NOTICE OF COUNCIL MEETING
TO: Mayor Karen Redman Deputy Mayor Ian Tooley Councillors Kevin Fischer Beverley Gidman David Hughes Paul Koch Merilyn Nicolson Adrian Shackley Robin Symes Jim Vallelonga
NOTICE is hereby given pursuant to the provisions of Section 83(1) of the Local Government Act 1999, that the next Ordinary Meeting of the Council for the Town of Gawler will be held in the Conference Room, Town of Gawler Administration Centre, 43 High Street, Gawler East, on Tuesday 28 August 2018, commencing at 7:00PM.
A copy of the Agenda for the above meeting is supplied as prescribed by Section 83(3) of the said Act.
Henry Inat Chief Executive Officer 23 August 2018
Ordinary Council Meeting Agenda 28 August 2018
Page 2 of 78 Ordinary Council Meeting Agenda 28 August 2018
Order Of Business
1 Statement of Acknowledgement ...... 5 2 Attendance Record ...... 5 2.1 Roll Call...... 5 2.2 Apologies ...... 5 2.3 Motions to Grant Leave of Absence ...... 5 2.4 Leave of Absence ...... 5 2.5 Non-attendance ...... 5 3 Public Open Forum ...... 5 4 Deputations ...... 5 Pru Blackwell from Gawler Zonta - Gawler’s Main Street Banner Program
5 Declarations of Interest ...... 5 6 Petitions ...... 5 Nil 7 Confirmation of Minutes ...... 5 8 Business Arising from Minutes ...... 5 9 Officer Reports ...... 6 9.1 Gawler Rail Electrification Project Update Report ...... 6 9.2 Gawler Civic Centre Progress Report - August 2018 ...... 20 9.3 Appointment of Council Assessment Panel ...... 37 9.4 Operational Waste Management Opportunities ...... 41 9.5 Gawler Business Development Group Review ...... 45 9.6 Grants Update ...... 48 9.7 Monthly Finance Report - July 2018 ...... 59 9.8 Waiver to Clause 2.3.3, Clause 2.5 and Clause 2.6 of Land Management Agreement 10679298 (Lot 13 Community Plan 24066, Uleybury) ...... 61 10 Recommendations from Committees ...... 64 10.1 Recommendations from Elderly Centre Advisory Committee Meeting held on 3 August 2018 ...... 64 10.2 Recommendations from Gawler Youth Advisory Committee Meeting held on 6 August 2018 ...... 65 10.3 Recommendations from Special Infrastructure & Environmental Services Committee Meeting held on 7 August 2018 ...... 66 10.4 Recommendations from Gawler Heritage Collection Committee Meeting held on 9 August 2018 ...... 67 10.5 Recommendations from Infrastructure & Environmental Services Committee Meeting held on 14 August 2018 ...... 68 11 Council Member Reports ...... 72 11.1 Gawler Health Advisory Council Minutes July 2018 - Cr David Hughes ...... 72 12 Questions on Notice ...... 73
Page 3 of 78 Ordinary Council Meeting Agenda 28 August 2018
12.1 Cr Adrain Shackley - Declared Weeds ...... 73 13 Questions without Notice ...... 74 14 Motions on Notice ...... 74 Nil 15 Motions without Notice...... 74 16 Confidential Reports ...... 75 16.1 Business Innovation Hub Recommended Operator ...... 75 16.2 Phoenix Plaza Car Park Private Parking Agreement ...... 76 16.3 Confidential Recommendations from CEO Performance Management Panel Meeting held on 16 August 2018 ...... 77 17 Close ...... 78 18 Next Ordinary Meeting ...... 78 Tuesday 25 September 2018 commencing at 7:00PM ...... 78
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1 STATEMENT OF ACKNOWLEDGEMENT
We would like to acknowledge this land that we meet on today is the traditional lands for the Kaurna people and that we respect their spiritual relationship with their country. We also acknowledge the Kaurna people as the custodians of the greater Adelaide region and that their cultural and heritage beliefs are still as important to the living Kaurna people today.
2 ATTENDANCE RECORD
2.1 Roll Call 2.2 Apologies 2.3 Motions to Grant Leave of Absence 2.4 Leave of Absence Cr M Nicolson Deputy Mayor I Tooley 2.5 Non-attendance
3 PUBLIC OPEN FORUM
(Limited to a total time of up to 20 minutes)
4 DEPUTATIONS
Nil
5 DECLARATIONS OF INTEREST
6 PETITIONS
Nil
7 CONFIRMATION OF MINUTES
Ordinary Council Meeting - 24 July 2018 Special Council Meeting - 31 July 2018 Special Council Meeting - 7 August 2018
8 BUSINESS ARISING FROM MINUTES
Page 5 of 78 Ordinary Council Meeting Agenda 28 August 2018
9 OFFICER REPORTS
9.1 GAWLER RAIL ELECTRIFICATION PROJECT UPDATE REPORT Record Number: CC18/135;IC18/213 Author(s): Ben DeGilio, Team Leader Asset Planning Previous Motions: 2016:03:72; 2018:04:32 Attachments: 1. DPTI Letter of Advice on Rail Electrification Salisbury to Gawler Project commencement CR18/51105 2. DPTI Letter of Advice for Adelaide to Salisbury Gawler Rail Project Commencement cr18/13780 3. DPTI Traffic Impact Assessment Report CR18/51148
PRESENTATION Representatives of Department of Planning, Transport and Infrastructure (DPTI) will provide a presentation to the Council on Gawler Rail Electrification.
OFFICER’S RECOMMENDATION
That Council:- 1. Notes the Gawler Rail Electrification Project Update Report. 2. Notes the project scope that is proposed to be delivered as detailed in this report, further noting works not allowed for as follows: a. Duplication of the railway line or lowering of the track to the Gawler Central Station to allow for the future connection to the Concordia development. b. The upgrade to all railway station platforms and ancillary facilities including car parking from Salisbury to Gawler. c. The delivery of the Gawler Greenway regional walking and cycling path connection extending from Adelaide to Gawler along the rail corridor. d. Additional walking and cycling connections across the rail corridor from Salisbury to Gawler. 3. Notes the transit-oriented development outcomes for Gawler Central Station being considered by the Council as part of a proposed Development Plan Amendment will be subject to further discussion with the Department of Planning, Transport and Infrastructure (DPTI). 4. Notes the proposed removal of the King Street Bridge as part of the current scope of works and its proposed replacement with a 3 metre wide shared use footbridge to maintain pedestrian connectivity across the rail corridor. 5. Notes that a review of the traffic impact assessment report presented by DPTI is currently being undertaken by Council staff. 6. Notes that strategies and actions from the Council’s key strategic planning documents that have been developed to support growth, economic development and tourism initiatives will be reviewed as to what initiatives should be advanced to ensure that the Council can leverage the benefits from the electrification which is a significant infrastructure upgrade in the Gawler area. 7. Requests that the Mayor write to the Federal and State Governments thanking them for their investment in this project, while advocating for appropriate integrated outcomes to be achieved for the community including; a. Duplication of the rail line and lowering of the tracks to the Gawler Central Station. b. The upgrade to all railway station platforms and ancillary facilities including car parking from Salisbury to Gawler. c. The delivery of the Gawler Greenway regional walking and cycling path connection extending from Adelaide to Gawler along the rail corridor.
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d. Additional walking and cycling connections across the rail corridor from Salisbury to Gawler. e. Provision of ancillary facilities such as parking upgrades, rail station CCTV installations, Wi-Fi access and accessible pedestrian connectivity to existing footpaths. 8. Request that DPTI provide a communications strategy for the project to Council as part of the project planning. 9. Notes that the costs associated with any interface treatment works with Council infrastructure, as a result of the electrification project, will be addressed by the State Government as has been advised to Council administration. 10. Notes staff will present a further report to a future Council meeting providing an update on this project including further consideration on the potential closure of the King Street Bridge, proposed associated local road alterations, results of the Council’s independent review and outcomes of further discussions between Council staff and DPTI.
SUMMARY
The South Australian Government has recently approved an extension of the Gawler Rail Electrification Project that will see the project delivered to Gawler by late 2020. Stage 1 of the project is already underway and extends 20 km from Adelaide to Salisbury. With funding now confirmed by both the Federal and State Governments, Stage 2 will see the project extending from Salisbury to Gawler terminating at Gawler Central Station.
The Gawler Rail Electrification Project will deliver faster, safer and more reliable rail services to the northern suburbs and encourage more commuters to use public transport rather than private transport mode of vehicles to travel to Adelaide. As part of the project, 15 additional three (3) car electric trains will be acquired by the State Government to provide services from Adelaide to Gawler. The Gawler line is one of Adelaide’s busiest with approximately 5 million passenger journeys each year and has seen a steady increase in passenger demand over the past decade.
This report provides an update on the scope of the works which is currently funded for delivery as part of this project and how this aligns with the long term needs of our community and more broadly the region. Whilst the funding for this significant strategic project is welcome and needed by our community, it fails to address the longer term requirements for the region. The project currently does not cater for an extension further east towards Concordia.
Given the scale of the project there are expected to be many aspects that will require further consideration moving forward. Of note is the proposed removal of the King Street road bridge as part of the current scope of works and its replacement with a 3m wide shared use footbridge. Following initial discussions between Council staff and the State Government’s Department of Planning, Transport and Infrastructure (DPTI), a traffic impact assessment report has been prepared by DPTI as it relates to the impact of the removal of the King Street Bridge. To facilitate the installation of rail electrification infrastructure to Gawler Central Station, the King Street Bridge has been proposed by DPTI for closure due to spatial constraints.
Council staff are currently seeking an independent review of the DPTI traffic impact assessment to consider the implications of a potential closure of the King Street Bridge. This independent review and the outcomes of this Council meeting will assist staff in further discussions with DPTI on this project. At the recent Infrastructure and Environmental Services Committee Meeting, the following motion was adopted regarding the Transit Oriented Gawler Town Centre Development Plan Amendment (DPA):
Moved: Mayor K Redman
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Seconded: Cr D Hughes Resolution No. : IES:2018:08:40
That the Infrastructure & Environmental Services Committee: 1. Notes the Officer’s update report pertaining to the Transit Oriented Gawler Town Centre Development Plan Amendment. 2. Endorse the draft Transit Oriented Gawler Town Centre Development Plan Amendment tender documentation ad amended (connectivity issues as it related to grade separation of Murray Street rail crossing and King Street Bridget to be taken into consideration). 3. Authorise the CEO to release the tender documentation via a select tender process and appoint a suitable qualified town planning consultancy firm to assist in the preparation of the Development Plan Amendment.
The intent is to deliver this DPA in conjunction with the development of the Planning and Design Code and the proposed delivery of the State’s electrification project in 2020. By the time the project is completed, Council will have in place associated planning policy and an appreciation of the strategy to be put in place (either by the Council or DPTI) to address other associated implications of increased patronage of public transport use.
These implications include: Early progression of the Walking and Cycling Plan provisions pertaining to connections to all train stations Improved facilities for storage, including cycling, at or near all train stations CCTV cameras at all train stations Increased use of Council’s multi-deck car park and appropriate upgrades and changes to the current arrangements Planning policy changes to enable appropriate mixed use developments, included higher residential densities and increased building heights Optimise tourism potential for Gawler including: - provision of Wi-Fi along the entire railway line and along Murray Street - improved connectivity between the Gawler Central train station and Main Street precinct
The electrification project ensures that Gawler remains a connected, living, business and tourism destination. The previously announced support of electrification to only Salisbury would have had a detrimental impact on Gawler’s economy as rail connections to Gawler would have been restricted and problematic. Providing connected public transport linkages from Seaford to Adelaide to Gawler via the one electrified system makes train commuting for all users more attractive.
The electrification project provides the potential for free Wi-Fi to be delivered to all rail commuters. Subsequently commuters could have free Wi-Fi connection from the Adelaide CBD, the entire rail commute and then into Gawler’s main street precinct via Council’s soon to be activated public Wi-Fi network. This connectivity provides significant advantages to both local businesses and tourists. For example, people could remain connected to their work for the entire commute to Adelaide and back to Gawler. This increases productivity while travelling. For tourists, time on the train can be used to plan further holiday activities within Gawler or beyond.
This enhanced connectivity will assist making the Gawler Civic Centre a destination for tourists and businesses. The Business Innovation Hub will be an attractive permanent and/or remote office location, to be used as a base for operations whilst having seamless internet connectivity when commuting to Adelaide. Also, the Civic Centre will be a destination for Adelaide Businesses wanting to engage with the wider Barossa Region. The Centre’s meeting rooms and function centres will be attractive points for these businesses to connect, facilitating equality of travel for the Adelaide and regional businesses alike to attend the meeting rather than one party having to endure the entire
Item 9.1 Page 8 of 78 Ordinary Council Meeting Agenda 28 August 2018 commute. As stated above, the potential for seamless WiFi connectivity also provides improved productivity outcomes for the Adelaide based businesses travelling to Gawler.
The yet to be developed Cycle Tourism Strategy will be enhanced by the electrification project. Additional elements of the electrification project (not currently in scope) include a cycle friendly greenway corridor adjacent to the Adelaide to Gawler train line. This provides cyclists with the opportunity to safely ride from Adelaide to Gawler, connect to Gawler’s cycle path networks and then on to the Jack Bobridge and the Barossa. Cycle-friendly infrastructure at train stations (eg bike racks and storage lockers) will also improve the accessibility and attraction of the network for cyclists.
Consideration of strategies to capitalise on the positive local tourism and economic development impacts that the electrification project will present to Gawler will be provided within future reports to Council.
The purpose of this report is to provide an update to the Council on the Gawler Rail Electrification Project (Stage 2 from Salisbury to Gawler) noting the proposed scope of works by DPTI relative to the transformational nature of the project and the action of Council staff to advocate for improved outcomes the local community and commuters. Further update reports are expected to be provided to the Council on this project as it progresses.
BACKGROUND The Gawler Railway line was opened in 1857 from Adelaide to Gawler and further extensions were constructed after 1860 to other towns in north-western region. In 2008, the State Government announced a plan to rebuild the Gawler line in preparation for the line to be upgraded and electrified in a two staged approach as follows; Stage 1 - $152.5 million Adelaide to Salisbury section of the line; and Stage 2 - $462.5 million Salisbury to Gawler and the purchase of 15 additional three-car electric trains Both Stages of the project are now funded and are anticipated to be delivered by 2020. Works on Stage 1 are already underway, however major works on Stage 2 are not expected to commence until January 2019. The Federal Government has committed $220 million in the 2018-19 budget to complete Stage 2 of the project with the State Government previously committing a further $242.5 million in the 2017-18 State Budget. Together these funds contribute to the overall Stage 2 budget of $465.5 million. The scope of works for Stage 2 in general are confirmed to extend from Salisbury to Gawler Central Train Station, which has previously been identified as a possible transit orientated development site by the Council. Strategic Planning Update – Gawler Central Station Concordia Land Management (CLM) and Leyton Funds Management (LFM) have been in ongoing discussions with Council since 2013 regarding the possible extension of the electrification project through to Concordia, and the potential redevelopment of the Gawler Central train station into transit oriented development. Such a policy and development outcome has been identified in Council Community Plan 2017-2027, Town Centre Strategic Framework Report and subsequent Town Centre Design Framework, which have been endorsed by Council. A DPA report has only just recently been endorsed by Council to be undertaken. Concordia was identified as a new growth area by the Housing and Employment Land Supply Program in 2010 and has been acknowledged by the State Government in the 30 Year Plan for Greater Adelaide (2017 Update). Although this is in the Barossa Council area, the future development of Concordia will impact directly upon Gawler as the closest district centre. To this end, the Town of Gawler has a vested interest in the progress of Concordia and the future development of the town, as recognised in the Gawler Strategic Directions Report.
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In March 2016, a report was presented to Council following receipt of a letter from CLM on behalf of Sierra Leyton (now Leyton Funds Management) seeking in principle support for their Unsolicited Bid to the Office of the Coordinator General. This Bid was associated with a submission being made to Infrastructure Australia for the electrification of the train line to Gawler Central Station and a possible future extension to Concordia. As a result the following motion was moved: Moved by Deputy Mayor David Hughes Seconded by Cr M Nicolson Motion No: 2016:03:72
That Council:- 1. Notes the Infrastructure Australian Submission – Electrification of the Adelaide to Gawler Train Line and Future Extension to Concordia Report. 2. Authorises the Mayor and CEO to write to Sierra Leyton to provide in principle support for the preparation of a submission to Infrastructure Australia for the potential electrification of the train line to Gawler Central Station, including provision of a future extension of this service to Concordia. 3. Participates in the preparation of an Urban Planning Framework pertaining to the Gawler Central and Concordia development sites to assist in formulating a business case to Infrastructure Australia needed to realise the submission for Federal Government funding of the electrification of the Gawler rail way line. 4. Clearly express its position that the formulation of the above Urban Planning Framework should not be seen as a mechanism to bring forward the potential future rezoning of the Concordia land for residential development relative to the existing provision of already vacant residential land in Gawler.
