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Ministry of Health & Family Welfare Government of India Ministry of Health & Family Welfare Government of India Through United Nations Office for Project Services, (UNOPS) 11 Golf Links New Delhi, 110003 INDIA Fax: 91-11-43508527 Tel: 91-11-30417400 INTERNATIONAL COMPETITIVE BIDDING FOR SUPPLY OF PHARMACEUTICALS AND SURGICAL GLOVES BID REFERENCE UNOPS India/RCH-FRU/WB/47/ 2009 DATE OF ISSUE : 29-07-2009 DATE OF PRE-BID CONFERENCE: 07-08-2009 LAST DATE AND TIME FOR RECEIPT OF BID : 1400 hrs. on 26-08-2009 TIME AND DATE OF OPENING OF BIDS : 1415 hrs. on 26-08-2009 PLACE OF OPENING OF BIDS: United Nations Office for Project Services 11 Golf Links, New Delhi-110003 (INDIA) Fax: 91- 11-43508527 Tel: 91-11-30417400 ADDRESS FOR COMMUNICATION : India Procurement Office United Nations Office for Project Services 11 Golf Links New Delhi 110003, India Fax: 91-11-43508527 Tel: 91-11-30417400 Email: [email protected] CONTENTS Invitation for Bids…………………………………………………………………..………..1 Section I. Instructions to Bidders ...........................................................................................4 Section II. Bid Data Sheet .....................................................................................................34 Section III. Eligible Countries ..............................................................................................48 Section IV. General Conditions of Contract ........................................................................50 Section V. Special Conditions of Contract……………………………………………… 66 Section VI. Schedule Of Requirement ……………………………………………………79 Section VII. Technical Specifications …………………………………….…………… 84 Section VIII. Sample Forms -----------------------------------------------------------------------94 Appendix A ……………………………………………………………………………….123 Appendix B …………………………………………………………………………..……143 Annexure I ………………………………………………………………………………. 169 INVITATION FOR BIDS 1 Invitation for Bids (IFB) Country : - India Name of Project Reproductive and Child Health Project – Phase II Name of Goods : - Pharmaceuticals and Surgical Gloves. IFB No : - UNOPSIndia/RCH-FRU/WB/47/2009 1. This invitation for bids follows the general procurement notice for this project that appeared in United Nations Development Business UNDB website on 22nd August, 2007. 2. The Ministry of Health & Family Welfare, Govt. of India has received a credit from the International Development Association (IDA) towards the cost of “Reproductive and Child Health Project – II” and it intends to apply part of the proceeds of this credit to eligible payments under the proposed contract for which this invitation for Bids is issued. The project is cofinanced by DFID and UNFPA 3. United Nations Office for Project Services (UNOPS), on behalf of Ministry of Health & Family Welfare, Govt. of India now invites sealed bids from eligible bidders for supply of pharmaceuticals & surgical gloves as per the schedules and delivery period indicated in the bid document. 4. Bidding will be conducted through the international competitive bidding procedures specified in the World Bank’s Guidelines: Procurement under IBRD Loans and IDA Credits, (May 2004 Edition)and is open to all bidders from eligible sources countries as defined in the guidelines. 5. Interested eligible Bidders may obtain further information from the UNOPS office and inspect the bidding documents at the address given in paragraph 8 below between 10:00 and 17:00 hrs on all working days. 6. A complete set of bidding documents in English may be purchased by interested bidders on the submission of a written application to the address below and upon payment of a nonrefundable fee Rs.5000 or equivalent amount in US Dollar. The method of payment will be by Demand Draft/Cashier’s Cheque/Certified Cheque in favour of UNOPS payable at New Delhi. The documents may be purchased from July 29, 2009 till 1200 hrs on August 26, 2009 at the address mentioned in Paragraph 8. The Bid document can also be viewed at websites www.unops.org and www.mohfw.gov.in. The bidders are allowed to use downloaded bid document provide that Rs 5000(or Equivalent in USD) towards the cost of the bid document is paid at the time of submission of the Bid in the form as mentioned in Para 6.The bids submitted without paying the above cost will be rejected. The bidders, who have 2 downloaded the bid documents, shall be solely responsible for checking these websites for any addendum/amendment issued subsequently to the bid document and take into consideration the same while preparing and submitting the bids 7. The bidders or their official representatives are invited to attend a pre bid meeting which will take place on August 07, 2009 at 11 hrs at UNOPS Conference Hall, 11 Golf Links, New Delhi. Please note that non-attendance at the pre-bid conference will not be the cause of disqualification of the bidders. 8. Bids must be delivered to the address below at or before 1400 hrs (Indian Standard Time) on August 26, 2009. All bids must be accompanied by a bid security as specified in the “ITB 19.1” of the bidding document. Late bids will be rejected. Bids will be opened in the presence of the bidders’ representatives, who choose to attend at the address below at 1415 hrs (Indian Standard Time) August 26, 2009. India Procurement Office United Nations Office for Project Services 11, Golf Links, New Delhi-110003 Telephone no.: +91-11-30417400 Fax No. +91-11-43508527/28 E-mail: [email protected] 3 SECTION I. INSTRUCTIONS TO BIDDERS 4 TABLE OF CLAUSES A. Introduction ...................................................................................................................... 7 1. Scope of Bid ................................................................................................................7 2. Source of Funds ..........................................................................................................7 3. Fraud and Corruption ..................................................................................................8 4. Eligibility ..................................................................................................................10 5. Eligible Goods and Services .....................................................................................11 6. Documents Establishing Eligibility of Goods and Services and Conformity to Bidding Documents ..................................................................................................11 7. Qualifications of the Bidder ......................................................................................13 8. One Bid per Bidder ...................................................................................................13 9. Cost of Bidding .........................................................................................................14 B. The Bidding Documents ..................................................................................................... 14 10. Content of Bidding Documents ................................................................................14 11. Clarification of Bidding Documents .........................................................................14 12. Amendment of Bidding Documents .........................................................................14 C. Preparation of Bids ........................................................................................................ 15 13. Language of Bid ........................................................................................................15 14. Documents Constituting the Bid ...............................................................................15 15. Bid Form ...................................................................................................................16 16. Bid Prices ..................................................................................................................17 17. Currencies of Bid ......................................................................................................20 18. Period of Validity of Bids .........................................................................................20 19. Bid Security ..............................................................................................................20 20. Alternative Bids by Bidders ......................................................................................21 21. Format and Signing of Bid ........................................................................................22 D. Submission of Bids ............................................................................................................ 22 22. Sealing and Marking of Bids ....................................................................................22 23. Deadline for Submission of Bids ..............................................................................23 24. Late Bids ...................................................................................................................23 25. Modification and Withdrawal of Bids ......................................................................23 E. Opening and Evaluation of Bids ......................................................................................... 24 26. Bid Opening ..............................................................................................................24 27. Clarification of Bids ..................................................................................................25 28. Confidentiality ..........................................................................................................25
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