MINUTES OF THE REGULAR BOARD MEETING OF THE BOARD OF TRUSTEES OF THE INDEPENDENT SCHOOL DISTRICT OF BOISE CITY MONDAY, FEBRUARY 8, 2016 6:00 P.M. REGULAR BOARD MEETING EDWARD L. DAVIS DISTRICT SERVICES CENTER 8169 W. Victory Road - Boise, Idaho

REGULAR SESSION

At 5:59 p.m. President Nancy Gregory called the meeting to order. Those in attendance were Trustees Nancy Gregory, Doug Park, Troy Rohn, AJ Balukoff, Maria Greeley, Brian Cronin, and Dave Wagers. Also present were Superintendent Dr. Don Coberly; Deputy Superintendent Coby Dennis and Clerk Jennette Clark; Directors Lisa Roberts, Amy Kohlmeier, Dr. Ann Farris, Matt Kobe and Blas Telleria; Administrators Dr. Betty Olson, Debbie Donovan and Nancy Landon; Supervisor Dr. Teri Thaemert, and Dr. Peggy Sawyer; Communications Specialist Ryan Hill; Public Information Specialist Dan Hollar; BEA President Stephanie Myers; Principals Tim Standlee, Tim Lowe, Derek Gardner, Jeff Hultberg, Wendi Forrey, Bryce England and Joan Bigelow.

All stood for the Pledge of Allegiance led by Washington Elementary Choir – Teacher Julie Miner and Principal Wendy Forrey

RED APPLE AWARD

It is our pleasure this evening to recognize an individual who has served the children of the Boise School District for almost 23 years. This person is loved by her students, appreciated by their parents, and respected by her peers.

This person is a progressive and talented teacher who has dedicated herself to providing a tremendous education to her students. Despite being a master teacher, she is constantly seeking new strategies to improve her instruction, and recently earned her endorsement as a Consulting Math Teacher. Her students have reaped the rewards of her passion for mathematics. Students in her classroom experience project-based learning, enhance their sense of self by learning to develop a “growth mindset,” and learn to look at math through a whole new lens.

This person has served as a resource to her fellow teachers. She is always more than willing to share her knowledge with her colleagues. She is a long-time member of Amity Elementary School’s leadership team, and a two-year member of the instructional lead team.

Like many teachers, this person is reluctant to accept praise for her work, but she is truly deserving of recognition. She is a valued member of the Amity community and a true asset to the Boise School District.

Tonight it is our distinct honor to present the Red Apple Award for February 8, 2016 to Christy Schwehr, 4th grade teacher, Amity Elementary School, for outstanding service to education and for educating today for a better tomorrow.

GOLDEN APPLE AWARD

It is our pleasure this evening to recognize an individual who has served the children of the Boise School District for almost 7 years. This person has been described as dedicated, considerate, flexible, friendly, focused, generous, impressive, kind, hard-working, humble, and respectful. She is all of these things and more.

This person always goes out of her way to ensure that Highlands Elementary School is clean and safe, stopping by classrooms to make sure everything is in order or to see if there is anything that a teacher

- 1 - needs. She concerns herself with the quality of her work, attending to the smallest detail with efficiency and dedication.

This person is an amazing asset to Highlands. She is continually in motion, always looking for things to fix or clean in order to make the school a better place to learn and grow. She is extremely compassionate and thoughtful, using meticulous care to keep the staff, students, and families of the school as safe as can be. The pride she takes in her work is evident in the clean glow of the school – and she does it all with a smile and a kind word.

Tonight it is our distinct honor to present the Golden Apple Award for February 8, 2016 to Anna Morales, head custodian, Highlands Elementary School, for outstanding service to education and for educating today for a better tomorrow.

ASB REPRESENTATIVES REPORTS

ASB representatives from Borah High School and Frank Church High School reported to the Board of Trustees: Borah High School – Summer Morrison and Allana Snowball; Frank Church High School – Jessica Wiley.

