AGENDA SESSION RENO COUNTY COMMISSION COMMISSION CHAMBERS OF COURTHOUSE Tuesday, January 21, 2020 9:00 A.M.
1. Call to Order
2. Pledge of Allegiance to the American Flag and Prayer
3. Public Comment on Items not on the Agenda. Please come forward to the podium, state your name and address and limit your remarks to not more than 5 minutes per item.
4. Commission and County Administrator Comments
5. Determine Additions to the Agenda. (Restricted to subject matters that were not known at the time of the agenda publication and to subject matters that require immediate Board discussion and/or action and which cannot be deferred to a later date.)
6. Consent Agenda (items considered routine for approval. If any Commissioner or person in the audience would like further discussions or explanation of any item they may ask that it be removed from the consent agenda for additional consideration).
a. Vouchers (bills or payments owed by the county or related taxing units). b. Change Orders 2019: 1204, 1205; and 2020: 23-38. c. Appoint Erica Rivera to the Reno County Public Transportation Commission for a 3-year term beginning February 1, 2020 and ending December 31, 2022.
Action – Motion to approve the Consent Agenda Hirst Sellers Bush
7. Public Hearing: Vacation of a portion of Victory Road approximately ¼ mile north of Greenfield Road as petitioned by Brandon and Kristina Harder.
a. Motion to Open the Hearing b. Discussion c. Motion to Close the Hearing
8. Action Items
a. Resolution 2020-03 vacating a portion of Victory Road approximately ¼ mile north of Greenfield Road as petitioned by Brandon and Kristina Harder.
Action – Motion to approve/not approve Resolution 2020-03 vacating a portion of Victory Road approximately ¼ mile north of Greenfield Road as petitioned by Brandon and Kristina Harder.
Hirst Sellers Bush
b. Third-Party Administration Agreement with ComplianceOne for services related to FMCSA (Federal Motor Carrier Service Administration) Clearinghouse for CDL License holders.
Action – Motion to approve/not approve a Third-Party Administration Agreement with ComplianceOne for services related to FMCSA (Federal Motor Carrier Service Administration) Clearinghouse for CDL License holders.
Hirst Sellers Bush
c. Proposal from SCS Engineers to provide Annual Solid Waste Consulting Services for calendar year 2020 at a cost of $91,500.
Action – Motion to approve/not approve the proposal from SCS Engineers to provide Annual Solid Waste Consulting Services for calendar year 2020 at a cost of $91,500.
Hirst Sellers Bush d. Proposal from SCS Engineers to provide Air Quality and Gas Collection and Control System (GCCS) services at the Solid Waste Landfill Facility for calendar year 2020 at a cost of $150,700.
Action – Motion to approve/not approve the proposal from SCS Engineers to provide Air Quality and Gas Collection and Control System (GCCS) services at the Solid Waste Landfill Facility for calendar year 2020 at a cost of $150,700.
Hirst Sellers Bush e. Proposal from SCS Engineers to provide Engineering and Planning Services at the Landfill for calendar year 2020 at a cost of $246,900.
Action – Motion to approve/not approve the proposal from SCS Engineers to provide Engineering and Planning Services at the Landfill for calendar year 2020 at a cost of $246,900.
Hirst Sellers Bush f. Purchase of four (4) 2020 Ford SUV Hybrid Utility Patrol Vehicles from Midwest Ford/Rusty Eck Ford for a grand total of $117,188 after trades.
Action – Motion to approve/not approve the purchase of four (4) 2020 Ford SUV Hybrid Utility Patrol Vehicles from Midwest Ford/Rusty Eck Ford for a grand total of $117,188 after trades.
Hirst Sellers Bush g. Purchase of one (1) 2020 Ford F150 Patrol Truck from Midwest Ford/Rusty Eck Ford for $16,602 after trade.
Action – Motion to approve/not approve the purchase of one (1) 2020 Ford F150 Patrol Truck from Midwest Ford/Rusty Eck Ford for $16,602 after trade.
Hirst Sellers Bush h. Purchase of two (2) used vehicles for the Sheriff’s Detective Division at a total not-to-exceed cost of $39,000 after trades.
