London’s premier Life Science & Healthcare networking conference genesis 2014

9 December 2014 Queen Elizabeth II Conference Centre, Westminster, London, UK genesisconference.com

Exhibitor Manual Contents

What You Need To Do Now 3 Charles Kendall BioLogistics 3 Build Up 4 Pull Out 4 Floor Plan 5 Venue Location and Delivery 6

Deliveries and Collections 8 Delivery Note 9 Collection Note 10 General Information 11 3 Genesis 2014 Exhibitor Manual What You Need To Do Now

Thank you for booking your exhibition space for Genesis 2014. Please note that until payment has been received, any stand reservations cannot be confirmed and partnering login details will not be issued.

In order to facilitate our preparations of the Genesis Delegate Handbook, please send in:

• 100 word company profile • Company logo (EPS or 300dpi jpeg) • Company contact details - web address - email address - contact name - job title

Please send the above details to Polly Pollock at [email protected]

Each exhibition stand is 2m x 3m and will be provided with a clothed table and 2 chairs. Only stands in the Fleming Room have a shell scheme whilst those in the Benjamin Britten Lounge do not.

Should you require any further furniture or electrics, we suggest you contact Dimension 8 https://www.dimension8. com/onlineordering2.php Click on the online ordering section, fill out your company details, selectevent from the drop down menu and use the password ‘Genesis2014’. Charles Kendall BioLogistics

We are delighted to confirm our alliance with Charles Kendall BioLogistics as our preferred carrier. Should you wish to use their professional services please contact Mike Barrett directly on +44 (0)208 831 1485, or email on [email protected]

Please note: Any subsequent arrangements made with Dimension 8 or Charles Kendall are the sole responsibility of your organisation. One Nucleus does not accept responsibility for any arrangements made with Dimension 8, Charles Kendall or any other third party.

• Items left on the premises. • The Genesis Conference organisers accept no liability for any belongings left on the premises over- night.

• All items are left at the owners risk. Should you wish to hire overnight lockable cupboards please contact Dimension 8.

For any exhibition queries please contact Claire Abrams on 01223 896455 or [email protected] 4 Genesis 2014 Exhibitor Manual Build Up

Date Schedule Monday 8 December 2014 Construction of all stands

Each organisation will be allocated a specific set up time. Exact set up times will be confirmed 1 week before the conference. Please watch out for email updates and please do not book any travel arrangements until you have spoken to the organisers about your specific set up time. Tuesday 9 December 2014 Construction of stands continues.

07.00 - 08.00 NB: All stands must be constructed by 08.00 as delegates start arriving.

Date Show Open Hours Tuesday 9 December 2014 08.30 - 18.30

Pull Out

Date Schedule Tuesday 9 December 2014 Breakdown of stands

Fleming Room 18.00 - 22.00

Benjamin Britten Lounge 19.00 - 22.00

All boxes must be labelled with the collection note which can be found on page 8

For safety reasons, pull out cannot commence until ALL visitors have left the hall.

All stand fitting and exhibits must be clear of the halls by 22.00 on Tuesday 9 December 2014 when tenancy of the hall ends. Anything left on a stand after this time will be deemed as rubbish and disposed of by the halls. Charges to exhibitors for this service are high. 5 6 6 Genesis 2014 Exhibitor Manual

Venue Location and Delivery

Queen Elizabeth II Conference Centre, Broad Sanctury, Westminster, London, SW1P 3EE UK Directions to the Venue

The Queen Elizabeth II Conference Centre (QEIICC) is located on Broad Sanctuary in Westminster, central London and can easily be reached by public transport. The postcode is SW1P 3EE.

By Tube

You can plan your tube journey and buy travel cards online using the Transport for London website.

Westminster Station (0.1 miles) - Circle, District, Jubilee lines Exit the station via Exit 6 through the underground tunnel towards Parliament Square. You will come to street level on Whitehall. Turn left into Parliament Square, cross the road ahead of you then turn right into Broad Sanctuary. The Centre is on your right, directly opposite Westminster Abbey. (This is a step-free station.)

St James Park Station (0.1 miles) - Circle, District lines Take the Broadway exit from the tube station and walk straight down Tothill Street. At the end of this street turn left and you will see the Centre directly in front of you. (This is NOT a step-free station.)

Victoria Station (0.7 miles) - Circle, District, Victoria lines Exit from the front of the station, turn right and walk down Victoria Street. At the end of Victoria Street is Broad Sanctuary, the Centre is on the left, opposite Westminster Abbey. (This is NOT a step-free station.)

By Bicycle

There are many cycle routes across Greater London. To plan the best route for you to get to the QEIICC visit the Transport for London cycle website.

By Bus

Buses 11,24,53,77a and 88 all stop at Parliament Square. The Centre is just to the west of the square, directly opposite Westminster Abbey. To plan your bus route, use the Transport for London journey planner.

