THE CORPORATION OF THE CITY OF FERNIE Committee of the Whole held at 10:00 am on July 25, 2016 Council Chambers at City Hall, 501-3rd Avenue, Fernie, B.C.
15 Minute Public Input Period
AGENDA
Page
1. Call to Order
2. Approval of Agenda and Late Items
3. Adoption of Minutes
4 - 27 3.1 Minutes of the Committee of the Whole meeting held on July 11, 2016. 2016-07-11 COTW
4. Business Arising from the Minutes
5. Petitions and Delegation – Requests to address Committee
28 - 33 5.1 Gord Goodman - STARS in the Valley Golf Tournament. STARS Application to Appear Before Council 2016 STARS in the Valley Package-1 2016 Discretionary Grant Summary Fernie Golf & Country Club STARS Fundraiser
6. Staff Reports
34 - 49 6.1 Director of Leisure Services report Public Art, Fernie Memorial Arena.
STAFF RECOMMENDATION: THAT Committee recommend to Council that Staff be directed to de- accession the public art on the Fernie Memorial Arena; and THAT Committee recommend to Council that Staff work with the Fernie Arts Council to revitalize the public art space in 2017. 2016-07-25 RTC Public Art Fernie Arena Agreement Fernie District Arts Council - Public Art Installation City of Fernie Public Art Policy
50 - 94 6.2 Director of Leisure Services report re Indoor Air Quality Fire Hall.
Page 1 of 196 City of Fernie Committee of the Whole of July 25, 2016 Agenda
STAFF RECOMMENDATION: THAT Committee receive the following report regarding the condition of the Fernie Fire Hall for information. RTC Fire Hall Air Quality 2016 Indoor Air Quality Report Fire Hall WorkSafe BC Fire Hall Report WorkSafe BC Fire Hall Report2
95 - 120 6.3 Director of Leisure Services report re City Hall Air Quality.
STAFF RECOMMENDATION: THAT Committee receive the following report regarding the condition of the City Hall Building for information. RTC City Hall Air Quality Report Indoor Air Quality Report City Hall
121 - 147 6.4 Director of Finance and Computer Services report re Jan-June 2016 Budget Variance.
STAFF RECOMMENDATION: THAT the Committee accept the Budget Variance Analysis and Capital Projects Update for January to June 2016 Report as information. 2016-07-25 - Budget Variance Report Jan-Jun 2016
7. Unfinished Business
8. Correspondence
148 - 149 8.1 Sarah-Jane Scott, letter re Legalization, Regulation and Restriction of Access to Marijuana. 2016-07-14 Email SJ Nelson
150 - 155 8.2 Fernie Mountain Bike Association Funding Request - Wam Bam 2016. 2016-07-21 FMBA Funding Request
9. New Business
10. Information Items
11. Reports from Council
156 - 196 11.1 Councillor Qualizza - CISAL Report. 2016-07-16 Council Report CISAL Report CISAL Report SP
12. Resolution to Close Meeting to the Public THAT the meeting be closed to the Public pursuant to Section 90 (1) (c) and (e)
Page 2 of 196 City of Fernie Committee of the Whole of July 25, 2016 Agenda
of the Community Charter, as the subject matter(s) being considered at this time relates to: labour relations or other employee relations; and the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.
13. Adjourn
15 Minute Public Input Period
Page 3 of 196 THE CORPORATION OF THE CITY OF FERNIE
Minutes of a Committee of the Whole held at 10:00 AM on July 11, 2016 in the Council Chamber at City Hall, 501-3rd Avenue, Fernie, BC.
Elected Officials Appointed Staff Mayor M. Giuliano C. Fox, Director of Finance & Computer Services <11:18am-11:52pm> Councillor D. McSkimming S. Garand, Deputy Clerk Councillor D Schafer D. Schaffer, Acting Chief Administrative Officer Councillor A Qualizza L. Smith, Director of Leisure Services Councillor J. Warshawsky B. Lennox, Director of Planning T. Ruiter, Director of Fire & Emergency Services S. Zral, Deputy Clerk
CALL TO ORDER Mayor Giuliano called the meeting to order at 10:00am.
APPROVAL OF AGENDA AND Moved by Councillor Warshawsky LATE ITEMS Seconded by Councillor Schafer THAT the agenda of the Committee of the Whole meeting of July 11, 2016 be adopted as presented. CARRIED
ADOPTION OF MINUTES
3.1 Moved by Councillor Warshawsky Minutes of the Committee Seconded by Councillor McSkimming of the Whole meeting held THAT the minutes of the Committee of the Whole meeting held on on 2016-06-13. June 13, 2016 be adopted. CARRIED
PETITIONS AND DELEGATION – REQUESTS TO ADDRESS COMMITTEE 5.1 Mr. George Cockburn addressed Council to request funding for George Cockburn - Fernie members of the Senior Citizens Drop In Centre to attend a crib Senior Centre - Seniors tournament in Coquitlam in September 2016. Crib Tournament
Moved by Councillor McSkimming Seconded by Councillor Warshawsky THAT the request from Mr. Cockburn for funding for members of the Senior Citizen Drop In Centre to attend a crib tournament in Coquitlam be brought forward to the Regular meeting of July 11, 2016 for Council's consideration. CARRIED
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5.2 Ms. Ahlgren provided Council with a brief status update of construction Elizabeth Ahlgren Regional for Phase 1 of the West Fernie Servicing Project. A second crew has District of East Kootenay been contracted and the RDEK believe the completion deadline of October 31, 2016 should be met. Ms. Ahlgren responded to questions of Council.
5.4 Ms. Walker was in attendance to provide an update to Council on the Lee-Ann Walker, Executive Elk River Flood Strategy and requested a time extension for the Director Elk River Alliance presentation. (ERA)
Moved by Councillor Schafer Seconded by Councillor Warshawsky THAT Ms. Walker be allowed a time extension to 20 minutes for the presentation. CARRIED
Ms. Walker presented an overview of the Elk River Flood Strategy (copy attached) and responded to questions of Council. The presentation included the Elk River Flood Strategy methodology and outputs, next steps in Elk River flood management/mitigation and the following requests of the City to: 1. Adopt the Elk River Flood Strategy and integrate into the OCP; 2. Appoint an elected official and staff member to the Elk River Flood Management Committee; 3. Support the Elk River Alliance with financial and in-kind resources to coordinate implementation between all levels of government.
The Director of Planning confirmed THAT a contract had been executed for floodplain mapping for Fairy Creek and Maiden Lake which would include hydrological modeling for the Elk River. Both the Floodplain Management bylaw and OCP hazard land schedules will be updated once floodplain mapping is completed and the OCP policies regarding climate change will be reviewed to reflect outcomes of the floodplain mapping.
Moved by Councillor McSkimming Seconded by Councillor Warshawsky THAT the request from the Elk River Alliance to appoint a Council member to the Elk River Flood Management Committee be brought forward to the Regular meeting of July 25, 2016 for Council's consideration. CARRIED
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5.6 Ms. Vadnais addressed Council regarding the issue of unlicenced short- Patty Vadnais, Executive term rentals in Fernie and responded to questions of Council. She Director of the Fernie noted strategies used in other communities such as Revelstoke and Chamber of Commerce Tofino. The Chamber is concerned with the impact of illegal short term rentals on accommodation providers both locally and provincially. The Chamber has reviewed the number of compliant (73) and noncompliant (59) providers according to zoned areas and requested Council's support to address the issue of non-compliant providers through bylaw enforcement and education.
The Director of Planning provided an overview of the strategy undertaken by Nelson noting THAT recommendations from the study they've undertaken regarding illegal short term rentals are expected in the next few days. Nelson undertook stakeholder engagement with service providers such as AirBNB, Vacation by Owners, etc, as well as hotel accommodation providers and had input from AirBnB San Franciso. The Director suggested he would like to review Nelson’s results and get input from the Riverside strata properties as well as the business community when developing a strategy to address this issue in Fernie. Council confirmed they wanted a thoughtful, balanced approach to this issue THAT would satisfy hotel accommodators and other providers.
Moved by Councillor Qualizza Seconded by Councillor McSkimming THAT staff prepare an action plan with solutions to address all concerns regarding illegal short term rental accommodations for Council's consideration. CARRIED
CORRESPONDENCE
8.1 Council reviewed the email from Mr. Pauw regarding unlicenced short J. Pauw Email re Airbnb term rental providers.
Moved by Councillor McSkimming Seconded by Councillor Warshawsky THAT Council direct staff to send a letter to Mr. Pauw outlining the results of discussions at the Committee of the Whole meeting regarding addressing short term rental accommodations in Fernie. CARRIED
8.2 Council agreed to meet with BC Hydro at UBCM to discuss light UBCM Meeting standards, working toward a reduced carbon footprint and a joint Appointments meeting with Stan Doehle of RDEK to discuss funding for Elko Dam.
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Mayor Giuliano will contact Mr. Doehle and Mr. Bennett to confirm this is still an issue. Mayor Giuliano confirmed MoTI is looking into providing the barrier for the Fairy Creek pedestrian Bridge.
Council discussed meeting with Minister Pollack, Bennett and Thompson to clarify the wildlife access corridor in SE BC. Mayor Giuliano suggested a letter to Mr. Bennett regarding the wildlife access corridor be sent prior to scheduling the meeting to see if he had any comments or input.
Moved by Councillor Schafer Seconded by Councillor McSkimming THAT staff send a letter to MLA Bennett regarding the status of the Wildlife Access Corridor prior to scheduling a meeting with the Minister at UBCM. CARRIED
8.3 The TransRockies request for representation from Mayor or Council at TransRockies Single Track 6 the Welcome Briefing at Fernie Community Centre July 22, 2016 at 7pm was reviewed. Council agreed THAT Mayor Giuliano or a Council would be able to attend the Welcome Brief July 22, 2016.
NEW BUSINESS
9.1 Mayor Giuliano re 2nd Council discussed the complaints they had received regarding closing Avenue Road Closures for the road for extended periods for start/end of races and the possibility Special Events of starting races, etc. on 3rd Ave instead of 2nd Avenue. Some businesses advised they were not notified by the host organizations of the road closures. Ms. Vadnais of the Chamber suggested if businesses are complaining about closures they should contact the Chamber.
Council suggested the Chamber undertake a poll of businesses to obtain more information regarding street closures, how it is affecting business, timeframe, days, frequency, and location (1st Ave / 3rd Ave).
REPORTS FROM COUNCIL
11.1 Councillor Qualizza - Councillor Qualizza thanked Mayor Giuliano for following up with Minister Bennett and MoTI regarding the Fairy Creek Pedestrian Bridge and reported to Council on her trip to Columbia. A presentation will be provided at a future Council meeting.
11.2 Councillor Councillor McSkimming advised he had received a letter from Fernie McSkimming Friends of Refugees regarding pool passes for the Aquatic Centre.
3.1 Minutes of the Committee of the Whole meeting held on Ju... Page 7 of 196 Minutes of a Committee of the Whole held July 11, 2016
Moved by Councillor McSkimming Seconded by Councillor Qualizza THAT the request from the Fernie Friends of Refugees for Aquatic Centre pool passes for refugee families be brought forward to the Regular meeting of July 11, 2016 for Council's consideration. CARRIED
11.3 Mayor Giuliano advised received a request from the Beautification Mayor Giuliano Committee asking Council to be the first to sponsor (symbolically) a bench to kick off the tribute program. This would have no effect on the budget. Council supported the idea and will be asked to provide the name of an individual or group they wish to commemorate as part of the program.
Moved by Councillor Qualizza Seconded by Councillor Warshawsky THAT Council support the Beautification Committee request to symbolically purchase a bench to commemorate an individual or group to kick off the Tribute Program. CARRIED
ADJOURN Mayor Giuliano adjourned the meeting at 11:42am.
Mary Giuliano, Mayor
Suzanne Garand, Deputy Clerk
I hereby certify the foregoing to be the correct Minutes of a Committee of the Whole held July 11, 2016
3.1 Minutes of the Committee of the Whole meeting held on Ju... Page 8 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Elk River Flood Strategy City of Fernie – Commi ee of the Whole July 11, 2016 Lee-Anne Walker, MA Environment & Management, Elk River Watershed Alliance (ERA)
Page 9 of 196
3.1 Minutes of the Committee of the Whole meeting held on Ju... Outline • Elk River Flood Strategy – methodology and outputs produced • Next steps in Elk River flood management and mi ga on • Request from the City of Fernie Page 10 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Water Wisdom
Flooding is a human construct; it’s only a “flood” when it affects people/infrastructure.
Excerpt from oral history interview
Page 11 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Between 1903-Present damage reported to: -Roads and bridges (interrup ng transporta on-highway/railway) -Industrial ac vity (suspended opera ons and lay offs) -Homes (evacuated residents) -Civic Infrastructure (communica ons, gas, power, roads, sewer, drinking H2O) -Dikes breached (Coal Creek, Boivin Creek, Lower Hosmer) -Elko Dam (warnings/alerts, wildlife deaths) -Millions of tax $
Page 12 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Watershed-Wide Consulta on
• 6 presenta ons to collect key flood ques ons • 2 Flood Outreach Educators a ended 23 events in Elkford, Sparwood, Fernie, Elko and made 1400 contacts • Community completed 200 in-depth surveys • Completed 18 oral history interviews • 640 hours of municipal officials and staff, professionals, and community involved in two
Page 13 of 196 workshops – interim and final report review
3.1 Minutes of the Committee of the Whole meeting held on Ju... Strategy Outputs
• Partnership with academics – U Lethbridge and professionals – biologist and engineers • In-kind GIS from Teck and governments ($50K) • Raised $250,000 (Fernie contributed $2000) • Produced Elk River Flood Strategy (Flood Plan) • Elk River Flood Simula on Model - 1:200, 1995, 2013 h p://elkriveralliance.watersimula on.ca • For RDEK produced 8 Priority Flood and Erosion Mi ga on Concept Designs for Area A • Hosted 2-Day Bioengineering Course
Page 14 of 196 • Integra ng Strategy with Provincial CEMF 3.1 Minutes of the Committee of the Whole meeting held on Ju... What about flooding is a concern to community? Page 15 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Support for flood mi ga on Page 16 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... When are we concerned?
3 largest events on record: • June 17, 1974 • June 7, 1995 • June 21, 2013
Large rainfall events in June Page 17 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Understanding flood hazard Page 18 of 196 h p://elkriveralliance.watersimua on.ca 3.1 Minutes of the Committee of the Whole meeting held on Ju... Climate change and floods Page 19 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Climate change and floods Overall story = warmer and we er Page 20 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Human disturbance and floods • Scenario where 1% (3,100 ha) of the Elk watershed forest was removed • Very small changes in runoff (not significant) Page 21 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... We know future floods will occur… • Key is to build or maintain resilience • Only ~9.5 km2 of urban development (0.3%) • 2.8 km2 development in the mapped floodplain • “Good” overall condi on within 30 m riparian buffer in most areas and “fair” in Fernie Page 22 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Flood Hazard Reduc on Tools Page 23 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Request from the City of Fernie 1.Adopt the Elk River Flood Strategy, and integrate it with the OCP as a first step in a flood management plan for the watershed. 2.Appoint an elected official and staff member to the Elk River Flood Management Commi ee to implement the Strategy (1st mee ng August 24). 3.Support ERA with financial and in-kind resources (2017) using a fee-for-service-model to coordinate its implementa on between all
Page 24 of 196 local governments/other levels of government. 3.1 Minutes of the Committee of the Whole meeting held on Ju... How much will it cost Fernie? (Es mate)
1. Hydraulic Modeling from Coal Creek to south end of City of Fernie: $20K 2. Priority Flood and Erosion Mi ga on Sites – Concept Design (exis ng site condi on, concept descrip on, cost es mates, informa on requirements): $6-8K/site 3. Facilita ng and coordina ng the next steps of implementa on: $40K 4. Elk Valley Flood Smart Outreach/Educa on (Spring 2017): $20K Page 25 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Conclusion New understanding spawns innova on and generates hope. The Elk River is a dynamic force; in the end the river will win! All the community can do is adapt - municipal leadership is needed to support the Elk River Flood Strategy implementa on. Page 26 of 196 3.1 Minutes of the Committee of the Whole meeting held on Ju... Thank you to our funders and partners Page 27 of 196 Application to Appear Before Council or Committee of the Whole as a Delegate or Delegation
Anyone wishingto be placed on an agendato address Council or Committeeof the Whole may apply by deliveringa request in writingto the Directorof CorporateAdministrationServicesbefore 4:00 p.m. on the Wednesday prior to each meeting, or by completing this application. Council meetings are held on the 2"“ and 4”‘Mondays of each month at 7:00 pm. in the Council Chambers at City Hall, 501-3"Avenue (with the exceptionof Statutory Holidays). Committeeof the Whole meetingsare generallyheld every Monday at 8:30 a.m. (with the exceptionof StatutoryHolidays.) Each delegation is limited to 5 minutes unless a longer period is agreed to by unanimous vote of those members present pursuant to the CouncilProcedure Bylaw.