CONSENT AGENDA ITEMS

Upon a motion by Trustee Balukoff with a second by Trustee Greeley, the Board unanimously approved Enclosures 1 - 13.

1. Minutes of previous meetings: a. Enc 1 – Minutes: Board Meeting – January 11, 2016 b. Enc 1a – Minutes: Board Workshop – January 29, 2016

2. Business and Financial Items: a. Enc 2 - Regular Bills – Report reflected total checks written in January 2016 of $67,891,810.49 b. Enc 3 - Treasurer’s Report – Report reflected a balance on the books as of January 31, 2016 of $5,596,032.99 c. Enc 4 - Capital Outlay Projects in Progress: ° Whitney Well #5 ° Jefferson Fire Alarms ° Boise High School Training Room ° F & O New Facility ° Capital High School Wrestling Room HVAC RTU Replacement ° Longfellow Portable #96 ° Maple Grove Roof

d. Enc 5 - ASB Financial Reports:

SCHOOL BEG. BAL. INCOME EXPENSE BALANCE BOISE 344,759.13 72,372.74 45,937.46 371,194.41 BORAH 241,898.08 55,177.86 88,410.88 208,665.06 CAPITAL 179,407.66 88,902.33 55,866.32 212,443.67 FRANK CHURCH 28,254.84 543.41 852.65 27,945.60 PROF TECH 42,367.53 6,274.84 7,050.39 41,591.98 TIMBERLINE 369,556.64 62,538.97 56,309.48 375,786.13

- 2 - EAST 65,201.77 5,696.91 12,370.81 58,527.87 FAIRMONT 57,612.65 7,700.11 5,389.56 59,923.20 HILLSIDE 54,052.03 3,860.39 4,592.45 53,319.97 LES BOIS 46,819.42 1,813.86 6,923.57 41,709.71 NORTH 90,041.03 5,583.89 7,855.58 87,769.34 RIVERGLEN 36,470.64 3,125.22 2,530.45 37,065.41 SOUTH 97,639.68 4,524.09 5,013.81 97,149.96 TVMSC 46,088.48 3,755.00 992.11 48,851.37 WEST 72,476.55 3,134.24 4,503.87 71,106.92 e. Enc 6 - Elementary Financial Reports: Reports were approved as presented. f. Enc 7 – Financial Statements Reissued: The District was informed by Eide Bailly in late December that the information provided by PERSI as it pertained to recording the new GASB 68 pension liability was inaccurate. As a result of this information, the District and the auditor, Eide Bailly agreed that the information and amounts were material to the financial statements and we should reissue the June 30 th Financial Statements. g. Bid Awards: Enc 8 – New Facilities & Operations Building: CM Company recommends the District accept the low responsible bids meeting specifications as listed:

Fuel Distribution Dale’s Service, Inc $ 199,998 Fencing Diamond Contractors, LLC $ 79,950 Carpentry Summit Wall Systems Inc $ 52,574 Dampproofing/Waterproofing Modern Roofing $ 22,315 Caulking/Sealants allowance $ 30,000 Fire Protection Viking Automatic Sprinkler C. $ 246,230 Mechanical Buss Mechanical Services $1,426,940 Electrical Power Plus, Inc $1,377,070

Enc 8 – Sale of Residential Home: The District has accepted an offer to purchase the residential home built by the Occupational Education program during the 2013-2015 school years for $217,300. The home is located at 1731 S Watersilk Pl. h. Final Pays – Enc 9 Valley View Elementary School Parking Lot: The final contract amount was $477,911.28 including change orders netting to a total of $17,411.28. Previous payments totaling $454,015.72 have been issued on this project. Therefore, it is recommended that the project be approved and final payment in the amount of $23,895.56 be made to Diamond Contractors.