Action – Motion to approve/not approve the Sheriff Office purchasing two (2) used vehicles for the Detective Division at a total not-to-exceed cost of $39,000 after trades.
Hirst Sellers Bush i. Tabled from 01-14-2020: Reorganization of the BOCC
Action – Motion to nominate as BOCC Chairperson for 2020.
Hirst Sellers Bush
Action – Motion to nominate as BOCC Vice-Chairperson for 2020.
Hirst Sellers Bush
j. Resolution 2020- dividing Reno County into Commissioner Districts pursuant to K.S.A. 19-204.
Action – Motion to approve/not approve Resolution 2020- dividing Reno County into Commissioner Districts pursuant to K.S.A. 19-204.
Vice Member Chair
9. Discussion Items
a. Proposal from 5Bugle Training and Consulting to conduct an evaluation of fire service delivery within the county’s fire districts.
10. Additions to the agenda
11. Adjournment
RESOLUTION 2020-
A RESOLUTION AFFIRMING RENO COUNTY RESOLUTION 2017-01, DIVIDING RENO COUNTY INTO COMMISSIONER DISTRICTS PURSUANT TO K.S.A. 19-204
WHEREAS, K.S.A. 19-204 requires the Board of County Commissioners to divide the county into three commissioner districts as compact and equal in population as possible; and
WHEREAS, on January 10, 2017 by Resolution 2017-01, the Board of County Commissioners most recently divided Reno County into three commissioner districts pursuant to K.S.A. 19-204; and
WHEREAS, the 2010 Kansas Census remains the last official census available to the Board of County Commissioners; and
WHEREAS, having considered the census data, the Board of County Commissioners finds that the current composition of the commissioner districts established by Resolution 2017-01 remains as compact and equal in population as possible.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF RENO COUNTY, KANSAS that:
1. The three commissioner districts of Reno County shall continue to be divided and apportioned as follows:
A. DISTRICT NO. 1 (Population 22,583)
Hutchinson Precincts: 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 17, 22, 23, 23 Exclave and 24
B. DISTRICT NO. 2 (Population 21,406)
Hutchinson Precincts 1, 2, 3, 16, 18, 19, 26 and 26 Exclave
Cities: Abbyville Plevna Arlington Pretty Prairie Haven Sylvia Langdon Turon Partridge
South Hutchinson Precincts: 1, 2 and 3
Townships: Albion Langdon Roscoe Arlington Lincoln Sumner Bell Loda Sylvia Castleton Miami Troy Center Ninnescah Westminster Grove Plevna Yoder Haven Reno South
C. DISTRICT NO. 3 (Population 20,522)
Hutchinson Precincts: 20, 21, 25, 27, 28, 28 Exclave, 29, 30, 31, 32 and 33
Nickerson Wards: #1, 2 and 3
Cities: Buhler Willowbrook The Highlands
Townships: Clay North Little River Clay North Enclave Medford Clay South Medora Enterprise Reno North Grant Salt Creek Hayes Valley Huntsville Walnut
2. The effective date of this resolution shall be upon its adoption.
ADOPTED AND APPROVED BY THE BOARD OF COUNTY COMMISSIONERS OF RENO COUNTY, KANSAS, IN REGULAR SESSION THIS 21ST DAY OF JANUARY 2020.
, Chairperson
, Member
, Member ATTEST:
Donna Patton, County Clerk notu AGENDA REOUEST
(;(nì)ntiss¡(nun r ty
AGENDA ITEM: Discussion on a proposal from SBugle Training and Consulting to conduct an evaluation of fire service delivery within the county's fire districts.
PRBSENTED BY: Adam Weishaar
RECOMMENDED ACTION: Discussion I
AGENDA DATE: t, anuary 2L,2020 I
EXECUTIVE SUMMARY (Title or Description, Impact or Goal, Dollar Amount and Funding Source, and Timeframe). Please limit tofour (4) sentences.
lf approved, 5Bugle Training and Consulting will be looking at the Reno County Fire district's current strengths, weaknesses, opportunities and threats; facilities, equipment, training, manpower, and attracting/retaining volunteers. This evaluation can be completed for a cost not to exceed S1-0,000.
ln addition, SBugle can create a strategic plan based on their findings for a cost not to exceed $2,500.
lìcr,irr.rl : 2lll1 i,ìill 1ì RENO COUNTY, KANSAS FIRE/EMS DELIVERY EVALUATION/IMPROVEMANT PROJECT
CONSULTING AGREEMENT
2Û6 This agreement dated is made by and between the County of Reno, W. l't Avenue, Hutchinson, Kansas 67 501 (Agent)' and Five Bugle Training & Consulting LLC, W6095 Rock Creek Rd., Mondovi, Wisconsin s47ss (FBTC).