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' ’ ‘“ \ l 7;) 1‘ (- .- . . Cir\£\li<€..v\ctC'L~)()z'ct"-.JCC\. . _‘_,._.m\$\ PreferredForum: Council -- or -- ommittee of the Whole” please circle one ' - Preferred Appearance Date: ITta L.j 2. 5 2 cw Note: Council and Committee of the Whole meetingsare public meetings. The informationon this form will become part of the public recordand will be distributedto Council, stall",media and the public. The informationon this form is collectedin order to respond to your request to appear before Council. if you have any questions about the collectionand use of this information, please contact the Directorof Corporate Services. Administration _ The Agenda is posted at City Hall, and the BulletinBoard across frorn—tl1ePost Of?ce and at www.cltvt'ernie.bC.ca. Complete agendapackages are availablefor viewing at City Hall. FOR CITY USE ONLY ScheduledCouncil or CommitteeAppearanceDate: Back-UpReceived: Agenda Number: 5.1 Gord Goodman - STARS in the Valley Golf Tournament. Page 28 of 196 The Fernie Golf & Country Club is pleased to present STARS in the Valley Golf Tournament Saturday September 17, 2016 The Fernie Golf and Country Club is pleased to present STARS in the Valley Golf Tournament, being held on Saturday September 17, 2016. The golf tournament will be held in support of STARS air ambulance to ensure that our community members continue to receive access to this vital service. Since 1985 STARS has carried out over 30,000 missions and of those over 250 were to the Elk Valley Region, including 17 in the 2014/15 fiscal year. STARS provides care for critically ill or injured patients and your support will allow STARS to continue to provide the appropriate medical care to patients in the timeliest way possible. As with all events of this nature, good corporate citizenship is relied upon as the fundraising backbone. In this regard, we ask that you review the attached list of Sponsorship Opportunities and consider your organization’s ability to assist us in our efforts to keep STARS in the sky. If you are interested in supporting this worthy cause and participating in our tournament please contact me to discuss potential sponsorship opportunities. For your convenience, we have attached a Sponsorship Form as well as a Tournament Registration Form. We appreciate your support in helping to keep STARS in the sky! And look forward to seeing you at the tournament. Sincerely, Pat Moore & Gord Goodman For the Sponsorship Committee 5.1 Gord Goodman - STARS in the Valley Golf Tournament. Page 29 of 196 Sponsorship Opportunities STARS in the Valley Golf Tournament Saturday September 17, 2016 Gold Sponsor - $5,000 + Full page advertisement in the event program Tournament signage including company logo Table recognition at dinner Includes entry for 1 team Silver Sponsor - $3,000 - $4,999 Half page advertisement in the event program Tournament signage Table recognition at dinner Includes entry for 2 golfers Bronze Sponsor - $1,000 - $2,999 Listing in the event program Signage at the event Table recognition at dinner Includes entry for 1 golfer Dinner Sponsor - $3,500 Recognition and signage during Dinner Includes entry for 2 golfers Cart Sponsor - $2,500 Recognition and signage on all carts Includes entry for 1 golfer 5.1 Gord Goodman - STARS in the Valley Golf Tournament. Page 30 of 196 Sponsorship Opportunities STARS in the Valley Golf Tournament Breakfast Sponsor - $1,500 Recognition and signage during breakfast Includes entry for 1 golfer $10,000 Hole in One Sponsor - $1,000 Signage at sponsored hole Listing in the event program Recognition during prize presentation Includes a Closest to the Pin Prize Includes entry for 1 golfer Driving Range Sponsor - $750 Signage on the driving range Listing in the event program Hole Sponsor - $250 Signage at sponsored hole Listing in the event program Tournament Patron - $100 Acknowledgement in the event program Product Donations Items are required for a silent auction to be held in conjunction with the event. Items are requested for the purpose of prize packages for event participants ~ Individual sponsorship packages can be customized to fit you needs ~ 5.1 Gord Goodman - STARS in the Valley Golf Tournament. Page 31 of 196 STARS in the Valley Golf Tournament Event Information TOURNAMENT INFORMATION Saturday September 17, 2016 Registration begins at 9:00am Fernie Golf & Country Club Breakfast from 9:00am-10:30am Tournament begins with a shot gun start. 201 Fairway Drive Dinner will be held following the Fernie, BC tournament at 4:30pm Prizes and presentations to follow SHOT GUN START 11:00 AM Registration Includes: reakfast & Dinner) ENTRY FEE $145/Person prizes REGISTER NOW 250.423.7773 ------REGISTRATION FORM Golfer Name HCDP Phone / Email Entry Fee ______$145 ______$145 ______$145 ______$145 **All Entries must be submitted by September 10, 2016 to guarantee your spot. If you do not know your handicap one will be assigned to you the day of the event** For more information contact: The Fernie Golf and Country Club 250.423.7773 5.1 Gord Goodman - STARS in the Valley Golf Tournament. Page 32 of 196 CITYor FERNIE EKNJE. DISCRESTIONARYGRANT cu-vouam nmsucoumu DATA COLLECTION& STAFF NOTIFICATIONFORM APPLICANTINFORMATION - Filledout by the applicant NAME: Gord Goodman ADDRESS: 17 Cedar BowlCr. Fernie Golf RtCountry Club to host STARS COMPANY NAME: FUNDRaising Event SOCIETVNAME: Fernie Golf & Country Club CITV: Fernie TELEPHONE: 250-946-5478 Date of Council Meeting to Appear at: 26»JuI—16 [email protected] Signature of Applicant lGRANTAMOUNTS REQUESTED- To be filled out by the Finance Department I 2016 GRANTAMOUNT BEING REQUESTED: llndefined-See Application Reason forGrant Request (Summarized): Require grant to assist with expenses to attend Seniors crib game in Sept. 2016. 2016 PREVIOUSGRANTSAPPLIEDFOR: 5 Approved in current year. Description: ListGrants Applied For: List Amount Approved ListAmount Denied 2015 PREVIOUS GRANTS APPROVED (Total) 5 - Description: I CURRENTBUDGET INFORMATION: I 2016 Budget for Discretionary Grants: $ 18,000.00 Total Amount of all Discretionary Grants Approved in 2016: 16,118.00 Total Amount of Misc. Discretionary Grants Approved by Committee in 2016: 1,000.00 I TOTALAMOUNT REMAININGIN DISCRETIONARYGRANTFUND: 5 882.00 Amount In this request (Limit of $250) Appiication Attached: Amount that would be remaining 5 Event Budget Attached: Other Pertinent Information Attached: 0 Signature of Director of Finance I COUNCILAPPROVAL INFORMATION: filled in by Corporate Services Date of Meeting: 11-Jul-16 Time of Meeting: 7pm Decision of Council: Discretionary Grant Account to Use: O1-2-2191460 Other Account: Amount APnrWed= Resoultion: Mover: Seconder: Adopted: Signature of Corporate Services 5.1 Gord Goodman - STARS in the Valley Golf Tournament. Page 33 of 196 STAFF REPORT Committee of the Whole Date: July 25, 2016 To: Her Worship Mayor Giuliano and Members of Council From: Lloyd Smith, Director of Leisure Services Subject: Public Art, Fernie Memorial Arena DIRECTION/INFORMATION REQUESTED THAT Committee recommend to Council that Staff be directed to de-accession the public art on the Fernie Memorial Arena; and THAT Committee recommend to Council that Staff work with the Fernie Arts Council to revitalize the public art space in 2017. BACKGROUND In 2011 the Arts Council submitted a proposal to the City recommending the installation of a Community Public Art project entitled Patterns on Ice (hereinafter called “the Art Work”) to be installed by the Artists, on the exterior wall of the Fernie Memorial Arena. This Art Work was completed during the summer of 2011. This project was detailed in an agreement between the City of Fernie, the Fernie and District Arts Council, and the Artist. DISCUSSION The agreement between the City, the Fernie and District Arts Council, and the Artist provides the City the ability to de-accession the Art Work, in the event that the Mayor and Council of the City determine in their sole discretion, that the Art Work has reached the end of its useful or serviceable life. Prior to de-accessioning the Art Work, the City acknowledges and agrees that it will endeavor to consult with the Artist and the Arts Council. A letter of support for the de-accessioning of the Art Work, from the Fernie and District Arts Council is attached to this document, and is the result of consultation with that organization. The City has not yet consulted with the Artist, (residing in Vancouver in 2011), however if de- accessioning is directed by City Council, Administration will attempt to consult with the Artist. 6.1 Director of Leisure Services report Public Art, Fernie M... Page 34 of 196 IMPLICATIONS The City holds $1300 from the Fernie and District Arts Council for maintenance of the existing mural. It is requested that these funds be provided to the Fernie and District Arts Council, as contribution towards a future public art project at this location. CONCLUSION Administration, after extensive consultation with the Fernie and District Arts Council, recommends that the existing mural at the Fernie Memorial Arena be de-accessioned immediately. Furthermore, it is recommended that Council consider a request from the Fernie and District Arts Council, to revitalize this public art space in 2017. Respectfully submitted, Lloyd Smith, Director of Leisure Services Attachments: Letter from Fernie and District Arts Station. City of Fernie Public Art Policy Agreement with Fernie and District Arts Council and the Artist. DOC072016-072020 DOC072016-072020 16173116.pdf 16172512.pdf 6.1 Director of Leisure Services report Public Art, Fernie M... Page 35 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 36 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 37 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 38 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 39 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 40 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 41 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 42 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 43 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 44 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 45 of 196 6.1 Director of Leisure Services report Public Art, Fernie M... Page 46 of 196 CITY OF FERNIE POLICY TITLE: PUBLIC ART POLICY (Guidelines for Accepting Gifts of Art Intended for Long-TermPlacement at Public Places under City Jurisdiction) ISSUED BY: Council Effective Date: on approval Approved by Council: November 22, 2010 POLICY STATEMENT: “Thepurpose ofthese guidelines is to ensure that only artwork ofthe highest qualityis added to the existing urban fabricin Fernie’s public spaces and to set out the City’s responsibilitiesto maintain, repair and restore accepted gifts ofpublic art and the City’spolicies respecting de—accessioningworks.Public art is intended to engage and enrich the community, attract residents, businesses and visitors, celebrate community spirit and cultivate an active arts arena.” Public art has the power to transform public spaces, enliven the urban fabric, re?ect our heritage, culture, hopes, dreams and aspirations.Public art enhances community pride,can inspire us and make us think whether the art be large or small, simpleor complex.Public art and place making draws people in, attractingvisitors, businessesand residents, contributes to a vibrant . ommunity and economic development and sustainability. POLICY OBJECTIVE: 1. To provide a procedure for reviewing proposed gifts of art works intended for long—termplacement in publicplaces under Cityjurisdiction(“public art”). 2. Toencourage and ensure that the City acquirespublic art that meets a highstandardand is appropriateand meaningful for the diverse audiences it will reach. . 3. To detailthe City's procedures and responsibilitimto insure, maintain, repairand restore public art. 4. To detailthe City’s procedure for de—accessioningpublic art or removing it. ROLES AND RESPONSIBILITIES Following is a descriptionof the roles and responsibilitiesof the key parties involvedin evaluatingpotential gifts of publicart. Council City Councilmust approve, by resolution, the acceptance of all gifts of public art intendedfor placementin excess of 180 days (“long term placemen ”) at public places owned by the City excepting propertiesthat may be owned by the City and leased to third parties (“publicplaces”). Staff Team The Directorsof Planning, OperationalServices and Leisure Services, or their designates,willreview all proposed giftsof public art and prepare a report for Council’s considerationthat recommends:whetheror not the gift should be accepted;any appropriateterms and conditionsrespectingacceptance of the art; provides detailsregardingthe need to insure the art and maintenance implicationsand costs; and identifies an appropriatespace for installationof the art in a publicplace if ecommendedfor acceptance. 6.1 Director of Leisure Services report Public Art, Fernie M... Page 47 of 196 Page 2 PUBLIC ART POLICY Guidelinesfor Accepting Gifts of Art Intended for Long—TermPlacement at Public Places under City Jurisdiction ACCEPTANCE CONDITIONS 1. The City will consider giftsof works of art for placement at a public place on the understandingtl1atno civic funds will be required for its production,siting or installationof the work, except when the City is acting as a sponsor or co- Q sponsor of the work. ' 2. Donors will be requiredto depositwith the City funds equivalent to a minimum of 10%of the commissioned cost of the art work for maintenance of the work. If a proposed donation is likely to incurhigh maintenancecosts then a larger contributiontowards maintenance may be required in acceptinga gift of art. 3. The City willconsider the following types of proposals for works of art intendedfor long—termplacement at public places : I a) A sponsor’s offer of an already completedwork of art; b) A sponsor’s offer to commission an art work by a specific artist or artists; c) A sponsor’s offer to commission an art work by means of a public art competition. Acceptedgifts of art for long—termplacement at public places shall becomethe property of the City. The City reserves the right, in its sole discretion, to de—accessionan acceptedart work. The City, in its sole discretion, may provide for the insurance,maintenance, repair and restoration of gifts of art. In all cases, sponsors of proposedgifts of public art willbe asked to submit to the Staff Team a report that contains the following: a) a brief statement of purpose from the artist; b) a drawing or photographand/or model of the proposed work with scale and materialsindicated; c) a plan showing the work in relation to the proposed public place; d) artist’s resume; e) instructions on care and maintenancefor the work; f) an estimate of the expected lifespanof the work. SELECTION CRITERIA l i 1. Relevance — appropriatenessof the work of art to the proposed public place and its surroundings, ‘ including considerationof architecture, topography,history and the social dynamic of the particular location in which the art will be placed. 2. ArtisticExcellence —— qualityof the work, does it merit placement in a public place? PhysicalDurability — what is the art work’s long—termdurability againsttheft, vandalismand weather? Will it require expensivemaintenance?Is a maintenance report, policy and procedures and cost estimate necessary before considering acceptance of the art work? 4. Public Safety — public safety must be considered in the design and placementof public art. The Staff Team will consider issues of public safety, includingbut not limited to, the safe and efficientmovement of pedestrian and vehicular traffic and any potentialcon?icts with infrastructureor futureplans,and provide comment respecting that to Council in its report. 5. Costs — consideration willbe given to all maintenance costs and insurance, if required, and included in the Staff Team’s report to Council. gympliance— public art must comply with all applicable, federal, provincialand local rules and regulations (e.g. fficial CommunityPlan, highway setback requirements, Human Rights Code, riparianarea setbacks, etc.). PUBLIC ART INVENTORY The City, throughthe Leisure Services Department, shall maintain an inventory of art work acquiredthroughthe Guidelinesfor Accepting Gifts of Art Intended for Long—termPlacement at Public Places under City Jurisdictionpolicy.The inventory shall identify the requiredcare of artworks in the collection and assist in the developmentof a maintenanceschedule.The Departmentshall have the right to use the maintenancedeposits on hand to assist withthe cost of maintenanceand repair of Works. The inventoryshall include: a) The place, title, artist, media, materials, dimensions and Value of the work; 6.1 Director of Leisure Services report Public Art, Fernie M... Page 48 of 196 5*’ lll >‘.°‘E"‘:“ Page 3 PUBLIC ART POLICY Guidelines for Accepting Gifts of Art Intended for Long—TermPlacement at Public Places under City Jurisdiction [,3 b) All information necessary for the care and maintenance of the work as determined by the City in consultation withthe artist. A list of materialsfor the work will be prepared including an recommendationsfor cleaning and maintenance and inspectionof any structural elements of the work; ; C) An estimate of the lifespan of the work; d) Photographs or other recorded images of the work. RETENTIONAND DE-ACCESSIONING The City reserves the right to de—accessionart work, provided the dispositionis not contrary to any agreed upon terms on which it was accepted. De—accessioningwill be considered when: a) A work has been so severely damaged or vandalized as to make repair impractical; b) When a work has become structurally unsound or unstable or when it poses a threat to public safety; C) When the use of the publicplace or plans for the publicplace has changed to the extent that the work should be moved to another public place or de—accessioned; d) There has been overwhelming public opposition to the continued display of a work; e) Maintenance and repair costs have become unreasonable; f) A work has reached the end of its useful/serviceable life. In all cases where a work is to be de»accessioned, the City will endeavor to consult withthe artist and/or sponsor regarding the worksExcept when a work poses a serious and imminent threat to public safety, Council approval of the de—accessionof an accepted work is required. COPYRIGHT " for works of art shall remain with the artist, provided that the artist, or copyright holder, must enter a written V'\.Aggopyrightagreement for limited usage of the copyright by the City for nonprofit public relations, documentation, educational and promotionalpurposes, or alternatively, assign the copyright to the City. Wherever possible in displaying or using an image or images the name of the artist will be indicated. 6.1 Director of Leisure Services report Public Art, Fernie M... Page 49 of 196 -« STAFF REPORT Committee of the Whole Date: July 25, 2016 To: Her Worship Mayor Giuliano and Members of Council From: Lloyd Smith, Director of Leisure Services Subject: Fire Hall Condition Report DIRECTION/INFORMATION REQUESTED That Committee receive the following report regarding the condition of the Fernie Fire Hall for information. BACKGROUND In June of 2016 the Fernie Fire Hall was assessed for air quality concerns. This study was conducted at the direction of the CAO, originating from a discussion of facility conditions during a management meeting held on May 10, 2016. Concerns regarding air quality and structural issues were first identified by City staff and WorkSafe BC in approximately 2010. The full report detailing existing issues is attached to this report. DISCUSSION Based on the information provided by WorkSafe BC and recommendations provided by the Indoor Air Quality Assessment, a number of safe work procedures have been developed and implemented by the Fire Chief in order to mitigate air quality concerns. Additionally, the reports outline a number of repairs that must be made at the Fire Hall. IMPLICATIONS The Fire and Emergency Services Building serves a primary function in providing safety for the residents of Fernie. This building must continue to function in a safe manner in order to support the core emergency services which are based within it. The City must ensure that health and safety requirements specified by WorkSafe BC are complied with. There are a number of existing WorkSafe BC orders related to the deficiencies identified in the attached report which must be completed in a timely manner. The City has Worksafe BC orders on file that date back to December 2011 outlining air quality and structural concerns and has had discussions with Worksafe regarding time lines for addressing those concerns. 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 50 of 196 Staff is developing a plan to deal with the mid- to long-term concerns identified regarding City facilities. This plan will be part of a report intended to be provided to Committee at the beginning of September which will place them in context of other facilities and infrastructure issues facing the City. CONCLUSION Remediations of deficiencies described are being investigated by the Leisure Services, and Fire and Emergency Services Department. The required remediation scope and costs will be provided to Council prior to implementation. These solutions will have budget implications which will be considered as part of the larger report noted above. Respectfully submitted Lloyd Smith, Director of Leisure Services Attachments: Indoor Air Quality Report June 2016 WorkSafe BC Inspection Report July 2013 Worksafe BC Inspection Report IAQm Report Fernie IR2013162680084.p IR201616268039A.p Firehall.pdf df df 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 51 of 196 Indoor Air Quality Management INDOOR AIR ENVIRONMENTAL ASSESSMENT FERNIE FIREHALL 692 3rd Ave., Fernie, BC For: Lloyd Smith Director of Leisure Services City of Fernie Box 190, 501 – 3rd Avenue Fernie, BC V0B 1M0 250.430.1766 [email protected] Prepared by: Karen Rollins Indoor Air Quality Management 1114 Larch Place Canmore, AB T1W 1S8 403.678.3522 (w) 403.612.1334 (c) [email protected] www.iaqm.ca July 11, 2016 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 52 of 196 Indoor Air Quality Management 1114 Larch Place Canmore, Alberta, Canada T1W 1S8 Tel: 403.678.3522 Cell: 403.612-1334 [email protected] www.iaqm.ca July 11, 2016 Attention: Lloyd Smith Re: Indoor Environmental Assessment at Fernie Firehall Please find attached my report, which describes our findings of the indoor air environmental assessment at Fernie Firehall. Observations and test results indicate: • numerous building envelope deficiencies and building code violations • structural issues • ventilation issues • sources air pollutants in the apparatus bay • carbon monoxide concentrations exceeded the guidelines in the second floor bedroom • nitrogen monoxide concentrations were acceptable • carbon dioxide concentrations in the bedroom indicated some ventilation issues • diesel particulate matter was acceptable • airborne particulate concentrations were within the guidelines • temperature and relative humidity values were acceptable • allergenic and toxigenic fungi were identified in exterior walls under leaking windows • exterior wall spaces and the ceiling space are moist environments Recommendations include: 1. Repair building envelope deficiencies and correct building code violations. 2. Upgrade ventilation system for the main floor office and the second floor bedrooms. 3. Consult with a qualified building envelope specialist who will conduct a more detailed inspection and identify all areas of water damage in the building. This will include inspecting wall assemblies under leaky windows, opening up the wall spaces around all exterior wall penetrations including ventilation grilles, doors, and windows where there is inadequate flashing, and investigating the roof assembly for moisture. Remove any water-damaged and fungi contaminated building materials. Please let me know if you have any questions. Yours sincerely, Karen Rollins IAQm 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 53 of 196 Indoor Air Quality Management Table of Contents Table of Contents ...... i 1.0 Terms of Reference ...... 1 2.0 Contaminant Characteristics and Guidelines ...... 1 2.1 Carbon Monoxide ...... 1 2.1.1 Carbon Monoxide Characteristics ...... 1 2.1.2 Carbon Monoxide Guidelines ...... 1 2.2 Nitrogen Monoxide ...... 2 2.2.1 Nitrogen Monoxide Characteristics ...... 2 2.2.2 Nitrogen Monoxide Guidelines ...... 2 2.3 Carbon Dioxide ...... 2 2.3.1 Carbon Dioxide Characteristics ...... 2 2.3.2 Carbon Dioxide Guidelines ...... 2 2.4 Diesel ...... 2 2.4.1 Diesel Characteristics ...... 2 2.4.2 Diesel Guidelines ...... 3 2.5 Airborne Particulates ...... 3 2.5.1 Airborne Particulates Characteristics ...... 3 2.5.2 Airborne Particulates Guidelines ...... 4 2.6 Temperature ...... 4 2.6.1 Temperature Characteristics ...... 4 2.6.2 Temperature Guidelines ...... 4 2.7 Relative Humidity ...... 4 2.7.1 RH Characteristics ...... 4 2.7.2 RH Guidelines ...... 4 2.8 Fungi ...... 5 2.8.1 Fungi Characteristics ...... 5 2.8.2 Fungi Guidelines ...... 6 2.9 Guidelines Summary ...... 7 3.0 Methodology ...... 8 3.1 Information Review ...... 8 3.2 Building Inspection ...... 8 3.3 Environmental Monitoring ...... 8 4.0 Observations and Results ...... 9 4.1 Information Review ...... 9 4.2 Building Inspection ...... 10 4.3 Environmental Monitoring ...... 18 4.3.1 Carbon Monoxide ...... 18 4.3.2 Nitrogen Monoxide ...... 20 4.3.3 Carbon Dioxide ...... 21 4.3.4 Diesel Particulates ...... 21 i Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 54 of 196 Indoor Air Quality Management 4.3.5 Airborne Particulates ...... 