Valley View Elementary School Portable Building: The final contract amount was $250,075.46 including change orders netting to a total of $7,856.46. Previous payments totaling $237,571.69 have been issued on this project. Therefore, it is recommended that the project be approved and final payment in the amount of $12,503.77 be made to Pacific Mobile Structures.

Maple Grove Elementary School Parking Lot: The final contract amount was $82,827.00. There were no change orders. Previous payments totaling $78,685.65 have been issued on this project. Therefore, it is recommended that the project be approved and final payment in the amount of $4,141.35 be made to T.A. Dibble Excavation.

Borah High School Track Resurface: The final contract amount was $230,236.63 including change orders totaling $7,613.95. Previous payments totaling $218,724.80 have been issued on

- 3 - this project. Therefore, it is recommended that the project be approved and final payment in the amount of $11,511.83 be made to KCDA and Field Turf USA.

3. Personnel Items: a. Enc 10 - Personnel Report: The Board approved the Personnel Report for February, 2016.

New Hire Employee Location Position Vacancy Reason Effective Certified Leonard, Robin West Jr. Teacher-Sec. Leave 1/19/2015 Randolph, Jesse Morley Nelson Teacher-Elem. Retirement 1/13/2016 Classified Barsten, Breanna Lowell Elem Spec. Ed. Asst. Retirement 1/25/2016 Bush, Tammy Capital High Business Technician Retirement 1/28/2016 Carpenter, Sigrid Roosevelt Elem School Support Asst. Resignation 1/6/2016 Chandler, Natalie DSC Admin Asst. DSC Leave 2/1/2016 Cortes, Luz Whittier Elem ELL Tutor Transfer 1/19/2016 Hoelscher, David Fort Boise Site Support Sp New Position 2/1/2016 Titmus, Kelly Capital High Spec. Ed. Asst. Resignation 1/29/2016 Wilson, Leah Hillcrest Elem School Support Asst. Transfer 1/12/2016 Zernial, Tammy West Jr. Spec. Ed. Asst. Transfer 1/28/2016 Facilities & Operations Ali, Aden Riverglen Jr. Custodian Resignation 1/29/2016 Amurkhonova, South Jr. High Custodian Transfer 1/26/2016 Omerovic, Nevresa South Jr. High Custodian New Position 1/29/2016 Tourville, Marlena North Jr. Custodian Transfer 1/19/2016 Umarov, Suleyman Fairmont Jr. Custodian New Position 1/19/2016 Yates, Jacob F&O HVAC Technician Retirement 2/1/2016 Leaving the District Employee Location Position Reason Effective Certified Maybon, Jared Les Bois Jr. Teacher-Sec. Leave Ed. Prof. 1/22/2016 Classified Gilbert, Erin Roosevelt Elem School Support Asst. Personal 1/15/2016 Hutton, Sharon DSC Admin Asst. DSC Death 12/29/2015 Silva, Chandra Capital High Spec. Ed. Asst. Personal 1/15/2016 Facilities & Operations Boles, Byron Monroe Elem Custodian Retirement 1/29/2016 Serratos Garcia, Boise High Custodian Personal 12/18/2015 Marcos Food Service Priester, Wanda Borah High Food Service Work Retirement 12/18/2015 Leave of Absence Employee Location Position Type of Leave Effective Certified Defrees, Jessica West Jr. Teacher-Sec. FMLA 1/4/16-2/12/16 Defrees, Jessica West Jr. Teacher-Sec. Parental 2/16/16-6/2/16 Husted, Lindsay North Jr. Teacher-Sec. FMLA 1/7/16-2/5/16 Husted, Lindsay North Jr. Teacher-Sec. Parental 2/8/16-6/2/16 Mccrostie, John Grace Jordan Teacher-Music Legislative 1/11/16-3/18/16 Tomlinson, Tristin Whittier Teacher-Special Ed. FMLA 1/6/16-2/11/16