The need for Council to initiate a Development Plan Amendment (DPA) involving the Gawler Central Train Station was first identified in the Gawler Town Centre Strategic Framework Report, which was commissioned and later adopted by the Council in 2014. This report adopted the following vision and set of guiding principles for the Town Centre: Vision The Gawler Town Centre is a place where people and businesses want to be. Its identity is based on its authentic heritage, streetscape appeal, and great accessibility to parks, events, arts, shopping, services and entertainment. It’s a vibrant, integrated, sustainable, safe, mixed use 18 hour precinct that proudly fulfils the needs of its regional community. Principles 1. Governance and Management. A proactive, inclusive, collaborative and supportive local government and business development group that actively manages and markets the commercial and community benefits of the centre within a business plan / performance framework.
2. Identity. Gawler Town Centre’s identity is based on its authentic heritage and great accessibility to parks, events, arts, shopping, services and entertainment, within a context of new contemporary places, promoted by quality streetscapes, signage and marketing.
3. Destination. An attractive destination for both users of community facilities and businesses.
4. Land Use. Promotion of integrated mixed uses, including retail, offices, community and health facilities, governance, education, residential (including serviced apartments), entertainment, dining, markets, and recreational uses.
5. Murray Street. Development that reinforces the main street role and function including activation of the streetscape, while providing opportunities to increase mixed use development on and around existing commercial uses.
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6. Heritage. Celebrate cultural and built heritage to promote Gawler as a unique and vibrant destination by while promoting respectful design solutions for new buildings and for the reuse use of heritage places.
7. Retail. The creation of an appropriately diverse range of highly commercial retail facilities to promote a collaborative and connected retail centre that caters for both the local and regional catchments.
8. Public Places and Built Form. Quality infill developments of 3 to 4 storeys that are designed to be respectful of character and heritage buildings and places. Public places (including parks) and streets that are child and aged friendly to facilitate vibrant, casual community meeting places that provide opportunities for dining, events, public arts and markets.
9. Access and Transport. Gawler Town Centre is easily accessible and served by efficient and coordinated public transport, car, bike and pedestrians. This will be undertaken by encouraging the provision of public transport infrastructure (upgrade train station and regional road bypass), discourage heavy vehicles from using Murray Street and promote the more efficient and integrated use of on and off site car parking.
10. Reserves. Redefine Gawler Town Centre’s Pioneer Park, Apex Park and Goose Island as active destinations for family friendly environments.
11. Sustainable. Foster environmental sustainability in all aspects of urban transport, environmental planning and practice.
12. Design and Management for Safety. Public places that promote a high level of community surveillance and are designed and managed so that all people (including children and the aged) feel safe.
In order to achieve this vision, the following recommendations were also presented, specifically for the Gawler Train Station Precinct:
Recommendations: 2.2 While encouraging commercial and residential developments within and outside of the Town Centre area in appropriately considered locations, ensure the associated retail developments are constructed at a level / scale that does not erode the role and function of the Town Centre (including significant public sector investment such as the train station and bus facilities, TAFE etc) 1.4 Advocate and plan for the upgrade of rail infrastructure and improve the standard of services on the Gawler Line (including the electrification of the Gawler Line) 1. 3.4 Encourage the redevelopment of the Gawler Central Train Station and associated commercial centre to facilitate better integration and activation of Cowan Street, Murray Street and Pioneer Park. 5.3 Actively promote / publicise appropriate infill development opportunities near heritage places, including, but not limited to (refer to preliminary schemes in Appendices Report): Railway Station / Coles Precinct (north west of Cowan and Murray Streets) 2. 6.2 Advocate and plan for the upgrade of the Gawler Central Train Station and Environs. Consequently, Council commissioned and subsequently adopted the Gawler Town Centre Design Framework (the Framework) in October 2016. The objective of this study was as follows: “Gawler Town Centre Design Framework was to build upon previous strategic level investigations and after a comprehensive community engagement process, document new urban design thinking, structure plans, design guidelines and associated implementation actions for various precincts across the town centre.
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The Gawler Town Centre Design Framework is intended to be neither prescriptive nor absolute. Instead, it should be used as a visionary ‘big picture’ guide to demonstrate the potential of Gawler in future and to ensure that all future development is consistent with existing context as well as the community and council vision for the future direction of the town centre. The design framework can be used to guide Council’s public infrastructure investment decisions; guide updates to Council planning policies and encourage further economic development opportunities and investment”. The Framework splits the Gawler Town Centre into 3 key precincts and provides a vision, objectives, plans and actions for each precinct. Along with numerous opportunities, the document suggested a series of amendments to planning policy to enable such a vision to be realised, particularly in relation to increased building heights and mixed use / residential developments. South Australia is currently undergoing planning reform, but until such time as the full implementation of the Planning Development and Infrastructure Act 2016, the process remains under the controls of the Development Act 1993 and the Department of Planning Transport and Infrastructure has indicated Development Plan Amendments to promote development of significant economic benefit to the state will be entertained.
At the 24 April 2018 meeting, Council resolved to proceed with a Statement of Intent (SOI) for the Gawler Central Transit Oriented and Mixed Use Development Plan Amendment (DPA). The resolution was as follows: Moved: Cr D Hughes Seconded: Cr A Shackley Resolution No: 2018:04:130
That the Infrastructure and Environmental Services Committee:- 1. Gives in-principle support for a Transit Orientated and Mixed Use Development Plan Amendment to be prepared, involving land adjacent to the Gawler Central Train Station, which seeks to: a. Capitalise on the proposed electrification of the Adelaide to Gawler Train Line. b. Improve pedestrian connectivity/linkages from the Gawler Central Train Station back into the Town Centre. c. Create a land use policy framework conducive to attracting investment from all levels of government and the private sector d. Develop a contemporary approach to Transit Orientated and Mixed-Use residential and commercial) development through land uses, building forms, heritage management, building heights, increased densities and the integration of possible transport modes 2. Notes the relevant, previous Council discussion and decision related the area as part of the Town Centre Design Framework. 3. Seek Council staff to prepare a draft Statement of Intent to be presented back to Infrastructure and Environmental Services Committee for consideration at a future meeting. 4. Notes that allocation of $50,000 has been made in the Draft 2018/19 Budget to undertake the investigations associated with this matter, $25,000 of which has been offered by Concordia Land Management.
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COMMENTS/DISCUSSION
As detailed earlier in this report the South Australian Government has recently approved an extension to the Stage 1 contract for the construction of Stage 2 of the Gawler Rail Electrification Project that will see the project delivered by late 2020. Stage 2 will see the project extending from Salisbury to Gawler and terminate at Gawler Central Station. Recently a letter from DPTI advising the Town of Gawler of this project and its scope is provided in Attachment 1. A copy of an earlier information letter received by the Council in March 2018 advising of the commencement of Stage 1 of the project is provided as Attachment 2 for reference also. The Gawler Rail Electrification Project has a total project budget of approximately $615 million (Stages 1 and 2 combined) and is expected to deliver a faster, cleaner and more reliable public transport service for commuters encouraging the further use of metro Adelaide services over private transport modes of travel to the northern suburbs. The upgrade and electrification of the Gawler line is anticipated to increase commuter services to meet current and future demand along the rail corridor. There are 14 rail networks within Transit Oriented Developments (TODs) and numerous activity centres interconnected with metropolitan Adelaide that concentrate on high density areas such as Mawson Lakes and the Modbury interchange where there are further plans to increase population densities within walking distance of the TODs. The TOD’s are located to maximise the use of efficient and reliable public transport services for local communities. The unique nature of Gawler and its significant historic importance will needs given careful consideration during the formulation of the DPA. Further benefits of an electrified Gawler line include: Clean and green high performance trains delivering an improved customer experience; Better reliability and safety; and Encourage people to take public transport and leave their cars at home. Council staff initially met with DPTI on 17 April 2018 to discuss the status of the Gawler Rail Electrification Project and seek an update on works underway as part of Stage 1. At the time Federal Government funding was not confirmed for Stage 2, however Stage 1 works were proceeding and planning works for Stage 2 were expected to commence in the near future. In recent months the Federal Government announced a $220 million commitment for the delivery of Stage 2 of the project. On 9 August 2018 DPTI representatives presented Council staff with a program outline and a scope of works for Stage 2. One of the many considerations for the Town of Gawler is a proposed closure of the King Street Bridge with options and recommendations to accommodate rail electrification infrastructure. The current scope of works for Stage 2 includes: Gawler Rail Electrification Project is a continuation from Salisbury and will have the same overall scope of work once completed Closure and removal of King Street bridge for future proofing rail line and clearance of electrification lines Replacement 3m wide shared use footbridge to King Street over the rail line Electrification of the Gawler rail line to all Stations from Salisbury to Gawler Central Station Existing pedestrian level crossing safety enhancements Acquisition of 15 additional three-car electric trains (introduced in stages following completion of the electrification works) Replacement of the signalisation system (including Automatic Train Protection provision) Fencing of the rail corridor for improved safety
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Service relocations, vegetation trimming / removals within the rail corridor Future proofing, in terms of the rail corridor width provision, the Adelaide to Gawler Electrification line for future duplication and the Gawler Greenway path Traffic infrastructure alterations to Council’s local road network as a result of the proposed closure to manage the proposed removal of the King Street Bridge to facilitate rail electrification infrastructure Items not currently in the scope of works for Stage 2: Lowering of Gawler line and Gawler Central Station Duplication of the Gawler line to Gawler Central Station Station upgrades and ancillary facilities (e.g. carparking, pedestrian connectivity to existing footpaths) Additional pedestrian rail crossing mazes Gawler Greenway (bike path) Council staff have been advised that any new or additional works outside of the project scope will be dependent on future funding being made available At present DPTI are undertaking the following activities associated with the project: SAPN Service relocation works in Stage 1 Geotechnical and survey works inside and outside the rail corridor Vegetation assessments Fencing assessments Cultural heritage assessments Detailed design To ensure the project delivers maximum benefit for the community and wider region more broadly, Council may wish to consider advocating for the inclusion of station upgrades and ancillary facilities. These station upgrades could include installation of DDA compliant platforms, signage upgrades, safer public access to and from carparks, car parking upgrades and connection of these facilities to the existing road and footpath network. In addition, other ancillary facilities could include the installation of CCTV cameras at each station by DPTI to promote a safer environment for commuters and public lighting improvements. Opportunities also exist for enabling Wi-Fi along the rail line once it is electrified, noting Gawler Central Station already has free Wi-Fi coverage from Murray Street. Given the above station upgrades and ancillary facilities are not currently in the scope of works for the project, Council could advocate or lobby for appropriate integrated outcomes to be achieved for the community. King Street Bridge As part of the Gawler Rail Electrification Project, DPTI has assessed the impact of a proposed bridge closure to the King Street Bridge. Engineering consultant, Tonkin Consulting, were engaged by DPTI to prepare a Traffic Impact Statement (TIS) to assess the impact of a potential removal of the King Street Bridge on the local road network for pedestrian and vehicle movement. A copy of the TIS is contained in Attachment 3. King Street provides access to 34 properties and is a one-way street for southbound vehicles toward the Gawler Central Shopping Centre. At present the one-way nature of King Street assists in reducing the potential for rat-running of vehicles heading north from the Gawler Central Shopping Centre. Traffic generated from future growth areas such as Roseworthy, Concordia, Gawler East, and Evanston Park which are in the 30-Year Plan for Greater Adelaide are not considered in the study area of the TIS due to the uncertainty of details of these land developments.
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The TIS considered removal of the King Street Bridge and the impact on the existing road network whilst maintaining pedestrian movement along King Street. An analysis of the future performance of the road network was undertaken for AM and PM peak hours. The TIS suggested that the removal of King Street Bridge will have minimal impact on the average delay times and queuing lengths in the surrounding local road network. The King Street Bridge recommendations from the DPTI Traffic Impact Statement include: - Demolish existing structure and replace with 3 metre wide pedestrian bridge to accommodate Traction Overhead Equipment and to allow for future duplication of the track - Design and construction of embankments and approach roads (including drainage, signage and lighting if appropriate) to match into the local road network - Impact on Victoria Terrace and Howard Street mitigated by implementation of Local Area Traffic Management - Emergency Services considerations for no stopping restrictions installed on one side of Queen Street - Right turn at intersection of Murray Street and Cowan Road be permanently controlled and filter right turn be removed to improve safety at this intersection (reduce crashes) - Direction of travel at King Street be reversed to provide safer alternative for traffic heading north from the Gawler Central Railway Station and for local residents, utilising the intersection of Victoria Terrace and Main North Road (crash history and poor sight distance). - Reduction of unwanted through traffic in the local residential network – improve amenity and road safety for local residents. An independent consultant has been engaged by Council staff to review the TIS prepared by DPTI and proposed recommendations. The review is expected to be completed in the near future and will further investigate the TIS relative to any potential impacts to the local road network, emergency services and community that require further consideration including infrastructure interventions that may be required to mitigate any potential impacts. A community engagement strategy for the project is expected to be provided by DPTI to Council staff in the near future and may be informed by the outcomes of the TIS. The King Street Bridge is not listed in the Gawler (CT) Development Plan as a State or Local Heritage Place, nor is it listed as a Contributory Item. However, it is located in a Historic Conservation Zone and makes a contribution to the heritage fabric of the area. 30 Year Plan for Great Adelaide The 30 Year Plan for Greater Adelaide sets out policies and targets aimed at managing the growth and development of Greater Adelaide. Policies which strive to ensure that both infill and greenfield developments are connected to, and make use of existing infrastructure makes the Town of Gawler strategically significant due to its rail connection. Various infill and growth areas have been earmarked around the Town and are expected to expand to include surrounding greenfield fringe developments which will all make use of existing infrastructure in the Town of Gawler. The 30-Year Plan for Greater Adelaide identifies Concordia as a future growth area, however this has not been included in the Gawler Rail Electrification Project with the extent of works terminating at Gawler Central Station. Given the significance of the Project relative to the 30-Year Plan for Greater Adelaide as a major public transport corridor for the northern region, Council staff believe it is important to challenge the State Government to consider the various implications for the Town of Gawler relative to future growth areas and advocate for improved project outcomes in this regard. The project should be designed and configured having regard to the future growth outcomes in the immediate area including Concordia. In essence the existing Gawler Rail Electrification Project needs to take into consideration future development in Concordia, by make provision in its design to facilitate a future extension through to this new growth area.
Item 9.1 Page 15 of 78 Ordinary Council Meeting Agenda 28 August 2018
In addition, the Integrated Transport and Land Use Plan seeks to facilitate a better- connected South Australia. Various actions set out in the plan are significant to the Town of Gawler. These include road improvements and developments in growth areas such as the Gawler East Link Road. Active transport incentives include electrification and possible extension for the Gawler Railway as well as improving walking and cycling facilities in key locations and completing the Gawler to City Greenway. Council staff in meeting with DPTI officers, have sought further clarification from DPTI as to the reasoning behind the current scope of work such as not duplicating and lowering the rail line. It is anticipated that this will be detailed in their presentation to this Council Agenda item. Walking and Cycling Plan 2018-2028, Draft Traffic and Transport Management Plan, Child and Youth Friendly Greater Gawler and Town of Gawler Ageing Strategy Plan 2009-2014 The Walking and Cycling Plan 2018-2028 provides an overview of the existing walking and cycling network in the Town of Gawler and identified gaps and opportunities for improvement to the network to achieve multiple community outcomes. The Plan also providing the strategic interconnected linkages between the Town Centre Precinct, new development areas and the wider region. An action plan of prioritised works is included to assist investment decisions for future implementation, which includes: 3. “Action 10 – Gawler Greenway Commitment and Advocacy o Regularly liaise with DPTI regarding the construction of Gawler Greenway, as part of Rail Electrification works. Note that parts of the Greenway will be constructed by Council as part of other shorter connections.” The rail line and river corridors provide the backbone of the walking and cycling network. They are both recreational and direct routes that provide access around and through the township. Some of the walking and cycling issues identified in development of the plan included lack of connectivity across the rail corridors and the poor quality walking links around railway stations. The Town of Gawler draft Traffic and Transport Management Plan outlines the future traffic volumes expected on the arterial and local road networks as growth areas develop over time. It is noted in this strategic document that pedestrians and cyclists should be a high priority when planning for transport. With reference to the Child and Youth Friendly Greater Gawler and Town of Gawler Ageing Strategy Plan 2009-2014, access to independent mobility opportunities is outlined in both strategies as an important factor in achieving various goals for these population groups. Council staff are mindful of the transformational nature of the Gawler Rail Electrification Project on multiple fronts including but not limited to land use planning, infrastructure, community, tourism and economic development opportunities for local business. The consequences of the project will be far reaching and these will need to be planned in a coordinated manner, relative to existing and future strategic plans, such that commuters and the local community maximise the positive consequences of the investment by the State Government. Gawler Greenway Project The Gawler Greenway Project is a long-term vision by the State Government for a cycling route and improved access to public transport extending from the Adelaide CBD to Gawler. The alignment typically follows the Gawler rail line and is identified in the Town of Gawler Walking and Cycling Plan 2018-2028 as a significant future regional walking and cycling connection. The route is substantially completed between Regency Road and the Adelaide Parklands (to North Adelaide Station) and connects to the Adelaide Railway Station via bike lanes on War Memorial Drive. When completed, the Greenway will link into several key cycling routes including the Dry Creek Trail, Little Para River Trail, Jack Bobridge Track and the Stuart O’Grady Bikeway. Works to complete the remaining sections of the Greenway Project are not currently planned by DPTI in the scope of the Gawler Rail Electrification Project, however allowance will be made for the future installation in the rail corridor. Council staff will discuss further funding opportunities with DPTI with the intent to achieve integrated transport outcomes for access to the upgraded public transport network.