22 4.3.6 Temperature and Relative Humidity ...... 22 4.3.7 Fungi ...... 23 4.3.7.1 Airborne Spore Count (Spore Trap Method) ...... 23 4.3.7.2 Viable Fungi Testing (RCS Method) ...... 24 4.3.7.3 Fungi Health Risk Assessment ...... 24 4.3.7.4 Description of Fungi Genus Identified in this Report ...... 25 5.0 Summary and Conclusions ...... 26 5.1 List of Non-Conformance to the BC Building Code ...... 28 6.0 Recommendations ...... 28 7.0 References ...... 30 ii Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 55 of 196 Indoor Air Quality Management 1.0 Terms of Reference Lloyd Smith (Director of Leisure Services, City of Fernie) contacted Karen Rollins (IAQm) to conduct an indoor environmental assessment at the Firehall at 692 3rd Ave. in Fernie, BC. The building was originally constructed as an automotive repair garage in 1970 and was converted for use as a firehall in 1980. The 45-year old, 8,360 ft2 building has a history of water entry through the roof resulting in some stained ceiling tiles and water streaks down walls. Building management is interested in obtaining a health risk assessment due to possible fungi contamination associated with the leaky roof. There is also concern about on call staff’s exposure to vehicle exhaust while occupying the sleeping quarters. This investigation includes an information review, building inspection, and testing for vehicle exhaust (carbon monoxide, nitrogen monoxide, diesel particulates), carbon dioxide, airborne particulates, temperature, relative humidity, and fungi. This report summarizes our observations, test results, conclusions and recommendations. 2.0 Contaminant Characteristics and Guidelines 2.1 Carbon Monoxide 2.1.1 Carbon Monoxide Characteristics Carbon monoxide (CO) is an odourless, colourless, and tasteless gas produced by the incomplete combustion of hydrocarbons. Indoor sources of CO include combustion appliances (gas stoves, gas furnaces, hot water heaters, wood stoves), tobacco smoke, and motor vehicle exhaust brought in from the outdoors. Carbon monoxide inhibits oxygen transport in the blood through the formation of carboxyhemoglobin and inhibition of cytochrome oxidase at the cellular level. Depending on the dose, health effects can include a throbbing headache, nausea, vomiting, impaired vision, impaired coordination, coma, and death. In most buildings, levels of carbon monoxide will be between 0.5 – 2 ppm. CO levels above 5 ppm usually indicate the presence of combustion products, faulty equipment, or pressure problems leading to down drafting of combustion appliances. 2.1.2 Carbon Monoxide Guidelines The Occupational Health and Safety guideline (time-weighted average or TWA) for carbon monoxide in the work environment is 25 ppm (Government of BC, 2008). The Health Canada guideline for carbon monoxide in a residential environment is 10 ppm for 8-hour exposure time (Health Canada, 2010a). 1 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 56 of 196 Indoor Air Quality Management 2.2 Nitrogen Monoxide 2.2.1 Nitrogen Monoxide Characteristics Nitrogen monoxide (NO), also called nitric oxide, is a colourless gas. In the presence of oxygen it is converted to nitrogen dioxide (NO2). NOx (nitrogen dioxide and nitrogen monoxide) react with ammonia, moisture, and other compounds to form nitric acid and related particles that contribute to acid rain. Human health concerns include nausea, shortness of breath, and headaches. Long-term effects could include impaired immune and lung system function. Small particles penetrate deeply into sensitive parts of the lungs and can cause or exacerbate respiratory disease such as emphysema and bronchitis, and aggravate existing heart disease. In the air, NOx reacts readily with common organic chemicals and even ozone, to form a wide variety of toxic products, some of which may cause biological mutations. Examples of these chemicals include the nitrate radicals, nitroarenes, and nitrosamines. 2.2.2 Nitrogen Monoxide Guidelines The Occupational Health and Safety guideline (time-weighted average or TWA) for nitrogen monoxide is 25 ppm (30 mg/m3) over an 8-hour workday (Government of BC, 2008). 2.3 Carbon Dioxide 2.3.1 Carbon Dioxide Characteristics Carbon Dioxide (CO2) is a colourless, tasteless, odourless gas. The average concentration of CO2 in the atmosphere is 400 ppm. Carbon dioxide is not a toxic gas. The main source of CO2 in the indoor environment is human exhalent. CO2 is used as an indicator of acceptable ventilation (how effective the HVAC system is in bringing in fresh air, distributing it into the space, and removing CO2). An additional source of CO2 is combustion. Health effects of CO2 levels over 800ppm include fatigue, headaches, perception of warmth, sleepiness, dizziness, shortness of breath, and general feeling of stuffiness. 2.3.2 Carbon Dioxide Guidelines ASHRAE recommends CO2 levels to be under 1000 ppm (ASHRAE, 2013b) and that the HVAC system is properly designed for the size of the space, number of occupants, heat sources and amount and location of contaminant releases. 2.4 Diesel 2.4.1 Diesel Characteristics Diesel engines are more efficient than gasoline engines, and they emit less carbon dioxide, carbon monoxide, and hydrocarbons. Therefore, diesel engines have some advantages over conventional gasoline engines in terms of global warming. However, they emit higher levels of oxides of nitrogen and particulate matter, which contaminate the local environment. 2 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 57 of 196 Indoor Air Quality Management Diesel engine exhaust is a complex mixture of gases and particulates. Gaseous compounds can include carbon dioxide, water vapour, oxygen, sulphur and nitrogen compounds, carbon monoxide, and low molecular weight hydrocarbons. Diesel particulate matter (DPM) contains elemental carbon, organic compounds (including PAHs), metals, and other trace compounds. Almost all particulates emitted by diesel engines are respirable (PM<10 microns). Short-term exposure to diesel engine exhaust can cause irritation of the eyes, throat, and bronchi, neuro-physiological symptoms such as light-headedness, nausea, and respiratory symptoms such as cough. Diesel exhaust can initiate allergic reactions or increase immunological response to other allergens. There is danger not just from sudden acute exposures to diesel exhaust, but also from everyday, lower doses as well. In 2012 diesel exhaust was reclassified from a probable carcinogen to a known carcinogen (IARC, 2012). 2.4.2 Diesel Guidelines As with other carcinogens, there is no safe exposure level for diesel exhaust (CAREX Canada, 2013). 2.5 Airborne Particulates 2.5.1 Airborne Particulates Characteristics Airborne particulate matter is a mixture of organic and inorganic substances. Sources include the outdoor environment (soil, roads, agricultural dust, vehicles, industrial emissions, smoke from forest fires), people, animals, clothing, paper, building materials, tobacco smoke, fireplaces, rust, dust and dust mites, micro-organisms, inefficient vacuum cleaners and ventilation ducts. Secondary particulate matter may also be produced in the atmosphere through a number complex chemical processes. Particulates can come from both solid matter and liquid aerosols. High particulate concentrations less than 10µm in size can be inhaled and irritate the lungs. The Canadian Environmental Protection Act has identified respirable particulate matter smaller than 10µm in diameter as being a toxic substance (Government of Canada, 1999). Particulates may contain allergens or carry harmful chemical substances. Health effects depend upon the concentration of particulates, toxicity of the substances carried on the particle, and individual susceptibility. Fine particulate matter (PM2.5) is a general term for all small particles found in air measuring equal to or less than 2.5μm in aerodynamic diameter (Table 1). It is a complex mixture whose constituents vary in size, shape, density, surface area, and chemical composition. Health effects include respiratory symptoms, asthma aggravation, cardiovascular morbidity, and lung cancer. Table 1: Size Categories of Respirable Particles PM10 Particles of an aerodynamic diameter of less than 10μm PM2.5 Fine Particles Particles with a diameter less than 2.5μm Ultra Fine Particles Particles with a diameter less than 0.1μm or 100nm Nanoparticles Characterised by particles less than 50nm 3 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 58 of 196 Indoor Air Quality Management 2.5.2 Airborne Particulates Guidelines Health Canada has no recognized threshold of health effects for indoor PM2.5. Health Canada (HC, 2010b) recommends: • That indoor PM2.5 be lower than PM2.5 outside (having an indoor level that is greater than the outdoor level indicates a strong indoor source of PM2.5 that needs to be addressed) • Focusing on identifying the potential sources of contaminants, and then on improving air quality through source control, improved ventilation and other remedial measures such as air filtration The Council of Canadian Ministers of the Environment (CCME) established Canada-wide-standards (CWS) for ambient (outdoor) PM2.5 in 2000. The numerical target for the PM2.5 CWS is 30 µg/m3 (24- hour average) (CCME, 2000). In studies conducted by Health Canada in different Canadian cities, average indoor PM2.5 concentrations were less than 15 µg/m3 (Health Canada, 2010b). 2.6 Temperature 2.6.1 Temperature Characteristics Temperature is a comfort parameter. It affects people’s perception of air quality. 2.6.2 Temperature Guidelines According to ASHRAE Standard 55 (ASHRAE, 2013a), the optimum temperature desired in an indoor environment is 20 – 24°C. The range takes into account the level of occupant activity and layers of clothing. 2.7 Relative Humidity 2.7.1 RH Characteristics Relative humidity (RH) is a comfort parameter. It affects people’s perception of air quality. Humidity levels above 60% can support mould and bacterial growth. Very dry conditions can lead to increased static electricity and health problems such as skin and respiratory tract irritation and nosebleeds. Low relative humidity can dry out nasal passages and reduce a person’s defences against viral and bacteriological infections. 2.7.2 RH Guidelines ASHRAE (ASHRAE, 2013a) recommends a comfortable relative humidity of between 30-60%. 4 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 59 of 196 Indoor Air Quality Management 2.8 Fungi 2.8.1 Fungi Characteristics The term “fungi” is the biological classification of organisms that includes mould, yeasts, and mushrooms. Fungi are decay organisms. They colonize (grow on and consume) dead organic material, which includes building materials such as wood, drywall and fabrics. By doing this, they are merely fulfilling their mission within the natural ecosystem. Fungi produce spores that under appropriate conditions can reproduce the entire organism. It is the combination of a source of spores, moisture or ambient humidity, surface temperature, and the availability of appropriate nutrients that lead to the success of fungal growth. As part of their metabolism, fungi can produce carbon dioxide, volatile organic compounds, alcohols, ketones, antibiotics, and mycotoxins. The volatile organic compounds are responsible for the ‘musty’ odours commonly associated with fungal growth. Fungal-related human health effects include allergy, pathogenic infection and toxic illness. Allergy: Fungi can cause Type I and Type III allergic reaction. Type I allergy symptoms include asthma, hay fever, and hives. Type III symptoms include fever, chills, rash, arthritis, and kidney damage. Pathogenic infection: Some fungi can cause pathogenic infection (grow on or inside a person’s body: usually lungs, sinus, or skin). Aspergillus fumigatus can cause lung disease by growing in a person’s lungs through inhalation of its spores. Pathogenic infection is rare and usually affects only immune compromised individuals (persons recovering from recent surgery, or people with immune suppression, asthma, hypersensitivity pneumonitis, severe allergies, sinusitis, or other chronic inflammatory lung diseases). However, amount of exposure is also a factor. People not considered immune compromised, but with long term exposure to elevated levels of certain fungi spores can develop pathogenic infection. Some sinus infections are not bacteria-related (and therefore cannot be treated successfully by antibiotics), but fungi-related (Ponikau, et al., 1999). Toxic Illness: Illness can result from exposure to the toxic chemicals (mycotoxins and microbial volatile organic compounds) produced by fungi. Some of these illnesses produce symptoms including dizziness, fatigue, inability to concentrate, headaches, nausea, shortness of breath, impaired vision, impaired co-ordination, learning impairment, liver and kidney damage, heart tissue damage, nervous system depression, respiratory distress, nose bleeds, bleeding of the lungs, and immune system depression. Only some fungi excrete chemicals that are harmful to human health and only under certain conditions. Little is known about long-term exposure to low levels of mycotoxins and the volatile organic compounds produced by fungi. Fungi that produce toxins are called toxigenic fungi. Stachybotrys chartarum (or ‘black mould’) is the most commonly identified example, but many other fungi are capable of producing toxins. An identification analysis to the species level (not just to the genus level) is necessary to determine if a particular fungus is toxigenic. However, even if a toxigenic fungus is identified, it can never be certain that it is producing toxins. Reasons for that may depend on the substrate it is growing on, environmental conditions, life cycle, or many other factors. Much about the nature of fungi is still not fully understood. 5 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 60 of 196 Indoor Air Quality Management It is generally agreed by mycologists and indoor air quality experts that once a toxigenic fungus is identified, to assume it is producing toxins and to respond accordingly. There are many variables to consider in making a health risk assessment for fungi. Some of these variables include: 1. the nature of the fungal material (allergenic, infectious, or toxic), 2. the amount of exposure (concentration of spores in the air and length of time people are exposed), and 3. the susceptibility of exposed persons (individual susceptibility varies with genetic predisposition, age, state of health, and concurrent exposures). 2.8.2 Fungi Guidelines Health Canada considers that fungal growth in buildings poses a health hazard (HC, 2007). Health Canada does not have any exposure limits for fungi in buildings and recommends: a) to control humidity and diligently repair any water damage to prevent mould growth b) to clean thoroughly any visible or concealed mould growing in buildings Further guidance has been offered by other organizations: • Moisture intrusion, visible mouldy, wet, or soiled surfaces must be remediated following an established protocol (New York City, 2008). • Fungal quantities, measured as colony-forming-units per cubic meter of air (CFU/m3), should be lower inside compared to outside, and the "mix" (biodiversity) should be similar. An indoor fungal amplifier is suspected if there is one or more fungal species occurring as a significant percentage of an indoor sample and not similarly present in outdoor samples (Health Canada, 1995). • Dominance indoors by species of mould that are not predominant outdoors indicates an interior amplification site. This must be located and rectified (Health Canada, 1995). • The confirmed presence of toxigenic fungi indicates that further investigation is necessary (HWC, 1987). • Health Canada's protocol for mould recognition and management subscribes to the following phases: assess the magnitude of the health problems, identify problems in the building environment, identify indoor fungal amplifiers, communicate the health risk, and take remedial action (Health Canada, 1995). • New York City guidelines state, "except in cases of widespread fungal contamination that are linked to illnesses throughout a building, building-wide evacuation is not indicated" (New York City, 2008). • All building occupants should be protected from microbial exposure during testing and remedial action by using necessary equipment, methods and containment strategies, so that microbials are not transported to other zones (NYC, 2008). • Moisture control is the primary factor in controlling microbial growth (CMHC, 2007). • If porous materials such as fibreglass insulation, carpet, ceiling tiles, and drywall become contaminated with fungi, it is usual to discard these materials. Hard surfaces can be salvaged using a detergent or hydrogen peroxide solution (CMHC, 2007). 6 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 61 of 196 Indoor Air Quality Management • The use of anti-microbial disinfectants, biocides, or bleach for the purpose of killing mould is not recommended. Mould remediation consisting of treatment only with a biocide or disinfectant has not been proven to be effective, necessary or beneficial because dead and dormant mould spores and mould fragments still have toxigenic and allergenic health effects, and therefore still present a health hazard. Encapsulation of mouldy areas is also not a recommended procedure because mould left in place will begin to grow if water is reintroduced in the future. Removal of all mouldy materials is the only effective mould remediation strategy (Lee & Rollins, 2009). • Water damage from leaks, floods and plumbing failures should be repaired and remediated within 24 hours. Wet materials should be dried. Sewage-contaminated porous materials must be discarded. Water penetration or migration through the building envelope, and condensation within the interior or exterior wall assembly is to be avoided. A moisture meter and a thermographic camera are useful in detecting non-accessible or hidden wet areas. Do not over-humidify the building during the winter (CMHC, 2007). • The presence of some genera such as Alternaria, Arthrinium, Stachybotrys, Chaetomium and Ulocladium may indicate a problem if not observed within any of the outdoor controls even though they may not account for a significant percentage of an indoor sample (Lee and Rollins, 2009).1 2.9 Guidelines Summary Table 2: Guidelines Summary Guideline Source Carbon Monoxide TWA is 25 ppm (workplace) OHS BC Regulation TWA is 10 ppm (residential) Health Canada Nitrogen Monoxide TWA is 25 ppm OHS BC Regulation Carbon Dioxide 1000 ppm ASHRAE Particulate Matter Less than outside CWS Health Canada (PM2.5) 30 µg/m3 or 0.03 mg/m3 (24-hour average) Temperature 20 - 24°C ASHRAE Relative Humidity 30 - 60% ASHRAE Fungi various multiple 1 These fungi are considered harmful to human health and their spores do not capture well with currently available air sampling methods, therefore one or two spores may indicate a concern. These fungi are indicator species for Alberta. 7 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 62 of 196 Indoor Air Quality Management 3.0 Methodology 3.1 Information Review Information about the building and related issues was obtained from Lloyd Smith, Ted Ruiter, and Lt. Colin Letcher. 3.2 Building Inspection A building walkthrough was undertaken to gain information about building layout, pollution pathways for vehicle exhaust, mechanical ventilation systems, current condition of building materials and any areas of moisture intrusion, and building use. 3.3 Environmental Monitoring The method for testing carbon monoxide and nitrogen monoxide was to set up two QRAE Plus Gas Detectors, one in the apparatus bay and the other in a bedroom, and have them run for a period of five days. The method for testing airborne particulates, carbon dioxide, temperature and relative humidity was to set up two Quest EVM-7 Indoor Air Quality Monitors, one in the apparatus bay and the other in a bedroom, and have them run for a period of five days. Diesel particulate was measured using DPM cassettes and an SKC air pump (with cyclone) calibrated at 2L/min. The cyclone removes non-respirable particles (greater than 10 µg ) before they reach the cassette. DPM cassettes consist of an impactor with precision sapphire orifice, impaction substrate, and two heat-treated quartz filters. The impactor screens out respirable particles greater than 1.0 µg. Particles less than 1.0 µg are collected on the first filter and the second filter serves as a blank. Samples are analysed for organic and elemental carbon content using a thermal-optical analyser and by an accredited lab using NIOSH Method 5040. The elemental carbon portion represents diesel particulate. Two DPM tests were carried out: 1) two cassettes were set up (apparatus bay and recreation room) while trucks in the apparatus bay simulated a call, and 2) two cassettes were set up (office and bedroom) while the snowcat on the adjacent property was run for about an hour. In each test the air pumps ran for about two hours. Fungi were measured using two methods: spore trap and RCS. The spore trap microbial sampling method involves using a cassette containing a filter that is placed over an air pump in which the airflow rate was calibrated by the microbiological laboratory. Fungi spores and other debris found in the air are captured on the filter. Both viable and non-viable spores are captured. The laboratory technician examines the surface area of the filter under a microscope, counts the number of fungi spores, and identifies them. Results are available within a few days. Identification is to the genus level using laboratory protocol. It is used to identify the presence fungi and as a relative measure of concentration of spores in the air. The RCS Microbial Sampling method provides the concentration of viable fungal spores in the air. The pump draws in a known amount of air and impinges the spores in that volume of air onto an 8 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 63 of 196 Indoor Air Quality Management agar strip. When the agar strip is incubated, the concentration of fungal spores in the air (CFU/m3 or colony forming units per cubic meter) can be calculated. This method is used when identification to the species level is desired. Species information is essential to make a health risk assessment. The different colonies growing on the agar strip are isolated and subjected to various lab tests. The tests take time (usually about three weeks) to evaluate. Two outdoor fungi air samples were collected as controls to determine if the indoor fungi concentrations are due to outside infiltration or from an indoor amplification source. Sampling took place in the morning of June 6, 2016. The temperature was about +25°C and there had been no precipitation for several days prior to the test. Viable samples arrived at the lab the next day. 4.0 Observations and Results 4.1 Information Review Pictures and a facility assessment report were provided by Lloyd Smith and Ted Ruiter (Director of Fire and Emergency Services, City of Fernie). The facility assessment report conducted in 2013 identified: • marginally adequate building envelope and interior finishes • significant deficiencies in the staff sleeping and meeting areas • significant deficiencies in structural fire resistance rating • inadequate provisions for exits, firestopping penetrations, and guardrails • structural concerns regarding earthquake resistance and snow load capacity Lt. Colin Letcher pointed out several building deficiencies including: • gaps under overhead doors that allow snow entry • water streaking down the walls due to roof leaks • ant infestation in south wall of recreation room • structural cracking in concrete block walls • structural load on roof joists • inadequate vehicle stall length to park longer new vehicles • the floor-mounted vehicle hoist left over from building’s previous use in the apparatus bay, represents a tripping hazard Worksafe BC posted interim diesel exhaust control measures at the Firehall. 9 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 64 of 196 Indoor Air Quality Management 4.2 Building Inspection The building is located in a central area of town near Main Street and residential buildings (figs. 1 and 2). Figure 1: NW front elevation Figure 2: SE rear elevation Paint on concrete block around windows is peeling indicating moisture penetration at these areas (fig. 3). Proper flashing is missing at window heads and windowsills and caulking has been applied as a short- term fix (fig. 4). Proper window head flashing includes drip flashing, end dam and drip edge (fig. 5). Figure 3: Paint peeling around window Figure 4: Caulking around window CLADDING Figure 5: Proper flashing for window head includes drip flashing and end dam. Note also that the flashing drip edge extends 6 mm (1/4 in.) beyond the wall cladding. 