- 4 - 4. Other Business: a. Enc 11 - Enrollment Report: The total enrollment for February 1, 2016 is 26,133 up 80 from the same time last year. b. Enc 12 – Quarterly Leasing Report: were presented as requested c. Enc 13 – Quarterly Maintenance: were presented as requested

MATH NIGHT UPDATE

Dr. Teri Thaemert, Boise School District Mathematics Supervisor, met with between 900 – 1000 5 th and 6 th grade parents to inform them about the math assessment 5 th grade students take to help determine student’s 6 th grade math placement and to describe the Boise School District Secondary Mathematics Sequence. Eight evening meetings were held, one at each junior high school, during the month of January. The meetings were well attended and students and parents were able to get many of their questions answered. Those in attendance learned that when students are enrolled in accelerated course work, they may start taking Integrated I-Algebra, our first high school transcripted class, as early as the 7 th grade. They also learned that there are several paths and by informing students and parents of their options early, they are able to make decisions about the classes their student will take to reach their goals by high school graduation. For next school year, we were able to purchase an updated Acc/Pre-Calculus textbook for our students and teachers. We purchased the latest version of the same resource they have been using, Pre-calculus: Mathematics for Calculus 7 th Edition by Stewart, Redlin and Watson. This book also comes with some on- line resources for students and teachers. The Integrated I-Algebra, Integrated II – Geometry and Integrated III – Algebra 2 classes are using College Preparatory Mathematics as a resource. Homework help is available without a log in at https://homeowork.cpm.org/cpm-homework . For grades 6 – 8, teachers recently learned how to use Connected Math Project 3 as a resource. As this resource rolls out next year, parents and students will also have access to an on-line homework help component. For grades K – 5, parents can find resources on the Boise School website, including tutorial videos for students and parents. Summer School offerings at Borah High School include Accelerated Math 7, Compacted 7/8 and Integrated I – Algebra.

PLC OVERVIEW

Debbie Donovan, administrator of student programs gave an overview of PLC – Collaborative Learning Community. PLC is an ongoing process in which educators work collaboratively in recurring cycles of collective inquiry and action research to achieve better results for the students they serve. Annual reviews by improvement committees have established a record of continuous improvement to this valuable collaborative learning process. Debbie Donovan also shared actual examples from a few PLC’s which demonstrated the process. Overwhelming response from teachers – we value PLC time!

POLICY CHANGES – FIRST READING

Director Lisa Roberts presented the following policies for First Reading: General Duties of Administrative General Duties of Administrative Staff #6211; Organization Chart #6210E; Duties and Qualifications of Superintendent #6120; Board/Superintendent Advisory Committees #1281. These policies will be back for Second Reading and approval at the March 14, 2016 Board Meeting.

POLICY CHANGES – SECOND READING

Director Lisa Roberts presented the following policy for Second Reading: New Board Member Orientation #1610; Homeless Education, Rights and Services #2231; Request for Reconsideration of Books or Other Materials #2512; Request for Reconsideration of Books or Other Materials Procedure #2512P; High School Graduation Requirements #2640; High School Graduation Transcripts #2641; Early Graduation #2643. Upon a motion by Trustee Balukoff with a second by Trustee Greeley the Board unanimously approved the policy and to become effective immediately.