Item 9.1 Page 16 of 78 Ordinary Council Meeting Agenda 28 August 2018
Transit Orientated Development and Mixed Use Development Plan Amendment in the Town Centre Precinct As an important and beneficial tool for Council to not only maintain the Town Centre as the principal economic hub within the township, but to increase its vibrancy and strengthen its importance as a District Activity Centre, a DPA has been recommended in Council’s strategic documents and previous studies. A budget provision has been made in the 2018/19 Budget to proceed with the DPA and staff have prepared a tender document which is expected to be released in the next few weeks to attract a suitable consultant to facilitate this process. A report was presented to the Council’s Infrastructure & Environmental Services Committee at its meeting held on 14 August 2018. At that meeting the IES Committee resolved as follows: RESOLUTION IES:2018:08:40 Moved: Mayor K Redman Seconded: Cr D Hughes
That the Infrastructure & Environmental Services Committee:
1. Notes the Officer’s update report pertaining to the Transit Oriented Gawler Town Centre Development Plan Amendment. 2. Endorse the draft Transit Oriented Gawler Town Centre Development Plan Amendment tender documentation as amended (connectivity issues as it related to grade separation of Murray Street rail crossing and King Street Bridget to be taken into consideration). 3. Authorise the CEO to release the tender documentation via a select tender process and appoint a suitable qualified town planning consultancy firm to assist in the preparation of the Development Plan Amendment.
The announcement of the Gawler Rail Electrification Project with a scheduled completion date of late 2020 has reinforced the timely progression of the DPA in conjunction with this important infrastructure upgrade. The upgrade would facilitate transport services for the Gawler Township and cement its importance as a major District Centre in the State. This further underpins the role Gawler has and continues to play as a “Regional Centre” servicing a broader regional population of 110,000 people Although the funding parameters for the electrification of the Gawler line are already defined, it is feasible that the successful progression of this DPA could influence future budget bids by DPTI. It would certainly be taken into account with regards to possible lowering of the line, relocation of the terminus and duplication of the tracks, none of which are included in the current scope of works. Staff will continue to liaise with the DPTI Capital Initiatives team regarding the progress of the DPA so that opportunities for complementary advancement can be explored.
COMMUNICATION (INTERNAL TO COUNCIL) Chief Executive Officer Manager Infrastructure and Engineering Services Manager Development, Environment & Regulatory Services Manager Finance and Corporate Services Team Leader Asset Planning Team Leader Development Services Senior Development & Strategic Policy Officer Traffic Engineer
CONSULTATION (EXTERNAL TO COUNCIL) DPTI has undertaken consultation with SAPOL, the Metropolitan Fire Service and the South Australian Ambulance Service in development of the Traffic Impact Statement for the King Street Bridge.
Item 9.1 Page 17 of 78 Ordinary Council Meeting Agenda 28 August 2018
It is expected DPTI will provide Council with a Community Engagement Strategy or similar for the project in the future. This would need to consider alterations to fencing in the rail corridor, changes to the local roads, vegetation clearance, potential land acquisition (if required), community consultation opportunities and public notifications which will be provided amongst other aspects.
POLICY IMPLICATIONS Town Centre Car Parking Strategy Policy Town Centre Footpath Designs Policy Tree Management Policy Street Trees Removal Policy Footpath and Cycleways Policy Landscaping Verge Areas Footways by Residents Proponent Funded Development Plan Amendments
STATUTORY REQUIREMENTS Road Traffic Act 1961 Roads Opening and Closing Act 1991 Rail Safety National Law (South Australia) Act 2012 Local Government Act 1999 Development Act 1993 Development Regulations 2008 Planning, Development and Infrastructure Act 2016 Heavy Vehicle National Law (South Australia) Act 2013
FINANCIAL/BUDGET IMPLICATIONS The Gawler Rail Electrification Project is funded by the Federal and State Governments. Impacts to Council infrastructure and the community will be further assessed as part of progression of Stage 2 of the project. Traffic interventions or other infrastructure interventions on land under the care and control of the Town of Gawler may be required to facilitate the installation of electrification infrastructure.
Given the transformational nature of the project, there may be other (secondary) financial implications to the Town of Gawler once the scope of works has been further refined (if possible) in future discussions between Council staff and DPTI. These costs, for example, may relate to Wi-Fi connectivity, CCTV installations, economic development initiatives, tourism initiatives, physical path connectivity improvements and community initiatives that are planned to maximise commuter and community outcomes with delivery of the project. Should Council resolve, staff will seek to advocate for these works to be included in the scope of works for the project where appropriate, with other Council works subject to future annual budget approvals.
There are no immediate budget impacts to Council for consideration in the approved 2018/19 Annual Budget. The independent review of the DPTI Traffic Impact Statement is being undertaken through existing budget allocations for Engineering Investigations in the recurrent budget. Following the outcome of Council’s independent review of the DPTI Traffic Impact Statement that further consideration of the King Street bridge removal will occur by the Council. This will also include considerations associated with traffic calming devices, signage, pedestrian footpath links and DDA compliant pram ramps amongst other matters. Any such costs for local infrastructure integration works should be covered by the State/Federal project budget and Council will seek to advocate for these works to be included in the scope of works.
Any works required that are not funded by the project budget will be considered by Council in the future subject to further investigation. An allocation of $50,000 is approved in the 2018/19 Budget for the Transit Oriented Gawler Town Centre Development Plan Amendment
Item 9.1 Page 18 of 78 Ordinary Council Meeting Agenda 28 August 2018
Council staff will continue to liaise with DPTI to attempt to mitigate any potential impacts to the local community from this project.
COMMUNITY PLAN Objective 1.2: Build a local community that is proud of Gawler Objective 2.1: Physical and social infrastructure to service our growing population and economy Objective 2.4: Manage growth through the real connection of people and places Objective 2.5: Local economic activity to create local job opportunities and generate increased local wealth Objective 3.4: Gawler to be an inclusive and welcoming community Objective 5.3: Deliver ongoing effective and efficient services, including support for regional collaboration Objective 5.4: Create a safe community environment
Item 9.1 Page 19 of 78 Ordinary Council Meeting Agenda 28 August 2018
9.2 GAWLER CIVIC CENTRE PROGRESS REPORT - AUGUST 2018 Record Number: CC14/1579;IC18/208 Author(s): Dwaine Bickerdike, Project Manager - Civic Centre Previous Motions: Nil Attachments: Nil
PRESENTATION There are no presentations scheduled for this item.
OFFICER’S RECOMMENDATION
That Council notes the Gawler Civic Centre Progress Report – August 2018.
SUMMARY A progress report relative to the redevelopment of the Civic Centre.
BACKGROUND Council has previously resolved that regular monthly reports be presented to Council, providing an update on the Civic Centre redevelopment.
COMMENTS/DISCUSSION CONSTRUCTION REPORT Executive Summary Badge Constructions are progressing well with the project with good progress in the last period. This is evidenced by the improved cashflow reflecting greater progress completed. The site work force is hovering around 60 workers per day. Badge have increase their own personnel with an additional foreman and site coordinator to assist with pushing the project to completion. The critical path continues to run through the Institute Building with works progressing well. All new floor propping to the Institute has been removed. 1st fix mechanical service installation is ongoing with the primary duct runs installed within the Library, plant placed in the plant room [above level 1], ceilings installed in the James Martin room and rendering ongoing in the lower ground level. The second stage of roof replacement has also commenced and is 85% complete. In the new building area the external glazing has been installed to the business innovation hub. Internal aluminium framed glazing above the floor void has also been installed, ceilings placed and preparation for painting has occurred. The propping to the level 1 void has been removed exposing the void between level 1 and the ground floor. The amenities are also well advanced with tiling complete ready for the installation of sanitary ware and toilet partitions. The works in the Town Hall continue to focus on finishing trades. Walls and ceilings are being painted, doors and windows are progressively being repaired and re-instated. The focus will continue on works to the external elevation, crack repairs and replacement of the vases and parapets. The external northern light well excavation is well advanced. Badge will be removing their site offices and relocating into the new building to allow the external works to be progressed.
Item 9.2 Page 20 of 78 Ordinary Council Meeting Agenda 28 August 2018
Program Overview The critical path of the project is still through the Institute Building refurbishment and will continue so until the end of the project. We have had one day extension of time approved since the last report taking the contractual Practical Completion date to the 19 January 2019. Whilst this reflects the Practical Completion date time needs to be added for defect rectification, decanting and relocation, before operations can operate from the building. Council administration have formally rejected an extension of time claim for 13 days for the removal of contaminated soil to the Mezzanine area. Project Progress • Institute Building – L1 – plant area constructed and plant placed; • Institute Building – James Martin Room - Ceilings installed and render complete • Institute Building – GF – Library – walls being repaired, services being installed; • Institute Building – GF – Youth Space – walls erected, services being installed; • Institute Building – LG – Walls being rendered • Institute Building – LG – Ceilings installed in the Cultural Heritage Centre; • Institute Building – Roof cladding and downpipes being installed – 85% complete; • Town Hall – Remedial works to the Murray Street façade crest and parapet ongoing; • Town Hall – Ceiling and wall painting; • New Building – Ceilings installed, internal glazing placed and void propping removed; • New Building – Ceiling painting commenced; • New Building – Tiling complete to amenities; • New Building – Balustrading installed to void areas; • New Building – New door frames being installed; Works in the Next Period • Institute Building – Ceiling installation • Institute Building – 1st fix services to lower ground + ground floor ongoing; • Institute Building – External northern light-well excavation and retaining wall ongoing; • Town Hall – Progress sheeting ceilings and progress painting and finishing trades; • Town Hall – Complete roof works; • Town Hall – External façade works ongoing • New Building – Painting and second fix services • New Building – Paint external cladding; • New Building – Fitout amenities; Financial The project costs and contingency are being closely managed. Whilst the forecasting has been stabilised we continue to have cost risks emerging with latent condition claims and documentation discrepancies. This is evident in the contingency trend graph where the ‘spike’ [yellow trending line in the contingency graph] reflects the increase in estimated claims not yet submitted or assessed. The project team has identified, ‘disputed’ and rejected a number of claims both submitted and estimated. These are contentious items and the quantum of these claims is significant. The project team will be working through these under the contract. The following is a summary of the current forecast cost position.
Item 9.2 Page 21 of 78 Ordinary Council Meeting Agenda 28 August 2018
14-August-2018 Current Forecast Final Cost Excl GST]
Trade Works 11,640,000
Approved Variations 468,803
Submitted Variations 163,294
Total 12,272,097 (The specific financial figures associated with project including variation adjustments and contingency are ‘in confidence’ and cannot be disclosed. There are commercial sensitivities prohibiting disclosure of this information. The process of maintaining the confidentiality of these matters is a common approach in Local Government. It also provides the best platform to manage Council’s financial responsibility to the community). Progress Claims The sixteenth progress claim has been received and approved for payment. The value of works claimed and completed to 27 July 2018 was $745,949.24 [excl. GST]. This was assessed and certified at $702,806.18 [ex GST]. The total claims to date are $8,412,899.05 [excl. GST]. We have produced and will be making a 75% Federal Funding milestone payment claim in August 2018 as forecast. Contingency
Item 9.2 Page 22 of 78 Ordinary Council Meeting Agenda 28 August 2018
The contingency trend chart identifies that the estimated variations [risks] for the project have spiked in this period. This trend also includes contentious or disputed claims that have been rejected and will need to be managed in accordance with the contract. Whilst the contingency is trending in the greenzone there are risks which is putting the contingency under pressure. Maintaining the trending line within the ‘Green Zone’ will ensure there is adequate contingency to complete the project. Cashflow The below graphs provide a summary of the cash flow position of the project works against that forecasted. As summarised, the value of work completed is greater than that forecasted for this period indicating increased productivity. Whilst this is positive it needs to continue for the next three months to account for the previous months where productivity has been less than that forecasted.
Item 9.2 Page 23 of 78 Ordinary Council Meeting Agenda 28 August 2018
Project Risks + Opportunities The project team is continuing to address the latent conditions within both the Institute and Town Hall buildings. The issues that present an ongoing financial and program risk to the project include: Latent Conditions – In this period we have incurred claims for the following: o Internal wall rendering thickness – claim due to the condition of the walls; o Increased extent of internal wall rendering; o The condition of internal walls for painting; o External retaining walls; o Façade cracking and remedial works; o Concrete spalling; Program delays – A claim of 13 days has been rejected. Badge may choose to challenge the claim resulting in a program and financial risk; Disputed [Contentious] claims – Numerous variation claims have been disputed and rejected by the project team. This is a potential financial risk for the project; Documentation risks: there are a number of claims emanating from the documentation. The above risk items are being managed however represent a time, and / or financial risk to the project. Vase and parapet re-instatement – The remedial works to the vases is progressing well. There are a number of phases required to repair the vases to their former glory. They have been removed and we have commenced repairs allowing a cast to be made prior to the vases being replicated. Glass Reinforced Concrete [GRC] will be used to form them in their original shape with additional internal structural steel to support and connect the vases back onto the building. The vases were significantly deteriorated and damaged due to water ingress undermining their structural integrity. Whilst minor elements such as the handles have failed and fallen to the street, the repair works have identified that there was very little structural restraint, very little holding them together or fixing them to the façade. Unfortunately they were a very high risk to public safety a risk that has now been eliminated with their restoration.