10 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 65 of 196 Indoor Air Quality Management Flashing is required above and below windows. Drip flashings at the windowsill are intended to intercept moisture that has entered behind the cladding and direct it to the outside, as well as redirect water flowing down the face of the wall to prevent it from dripping down on the materials below. Section 9.27.3.8 of the BC Building Code titled Flashing Installation states: 4) Flashing described in Sentences (1) and (3) shall a) extend not less than 50 mm upward inboard of the sheathing membrane or sheathing installed in lieu of the sheathing membrane (see Article 9.27.3.4.), b) have a slope of not less than 6% toward the exterior after the expected shrinkage of the building frame, c) terminate at each end with an end-dam i) with a height in millimetres not less than 25 mm or 1/10 the value of the 1-in-5 driving rain wind pressure in Pa, and ii) at the height defined in Subclause (c)(i), extending to the face of the adjacent cladding, d) lap not less than 10 mm vertically over the building element below, and e) terminate in a drip offset not less than 5 mm outward from the outer face of the building element below. Section 9.20.13.12 of the BC Building Code titled Drips Beneath Window Sills states: 1) Where no flashing is installed beneath windowsills, such sills shall be provided with a drip not less than 25mm from the wall surface. Section 9.20.13.3. of the BC Building Code titles Location of Flashing states: 1) Flashing shall be installed in masonry and masonry veneer walls a) beneath jointed masonry window sills, b) over the back and top of parapet walls, c) over the heads of glass block panels, d) beneath weep holes, and e) over the heads of window or door openings in exterior walls when the vertical distance between the top of a window or door frame and the bottom edge of the eave exceeds one quarter of the horizontal eave overhang. Section 9.20.13.4. of the BC Building Code titled Extension of Flashing states: 1) When installed beneath jointed masonry window sills or over the heads of openings, flashing shall extend from the front edge of the masonry up behind the sill or lintel. 11 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 66 of 196 Indoor Air Quality Management Flashing is also missing at the overhead doors to the apparatus bays (fig. 6). There is missing glazing at the overhead door at the back of the building, which has been repaired with OSB (fig. 7). This represents a potential point of water entry and air leakage. Figure 6: Absence of flashing above apparatus doors Figure 7: Missing glazing at back overhead door Section 9.27.2.1. of the BC Building Code titled Minimizing and Preventing Ingress and Damage states: 1) Except where exterior walls are protected from precipitation or where it can be shown that precipitation ingress will not adversely affect occupant health or safety, exterior walls shall be designed and constructed to a) minimize the ingress of precipitation into the assembly, and b) prevent the ingress of precipitation into interior space. There is cracking and sinking of the concrete apron in front of the apparatus bay doors, which may indicate structural issues (fig. 8). The air intake for the furnace on the second floor is directly above the adjacent parking lot where a diesel snow cat operates (fig. 9). Diesel odours are apparent in the main floor office and in the second floor bedrooms when the snow cat is running. Figure 8: Cracking and sinking of concrete apron Figure 9: Proximity of air intake to snowcat 12 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 67 of 196 Indoor Air Quality Management Section 9.32.3.13 of the BC Building Code titled Outdoor Intake and Exhaust Openings states: 1) Intake openings shall be located so as to avoid contamination of the ventilation air from other source such as automobile exhaust and exhaust from the building or adjacent buildings. The air intake for the tank compressor (fig. 10) penetrates the wall and is directed higher up the outside of the wall, but is still in close proximity to the building exhaust from the second floor (fig. 11). Figure 10: Fresh air intake for air tank compressor Figure 11: Tank compressor fresh air intake is in close proximity to building exhaust Section 9.32.3.13 of the BC Building Code titled Outdoor Intake and Exhaust Openings states: 3) The distance separating air intakes from building envelope penetrations that are potential source of contaminants, such as gas vents or oil fill pipes, shall be not less than 900 mm. The overhead doors for the apparatus bays lack proper gaskets resulting in large gaps that provide a point for snow entry and air leakage (fig. 12 and 13). Figures 12 and 13: Gaps at overhead doors allow snow entrance 13 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 68 of 196 Indoor Air Quality Management Section 5.6.2.1 of the BC Building Code titled Sealing and Drainage states: 1) except as provided in Sentence (2), materials, components, assemblies, joints in materials, junctions between components and junctions between assemblies exposed to precipitation shall be a) sealed to prevent ingress of precipitation or b) drained to direct precipitation to the exterior The walls in the apparatus bay show significant water streaks indicating roof leakage issues (figs. 14, 15, 16 and 17). Figures 14 and 15: Water staining down walls Figures 16 and 17: Water staining down walls 14 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 69 of 196 Indoor Air Quality Management There are large cracks in the concrete block walls on the upper floor indicating structural issues (figs. 18 and 19). The window in the second floor office is leaking and causing water damage to the windowsill and the inside surface of the wall under the window (figs. 20 and 21). Destructive testing into the wall cavity under the window indicates water entry (figs. 22 and 23). Figures 18 and 19: Cracks in concrete block Figure 20: Water staining on windowsill Figure 21: Water staining down wall under window Figures 22 and 23: Water damage inside wall cavity under leaking window 15 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 70 of 196 Indoor Air Quality Management There are several sources for volatile organic compounds and toxins from the chemicals stored on site (fig. 24) and the fire fighters’ used clothing (fig. 25). Figure 24: Chemicals in storage Figure 25: Potentially contaminated clothing There are several water stains on ceiling tiles throughout the building (figs. 26 and 27). A visual inspection into the ceiling space above the stained ceiling tiles indicates breaches in the vapour barrier, which could cause condensation inside the wall cavity (figs. 28 and 29). Figures 26 and 27: Water staining on ceiling tiles Figures 28 and 29: Breach in the vapour barrier of the exterior wall in the ceiling space 16 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 71 of 196 Indoor Air Quality Management There are ants and an accumulation of debris along the south wall of the recreation room indicating a breach in the building envelope (fig. 30). There is staining on the ceiling stipple on the second floor indicating particulate or chemical contamination (fig. 31). Figure 30: Debris brought in by ants Figure 31: Staining on ceiling stipple The office is adjacent to the apparatus bay with only a door separating the two areas and pollutants from the apparatus bay are entering the office every time the door opens (fig. 32). There is an Amcor Plasma Series portable air conditioner in the office indicating thermal comfort issues (fig. 33). Figure 32: Office adjacent to the apparatus bay Figure 33: Air conditioner in the office 17 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 72 of 196 Indoor Air Quality Management 4.3 Environmental Monitoring The measurements and test results are merely snapshots of conditions obtained during a limited time frame and may change over time. 4.3.1 Carbon Monoxide The average concentration of carbon monoxide concentrations in the apparatus bay was 0 ppm. The TWA was 12 ppm and well within the guideline of 25 ppm. The concentration went up to 33 ppm on May 29 and 66 ppm on May 31 (fig. 34). The CO detector in the apparatus bay should alarm when CO goes over 25 ppm. Figure 34: Concentrations of Carbon Monoxide in the Apparatus Bay 18 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 73 of 196 Indoor Air Quality Management The average concentration of carbon monoxide concentrations in the bedroom was 1.9 ppm. The TWA was 28.1 ppm and over the guideline of 10 ppm. There were three occasions where concentrations rose higher than the guideline level of 10 ppm for a residential environment (fig. 35). The most significant event occurred on May 29 when concentrations rose to 55 ppm and coincided with a high CO event in the apparatus bay. A closer look shows that during this event the concentration of CO rose to 55 ppm around 10:00am, fell back to 10 ppm within the hour, peaked again to 55 ppm around noon, and then fell back to 1 ppm by 3:30pm (fig. 36). The CO detector on the second floor bedroom should alarm when CO goes over 25 ppm. Figure 35: Concentrations of Carbon Monoxide in the Bedroom Figure 36: Concentrations of Carbon Monoxide in the Bedroom Showing Peak on May 29 19 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 74 of 196 Indoor Air Quality Management 4.3.2 Nitrogen Monoxide The average concentration of nitrogen monoxide concentrations in the apparatus bay was 0.2 ppm. The TWA was 1 ppm and was well within the guideline level of 25 ppm (fig. 37). Figure 37: Concentrations of Nitrogen Monoxide in the Apparatus Bay The average concentration of nitrogen monoxide concentrations in the bedroom was 0.1 ppm. The TWA was 1.3 ppm and was well within the guideline level of 25 ppm (fig. 38). Peaks in NO concentrations correspond with peaks in CO concentrations in the bedroom. Figure 38: Concentrations of Nitrogen Monoxide in the Bedroom 20 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 75 of 196 Indoor Air Quality Management 4.3.3 Carbon Dioxide Carbon dioxide (CO2) concentrations in the bedroom were generally under 600 ppm, but peaked at various times during the day and night. On four occasions concentrations rose above 800 ppm, but never went above the guideline level of 1000 ppm (fig. 39). Figure 39: Concentration of Carbon Dioxide in the Bedroom 4.3.4 Diesel Particulates In all samples no elementary carbon was detected. This would indicate that diesel particulate matter (DPM), which is represented by the elementary carbon content, is not present in high enough concentrations to be detected. Table 3: Results for Diesel Particulate Matter Date Cassette Location Volume Organic Elementary Total Carbon (m3) Carbon Carbon (mg/m3) (mg/m3) (mg/m3) 5707 Control - - - - May 26 5709 Recreation Room 0.212 0.080 <0.009 0.080 May 26 5712 Apparatus Bay 0.229 0.070 <0.009 0.070 May 27 5710 Bedroom 0.191 0.068 <0.010 0.068 May 27 5708 Office 0.215 0.074 <0.009 0.074 21 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 76 of 196 Indoor Air Quality Management 4.3.5 Airborne Particulates The average airborne particulate concentration of PM2.5 in the apparatus bay was 0.016 mg/m3 (fig. 40). The average airborne particulate concentration of PM2.5 in the bedroom was 0.014 mg/m3 (fig. 41). These were both within the guideline of 0.03 mg/m3. There were several spikes that went above the guideline level, but the length of time was short. Figure 40: Concentration of Airborne Particulates in the Apparatus Bay Figure 41: Concentration of Airborne Particulates in the Bedroom 4.3.6 Temperature and Relative Humidity Temperature measurements ranged between 15-22°C and relative humidity ranged between 30-60%RH in the apparatus bay (fig. 42), both within the guidelines. Figure 42: Temperature and Relative Humidity in the Apparatus Bay 22 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 77 of 196 Indoor Air Quality Management Temperature measurements ranged between 17-22°C and relative humidity ranged between 34-50%RH in the bedroom (fig. 43), both within the guidelines. Figure 43: Temperature and Relative Humidity in the Bedroom 4.3.7 Fungi 4.3.7.1 Airborne Spore Count (Spore Trap Method) In all cases the TOTAL concentration of fungi spores indoors was less than outside. However some Penicillium/Aspergillus were identified in slightly higher concentrations in the office wall than outside indicating a possible indoor amplification source. Table 4: Fungi Genus Identified in the Air Samples Sample Location Bedroom Office Wall Recreation Room Wall Office Ceiling Outside 1 Outside 2 Fungi Genus Spore Counts/m3 Ascospores 30 100 850 500 Basidiospores 1200 720 310 670 6100 5300 Cladosporium 200 80 30 50 800 640 Ganoderma 30 30 30 60 Penicillium/Aspergillus 50 30 Rusts Smuts, Periconia, Myxo. 300 Non-specified spore 50 30 100 200 200 Hyphal fragments 100 200 TOTAL CFU/m3 1500 910 400 920 8100 7200 Measurements that are shaded indicate a possible indoor amplification source of fungi. 23 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 78 of 196 Indoor Air Quality Management 4.3.7.2 Viable Fungi Testing (RCS Method) Penicillium brevicompactum, Penicillium echinulatum and Penicillium restrictum were identified inside the office wall and were not similarly represented outside indicating an indoor amplification source. Penicillium echinulatum and Yeast were identified inside the recreation room wall and were not similarly represented outside indicating an indoor amplification source. The presence of yeast in the recreation room wall and the office ceiling space indicate a moist environment. Table 5: Fungi Species Identified in the Air Samples Sample Location Bedroom Office Wall Recreation Room Wall Office Ceiling Outside 1 Outside 2 Fungi Species Health Effects Colony forming Units/m3 Alternaria infectoria A 38 Cladosporium cladosporioides A T 6 25 50 33 180 Cladosporium elatum A 25 Cladosporium herbarum A T 43 100 330 340 Penicillium brevicompactum A T 25 Penicillium echinulatum A T 800 450 Penicillium restrictum A 25 Yeast (total) A 50 13 Non-sporulating 12 100 50 38 22 75 TOTAL (CFU/m3) 62 980 580 200 420 590 A: Allergenic P: Pathogenic T: Toxigenic Measurements that are shaded indicate an indoor amplification source of fungi. Sample Locations: 1. Bedroom: first bedroom on second floor 2. Office wall: exterior wall space located under the leaking window in the second floor office 3. Recreation room wall: exterior wall space located on the south wall where ants are entering 4. Office ceiling: ceiling space above Ted’s desk 4.3.7.3 Fungi Health Risk Assessment A health risk assessment based on the fungi identified in this report relies on four pieces of information: • The concentration of fungi spores in the air • The presence of toxigenic fungi • The presence of health symptoms that may be caused by fungi • The level of occupant susceptibility (difficult to predict and depends on factors such as age, genetics, and length of exposure time) 24 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 79 of 196 Indoor Air Quality Management The health risk is considered moderate. HIGH MODERATELY HIGH MODERATE MODERATELY LOW LOW 4.3.7.4 Description of Fungi Genus Identified in this Report A brief characterisation of the fungi genus found in the building is discussed below. Alternaria Alternaria is a genus of fungi commonly found outside. They can produce allergic reaction and cause asthma. Its large spores can be deposited in the nose, mouth and upper respiratory tract. Acute symptoms include edema and bronchiospasms. Chronic cases may develop pulmonary emphysema. Alternaria 25lternate, is capable of producing mycotoxins and tenuazonic acid, which are associated with disease in humans and animals. Ascospores Ascospores is a Division or Phylum of fungi which produce non-motile spores called ascospores. In the indoor environment they like very wet conditions. They can be pathogenic causing keratitis and pneumonia in an immune compromised patient. Some species produce toxins and some cause allergy. Aspergillus Aspergillus are a ubiquitous fungi found in nature. They are commonly isolated from soil, plant debris, and indoor air environment. The genus Aspergillus includes over 185 species. Around 20 species have so far been reported as causative agents of opportunistic infections in people. Aspergillus are the second most commonly recovered fungi in opportunistic mycoses following Candida. They can infect almost any organ or system in the human body. Aspergillus species are a common allergen causing allergic bronchopulmonary aspergillosis. They can produce mycotoxins. Cladosporium Cladosporium are the most commonly identified outdoor fungi. They are widely distributed in air and rotten organic material and frequently isolated as a contaminant on foods. They can cause allergy and are a common cause of extrinsic asthma (immediate-type hypersensitivity: Type 1). Acute symptoms include edema and bronchiospasms. Cladosporium are causative agents of skin lesions, dermatitis, onychomycosis, sinusitis and pulmonary infections. Some species are known to produce toxins. Cladosporium herbarum is allergenic and toxigenic. 25 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 80 of 196 Indoor Air Quality Management Ganoderma Ganoderma are found in tree stumps, rotten wood, and gills of wild mushrooms. Their growth indoors requires very wet conditions. They are known to cause Type 1 allergic reaction (hay fever, asthma). Penicillium Penicillium species are ubiquitous, found in soil, decaying vegetation, and the air. There are over 200 different species. They are commonly found in house dust and grow in water-damaged buildings on wallpaper, wallpaper glue, decaying fabrics, moist chipboards, and behind paint. Species can cause Type 1 (hay fever, asthma) and Type 111 (hypersensitivity pneumonitis) allergic response. Some Penicillium species may cause pathogenic infection, particularly in immune-compromised individuals. Penicillium species produce many different toxins, therefore is recognized as being potentially toxigenic. Microbial volatile organic compounds (MVOCs) can be produced by Penicillium species. For example, Penicillium commune produces 2-methyl-isoborneol, a heavy musty odour. Rusts, Smuts and Periconia Rusts, Smuts and Periconia do not usually grow indoors. Rusts are found on grasses, flowers, trees and other living plant materials. They may cause Type 1 allergy, but their possible pathogenic or toxigenic effects are unknown. Smuts are found on cereal crops, grasses, weeds, flowering plants and other fungi. They may cause Type 1 allergy and keratitis, but their possible pathogenic or toxigenic effects are unknown. Periconia are found in soil, grasses, blackened and dead herbaceous stems and leaf spots, rushes and sedges. 5.0 Summary and Conclusions 1. The facility assessment report conducted in 2013 indicated building envelope deficiencies, structural deficiencies, and inadequate provisions for staff sleeping, meeting areas, exits, firestopping penetrations, and guardrails. 2. Worksafe BC noted issues with diesel exhaust and has posted interim diesel exhaust control measures. 3. Building envelope deficiencies noted in this investigation include: gaps around doors, water leaking from the roof, lack of proper flashing above and below windows and doors, insect entry, and leaking windows. Water and moisture entry into the exterior wall cavity can result in fungi growth with subsequent health risks and building material deterioration. 4. Large cracks in the concrete block, and cracking and sinking of the concrete apron in front of the apparatus bay doors indicate structural issues. 5. The air intake for the second floor furnace is compromised by close proximity to the diesel operated snowcat on the adjacent property. The air intake for the air tank compressor is compromised by close proximity to a building exhaust. 6. Chemical compounds stored on site and fire fighters’ used clothing are sources of air pollutants in the apparatus bay. 26 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 81 of 196 Indoor Air Quality Management 7. Pollutants from the apparatus bay enter the office every time the door is opened. Pollutants from the apparatus bay are entering the second floor bedrooms. 8. The carbon monoxide concentration in the apparatus bay was acceptable. The carbon monoxide concentration in the bedroom exceeded the guidelines. On My 29th carbon monoxide concentrations were unexpectedly higher in the bedroom than in the apparatus bay indicating either there is an accumulation of carbon monoxide in the bedroom as it migrates up from the apparatus bay (CO is slightly lighter than air and may have a tendency to rise) or there is another source. Guideline (ppm) Measured (ppm) Apparatus Bay Bedroom TWA TWA Average TWA Average TWA workplace residential Carbon Monoxide 25 10 0 12 1.9 28.1 9. Nitrogen monoxide concentrations in the apparatus bay and in the bedroom were always well within the guideline level. Guideline (ppm) Measured (ppm) Apparatus Bay Bedroom TWA workplace Average TWA Average TWA Nitrogen Monoxide 25 0.2 1 0.1 1.3 10. Carbon dioxide (CO2) concentrations in the bedroom were generally under 600 ppm, but peaked at various times during the day and night. On four occasions concentrations rose above 800 ppm, but never went above the guideline level of 1000 ppm. Even so, health effects can be experienced when CO2 levels are over 800ppm (fatigue, headaches, perception of warmth, sleepiness, dizziness, shortness of breath, and general feeling of stuffiness). The source of CO2 at night is likely human exhalent. The source of CO2 during the day is unknown, but likely vehicle exhaust. 11. Diesel particulate matter was not detected. 12. The average airborne particulate concentrations were within the guidelines. On May 29th there was a peak in airborne particulate concentrations in the apparatus bay. This peak was also picked up in the bedroom at similarly higher concentrations, which may indicate an open door between the two areas. This peak corresponded to a high CO and NO event indicating the source is likely vehicle exhaust. 13. Temperature and relative humidity values were acceptable. 14. Allergenic and toxigenic fungi were identified in the exterior wall space under the leaking window of the office located on the second floor and in the exterior wall space of the recreation room (near the ant infestation). The presence of yeast in the recreation room wall and the office ceiling space indicates moist environments. There may be moisture inside the roof assembly. Fungi contamination is associated 27 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 82 of 196 Indoor Air Quality Management with water-damaged building materials. Health Canada requires that all fungi-contaminated building materials be remediated. The health risk assessment due to fungi is considered moderate. 5.1 List of Non-Conformance to the BC Building Code Section Title Description 5.6.2.1 Sealing and Drainage Sealing assemblies exposed to precipitation 9.20.13.3 Location of Flashing Flashing over windows and doors 9.20.13.4 Extension of Flashing Flashing at masonry 9.20.13.12 Drips Beneath Window Sills Windowsills without flashing require a drip 9.27.2.1 Minimizing and Preventing Ingress and Controlling precipitation into exterior walls Damage 9.27.3.8 Flashing Installation Design requirements for flashing 9.32.3.13 Ventilation Outdoor Intake Distance from other penetrations that are sources for contaminants and locate away from vehicle exhaust 6.0 Recommendations 1. Building envelope The many deficiencies in the building envelope need to be addressed. Some of them such as the absence of flashing and gaps around doors are building code violations. All exterior cladding and flashing should conform to the BC Building Code. Exterior cladding should be installed in a manner that will shed water and keep building materials inside the roof and wall assemblies dry. Specific items include: - replace broken windows - replace existing caulking around doors and windows with proper flashing that conforms to the BC Building Code - joints in building assemblies such as where overhead doors meet the jamb and ground must be sealed to prevent precipitation entry - ensure the roof membrane is continuous and waterproof and includes provisions for expansion & contraction and building movement A building envelope specialist is required to identify all areas that require remediation, to develop the scope of work, to ensure remediation is in compliance with the BC Building Code and other regulations, and to be the professional of record during the remediation process. 2. Ventilation system Relocate the air intake for the second floor furnace away from vehicle exhaust sources. Relocate the air tank compressor air intake away from the second floor building exhaust. The ventilation system in the main floor office requires upgrading to prevent vehicle exhaust from entering the area. This may include provisions for an air lock entry between the main floor office and the apparatus bay. The ventilation system in the second floor bedroom requires upgrading to prevent vehicle exhaust from entering the space. There may be additional sources for carbon monoxide on the second floor other than the 28 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 83 of 196 Indoor Air Quality Management apparatus bay. Place the chemical compounds and the used fire fighters’ clothing stored on site in a separate room with a local exhaust. 3. Fungi Remediation action for fungi will include: • Consult with a qualified building envelope specialist who will conduct a more detailed inspection and identify all areas of water damage in the building. This will include inspecting wall assemblies under leaky windows, opening up the wall spaces around all exterior wall penetrations including ventilation grilles, doors, and windows where there is inadequate flashing, and investigating the roof assembly for moisture. • Remove any water-damaged and fungi contaminated building materials. Contaminated areas may require isolation from the remainder of the building while work is being carried out. Workers should protect themselves from the potential allergenic, pathogenic and toxic health effects of fungi present in the contaminated building materials by wearing respirators equipped with P100 filters, protective clothing and gloves. Extensively damaged wood joists should be replaced. Lightly damaged wood joists can be sanded down or wire brushed to remove water staining and associated fungi growth. Discard stained ceiling tiles and stained, wet or discoloured insulation. The use of anti-microbial disinfectants, biocides, or bleach at any stage in the remediation is not recommended. 