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Chapter President Resource Manual Spring 2020

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Chapter President Resource Manual Spring 2020 Chapter President Resource Manual Spring 2020 Issued by Fraternity & Sorority Life University of Kentucky 518 Patterson Office Tower Lexington, KY 40506-0027 [email protected] @UKYGreek (859) 257-3151 uky.edu/GreekLife Campus and Community Contacts Staff Contacts Campus Resources Susan West Basic Needs Director of Fraternity and Sorority Life Hub to connect students to available a multitude of [email protected] available resources. (859 ) 338-8222 Big Blue Pantry emily perrin britt Free pantry for those with food insecurity. Associate Director Panhellenic Council Advisor Bias Incident Support Services [email protected] Provides services to address incidences of identity- (205 ) 541-4144 based violence and harassment. Salem Awwad Campus Rec and Wellness Assistant Director Hub for overall health related activities & mandated Interfraternity Council Advisor workshops. [email protected] ( 205) 370-8866 Community of Concern Connects students of concern with resources. Jenna Lowe Assistant Director Counseling Center National Pan-Hellenic Council Advisor Free counseling services to students. United Greek Council Advisor [email protected] Disability Resource Center (803 ) 917-9654 Offers accommodations and resources for students with disabilities. Emergency Services University Police Financial Wellness Center (859) 257-1616 Free financial counseling for all students. #UKPD First-Generation Student Advising Lexington Police Advising catered to first-generation students. (859) 258-3600 991 University Health Service Various medical services provided. Chandler Hospital Emergency Room (859) 323-5901 Veterans Resource Center Connects veterans to campus and community resources. Fire Marshal University of Kentucky Violence Intervention & Prevention Center Jason Ellis Provides counseling for victims and prevention [email protected] programming for campus. (859) 257-6326 Community Resources Lexington Fayette County Resource Guide Capt. Michael Farmer Community services for health care, mental health, [email protected] substance abuse, housing assistance, job training and (859) 231-5668 additional needs. Table of Contents Fraternity and Sorority Life University of Kentucky Important Dates Important Dates 2020 5 Required Compliance Forms 7 Fraternity and Sorority Life Information Mission & Focus Areas 9 FSL Staffing Structure 11 Chapter Coaches 13 Member Education Requirements 14 Fraternity and Sorority Life Awards Information 15 Contact Information for Council Officers & Chapter Presidents 20 University Resources Guide to University Resources 24 BBNvolved Reregistration Instructions 27 BBNvolved Reference Guide 28 Assigning BBNvolved Officer Positions Guide 29 BBNvolved Paths Reference Guide 30 Student Conduct Resources 31 Community of Concern Information 36 Student Organization Funding Opportunities 39 Event Management Resources 41 Policies Policy Overview 44 Criteria for Consideration as RSO 46 Fraternity and Sorority Life Policies Academic Break Policy 50 Approval for Events with Alcohol 51 Crisis Management 55 Listserv Guidelines 58 Move in Policy for FSL Managed Houses 59 Occupancy Agreement 60 Policy for Probates & Presentations 62 Roster Policy 64 University Policies 4:1- Registration of Student Organizations 66 4:10 - Code of Student Conduct 69 6:1 - Policy on Discrimination & Harassment 95 6:2 - Policy and Procedures for Addressing and Resolving Allegations of Sexual Assault, Stalking, Dating Violence and 98 Domestic Violence 6:4 - University Alcohol Policy 120 6:5 - Tobacco Policy and Tobacco-Free Campus Committee 128 6:10 - University of Kentucky Hazing Prevention Policy 131 Fire/Life Safety: On‐Campus Student Housing 136 Meeting Space Policy 146 Outdoor Events 148 FSL INFORMATION Important Dates 2020 Fraternity and Sorority Life University of Kentucky Spring 2020 January • 2: Parking permits required for R11, R12, R13, R14 and R15 • 3: Parking Spring 2020 Form due at noon on BBNvolved • 12: Residence halls and chapter houses reopen at noon • 13-14: Chapter Officer Retreat • 15: First Day of Classes Chapter President Orientation Events with Alcohol Training for IFC and Panhellenic Parking permits on sale in Parking Structure #6, 721 Press Avenue • 16: Chapter President Orientation • 17: Required Forms Due o Chapter Status Reports due to POT 518 – in mailboxes beginning 1/6 o Spring Semester Calendars due o Chapter Goals due o New Member Education Program due o Scholarship Plan due o Chapter Self-Assessment due • 22: Student Conduct Training for Presidents • 23: Events with Alcohol Training for NPHC and UGC February • 9: FSL 101 for all new members FSL Awards • 21: Fire Inspection Reports from Off-Campus Houses due to FSL Office March • 4: Facilitation & Presentation Skills of New Member Education Training Series • 11: Campus Resources of New Member Education Training Series • 16-21: Spring Break – Houses close 3/14 at 10 a.m. and reopen 3/22 at noon • 25: Risk Management of New Member Education Training Series April • 17: Required Forms Due o Final Roster Additions/Deletions for Fall semester due o Community Service/Philanthropy from Spring 2020 due o Campus Involvement & Leadership from Spring 202019 due • 24: Required Forms Due o Financial Information due o Educational Programs from Spring 2020 due o Summer Break Contact Information due o Recruitment/Intake Information for Fall 2020 due o Intake Deadline May • 1: Last day of classes • 8: Commencement Ceremonies • 9: Commencent Ceremonies Chapter houses close at 5 p.m. Fall 2020 *tentative dates* July • 31: Sorority Parking Fall 2020 Form due online at noon August • 3: Parking permits required for R11, R12, R13, R14 and R15 parking lots • 7: Fraternity Parking Fall 2019 Form due online at noon • 17: Sorority Parking Permits go on sale • 19: Panhellenic Chapter Status Reports due to 518 POT – in mailboxes beginning July 1 • 20: Residence Halls and On-Campus Fraternity Chapter Houses open • 21: House Manager Training • 24: First Day of Classes IFC Chapter Status Reports due to 518 POT – in mailboxes beginning July 1 • 25: President Orientation 1 • 26: President Orientation 2 Events with Alcohol Training for IFC & Panhellenic • 28: Required Forms Due o Fall Semester Calendars due o New Member Education Program due o Scholarship Plan due o Chapter Goals due o Chapter Self-Assessment due NPHC & UGC Chapter Status Reports due to 518 POT – in mailboxes beginning July 1 September • 2: Student Conduct Training • 3: Events with Alcohol Training for NPHC & UGC • 4: NPHC & UGC Intent of Intake Due • 22: Chapter Advisor Meeting • 27: FSL 101 for all new members October • 9: Fire Inspection Reports from Off-Campus Houses due to POT 518 • 19 & 20: Fall Break November • 4: FSL Awards information session • 20: Required Forms Due o Final Roster Additions/Deletions for Fall semester due o Chapter Community Service & Philanthropy information from Fall 2019 due o Campus Involvement & Leadership from Fall 2019 due FSL Awards submissions due • 25-28: Thanksgiving Break o Residence halls and chapter houses close 27 at 10 a.m. and reopen 12/1 at noon December • 4: Required Forms Due o Financial Information due o Educational Programs from Fall 2019 due o Winter Break Contact Information due Intake Deadline • 11: Last Day of Classes • 18: Commencement • 18: Chapter houses close at noon Required Compliance Forms & Information Fraternity and Sorority Life University of Kentucky The required forms are used for maintaining accurate records (rosters, grade reports, etc.), data analysis and comparison, and evaluation of programs and resources provided by the office. You can find all forms via Fraternity and Sorority Life’s BBNvolved Forms tab. Failure to submit the forms may result in the chapter no longer being in good standing with Fraternity and Sorority Life. This loss of good standing could include a fine, the withholding of chapter grade reports, a hold placed on your student organization registration (which would not allow you to reserve rooms on campus), and/or loss of priority for parking assignments. Please contact your chapter coach if you have any questions about these forms or their due dates— specific due dates are listed on the Important Dates memo for each semester. Form Title Description Due Date Items Due at the Beginning of Each Semester Required information for parking allotments for Before the start of each Parking Information on-campus fraternity & sorority houses semester This form is submitted on BBNvolved Includes chapter membership roster, officers, Chapter Status First Friday of each and advisors. Report semester This form is submitted in hard copy. Information about events the chapter is planning or hosting during the semester. First Friday of each Chapter Calendar This form is submitted on BBNvolved and should be semester updated throughout the year using the Events and Calendar module Information about the chapter’s goals for the semester and the action steps planned to First Friday of each Chapter Goals achieve the goals semester This form is submitted on BBNvolved New Member Information about the new member education First Friday of each Education Program program semester Information This form is submitted on BBNvolved Information about the scholarship program the Scholarship chapter uses to support and encourage First Friday of each Program academic excellence. semester This form is submitted on BBNvolved Self-evaluation of chapter performance, areas Chapter Self- First Friday of each of strength, and areas for growth. Assessment semester. This form is submitted on BBNvolved
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