Item 9.2 Page 24 of 78 Ordinary Council Meeting Agenda 28 August 2018
PHOTOGRAPHIC RECORD OF PROGRESS
Image 1 – Roof removal and replacement institute Building
Item 9.2 Page 25 of 78 Ordinary Council Meeting Agenda 28 August 2018
Image 2 – Institute roof sheeting replaced 85% complete
Image 3 – Northern light well excavation
Item 9.2 Page 26 of 78 Ordinary Council Meeting Agenda 28 August 2018
Image 4 – Business innovation Hub
Image 5 – Business innovation hub office
Image 6 – Business innovation hub – open plan + Kitchen
Image 7 – Void level 1 looking to Ground Floor
Item 9.2 Page 27 of 78 Ordinary Council Meeting Agenda 28 August 2018
Image 8 – Street easterly aspect level 1
Image 9 – Level 1 street looking west
Image 10 – Amenities tiled and sanitary ware commenced
Item 9.2 Page 28 of 78 Ordinary Council Meeting Agenda 28 August 2018
Image 11 – level 1 swing space – plant above
Image 12 – Chamber mechanical ductwork – view from plant platform
Image 13 – new opening to the level 1 Hall
Item 9.2 Page 29 of 78 Ordinary Council Meeting Agenda 28 August 2018
Image 14 – James Martin Room – Southerly aspect
Image 15 – Balustrading to balcony reinstated
Image 16 – Town Hall crest – chemical injection points and patching
Item 9.2 Page 30 of 78 Ordinary Council Meeting Agenda 28 August 2018
Image 17 – Institute Murray Street elevation – painting complete and scaffold being removed
Image 18 – Library – framing for fire rating to beams
Image 19 – Library entrance
Item 9.2 Page 31 of 78 Ordinary Council Meeting Agenda 28 August 2018
Image 20 – Lower Ground Staff work area
Image 21 – Cultural Heritage Centre
Image 22 – Gawler Club – Window replaced
Item 9.2 Page 32 of 78 Ordinary Council Meeting Agenda 28 August 2018
Image 23 – High street glazing and cladding
Image 24 – High Street Glazing and sunshades
Item 9.2 Page 33 of 78 Ordinary Council Meeting Agenda 28 August 2018
Communications Strategy Council staff continue to provide weekly updates to Council’s website and Facebook channels regarding progress of the construction and stories of interest. Functional area specific marketing plans are currently in development with a view to them being presented for Council’s consideration, along with Business Plans for Council operated Business Units within the Civic Centre, at the September 2018 Council Meeting. Future Operations 1. Audio Visual Solution The tender for the design, supply and installation of audio visual equipment has been awarded to Programmed Electrical Technologies. The solutions being offered by Programmed Electrical are state of the art, functional and future proofing for the Civic Centre. The entire system on level one of the Institute is an integrated audio visual over internet protocol that will enable any area to be direct connected to another area within this level. This provides the opportunity to replicate audio and visual displays occurring in one space to all spaces within this hall, and in any configuration of spaces. The Council Chambers solution will include a conference microphone system that provides each Councillor with a dedicated microphone as well as indicator controls on these microphones for people speaking, waiting to speak and time left for speaking. This will greatly assist the Mayor and other Meeting Chairs to manage meeting protocols. The visual solution within the Council Chambers will be a ceiling mounted projector that will be displayed on the Eastern wall of the Institute Building. The projection will hit a motorised, drop down projection screen for increased clarity. The screen size will be at least 140” which surpasses any visual display that this Council has previously had for Council Meetings. A range of other visual displays will be provided in various rooms within the Centre. These include the 80” NEC screens that were previously in the Council Chambers at the Town Hall. Repurposing these screens in meeting rooms, the Youth Space and on a mobile display trolley ensures that the financial investment in these assets is not wasted. The associated video conferencing infrastructure (such as cameras) is also able to be repurposed within the Civic Centre. In addition, new technologies enable any device to connect to display screens within the Centre wirelessly using a Barco Click Share. This makes the audio visual solution within the Centre truly “plug and play” and does not require users to download software to their device. The Heritage Research Centre and the Social Enterprise Café will both have wirelessly connected, high-resolution data projection systems. These systems promote opportunities for professional presentation, research, digital art and other multimedia. The Institute Hall has the largest data projector and motorised screen (180”) with full professional audio solution incorporating a stereo line array with subwoofers. This solution provides for the multifunctional uses envisaged for the Hall including seminars, expos, presentations, movies and live performance. 2. Operational Working Group The Operational Working Group continues to meet monthly to work through logistics within the Civic Centre’s operations and opportunities for collaborative programming. The August meeting of this Group focused on developing a moving in schedule that can be overlayed on Badge Construction’s Practical Completion. This schedule outlines the anticipated time it will take each functional area to successfully move into the building and the logistics behind this move. It will be used to inform decisions regarding soft opening and the official opening dates for the Centre. A further update will be provided to Council regarding this schedule at a future Meeting.
Item 9.2 Page 34 of 78 Ordinary Council Meeting Agenda 28 August 2018
3. Heritage Centre Council’s Cultural Heritage Centre Coordinator and Heritage Centre Volunteer continue to digitise the Gawler Heritage Collection stored at the Keswick Secure Storage facility. To date approximately 2,500 photos have been taken in this process and are being transferred to Council’s digital database for the Collection. 3. Opening Working Group The Working Group met on Monday 2 July 2018 and continued discussing the proposed 9-day event calendar that will celebrate the Centre’s opening. The communications and engagement strategy that was adopted at Council’s 24 July 2018 Meeting is being implemented with the general call for expressions of interest to be included within the Opening program to be released to the public in September.
COMMUNICATION (INTERNAL TO COUNCIL) Executive Management Team Mayor Redman Civic Centre Operational Working Group
CONSULTATION (EXTERNAL TO COUNCIL) Civic Centre Opening Working Group Red Centre Enterprises Other stakeholders as detailed in the report.
POLICY IMPLICATIONS Nil
STATUTORY REQUIREMENTS Nil
FINANCIAL/BUDGET IMPLICATIONS The cost of completing the Civic Centre redevelopment in 2018/19 has been provided for within the adopted 2018/19 Budget. Given that the actual cumulative cashflow is lagging behind the forecast cumulative cashflow for the project, as noted in this report, the estimated gross capital cost of $6.379m in 2018/19 to complete the Civic Centre redevelopment incorporates estimated unspent cumulative project budget funds as at 30 June 2018. A final reconciliation of actual cumulative capital costs incurred as at 30 June 2018 will be determined upon completion of the 2017/18 Annual Financial Statements, following which any necessary budget adjustment (i.e. represented by the difference between the current estimated and actual cumulative costs as at 30 June 2018) will be reflected within the 2018/19 1st Quarter Budget Review. The project delivery is within budget.
The 2018/19 Budget also then provides for the commencement of operational and maintenance costs of running the facility post construction completion.
The Long Term Financial Plan provides for increased finance and depreciation costs being incurred as a result of the major financial investment in the redevelopment of the heritage listed Town Hall and Gawler Institute. All such costs will subsequently be provided for within future budgets.
Federal Government funding of $5.7m has previously been secured towards the project, which is being incrementally received upon satisfactory completion of various milestones. To date, $3.372m of the $5.7m funding has been received, with the remainder to be received during the 2018/19 financial year.
Item 9.2 Page 35 of 78 Ordinary Council Meeting Agenda 28 August 2018
COMMUNITY PLAN Objective 1.5: Promote cultural heritage and the creative sector to build community spirit pride Objective 2.1: Physical and social infrastructure to service our growing population and economy Objective 2.2: Growth to be sustainable and respectful of cultural and built heritage Objective 2.4: Manage growth through the real connection of people and places Objective 2.5: Local economic activity to create local job opportunities and generate increased local wealth Objective 3.6: Encourage the development of the Arts and the creative sector Objective 3.7: Provision of library services
Item 9.2 Page 36 of 78 Ordinary Council Meeting Agenda 28 August 2018
9.3 APPOINTMENT OF COUNCIL ASSESSMENT PANEL Record Number: CC18/135;IC18/198 Author(s): Jane Strange, Senior Development and Strategic Policy Officer Previous Motions: Council, 24/04/2018, Motion No. 2018:04:125; Council, 24/07/2018, Motion No. 2018:07:271 Attachments: 1. Council Assessment Panel Expressions of Interest - Shortlisted Candidates CR18/52110 2. Caretaker (Elections) Policy CR18/50558
OFFICER’S RECOMMENDATION
That Council appoints:- 1. The following Independent Members to the Council Assessment Panel for a period of two years from 1 October 2018 to 30 September 2020: Dr Michael Llewellyn-Smith Mr Mike Canny Ms Fleur Bowden Mr Ross Bateup
2. Dr Michael Llewellyn-Smith to the position of Presiding Member of the Council Assessment Panel for a period of two years from 1 October 2018 to 30 September 2020. 3. Dr Susan Shannon to the position of Deputy Independent Member of the Council Assessment Panel for a period of two years from 1 October 2018 to 30 September 2020. 4. Cr Merilyn Nicolson as the Council Assessment Panel Council Member for the term from 28 August 2018 to 8 November 2018. 5. Cr David Hughes as the Council Assessment Panel Deputy Council Member and Cr Kevin Fischer as the second Council Assessment Panel Deputy Council Member for the term from 28 August 2018 to 8 November 2018.6.
SUMMARY This report is presented to Council in order to appoint the Independent Members of the Council Assessment Panel (CAP), as required by the provisions of the Planning, Development and Infrastructure Act 2016, following recent interviews conducted to select suitable candidates.
BACKGROUND The existing term of the CAP is due to expire on 1 October 2018. As a result, Council at its meeting on 24 April 2018 resolved the following:
Moved: Cr M Nicolson Seconded: Cr J Vallelonga Motion No. 2018:04:125
That Council: 1. Notes the State Government’s progression in implementing the Planning, Development and Infrastructure Act 2016. 2. Advertise for a new panel with qualifications likely to align with the Accredited Professionals Scheme for a period of two years ending August 2020.
Item 9.3 Page 37 of 78 Ordinary Council Meeting Agenda 28 August 2018
Subsequently, a call was made for Expressions of Interest from suitably qualified persons and staff requested that an Interview Panel be established so that interviews could be conducted at an early date, bearing in mind time constraints due to the impending Caretaker Period. At its meeting on 24 July 2018, Council resolved the following:
Moved: Cr A Shackley Seconded: Cr R Symes Motion No. 2018:07:271
That Council:- 1. Note the term of the existing Council Assessment Panel is due to expire on 1 October 2018. 2. Request staff to prepare a shortlist of candidates for the purpose conducting interviews. 3. Appoint the following people to form an Interview Panel for the purpose of conducting interviews with shortlisted candidates: 1. Manager Development, Environment and Regulatory Services (Assessment Manager) 2. Team Leader Development Services 3. Mayor Redman 4. Cr Nicolson 5. Cr Hughes 6. Cr Fischer (proxy) 4. Request staff to prepare a report back to Council at its meeting in August 2018, presenting the Interview Panel’s recommended Independent Council Assessment Panel Members, including a recommendation for the position of Presiding Member.
COMMENTS/DISCUSSION A publicly advertised call for Expressions of Interest for four independent CAP Members, including the position of Presiding Member, commenced on 20 June 2018 and concluded on 18 July 2018 (4 weeks). The call for Expressions of Interest was advertised via the following: Bunyip Newspaper Advertiser Newspaper Local Government Association website Planning Institute of South Australia website Town of Gawler website/Facebook/Linkedin Seek Engineers Australia website Australian Institute of Building Surveyors website Australia Institute of Architects website Royal Institute of Chartered Surveyors website Surveying and Spatial Sciences Institute website
Item 9.3 Page 38 of 78 Ordinary Council Meeting Agenda 28 August 2018
Of the twenty one (21) Expressions of Interest received, eight candidates were selected by staff for interview. The Expressions of Interest from the shortlisted candidates are attached (Attachment 1). Interviews were conducted on Thursday 9 August 2018 and Monday 13 August 2018 by the Interview Panel, consisting of the Manager Development, Environment and Regulatory Services (Assessment Manager), the Team Leader Development Services, Mayor Redman, Cr Fischer and Cr Hughes. Cr Nicolson was an apology due to a leave of absence. All interviewees were assessed by the Panel on a quantitative basis against the same 10 questions, with their response to each question scored by consensus at the conclusion of each interview. In addition, and at the conclusion of all interviews, a further qualitative discussion occurred between the Panel around the composition of skills and expertise deemed necessary for the CAP. The Panel also needed to consider the position of Presiding Member, which impacted on the deliberations more generally, due to the fact that some candidates only applied for the position of Presiding Member. Three of the existing CAP members submitted Expressions of Interest. All except one (Ms Bowden), applied for the position of Presiding Member. The Panel’s recommendations for the four Independent Member positions are listed below: Candidate Profession Panel Position Michael Llewellyn-Smith Urban Planner Presiding Member Mike Canny Engineer Independent Member Fleur Bowden Landscape Architect Independent Member Ross Bateup Architect/Urban Designer Independent Member
The recommended Presiding Member was formerly Chair of the Development Assessment Commission and also has excellent understanding of urban and regional planning and the legislation. It is recommended the listed candidates be appointed to the CAP for a two year term commencing 1 October 2018. In addition, it is recommended that one or more Deputy Independent Members are appointed, as some difficulties have been previously experienced in achieving a quorum since the CAP’s inception. The adopted Terms of Reference for the CAP state: 4.1.1 The Council must appoint at least one Deputy Member to the CAP for the purpose of filling in for a CAP Member who is unable to attend a CAP meeting or part of a CAP meeting. 4.1.2 Subject to clause 4.2.3, a Deputy Member must not be a Member of the Council or State Parliament. 6. Clause 4.2.3 reads: Where a Deputy Member appointed for the Council Member is also a member of the Council, that person may not act as a Deputy for any other CAP Member (whereas a Deputy Member who is not a member of the Council may act as a Deputy for any CAP Member).
A Deputy Independent Member attends any meeting where an Independent Member is not available. There is no added financial burden upon Council to make this appointment, as these members are only paid when they attend meetings. A Deputy Independent Member has the right to a vote on each matter arising for decision at a CAP meeting at which they are in attendance, the same as an Independent Member.
Item 9.3 Page 39 of 78 Ordinary Council Meeting Agenda 28 August 2018
Dr Susan Shannon has indicated her willingness and it is recommended that she be appointed as Deputy Independent Member of the Panel. Council Elections Impacts 4.1 As the CAP is a delegate of Council, it is permitted to sit during the Caretaker Period provided no application being heard falls into the category of a “designated decision”, as defined in clause 4.2 of the Caretaker Policy (Elections) (Attachment 2), which reads: “A decision of the Council includes a decision of a delegate of Council.“ If applications of this nature do arise during the election period then consideration will need to be given as to whether the application falls into the definition of a “designated decision” in accordance with the Caretaker Policy. This will have to be done by the Assessment Manager on a case by case basis if the situation arises. The current terms for the Council CAP Member and Deputy Members expired on 22 August 2018. In order that the September and October meetings may be attended by the Council CAP Member, it is suggested the term for the Council members be extended to 9 November 2018. The November CAP meeting is scheduled to be held on 13 November 2018 and, as the current terms end on 9 November 2018, a Council member will not be available for that meeting. The Council will not have convened at that stage to nominate a member. In order to provide continuity in provision of service to applicants and the community, the CAP may proceed on the scheduled day provided a quorum of at least three members can attend.
COMMUNICATION (INTERNAL TO COUNCIL) Manager Development, Environment & Regulatory Services Team Leader, Development Services
CONSULTATION (EXTERNAL TO COUNCIL) Nil
POLICY IMPLICATIONS The CAP may convene provided there is no infringement under the Caretaker Policy (Elections).
STATUTORY REQUIREMENTS The appointment of the CAP is required by the Planning Development and Infrastructure Act 2016.
FINANCIAL/BUDGET IMPLICATIONS Independent members of the CAP receive remuneration for attendance at meetings. These costs have been accounted for in Council’s 2018/19 adopted Budget for the amount of $25,630.
COMMUNITY PLAN Objective 5.2: Be recognised as a ‘best practice’ Local Government organisation
Item 9.3 Page 40 of 78 Ordinary Council Meeting Agenda 28 August 2018
9.4 OPERATIONAL WASTE MANAGEMENT OPPORTUNITIES Record Number: CC18/135;IC18/201 Author(s): Jack Darzanos, Team Leader Environment and Regulatory Services Previous Motions: Nil Attachments: 1. EPA - Public Consultation Extent - Paxton Street Waste Facility CR18/51648
OFFICER’S RECOMMENDATION
That Council notes the Operational Waste Management Report.
SUMMARY Council’s Town Services operations at Paxton Street Willaston includes the waste transfer station area which has been used as such for many years. The nature of the station’s use for Council’s daily business operations is that the volume of waste that transfers through the site fluctuates with the Council’s work activities and waste that is generated as a direct consequence. Council’s business practices are such that operational waste is transported to the site, stock piled and then moved for recycling purposed back into Council operations (e.g. green waste to mulch) or transferred to third party sites for further recycling and or land fill. A licence for such Council generated waste activities is required for over 100 tonnes. Over more recent years, given the greater levels of Council Town Services operations that generate waste, the tonnage levels have increased over the 100 tonne limit and as such to ensure compliance with relevant legislative requirements, a licence to operate above this level is required. Council has been in close discussions with the EPA on this matter. EPA officers have inspected the site and are aware of Council operations relative to the licence parameter requirements. The existing operational setting is such that with an increase in the tonnage requirements to 250 tonnes a new licence from the EPA will be sought. The new licence will be an ongoing licence with a period of five (5) years. A renewal will be required prior to the five (5) year conclusion and an annual return will be required outlining Council’s activities. It is expected that no upgrades or improvements to the site will be required. The EPA will conduct the administrative processes in processing and issuing a licence. This process will involve public consultation by way of a public notice and notification to immediately adjoining land owners/occupiers within a 60metre radius of the boundary of the site. The purpose of this report to provide information on the activities carried out at the site and provide information on the requirement to apply to the EPA for a licence under the Environment Protection Act 1993 to ensure legislative compliance with the Act for the activities being undertaken on the site.
BACKGROUND The waste transfer station at Paxton Street, Willaston has continued to be utilised for the management of hard waste generated from Council’s own activities, e.g. waste from Council litter bins, green waste from tree management activities, waste generated form civil works and illegally dumped waste. The amount of waste being stored and transported from the site over a 12 month period currently exceeds 100 tonnes. The 100 tonne limit is the amount specified by the EPA as requiring an EPA Licence. There is no resource recovery currently undertaken on the site. All waste is transported off site for resource recovery.
Item 9.4 Page 41 of 78 Ordinary Council Meeting Agenda 28 August 2018
Consequently, the amount of waste going through the transfer station on an annual basis exceeds the EPA limit and thus requires a Licence. This would permit on-going use of the facility by Council as a waste management facility but not a resource recovery centre for the purposes of recycling waste. If the application of an EPA licence is not supported the amount of waste being managed through the waste transfer station must be reduced and transported elsewhere. This would create an increase to waste handling costs to Council.
