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Committee of the Whole Held at 10:00 Am on July 25, 2016 Council Chambers at City Hall, 501-3Rd Avenue, Fernie, B.C

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Committee of the Whole Held at 10:00 Am on July 25, 2016 Council Chambers at City Hall, 501-3Rd Avenue, Fernie, B.C THE CORPORATION OF THE CITY OF FERNIE Committee of the Whole held at 10:00 am on July 25, 2016 Council Chambers at City Hall, 501-3rd Avenue, Fernie, B.C. 15 Minute Public Input Period AGENDA Page 1. Call to Order 2. Approval of Agenda and Late Items 3. Adoption of Minutes 4 - 27 3.1 Minutes of the Committee of the Whole meeting held on July 11, 2016. 2016-07-11 COTW 4. Business Arising from the Minutes 5. Petitions and Delegation – Requests to address Committee 28 - 33 5.1 Gord Goodman - STARS in the Valley Golf Tournament. STARS Application to Appear Before Council 2016 STARS in the Valley Package-1 2016 Discretionary Grant Summary Fernie Golf & Country Club STARS Fundraiser 6. Staff Reports 34 - 49 6.1 Director of Leisure Services report Public Art, Fernie Memorial Arena. STAFF RECOMMENDATION: THAT Committee recommend to Council that Staff be directed to de- accession the public art on the Fernie Memorial Arena; and THAT Committee recommend to Council that Staff work with the Fernie Arts Council to revitalize the public art space in 2017. 2016-07-25 RTC Public Art Fernie Arena Agreement Fernie District Arts Council - Public Art Installation City of Fernie Public Art Policy 50 - 94 6.2 Director of Leisure Services report re Indoor Air Quality Fire Hall. Page 1 of 196 City of Fernie Committee of the Whole of July 25, 2016 Agenda STAFF RECOMMENDATION: THAT Committee receive the following report regarding the condition of the Fernie Fire Hall for information. RTC Fire Hall Air Quality 2016 Indoor Air Quality Report Fire Hall WorkSafe BC Fire Hall Report WorkSafe BC Fire Hall Report2 95 - 120 6.3 Director of Leisure Services report re City Hall Air Quality. STAFF RECOMMENDATION: THAT Committee receive the following report regarding the condition of the City Hall Building for information. RTC City Hall Air Quality Report Indoor Air Quality Report City Hall 121 - 147 6.4 Director of Finance and Computer Services report re Jan-June 2016 Budget Variance. STAFF RECOMMENDATION: THAT the Committee accept the Budget Variance Analysis and Capital Projects Update for January to June 2016 Report as information. 2016-07-25 - Budget Variance Report Jan-Jun 2016 7. Unfinished Business 8. Correspondence 148 - 149 8.1 Sarah-Jane Scott, letter re Legalization, Regulation and Restriction of Access to Marijuana. 2016-07-14 Email SJ Nelson 150 - 155 8.2 Fernie Mountain Bike Association Funding Request - Wam Bam 2016. 2016-07-21 FMBA Funding Request 9. New Business 10. Information Items 11. Reports from Council 156 - 196 11.1 Councillor Qualizza - CISAL Report. 2016-07-16 Council Report CISAL Report CISAL Report SP 12. Resolution to Close Meeting to the Public THAT the meeting be closed to the Public pursuant to Section 90 (1) (c) and (e) Page 2 of 196 City of Fernie Committee of the Whole of July 25, 2016 Agenda of the Community Charter, as the subject matter(s) being considered at this time relates to: labour relations or other employee relations; and the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality. 13. Adjourn 15 Minute Public Input Period Page 3 of 196 THE CORPORATION OF THE CITY OF FERNIE Minutes of a Committee of the Whole held at 10:00 AM on July 11, 2016 in the Council Chamber at City Hall, 501-3rd Avenue, Fernie, BC. Elected Officials Appointed Staff Mayor M. Giuliano C. Fox, Director of Finance & Computer Services <11:18am-11:52pm> Councillor D. McSkimming S. Garand, Deputy Clerk Councillor D Schafer D. Schaffer, Acting Chief Administrative Officer Councillor A Qualizza L. Smith, Director of Leisure Services Councillor J. Warshawsky B. Lennox, Director of Planning T. Ruiter, Director of Fire & Emergency Services S. Zral, Deputy Clerk CALL TO ORDER Mayor Giuliano called the meeting to order at 10:00am. APPROVAL OF AGENDA AND Moved by Councillor Warshawsky LATE ITEMS Seconded by Councillor Schafer THAT the agenda of the Committee of the Whole meeting of July 11, 2016 be adopted as presented. CARRIED ADOPTION OF MINUTES 3.1 Moved by Councillor Warshawsky Minutes of the Committee Seconded by Councillor McSkimming of the Whole meeting held THAT the minutes of the Committee of the Whole meeting held on on 2016-06-13. June 13, 2016 be adopted. CARRIED PETITIONS AND DELEGATION – REQUESTS TO ADDRESS COMMITTEE 5.1 Mr. George Cockburn addressed Council to request funding for George Cockburn - Fernie members of the Senior Citizens Drop In Centre to attend a crib Senior Centre - Seniors tournament in Coquitlam in September 2016. Crib Tournament Moved by Councillor McSkimming Seconded by Councillor Warshawsky THAT the request from Mr. Cockburn for funding for members of the Senior Citizen Drop In Centre to attend a crib tournament in Coquitlam be brought forward to the Regular meeting of July 11, 2016 for Council's consideration. CARRIED 3.1 Minutes of the Committee of the Whole meeting held on Ju... Page 4 of 196 Minutes of a Committee of the Whole held July 11, 2016 5.2 Ms. Ahlgren provided Council with a brief status update of construction Elizabeth Ahlgren Regional for Phase 1 of the West Fernie Servicing Project. A second crew has District of East Kootenay been contracted and the RDEK believe the completion deadline of October 31, 2016 should be met. Ms. Ahlgren responded to questions of Council. 