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Finance and Intergovernment Committee Meeting Agenda

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Finance and Intergovernment Committee Meeting Agenda METRO VANCOUVER REGIONAL DISTRICT FINANCE AND INTERGOVERNMENT COMMITTEE REGULAR MEETING Wednesday, May 12, 2021 1:00 p.m. 28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia A G E N D A1 1. ADOPTION OF THE AGENDA 1.1 May 12, 2021 Regular Meeting Agenda That the Finance and Intergovernment Committee adopt the agenda for its regular meeting scheduled for May 12, 2021 as circulated. 2. ADOPTION OF THE MINUTES 2.1 April 14, 2021 Regular Meeting Minutes That the Finance and Intergovernment Committee adopt the minutes of its regular meeting held April 14, 2021 as circulated. 3. DELEGATIONS 3.1 Nathan Davidowicz Subject: Request for additional funds to purchase extra buses from the Greater Vancouver Regional Fund. 4. INVITED PRESENTATIONS 5. REPORTS FROM COMMITTEE OR STAFF 5.1 Update to the 2019-2022 Board Strategic Plan That the MVRD Board approve the updated 2019-2022 Board Strategic Plan as presented in the report dated April 26, 2021, titled “Update to the 2019-2022 Board Strategic Plan.” 5.2 2020 Statement of Financial Information That the MVRD Board approve the Statement of Financial Information for the year ended December 31, 2020. 1 Note: Recommendation is shown under each item, where applicable. May 5, 2021 Finance and Intergovernment Committee Finance and Intergovernment Committee Regular Agenda May 12, 2021 Agenda Page 2 of 3 5.3 Project Delivery Best Practice Response – Capital Project Governance & Stage Gate Framework That the MVRD Board receive for information the report dated May 3, 2021 titled “Project Delivery Best Practice Response – Capital Project Governance & Stage Gate Framework.” 5.4 Project Delivery Department – Governance Transition That the Finance and Intergovernment Committee receive for information the report dated May 3, 2021 titled “Project Delivery Department - Governance Transition.” 5.5 Manager’s Report That the Finance and Intergovernment Committee receive for information the report dated, April 27, 2021, titled “Manager’s Report.” 6. INFORMATION ITEMS 7. OTHER BUSINESS 8. BUSINESS ARISING FROM DELEGATIONS 9. RESOLUTION TO CLOSE MEETING Note: The Committee must state by resolution the basis under section 90 of the Community Charter on which the meeting is being closed. If a member wishes to add an item, the basis must be included below. That the Finance and Intergovernment Committee close its regular meeting scheduled for May 12, 2021 pursuant to the Community Charter provisions, Section 90 (1) (a), (c) and 90 (2) (b) as follows: “90 (1) A part of the meeting may be closed to the public if the subject matter being considered relates to or is one or more of the following: (a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district; (c) labour relations or other employee relations; and 90 (2) A part of a meeting must be closed to the public if the subject matter being considered relates to one or more of the following: (b) the consideration of information received and held in confidence relating to negotiations between the regional district and a provincial government or the federal government or both and a third party.” Finance and Intergovernment Committee Finance and Intergovernment Committee Regular Agenda May 12, 2021 Agenda Page 3 of 3 10. ADJOURNMENT/CONCLUSION That the Finance and Intergovernment Committee adjourn/conclude its regular meeting of May 12, 2021. Membership: Buchanan, Linda (C) - North Vancouver City Dingwall, Bill - Pitt Meadows McEwen, John - Anmore Dhaliwal, Sav (VC) - Burnaby Froese, Jack - Langley Township Stewart, Kennedy - Vancouver Booth, Mary-Ann - West Vancouver Hurley, Mike - Burnaby Stewart, Richard - Coquitlam Brodie, Malcolm - Richmond McCallum, Doug - Surrey West, Brad - Port Coquitlam Coté, Jonathan - New Westminster McCutcheon, Jen - Electoral Area A Finance and Intergovernment Committee 2.1 METRO VANCOUVER REGIONAL DISTRICT FINANCE AND INTERGOVERNMENT COMMITTEE Minutes of the Regular Meeting of the Metro Vancouver Regional District (MVRD) Finance and Intergovernment Committee held at 1:03 p.m. on Wednesday, April 14, 2021 in the 28th Floor Boardroom, 4730 Kingsway, Burnaby, British Columbia. MEMBERS PRESENT: Chair, Mayor Linda Buchanan*, North Vancouver City Vice Chair, Councillor Sav Dhaliwal*, Burnaby Mayor Mary-Ann Booth*, West Vancouver Mayor Malcolm Brodie*, Richmond Mayor Jonathan Coté*, New Westminster Mayor Bill Dingwall*, Pitt Meadows Mayor Jack Froese*, Langley Township Mayor Mike Hurley*, Burnaby Mayor Doug McCallum*, Surrey Director Jen McCutcheon*, Electoral Area A Mayor John McEwen*, Anmore Mayor Richard Stewart*, Coquitlam (arrived at 1:13 p.m.) Mayor Brad West*, Port