COMMENTS/DISCUSSION The waste transfer station at Paxton Street, Willaston has been used for many years and retains existing use rights to be utilised for the management of hard waste generated from Council’s own activities, e.g. waste from Council litter bins, green waste from tree management activities and illegally dumped waste (i.e. electronics, tyres, furniture, etc.). The facility was first issued its licence by the SA Waste Management Commission on 31 July 1989.
Currently, the amount of waste being stored and transported from the site over a 12 month period exceeds 100 tonnes. The 100 tonne limit is the amount specified by the EPA as requiring an EPA Licence. There is no resource recovery currently undertaken on the site. All waste is transported off site for resource recovery. Consequently, the amount of waste going through the transfer station on an annual basis exceeds the EPA limit and thus requires a Licence.
The volume of waste which has transferred through the site has ranged from 140 tonnes to 195 tonnes over the last 2-3 years.
Town Services will require the continued utilisation of the transfer station for the ability to manage ad-hoc waste generated from Council operations for efficiencies and productivity: Transfer station log entries identify the following sources as generating waste that has been deposited at the facility:
Storm events Illegally dumped materials Street bins municipal waste Fallen limbs Electrical Home services After hour call outs Based on the waste statistics from 2016-2017 and 2017-2018, the total amount collected in the skip bins at the Transfer Station throughout the two financial years recorded a total of 243 and 195 tonnes approximately, and this is over the required allocation specified by the EPA without the required Licence.
The transfer station was approved by the State Planning Commission in 1988 under The Planning Act 1982. The facility was subject to operational conditions under the Act and the SA Waste Management Commission. Conditions such as the following were included; no on site incineration, litter control, security fencing and hours of operation.
Under the Development Act 1993 a new licence application would not alter the existing approved use of the land. This would satisfy the EPA requirements that no change of use has occurred.
The granting of a licence would permit on-going use of the facility by Council as a transfer station but not a resource recovery centre for the purposes of recycling household or operations generated waste on site similar to the material resource recovery facility at NAWMA and Eco Waste Solutions.
Item 9.4 Page 42 of 78 Ordinary Council Meeting Agenda 28 August 2018
A licence and application fee to the EPA upon lodgement and assessment will be approximately $1500.
The following table provides a breakdown of operational waste management tonnages processed through the facility during 2016/2017 and 2017/2018 and the first three months of 2018.
Paxton Street Town Services
Operations - Waste Management 2016/17 Tonnages Greens General Combined total Total for 2016/17 51.9 191.12 243.02
2017/18 Tonnages Greens General Combined total Total for 2017/18 32.18 162.54 194.72
2018 Tonnages from Jan-Mar YTD Total for 2018 0 35.32 35.32
The waste transfer station at Paxton Street, Willaston first commenced operations on 31 July 1989. Upon its closure to receiving community generated waste in 2013 it has continued to be utilised as waste management facility for Council’s operations area. Since 2013, the ongoing operation of the facility has created no impacts to the area. The nature of the use and activities conducted are not proposed to change. The use is appropriate in the zone which is currently zoned as light industry under the Town of Gawler Development PLAN.
Impacts on nearby residential, commercial and industrial uses will not alter and it will effectively continuing existing use operations and activities. And is otherwise considered orderly and proper to continue to use the site as is intended.
A site inspection of the transfer station was undertaken recently with the Licensing Branch of the EPA. The meeting resulted in the EPA advising that they would, pending development advice from Council on the land use of the property conduct a community engagement process with the view of approving the licence application.
A resolution was passed by Council in 2011 to explore opportunities with NAWMA to provide a substitute service for Gawler residents. In November 2012, the decision was made to close the Waste Transfer Station facility and the subsequent surrender of the licence for their purpose for the facility occurred in February 2013.
As part of the consideration of this matter staff have reviewed existing practices at the transfer station and Council’s waste management practices in general. The Town Services business unit has also introduced more efficient practices on the previous landfill site at the rear of the Depot Facility where civil construction waste streams where temporarily stored prior to disposal. Any civil construction waste that was deposited at the site for short term storage required double handling to remove and will no longer be deposited there. This waste stream will now be delivered direct to the nearby Willaston based waste contractor for processing and recycling. This exercise has been accessed to be largely cost neutral and creates operational efficiencies moving forward.
It is relevant to note that staff have been progressing the removal of historically deposited fill material that has been stockpiled in this area also. This will continue to progress over the coming months with the intention that this stockpile will be removed from this area.
Item 9.4 Page 43 of 78 Ordinary Council Meeting Agenda 28 August 2018
COMMUNICATION (INTERNAL TO COUNCIL) Chief Executive Officer Manager Development, Environment and Regulatory Services Manager Infrastructure and Engineering Services Team Leader Town Services Team Leader Property & Procurement Team Leader Development Services Environment and Sustainability Officer
CONSULTATION (EXTERNAL TO COUNCIL) Environment Protection Authority The EPA will conduct the administrative processes in processing and issuing a licence. This process will involve public consultation by way of a public notice and notification to adjoining land owners/occupiers within a 60metre radius of the boundary of the site (Attachment 1).
POLICY IMPLICATIONS Nil
STATUTORY REQUIREMENTS Environment Protection Act 1993
FINANCIAL/BUDGET IMPLICATIONS The $1500 application fee will be funded from within the existing 2018-2019 adopted Budget. No changes to the operations and or equipment associated with the waste transfer facilities are envisaged and thus there will be no impact on the budget.
COMMUNITY PLAN Objective 2.3: The local environment to be respected landscape values of the river corridor Objective 4.3: Protect environmentally significant areas of native vegetation for present and future generations Objective 4.4 Support sustainable use of natural resources and minimise further waste to landfill Objective 5.2: Be recognised as a ‘best practice’ Local Government organisation Objective 5.3:Deliver ongoing effective and efficient services, including support for regional collaboration Objective 5.4: Create a safe community environment
Item 9.4 Page 44 of 78 Ordinary Council Meeting Agenda 28 August 2018
9.5 GAWLER BUSINESS DEVELOPMENT GROUP REVIEW Record Number: CC18/744;IC18/140 Author(s): Tara Shillabeer, Special Projects Officer Previous Motions: Council: 22/05/2018 Motion No: 2018:05:152; Council 24/07/2018 Resolution: 2018:07:263 Attachments: 1. Draft 2018 Business Insights survey CR18/52789
OFFICER’S RECOMMENDATION
That Council:- 1. Notes that negotiation of a future funding agreement with the Gawler Business Development Group will be undertaken over the next 6 months. 2. In collaboration with the Gawler Business Development Group, conducts a survey of the Gawler business community on the perceived value and services offered by the Gawler Business Development Group and what expectations or suggestions businesses have in regards to business development, marketing and promotion of Gawler businesses. 3. Authorise the release of the Draft Business Survey as attached to this report. 4. Notes that the outcomes of the survey and recommendations for a future agreement, including an analysis of Council’s obligations in supporting the Gawler Business Development Group, will be presented at a future Council Meeting.
BACKGROUND At the 22 May Council Meeting the following motion was resolved: Moved by Cr D Hughes Seconded by Cr A Shackley Motion No: 2018:05:152
That Council:- 1. Receives and notes the Gawler Business Development Group 2018/19 Business Plan which incorporates a request for contribution from Council, funded from the application of a Separate Rate, of $172,591 for the 2018/19 financial year. 2. Notes that the Gawler Business Development Group will provide an updated 2017/18 Annual Report by 30 September 2018 that will include audited financial statements. 3. Commits, in principle, to the establishment of a new funding agreement with the Gawler Business Development Group from 1 July 2019 for an initial period of two years plus a one year extension option (total potential agreement term of up to three years), subject to the successful negotiation of new contractual arrangements. 4. Notes that a future report will be provided to Council that will include the updated Gawler Business Development Group 2017/18 Annual Report and the proposed terms and conditions of a new funding agreement between Council and the Gawler Business Development Group.
At the 24 July Council Meeting, the following motion was resolved: RESOLUTION 2018:07:263 Moved: Cr A Shackley Seconded: Cr M Nicolson
Item 9.5 Page 45 of 78 Ordinary Council Meeting Agenda 28 August 2018
That Council requests staff to provide a report to a future Council meeting on the Gawler Business Development Group. 1. The cost to Council of its support for the Gawler Business Development Group 2. Any other obligations arising from the support provided to Gawler Business Development Group 3. The benefits and potential benefits of support Council provides for the Gawler Business Development Group. This report provides an update on the progress of the above resolutions.
COMMENTS/DISCUSSION Council levies a Separate Rate on commercial and industrial properties for the purpose of providing annual funding to the Gawler Business Development Group (GBDG) in accordance with the funding agreement it has with the GDBG.
The GBDG is contracted under the funding agreement to deliver the following objectives:
1. To establish and support a structure that assists with raising ongoing funds for the purpose of supporting Town of Gawler business promotions and marketing; 2. To promote and market the businesses within the Town of Gawler; 3. To develop and adopt strategies to develop, manage, co-ordinate and fund marketing initiatives; 4. To support and encourage the economic viability of businesses generally within the Town of Gawler; and 5. To represent the interests of the business community.
The GBDG and Council meet on a monthly basis to discuss matters pertaining to the above objectives.
The current funding agreement is due to expire on 30 June 2019. Council staff and the GBDG will commence negotiation of a future agreement in the coming months that will include key deliverables, defined reporting requirements and measurable performance indicators for (as a minimum): a. Business engagement b. Marketing and promotion c. Business development d. Council funding To assist in the development of the future agreement, it is proposed that a survey be undertaken of the Gawler business community on the perceived value and services offered by the GBDG and what expectations or suggestions businesses have in regards to business development, marketing and promotion of Gawler businesses. It is anticipated that this survey will be undertaken undertaken by Council in partnership with the GBDG and will not only inform funding agreement negotiations, but will also provide a benchmark for future surveys to assist in measuring value. The outcomes of the survey and recommendations for a future agreement including an analysis of Council’s obligations in supporting the GBDG will be presented at a future Council Meeting. We should take the opportunity to the flag that the outcomes of this survey process and considerations as to the future role of the GBDG will need to take into account the functions of the Business Innovation Hub as they emerge. We should also flag in this regard (also noting Councils motion to review the value of being part of the Barossa RDA) the roles and functions of the RDA and the GBDG relative to avoiding duplication and striving for greater value for money.
Item 9.5 Page 46 of 78 Ordinary Council Meeting Agenda 28 August 2018
COMMUNICATION (INTERNAL TO COUNCIL)
Chief Executive Officer
CONSULTATION (EXTERNAL TO COUNCIL)
Gawler Business Development Group
POLICY IMPLICATIONS Nil
STATUTORY REQUIREMENTS Nil
FINANCIAL/BUDGET IMPLICATIONS The net cost of operations for the GBDG is funded from the application of a Separate Rate, which is levied against all commercial and industrial properties within the Council area. Funds generated from the Separate Rate are then paid to the GBDG on a quarterly basis in accordance with the funding agreement. Council’s adopted 2018/19 Budget provides for a $172,591 contribution to the GBDG, which is subsequently sufficient to provide the contribution required to meet the GBDG’s Budget. The survey will be conducted via survey monkey and will be promoted via email and social media channels, therefore the costs associated with this exercise are expected to be minimal and can be absorbed within Council’s existing operational budget related to Business Enterprises and Communications.
COMMUNITY PLAN Objective 2.5: Local economic activity to create local job opportunities and generate increased local wealth Objective 5.2: Be recognised as a ‘best practice’ Local Government organisation
Item 9.5 Page 47 of 78 Ordinary Council Meeting Agenda 28 August 2018
9.6 GRANTS UPDATE Record Number: CC18/135;IC18/138 Author(s): Tara Shillabeer, Special Projects Officer Previous Motions: Council, 24/07/2018, Resolution: 2018:07:244 Attachments: 1. Grant Reconciliation Report - August 2018 CR18/52573
OFFICER’S RECOMMENDATION That Council: 1. Notes the Grants Reconciliation Report as at 22 August 2018, which details that 23 projects are currently operational with an approximate investment of $126.7m from Federal and State Government, external and Town of Gawler sources. 2. Notes that Council was successful in receiving a Saluting Their Service Community Commemorative Grant in the amount of $3,636 to support the Pioneer Park War Memorial Project. 3. Notes that Council was successful in receiving an Armistice Centenary Grant in the amount of $34,129 to support the Pioneer Park War Memorial Project. 4. Council has received a grant offer from the Office for Recreation, Sport and Racing in the amount of $2,250 for the conduct of the 2019 VACSWIM grant program. 5. Notes that Council was successful in receiving a Building Better Regions Community Investments Stream grant in the amount of $19,900 for the development of a cycle tourism strategy and action plan. 6. Notes that Council was unsuccessful in its applications to the Building Better Regions Infrastructure Projects Stream to support the delivery of Strategic Cycling Connections and the Walker Place – Goose Island Bridge projects. 7. Notes that an application has been submitted to Round 2 of the Australian Government’s Smart Cities and Suburbs Program in the amount of $250,000 to support the Connected Community Project. 8. Applies to the Australian Sports Commission’s Community Sport Infrastructure Grant for the maximum funding support required to deliver upgrades to the Gawler Aquatic Centre’s change rooms and efficiency as outlined in this report. 9. Applies for the Adelaide and Mt Lofty Ranges Natural Resources Management Board’s 2018/19 Water Sustainability Grants in the amount of $17,500 to support the delivery of low flow channel water sensitive urban design works for the Coleman Parade Basin. 10. Applies for the Australian Government’s Safer Communities Fund for up to $500,000 (100% total projects costs) to support the extension of the CCTV System and the installation of improved lighting along pedestrian pathways in areas such as Clonlea Park and Julian Terrace South and improved lighting in sporting precinct carparks to improve pedestrian safety and security. 11. Does not apply for Round 1 of the State Government’s South Australian Healthy Towns Challenge and notes that Council Staff will investigate opportunities for an application in future rounds. 12. Notes that the Australian Government’s Stronger Communities grant program is now open and if Council is invited to submit an application, a future report will be presented to Council.
Item 9.6 Page 48 of 78 Ordinary Council Meeting Agenda 28 August 2018
SUMMARY This Report provides an update on the status of grants submitted and new grant opportunities and provides for information and discussion.
BACKGROUND At the 24 July Council Meeting, the following motion was resolved: Resolution: 2018:07:244 Moved: Cr D Hughes Seconded: Cr P Koch That Council adopts the recommendation from the External Funds Committee made at item 4.1 of the meeting of that Committee meeting held on 05 June 2018, being:
Motion No: EFC:2018:06:06 That the External Funds Committee recommends to Council that it:- 1. Notes the Grants Reconciliation Report as at 30 May 2018, which details that 21 projects are currently operational with an approximate investment of $129.4M from Federal and State Government, external and Town of Gawler sources. 2. Notes that Council was unsuccessful in its applications to the Information, Linkages and Capacity Building Jurisdictional Grant to establish the Gawler and Surrounds Disability and Community Connections Service and a toolkit to promote improved access and inclusion. 3. Notes that a future report will be presented to Council regarding Round 2 of the Smart Cities and Suburbs Program. 4. Does not apply for the 2017-18 Natural Disaster Resilience Program, noting that Council Staff will continue to explore potential projects that could be funded under future programs of this nature. 5. Notes that Council has submitted applications to the Office for Recreation and Sport, Community Recreation and Sport Facilities Program 2018/19 for the following initiatives: a. Gawler Sport & Community Centre Roof with a Council cash contribution of $120,500. b. Strategic Bikeway Connection with a Council cash contribution of $246,771. c. Gawler Aquatic Centre Irrigation Installation, Facility Shade and Entrance Development with a Council cash contribution of $36,078. 6. Notes that an application to the Office for Recreation and Sport, Female Facilities Program – Round 4, in the amount of $275,000 has been submitted for the Gawler Aquatic Centre with a Council cash contribution of $100,000 sourced from the 2017/18 Sundry Projects Fund budget, and total project value of $375,000. 7. Does not apply for the Saluting Their Service Major Commemorative Program as Council does not have any projects that will meet the funding criteria. 8. Notes that over the past three years, community groups, sporting clubs and schools within the Town of Gawler have been successful in receiving $1,186,202 in grant funding from the Office for Recreation and Sport. 9. Notes that a further round of the State Government Fund My Neighbourhood will not be held.
2. That Council adopts the recommendation from the External Funds Committee made at item 4.1 of the meeting of that Committee meeting held on 06 June 2018, being:
Motion No: EFC:2018:06:07 The External Funds Committee recommends to Council that it: 1. Write to the State Government regarding the Fund My Neighbourhood Program, supporting a similar program in future. 2. Seek feedback/input from community organisations with an interest in the program as part of this correspondence requesting comments on strengths and weaknesses of the current program. 3. Request a report be returned to the next External Funds Committee for further action.