29 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 84 of 196 Indoor Air Quality Management 7.0 References ASHRAE, 2013a. ASHRAE Standard 55-2013: Thermal Environmental Conditions for Human Occupancy. ASHRAE, 2013b. ASHRAE Standard 62.1-2013: Ventilation for Acceptable Indoor Air Quality. Canada Mortgage and Housing, 2007. Cleanup Procedures for Mould in Houses. Canadian Council of Minister of the Environment (CCME), 2000. Canada-wide Standards for Particulate Matter (PM) and Ozone CAREX Canada, 2013. Indicators of Exposure to Known and Suspected Carcinogens in the Environment: Data Priorities and Recommendations. June 2013. Government of BC, 2008. Occupational Health and Safety Regulation, Schedule 1: Hazardous Substances Government of Canada, 1999. Canadian Environmental Protection Act, Schedule 1, Item 51. https://www.ec.gc.ca/toxiques-toxics/default.asp?lang=En&n=98E80CC6-1 Health Canada, 2010a. Exposure Guidelines for Residential Indoor Air Quality. Health Canada, 2010b. Health Canada Exposure Assessment Studies: PM2.5 Sampling Data Summary. Report: HC-IACAS-2010-09 Health Canada, 2007. Fungal Contamination in Public Buildings: Health Effects and Investigation Methods. Health Canada, 1995. Fungal Contamination in Public Buildings: A Guide to Recognition and Management. Health and Welfare Canada, 1987. “Significance of Fungi in Indoor Air: Report of a Working Group.” International Agency for Research on Cancer (IARC), June 12, 2012. “Diesel Engine Exhaust Carcinogenic.” International Agency for Research on Cancer. Press Release No. 213 https://www.iarc.fr/en/media-centre/pr/2012/pdfs/pr213_E.pdf Lee, Tang and Rollins, Karen, 2009. “Recommendations for the Assessment and Remediation of Properties used as Illegal Drug Operations.” Prepared for Alberta Real Estate Association. New York City Department of Health, 2008. Guidelines on Assessment and Remediation of Fungi in Indoor Environments. Ponikau, et. al. “The Diagnosis and Incidence of Allergic Fungal Sinusitis,” in Mayo Clinic Proceedings, 1999;74:877-884. 30 Fernie Firehall 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 85 of 196 OF BRITISH WORKERS' COMPENSATION BOARD COLUMBIA INSPECTION REPORT 6951 Westminster Highway, Richmond, BC WORKER AND EMPLOYER Mailing Address: PO Box 5350, Vancouver BC, V6B 5L5 SERVICES DIVISION Telephone 604 276-3100 Toll Free 1-888-621-7233 Fax 604 276-3247 An employer who fails to comply with the Occupational Health & Safety Regulation or Board orders or directions is subject to sanctions as prescribed in the Workers Compensation Act. The Occupational Health & Safety Regulation requires that one copy of this report remain posted in a conspicuous place at or near the operation inspected for at least seven days, or until compliance has been achieved, whichever is the longer period. An affected employer, worker, owner, supplier, union or member of a deceased worker's family may, within 90 calendar days of this report, in writing, request the Review Division of the WCB to conduct a review of an order, or the non-issuance of an order, in this report by contacting the Review Division at the Board's Richmond Office. The time limit may be extended in certain circumstances. Employers requiring assistance can contact the Employers' Advisers at 1-800-925-2233--workers can contact the Workers' Advisers at 1-800-663-4261. Date of Issue Number Number of Employer Location Classification Activity Time Travel Time Orders Unit Number Recorded* Recorded* 2013/08/23 2013162680084 0 438 005 753004 1.00 1.50 *The Time Recorded reflects only that time which has been charged to this inspection up until the document was printed for delivery. Subsequent time may be added for additional activity related to this inspection. Number of Project Lab Samples Direct Results Workers Number Site Visit Date Taken Readings Presented Sampling Inspection(s) 2 - 10 2013/08/21 N N N Head Office Job Site FIRE ADMINISTRATION OFFICE CITY OF FERNIE 692 3RD AVE BOX 190 FERNIE Fernie BC V0B1M0 BC Portion Status of recent inspectional history Inspected Violations NO ORDERS WRITTEN Employer Representative Name Accompanied by Employer Representative Ted Ruiter Jim Hendricks Employer Representative Position Accompanied by Worker Representative Chief Ted Ruiter Phone Number Organization (250) 423-4226 Signature Officer of the Board / Signature Benoit, Tracy For Internal Use Only Delivery Method: Email [email protected] ------ 52B17 (R05/2007) Printed: 2013/08/23 10:41 Reprinted: 2013/08/23 22:00 Page 1 of 4 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 86 of 196 OF BRITISH WORKERS' COMPENSATION BOARD COLUMBIA INSPECTION REPORT 6951 Westminster Highway, Richmond, BC WORKER AND EMPLOYER Mailing Address: PO Box 5350, Vancouver BC, V6B 5L5 SERVICES DIVISION Telephone 604 276-3100 Toll Free 1-888-621-7233 Fax 604 276-3247 An employer who fails to comply with the Occupational Health & Safety Regulation or Board orders or directions is subject to sanctions as prescribed in the Workers Compensation Act. The Occupational Health & Safety Regulation requires that one copy of this report remain posted in a conspicuous place at or near the operation inspected for at least seven days, or until compliance has been achieved, whichever is the longer period. An affected employer, worker, owner, supplier, union or member of a deceased worker's family may, within 90 calendar days of this report, in writing, request the Review Division of the WCB to conduct a review of an order, or the non-issuance of an order, in this report by contacting the Review Division at the Board's Richmond Office. The time limit may be extended in certain circumstances. Employers requiring assistance can contact the Employers' Advisers at 1-800-925-2233--workers can contact the Workers' Advisers at 1-800-663-4261. Date of Issue Number Number of Employer Location Classification Activity Time Travel Time Orders Unit Number Recorded* Recorded* 2013/08/23 2013162680084 0 438 005 753004 1.00 1.50 Regulation(s) Referenced in Inspection Text OHS 5.64.(1), OHS 5.64.(2), OHS 4.72.(3), OHS 4.72.(2), OHS 4.72.(1)(b), OHS 4.72. (1)(a), OHS 31.32 Inspection Text The new Fire Chief requested a meeting to review WorkSafeBC recent inspectional history to understand their status of regulatory compliance. Therefore, a meeting was held at this jobsite on August 21, 2013, with WorkSafeBC Prevention Officers Tracy Benoit and Jeff McKay, 2013 to review the status of this employer's compliance with interim control measures and the status of their long-term plan for protecting workers in the fire hall from: 1. Worker exposure to vehicle exhaust (OHS31.32 and OHS5.53(4)) and 2. Building structure safety due to snowload on the roof in the winter months (OHS4.2) - Officer McKay will discuss this topic in his report (IR2013143950267). BACKGROUND - Worker exposure to vehicle exhaust In February 2011, orders were written on this employer to prevent worker exposure and confirm adequacy of control measures in place to prevent worker exposure to vehicle exhaust. This included an assessment of their general and local exhaust systems to be used when conducting work activities, and their air monitoring program. By December of 2011, orders were complied with as follows: 1. An interim safe work procedure written and in place to minimize worker exposure to vehicle exhaust and confirmation of long-term plan/commitment of either building a new fire hall or upgrading the existing ventilation system in the current hall(see note below*); 2. Confirmation of the installation of continuous air monitoring equipment for CO and NO2 and confirmation of a written calibration and bump-testing program of this same equipment. December 15, 2011 - Email from previous Fire Chief is below: "To date the City has completed a land survey of the site and has hired a Geological engineer to test soil stability for the foundation. Johnston and Davidson Architecture & Planning Inc. are scheduled for a site visit in January to go over preliminary design criteria for a new fire hall. The interimEmployer diesel Representative exhaust measures and air quality monitoringOfficer of the Board equipment are in place and in use. The amount of diesel exhaust introduced into the Ted Ruiter Benoit, Tracy building has been noticeably reduced by these measures. The health and 52B17safety (R05/2007) of Printed:the firefighters2013/08/23 10:41 in this workReprinted: place2013/08/23 is of 22:00utmost importance and Page 2 of 4 we fully intend to comply with the requirements of the Order either 6.2 Director throughof Leisure Servicesconstruction report re Indoor of a Air new Qualit... facility or the installation of an approved Page 87 of 196 diesel exhaust extraction system should Council decide not to follow through with construction of a new fire hall." *A note was provided to me indicating that if the existing fire hall were to be renovated it would also need to be brought up to 'post disaster' standards and may be a more costly option, but this decision rests with the employer. CURRENT DISCUSSION Based on the meeting on August 21, 2013, I re-inforced the need for the employer to provide ongoing evidence that the control measures they have in place adequately minimize their worker's potential exposures to vehicle exhaust. We also discussed them identifying worst case scenarios and safely collecting air monitoring data in such a scenario, to understand worker exposure potential and get an idea of the effectiveness of their current ventilation system for clearing the air. In terms of regulatory reference, we discussed the following: GENERAL INDOOR AIR QUALITY EXPECTATIONS: (OHS 4.72.(1)) An employer must ensure that a ventilation system for the supply and distribution of air and removal of indoor air contaminants is designed, constructed and operated in accordance with: (a) established engineering principles. (b) ASHRAE Standard 62-1989, Ventilation for Acceptable Indoor Air Quality. (OHS 4.72.(2)) An adequate supply of outdoor air must be provided to the workplace in accordance with Table 2 of ASHRAE Standard 62-1989. (OHS 4.72.(3)) For a building ventilation system installed prior to 1989, an adequate supply of outdoor air must be provided in accordance with the ASHRAE Standard in place at the time the ventilation system was designed. Further design expectations and preventative maintenance requirements of this ventilation system are provided in OHS 4.73-4.80. ADDITIONAL VENTILATION REGULTORY REQUIREMENTS (OHS 5.64.(1)) If ventilation is used as an engineering control, an air contaminant must be controlled at the source by an effective local exhaust ventilation system. (OHS 5.64.(2)) If local exhaust ventilation is not practicable, general (dilution) ventilation, or a combination of general and local exhaust ventilation must be used. (OHS 31.32) Unless air monitoring shows that levels of vehicle exhaust gas components are below the exposure limits established under section 5.48, effective local venting for the exhaust gases must be provided in vehicle areas in firehalls. ADDITIONAL POINTS OF DISCUSSION We reviewed other options to support minimizing exposure to workers such as ensuring positive air pressure is found in sleeping quarters, office, lunch and recreation rooms compared to the vehicle garage. This employer is asked to follow-up with confirmation of their current interim control measures and status of long-term plans. Please contact me for assistance if there are any questions regarding this inspection report. Tracy Benoit Occupational Hygiene Officer WorkSafeBC E-Mail: [email protected] Telephone: 250-417-4703 Fax: 250-417-0216 More information can be found under the Workers Compensation Act and the Occupational Health and Safety Regulation at the following website: www.worksafebc.com OF BRITISH WORKERS' COMPENSATION BOARD COLUMBIA INSPECTION REPORT 6951 Westminster Highway, Richmond, BC WORKER AND EMPLOYER Mailing Address: PO Box 5350, Vancouver BC, V6B 5L5 SERVICES DIVISION Telephone 604 276-3100 Toll Free 1-888-621-7233 Fax 604 276-3247 An employer who fails to comply with the Occupational Health & Safety Regulation or Board orders or directions is subject to sanctions as prescribed in the Workers Compensation Act. The Occupational Health & Safety Regulation requires that one copy of this report remain posted in a conspicuous place at or near the operation inspected for at least seven days, or until compliance has been achieved, whichever is the longer period. An affected employer, worker, owner, supplier, union or member of a deceased worker's family may, within 90 calendar days of this report, in writing, request the Review Division of the WCB to conduct a review of an order, or the non-issuance of an order, in this report by contacting the Review Division at the Board's Richmond Office. The time limit may be extended in certain circumstances. Employers requiring assistance can contact the Employers' Advisers at 1-800-925-2233--workers can contact the Workers' Advisers at 1-800-663-4261. Date of Issue Number Number of Employer Location Classification Activity Time Travel Time Orders Unit Number Recorded* Recorded* 2013/08/23 2013162680084 0 438 005 753004 1.00 1.50 The interim diesel exhaust measures and air quality monitoring equipment are in place and in use. The amount of diesel exhaust introduced into the building has been noticeably reduced by these measures. The health and safety of the firefighters in this work place is of utmost importance and we fully intend to comply with the requirements of the Order either through construction of a new facility or the installation of an approved diesel exhaust extraction system should Council decide not to follow through with construction of a new fire hall." *A note was provided to me indicating that if the existing fire hall were to be renovated it would also need to be brought up to 'post disaster' standards and may be a more costly option, but this decision rests with the employer. CURRENT DISCUSSION Based on the meeting on August 21, 2013, I re-inforced the need for the employer to provide ongoing evidence that the control measures they have in place adequately minimize their worker's potential exposures to vehicle exhaust. We also discussed them identifying worst case scenarios and safely collecting air monitoring data in such a scenario, to understand worker exposure potential and get an idea of the effectiveness of their current ventilation system for clearing the air. In terms of regulatory reference, we discussed the following: GENERAL INDOOR AIR QUALITY EXPECTATIONS: (OHS 4.72.(1)) An employer must ensure that a ventilation system for the supply and distribution of air and removal of indoor air contaminants is designed, constructed and operated in accordance with: (a) established engineering principles. (b) ASHRAE Standard 62-1989, Ventilation for Acceptable Indoor Air Quality. (OHS 4.72.(2)) An adequate supply of outdoor air must be provided to the workplace in accordance with Table 2 of ASHRAE Standard 62-1989. (OHS 4.72.(3)) For a building ventilation system installed prior to 1989, an adequate supply of outdoor air must be provided in accordance with the ASHRAE Standard in place at the time the ventilation system was designed. Further designEmployer Representativeexpectations and preventative maintenanceOfficer ofrequirements the Board of Tedthis Ruiter ventilation system are provided in OHS Benoit,4.73-4.80. Tracy 52B17ADDITIONAL (R05/2007) Printed: VENTILATION2013/08/23 REGULTORY10:41 REQUIREMENTSReprinted: 2013/08/23 22:00 Page 3 of 4 (OHS 5.64.(1)) If ventilation is used as an engineering control, an air 6.2 Director contaminantof Leisure Services must report be re Indoorcontrolled Air Qualit... at the source by an effective local exhaust Page 88 of 196 ventilation system. (OHS 5.64.(2)) If local exhaust ventilation is not practicable, general (dilution) ventilation, or a combination of general and local exhaust ventilation must be used. (OHS 31.32) Unless air monitoring shows that levels of vehicle exhaust gas components are below the exposure limits established under section 5.48, effective local venting for the exhaust gases must be provided in vehicle areas in firehalls. ADDITIONAL POINTS OF DISCUSSION We reviewed other options to support minimizing exposure to workers such as ensuring positive air pressure is found in sleeping quarters, office, lunch and recreation rooms compared to the vehicle garage. This employer is asked to follow-up with confirmation of their current interim control measures and status of long-term plans. Please contact me for assistance if there are any questions regarding this inspection report. Tracy Benoit Occupational Hygiene Officer WorkSafeBC E-Mail: [email protected] Telephone: 250-417-4703 Fax: 250-417-0216 More information can be found under the Workers Compensation Act and the Occupational Health and Safety Regulation at the following website: www.worksafebc.com OF BRITISH WORKERS' COMPENSATION BOARD COLUMBIA INSPECTION REPORT 6951 Westminster Highway, Richmond, BC WORKER AND EMPLOYER Mailing Address: PO Box 5350, Vancouver BC, V6B 5L5 SERVICES DIVISION Telephone 604 276-3100 Toll Free 1-888-621-7233 Fax 604 276-3247 An employer who fails to comply with the Occupational Health & Safety Regulation or Board orders or directions is subject to sanctions as prescribed in the Workers Compensation Act. The Occupational Health & Safety Regulation requires that one copy of this report remain posted in a conspicuous place at or near the operation inspected for at least seven days, or until compliance has been achieved, whichever is the longer period. An affected employer, worker, owner, supplier, union or member of a deceased worker's family may, within 90 calendar days of this report, in writing, request the Review Division of the WCB to conduct a review of an order, or the non-issuance of an order, in this report by contacting the Review Division at the Board's Richmond Office. The time limit may be extended in certain circumstances. Employers requiring assistance can contact the Employers' Advisers at 1-800-925-2233--workers can contact the Workers' Advisers at 1-800-663-4261. Date of Issue Number Number of Employer Location Classification Activity Time Travel Time Orders Unit Number Recorded* Recorded* 2013/08/23 2013162680084 0 438 005 753004 1.00 1.50 Further design expectations and preventative maintenance requirements of this ventilation system are provided in OHS 4.73-4.80. ADDITIONAL VENTILATION REGULTORY REQUIREMENTS (OHS 5.64.(1)) If ventilation is used as an engineering control, an air contaminant must be controlled at the source by an effective local exhaust ventilation system. (OHS 5.64.(2)) If local exhaust ventilation is not practicable, general (dilution) ventilation, or a combination of general and local exhaust ventilation must be used. (OHS 31.32) Unless air monitoring shows that levels of vehicle exhaust gas components are below the exposure limits established under section 5.48, effective local venting for the exhaust gases must be provided in vehicle areas in firehalls. ADDITIONAL POINTS OF DISCUSSION We reviewed other options to support minimizing exposure to workers such as ensuring positive air pressure is found in sleeping quarters, office, lunch and recreation rooms compared to the vehicle garage. This employer is asked to follow-up with confirmation of their current interim control measures and status of long-term plans. Please contact me for assistance if there are any questions regarding this inspection report. Tracy Benoit Occupational Hygiene Officer WorkSafeBC E-Mail: [email protected] Telephone: 250-417-4703 Fax: 250-417-0216 More information can be found under the Workers Compensation Act and the Occupational Health and Safety Regulation at the following website: www.worksafebc.com Employer Representative Officer of the Board Ted Ruiter Benoit, Tracy 52B17 (R05/2007) Printed: 2013/08/23 10:41 Reprinted: 2013/08/23 22:00 Page 4 of 4 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 89 of 196 INSPECTION REPORT Worker and Employer Services Division 6951 Westminster Highway, Richmond, BC Mailing Address: PO Box 5350, Vancouver BC, V6B 5L5 Telephone 604 276-3100 Toll Free 1-888-621-7233 Fax 604 276-3247 The Workers Compensation Act requires that the employer must post a copy of this report in a conspicuous place at or near the workplace inspected for at least seven days, or until compliance has been achieved, whichever is the longer period. A copy of this report must also be given to the joint committee or worker health and safety representative, as applicable. Inspection Report #201616268039A Employer Name Jobsite Inspected Scope of Inspection CITY OF FERNIE Fire Adminstration Office Indoor Air Quality management - review 692 3RD AVE Fernie BC V0B 1M0 Date of Initiating Inspection Date of This Inspection Delivery Date of This Report Delivery Method Jun 09, 2016 Jun 09, 2016 Jun 14, 2016 Email THERE ARE ZERO (0) ORDERS OR OTHER ITEMS OUTSTANDING ACTION MAY STILL BE NECESSARY TO ENSURE COMPLIANCE PLEASE READ FULL REPORT IR 201616268039A Printed: Jun 14, 2016 13:54 Page 1 of 5 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 90 of 196 INSPECTION REPORT Worker and Employer Services Division 201616268039A 6951 Westminster Highway, Richmond, BC Mailing Address: PO Box 5350, Vancouver BC, V6B 5L5 Telephone 604 276-3100 Toll Free 1-888-621-7233 Fax 604 276-3247 INSPECTION NOTES This employer representative contacted me in conjunction with their indoor air quality assessment plan for the Fernie Fire Hall. I met with this employer representative at the Fire Hall on June 9, 2016, to review the status of their Notice of Compliance. That Notice of Compliance includes following interim measures and rebuild of a new fire hall on a purchased lot. This lot is no longer confirmed. BACKGROUND - Orders and Notice of Compliance Starting in 2011, orders were written on this employer location due to the identification that the ventilation system could not be confirmed as -designed and adequate for the space and use of the space by firefighting department -ensuring adequate worker protection from vehicle exhaust contaminants in the main work area as well as the sleeping quarters. Orders were OHS31.32, OHS5.53(4) Referenced are 5.64(1) and (2) NOTE: Please see REFERENCE section for a review of these orders. Compliance was granted in December 2011 on a local exhaust ventilation order due to the notice of compliance and commitment for interim safe work procedures to continue to be followed and the commitment from the City of Fernie that a new location had been purchased where a new fire hall would be built. Additional support in January 2012 for the need for a move of this fire hall in order to ensure the safety of workers included an engineering report that confirmed the roof was not able to hold snow load that may occur on this building in the winter season. An email from the fire chief on April 2, 2012 indicated the following: "The subject of a new fire hall was a topic of discussion by Council at a Committee of the Whole meeting this morning. To date Council has acknowledged the deficiencies in the present fire hall and are directing staff to conduct further research for alternate building sites for what they deem to be the best location for the new building. I will keep you apprised as to how this process develops." A meeting with the new fire chief in August 2013 confirmed that no further progress was made and interim measures needed to be reconfirmed and ongoing. CURRENT STATUS Based on emails from the Director of Leisure Services starting on May 31, 2016, and follow-up in person conversation on June 9, 2016, I understood that no further confirmation of new building location has occurred. Workers and employer representatives responsible for this location continue to be concerned for health & safety of their workers due to engineering building concerns for snowloading as well as the design and effectiveness of the ventilation system to protect workers from vehicle exhaust. From this contact, I understood that an indoor air quality assessment was recently conducted by a consultant and a report will be issued. At this meeting, I reminded that the design, function and monitoring of the ventilation system must meet established engineering principles in the building, supporting its effectiveness (OHS5.61). NOTICE OF COMPLIANCE REQUIRED By June 30, 2016, this employer is required to provide me their updated status of compliance based on the initial notice of compliance (provided in December 2011) and email update from Council (April 2012). This must include your current status of interim control measures and your long-term plan for ensuring worker safety within your IR 201616268039A Printed: Jun 14, 2016 13:54 Page 2 of 5 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 91 of 196 INSPECTION REPORT Worker and Employer Services Division 201616268039A 6951 Westminster Highway, Richmond, BC Mailing Address: PO Box 5350, Vancouver BC, V6B 5L5 Telephone 604 276-3100 Toll Free 1-888-621-7233 Fax 604 276-3247 fire department building. This must include comment on protecting workers from snowloading and worker exposure to vehicle exhaust in the main area as well as sleeping quarters. The compliance report must specify (a) what has been done to comply with the order, and (b) if compliance has not been achieved at the time of the report, a plan of what will be done to comply and when compliance will be achieved. Please contact me for assistance if there are any questions regarding this inspection report. Tracy Benoit Occupational