Fire l. Consultation Services.-,2t2t Agent hereby enters into a contract with FBTC to perform *d E *rg.n.y Medical Service (EMS) service delivery consulting services for Reno County perthe atkched project proposal.
2. Additional Responsibilities. Additional written assignments beyond those included in th. ab"* aérviões must be approved in advance on a project basis.
as an 3. Independent Contractor. The Agent and the consultant agree that FBTC will act *O"p"r¿"rt t tor in the performance of its duties under this contract. Accårdingly, FBTC shall be rãsponsible for payment of all taxes including Federal, State andlócal t¿xes arising out of the consultant's activities in accordance with this contract, including by way of illustration but not limitation, Federal and State income tax, Social Security tax, Unemployment Insurance taxes, and any other taxes or business license fee as required.
4- Terms and.Conditions.
a. All work shall become the properlry of the Agent' b. The timeline for performance objectives will follow those outlined in the proposal upon cùfirmation/agreement between the County Administrator and the Consultant. c. Provisions for termination in the event of non-performance,þrce møieure, or by either party upon ten (10) days written notice prior to cancellation. d. The consultant/Independent Contractor shall abide by the County's Ethics Code to the extent it is applicable. e. Consultant/Independent Conlractor will furnish proof of insurance coverage. f. The Consultanlindependent Contractor agrees that it shall be responsible for its own acts and wilt be responsible for all damages, costs, fees and expenses which arise out of the performance of the Agreement and which are due to Consultanflndependent Contractor's own negligence, tortious acts by Consultant/Independent Contractor, its employees, agents, representatives' or anyone else assóciated with said contractor or related claims, paterit, copyright infringement or other unlawful conduct.
5. Terms of Agreement. This agreement will begin upon date of signature and will end June 30,2020.
Page 1 of3 6. Time Devoted by Consultant. FBTC will commit wtratevertime is required in @ un¿"t this contract; variations to the proposal requested by the Couãty Admitistrator that will change the direction of the work and normal hours committeá to the project, may increase the project fee upon mutual agreement of all parties.
T. project Updates. FBTC will provide regular progress Fdates on the project to the C"*fy'r d.ttgnated liaison. Updates may be either written or verbal in nature.
B. place Where Services Will Be R-endered. FBTC will perform services in accordance with this at eiitrer Reno County or in its home office located in Mondovi, WI. "ontruct Incidental travel to other locations required to accomplish the project will be approved by the County Administrator. Bruce Fuerbringer, Owner of FBTC, will to supervise the project. The consultant may involve other employees as necessary complete the project, but no sub-contractors will be used' g. Non-competition. The Agent agrees not to recruit or to hire any member of FBTC * consultant or sub-contractor, during any period of this "tth"tagreement "t o."*ploy.", for one year following its termination without the written consent of Bruce Fuerbringer, Owner, FBTC'
10. Release of Liabilitv. As an emergency service delivery evaluation and resulting r"co-*è"¿ationlãre intended tosupport fire service and EMS best practices, it is understood that circumstances may exist or occur that as a result, cannot guarantee the optimum and successful service delivery to save lives and properly in all cases. FBTÒ shall not be held liable for any negative outcomes in actions or outcomes that may result from an emergency response.
11. Modiflcation of Tcrms. This agreement may be modified upon mutual witten agreement of the Parties.
12. Confidential Information. The consultant agrees that any information received by the @erance of the consultant's obligations in accordance with this contraot, whlch ðonr.*r the personal, financial or other affairs of the Agent will be treated by the consultant in fuli confidence and will not be revealed to any other persons, firms or organizations.