Item 9.6 Page 49 of 78 Ordinary Council Meeting Agenda 28 August 2018
This Report provides an update on the status of grants submitted and new grant opportunities and provides for information and discussion.
COMMENTS/DISCUSSION 1. Current Grants Update Attachment 1 – Grants Reconciliation Report as at 22 August 2018 provides a summary of Council’s current project grant portfolio. 23 projects are currently operational with an approximate investment of $126.7m from Federal and State Government, external and Town of Gawler sources. Since the last grants update report, Council has received the following advice regarding grant applications: Saluting Their Service Commemorative Grants Program Council has been successful in its application for a Saluting Their Services Commemorative Community Grant in the amount of $3,636 as contribution towards paving around the Pioneer Park War Memorial. Armistice Centenary Grants Program Council has been successful in its application for an Armistice Centenary Grant in the amount of $34,129 as a contribution towards the civil works associated with the installation of the Pioneer Park War Memorial. VACSWIM 2018-19 Council applied for four-year funding to deliver the VACSWIM program from 2018-2021 and was successful in obtaining $2850 to deliver the 2018 VACSWIM program which has now been fully acquitted. The Office for Recreation, Sport and Racing has advised that Council has been pre- approved for the following three years with funding amounts for subsequent years to be allocated annually, according the number of students in the program. Council has received a grant offer from the Office for Recreation, Sport and Racing in the amount of $2,250 to conduct the 2019 VACSWIM grant program. Building Better Regions Fund In December 2017 Council submitted the following applications to Round 2 of the Australian Government’s Building Better Regions Fund: 1. Walker Place Project - Goose Island Bridge (Infrastructure Projects Stream) 2. Strategic Cycling Connections: link from the Stuart O’Grady Trail and Jack Bobridge Bikeway (Infrastructure Projects Stream). 3. Cycle Tourism Strategy (Community Investments Stream). Council has been advised that it was successful in its application to the Community Investments Stream for the development of a cycle tourism strategy in the amount of $19,900 (fully funded). Council Staff have received and executed the funding agreement. An acquisition plan has been developed and a request for quote will be released in early September. Council has also been notified that it was unsuccessful in both applications for the Infrastructure Projects Stream. Council Staff have requested specific feedback on the applications, however general feedback provided by Australian Government includes that the stream was highly competitive with a total of 567 applications received requesting approximately $1.15 billion, with 136 projects approved totalling over $208 million (24% success rate). Of the 136 projects funded, 17 projects were funded in South Australia, comprising $14.6million or 7% of total funding.
Item 9.6 Page 50 of 78 Ordinary Council Meeting Agenda 28 August 2018
2. Smart Cities and Suburbs Program At the 26 June 2018 Council Meeting, the following motion was resolved:
Moved by Cr A Shackley Seconded by Cr K Fischer Motion No: 2018:06:225
That:- 1. Council apply to Round 2 of the Australian Government’s Smart Cities and Suburbs Program in the amount of $250,000 (excluding GST) to support Council’s “Connected Community” project as outlined in this report. 2. Council will ensure that appropriate ethical consideration will apply in the collection, use and dissemination of information. 3. Council considers that a publicly managed project has the potential to better provide for an appropriate balance for these issues. 4. Council will ensure that there is Council oversight in the assessment and reporting of these issues both in the planning and operational stages. 5. That the grant application include reference to these matters.
In accordance with the above resolution, an application to Round 2 of the Smart Cities and Suburbs Program was submitted for the Connected Community project. The total project cost has been estimated at $999,000, with the following proposed funding contributions: Organisation Cash Contribution % Town of Gawler $653,000 65% Private Project partners $96,000 10% Australian Government $250,000 25% Total $999,000 100%
Council’s cash contribution has been leveraged from the following existing expenditure commitments: a) Public WiFi access point installation - $38k b) Audio visual and IT fit-out at the Gawler Civic Centre - $235k c) Walker Place Digital Wayfinding Device - $175k d) Community Buildings Solar Initiative - $130k e) Software to monitor resource use and carbon emissions - $10k f) Project Management - $45k g) Project evaluation - $20k
Council was required to contribute a minimum of 50 per cent of eligible costs, however Council has been able to leverage existing project funds and partnerships which has resulted in Council seeking only a 25% contribution from the Australian Government. 3. Office for Recreation, Sport and Racing - Planning and Research Program At the 27 February 2018 Council Meeting, Council resolved the following (partial) motion: Moved by Cr M Nicolson Seconded by Cr P Koch Motion No: 2018:02:54
Item 9.6 Page 51 of 78 Ordinary Council Meeting Agenda 28 August 2018
That Council adopts the recommendation from the External Funds Committee made at item 4.1 of the meeting of that Committee meeting held on 6 February 2018, being:
Motion No: EFC:2018:02:02 That the External Funds Committee recommends to Council that it:- 12. Submits an Expression of Interest to the Office for Recreation and Sport Planning and Research Program for the development of a Master Plan for the Gawler Showgrounds and Essex Park.
An Expression of Interest for the development of a Master Plan for Essex Park and Gawler Showgrounds Regional Sporting Precinct was submitted on 5 June 2018. Council Staff have been advised that this Expression of Interest has been successful and consequently Council has been invited to submit a full application. Since submitting the Expression of Interest, the Office for Recreations, Sport and Racing has changed the guidelines for its Planning and Research Program. Under the old guidelines Council could apply for 100% of funds required to undertake this planning exercises. Unfortunately, under the new guidelines, the Office will only fund up to 50% of costs associated with planning and research projects. Consequently, if Council submits a full application to this Program, it must contribute at least 50% of the project funding. The Planning and Research Program funds projects over a maximum of 24 months therefore there is an opportunity for Council to fund the Master Plan over two financial years. Council Staff will investigate the full cost of undertaking the Master Plan for the Gawler Showgrounds and Essex Park with a view to incorporating this project as a budget bid for the 2019/20 and 2020/21 financial years. A report detailing the full extent of the project and associated costs will be presented to a future Council Meeting for Council’s consideration. This report will enable Council to consider whether or not to pursue lodging a full application for the Master Plan.
4. Australian Sports Commission – Community Sport Infrastructure Grant Program
The Australian Government has announced its Community Sport Infrastructure Grant Program to improve local community sport infrastructure. The grant program will see the Australian Government contribute $29.7m in the 2018-19 financial year to support minor capital projects of a small to medium scale, through the provision of grants valued at up to $500,000.
The objectives of this program are to support local communities to participate, recreate, learn and develop together, with two guiding themes: community sporting hubs and inclusion – both focussed on encouraging greater levels of participation in community sport and physical activity.
Specifically, the grant program aims to: a. support increased growth in sport and physical activity participation; b. encourage development of multi-use, shared and co-located facilities; c. offer a range of flexible, community based, participation opportunities; d. prioritise opportunities for women and girls, multicultural communities and people of all abilities to play sport and be physically active; e. increase engagement and reach in local communities; and f. promote community pride, connection and leadership.
Item 9.6 Page 52 of 78 Ordinary Council Meeting Agenda 28 August 2018
Three grant streams are available to cater for capital projects of small to medium scale. The maximum grant amount is $500,000. Stream Grant Range Stream 1 Total eligible grant funding application up to $50,000 Stream 2 Total eligible grant funding application between $50,001 and $200,000 Stream 3 Total eligible grant funding application between $200,001 and $500,000
There is not a requirement for co-contribution, however co-contributions (including in-kind) will be considered favourably and scored higher where co-contributions exist for projects. Applications close 14 September 2018, with projects expected to be completed by 30 June 2019. Applications will be assessed against the following criteria: a. Community participation (50%) b. Community need (25%) c. Project Design and delivery (25%) The following projects have funds allocated within the 2018-19 budget and are most aligned to the funding criteria, however, they have grant applications currently pending outcomes from the current round of Office for Recreation, Sport and Racing (ORSR) Grants:
Project ORS Council Comment contribution Contribution Gawler Aquatic Centre $275,000 $100,000 Council elected to submit an application – upgrade of female for the female change rooms only for this change rooms round of funding to reduce the total project cost and improve the value for money proposition. However, in a previous round, Council applied for the upgrade of both the male and female change rooms at a total cost of $453,445. Gawler Aquatic Centre $27,273 $36,078 – efficiency upgrades Replacement of Sport $120,000 $120,500 This project is not as well aligned to the Centre Stadium Roof funding criteria as other projects. Strategic Cycling $740,313 $246,771 Council resolved that, if unsuccessful in Connections obtaining ORSR funding, an application to the State Government Regional Growth Fund would be submitted.
Taking into consideration the funding guidelines and criteria, it is proposed that Council submit an application for the upgrade of the Gawler Aquatic Centre, utilising the already committed funds outlined above as Council’s contribution to strengthen the application. Subject to ORSR grant application outcomes, the scope of the application could include:
a. Change room upgrade – male only (if successful for ORSR funding) b. Change room upgrade – female only (if unsuccessful for ORSR funding but using ORS application) c. Change room upgrade – both male and female (if unsuccessful for ORSR funding). d. Efficiency upgrades, including sun shades, improved irrigation system and point of sale integration (if unsuccessful for ORSR funding)
Item 9.6 Page 53 of 78 Ordinary Council Meeting Agenda 28 August 2018
As the outcome of the ORSR applications is currently unknown, it is recommended that Council apply to the Community Sport Infrastructure Grant Program for the maximum funding amount required to deliver the male and female change room upgrades as well as efficiency upgrades outlined above in accordance with the below table of contributions:
Project Community Sport Council Total Costs Infrastructure Contribution Grant Contribution Change room Upgrades $353,445 $100,000 $453,445 Efficiency Upgrades $27,273 $36,078 $63,351 Total Gawler Aquatic Centre Project $380,718 $136,078 $516,796
Following the announcement of ORS Grant outcomes (expected by the end of August 2018), Council Staff will finalise the scope of the application which will be provided for information at a future Council Meeting.
5. Water Sustainability Grants 2018-2019 The Adelaide and Mt Lofty Ranges Natural Resources Management (NRM) Board has announced its Water Sustainability Grant Program for 2018-2019. The primary objective of this grant program is to provide funding and technical support for a range of multiple-benefit on-ground and non-works projects within the Adelaide and Mt Lofty Ranges NRM region to build understanding, skills, assets and commitments to better manage water, within an integrated water management framework.
Up to $900,000 is expected to be funded from this grant program, with applicants required to contribute a minimum of 50% of total project costs. NRM funded components of the projects must be completed by 30 June 2019.
Council staff have reviewed current initiatives within the 2018-19 budget, taking into consideration the application requirements and propose that an application is submitted toward the Stormwater Management Program.
There is currently $35,000 allocated in the 2018-19 budget for the delivery of low flow channel water sensitive urban design works at the Coleman Parade Basin. It is proposed that Council apply to this funding program in the amount of $17,500 (50% of project costs).
6. Australian Government Safer Communities Fund: Round 3 Infrastructure The Australian Government’s Safer Communities Fund: Round 3 – Infrastructure has been released with a total of $18 million available over two years. The intended outcomes of the program are to: a. contribute to the enhancement of community safety, improve security and reduce street crime and violence through local security infrastructure that benefits the community b. contribute to greater community resilience and wellbeing by addressing crime, anti-social behaviour and other security risks c. help to reduce fear of crime and increase feelings of safety in the Australian community and contribute to greater community resilience d. contribute to the safety of communities that may be at risk of racial and/or religious intolerance. The grant amount can be up to 100 per cent of eligible project costs. The minimum grant amount is $1,000 and the maximum grant amount is $1,000,000. Projects must address crime and anti-social behaviour in public or community spaces for the benefit of the wider community or community organisations. Eligible activities can include the following local crime prevention and security infrastructure activities undertaken in public or community spaces:
Item 9.6 Page 54 of 78 Ordinary Council Meeting Agenda 28 August 2018
a. installation of fixed or mobile CCTV cameras b. installation of security lighting c. installation of bollards d. installation of security and alarm systems, intercoms and swipe access attached to a public or community space e. crime prevention through environmental design (CPTED) including changing the environmental characteristics in public or community spaces, such as a lack of lighting or poor natural surveillance, that can facilitate street crime and violence. Eligible CPTED activities may include but are not limited to: 1. incorporating design features in the landscaped environment that encourage large numbers of users and provide greater natural surveillance, or incorporating additional lighting in public spaces so that they do not create places for potential offenders to hide 2. installation of fencing, walls, doors and blast proof windows if linked to CPTED in public or community spaces. The project must be able to start within 8 weeks of executing a grant agreement which can include project planning activities (earliest start date is January 2019). The project must be completed by 31 March 2020. Applications close on 25 September 2018. Council Staff have reviewed potential projects for this funding program and consider that an extension of the new CCTV system and improved pedestrian safety at the new Clonlea Dog Park and Fitness Trail would be the most appropriate option. Council has finalised the upgrade of the CCTV system which includes the installation of high definition cameras at identified ‘hot spot’ locations within Murray Street and surrounding precincts as identified in consultation with South Australia Police, local businesses and the community. The new system provides comprehensive coverage and links directly to the Gawler Police Station. This improved coverage and access will allow real-time viewing of high-definition footage assisting with the effective management of crime, vandalism, accidents and anti-social behaviour in Gawler. Council could apply to this funding program for an extension of the CCTV system to the other priority areas within Council such as the Clonlea Dog Park and Fitness Trail, Dead Man’s Pass, the multi- level car park and Pioneer Park which would essentially complete the CCTV coverage across the Gawler CBD. In addition, the installation of lighting along pedestrian pathways in areas such as Clonlea Park and Julian Terrace South and improved lighting in sporting precinct carparks would improve pedestrian safety and security. While Council could apply for up to $1 million for this project, due to the competitive nature of this $18 million grant program, it is proposed that council apply for up to $500,000 in project costs and seek 100% funding from the Australian Government for this project. Further information, including the final scope and project costs will be reported at the October External Funds Committee meeting. 7. South Australian Healthy Towns Challenge The State Government has launched the South Australian (SA) Healthy Towns Challenge. This Grant will be available across four annual rounds with each round providing five rural South Australian towns with up to $50,000 for preventative health projects which have measurable and immediate benefits to the community’s health and wellbeing. All applications must be made in partnership with an external partner which must be a not-for-profit organisation which has expertise in the health and wellbeing sector (e.g. BeyondBlue, Cancer Council., Diabetes SA etc.). The focus of the program is on supporting services that increase health and wellbeing through
Item 9.6 Page 55 of 78 Ordinary Council Meeting Agenda 28 August 2018 prevention of illness and/or injury and address local health concerns. Projects must be short term and grant funds must be used within 12 months of the grant contract date. Applicants are not required to contribute funds towards the project, however, if the project exceeds $50,000 applicants must provide evidence of additional funding. Applications for Round 1 of the Challenge close on 10 September 2018. Applications will be assessed against the following criteria: a. The project is in a town which has not been covered by a previous Challenge Grant; b. The project will help to prevent an identified health and wellbeing issue for the town; c. The project is clearly described; d. The project will provide measurable benefits to the town. Council Staff have not identified any current initiatives that adequately fit the funding criteria and it is recommended that Council does not apply for Round for 1 of the SA Healthy Towns Challenge. However, Council Staff will investigate options for further consideration and partnership with the community for future rounds of this Program. 8. Australian Government Stronger Communities Program The Australian Government has announced Round 4 of the Stronger Communities Program. This Program funds small projects in each of the 150 federal electorates with the intended outcomes to improve local community participation and contribute to vibrant and viable communities. Each electorate has total funding of up to $150,000 that can be allocated to successful applications. A maximum of 20 projects will be funded in each electorate. The grant amount will be up to 50 per cent of eligible project costs with minimum and maximum grant amounts of $2,500 and $20,000 respectively.
Examples of eligible projects include: a. installation of equipment b. fit out, alterations and/or extensions to existing premises e.g. air-conditioning, kitchen upgrades, TVs, furniture, fixtures and fittings c. acquisition of equipment such as ICT hardware and associated software d. modifications to leased buildings or grounds, for example, refurbishing must have the support from the owner e. upgrades, construction and fit-out of community spaces, e.g. men’s sheds f. development or upgrade of bike paths, streetscapes, skate parks or community gardens g. upgrades of sporting facilities including new scoreboards, spectator seating, goalposts, new turf, fit-out of change rooms, new canteen, new lights, medical equipment, upgrade drainage and water systems, gymnasiums h. upgrade of facilities to provide disabled access i. upgrade or installation of park furniture including shade/shelters, BBQs, toilet facilities, drinking fountains j. acquiring equipment for the local State Emergency Service k. acquiring vehicles and trailers for community transport/services, surf lifesaving, medical transport. In order to be eligible applicants must be invited to apply by the local Member of Parliament. Council Staff have contacted Nick Champion MP’s office regarding this program and were advised that the invitations will be forwarded in due course. Applications close on 11 October and projects must be completed by 30 June 2019.