Hygiene Officer WorkSafeBC 524 Kootenay Street Nelson, BC V1L 6B4 E-Mail: [email protected] Telephone: 250-417-4703 Fax: 250-417-0216 More information can be found under the Workers Compensation Act and the Occupational Health and Safety Regulation at the following website: www.worksafebc.com IR 201616268039A Printed: Jun 14, 2016 13:54 Page 3 of 5 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 92 of 196 INSPECTION REPORT Worker and Employer Services Division 201616268039A 6951 Westminster Highway, Richmond, BC Mailing Address: PO Box 5350, Vancouver BC, V6B 5L5 Telephone 604 276-3100 Toll Free 1-888-621-7233 Fax 604 276-3247 REFERENCES In addition to any orders, or other items, and the information provided in the Inspection Notes section in this Inspection Report, the officer may discuss other health and safety issues with the employer arising out of the inspection. The information below sets out the health and safety requirements discussed with the employer, and unless otherwise noted, violations of these requirements were not observed. Reference Details Discussed OHS31.32 Referenced - order written in 2011 on this space. Unless air monitoring shows that levels of vehicle exhaust gas components are below the exposure limits established under section 5.48, effective local venting for the exhaust gases must be provided in vehicle areas in firehalls. OHS5.53(4) Referenced - order written on this space in 2011. Workplace exposure monitoring and assessment must be conducted using occupational hygiene methods acceptable to the Board. OHS5.64(1) Referenced related to the use of ventilation as an engineering control. If ventilation is used as an engineering control, an air contaminant must be controlled at the source by an effective local exhaust ventilation system. OHS5.64(2) Referenced related to the use of ventilation as an engineering control. If local exhaust ventilation is not practicable, general (dilution) ventilation, or a combination of general and local exhaust ventilation must be used. OHS5.61 Referenced - ventilation system must be designed and installed and maintained using established engineering principles. A ventilation system for controlling airborne contaminants in the workplace must be designed, installed and maintained using established engineering principles. Note: A useful guide is "Industrial Ventilation - A Manual of Standard Practice" published by the American Conference of Governmental Industrial Hygienists. IR 201616268039A Printed: Jun 14, 2016 13:54 Page 4 of 5 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 93 of 196 INSPECTION REPORT Worker and Employer Services Division 201616268039A 6951 Westminster Highway, Richmond, BC Mailing Address: PO Box 5350, Vancouver BC, V6B 5L5 Telephone 604 276-3100 Toll Free 1-888-621-7233 Fax 604 276-3247 Employer # Mailing Address Classification Unit # Operating Location 438 PO BOX 190 753004 005 FERNIE BC V0B 1M0 Lab Samples Direct Readings Results Presented Sampling Inspection(s) Workers onsite during Notice of Project Taken Inspection Number N N N 2 Inspection Report Delivered To Employer Representative Present Worker Representative Present Labour Organization & Local During Inspection During Inspection Jim Hendricks Lloyd Smith Brett Uphill WorkSafeBC Officer Conducting Inspection Tracy Benoit *Inspection Time *Travel Time 4.00 hrs 1.00 hrs *The time recorded above reflects the inspection time and travel time associated with this inspection report and includes time spent on pre and post-inspection activities. Additional time may be added for subsequent activity. Right to Review Any employer, worker, owner, supplier, union, or a member of a deceased worker's family directly affected may, within 45 calendar days of the delivery date of this report, in writing, request the Review Division of WorkSafeBC to conduct a review of an order, or the non-issuance of an order, by contacting the Review Division. Employers requiring assistance may contact the Employers' Advisers at 1-800-925-2233. WorkSafeBC values your feedback. To obtain that feedback, an external market research provider may be contacting you to complete a survey. IR 201616268039A Printed: Jun 14, 2016 13:54 Page 5 of 5 6.2 Director of Leisure Services report re Indoor Air Qualit... Page 94 of 196 STAFF REPORT Committee of the Whole Date: July 25, 2016 To: Her Worship Mayor Giuliano and Members of Council From: Lloyd Smith, Director of Leisure Services Subject: City Hall Condition Report DIRECTION/INFORMATION REQUESTED That Committee receives the following report regarding the condition of the City Hall Building for information. BACKGROUND In June of 2016 the City Hall Building was assessed for air quality concerns. These concerns originated from observable water damage to interior finishes, and musty odours existing in the basement. DISCUSSION Based on the information provided by the Indoor Air Quality Report, a number of repairs are recommended to be completed at City Hall. Water infiltration into the building envelope will be repaired this summer as part of an existing roof repair project; however, water infiltration is also occurring adjacent to the windows. IMPLICATIONS The City Hall building serves a critical component for governance and administration of the City of Fernie. Remediation of water ingress, and air quality concerns, is an essential component of the City of Fernie’s commitment to the health and safety of those persons occupying this building. Staff is developing a plan to deal with the mid- to long-term concerns identified regarding City facilities. This plan will be part of a report intended to be provided to Committee at the beginning of September which will place them in context of other facilities and infrastructure issues facing the City. 6.3 Director of Leisure Services report re City Hall Air Qua... Page 95 of 196 CONCLUSION Remediations of the deficiencies outlined are being investigated by the Leisure Services Department. The required remediation scope and costs will be provided to Council for approval prior to implementation. These solutions will have budget implications which will be considered as part of the larger report noted above. Respectfully submitted Lloyd Smith, Director of Leisure Services Attachments: IAQm Report Fernie City Hall Report City Hall.pdf 6.3 Director of Leisure Services report re City Hall Air Qua... Page 96 of 196 Indoor Air Quality Management INDOOR AIR ENVIRONMENTAL ASSESSMENT FERNIE CITY HALL 501 3rd Ave., Fernie, BC For: Lloyd Smith Director of Leisure Services City of Fernie Box 190, 501 – 3rd Avenue Fernie, BC V0B 1M0 250.430.1766 [email protected] Prepared by: Karen Rollins Indoor Air Quality Management 1114 Larch Place Canmore, AB T1W 1S8 403.678.3522 (w) 403.612.1334 (c) [email protected] www.iaqm.ca July 14, 2016 6.3 Director of Leisure Services report re City Hall Air Qua... Page 97 of 196 Indoor Air Quality Management 1114 Larch Place Canmore, Alberta, Canada T1W 1S8 Tel: 403.678.3522 Cell: 403.612-1334 [email protected] www.iaqm.ca July 14, 2016 Attention: Lloyd Smith Re: Indoor Environmental Assessment at Fernie City Hall Please find attached my report, which describes our findings of the indoor air environmental assessment at Fernie City Hall. Observations and test results indicate: • A basement flood damaged some cardboard storage boxes in the basement. • The underside of the wood floor in the basement computer room is likely a source of fungal contamination. • The new windows leak especially when there is a driving rain. Proper flashing above and below windows is missing. This is a BC Building Code violation. • Water is flowing over the edge of the roof and running down the face of the exterior wall on one side of the front entrance and is causing moisture damage to the plaster and paint. The paint is peeling and falling on the floor. This paint was positive for lead and therefore represents a health hazard. • Rainwater comes off the roof and is generally deposited close to the building foundation. • There is moisture damage to ceiling tiles. • The coating of material on the underside of the floor joists in the boiler room does not contain asbestos. • Without mechanical ventilation the indoor temperatures in summer may exceed thermal comfort guidelines. • The photocopiers do not have an exhaust fan above them. • Low concentrations of allergenic and toxigenic fungi were identified in the office ante room, basement storage room and basement computer room. The health risk in the basement and in the office ante room is considered moderate. The health risk in the remainder of the building is considered moderately low. • No asbestos containing materials were identified. • All three paint samples were positive for containing lead. Recommendations include: 1. Remove all cardboard boxes that come into contact with the concrete basement floor and place contents in a plastic container. 2. Remove the wood floor in the basement computer server room. 3. Consult with a building envelope specialist to determine if the windows are leaking due to a window manufacture error or due to installation error or both. Ensure window installation is in compliance with the BC Building Code. Ensure there are no water damaged building materials under and around the windows by opening up the wall cavity for inspection. 4. Correct the roofing issue beside the front door to ensure water does not drain over the face of the building or enter the building envelope. The new roof and the rainwater management system should comply with the BC Building Code. 5. Determine the source of moisture to the ceiling tiles. Replace all water-damaged building materials. 6. Conduct testing for temperature, relative humidity and carbon dioxide. 6.3 Director of Leisure Services report re City Hall Air Qua... Page 98 of 196 Indoor Air Quality Management 7. Install local ventilation above photocopiers. 8. Investigate into the wall assembly in the office ante room and remove water damaged building materials. Use proper precautions when disturbing the lead paint. 9. Although no asbestos containing materials were identified, this investigation was very limited in scope. If renovations are planned in the future, a more detailed assessment for asbestos containing materials should be undertaken by a qualified professional. 10. Conduct a thorough investigation for all lead paint sources in the building. Consult with a qualified professional who has appropriate education, training and experience to recognize, evaluate and provide recommendations to control lead hazards. Please let me know if you have any questions. Yours sincerely, Karen Rollins IAQm ii Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 99 of 196 Indoor Air Quality Management Table of Contents Table of Contents ...... i 1.0 Terms of Reference ...... 1 2.0 Contaminant Characteristics and Guidelines ...... 1 2.1 Fungi ...... 1 2.1.1 Fungi Characteristics ...... 1 2.1.2 Fungi Guidelines ...... 2 2.2 Asbestos ...... 3 2.2.1 Asbestos Characteristics ...... 3 2.2.2 Asbestos Regulations, Guidelines and Codes ...... 4 2.2.2.1 Guidelines ...... 4 2.2.2.2 BC Occupational Health and Safety Regulation ...... 5 2.2.2.3 The BC Building Code ...... 5 2.2.2.4 Safe Work Practices for Handling Asbestos ...... 5 2.3 Lead Paint ...... 5 2.3.1 Lead Characteristics ...... 5 2.3.2 Lead Guidelines ...... 6 2.4 Guidelines Summary ...... 6 3.0 Methodology ...... 6 3.1 Information Review ...... 6 3.2 Building Inspection ...... 6 3.3 Environmental Monitoring ...... 6 3.3.1 Fungi ...... 6 3.3.2 Asbestos ...... 7 3.3.3 Lead ...... 7 4.0 Observations and Results ...... 8 4.1 Information Review ...... 8 4.2 Building Inspection ...... 8 4.3 Environmental Monitoring ...... 13 4.3.1 Fungi ...... 13 4.3.1.1 Airborne Spore Count (Spore Trap Method) ...... 13 4.3.1.2 Viable Fungi Testing (RCS Method) ...... 14 4.3.1.3 Bulk Sample ...... 14 4.3.1.4 Fungi Health Risk Assessment ...... 15 4.3.1.5 Description of Fungi Genus Identified in this Report ...... 15 4.3.2 Asbestos ...... 17 4.3.3 Lead ...... 17 5.0 Summary and Conclusions ...... 17 6.0 Recommendations ...... 18 7.0 References ...... 20 i Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 100 of 196 Indoor Air Quality Management 1.0 Terms of Reference Lloyd Smith (Director of Leisure Services, City of Fernie) contacted Karen Rollins (IAQm) to conduct an indoor environmental assessment at the City Hall at 501 3rd Ave. in Fernie, BC. The primary concern was for fungi contamination related to basement flooding and water entry through roof and walls. There were complaints of odours and building-related health issues from building occupants. Asbestos and lead were tested in a limited capacity as well as fungi due to the age of the building and to provide guidance on any fungi remediation recommendations. This investigation includes an information review, building inspection, and testing for fungi, asbestos and lead. This report summarizes our observations, test results, conclusions and recommendations. 2.0 Contaminant Characteristics and Guidelines 2.1 Fungi 2.1.1 Fungi Characteristics The term “fungi” is the biological classification of organisms that includes mould, yeasts, and mushrooms. Fungi are decay organisms. They colonize (grow on and consume) dead organic material, which includes building materials such as wood, drywall and fabrics. By doing this, they are merely fulfilling their mission within the natural ecosystem. Fungi produce spores that under appropriate conditions can reproduce the entire organism. It is the combination of a source of spores, moisture or ambient humidity, surface temperature, and the availability of appropriate nutrients that lead to the success of fungal growth. As part of their metabolism, fungi can produce carbon dioxide, volatile organic compounds, alcohols, ketones, antibiotics, and mycotoxins. The volatile organic compounds are responsible for the ‘musty’ odours commonly associated with fungal growth. Fungal-related human health effects include allergy, pathogenic infection and toxic illness. Allergy: Fungi can cause Type I and Type III allergic reaction. Type I allergy symptoms include asthma, hay fever, and hives. Type III symptoms include fever, chills, rash, arthritis, and kidney damage. Pathogenic infection: Some fungi can cause pathogenic infection (grow on or inside a person’s body: usually lungs, sinus, or skin). Aspergillus fumigatus can cause lung disease by growing in a person’s lungs through inhalation of its spores. Pathogenic infection is rare and usually affects only immune compromised individuals (persons recovering from recent surgery, or people with immune suppression, asthma, hypersensitivity pneumonitis, severe allergies, sinusitis, or other chronic inflammatory lung diseases). However, amount of exposure is also a factor. People not considered immune compromised, but with long term exposure to elevated levels of certain fungi spores can develop pathogenic infection. Some sinus infections are not bacteria-related (and therefore cannot be treated successfully by antibiotics), but fungi-related (Ponikau, et al., 1999). 1 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 101 of 196 Indoor Air Quality Management Toxic Illness: Illness can result from exposure to the toxic chemicals (mycotoxins and microbial volatile organic compounds) produced by fungi. Some of these illnesses produce symptoms including dizziness, fatigue, inability to concentrate, headaches, nausea, shortness of breath, impaired vision, impaired co-ordination, learning impairment, liver and kidney damage, heart tissue damage, nervous system depression, respiratory distress, nose bleeds, bleeding of the lungs, and immune system depression. Only some fungi excrete chemicals that are harmful to human health and only under certain conditions. Little is known about long-term exposure to low levels of mycotoxins and the volatile organic compounds produced by fungi. Fungi that produce toxins are called toxigenic fungi. Stachybotrys chartarum (or ‘black mould’) is the most commonly identified example, but many other fungi are capable of producing toxins. An identification analysis to the species level (not just to the genus level) is necessary to determine if a particular fungus is toxigenic. However, even if a toxigenic fungus is identified, it can never be certain that it is producing toxins. Reasons for that may depend on the substrate it is growing on, environmental conditions, life cycle, or many other factors. Much about the nature of fungi is still not fully understood. It is generally agreed by mycologists and indoor air quality experts that once a toxigenic fungus is identified, to assume it is producing toxins and to respond accordingly. There are many variables to consider in making a health risk assessment for fungi. Some of these variables include: 1. the nature of the fungal material (allergenic, infectious, or toxic), 2. the amount of exposure (concentration of spores in the air and length of time people are exposed), and 3. the susceptibility of exposed persons (individual susceptibility varies with genetic predisposition, age, state of health, and concurrent exposures). 2.1.2 Fungi Guidelines Health Canada considers that fungal growth in buildings poses a health hazard (HC, 2007). Health Canada does not have any exposure limits for fungi in buildings and recommends: a) to control humidity and diligently repair any water damage to prevent mould growth b) to clean thoroughly any visible or concealed mould growing in buildings Further guidance has been offered by other organizations: • Moisture intrusion, visible mouldy, wet, or soiled surfaces must be remediated following an established protocol (New York City, 2008). • Fungal quantities, measured as colony-forming-units per cubic meter of air (CFU/m3), should be lower inside compared to outside, and the "mix" (biodiversity) should be similar. An indoor fungal amplifier is suspected if there is one or more fungal species occurring as a significant percentage of an indoor sample and not similarly present in outdoor samples (Health Canada, 1995). • Dominance indoors by species of mould that are not predominant outdoors indicates an interior amplification site. This must be located and rectified (Health Canada, 1995). • The confirmed presence of toxigenic fungi indicates that further investigation is necessary (HWC, 1987). 2 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 102 of 196 Indoor Air Quality Management • Health Canada's protocol for mould recognition and management subscribes to the following phases: assess the magnitude of the health problems, identify problems in the building environment, identify indoor fungal amplifiers, communicate the health risk, and take remedial action (Health Canada, 1995). • New York City guidelines state, "except in cases of widespread fungal contamination that are linked to illnesses throughout a building, building-wide evacuation is not indicated" (New York City, 2008). • All building occupants should be protected from microbial exposure during testing and remedial action by using necessary equipment, methods and containment strategies, so that microbials are not transported to other zones (NYC, 2008). • Moisture control is the primary factor in controlling microbial growth (CMHC, 2007). • If porous materials such as fibreglass insulation, carpet, ceiling tiles, and drywall become contaminated with fungi, it is usual to discard these materials. Hard surfaces can be salvaged using a detergent or hydrogen peroxide solution (CMHC, 2007). • The use of anti-microbial disinfectants, biocides, or bleach for the purpose of killing mould is not recommended. Mould remediation consisting of treatment only with a biocide or disinfectant has not been proven to be effective, necessary or beneficial because dead and dormant mould spores and mould fragments still have toxigenic and allergenic health effects, and therefore still present a health hazard. Encapsulation of mouldy areas is also not a recommended procedure because mould left in place will begin to grow if water is reintroduced in the future. Removal of all mouldy materials is the only effective mould remediation strategy (Lee & Rollins, 2009). • Water damage from leaks, floods and plumbing failures should be repaired and remediated within 24 hours. Wet materials should be dried. Sewage-contaminated porous materials must be discarded. Water penetration or migration through the building envelope, and condensation within the interior or exterior wall assembly is to be avoided. A moisture meter and a thermographic camera are useful in detecting non-accessible or hidden wet areas. Do not over-humidify the building during the winter (CMHC, 2007). • The presence of some genera such as Alternaria, Arthrinium, Stachybotrys, Chaetomium and Ulocladium may indicate a problem if not observed within any of the outdoor controls even though they may not account for a significant percentage of an indoor sample (Lee and Rollins, 2009).1 2.2 Asbestos 2.2.1 Asbestos Characteristics Asbestos is a natural mineral with unusual qualities. The main properties that make asbestos useful are its incombustibility, strength and flexibility when separated into fibres. It is also effective as a reinforcing or binding agent when combined with cement or plastic. Asbestos has been used in hundreds of applications and products over the past 4500 years. 1 These fungi are considered harmful to human health and their spores do not capture well with currently available air sampling methods, therefore one or two spores may indicate a concern. These fungi are indicator species for Alberta. 3 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 103 of 196 Indoor Air Quality Management There are two main mineralogical classifications of asbestos based on rock types, which form the asbestos: serpentine and amphibole. Each classification is further sub-divided as follows: Serpentine Asbestos: Chrysotile Amphibole Asbestos: Amosite, Crocidolite, Fibrous Tremolite, Fibrous Anthophyllite, Fibrous Actinolite The Chrysotile form accounts for approximately 90 per cent of current world consumption. Although some studies indicate that Chrysotile asbestos is less of a health issue, the EPA has abandoned projects that strive to identify which asbestos fibre types are the most toxic, citing that the overall regulation of asbestos and asbestiform minerals is a more pressing priority. The construction industry is the main user of asbestos products. Applications of asbestos include fireproofing, thermal and acoustical insulation, acoustical plaster, reinforcing material in cement water pipe, and ceiling and floor products. Many products, which at one time contained asbestos, are either no longer in use or have been replaced. Since the 1980s sprayed insulation, stucco and joint cements manufactured in Canada and the United States no longer contain asbestos in an unbound form. Asbestos products that present the greatest concern are those of a friable nature. An asbestos containing product is deemed friable when it can be crushed by the application of hand pressure. Fibre release will occur as the materials age and the binding material weakens. Asbestos fibres that are bound or partially bound as in floor tiles are unlikely to become airborne unless the product is cut, drilled, sanded, broken, or disturbed in some way; however, there is some evidence that erosion of floor tile over time can be a source of air-borne asbestos fibres. Asbestos must be inhaled to cause disease. Intact and undisturbed asbestos presents no direct health hazard but does present a potential exposure hazard should fibres be released and inhaled. As a result, there is some risk associated with all asbestos installations. All of the identified forms of asbestos are recognized as human carcinogens. Asbestos can cause asbestosis, malignant mesothelioma, lung cancer, ovarian cancer, laryngeal cancer and other serious diseases. The probability of contracting mesothelioma is related to age at first exposure so that exposure in childhood greatly increases the lifetime risk of developing mesothelioma. 2.2.2 Asbestos Regulations, Guidelines and Codes 2.2.2.1 Guidelines A bulk sample of material is considered to be asbestos containing if there is more than 1% asbestos content by weight. Some substances such as vermiculite insulation, drywall joint compound, and stipple ceiling compound may require asbestos abatement plans during renovation and demolition even if their asbestos content is less than 1% because they may have not been uniformly mixed and fibres may be released when the material is disturbed. Schedule 1 “Chemical Hazards, Biological Hazards, and Harmful Substances” of the BC Occupational Health and Safety Regulation, sets limits for exposure to airborne asbestos fibres. The guideline for airborne asbestos is 0.1 fibres/cubic centimetre, where the value for fibres longer than 5 microns, with 4 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 104 of 196 Indoor Air Quality Management an aspect ratio of equal than/greater than 3:1, as determined by the membrane filter method at 400 - 450 times magnification (4 mm objective), using phase-contrast illumination. 2.2.2.2 BC Occupational Health and Safety Regulation The BC Occupational Health and Safety Regulation is legally enforced by WorkSafeBC. It is intended to protect the health and safety of workers on the job. The regulation contains provisions for general duties of employers, worker competency and training, equipment including personal protective equipment, communication and documentation, procedures, and monitoring of airborne concentrations of asbestos fibres. It also includes requirements for removal, enclosure or encapsulation of materials containing asbestos when a building is being renovated or demolished. 