mitigate for such an outcome over the next 5 years. In positive support of the Study Report, the Council recognises the need to better support the case for future collaborative working. Therefore the Council resolves in support of the Feasibility Study Report and collaborative working. (a) To commission a further robust and prudent stage, by conducting a business case study. (b)To enable a comprehensive report of departments and staff requirements with a view of reducing risk and to minimise possible adverse effects on staff, the running of the Council, adverse costs and service to residents in the event of a withdrawal and to better support the case for the possibility of collaborative working with South Norfolk District Council. (c) To complete the business case study and report within a 12 month period. (d)To not implement at this stage the recruitment of a Managing Director or heads of department teams. (e)To maintain current arrangements re planning interim position until the business case study is complete for further review and final member deliberation and resolve.” 13 Appointment of Joint Managing Director 160 – 162 To consider the report of the Head of Democratic Services and Monitoring Officer outlining proposed arrangements for the recruitment process for the Joint Managing Director in the event that the Feasibility Study report at Item 12 on the agenda is approved. 14 Planning Committee To receive the Decisions of the meetings held on (1) 6 June 2018 163 (2) 4 July 2018 243 15 Licensing and Regulatory Committee To receive the non-exempt Minutes of the meetings held on (1) 2 May 2018 164 – 165 (2) 15 May 2018 166 (3) 30 May 2018 167 – 170 4 16 Audit Committee 171 – 177 To receive the Minutes of the meeting held on 28 June 2018 17 Adoption of Horsford Neighbourhood Plan 178 – 235 To consider adoption of the Plan 18 Broadland Growth Limited At the Council meeting in December 2013, it was agreed that the Chief Executive, the Leader and the Portfolio Holder for Planning be appointed as three Directors of Broadland Growth Ltd. It is proposed that the criteria for the appointments be amended to the Chief Executive, the Leader and one other Member to be determined by Council. As a consequence, Council is invited to approve the appointment of the Chief Executive, the Leader and Councillor A Proctor as Directors of Broadland Growth Limited. 19 Changes to Committees/Appointments To follow To note the changes proposed by the respective Group Leaders 20 Changes to Appointments to Outside Organisations To follow To note the changes proposed by the respective Group Leaders 21 Questions from Members To consider questions from Members received in accordance with Procedural Rule 12.4. P C Kirby Chief Executive 5 6 DECLARATION OF RESULT OF POLL BROADLAND DISTRICT COUNCIL AYLSHAM WARD BY-ELECTION 24 MAY 2018 I, Linda Mockford, being the DEPUTY RETURNING OFFICER for the Aylsham Ward by-election hereby give notice that the total number of votes given for each candidate at the election was as follows :- Number of votes recorded. (if NAMES OF CANDIDATES elected write 'elected' against the number of votes). SURNAME OTHER NAMES PARTY Susan Jeanette Liberal Democrats CATCHPOLE 1018 elected (known as Sue) Labour Party HARWOOD Peter 328 TURKMENOGLU Halil Yavuz The Conservative 865 (known as Turkmen) (known as Hal) Party Candidate The number of ballot papers rejected was as follows:- a) want of official mark .................................................................................... b) voting for more candidates than voter was entitled to ................................ 1 c) writing or mark by which voter could be identified ...................................... d) being unmarked or wholly void for uncertainty ..........................................