Should Council be invited to apply for this Program, a report including options for this funding program will be provided to a future Council Meeting.
Item 9.6 Page 56 of 78 Ordinary Council Meeting Agenda 28 August 2018
COMMUNICATION (INTERNAL TO COUNCIL) Manager Business Enterprises and Communications Manager Library and Community Service Manage Finance and Corporate Services Team Leader Recreation and Community Team Leader Asset Delivery Team Leader Asset Planning
CONSULTATION (EXTERNAL TO COUNCIL) Nil
POLICY IMPLICATIONS Nil
STATUTORY REQUIREMENTS Nil
FINANCIAL/BUDGET IMPLICATIONS External Grants that Council applies for are invariably provided on a dollar-for-dollar basis. In this regard, Council can either leverage specific project funding within the budget or, as Grant Funding Schemes arise and are considered Council during the financial year, the Sundry Projects Fund to fund Council’s share of grant funding. Currently, there is unallocated funding of $50,000 within the Sundry Projects Fund for the 2018/19 financial year per the table below:
Sundry Projects Fund Balance as at 22 August 2018 No Item Council Motion No Allocation Balance $ Meeting $ 1 Adopted Budget 26 June 2018 2018:06:207 $50,000 2018/2019
Details of the contributory Council funding criteria for each of the grant funds referenced in this report are as follows: 1. The Saluting Their Service Community Commemorative Grant and the Armistice Centenary Grant Programs did not have a minimum co-contribution requirement. However to date, Council has committed $175,213 in cash towards the Pioneer Park War Memorial Project which has an estimated total project cost of $376,841. 2. The Office for Recreation, Sport and Racing’s Planning and Research Program is a two stage process. Council has been successful in progressing to the second stage however the guidelines for this program have changed now requiring Council to contribute at least 50% of funding towards the project. Council has been invited to submit a project application for funding consideration. Any funds required to fulfil Council’s commitment under the project application will be provided to Council for consideration prior to submitting the project application.
Item 9.6 Page 57 of 78 Ordinary Council Meeting Agenda 28 August 2018
3. The Building Better Regions Community Investments Stream did not have a co-contribution requirement for projects under $20,000. The estimated cost of the development of the cycle tourism strategy is $19,900 and will be fully funded from this grant. 4. The Smart Cities and Suburbs Program requires a minimum 50% co-contribution for eligible project costs. Applicants can apply for a minimum of $250,000 and a maximum of $5 million. To strengthen Council’s application, Council has leveraged existing funds and is seeking the minimum $250,000, which is only 25% of total projects costs, in funding. Council’s contribution to this application is being provided from projects already included within Council’s 2018/19 Budget. 5. Applicants are not required to contribute funds towards the Community Sport Infrastructure Grants, however co-contributions (including in-kind) will be considered favourably. Council Staff will determine the scope and total project cost of the grant application following the announcement of ORSR grant application outcomes, however subject to ORSR grant outcomes, Council will contribute up to $136,078 (provided for within the 2018-19 budget) to strengthen Council’s application. 6. The Water Sustainability Grants 2018-19 requires a minimum 50% co-contribution requirement for project costs. There is currently $35,000 allocated in the 2018-19 budget for the delivery of low flow channel water sensitive urban design works at the Coleman Parade Basin. Council will apply for 50% of expected project costs in the amount of $17,500. 7. Applicants are not required to contribute funds towards the Safer Communities Fund and Council will apply for 100% of total project costs up to a value of $500,000. 8. Stronger Communities - Should Council be invited to apply for this Program, a report including options and funding required for this program will be provided to a future Council Meeting. Where Federal/State Government funding is sought to expand the scope of a proposed capital project, Council needs to be mindful of the fact that the construction/purchase of new/upgraded assets immediately leads to new recurring maintenance and depreciation costs. Consequently, such future whole-of-life costs need to be considered when Council is considering the merits of applying for external capital grants.
COMMUNITY PLAN Objective 1.2: Build a local community that is proud of Gawler Objective 1.3: Protect and promote Gawler’s unique heritage Objective 1.4: Foster a vibrant and active filled Council area Objective 2.1: Physical and social infrastructure to service our growing population and economy Objective 2.2: Growth to be sustainable and respectful of cultural and built heritage Objective 2.3: The local environment to be respected Objective 2.4: Manage growth through the real connection of people and places Objective 2.5: Local economic activity to create local job opportunities and generate increased local wealth Objective 3.2: Sporting facilities to meet local and regional community needs Objective 3.3: Provide facilities for a range of different recreational activities. Objective 3.4: Gawler to be an inclusive and welcoming community Objective 4.1: Create and maintain a riverine environment that reflects the social, cultural and landscape values of the river corridor Objective 4.2: Support development that respects the environment and considers, the impacts of climate change Objective 4.5 Support provision of useable open space that preserves natural habitat and biodiversity Objective 5.3: Deliver ongoing effective and efficient services, including support for regional collaboration Objective 5.4: Create a safe community environment
Item 9.6 Page 58 of 78 Ordinary Council Meeting Agenda 28 August 2018
9.7 MONTHLY FINANCE REPORT - JULY 2018 Record Number: CC18/916;IC18/195 Author(s): Erin McGarry, Financial Accountant Previous Motions: Nil Attachments: 1. Monthly Finance Report - July 2018 CR18/47745
OFFICER’S RECOMMENDATION
That Council notes the Monthly Finance Report as at 31 July 2018.
SUMMARY Council is reporting a favourable operating variance of $73K as at the reporting date.
BACKGROUND The purpose of this report is to present the Monthly Finance Report in accordance with Clause 4.1.4.6 of Council’s Budget Management Policy.
COMMENTS/DISCUSSION Council is reporting a favourable operating variance of $73K as at the reporting date. The key variances that are detailed within Attachment 1 are favourable variances resulting from vacant employee positions ($50K) and reduced overdraft interest paid ($7K). As noted within the report attachment, the YTD favourable variance for employment costs relating to vacant employee positions is not necessarily a saving as this is, at least in part, offset by additional expenditure incurred for agency staff/consultants, recruitment costs and other similar costs. The YTD favourable variance reported for overdraft interest is attributable to the timing of expenditure for capital works that have actually occurred compared to budget expenditure. Accordingly, Council staff are of the view that this favourable variance will be fully utilised in later months. As at 31 July 2018, it is not possible to identify any realistic or representative YTD operating trends or analysis and, accordingly, Council staff are not able to make any predictive assumptions relative to the operating results at this early stage of the financial year. Nevertheless, all variances will continue to be monitored in conjunction with budget managers.
COMMUNICATION (INTERNAL TO COUNCIL) Leadership Team Members, where appropriate
CONSULTATION (EXTERNAL TO COUNCIL) Nil
POLICY IMPLICATIONS Budget Management Policy
STATUTORY REQUIREMENTS Nil
FINANCIAL/BUDGET IMPLICATIONS The cost of preparing the Monthly Finance Report is accommodated within the annual employee costs budget for the Financial Services Team.
Item 9.7 Page 59 of 78 Ordinary Council Meeting Agenda 28 August 2018
The preparation of the Monthly Finance Report promotes financial accountability and transparency of Council’s financial operations.
COMMUNITY PLAN Objective 5.2: Be recognised as a ‘best practice’ Local Government organisation
Item 9.7 Page 60 of 78 Ordinary Council Meeting Agenda 28 August 2018
9.8 WAIVER TO CLAUSE 2.3.3, CLAUSE 2.5 AND CLAUSE 2.6 OF LAND MANAGEMENT AGREEMENT 10679298 (LOT 13 COMMUNITY PLAN 24066, ULEYBURY) Record Number: CC18/135;IC18/206 Author(s): James Booker, Senior Development Assessment Planner Previous Motions: Nil Attachments: 1. Letter t Council regarding LMA waiver PR18/8130 2. Plans for LMA waiver PR18/8131 3. Certificate of Title & Land Management Agreement PR18/8147 4. Locality Plan for LMA waiver PR18/8155
OFFICER’S RECOMMENDATION
That Council:- 1. Waive Clause 2.3.3, Clause 2.5 and Clause 2.6 of the Land Management Agreement, as detailed in this report, related to Lot 13 Community Plan 24066 (Stanley James Boulevard), Uleybury. 2. Authorise the Chief Executive Officer to write to the applicant, waiving compliance with Clause 2.3.3, Clause 2.5 and Clause 2.6 for Development Application 490/121/2018 by way of Clause 5.2 (Variation and Waiver) of the Land Management Agreement.
BACKGROUND A Development Application (DA490/121/2018) has been lodged with Council, seeking Development Plan Consent to construct a Single Storey Group Dwelling, shed and water tank on land located at Lot 13 Community Plan 24066, Uleybury. The allotment has access to a private road commonly known as Stanley James Boulevard. In order to facilitate the proposal the applicant seeks a waiver to compliance of certain clauses of the Land Management Agreement (LMA).
The LMA covers a number of points of future development on site and seeks to limit building height, preserve native vegetation, control building colours and limit building setbacks from the eastern boundary of the site to a minimum of 25 metres. The Agreement was considered necessary at the time of assessment of the land division application in order to ensure the preservation of the amenity of the existing locality and further the future locality of the allotments being created as part of the subject division. A copy of the LMA is contained within Attachment 3.
The applicant seeks to waive Clauses 2.3.3, 2.5 & 2.6. These clauses are discussed later within the report. A plan demonstrating the location of the proposed buildings on the subject site in relation to the property boundaries is contained within Attachment 2 and an explanation of the waiver being applied for is included as Attachment 1. A plan showing the site and locality is provided as Attachment 4.
COMMENTS/DISCUSSION The Applicant seeks to waive Clause 2.3.3 of the LMA. This clause seeks to restrict buildings being built within 25 meters from the eastern boundary of allotments. The eastern boundary of the affected allotments is the boundary of the Town of Gawler and the City of Playford. This area within the City of Playford is part of the Hills Face Zone. The continuation of the assessment of the development application is dependent upon whether the relevant clause of the LMA is to be waived. Clause 2.3.3 of the LMA is specified below:
Item 9.8 Page 61 of 78 Ordinary Council Meeting Agenda 28 August 2018
2.3.3 Where the buildings are to be constructed on any Lots which border the Hills Face Zone (Lots 5, 6, 8 – 13 inclusive) as depicted in Annexure “B” and consistent with the requirements of Clause 2.2 of this Deed, building shall be constructed greater than, or equal to 25 metres from the eastern boundary of the allotments.
The proposed dwelling’s closest point to the eastern boundary is 17.4 metres. As such the proposal doesn’t meet the criteria of Clause 2.3.3. The proposed swimming pool is also within the 25 metre zone however, the majority of the dwelling is located in excess of 25m from this boundary. The applicant has indicated that the placement of the dwelling has been located in this position in order to create adequate separation from existing outbuilding on the subject land. Additionally the proposed building footprint has already been benched at some point in the past so the utilisation of this building footprint would negate the need for earthworks.
When having regard to the topography of the site it is considered that this proposed building footprint is a suitable location for the dwelling despite Clause 2.3.3. In any case a 17.4 metre dwelling setback is a substantial and suitable distance from the eastern boundary of the site. The proposed single storey dwelling is not expected to have an adverse impact upon the neighbouring Hills Face Zone in its proposed location.
The Applicant seeks to waive Clause 2.5 of the LMA. This clause seeks to restrict the colours and finishes of buildings to be of natural colours and low reflectivity. The continuation of the assessment of the development application is dependent upon whether the relevant clause of the LMA is to be waived. Clause 2.5 of the LMA is specified below:
2.5 Any buildings constructed or placed on the Land shall:
2.5.1 have surfaces which are of a low light reflective nature; and
2.5.2 be of natural colours such as brown and green (with no white or cream colours) so as to be unobtrusive, blend with the natural rural landscape and minimise any visual intrusion.
The proposed dwelling meets the colour requirements of the LMA except for the external walls which are to me rendered in “Surfmist”. Additionally, the proposed shed is to be clad in galvanised iron.
It is noteworthy that number of buildings (both dwellings and outbuildings) within the estate already have light coloured finishes. Furthermore, another outbuilding on the site is clad with galvanised iron. The proposed colours and finishes for the development are consider to be acceptable for the rural setting. The proposed galvanised clad shed will fade over time and in any event is shielded from public view by a stand of mature vegetation.
The Applicant seeks to waive Clause 2.6 of the LMA. This clause seeks to ensure that fencing is of a rural standard in order to avoid “urban” type fencing. The continuation of the assessment of the development application is dependent upon whether the relevant clause of the LMA is to be waived. Clause 2.5 of the LMA is specified below:
2.6 Any fencing erected on the Land shall be of a rural fencing standard, namely a 1.2 metre post and wire fence. If the Owner wishes to erect an alternative form of fence the Owner shall seek and obtain the prior approval of the Council to that form of alternative fence.
The external fencing of the site is to be in line with requirements of the LMA. There will however be two 0.9 metre high gabion walls and a glass pool fence. As the proposed gabion wall is filled with stone, it finish has a rural feel. Furthermore the glass swimming pool fence is transparent in nature and required in order for the swimming pool to meet the requirements of the National Construction Code.
Item 9.8 Page 62 of 78 Ordinary Council Meeting Agenda 28 August 2018
If compliance with these clauses of the LMA is to be waived, the proposal still has to meet the relevant provisions of the Development Plan. An initial review of these Objectives and Principles of Development Control show that the proposal displays traits worthy of Development Plan Consent. The provisions contained within the Development Plan will still ensure that the proposed development is in keeping with the amenity of the immediate locality and would not result in unreasonable bulk and scale or be visually obtrusive.
COMMUNICATION (INTERNAL TO COUNCIL) Nil.
CONSULTATION (EXTERNAL TO COUNCIL) Consultation between Council planning staff and the applicant has occurred, insofar as to result to vary the relevant clauses of the Agreement to allow assessment of the Development Application to continue.
POLICY IMPLICATIONS Council’s Development Plan remains the primary statutory document for assessment of Development Applications.
STATUTORY REQUIREMENTS Development Act 1993
FINANCIAL/BUDGET IMPLICATIONS Nil. As the proposal involves a waiver, there are no costs associated with the alteration of the LMA.
COMMUNITY PLAN Objective 2.3: The local environment to be respected Objective 4.2: Support development that respects the environment and considers, the impacts of climate change Objective 4.3: Protect environmentally significant areas of native vegetation for present and future generations Objective 5.2: Be recognised as a ‘best practice’ Local Government organisation
Item 9.8 Page 63 of 78 Ordinary Council Meeting Agenda 28 August 2018
10 RECOMMENDATIONS FROM COMMITTEES
10.1 RECOMMENDATIONS FROM ELDERLY CENTRE ADVISORY COMMITTEE MEETING HELD ON 3 AUGUST 2018 Record Number: CC18/135;IC18/246 Author(s): Kate Symes, Governance Coordinator Previous Motions: Nil Attachments: Nil
There were no recommendations from the Elderly Centre Advisory Committee meeting held on 3 August 2018, to Council.
Item 10.1 Page 64 of 78 Ordinary Council Meeting Agenda 28 August 2018
10.2 RECOMMENDATIONS FROM GAWLER YOUTH ADVISORY COMMITTEE MEETING HELD ON 6 AUGUST 2018 Record Number: CC18/135;IC18/242 Author(s): Kate Symes, Governance Coordinator Previous Motions: Nil Attachments: Nil
Item 6.1 - Youth Development Officer Report
RECOMMENDATION That Council adopts the recommendation from the Gawler Youth Advisory Committee made at item 6.1 of the meeting of that Committee meeting held on 6 August 2018, being:
That the Gawler Youth Advisory Committee recommends to Council that: 1. The Youth Development Report be noted. 2. Council acknowledges the five (5) applicants for the Gawler Youth Sports Person Sponsorship Program and support the four (4) applicants that meet the current eligibility criteria and guidelines totalling $400; a. Julian Kowalczyk – Indoor soccer b. Rachel Bryan - Softball c. Charlie Forgione - Basketball d. Jayden Dally-Watkins – Rugby Union. .