2.2.2.3 The BC Building Code The BC Building Code sets standards to provide a safe environment for building occupants. Code requirements relevant to renovations involving asbestos removal include: • Where asbestos containing building components are removed, equivalent replacements such as fire barriers may need to be provided • Impact on exits during the abatement project, e.g. a second floor exit may be blocked off while abatement occurs on the floor below • Operation of existing fire suppression systems • Impact on electrical systems and emergency lighting or alarm systems while the abatement project is in progress • Impact on building ventilation systems 2.2.2.4 Safe Work Practices for Handling Asbestos “Safe Work Practices for Handling Asbestos” is a guide that describes the principles to be followed when selecting the most appropriate techniques for the safe abatement of asbestos containing materials (WorkSafeBC, 2006). It is somewhat easier to follow than the BC Occupational Health and Safety Regulation. Contents include basic information and health effects of asbestos-containing materials, safe work procedures (moderate-risk and high-risk work activities, collecting bulk samples, personal protective equipment, and emergencies and incidents. 2.3 Lead Paint 2.3.1 Lead Characteristics Lead (Pb) is an odourless, bluish-grey, lustrous metal that is malleable, ductile, and resistant to chemical corrosion. Lead is a cumulative toxicant that affects multiple body systems, including the neurological, haematological, gastrointestinal, cardiovascular and renal systems. In the past, lead was added to paint to speed up drying, increase durability, maintain a fresh appearance, and resist moisture that causes corrosion. Lead from lead-based paint can be dispersed when the paint degrades and can then contaminate dust, which, in turn, can become re-suspended in air. This results in the generation of lead-containing dust that can be inhaled or ingested. 5 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 105 of 196 Indoor Air Quality Management 2.3.2 Lead Guidelines Guideline for lead content in paint is 90 mg/kg (Health Canada, 2013). In Canada, the lead content of consumer paints has been steadily decreasing since the introduction of restrictions limiting the amount of lead in indoor paint. Under the Hazardous Products Act (HPA) in 1976 the lead content was restricted to 5000 mg/kg (0.5%). Through voluntary action on the part of paint manufacturers the amount of total lead in both interior and exterior consumer paints was reduced in 1991 to 600 mg/kg. In November 2010, the 600 mg/kg limit was reduced to 90 mg/kg (0.009%) by amendment to the Surface Coating Materials Regulations, now under the Canada Consumer Product Safety Act (CCPSA) (Health Canada 2013). 2.4 Guidelines Summary Table 1: Guidelines Summary Guideline Source Asbestos <1% by weight BC OHS Regulation Lead <90 mg/kg Health Canada Fungi various multiple 3.0 Methodology 3.1 Information Review Information about the building and related issues was obtained from Lloyd Smith (Director of Leisure Services, City of Fernie), Duane Janzen (Building Official), and building occupants on site. 3.2 Building Inspection A building walkthrough was undertaken to gain information about building layout, pollution pathways, heating and ventilation systems, current condition of building materials and any areas of moisture intrusion, and building use. 3.3 Environmental Monitoring 3.3.1 Fungi Airborne fungi were measured using two methods: spore trap and RCS. The spore trap microbial sampling method involves using a cassette containing a filter that is placed over an air pump in which the airflow rate was calibrated by the microbiological laboratory. Fungi spores and other debris found in the air are captured on the filter. Both viable and non-viable 6 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 106 of 196 Indoor Air Quality Management spores are captured. The laboratory technician examines the surface area of the filter under a microscope, counts the number of fungi spores, and identifies them. Results are available within a few days. Identification is to the genus level using laboratory protocol. It is used to identify the presence fungi and as a relative measure of concentration of spores in the air. The RCS Microbial Sampling method provides the concentration of viable fungal spores in the air. The pump draws in a known amount of air and impinges the spores in that volume of air onto an agar strip. When the agar strip is incubated, the concentration of fungal spores in the air (CFU/m3 or colony forming units per cubic meter) can be calculated. This method is used when identification to the species level is desired. Species information is essential to make a health risk assessment. The different colonies growing on the agar strip are isolated and subjected to various lab tests. The tests take time (usually about three weeks) to evaluate. Two outdoor fungi air samples were collected as controls to determine if the indoor fungi concentrations are due to outside infiltration or from an indoor amplification source. Sampling took place in the afternoon of June 6, 2016. The temperature was about +25°C and there had been no precipitation for several days prior to the test. Viable samples arrived at the lab the next day. A bulk sample of water damaged ceiling tile was collected and submitted to the lab for fungal analysis. 3.3.2 Asbestos Potential asbestos containing building material samples collected included: ceiling tile, floor tile, and boiler room ceiling coating. Bulk sampling procedures followed the USEPA’s guidance document, Bulk Sampling for Asbestos (USEPA, 2009). The procedure included: • Trained personnel • Identification of suspect materials • Tools include: clean cutting tool, spray bottle of tap water to wet the sample before cutting, wipes to clean the cutting tool between samples, airtight container for transportation to lab, disposable gloves, respirator, disposable Tyvek clothing, camera, logbook • Record the sample location, description, date, and project 3.3.3 Lead Three paint chip samples suspected of containing lead were obtained. The collection procedure included using a clean cutting tool and tweezers, paper and masking tape to collect a vertical sample, and a hard sealable container. Approximately one square inch of paint chip was collected for each sample. 7 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 107 of 196 Indoor Air Quality Management 4.0 Observations and Results 4.1 Information Review Information about the building and related issues included: • There had been a flood in the basement that affected only some of the rooms • The new windows leak especially when there is a driving rain • The offices on the west side of the building become very warm especially on summer afternoons • There is an odour in an office on the west side of the building • Some building occupants are experiencing headaches, fatigue and sinus issues 4.2 Building Inspection The City Hall building was constructed in 1905 and was one of the structures to survive the Great Fire of 1908 that took most of the city (figs. 1 and 2). The building was once owned by the Crows Nest Pass Coal Mining Company. It is heated by a boiler and has no mechanical ventilation system (figs 3 and 4). Figure 1: Front (south) elevation of Fernie City Hall Figure 2: Northwest elevation Figure 3: Hot water radiant heating Figure 4: Boiler located in the basement 8 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 108 of 196 Indoor Air Quality Management Ventilation is provided by operable windows. The building has acquired a new roof and new windows. The windows have been installed without flashing above and below (figs. 5 and 6). Figure 5 and 6: No flashing above or below windows Flashing is required above and below windows. Drip flashings at the windowsill are intended to intercept moisture that has entered behind the cladding and direct it to the outside, as well as redirect water flowing down the face of the wall to prevent it from dripping down on the materials below. Proper window head flashing includes drip flashing, end dam and drip edge (fig. 7). Note also that the flashing drip edge extends 6 mm (1/4 in.) beyond the wall cladding. CLADDING Figure 7: Proper flashing for window head Section 9.27.3.8 of the BC Building Code titled Flashing Installation states: 4) Flashing described in Sentences (1) and (3) shall a) extend not less than 50 mm upward inboard of the sheathing membrane or sheathing installed in lieu of the sheathing membrane (see Article 9.27.3.4.), b) have a slope of not less than 6% toward the exterior after the expected shrinkage of the building frame, c) terminate at each end with an end-dam i) with a height in millimetres not less than 25 mm or 1/10 the value of the 1-in-5 driving rain wind pressure in Pa, and 9 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 109 of 196 Indoor Air Quality Management ii) at the height defined in Subclause (c)(i), extending to the face of the adjacent cladding, d) lap not less than 10 mm vertically over the building element below, and e) terminate in a drip offset not less than 5 mm outward from the outer face of the building element below. Section 9.20.13.12 of the BC Building Code titled Drips Beneath Window Sills states: 1) Where no flashing is installed beneath windowsills, such sills shall be provided with a drip not less than 25mm from the wall surface. Section 9.20.13.3. of the BC Building Code titles Location of Flashing states: 1) Flashing shall be installed in masonry and masonry veneer walls a) beneath jointed masonry window sills, b) over the back and top of parapet walls, c) over the heads of glass block panels, d) beneath weep holes, and e) over the heads of window or door openings in exterior walls when the vertical distance between the top of a window or door frame and the bottom edge of the eave exceeds one quarter of the horizontal eave overhang. Section 9.20.13.4. of the BC Building Code titled Extension of Flashing states: 1) When installed beneath jointed masonry window sills or over the heads of openings, flashing shall extend from the front edge of the masonry up behind the sill or lintel. Water is flowing over the edge of the roof and running down the face of the exterior wall on one side of the front entrance (figs. 8 and 9). On the inside of the wall at this point there is visible moisture damage to the plaster and paint (fig. 10). There are no eaves troughs or downspouts on this building. Figure 8 and 9: Water from roof runs down exterior wall Figure 10: Moisture damage resulting in peeling paint 10 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 110 of 196 Indoor Air Quality Management There is moisture damage to ceiling tiles (figs. 11 and 12). Some of the windowsills have moisture damage either from leaking windows or condensation (fig. 13). Moisture is causing the plaster and paint to peel off the basement walls (fig. 14). Figures 11 and 12: Water damaged ceiling tiles Figure 13: Water damaged windowsill Figure 14: Moisture damaged wall in basement There is a coating of material on the underside of the floor joists in the boiler room (fig. 15). This was tested for asbestos. There is a wood floor in the computer server room in the basement (fig. 16). There are several storage rooms in the basement all with cardboard boxes. Some of these boxes rest on the basement floor and some were damaged when the basement partially flooded (figs. 17 and 18). The photocopiers do not have an exhaust fan above them (figs. 19 and 20). 11 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 111 of 196 Indoor Air Quality Management Figure 15: Coating applied to underside of floor joists in the boiler room Figure 16: Wood floor in the basement Figures 17 and 18: Water damaged cardboard boxes in basement Figures 19 and 20: Photocopies without local exhaust above 12 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 112 of 196 Indoor Air Quality Management 4.3 Environmental Monitoring The measurements and test results are merely snapshots of conditions obtained during a limited time frame and may change over time. 4.3.1 Fungi 4.3.1.1 Airborne Spore Count (Spore Trap Method) In all cases the TOTAL concentration of fungi spores indoors was less than outside. However some hyphal fragments were identified in the basement computer room, which were not similarly represented outside indicating a possible indoor amplification source. Table 2: Fungi Genus Identified in the Air Samples Sample Location Mayor’s Office Main Floor Office Office Ante Room Basement Storage Basement Computer Outside 1 Outside 2 Fungi Genus Spore Counts/m3 Ascospores 200 310 80 30 50 590 400 Basidiospores 2600 2600 560 200 100 6000 4400 Cladosporium 200 200 80 510 400 Gandoderma 30 30 60 Penicillium/Aspergillus 30 30 260 280 30 1600 Rusts, Smuts, Periconia, Myxo 30 30 60 Non-specified spore 100 30 80 200 50 200 200 Hyphal fragments 30 TOTAL SPORES /m3 3200 3300 800 690 540 7300 7100 Measurements that are shaded indicate a possible indoor amplification source of fungi. Sample Locations: 1. Mayor’s Office: second floor, NW corner 2. Main Floor Office: main floor, reception area 3. Office Ante Room: main floor, small room next to front entry doors 4. Basement storage: locked storage room, straight ahead of the stairwell 5. Basement Computer: computer server room in basement 13 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 113 of 196 Indoor Air Quality Management 4.3.1.2 Viable Fungi Testing (RCS Method) Penicillium brevicompactum and Penicillium chrysogenum were identified in the office ante room and were not similarly represented outside indicating an indoor amplification source. Penicillium brevicompactum, Penicillium chrysogenum, and Ulocladium chartarum were identified in the basement storage room and were not similarly represented outside indicating an indoor amplification source. Aspergillus versicolor was identified in the basement computer room and was not similarly represented outside indicating an indoor amplification source. Table 3: Fungi Species Identified in the Air Samples Sample Location Mayor’s Office Main Floor Office Office Ante Room Basement Storage Basement Computer Outside 1 Outside 2 Fungi Species Health Effects Colony forming Units/m3 Aspergillus versicolor A T 7 Cladosporium herbarum A T 57 63 12 25 20 420 160 Penicillium brevicompactum A T 56 110 Penicillium chrysogenum A T 6 6 Penicillium crustosum A T 24 Ulocladium chartarum 12 Yeast A 7 24 Non-sporulating 31 57 6 6 7 37 12 TOTAL (CFU/m3) 88 120 81 160 40 460 220 Health Effects A: Allergenic P: Pathogenic T: Toxigenic Measurements that are shaded indicate an indoor amplification source of fungi. 4.3.1.3 Bulk Sample The water-damaged ceiling tile located in the main stairwell contained several types of fungi. Table 4: Fungal Assessment of Ceiling Tile Bulk Sample Sample Description Observations Relative abundance Ceiling Tile Hyphal fragments Moderate Non-specified spores Low Stachybotrys Very low Ascospores Very low Penicillium/Aspergillus Moderate 14 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 114 of 196 Indoor Air Quality Management 4.3.1.4 Fungi Health Risk Assessment A health risk assessment for fungi identified in this report is subjective and relies on four pieces of information: • The concentration of fungi spores in the air • The presence of toxigenic fungi • The presence of health symptoms that may be caused by fungi • The level of occupant susceptibility (difficult to predict and depends on factors such as age, genetics, and length of exposure time) The health risk in the basement and in the office ante room is considered moderate. The health risk in the remainder of the building is considered moderately low. HIGH MODERATELY HIGH MODERATE MODERATELY LOW LOW 4.3.1.5 Description of Fungi Genus Identified in this Report A brief characterisation of the fungi genus found in the building is discussed below. Ascospores Ascospores is a Division or Phylum of fungi which produce non-motile spores called ascospores. In the indoor environment they like very wet conditions. They can be pathogenic causing keratitis and pneumonia in an immune compromised patient. Some species produce toxins and some cause allergy. Aspergillus Aspergillus are a ubiquitous fungi found in nature. They are commonly isolated from soil, plant debris, and indoor air environment. The genus Aspergillus includes over 185 species. Around 20 species have so far been reported as causative agents of opportunistic infections in people. Aspergillus are the second most commonly recovered fungi in opportunistic mycoses following Candida. They can infect almost any organ or system in the human body. Aspergillus species are a common allergen causing allergic bronchopulmonary aspergillosis. They can produce mycotoxins. Basidiospores Basidiospores are from the group of fungi Basidiomycetes (mushrooms). They are found outdoors in woods and forests. In the indoor environment they can cause destructive dry rot and structural damage. Some species can be pathogenic causing keratitis and pneumonia in an immune compromised individual. Some species produce toxins and some cause Type 1 and Type III allergic reaction. 15 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 115 of 196 Indoor Air Quality Management Cladosporium Cladosporium are the most commonly identified outdoor fungi. They are widely distributed in air and rotten organic material and frequently isolated as a contaminant on foods. They can cause allergy and are a common cause of extrinsic asthma (immediate-type hypersensitivity: Type 1). Acute symptoms include edema and bronchiospasms. Cladosporium are causative agents of skin lesions, dermatitis, onychomycosis, sinusitis and pulmonary infections. Some species are known to produce toxins. Cladosporium herbarum is allergenic and toxigenic. Ganoderma Ganoderma are found in tree stumps, rotten wood, and gills of wild mushrooms. Their growth indoors requires very wet conditions. They are known to cause Type 1 allergic reaction (hay fever, asthma). Penicillium Penicillium species are ubiquitous, found in soil, decaying vegetation, and the air. There are over 200 different species. They are commonly found in house dust and grow in water-damaged buildings on wallpaper, wallpaper glue, decaying fabrics, moist chipboards, and behind paint. Species can cause Type 1 (hay fever, asthma) and Type 111 (hypersensitivity pneumonitis) allergic response. Some Penicillium species may cause pathogenic infection, particularly in immune-compromised individuals. Penicillium species produce many different toxins, therefore is recognized as being potentially toxigenic. Microbial volatile organic compounds (MVOCs) can be produced by Penicillium species. For example, Penicillium commune produces 2-methyl-isoborneol, a heavy musty odour. Rusts, Smuts and Periconia Rusts, Smuts and Periconia do not usually grow indoors. Rusts are found on grasses, flowers, trees and other living plant materials. They may cause Type 1 allergy, but their possible pathogenic or toxigenic effects are unknown. Smuts are found on cereal crops, grasses, weeds, flowering plants and other fungi. They may cause Type 1 allergy and keratitis, but their possible pathogenic or toxigenic effects are unknown. Periconia are found in soil, grasses, blackened and dead herbaceous stems and leaf spots, rushes and sedges. Ulocladium Ulocladium is a cosmopolitan fungus commonly found on a number of substrates including plant materials and soils. Indoors, Ulocladium may also be found on textiles, fibers, wood, paper, paint, and tapestries. It can also found on water-damaged building material such as gypsum board. Ulocladium spores are mainly dispersed by air. Ulocladium has a high water requirement, and indoors is found where there is high moisture. Ulocladium has been reported to be a major allergen, Type I (hay fever and asthma). Rarely it can cause subcutaneous tissue infections in humans. It reacts with Alternaria adding to allergenic symptoms. Some species are known to produce toxins. Yeast The primary growth form of yeast is not filamentous (like mould), but unicellular. There are approximately 80 genera of fungi that grow as yeasts, representing about 600 species. Identification of 16 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 116 of 196 Indoor Air Quality Management yeast involves a battery of physiological and nutritional tests, similar to bacterial identification and remains beyond the scope of general mycology. Yeast occurs where water content is high. Yeast can be allergenic to susceptible individuals and may cause disease mostly where immunological predisposition exists. 4.3.2 Asbestos Asbestos was not detected in any of the samples. Table 5: Asbestos Containing Materials Sample Description Layer Asbestos Non-Asbestos Components No % Fibres % Fibres % Non-Fibres % Ceiling Tile Surface 1 100 N/D Cellulose 100 Ceiling Tile Inside 1 100 N/D Cellulose 100 Boiler Room Ceiling 1 100 N/D Other 100 Floor Tile at Stairs 1 50 N/D SYNT 100 2 50 N/D Cellulose 50 Other 50 N/D: indicates that no asbestos fibres were detected SYNT: Synthetic organic polymer 4.3.3 Lead All three paint samples contain lead. Concentrations are above the current Health Canada guideline. Table 6: Lead Containing Materials Sample Description Lead in Paint (mg/kg) Health Canada Guidelines (mg/kg) Office Ante Room 3130 90 Main Floor Storage Room 4540 90 Basement Storage Room 1840 90 5.0 Summary and Conclusions 1. A basement flood damaged some cardboard storage boxes. Cardboard is a source of food for fungi and if moist can support fungi growth. Even in the absence of a flood, cardboard on a basement floor can absorb enough moisture through the concrete to support fungi growth. 2. There is a wood floor in the computer server room in the basement. The underside of this floor is likely the source of fungal contamination in the room. 17 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 117 of 196 Indoor Air Quality Management 3. The new windows leak especially when there is a driving rain. Proper flashing above and below windows is missing. This is a BC Building Code violation. Without proper flashing moisture may enter the wall cavity. Some of the windowsills have moisture damage either from leaking windows or condensation. 4. Water is flowing over the edge of the roof and running down the face of the exterior wall on one side of the front entrance. This water is affecting the inside of the wall, where there is moisture damage to the plaster and paint. The paint is peeling and falling on the floor. This paint was positive for lead and therefore represents a health hazard. 5. Rainwater comes off the roof and is generally deposited close to the building foundation. Moisture is causing the plaster and paint to peel off the basement walls. 6. There is moisture damage to ceiling tiles. 7. There is a coating of material on the underside of the floor joists in the boiler room. This was tested for asbestos and found not to contain asbestos. 8. Without mechanical ventilation the indoor temperatures in summer may exceed thermal comfort guidelines. 9. The photocopiers do not have an exhaust fan above them. Photocopier manufacturers specify to place photocopiers in a well-ventilated area. When this building was constructed there were no photocopies or other types of equipment that emit chemical contaminants, and the original ventilation system was not designed to compensate for new building uses. 10. Low concentrations of allergenic and toxigenic fungi were identified in the office ante room, basement storage room and basement computer room. The health risk in the basement and in the office ante room is considered moderate. The health risk in the remainder of the building is considered moderately low. 11. No asbestos containing materials were identified. 14. All three paint samples were positive for containing lead. 6.0 Recommendations 1. Remove all cardboard boxes that come into contact with the concrete basement floor and place contents in a plastic container. 2. Remove the wood floor in the basement computer server room. The underside of the flooring is likely contaminated and this work should follow fungi remediation guidelines that includes the following procedures: a. Isolate the affected area from the rest of the building by using a containment with a polyethylene barrier and using ventilation to keep the work area under negative pressure. b. Workers should protect themselves from the potential allergenic, pathogenic and toxic health effects of fungi present in the contaminated building materials by wearing respirators equipped with P100 filters, protective clothing and gloves. 18 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 118 of 196 Indoor Air Quality Management c. Place contaminated materials in double plastic bags before carrying them outside the containment. d. The use of anti-microbial disinfectants, biocides, or bleach at any stage in the remediation is not recommended. Mould remediation consisting of treatment only with a biocide or disinfectant has not been proven to be effective and thus is not recommended. Dead mould spores and fragments still present a health hazard because their toxigenic and allergenic properties remain. In addition, the application of a biocide, anti-microbial disinfectant, or bleach following the completion of mould remediation, with the intent of inhibiting possible future fungal growth, is not considered effective, necessary or beneficial. Encapsulation of a mouldy area is also not a recommended procedure. Removal of mouldy materials is the only effective mould remediation strategy. e. Once the renovations and remediation are completed, the property should undergo a comprehensive cleaning of the adjacent occupied space. This cleaning will remove any dust and debris left by the renovation activities and any microbial contaminants that may be on various surfaces and materials. Specific tasks include the cleaning of all exposed surfaces such as floors, walls, ceilings, doors, light fixtures, bookshelves, countertops, and windowsills. 