2021 MITA Summer Conference Grand Hotel Mackinac Island July 22-25, 2021 schedule Hotel check-in is 4:00 PM and check-out is 11:00 am
Thursday, July 22, 2021 10:00 AM Golf at The Jewel 6:00 pm Welcome Reception, East Front Porch 7:00 pm Dinner in the Main Dining Room Friday, July 23, 2021 9:00 am Board Meeting 12:00 pm Golf at the Jewel 6:00 pm Cocktail Reception in the Tea Garden 7:00 pm Dinner in the Tea Garden 8:30 pm Sunset Cruise Saturday, July 24, 2021 9:00 am Membership Meeting 1:00 pm Pool Party (tentative) 7:00 pm Dinner on Own or at The Woods
Sunday, July 25, 2021 11:00 AM Check-out HOTEL & REGISTRATION
HOTEL ACCOMODATIONS Enclosed you'll find two reservation forms. One is the hotel reservation form, which must be completed and faxed directly to the hotel at (906) 847-0945 or email it to [email protected], by Tuesday, June 22, 2021. Any reservation received after that date is subject to availability, as the MITA room block will be released. Please be sure to make your reservations early to better your chances of securing a room that meets your needs. Also, read the form carefully for complete details on room rates, tipping and other policies. The Grand Hotel operates on the Modified American Plan. This means that your daily room rate includes breakfast and dinner. Lunch is on your own and is available at several locations throughout the hotel and on the island. DRESS CODE During the day, casual resort clothing is appropriate. Prior to 6:30 p.m., please no midriff baring tops, sweatpants, or cut-off shorts for the ladies. For gentlemen, no sleeveless shirts, sweatpants, or cut-off shorts. Since every evening at Grand Hotel is a special occasion, after 6:30 p.m. dresses, skirts, blouses, dress sweaters and dress slacks for ladies are preferred, while gentlemen are required to wear a suit coat, necktie and dress pants; no denim or shorts. This applies to all areas inside the hotel with the exception of the Cupola Bar. Children 12 years and older are expected to be in dress similar to the adults. CONFERENCE REGISTRATION The second form enclosed is the MITA conference registration form. This form needs to be completed and emailed to Danielle Coppersmith at [email protected] or faxed to the MITA office at (517) 347-8344. Please be sure to indicate your intention to participate in golf and/or the sunset cruise, as space for these activities is limited. Please contact Danielle with any questions at (517) 347-8336. GETTING TO THE ISLAND
FERRY TICKETS MITA has teamed up with Sheplers ferry service to offer conference attendees discounted ferry ticket pricing. Purchase your discounted tickets either online at sheplersferry.com or in person and reference group code: MITA2021. Ticket prices are $21/adult round trip and $17/child round trip and includes departure from both Mackinaw City & St. Ignace.
PARKING Overnight parking options are arranged at time of arrival and the information provided below is for informational purposes only.
Mackinaw City: All options are self-parking. Day Parking: FREE Standard Parking: $10.00/night (off-site) Premium Parking: $30.00/night on-site at the dock (automatic gates for entry/exit) – first come, first serve based on availability For off-site lots Shepler's offers free ground transportation to bring you to and from the ferry dock.
St. Ignace: All options are self-parking. Day Parking: FREE Standard Parking: $10.00/night on-site at the dock ACTIVITIES
GOLF A limited number of tee times have been reserved for both Thursday, July 22 & Friday, July 23 at The Jewel for those that want to participate. $157 Per Player Includes: 18 HOLES W /CART & Boxed Lunch Transportation between the two nines Please indicate your intention to participate on the enclosed registration form. Note that proper golf attire is required on all courses. Proper attire includes shirts with sleeves and collars, dress slacks and walking shorts. Green fees are each participant's responsibility and are not included in the registration fees. Payment for golf can be made upon arrival at your scheduled tee time. NO SHOWS WILL BE BILLED.
SUNSET CRUISE POOL PARTY A family friendly sunset cruise with Join fellow MITA members Saturday for an open bar has been planned for an afternoon of soaking up the sun at Friday evening at 8:30 p.m. Adults are the Grand Hotel's newly renovated $50/ea to attend and children are pool. free! 2021 MITA Summer Conference - Registration Form
ADULT REGISTRATION YOUNG ADULT (13-18) CHILD (5-12) $300/PERSON $175/PERSON $100/PERSON
COMPANY
CONTACT:
ADDRESS:
EMAIL:
PHONE:
SPOUSE/GUEST
EVENT REGISTRATION GOLF REGISTRATION
QTY Total PLAYER NAME THURS FRI
Adult(s) @$300
Young Adult(s) @$175
Children @$100
Sunset Cruise - Adults @ $50/ea RESERVATIONS WILL BE MADE ON YOUR BEHALF BUT PARTICIPANTS ARE Total Registration Fees RESPONSIBLE FOR PAYMENT UPON ARRIVAL AT THE COURSE. NO SHOWS WILL BE BILLED AND CANCELLATIONS MUST BE MADE BY JULY 8, 2021.