By Road

Please be advised that it is quicker and easier to travel to the QEIICC using public transport and that it is within the congestion charging zone.

There is no car parking at the Centre, however there are several public car parks nearby. 7 7 Genesis 2014 Exhibitor Manual

By Train

To plan your train journey to London you can use National Rail Enquiries.

There are three mainline rail stations within a mile of the Centre. These are Charing Cross, Victoria and Waterloo. To plan your travel from the other mainline terminals in central London (St Pancras International, King’s Cross, Paddington, Liverpool Street, London Bridge) use the Transport for London journey planner.

Walking from Charing Cross (0.7 miles) Exit the front of Charing Cross Station and turn left towards Trafalgar Square. Turn left down Whitehall and continue until Parliament Square. Follow Parliament Square around to the right and turn right onto Broad Sanctuary. The Centre is on your right directly opposite Westminster Abbey.

Walking from Victoria (0.7 miles) Exit the front of Victoria Station, walk across the bus stand area and turn right onto Victoria Street. Continue along Victoria Street until you reach Westminster Abbey. The Centre is on your left, directly opposite the Abbey.

Walking from Waterloo (1 mile) Exit the station onto York Road. Turn left and walk to the roundabout with County Hall Hotel on your right. Cross York Road and take Westminster Bridge Road on your right. Cross the bridge to Parliament Square and follow Parliament Square around to the right. Turn right onto Broad Sanctuary. The Centre is on your right directly opposite Westminster Abbey.

St Pancras International - Eurostar You can reach St Pancras International Station easily by public transport from Victoria Station. For more information on travelling on the Eurostar, contact National Rail Enquiries on 0845 7484950.

By Air

It will take you 45 minutes to an hour to reach the QEIICC on public transport from any of London’s airports.

Heathrow Airport - Approximate journey time: 1 hour Take the tube to Green Park on the Piccadilly Line. Change to the Jubilee Line and stop at Westminster.

Alternatively take the Heathrow Express to Paddington, and then take the Circle Line tube to Westminster.

Gatwick Airport - Approximate journey time: 45 minutes Take the Gatwick Express to Victoria Railway Station. The Centre is a 15-minute walk from Victoria via Victoria Street.

Stansted Airport - Approximate journey time: 1 hour Take the Stansted Express to Liverpool Street and then take the Circle Line tube to Westminster tube station.

London City Airport - Approximate journey time: 45 minutes Take the Jubilee Line from the airport to Westminster tube station.

Luton Airport - Approximate journey time: 1 hour 15 minutes Take one of the special connecting buses from the airport to Luton rail station. Take one of the frequent trains to Kings Cross, and from here take the Circle Line tube to Westminster. 8 8 Genesis 2014 Exhibitor Manual

Deliveries and Collections

All deliveries to the exhibition must be clearly marked with the following:

GENESIS CONFERENCE Queen Elizabeth II Conference Centre Storey’s Gate Loading Bay Westminster London SW1P 3EE

Contents of delivery Company Name Stand Number Box X of X

Access to the QEII Conference Centre

Loading Bay The loading bay is situated on Storey’s Gate in Westminster and is located within the Transport for London Congestion Zone. The loading bay is a shared facility for all deliveries and collections at the QEII therefore, vehicles are permitted access on a first come first served basis.

Due to the dimensions of the loading bay and the fact that only one vehicle is permitted at any one time, during exhibition set up and breakdown the following conditions must be adhered to:

• The loading bay is left clear at all times unless loading/unloading is in progress • The vehicle is not left unattended when transferring items to and from exhibition area, whilst the vehicle is removed from the loading bay • All corridors and fire exits are left clear to ensure access is maintained at all times

Deliveries and Collections All deliveries must be made to the loading bay and the QEII must be advised on the quantity of items, estimated time of arrival/departure, destination and appropriate contact names.

Movement of Deliveries There is no facility to move palletised products from lifts to the exhibition stands therefore everything needs to be in boxes and moved on trolleys only. Fork lift trucks are not available on-site and are not suitable for use internally in the centre. 9 9 genesis 2014

9 December 2014 Queen Elizabeth II Conference Centre, Westminster, London, UK genesisconference.com Delivery note Please note that the centre is unable to accept responsibility for any delay/loss that may occur

Delivery Address: Queen Elizabeth II Conference Centre Storey’s Gate Loading Bay Westminster London SW1P 3EE

Event Manager: Stuart Drummond: Tel 020 7798 4016 or email [email protected]

Event Title: Genesis 2014

Event Date: 9 December 2014

Event Room(s): ______

Stand #/Name: ______

Number of Items: ______10 10 genesis 2014

9 December 2014 Queen Elizabeth II Conference Centre, Westminster, London, UK genesisconference.com Collection note Please note that the centre is unable to accept responsibility for any delay/loss that may occur

Event Manager: Stuart Drummond: Tel 020 7798 4016 or email [email protected]

Event Title: Genesis 2014

Return Delivery Address: ______

Contact Name and Number: ______

Stand #/Name: ______

Number of Boxes: ______

Please be aware any items not collected 1 week after the event will be disposed of accordingly and relevant charges made. 11 11 Genesis 2014 Exhibitor Manual

General Information

Admission Within your package you will have received various combinations of complimentary delegate passes.