- 5 - COMMITTEE REPORTS

Community Relations: Trustee Dr. Troy Rohn presented the following report from February 5, 2016. Attendees: Amy Kohlmeier, Ryan Hill, Dan Hollar, Coby Dennis, Jennifer Henderson and Blas Telleria I. Legislative Review (Note there was detailed discussion on each bill and only a very brief summary will be given here). a. Trustee Rohn will provide our legislators with an analysis of each of the following bills: i. House Bill 411 (Quality educator loan assistance program, provisions) 1. We have questions about some of the criteria and restrictions. Essentially, the bill would only effect rural school districts-why not allow all teachers to participate? There is also concern on the impact on K- 12 funding; what would be the estimate of the cost of such a program? Another question is even if you were determined as rural school, how would you measure “underperforming?”. ii. House Bill 391 (Tax Committee, No taxable value report to Dept. of Ed 1. No opposition iii. House Bill 392 (Youth education account, repeal) 1. No opposition iv. House Bill 412 (Tuition Stabilization Account created) 1. In general, we support the idea of a rainy day account for Higher Ed. However, we do have questions about the funding source and relation to the existing School Stabilization Fund v. Senate Bill 1247 (Civic test or school alternative, exception) 1. Support vi. Senate Bill 1248 (School employment contract, removal from state approval) 1. There are several questions related to the equity between charters and public schools. The recommendation of the committee was to not support this legislation. vii. Senate Bill 1249 (STEM Action Center Board, provisions) 1. Is this a Board of Directors or Advisory board? What is the legal status of this board? If it is a Board of Directors it requires a more structured legal framework than is currently in place prior to providing compensation. In addition, if this is an advisory board, a set of bylaws should be written and approved by the current board. viii. Extra-Day Contracts 1. There was extensive discussion on this topic by the committee. The bottom line is that our District already deals effectively with this issue; however, we do support the formalization of two different contracts as this bill would stipulate. Therefore, the recommendation from the committee was to support this bill. The committee also had a long discussion regarding the bill coming up that will move all school board elections to even years in November. Based on input from Dan Skinner because our Charter specifies the date at which our board elections occur, and because the Charter predates the Idaho Constitution, we are confident that this bill will not have any impact on our district. That being said, the committee made the recommendation that this bill should not be supported because school board elections are non-partisan and moving them to a partisan election may send the wrong message to voters that party affiliation matters. II. SharpSchool Update a. Mobile App i. Now live in the Apple App Store and Google Play Store . ii. Communication to stakeholders (parents, staff, etc.) week of Feb. 8th b. Standards/Audit c. SharpSchool follow-up training for schools/departments in Feb. & March d. Knowledge Repository i. Available in April III. Live Opening All-Staff Meeting a. Monday, August 22, 2016 i. 9:30 a.m. - 11:00 a.m. ii. CenturyLink Arena

Governance: Trustee Maria Greeley presented the following report from February 2, 2016. Attendees: Maria Greeley, Doug Park, Coby Dennis, Lisa Roberts and Jennette Clark

The following policies were reviewed by the Governance Committee: 1270, 1281, 1322, 1323, 1510, 6000, 6120, 6121, 6123, 6124, 6210, 6210E, 6211 and 6410. - 6 - The following policies will be brought to the Board for first reading: 1281- Board/Superintendent Committees , 6120- Duties and Qualifications of Superintendent , 6210E- Organization Chart and 6211- General Duties of Administrative Staff . Considerable time and effort has been spent on policy 1281- Board/Superintendent Committees . The administration offered a policy that successfully incorporates the purpose, stipulations and operations of District Advisory and Oversight Committees. This policy will benefit the administrators and Board in the ensuing years by providing structure and expectations for committee work. The Superintendent Evaluation Committee offered an edit for policy 6120- Duties and Qualifications of Superintendent . The edit was to delete sentence ten under Qualifications since it is redundant with sentence two under the same heading. Members of the Governance Committee agreed with the edit. There are a few alterations to 6210E- Organization Chart which will more accurately reflect the current District organization. 6211- General Duties of Administrative Staff has a few edits to better reflect the guiding principles of the Boise School District. As we progress through policy revisions, we are very grateful to Jennette Clark, Clerk of the Board, for her continued efforts to uniformly format the District policies