CHILDRENS NAMES AGES EVENT Y N ADULT KIDS
SUNSET CRUISE S
POOL PARTY
PLEASE LET US KNOW YOUR INTENTON TO PARTICIPAT E IN THE ABOVE MENTIONED EVENTS SO THAT WE HAVE AMPLE SPACE.
HAVE YOU COMPLETED YOUR HOTEL ROOM RESERVATION FORM AND Y N I'D LIKE TO SUPPORT THIS EVENT FAXED OR EMAILED IT TO WITH A DONATION OF THE GRAND HOTEL? $______
Email this completed form to: [email protected] Michigan Infrastructure & Transportation Association ARRIVE: Wednesday, July 21, 2021 DEPART: Sunday, July 25, 2021 ACCOMMODATIONS MAY BE AVAILABLE PRIOR TO AND FOLLOWING THE ABOVE DATES
Return this form by: June 22, 2021 To: Grand Hotel Reservations Department 2177 Commons Parkway Okemos, Michigan 48864 Telephone: (906) 847-3331 Fax: (906) 847-0945 E-Mail: [email protected] MR. MS. MR. AND MRS. ______(Select one) (please print or type) Address______
City ______State ______Zip Code ______Cell Phone (______)______
If sharing a room, name(s) of person(s) sharing with you: ______Business Telephone (______)______
E-mail ______Conference Registration Number (optional)______Grand Hotel offers a variety of room types for group attendees. Guests sometimes ask to arrive earlier or remain later than the groups’ official dates. We welcome your request for a specific room, room type, or room dates either prior to or following the conference. While your request will receive careful attention, please understand that it cannot be guaranteed.
ARRIVAL DATE: ______DEPARTURE DATE: ______
PLEASE RESERVE THE FOLLOWING ACCOMMODATIONS: DOUBLE SINGLE Daily, Daily Based on Double Occupancy Grand Room - Interior-view room ______$518.00 ______$443.00 Lake View Room – Small guest room with lake views. ______$640.00 ______$565.00 Balcony Room – beautiful lake view with balcony overlooking the Straits of Mackinac ______$830.00 ______$755.00
Grand Hotel operates on the Modified American Plan. This means that your daily rate includes breakfast and dinner. In addition to our Grand Luncheon Buffet, other facilities are available at Grand Hotel for lunch.
RESERVATIONS FOR ADDITIONAL PERSONS _____ 5 years of age and under, no charge, except for luggage charge ______6 through 17 years of age, $70.00 daily, per person ______18 years of age and over, $149.00 daily, per person
For an adult staying in a guest room with one or more children, the adult will pay the single convention rate; the children will be at the appropriate children’s rates listed above. For two or more children staying in a guest room without an adult, the oldest child will be charged the single convention rate based on the category of room they are in and the remaining children will be at the additional persons rates listed above.
PLEASE NOTE THAT A LIMITED NUMBER OF ROOMS ARE AVAILABLE FOR EACH RATE CATEGORY. IF THE RATE REQUESTED IS NOT AVAILABLE, THE CLOSEST AVAILABLE RATE WILL BE CONFIRMED. NO TIPPING: Tipping to any employee anywhere within Grand Hotel is not required, expected or permitted. There is tipping at the following offsite restaurant locations: The Jockey Club at the Grand Stand, Woods, The Gate House, the Pool Grill, Sushi Grand and Fort Mackinac Tea Room.
NOTE: Michigan 6% Sales Tax applies to all charges, including a 19.5% added charge on the per person daily room potion of the rate. There is also a 3% Mackinac Island Assessment charge on the per person daily room portion of the rate. There is a one-time charge of $8.50 per person for transfer of luggage from the dock to the Hotel and return. Taxi transportation to and from the boat docks and the Hotel is not included in the daily rate.
The block of rooms being held for this meeting is based on estimated attendance. Please make your reservation as promptly as possible. Requests received after the block is filled will be contacted and given an option of being placed on a waitlist. The waitlist is not a guarantee of a room. All rooms in the block which have not been reserved 30 days in advance of the meeting will be released for other guests. Individual group reservations are subject to a 10-day cancellation policy. Reservation deposits will be refunded if cancelled 10 or more days prior to arrival, less a $50.00 processing fee. Reservations cancelled less than 10 days prior will forfeit the room deposit. Once a guest confirms a departure date upon check-in, should check-out occur earlier than agreed, there will be a $425.00 charge.
DEPOSIT POLICY: A two night deposit, including luggage charge, must be arranged within 72 hours of returning this form in order to hold your room.
____ Please have a Grand Hotel employee call me directly to retrieve the credit card to be used for the deposit using the phone number above
____ Please send me an electronic link to securely fill out a credit card authorization form online using the email above
SIGNATURE: ______(Not valid without signature) Grand Hotel accepts VISA, MasterCard, Discover, American Express, traveler's checks, personal checks, and cash payments for bills. CHECK-IN TIME: After 4:00 p.m. CHECK-OUT TIME: Before 11:00 a.m. Visit our Web site at http://www.grandhotel.com
Your hotel confirmation will be arriving to you via e-mail. Please check your confirmation to make sure it is correct and print it for your records. Please contact us
with any questions or changes. In accordance with Michigan law, all Grand Hotel guest rooms, meeting rooms, restaurants and bars are non-smoking