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REQUEST for PROPOSALS RFP No. 19-00012 DRAFT

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REQUEST for PROPOSALS RFP No. 19-00012 DRAFT Transportation District Commission of Hampton Roads REQUEST FOR PROPOSALS RFP No. 19-00012 DRAFT ENVIRONMENTAL IMPACT STATEMENT FOR HIGH CAPACITY TRANSIT EXTENSION TO NAVAL STATION NORFOLK (EAST SIDE) Issued: March 20, 2019 Proposals Due: April 29, 2019 RFP 19-00012 Table of Contents Part 1. Schedule and Solicitation Documents Page SOLICITATION, OFFER, AND AWARD FORM 1 ACKNOWLEDGEMENT OF AMENDMENTS 2 INTRODUCTIONS 3 INSTRUCTIONS TO PROPOSERS 5 SCOPE OF WORK 15 Part 2. Special Provisions Starts at 66 1. TYPE OF CONTRACT 2. PERIOD OF PERFORMANCE 3. PAYMENT 4. DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENT 5. DOCUMENTATION 6. SAFETY SENSITIVE INFORMATION (SSI) DOCUMENTATION 7. VARIATION IN ESTIMATED QUANTITY Part 3. General Conditions Starts at 68 1. DEFNINTIONS AND ACRONYMS 2. CHANGES 3. ORDER OF PRECEDENCE 4. ASSIGNMENT AND DELEGATION 5. AUTHORITY OF OWNER'S REPRESENTATIVE 6. FLOWDOWN 7. SUBCONTRACTING 8. INVOICES 9. PAYMENTS 10. AVAILABILITY OF FUNDS 11. WITHHOLDING OF PAYMENTS 12. CONDITIONS AFFECTING THE WORK 13. GOVERNING LAW AND CHOICE OF VENUE 14. WAIVER OF CONDITIONS 15. NOTICE OF INTENT TO FILE A CLAIM 16. SEVERANCE 17. GENERAL INSURANCE REQUIREMENTS 18. ONSITE SAFETY AND SECURITY 19. SENSITIVE SECURITY INFORMATION 20. HAZARDOUS CHEMICALS AND WASTES 21. ENVIRONMENTAL MANAGEMENT AND SUSTAINABILITY 22. WARRANTY 23. INSPECTION OF SERVICES 24. TITLE AND RISK OF LOSS 25. SUSPENSION 26. DELAY OF WORK 27. STOP WORK ORDER 28. CONFLICT OF INTEREST 29. COVENANT AGAINST CONTINGENT FEES 30. GRATUITIES 31. COLLUSION 32. INDEMNIFICATION 33. COST OR PRICING DATA 34. PRIVACY ACT 35. OWNERSHIP OF WORKS AND INVENTIONS i RFP 19-00012 36. NOTICES AND COMMUNICATIONS 37. BRAND NAME OR APPROVED EQUAL 38. FEDERAL FUNDING AND INCORPORATION OF FEDERAL TRANSIT ADMINISTRATION (FTA) TERMS 39. CHANGES TO FEDERAL REQUIREMENTS 40. ACCESS TO THIRD PARTY CONTRACT RECORDS 41. DISPUTES 42. TERMINATION FOR DEFAULT 43. TERMINATION FOR CONVENIENCE 44. FEDERAL ENERGY CONSERVATION REQUIREMENTS 45. CIVIL RIGHTS REQUIREMENTS 46. NO FEDERAL GOVERNMENT OBLIGATION TO THIRD PARTIES 47. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS 48. SUSPENSION AND DEBARMENT 49. CLEAN AIR AND WATER 50. COMPLIANCE WITH FEDERAL LOBBYING POLICY 51. FLY AMERICA 52. DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENT 53. INTELLIGENT TRANSPORTATION SYSTEMS (ITS) REQUIREMENTS 54. PROMPT PAYMENT ATTACHMENT 1 – PRICE SCHEDULE APPENDIX A – DISADVANTAGED BUSINESS ENTERPRISE REQUIREMENTS APPENDIX B – RESPONSIBILITY QUESTIONNAIRE APPENDIX C – PAST PERFORMANCE REFERENCES APPENDIX D – U.S. DEPARTMENT OF LABOR WAGE DETERMINATION (NOT USED) APPENDIX E – ENVIRONMENTAL COMPLIANCE (NOT USED) APPENDIX F – ENVIRONMENTAL COMPLIANCE BRIEFING PACKAGE (NOT USED) APPENDIX G – PRE-AWARD SURVEY (NOT USED) APPENDIX H – NOT RECOMMENDED AND NOT ACCEPTABLE CHEMICALS (NOT USED) ii SOLICITATION, OFFER AND AWARD CONTRACT NO. SOLICITATION NO. DATE ISSUED ADDRESS OFFER TO 19-00012 Draft Environmental Hampton Roads Transit Impact Statement for High 509 East 18th Street, Building 4 Capacity Transit Extension Norfolk, Virginia 23504 to Naval Station Norfolk SEALED Attn: Sonya Luther (East Side) BIDDING X NEGOTIATED June 7, 2018 The terms “bidder” and “offeror” are used interchangeably depending on the type of solicitation. SOLICITATION INFORMATION Sealed offer (See proposal instructions) for providing the services in the Schedule will be received at the Commission until April 29, 2019, 2:00 p.m. Local Time All offers are subject to the following: 1. Solicitation Instructions, Schedule, Special, and General Provisions, included herein. 2. Solicitation amendments. 3. Such other provisions, representations, certifications, specifications, and documents as are attached or incorporated herein by reference. SCHEDULE (To be completed by Offeror) ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE BID AMOUNT THIS SECTION NOT USED OFFEROR (To be completed by Offeror) Name and Title of Person Authorized to Sign Offer (Print or Type) Name ____________________________________________ Address ____________________________________________ _____________________________________________________ Phone ____________________________________________ Fax ____________________________________________ Email ____________________________________________ This is a binding offer subject to the terms and conditions Signature Offer Date contained herein and represents the bidder’s full compliance and intent to stay in compliance with the certifications and assurances herein. AWARD (To be completed by Contracting Officer) ACCEPTANCE AND AWARD ARE HEREBY MADE FOR THE FOLLOWING ITEM(S): ITEM NO. QUANTITY UNIT UNIT PRICE BID AMOUNT See Pricing