Coquitlam MEMBERS ABSENT: Mayor Kennedy Stewart, Vancouver STAFF PRESENT: Jerry W. Dobrovolny, Chief Administrative Officer Lauren Cichon, Legislative Services Coordinator, Board and Information Services 1. ADOPTION OF THE AGENDA 1.1 April 14, 2021 Regular Meeting Agenda It was MOVED and SECONDED That the Finance and Intergovernment Committee adopt the agenda for its regular meeting scheduled for April 14, 2021 as circulated. CARRIED *denotes electronic meeting participation as authorized by Section 3.6.2 of the Procedure Bylaw Minutes of the Regular Meeting of the MVRD Finance and Intergovernment Committee held on Wednesday, April 14, 2021 Page 1 of 5 Finance and Intergovernment Committee 2. ADOPTION OF THE MINUTES 2.1 March 10, 2021 Regular Meeting Minutes It was MOVED and SECONDED That the Finance and Intergovernment Committee adopt the minutes for its regular meeting held March 10, 2021 as circulated. CARRIED 3. DELEGATIONS No items presented. 4. INVITED PRESENTATIONS No items presented. 5. REPORTS FROM COMMITTEE OR STAFF 5.1 2021 National Zero Waste Council Annual Update Report dated March 10, 2021 from Heather Schoemaker, General Manager, and Ann Rowan, Division Manager, Collaboration and Engagement, External Relations, providing an update on the work of the National Zero Waste Council over the past year and identifying the work planned for 2021. 1:13 p.m. Mayor Richard Stewart arrived to the meeting. It was MOVED and SECONDED That the MVRD Board receive for information the report dated March 10, 2021 titled “National Zero Waste Council Annual Update.” CARRIED 5.2 Union of BC Municipalities 2021 Community Excellence Awards Nominations Report dated March 29, 2021 from Amanda McCuaig, Director of Communications, and Jean Lawson, Program Manager, Intergovernment Relations, External Relations, seeking MVRD support to submit for two Metro Vancouver projects to be considered for the UBCM 2021 Community Excellence Awards. It was MOVED and SECONDED That the MVRD Board support the following entries for the Union of BC Municipalities 2021 Community Excellence Awards: a) Excellence in Governance: Metro Vancouver’s Increased Engagement During a Time of “Social Isolation”; and b) Excellence in Sustainability: Lulu Island Renewable Natural Gas Facility. CARRIED Minutes of the Regular Meeting of the MVRD Finance and Intergovernment Committee held on Wednesday, April 14, 2021 Page 2 of 5 Finance and Intergovernment Committee 5.3 Update to the 2019-2022 Board Strategic Plan Report dated April 2, 2021 from Heather Schoemaker, General Manager, Ann Rowan, Division Manager, Collaboration and Engagement, Tess Kitchen, Senior Policy Advisor, External Relations, and Megan Gerryts, Policy Advisor, Regional Economic Prosperity Service, together with on-table attachments titled “April 2021 Update Board Strategic Plan 2019-2022” and “2019-2022 Board Strategic Plan: Accomplishments to April 2021” dated April 2, 2021, presenting for the MVRD Board’s consideration and approving an updated 2019-2022 Board Strategic Plan based on discussions at the February 26-27, 2021 Board Strategic Planning Workshop. Members requested to review the incorporated changes prior to being forwarded to the MVRD Board for its consideration and approval. It was MOVED and SECONDED That the Finance and Intergovernment Committee refer the report titled “Update to the 2019-2022 Board Strategic Plan”, together with on-table attachments titled “April 2021 Update Board Strategic Plan 2019-2022” and “2019-2022 Board Strategic Plan: Accomplishments to April 2021” dated April 2, 2021, back to staff to consolidate the incorporated changes for the Committee’s consideration at its May 12, 2021 meeting. CARRIED 5.4 Contract Amendment to AECOM Canada Ltd. For Owner’s Engineer Advisory Services for North Shore Wastewater Treatment Plant Report dated March 25, 2021 from Roy Moulder, Director, Purchasing and Risk Management, Financial Services, and Paul Sawyer, Director, Major Projects – NSWWTP, Project Delivery, requesting the GVS&DD Board to approve a contract amendment through change order, for the owner’s engineering services with AECOM for the North Shore Wastewater Treatment Plant project in an amount of $7,118,094 (exclusive of taxes). It was MOVED and SECONDED That the GVS&DD Board authorize: a) a contract amendment in the amount of $7,118,094 (exclusive of taxes) to AECOM Canada Ltd. for the provision of owner’s engineering consulting services for the North Shore Wastewater Treatment Plant project, subject to final review by the Commissioner; and b) the Commissioner and the Corporate Officer to execute the required documentation once the Commissioner is satisfied that the change order should proceed. CARRIED Minutes of the Regular Meeting of the MVRD Finance and Intergovernment
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