Item 10.2 Page 65 of 78 Ordinary Council Meeting Agenda 28 August 2018
10.3 RECOMMENDATIONS FROM SPECIAL INFRASTRUCTURE & ENVIRONMENTAL SERVICES COMMITTEE MEETING HELD ON 7 AUGUST 2018 Record Number: CC18/135;IC18/243 Author(s): Kate Symes, Governance Coordinator Previous Motions: Nil Attachments: Nil
10.3 Motions Made Under Delegated Authority for Noting
OFFICER’S RECOMMENDATION That Council notes the adopted Motions from the Infrastructure & Environmental Services Committee made under Delegated Authority at the meeting held on 7 August 2018, being:
Item 9.1 - Notice of Motion - Biodiversity Management Plan IC18/193
That the Infrastructure and Environmental Services Committee resolves: 1. That the decision made under delegated authority by the IES on 17 July 2018 'Draft Biodiversity Management Plan IC18/19' be revoked. 2. That the draft Biodiversity Management Plan be immediately withdraw from public circulation and from community consultation and be put on hold. 3. That a process of community consultation and elected member workshop be planned and undertaken, as originally intended and approved by the IES and Council in Dec 2016 and as described in the officers report as Stage 2, and the Project Brief document, in order to gather community, stakeholder and elected member input and to gauge broad community and elected member views about the development of a draft BMP in general. 4. That Council undertake a review of the ‘on-hold’ draft BMP and incorporate into it the results, feedback and information gathered from the community consultations and elected member workshops in order to produce an updated draft BMP, a plan that is reflective of the Community Consultation and Workshop gathered information. 5. That the updated draft BMP will be the subject of a full workshop of council, if required, prior to it being finally presented to a full meeting of council for consideration as to whether it should be approved by council ready for a period of public consultation. 6. That following the period of public community consultation, feedback on the draft BMP from the community be considered at a Council meeting on the BMP for the purpose of adopting the Plan. 7. That points 3 to 6 shall be detailed in a Council, community and stakeholder consultation methodology to be produced by staff and circulated to Council Members to guide the above process.
Item 10.3 Page 66 of 78 Ordinary Council Meeting Agenda 28 August 2018
10.4 RECOMMENDATIONS FROM GAWLER HERITAGE COLLECTION COMMITTEE MEETING HELD ON 9 AUGUST 2018 Record Number: CC18/135;IC18/225 Author(s): Sara Preece, PA to Manager Finance and Corporate Services PA to Manager Business Enterprises and Communications Previous Motions: Nil Attachments: Nil
Item 6.1 - External Funding Options for Cultural Heritage Centre
RECOMMENDATION That Council adopts the recommendation from the Gawler Heritage Collection Committee made at item 6.1 of the meeting of that Committee meeting held on 9 August 2018, being:
That the Gawler Heritage Collection Committee recommends to Council that it: 1. Notes that there is currently no mechanism for Council to accept tax deductible monetary donations for the Cultural Heritage Centre, its programs or operations. Donations would nevertheless be gratefully accepted and appropriately recognised. 2. Notes that opportunities do exist for businesses to sponsor the Cultural Heritage Centre, its programs and operations including the Heritage Gallery’s Opening Exhibition. 3. Requests Council staff to develop the necessary supporting documentation to enable the Cultural Heritage Centre to apply to the Australian Taxation Office for recognition for a Deductible Gift Recipient Fund, once the Centre is operational. 4. Proactively promote opportunities for the community to support either financially or in-kind both the Cultural Heritage Centre and the Opening Exhibition.
RECOMMENDATION That Council adopts the recommendation from the Gawler Heritage Collection Committee made at the meeting that Committee meeting held on 12 July 2018, being:
That the Gawler Heritage Collection Committee recommends to Council that the original James Martin Portrait be reinstated to the James Martin Room and be located above the fireplace.
Item 10.4 Page 67 of 78 Ordinary Council Meeting Agenda 28 August 2018
10.5 RECOMMENDATIONS FROM INFRASTRUCTURE & ENVIRONMENTAL SERVICES COMMITTEE MEETING HELD ON 14 AUGUST 2018 Record Number: CC18/135;IC18/244 Author(s): Kate Symes, Governance Coordinator Previous Motions: Nil Attachments: Nil
10.5 Motions Made Under Delegated Authority for Noting
Item 10.5 Page 68 of 78 Ordinary Council Meeting Agenda 28 August 2018
OFFICER’S RECOMMENDATION That Council notes the adopted Motions from the Infrastructure & Environmental Services Committee made under Delegated Authority at the meeting held on 14 August 2018, being:
Item 7.4 - Transit Oriented Gawler Town Centre Development Plan Amendment Update Report IC18/192
RESOLUTION11B IES:2018:08:40 That the Infrastructure & Environmental Services Committee: 1. Notes the Officer’s update report pertaining to the Transit Oriented Gawler Town Centre Development Plan Amendment. 2. Endorse the draft Transit Oriented Gawler Town Centre Development Plan Amendment tender documentation ad amended (connectivity issues as it related to grade separation of Murray Street rail crossing and King Street Bridget to be taken into consideration). 3. Authorise the CEO to release the tender documentation via a select tender process and appoint a suitable qualified town planning consultancy firm to assist in the preparation of the Development Plan Amendment.
Item 7.5 - Environmental Management Update - Community Energy Cost Saving Initiatives IC18/182
RESOLUTION12B 2018:08:41 That the Infrastructure & Environmental Services Committee: 1. Note the Environmental Management Update report. 2. Note that a further report will be presented to the October Infrastructure & Environmental Services Committee meeting with an analysis of Building Upgrade Finance cost recovery and fee structures. 3. Notes that Council administration will continue investigation’s into Council’s support of a community energy co-operative with a further report to be presented to the Infrastructure & Environmental Services Committee at a later date. Item 7.7 - Draft State Planning Policies for South Australia - Public Consultation IC18/173
That the Infrastructure & Environmental Services Committee: 1. Note the release of the State Government’s Draft State Planning Policies for South Australia Paper for public consultation. 2. Note that Elected Member feedback be presented to staff by 22 August 2018 to assist Council in formulating a response for this draft document which is to be circulated to Council Members on 15 August 2018. 3. Authorise the mayor and CEO to finalise the Council submission to the State Government.
Item 10.5 Page 69 of 78 Ordinary Council Meeting Agenda 28 August 2018
10.5.1 Item 7.1 - Proposed Parking Changes - Murray Street and Julian Terrace north and south
RECOMMENDATION That Council adopts the recommendation from the Infrastructure & Environmental Services Committee made at item 7.1 of the meeting of that Committee meeting held on 14 August 2018, being:
That the Infrastructure and Environmental services Committee recommends that Council:
1. Receives the DRAFT Proposed Parking Changes – Murray Street South and Julian Terrace - North and South report. 2. Approves the introduction of four hour parking - 4P - between 9am-5pm Monday to Friday to Murray Street, south of Bridge Street only and Bus Zone Parking to the existing two on- street parking bays at the front of the Gawler Cinema with no changes to parking along Julian Terrace north and south is endorsed as the preferred option and implemented accordingly (as per Figure 4 in Attachment 3). 3. Notes that any changes to the parking controls as endorsed be undertaken and the design and implementation of any changes to parking controls in the area be provided as notification to property owners and business owners along with information being placed on social media and local print media 4. Acknowledges the feedback received on the proposed changes from the community and that Council advise the participants of Councils decision
10.5.2 Item 7.2 - On and off Leash Areas
RECOMMENDATION That Council adopts the recommendation from the Infrastructure & Environmental Services Committee made at item 7.2 of the meeting of that Committee meeting held on 14 August 2018, being:
That the Infrastructure & Environmental Services Committee recommends that Council:
1. Notes the On and Off Leash Areas Report. 2. Implement a “time share” arrangement in Clonlea Park and Dead Man Pass Reserve where dogs must be on leash between 10am to 4pm in order to minimise potential conflict with other users of these high use/multi-functional areas to commence on 1 February 2019. The exception being an area defined previously in staff reports in Clonlea Park on the north para river flat east of the helicopter pad. 3. That the Clonlea dog park is acknowledged as being off leash at all times. 4. Implement a community notification/education program leading up to and during the first two months of the time share model’s application. 5. Review the changes and provide a report on any significant issues that arise and provide a report back to this Committee after 12 months
Item 10.5 Page 70 of 78 Ordinary Council Meeting Agenda 28 August 2018
10.5.3 Item 7.3 - Walking and Cycling Plan - Update Report
RECOMMENDATION That Council adopts the recommendation from the Infrastructure & Environmental Services Committee made at item 7.3 of the meeting of that Committee meeting held on 14 August 2018, being:
That the Infrastructure & Environmental Services Committee recommends that Council: 1. Notes the community consultation undertaken in preparation of the Walking and Cycling Plan 2018-2028. 2. Notes the feedback received from Elected Members that has informed updates made to the Walking and Cycling Plan 2018-2028. 3. Adopts the Walking and Cycling Plan 2018-2028 as amended. 4. Notes the action plan in the Walking and Cycling Plan 2018-2028 will be considered within Council’s Long Term Infrastructure and Asset Management Plan and Long Term Financial Plan for strategic infrastructure planning purposes. 5. Seeking the administration to write back to individuals and groups who have participated in the consultation process, thanking them for their involvement and referring them to the final document to which they have contributed. 6. Notes that the timing in completing this study is helpful relative to the soon to commence formulation of the Bicycle Tourism Strategy.
10.5.4 Item 7.6 - Local Emergency Risk Management Services Report
RECOMMENDATION That Council adopts the recommendation from the Infrastructure & Environmental Services Committee made at item 7.6 of the meeting of that Committee meeting held on 14 August 2018, being:
That the Infrastructure & Environmental Services Committee recommends that Council: 1. Approves the Local Emergency Risk Management Report, Implementation Plan and Community Emergency Management Plan and authorise the Chief Executive Officer to provide the documents to the Barossa Zone Emergency Management Committee and SA Fire and Emergency Services Commission in satisfaction of the funding deed submitted by the Barossa Council. 2. Endorses the Town of Gawler’s Emergency Incident Response flowchart and single point of contact when responding to external emergency responses. 3. Supports the development and implementation of online community information sharing portals on Councils webpage outlining response protocols to emergencies. 4. Supports the ongoing Business Continuity and Emergency Management Plan process and the Town of Gawler’s i-Responda framework for the provision of Council resources to support emergency services 5. Instruct the Chief Executive Officer to implement relevant activities in accordance with the implementation plan and seek opportunities for collaborative regional funding and approaches to implementation, so far as reasonably practicable and within available resourcing levels.
Item 10.5 Page 71 of 78 Ordinary Council Meeting Agenda 28 August 2018
11 COUNCIL MEMBER REPORTS
11.1 GAWLER HEALTH ADVISORY COUNCIL MINUTES JULY 2018 - CR DAVID HUGHES Record Number: CC18/45;IC18/245 Author(s): Chris Haynes, Governance Support Officer Previous Motions: Nil Attachments: 1. Gawler District Health Advisory Council Minutes 26 July 2018 CR18/52534
OFFICER’S RECOMMENDATION That the Gawler District Health Advisory Council Minutes 26 July 2018 be noted.
COMMENTS/DISCUSSION The minutes of the Gawler District Health Advisory Council are attached for Member’s information.
STATUTORY REQUIREMENTS Code of Practice for Council Meeting Procedures, Clause 8. Council Members – Reports.
FINANCIAL/BUDGET IMPLICATIONS Nil
COMMUNITY PLAN Objective 3.1: Health and social wellbeing services in Gawler to meet growing regional community needs Objective 5.1: Support and encourage community teamwork
Item 11.1 Page 72 of 78 Ordinary Council Meeting Agenda 28 August 2018
12 QUESTIONS ON NOTICE
12.1 CR ADRAIN SHACKLEY - DECLARED WEEDS Record Number: CC14/349;IC18/248 Author(s): Kate Symes, Governance Coordinator Previous Motions: Nil Attachments: Nil
Councillor Shackley gave notice of his intention to ask the following question:
Question 1. Does Gawler Council have a strategy to deal with Declared Weeds on Council road verges and parks and reserves or a plan to have a strategy? Among Declared Weeds those observed recently are Caltrop, Gazania, Olive, Fountain Grass (Cenchrus setaceum), Cape Tulip, Artichoke, Silverleaf Nightshade, Boxthorn, Bridal Creeper. 2. What annual resources are currently allocated for control of Declared Weeds by Gawler Council. 3. What timeframe is planned for control of Declared Weeds by Gawler Council?
Item 12.1 Page 73 of 78 Ordinary Council Meeting Agenda 28 August 2018
13 QUESTIONS WITHOUT NOTICE
14 MOTIONS ON NOTICE
Nil
15 MOTIONS WITHOUT NOTICE
Page 74 of 78 Ordinary Council Meeting Agenda 28 August 2018
16 CONFIDENTIAL REPORTS
16.1 BUSINESS INNOVATION HUB RECOMMENDED OPERATOR
Reason for Confidentiality In accordance with Sections 83(5) and 84(6) of the Local Government Act, 1999 – the Chief Executive Officer considers that this item may be considered in confidence by the Council on the grounds set out below (and therefore will remain confidential until the Council resolves how this item is to be classified). A further written report will be considered by Members at the Meeting after the following recommendation is carried.
OFFICER’S RECOMMENDATION 16.1 Business Innovation Hub Recommended Operator That: 1. Pursuant to Section 90(3) (d)(i),(d)(ii),(k) of the Local Government Act 1999 (the Act), the Council orders that the public be excluded from attendance at that part of this meeting relating to Item 16.1, expecting the following persons: Chief Executive Officer Manager Development, Environment & Regulatory Services Manager Infrastructure & Engineering Services Manager Finance & Corporate Services Manager Business Enterprises & Communications Manager, Library and Community Services Minute Taker
to enable the Council to consider Item 16.1 in confidence on the basis the Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating to Item 16.1:
(d)(i) commercial information of a confidential nature (not being a trade secret) the disclosure of which could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party (d)(ii) commercial information of a confidential nature (not being a trade secret) the disclosure of which would, on balance, be contrary to the public interest (k) tenders for the supply of goods, the provision of services or the carrying out of works. 2. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Page 75 of 78 Ordinary Council Meeting Agenda 28 August 2018
16.2 PHOENIX PLAZA CAR PARK PRIVATE PARKING AGREEMENT
Reason for Confidentiality In accordance with Sections 83(5) and 84(6) of the Local Government Act, 1999 – the Chief Executive Officer considers that this item may be considered in confidence by the Council on the grounds set out below (and therefore will remain confidential until the Council resolves how this item is to be classified). A further written report will be considered by Members at the Meeting after the following recommendation is carried.
OFFICER’S RECOMMENDATION 16.2 Phoenix Plaza Car Park Private Parking Agreement That: 1. Pursuant to Section 90(3) (a),(d)(i),(h) of the Local Government Act 1999 (the Act), the Council orders that the public be excluded from attendance at that part of this meeting relating to Item 16.2, expecting the following persons: Chief Executive Officer Manager Development, Environment & Regulatory Services Manager Infrastructure & Engineering Services Manager Finance & Corporate Services Manager Business Enterprises & Communications Manager, Library and Community Services Minute Taker
to enable the Council to consider Item 16.2 in confidence on the basis the Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating to Item 16.2:
(a) information the disclosure of which would involve the unreasonable disclosure of information concerning the personal affairs of any person (living or dead) (d)(i) commercial information of a confidential nature (not being a trade secret) the disclosure of which could reasonably be expected to prejudice the commercial position of the person who supplied the information, or to confer a commercial advantage on a third party (h) legal advice. 2. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Page 76 of 78 Ordinary Council Meeting Agenda 28 August 2018
16.3 CONFIDENTIAL RECOMMENDATIONS FROM CEO PERFORMANCE MANAGEMENT PANEL MEETING HELD ON 16 AUGUST 2018
Reason for Confidentiality In accordance with Sections 83(5) and 84(6) of the Local Government Act, 1999 – the Chief Executive Officer considers that this item may be considered in confidence by the Council on the grounds set out below (and therefore will remain confidential until the Council resolves how this item is to be classified). A further written report will be considered by Members at the Meeting after the following recommendation is carried.
OFFICER’S RECOMMENDATION 16.3 Confidential Recommendations from CEO Performance Management Panel Meeting held on 16 August 2018 That: 1. Pursuant to Section 90(3) (e) of the Local Government Act 1999 (the Act), the Council orders that the public be excluded from attendance at that part of this meeting relating to Item 16.3, expecting the following persons: Chief Executive Officer Manager Development, Environment & Regulatory Services Manager Infrastructure & Engineering Services Manager Finance & Corporate Services Manager Business Enterprises & Communications Manager, Library and Community Services Minute Taker
to enable the Council to consider Item 16.3 in confidence on the basis the Council considers it necessary and appropriate to act in a meeting closed to the public (excepting those persons listed above) in order to receive, discuss or consider in confidence the following information or matter relating to Item 16.3:
(e) matters affecting the security of the council, members or employees of the council, or council property; or the safety of any person. 2. Accordingly, on this basis, the principle that meetings of the Council should be conducted in a place open to the public has been outweighed by the need to keep the information or matter confidential.
Page 77 of 78 Ordinary Council Meeting Agenda 28 August 2018
17 CLOSE
18 NEXT ORDINARY MEETING
Tuesday 25 September 2018 commencing at 7:00PM
Page 78 of 78