Schedule The total amount of this award is $____________________________________ Name of Contracting Officer and Organization Signature Award Date Page 1 ACKNOWLEDGEMENT OF AMENDMENTS Solicitation No.: 19-00012 Title: Draft Environmental Impact Statement for High Capacity Transit Extension to Naval Station Norfolk (East Side) The undersigned, as part of submission of an offer for the above solicitation, hereby acknowledges receipt of the following amendments and certifies that the offer has been prepared in accordance with their provisions: AMENDMENT NO. DATE TITLE/SUBJECT ACKNOWLEDGED BY: _________________________________________________ (SIGNATURE) SIGNER’S NAME: _______________________ TITLE:______________________ FIRM NAME: ___________________________ DATE:______________________ Page 2 RFP 19-00012 INTRODUCTION 1. Purpose Hampton Roads Transit (HRT) is requesting proposals from qualified Consultants to prepare a Draft Environmental Impact Statement (DEIS) and ancillary deliverables for high capacity transit on the east side of the City of Norfolk serving Naval Station Norfolk. The intended purpose of this project is to evaluate reasonable alternatives in preparation for and the selection of a locally preferred alternative to advance into the Federal Transit Administration (FTA) Project Development process under the Capital Investment Grants (CIG) Program. 2. Solicitation Process This Request for Proposals is intended to solicit and obtain the qualifications of professional Consultants, their capabilities, and their approach to this project, all in the context of the Scope of Services defined herein. The award decision will be based on the evaluation criteria identified herein. HRT anticipates that it will make an award on the basis of initial proposals, without discussions (except to clarify information in a proposal) or negotiations. However, HRT reserves the right to hold discussions and negotiations as it considers necessary. If discussions are held, they will be with all firms considered to have a reasonable chance of obtaining the award, after which HRT may request that the firms remaining in competitive range submit a Best and Final Offer (BAFO). HRT reserves its right to reject any and all proposals, to award to other than the lowest-priced proposal, and to cancel this solicitation at any time before or after receipt of proposals. 3. Solicitation Distribution Solicitation packages, including any amendments, clarifications, and other information pertinent to this solicitation will be posted to the “Open Solicitations” section of the HRT website: http://www.gohrt.com/about/procurement/. While HRT will attempt to communicate such information to known recipients of the RFP, it is the responsibility of proposers to ensure that they obtain such information from an authoritative source. HRT will not provide printed copies of the solicitation package; it will provide a CD of the package at a charge of $25.00 per copy, certified checks or money orders only. Questions or requests for a CD should be addressed to Sonya Luther, Director of Procurement, at [email protected]. 4. Procurement Schedule The following schedule is provided for general guidance only, and is subject to change as the solicitation goes forward: Page 3 RFP 19-00012 ACTIVITY DATE RFP Issued March 20, 2019 Thursday, April 4, 2019, 2:00 p.m. at Pre-Proposal Conference 509 East 18th Street, Building 4, Norfolk, VA 23504, Boardroom Last Date for Receipt of Questions Monday, April 8, 2019 Proposals Due Monday, April 29, 2019 Anticipated Award Date July 2019 Important Notice: Effective immediately upon release of this Request for Proposals (RFP), and until notice of contract award, all official communications from proposers regarding the requirements of this RFP shall be directed to the Contracting Officer identified below in accordance with the Instructions to Proposers, Item 9, Communications with the Commission: Sonya Luther Hampton Roads Transit 509 E. 18th Street, Building 4 Norfolk, VA 23504 Attn: [email protected] (757) 222-6000 Ext. 6419 5. Term of Contract The term of the Contract shall be for a period of thirty (30) months. END OF SECTION Page 4 RFP 19-00012 Instructions to Proposers INSTRUCTIONS TO PROPOSERS 1. Cautions to Offerors A. Offerors are expected to examine all elements of this Request for Proposals. Failure to do so will be at the offeror's risk. B. Except as otherwise stated herein, “days” shall be considered to be calendar days. 2. Preparation of Proposals Proposers shall submit one (1) original and seven (7) hard copies of each volume, and one (1) electronic copy in PDF format on a flash drive. Proprietary information must be clearly marked as proprietary prior to submittal, in accordance with Section 18, Restriction on Disclosure and Use of Data. If the proposal contains proprietary information,
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