If you haven’t already done so, please email the full list of names of your group of delegates to genesis@onenucleus. com

AV and Computer Equipment Hire Please click here

Advertising If you are one of the sponsors of Genesis 2014 then as part of your package you have an A4 advert in the Delegate Handbook.

Please submit you A4 advert to [email protected]

The specifications are: 287mm x 200mm. The artwork must be as a high resolution PDF with a 3mm bleed.

If you are not a sponsor but would like to place an advert please email [email protected]

Badges and Passes All personnel working in the hall must wear an identity badge which is provided by the organiser at all times during the build up, pull out and open period of the exhibition. The security staff has strict instruction to deny access to any person not wearing the relevant badge. For health and safety reasons children aged 16 and under are not permitted in the hall during build up, open, or pull out period. This will be strictly enforced.

Cleaning All hired areas will be cleaned between 06.00 and 08.00 daily by the Centre. However cleaning of the exhibition stands is the responsibility of the exhibition/stand hirer. Clients are responsible for the clearance of any items of rubbish or other waste materials following the event.

Delegate Badges All visitors to the conference will be provided with a badge clearly displaying their name and company. Should you lose your badge please report to the ‘Help Desk’ immediately.

Exhibitors 100 Word Summery All exhibitors and sponsors receive a 100 word summary in the Delegate Handbook. Please email your company profile and high res/EPS logo to [email protected] within 3 weeks of booking. Please ensure you provide a company website address and contact details which will appear next to your profile.

Exhibitor Badges Upon arrival please report to the ‘Registration Area’ where you will be issued with an exhibitor badge. You will need this to gain entry into the exhibition area.

Please ensure that you wear your badge prominently at all times. Failure to do so may result in your being refused access to the event.

First Aid There is a fully equipped First Aid Room located on the Ground floor and trained personnel are available on request.

Note: the First Aid room is not permanently manned.

Fire Safety On arrival all exhibitors/contractors are required to sign-in and display a contract sticker. 12 12 Genesis 2014 Exhibitor Manual

Flammable Materials/Gases Exhibitors are advised that the Centre has stringent regulations governing materials used on-site during an exhibition.

The use of flammable materials must be in accordance with the manufacturer’s instructions and with due regard for the safety of others.

The use of compressed gasses will only be allowed with prior permission from Security. Storage of these materials should always be outside the building. Special arrangements for this will need to be made.

Notices Notices must not be fixed to the fabric of the building without permission. Sticky fixers, Blue-tac, Sellotape must not be used on painted surfaces. Under no circumstances must cables, wires etc. be attached or affixed directly to the walls or ceilings in the main exhibition areas. Wall channels and ceiling bars have been provided for this purpose. All exhibitors need to be self sufficient with regards to use and provision of equipment and the rigging of display material.

On-Site Supervision A general Security patrol will be provided by QEII Conference Centre however they will not be responsible for exhibitors equipment/material if lost or damaged.

In the absence of your Event Manager, Security Control can be reached by utilising any of the house phones located on each floor by dialling Ext: 4040. In case of an Emergency please dial Ext: 4444

On-Site Storage The site has very limited on-site storage therefore, if you envisage you may need to leave items after an event for the courier collection etc., please advise your Event manager accordingly.

All items stored overnight in the QEII Event Management Store Room must clearly show a return address label and contact details, please see sample Collection note.

Porterage Adequate porterage provision will be made by the exhibition organiser to ensure all deliveries and collections are distributed successfully. Additional porterage may be sourced, if required, via the QEIICC Event Manager. Please note a charge may be incurred for this service. Mews Goods Lift: Lift Sizes: Width and Door opening 5 metres Depth 2.5 metres Height/Door opening 2 metres Height 2.05 metres Loading 2500 Kilos

Available Floors: entry on Ground /Service 3rd Floor

Storeys Gate Lift 10: Width and Door opening 1.32 metres Depth 1.46metres Height/Door opening 2.05 metres Height 2.05 metres Loading 1000 Kilos

Available Floors: entry on Ground to 3rd floor

Storeys Gate Lift 11: Width and Door opening 2.15 metres Depth 1.6metres Height/Door opening 1.7 metres Height 2.2 metres Loading 2000 Kilos

Available Floors: entry on Ground to 5th floor