13. Goveming Law. This Agreement shall be governed by the Iaws ofthe State of Kansas.
14. Other. Consultant agrees that this contract will be performed in compliance with ffiable laws, incîuding the requirements that there will be no discrimination on the bãsis of race, color, religion, national origin, age, disability' ancestry, or veteran status in employment or any program or activity associated with this agreement
15. Pavment to Consultant.
a. Professional Fees. Professional fees for this project will be billed at $10O/hour, not to exceed $10,000.00.
Page 2 of3 b. Out of Pocket Expenses. Bítlable expenses (mileage, Iodging) must be pre- approved by the County Administrator; Miscellaneous out of pocket expenses' including meals, shall be the responsibility of FBTC. c. paymenischedule. An invoice will be submitted at the end of the project to tht C"*ty Ad"tt"tstrator and paid in a lump sum contingent upon successful performance of duties.
16. Signatures
Dated this day of 20 - Reno County, Kansas
Authorized Signature PrinlType Name and Title Date
f ive Bugle Training & Consulting LLC
Bruce A. Owner Authorized Signature PrinlType Name and Title Date
Page 3 of3 RENO COUNTY, KA¡ISAS FIRE/EMS DELIVERY EVALUATION AI\D STRATEGIC PLAI\ PROJECT
FIVE BUGLE TRAINING A¡ID CONSULTING' LLC PROPOSAL
Overview: Reno Cormtyo Kansas seeks to have an evaluation of fire and emergency medical service delivery within the county's fire districts to determine how improved ïesponse delivery might be gained. Current concerns regarding fire service delivery include lack of training, staffing and response capabilities, with times when the fire districts are unable provide an adequate response to emergency situations.
Proposed A.ction Steps:
lnitialconsult meet with re and conduct 4 hours Fire District and MunicipalChiefs lnterviews, including 32 hours and a aratus reviews EMS Service Provider lnterviews 6 hours Other shareholder interviews as directed) 4 - 8 hours M ect reviedu meeti with Cou 2 hours Drafti of initial and recommendations 32 hours Review of initial with Cou 2 hours rt as directed for fÍnaf draft n 2-4hours Presentation of findings/recommendations to Reno 4-6 hours Cou re ration and conduct Contingency hours (travel between sites, etc) 4 hours Total EstimatedTÎme¡ ltXÌ hours
The above table describe the general act¡on steps to be taken in order to gain an understanding of the current situation/status of Fire/EMS service delivery within Reno County, to include, but not limited to 1) provider service delivery philosophies, 2)current strengths, weaknesses, opportunities and threats (SWOT), 3) stakeholder (both internal and external) perceptions, and to 4) develop recommendations for improving Fire/EMS service delivery within the County.
Time comm¡tments are estimations, but are based on the 'not-to-exceed' cost factor of the contract. Actual time invested may exceed 100 hours, but any excess hours will not be billed to the County. Any reductions in hours required will result in reduced billing to the County.
lf the County would like FBTC to develop a strategic plan based on the above actions, it would be work considered in addition to the above proposal. As the action steps above include a number of actions taken to develop a strategic plan, onty an additional2ïo/o, or 52,500 would be required to complete the strategic plan and present it in conjunct¡on with the evaluation project. This fee includes review meetings and directed modification(s) of the plan. Travel Costs:
FBTC understands that expenses can potentially threaten the fiscal viability of a valuable project, especially when budget is a concern. To that end, rather than charge a mileage fee, FBTC would charge only the actual cost of car rental and gasoline for the purpose of travel to and back from the project, which can be up to a 50% reduction in travel costs. For this project, onþtwo (2) trips are ant¡c¡pated (one for a full week on-site vis¡t, including any evening hours required), with any additional travel requiring approval of the County Administrator.
To enable a week of on-site research work, FBTC will seek economical lodging or would be willing to overnight at a fire station, if logistically feasible and acceptable to a fire department with such facilities. Meals will be included in 'incidental expenses' at FBTC's expense per the proposed contract.
Respectfu lly Submitted,
! c .*F Á Bruce A. Fuerbringer, M.S., EFO Five Bugle Training and Consulting, LLC.