Strategic Development: Trustee Gregory presented the following report from February 4, 2016. Attendees: Dr. Ann Farris, Doug Park, Coby Dennis and Nancy Gregory The Clarity survey tool was originally available to the district free of charge through the Idaho Leads Project is no loner free. The district now has several years of data and would like to use that as a baseline to identify areas of strength and explore areas in need of attention. Then possibly do the survey again in five years. This would save us $25,000 a year. This tool could be a possible topic in a future workshop if relevant. As discussion continues with Harris Ranch around a school site, staff is exploring curricular theme possibilities that would fit well with the school site and environment in this neighborhood. Dr. Farris reported that the administration is considering consolidating multiple positions into a new position that will be a resource for the district in assessment responsibilities as well as data analysis. Information will emerge in the budget discussion. As part of the communication goal in our Strategic Plan, we discussed adding an action item regarding positive messaging around the District about achievement data, educational developments, events and activities that benefit students and community. We anticipate that Nancy Landon will ask for the approval of the reissuance of the audit report because information provided by PERSI to record the pension liability was inaccurate. The District was notified in December of this error and Nancy and the auditor decided the change was material to the financial statements and therefore we opted to reissue with the new information provided by PERSI. Coby Dennis reports that the website transition has been remarkable with much credit going to Valerie Uhlorn who has done a fantastic job of reaching staff members. The mobile apps for phone and tablet are up and running, now available at the app store. The knowledge repository which will fuel the website search engine will be up by March or April.

Trustee Development: Trustee Dave Wagers presented the following report for February 2, 2016. Those in attendance were: Dave Wagers, Nancy Gregory, Matt Kobe and Coby Dennis.

The Trustee Development Committee considered the following subjects for possible future discussions or education opportunities for Trustees:

1) The committee considered possible upcoming topics for trustee education and reports:

February Board Meeting Professional Learning Communities (PLC’s) Teacher Mentor Program Professional Development Design

- 7 - February Workshop Priority Grid Review

2) Trustee Development Committee was tasked with generating an orientation checklist for Policy 1610 New Board Member Orientation (Again). An extensive checklist was generated by Trustees Park and Wagers.

Members of the committee suggested that we simplify this checklist for Trustees and use the extensive checklist for the administrators when meeting with the new Trustee. Coby Dennis volunteered to take a first stab at developing this system.

3) The committee discussed revisiting the priority grid again with the current Board. The committee considered that some training topics may become annual, reoccurring training topics for the Board and other topics presented on an as needed basis. We expect to use a preliminary training topic list for all Board members and cabinet to review. Suggestions for training topics will be compiled and then revisited by all to select the most relevant training for Board members.

4) The committee discussed the debrief session from the last Board workshop. The committee viewed this a useful exercise that allowed Trustees and Administration the chance to explore the decision making and agenda setting process. The committee may request similar sessions in the future if needed.

BOARD/SUPERINTENDENT COMMENTS

President Gregory ask the Trustees to please mark, on the list of events, if they will be attending or not.

EXECUTIVE SESSION

At 7:33 P.M. in accordance with I.C. 74-206(1)(b), a motion was made by Trustee Greeley with a second by Trustee Cronin to move into Executive Session. The Board voted as follows Greeley – yes, Balukoff – yes, Park – yes, Cronin – yes, Rohn – yes, Wagers – yes, Gregory – yes.

Those in attendance were: Trustees Nancy Gregory, Maria Greeley, A. J. Balukoff, Troy Rohn, Doug Park, Dave Wagers and Brian Cronin. Also in attendance were: Dr. Don Coberly, Coby Dennis, Jennette Clark, Dan Skinner, Blas Telleria, Ann Farris, Lisa Roberts, Amy Kohlmeier, and Matt Kobe.

Attorney Dan Skinner reported on personnel matter.

At 8:09 P.M. with a motion by Trustee Park with a second by Trustee Cronin the Board unanimously voted to move back into open session.

ADJOURNMENT

There being no further business to discuss, Trustee Rohn made a motion with a second by Trustee Wagers to adjourn the Board meeting. The Board unanimously agreed at 8:10 p.m.

______PRESIDENT, BOARD OF TRUSTEES ATTEST:______CLERK, BOARD OF TRUSTEES February 8, 2016

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