5.4 Ms. Walker was in attendance to provide an update to Council on the Lee-Ann Walker, Executive Elk River Flood Strategy and requested a time extension for the Director Elk River Alliance presentation. (ERA) Moved by Councillor Schafer Seconded by Councillor Warshawsky THAT Ms. Walker be allowed a time extension to 20 minutes for the presentation. CARRIED Ms. Walker presented an overview of the Elk River Flood Strategy (copy attached) and responded to questions of Council. The presentation included the Elk River Flood Strategy methodology and outputs, next steps in Elk River flood management/mitigation and the following requests of the City to: 1. Adopt the Elk River Flood Strategy and integrate into the OCP; 2. Appoint an elected official and staff member to the Elk River Flood Management Committee; 3. Support the Elk River Alliance with financial and in-kind resources to coordinate implementation between all levels of government. The Director of Planning confirmed THAT a contract had been executed for floodplain mapping for Fairy Creek and Maiden Lake which would include hydrological modeling for the Elk River. Both the Floodplain Management bylaw and OCP hazard land schedules will be updated once floodplain mapping is completed and the OCP policies regarding climate change will be reviewed to reflect outcomes of the floodplain mapping. Moved by Councillor McSkimming Seconded by Councillor Warshawsky THAT the request from the Elk River Alliance to appoint a Council member to the Elk River Flood Management Committee be brought forward to the Regular meeting of July 25, 2016 for Council's consideration. CARRIED 3.1 Minutes of the Committee of the Whole meeting held on Ju... Page 5 of 196 Minutes of a Committee of the Whole held July 11, 2016 5.6 Ms. Vadnais addressed Council regarding the issue of unlicenced short- Patty Vadnais, Executive term rentals in Fernie and responded to questions of Council. She Director of the Fernie noted strategies used in other communities such as Revelstoke and Chamber of Commerce Tofino. The Chamber is concerned with the impact of illegal short term rentals on accommodation providers both locally and provincially. The Chamber has reviewed the number of compliant (73) and noncompliant (59) providers according to zoned areas and requested Council's support to address the issue of non-compliant providers through bylaw enforcement and education. The Director of Planning provided an overview of the strategy undertaken by Nelson noting THAT recommendations from the study they've undertaken regarding illegal short term rentals are expected in the next few days. Nelson undertook stakeholder engagement with service providers such as AirBNB, Vacation by Owners, etc, as well as hotel accommodation providers and had input from AirBnB San Franciso. The Director suggested he would like to review Nelson’s results and get input from the Riverside strata properties as well as the business community when developing a strategy to address this issue in Fernie. Council confirmed they wanted a thoughtful, balanced approach to this issue THAT would satisfy hotel accommodators and other providers. Moved by Councillor Qualizza Seconded by Councillor McSkimming THAT staff prepare an action plan with solutions to address all concerns regarding illegal short term rental accommodations for Council's consideration. CARRIED CORRESPONDENCE 8.1 Council reviewed the email from Mr. Pauw regarding unlicenced short J. Pauw Email re Airbnb term rental providers. Moved by Councillor McSkimming Seconded by Councillor Warshawsky THAT Council direct staff to send a letter to Mr. Pauw outlining the results of discussions at the Committee of the Whole meeting regarding addressing short term rental accommodations in Fernie. CARRIED 8.2 Council agreed to meet with BC Hydro at UBCM to discuss light UBCM Meeting standards, working toward a reduced carbon footprint and a joint Appointments meeting with Stan Doehle of RDEK to discuss funding for Elko Dam. 3.1 Minutes of the Committee of the Whole meeting held on Ju... Page 6 of 196 Minutes of a Committee of the Whole held July 11, 2016 Mayor Giuliano will contact Mr. Doehle and Mr. Bennett to confirm this is still an issue. Mayor Giuliano confirmed MoTI is looking into providing the barrier for the Fairy Creek pedestrian Bridge. Council discussed meeting with Minister Pollack, Bennett and Thompson to clarify the wildlife access corridor in SE BC.
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