3. Consult with a building envelope specialist to determine if the windows are leaking due to a window manufacture error or due to installation error or both. Ensure window installation is in compliance with the BC Building Code. Ensure there are no water damaged building materials under and around the windows by opening up the wall cavity for inspection. 4. Correct the roofing issue beside the front door to ensure water does not drain over the face of the building or enter the building envelope. The new roof and the rainwater management system should comply with the BC Building Code. 5. Determine the source of moisture to the ceiling tiles. Replace all water-damaged building materials. 6. Conduct testing for temperature and relative humidity in summer and winter months. Test for carbon dioxide as well to determine ventilation efficiency. If results are not within ASHRAE guidelines (ASHRAE 2013a and 2013b), additional ventilation may be required. 7. Install local ventilation above photocopiers. 8. Investigate into the wall assembly in the office ante room and remove water damaged building materials. Use proper precautions when disturbing the lead paint. 9. Although no asbestos containing materials were identified, this investigation was very limited in scope. If renovations are planned in the future, a more detailed assessment for asbestos containing materials should be undertaken by a qualified professional. 10. Conduct a thorough investigation for all lead paint sources in the building. Consult with a qualified professional who has appropriate education, training and experience to recognize, evaluate and provide recommendations to control lead hazards. 19 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 119 of 196 Indoor Air Quality Management 7.0 References ASHRAE, 2013a. ASHRAE Standard 55-2013: Thermal Environmental Conditions for Human Occupancy. ASHRAE, 2013b. ASHRAE Standard 62.1-2013: Ventilation for Acceptable Indoor Air Quality. Canada Mortgage and Housing, 2007. Cleanup Procedures for Mould in Houses. Government of BC, 2008. Occupational Health and Safety Regulation, Schedule 1: Hazardous Substances Health Canada, 2013. Final Human Health State of the Science Report on Lead. Health Canada, 2007. Fungal Contamination in Public Buildings: Health Effects and Investigation Methods. Health Canada, 1995. Fungal Contamination in Public Buildings: A Guide to Recognition and Management. Health and Welfare Canada, 1987. “Significance of Fungi in Indoor Air: Report of a Working Group.” Lee, Tang and Rollins, Karen, 2009. “Recommendations for the Assessment and Remediation of Properties used as Illegal Drug Operations.” Prepared for Alberta Real Estate Association. New York City Department of Health, 2008. Guidelines on Assessment and Remediation of Fungi in Indoor Environments. Ponikau, et. al. “The Diagnosis and Incidence of Allergic Fungal Sinusitis,” in Mayo Clinic Proceedings, 1999;74:877-884. USEPA, 2009. Bulk Sampling for Asbestos. Guidance Document SESDGUID-104-R0. WorkSafeBC, 2006. Safe Work Practices for Handling Asbestos. 20 Fernie City Hall 6.3 Director of Leisure Services report re City Hall Air Qua... Page 120 of 196 STAFF REPORT Committee of the Whole Date: July 21, 2016 To: Her Worship Mayor Giuliano and Members of Council From: Carla Fox, Director of Financial & Computer Services Subject: Budget Variance Analysis & Capital & Project Update – Jan-June 2016 RECOMMENDATION THAT the Committee accept the Budget Variance Analysis and Capital Projects Update for January to June 2016 Report as information. PURPOSE The primary information provided in this 2016 Year-to-date Financial Report is a comparison of the annual budget amounts to actual revenues and expenditures for operating departments and projects. Also presented is a review of the current status of all operating projects and capital projects that are funded by reserves. Previously this report was a combined report, however the reports for 2016 forward have been separated into a Project Summary Report and a Capital Summary Report. The purpose for the two reports is to differentiate between a project that is considered an operating expenditure and a Capital Expenditure, which is classified as an asset and will be depreciated over time. BACKGROUND We are currently following the 2016 - 2020 Five Year Financial Plan Bylaw No. 2294. This Bylaw sets out the proposed expenditures, the proposed funding sources, and the proposed transfers to or between funds for each year of the five-year planning period. The revenue projections and budget expenditures presented have been approved by City Council. All financial information provided in this report is based on preliminary, unaudited information reported from the municipal financial system. Seasonal variations in municipal operations may affect the proportion of revenues achieved or expenditures incurred to date. This is particularly evident with projects, as the project activity may not have commenced or may have incurred little actual expenditure as at the end of the reporting period. 6.4 Director of Finance and Computer Services report re Jan-... Page 121 of 196 Operating Six months through the 2016 fiscal year the overall municipal revenues and expenditures are in line with prior year levels for the period. Total general fund revenues of $13.7M (Million) are at 72.6% of annual budgeted revenues, Water fund operating revenues of $0.7 M are at 45% of annual budget, and Sewer revenues of $0.7 M are at 58% of annual budget. Total operating revenues YTD total $15.2M which is 49.5% of total revenues expected for 2016. City-wide operating expenditures of $8.5 M and are at 45% of the annual budget. The total operating expenditures including Sewer and Water are at a year to date total of $9.2M which is 41.4% of total expenditures expected for 2016. Overall departmental expenditures are tracking on budget and are at the levels expected for second quarter. Operating revenues and expenditure totals for individual departments can be found in the enclosed Budget Variance Report. Capital Currently we have total capital expenditures of $0.8M which are at 10% of the total capital expenditures for 2016. A significant amount of projects are not started until after the first quarter, as it is important for Council to first approve the Five Year Financial Plan and Tax Rate Bylaw prior to incurring any major expenditure. Capital and Project costs are typically not received until later in the fiscal year. Although Department Heads work hard to accomplish all planned Capital and Project items, not all budgeted activities will necessarily take place or be completed during the current year due to unplanned or unforeseen factors. Expenditures by individual project, projected timelines and comments by Department Head are provided as an attached document. LEGAL/STATUTORY AUTHORITY 1. 2016-2020 Five Year Financial Plan – “Pursuant to Section 165 of the Community Charter, 2016 – 2020 Five Year Financial Plan Bylaw No. 2294 adopted on the 25th day of April, 2016. FINANCIAL/BUDGETARY CONSIDERATIONS None required. OPTIONS 1. THAT the Committee accept the Budget Variance Analysis and Capital & Project Update for January to June 2016 Report as information. 2. THAT the Committee direct staff to bring back more information to another Council Meeting. 6.4 Director of Finance and Computer Services report re Jan-... Page 122 of 196 CONCLUSION Quarterly financial reporting provides Council, community, and staff with a regular overview of financial information and supports transparency and accountability of the organization. Respectfully submitted, Carla Fox, Director of Financial & Computer Services Attachments: Budget Variance Analysis – Jan – June 2016. Capital and Project Update – Jan – June 2016. 6.4 Director of Finance and Computer Services report re Jan-... Page 123 of 196 CITY OF FERNIE BUDGET JANUARY - DECEMBER 2016 Budget Variance Report January - June 2016 6.4 Director of Finance and Computer Services report re Jan-... Page 124 of 196 The Corporation of the City of Fernie 2016 - 2020 BUDGET DEPARTMENTAL STATEMENT - SHOWING AMOUNTS REQUIRED BY TAXATION Budget Variance Report January - June 2016 % of 2016 2016 Taxation 2017 2018 2019 2020 Actual Budget Required Budget Budget Budget Budget ------AMOUNT REQUIRED BY TAXATION BY DEPARMENT $ $ $ $ $ $ LEGISLATIVE (91,981) (195,400) 2.2% (235,763) (235,036) (234,394) (238,839) GENERAL ADMINISTRATION (490,888) (1,036,659) 11.9% (990,338) (1,084,222) (1,088,408) (1,093,188) GRANTS (271,179) (441,009) 5.1% (460,805) (460,872) (481,217) (481,848) BYLAW (5,142) (57,154) 0.7% (41,907) (41,995) (42,084) (42,175) TOTAL MUNICIPAL SERVICES (859,190) (1,730,222) 19.8% (1,728,813) (1,822,124) (1,846,103) (1,856,050) TOTAL PROTECTIVE SERVICES (625,087) (810,217) 9% (861,645) (892,984) (922,670) (917,856) TOTAL PLANNING & DEVELOPMENT SERVICES (114,147) (317,742) 3.6% (318,391) (319,053) (319,728) (320,417) TOTAL FACILITIES, RECREATION, PARKS AND LEISURE (1,101,263) (2,114,182) 24.2% (2,136,475) (2,158,936) (2,179,472) (2,200,496) OPERATIONS REVENUE - - 0.0% - - - - DEVELOPMENT/ENGINEERING (3,688) (67,943) 0.8% (69,402) (70,890) (72,408) (73,956) OPERATING SERVICES ADMINISTRATION (24,821) 0 0.0% 0 (0) (0) (0) YARD & WORKSHOP (78,964) (142,070) 1.6% (143,301) (144,569) (145,697) (146,853) MOBILE EQUIPMENT 104,720 - 0.0% (0) 0 0 (0) SAFETY MANAGEMENT (2,345) - 0.0% - - - - SIDEWALKS (20,833) (73,043) 0.8% (73,191) (73,342) (73,496) (73,653) STREETS (202,707) (439,357) 5.0% (440,287) (441,236) (442,203) (443,190) STREET LIGHTS (94,745) (211,406) 2.4% (217,702) (224,243) (229,436) (234,780) SNOW REMOVAL (269,633) (551,175) 6.3% (550,732) (550,171) (550,537) (550,911) TRAFFIC SERVICES (38,904) (82,160) 0.9% (82,279) (82,399) (82,523) (82,648) DRAINAGE (38,911) (112,072) 1.3% (112,337) (112,607) (112,882) (113,163) RIVER DYKE INSPECTIONS (5,934) (26,674) 0.3% (26,724) (26,775) (26,827) (26,880) WASTE COLLECTION & RECYCLING 17,616 128 0.0% 106 83 59 36 TOTAL OPERATIONS FUNDED BY TAXATION (659,149) (1,705,772) 19.6% (1,715,849) (1,726,150) (1,735,950) (1,746,001) TOTAL OPERATING FUNDED BY TAXATION (3,358,836) (6,678,136) 77% (6,761,173) (6,919,247) (7,003,923) (7,040,820) TOTAL OTHER REVENUE & EXPENDITURES (11,370) (68,109) 0.8% (68,109) (68,109) (68,109) (63,671) TOTAL CAPITAL AND ONE-TIME RESERVE FUNDED PROJECTS 734,940 - 0.0% - - - - TOTAL TRANSFERS 463,285 (1,973,887) 22.6% (2,164,378) (2,333,786) (2,576,032) (2,753,816) TOTAL EXPENDITURES FUNDED BY TAXATION $ (1,214,328) $ (8,720,132) $ (8,993,660) $ (9,321,143) $ (9,648,064) $ (9,858,307) 6.4 Director of Finance and Computer Services report re Jan-... Page 125 of 196 The Corporation of the City of Fernie 2016 - 2020 BUDGET DEPARTMENTAL STATEMENT - REVENUES Budget Variance Report January - June 2016 2016 2016 2017 2018 2019 2020 Actual Budget Budget Budget Budget Budget ------REVENUE TAXATION BEING COLLECTED $ 7,199,248 $ 8,720,132 $ 8,993,660 $ 9,321,143 $ 9,648,065 $ 9,858,306 MUNICIPAL SERVICES LEGISLATIVE ADMINISTRATION 47,527 145,403 146,257 61,794 62,420 62,549 GRANTS 8,065 - 45,000 - 45,000 - BYLAW 44,822 61,667 54,000 54,000 54,000 54,000 TOTAL MUNICIPAL SERVICES REVENUE $ 100,414 $ 207,070 $ 245,257 $ 115,794 $ 161,420 $ 116,549 48% PROTECTIVE SERVICES TOTAL PROTECTIVE SERVICES REVENUE $ 5,515 $ 376,816 $ 394,616 $ 366,581 $ 340,104 $ 348,194 1% DEVELOPMENT SERVICES PLANNING 14,495 27,500 27,500 27,500 27,500 27,500 BUILDING INSPECTION 70,733 80,000 80,000 80,000 80,000 80,000 TOTAL DEVELOPMENT SERVICES REVENUE $ 85,228 $ 107,500 $ 107,500 $ 107,500 $ 107,500 $ 107,500 79% LEISURE, RECREATION AND FACILITIES CITY HALL CEMETERY 9,930 11,500 11,500 11,500 11,500 11,500 ARENA 63,844 127,500 127,500 127,500 127,500 127,500 COMMUNITY CENTER 12,569 19,650 19,650 19,650 19,650 19,650 AQUATIC CENTER 106,994 251,575 250,575 250,575 250,575 250,575 COMMUNITY TRAILS MAX TURK 54,310 76,500 76,500 76,500 76,500 76,500 COMMUNITY PARKS 6,847 5,000 5,000 5,000 5,000 5,000 LEISURE SERVICES ------RECREATION 5,721 50,000 50,000 50,000 50,000 50,000 DROP IN ------CURLING 7,835 8,060 8,060 8,060 8,060 8,060 HERITAGE ------DOG POUND ------CHAMBER OF COMMERCE3 ------SEARCH AND RESCUE ------COURT HOUSE 74,536 97,000 97,000 97,000 97,000 97,000 BC HYDRO BUILDING ART STATION 1,068 1,000 1,000 1,000 1,000 1,000 SPECIAL EVENTS TOTAL LEISURE, RECREATION AND FACILITIES REVENUE $ 343,654 $ 647,785 $ 646,785 $ 646,785 $ 646,785 $ 646,785 53% OPERATIONS & ENGINEERING SERVICES DEVELOPMENT 25,710 5,000 5,000 5,000 5,000 5,000 OPERATIONS ------GARBAGE COLLECTION 73,842 143,600 143,600 143,600 143,600 143,600 TOTAL OPERATIONS & ENGINEERING SERVICES REVENUE $ 99,552 $ 148,600 $ 148,600 $ 148,600 $ 148,600 $ 148,600 67% TOTAL OPERATING REVENUES (WITHOUT CAP, TRANSFERS AND OTHER GOVT)$ 634,363 $ 1,487,771 $ 1,542,758 $ 1,385,261 $ 1,404,409 $ 1,367,628 43% OTHER REVENUE TOTAL OTHER REVENUE $ 5,927,412 $ 13,380,568 $ 11,198,309 $ 9,566,377 $ 9,989,940 $ 10,359,995 44% TOTAL MUNICIPAL REVENUE $ 13,761,023 $ 23,588,471 $ 21,734,727 $ 20,272,781 $ 21,042,414 $ 21,585,929 $ Change 2,672,964 (1,853,744) (1,461,946) 769,633 543,515 % Change 13% -8% -7% 4% 3% 6.4 Director of Finance and Computer Services report re Jan-... Page 126 of 196 The Corporation of the City of Fernie 2016 - 2020 DRAFT BUDGET DEPARTMENTAL STATEMENT - EXPENDITURES Budget Variance Report January - June 2016 2016 2016 2017 2018 2019 2020 Actual Budget Budget Budget Budget Budget ------EXPENSES MUNICIPAL EXPENSES LEGISLATIVE 91,981 195,400 235,763 235,036 234,394 238,839 ADMINISTRATION 538,415 1,182,062 1,136,595 1,146,016 1,150,829 1,155,737 GRANTS 279,244 441,009 505,805 460,872 526,217 481,848 BYLAW 49,964 118,821 95,907 95,995 96,084 96,175 TOTAL OTHER MUNICIPAL EXPENDITURES $ 959,604 $ 1,937,292 $ 1,974,070 $ 1,937,919 $ 2,007,523 $ 1,972,599 50% PROTECTIVE SERVICES TOTAL PROTECTIVE SERVICES EXPENDITURES $ 630,602 $ 1,187,033 $ 1,256,261 $ 1,259,566 $ 1,262,773 $ 1,266,050 53% DEVELOPMENT SERVICES PLANNING 141,316 313,569 314,063 314,568 315,082 315,606 BUILDING INSPECTION 58,059 111,673 111,828 111,985 112,146 112,310 TOTAL DEVELOPMENT SERVICES EXPENDITURES $ 199,375 $ 425,242 $ 425,891 $ 426,553 $ 427,228 $ 427,917 47% LEISURE, RECREATION, PARKS AND FACILITIES CITY HALL 47,834 83,623 84,338 85,072 85,763 86,471 CEMETERY 44,222 93,014 93,110 93,207 93,307 93,408 ARENA 304,833 580,413 585,232 590,201 594,597 599,103 COMMUNITY CENTER 47,400 94,730 95,791 96,881 97,890 98,922 AQUATIC CENTER 407,505 758,210 764,361 770,685 776,514 782,479 COMMUNITY TRAILS 25,880 47,529 47,581 48,183 48,796 49,422 MAX TURK 75,848 148,554 151,036 153,606 155,750 157,953 COMMUNITY PARKS 189,205 301,153 302,887 304,666 306,367 308,106 LEISURE SERVICES 103,407 276,670 277,088 277,514 277,949 278,392 RECREATION PROGRAMMING 12,694 50,000 50,000 50,000 50,000 50,000 DROP IN 11,350 23,587 23,953 24,328 24,677 25,033 CURLING 24,719 42,619 43,091 43,575 44,034 44,502 HERITAGE 20,892 43,630 44,405 45,204 45,922 46,657 DOG POUND 906 3,097 3,109 3,121 3,134 3,146 CHAMBER OF COMMERCE3 15,007 34,648 35,000 35,361 35,703 36,052 SEARCH AND RESCUE 1,800 6,544 6,659 6,777 6,898 7,020 COURT HOUSE 46,692 72,479 73,250 74,041 74,803 75,581 BC HYDRO BUILDING 3,884 3,277 3,343 3,409 3,478 3,547 ART STATION 23,891 39,820 40,499 41,199 41,824 42,464 SPECIAL EVENTS 36,948 58,372 58,528 58,690 58,854 59,021 TOTAL LEISURE, RECREATION, PARKS AND FACILITIES REVENUE $ 1,444,917 $ 2,761,967 $ 2,783,260 $ 2,805,721 $ 2,826,257 $ 2,847,281 52% OPERATIONS DEVELOPMENT/ENGINEERING 29,398 72,943 74,402 75,890 77,408 78,956 OPERATING SERVICES ADMINISTRATION 24,821 (0) (0) 0 0 0 YARD & WORKSHOP 78,964 142,070 143,301 144,569 145,697 146,853 MOBILE EQUIPMENT (104,720) - 0 (0) (0) 0 SAFETY MANAGEMENT 2,345 - - - - - SIDEWALKS 20,833 73,043 73,191 73,342 73,496 73,653 STREETS 202,707 439,357 440,287 441,236 442,203 443,190 STREET LIGHTS 94,745 211,406 217,702 224,243 229,436 234,780 SNOW REMOVAL 269,633 551,175 550,732 550,171 550,537 550,911 TRAFFIC SERVICES 38,904 82,160 82,279 82,399 82,523 82,648 DRAINAGE 38,911 112,072 112,337 112,607 112,882 113,163 RIVER DYKE INSPECTIONS 5,934 26,674 26,724 26,775 26,827 26,880 WASTE COLLECTION & RECYCLING 56,226 143,472 143,494 143,517 143,541 143,564 TOTAL OPERATIONS $ 758,701 $ 1,854,372 $ 1,864,449 $ 1,874,750 $ 1,884,550 $ 1,894,601 41% DISASTER RECOVERY EXPENDITURES - TOTAL OPERATING EXPENSES (WITHOUT CAP, TRANSFERS AND OTHER GOVT) $ 3,993,199 $ 8,165,907 $ 8,303,931 $ 8,304,508 $ 8,408,332 $ 8,408,448 OTHER EXPENSES 49% TOTAL OTHER EXPENSES $ 5,252,784 $ 15,422,564 $ 13,430,796 $ 11,968,272 $ 12,634,081 $ 13,177,482 34% TOTAL EXPENDITURES $ 9,245,983 $ 23,588,471 $ 21,734,727 $ 20,272,781 $ 21,042,413 $ 21,585,930 - - - - - 6.4 Director of Finance and Computer Services report re Jan-... Page 127 of 196 The Corporation of the City of Fernie 2016 - 2020 DRAFT BUDGET DEPARTMENTAL STATEMENT - EXPENDITURES Budget Variance Report January - June 2016 2016 2016 2017 2018 2019 2020 Actual Budget Budget Budget Budget Budget ------$ Change (Revenue without Cap and Other Govt) $ 134,507 $ 138,025 $ 577 $ 103,824 $ 116 % Change (Revenue without Cap and Other Govt) 2% 2% 0% 1% 0% 6.4 Director of Finance and Computer Services report re Jan-... Page 128 of 196 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016 BUDGET Budget Variance Report January - June 2016 WATER OPERATING & CAPITAL 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------WATER OPERATING REVENUE WATER 724,638 1,221,740 1,221,740 1,221,740 1,221,740 1,221,740 TOTAL WATER REVENUE 724,638 1,221,740 1,221,740 1,221,740 1,221,740 1,221,740 EXPENSES WATER 253,476 564,694 566,742 568,841 570,828 572,860 OTHER EXPENDITURE - TRANSFERS TO RESERVES - 657,046 654,998 652,899 650,912 648,880 TOTAL WATER EXPENSES 253,476 1,221,740 1,221,740 1,221,740 1,221,740 1,221,740 20.75% TOTAL WATER (DEFICIT)/SURPLUS $ 471,162 $ (0) $ 0 $ (0) $ (0) $ 0 WATER CAPITAL REVENUE TRANSFERS FROM RESERVES - 25,000 25,000 25,000 25,000 25,000 CAPITAL WATER - 2,955,810 400,000 801,913 987,743 987,744 TOTAL WATER REVENUE - 2,980,810 425,000 826,913 1,012,743 1,012,744 EXPENSES CAPITAL WATER 128,247 2,955,810 400,000 801,913 987,743 987,744 EXPENDITURE COVERED BY RESERVE 25,000 25,000 25,000 25,000 25,000 TOTAL WATER EXPENSES 128,247 2,980,810 425,000 826,913 1,012,743 1,012,744 TOTAL WATER (DEFICIT)/SURPLUS $ (128,247) $ - $ - $ - $ - $ - 4.30% Page 129 of 196 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016 BUDGET Budget Variance Report January - June 2016 SEWER OPERATING & CAPITAL 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------SEWER OPERATING REVENUE SEWER 718,190 1,245,640 1,245,640 1,262,496 1,288,211 1,296,051 TOTAL SEWER REVENUE 718,190 1,245,640 1,245,640 1,262,496 1,288,211 1,296,051 EXPENSES SEWER 354,214 790,903 800,419 810,185 819,395 828,815 TRANSFERS TO RESERVES - 389,312 379,796 386,886 403,391 401,811 OTHER EXPENDITURES (Interest, Principal, Approp) 19,280 65,425 65,425 65,425 65,425 65,425 TOTAL SEWER EXPENSES 373,494 1,245,640 1,245,640 1,262,496 1,288,211 1,296,051 29.98% TOTAL SEWER (DEFICIT)/SURPLUS $ 344,696 $ (0) $ 0 $ 0 $ (0) $ 0 SEWER CAPITAL REVENUE TRANSFERS FROM RESERVES ------CAPITAL SEWER - 940,000 400,000 300,000 300,000 300,000 TOTAL WATER REVENUE - 940,000 400,000 300,000 300,000 300,000 EXPENSES CAPITAL SEWER 25,260 940,000 400,000 300,000 300,000 300,000 ------TOTAL CAPITAL EXPENSES 25,260 940,000 400,000 300,000 300,000 300,000 TOTAL SEWER CAPITAL (DEFICIT)/SURPLUS $ (25,260) $ - $ - $ - $ - $ - 2.69% Page 130 of 196 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016-2020 BUDGET Budget Variance Report January - June 2016 MUNICIPAL SERVICES 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------OTHER MUNICIPAL SERVICES OPERATING COSTS REVENUE LEGISLATIVE ------ADMINISTRATION 47,527 145,403 146,257 61,794 62,420 62,549 GRANTS 8,065 - 45,000 - 45,000 - BYLAW 44,822 61,667 54,000 54,000 54,000 54,000 TOTAL REVENUE $ 100,414 $ 207,070 $ 245,257 $ 115,794 $ 161,420 $ 116,549 $ Change $ 38,187 $ (129,463) $ 45,626 $ (44,872) % Change 18% -53% 39% -28% EXPENSES LEGISLATIVE 91,981 195,400 235,763 235,036 234,394 238,839 ADMINISTRATION 538,415 1,182,062 1,136,595 1,146,016 1,150,829 1,155,737 GRANTS 279,244 441,009 505,805 460,872 526,217 481,848 BYLAW 49,964 118,821 95,907 95,995 96,084 96,175 TOTAL EXPENSES $ 959,604 $ 1,937,292 $ 1,974,070 $ 1,937,919 $ 2,007,523 $ 1,972,599 $ Change $ 36,778 $ (36,151) $ 69,604 $ (34,924) % Change 2% -2% 4% -2% TOTAL MUNICIPAL SERVICES (DEFICIT)/SURPLUS $ (859,190) $ (1,730,222) $ (1,728,813) $ (1,822,124) $ (1,846,103) $ (1,856,050) $ Change $ 1,409 $ (93,311) $ (23,979) $ (9,947) % Change 0% 5% 1% 1% Page 131 of 196 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016-2020 BUDGET Budget Variance Report January - June 2016 RESORT MUNICIPALITY INITIATIVE 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------RESORT MUNICIPALITY INITIATIVE REVENUE RMI REVENUE - 387,653 392,491 - - - GRANT REVENUE 125,000 TRANSFER FROM DCC RESERVE 243,000 - - - - TRANSFER FROM RMI RESERVE - 1,134,304 538,500 - - - TOTAL REVENUE $ - $ 1,889,957 $ 930,991 $ - $ - $ - EXPENSES Community Trail Paving (Mountview Trail $376/Annex Dogwood Trail $292) 608,000 - Summer and Winter Trail and Trail Amenity Development 45,000 45,000 - Fairy Creek Bridge (Capital Expenditure) - 169,000 - Festival and Event - Public Washroom and 2017 Project 80,000 - Festival and Event Development & D/T Beautification - 312,500 Sport Fishing Boat Launch 15,000 - Tourism Signage 20,789 197,304 - Visitor & Business Information Centre 180,000 - Winter Shuttle Service 45,000 40,000 30,000 EVENTS/SERVICES/PROGRAMS Festival & Events Development 95,000 95,000 Ambassador Training Program 26,000 26,000 Summer and Winter Trail and Trail Amenity Development 78,107 30,000 30,000 Other RMI Expenditures 36,250 17,000 Transfer to RMI Reserve - 387,653 392,491 - - - TOTAL EXPENSES $ 180,146 $ 1,889,957 $ 930,991 $ - $ - $ - Page 132 of 196 TOTAL RMI (DEFICIT)/SURPLUS $ (180,146) $ - $ - $ - $ - $ - 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016-2020 BUDGET Budget Variance Report January - June 2016 DEVELOPMENT SERVICES 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------DEVELOPMENT SERVICES REVENUE PLANNING 14,495 27,500 27,500 27,500 27,500 27,500 BUILDING INSPECTION 70,733 80,000 80,000 80,000 80,000 80,000 TOTAL REVENUE $ 85,228 $ 107,500 $ 107,500 $ 107,500 $ 107,500 $ 107,500 $ Change $ - $ - $ - $ - % Change 0% 0% 0% 0% EXPENSES PLANNING 141,316 313,569 314,063 314,568 315,082 315,606 BUILDING INSPECTION 58,059 111,673 111,828 111,985 112,146 112,310 TOTAL EXPENSES $ 199,375 $ 425,242 $ 425,891 $ 426,553 $ 427,228 $ 427,917 $ Change $ 649 $ 662 $ 675 $ 689 % Change 0% 0% 0% 0% TOTAL DEVELOPMENT SERVICES (DEFICIT)/SURPLUS $ (114,147) $ (317,742) $ (318,391) $ (319,053) $ (319,728) $ (320,417) $ Change $ (649) $ (662) $ (675) $ (689) % Change 0% 0% 0% 0% Page 133 of 196 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016-2020BUDGET Budget Variance Report January - June 2016 PROTECTIVE SERVICES 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------PROTECTIVE SERVICES REVENUE PROTECTIVE SERVICES 5,515 376,816 394,616 366,581 340,104 348,194 TOTAL REVENUE $ 5,515 $ 376,816 $ 394,616 $ 366,581 $ 340,104 $ 348,194 $ Change $ 17,800 $ (28,035) $ (26,478) $ 8,090 % Change 5% -7% -7% 2% EXPENSES PROTECTIVE SERVICES 630,602 1,187,033 1,256,261 1,259,566 1,262,773 1,266,050 TOTAL EXPENSES $ 630,602 $ 1,187,033 $ 1,256,261 $ 1,259,566 $ 1,262,773 $ 1,266,050 $ Change $ 69,227 $ 3,305 $ 3,208 $ 3,277 % Change 6% 0% 0% 0% TOTAL PROTECTIVE SERVICES (DEFICIT)/SURPLUS $ (625,087) $ (810,217) $ (861,645) $ (892,984) $ (922,670) $ (917,856) $ Change $ (51,427) $ (31,340) $ (29,685) $ 4,813 % Change 6% 4% 3% -1% Page 134 of 196 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016-2020 BUDGET Budget Variance Report January - June 2016 FACILITIES, RECREATION AND LEISURE SERVICES 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------FACILITIES, RECREATION, PARKS AND LEISURE SERVICES REVENUE CEMETERY 9,930 11,500 11,500 11,500 11,500 11,500 ARENA 63,844 127,500 127,500 127,500 127,500 127,500 COMMUNITY CENTER 12,569 19,650 19,650 19,650 19,650 19,650 AQUATIC CENTER 106,994 251,575 250,575 250,575 250,575 250,575 MAX TURK 54,310 76,500 76,500 76,500 76,500 76,500 COMMUNITY PARKS 6,847 5,000 5,000 5,000 5,000 5,000 LEISURE SERVICES ------RECREATION PROGRAMMING 5,721 50,000 50,000 50,000 50,000 50,000 CURLING 7,835 8,060 8,060 8,060 8,060 8,060 COURT HOUSE 74,536 97,000 97,000 97,000 97,000 97,000 ART STATION 1,068 1,000 1,000 1,000 1,000 1,000 SPECIAL EVENTS ------TOTAL REVENUE $ 343,654 $ 647,785 $ 646,785 $ 646,785 $ 646,785 $ 646,785 $ Change $ (1,000) $ - $ - $ - % Change 0% 0% 0% 0% EXPENSES CITY HALL 47,834 83,623 84,338 85,072 85,763 86,471 CEMETERY 44,222 93,014 93,110 93,207 93,307 93,408 ARENA 304,833 580,413 585,232 590,201 594,597 599,103 COMMUNITY CENTER 47,400 94,730 95,791 96,881 97,890 98,922 AQUATIC CENTER 407,505 758,210 764,361 770,685 776,514 782,479 COMMUNITY TRAILS 25,880 47,529 47,581 48,183 48,796 49,422 MAX TURK 75,848 148,554 151,036 153,606 155,750 157,953 Page 135 of 196 COMMUNITY PARKS 189,205 301,153 302,887 304,666 306,367 308,106 LEISURE SERVICES 103,407 276,670 277,088 277,514 277,949 278,392 RECREATION PROGRAMMING 12,694 50,000 50,000 50,000 50,000 50,000 SENIORS DROP IN 11,350 23,587 23,953 24,328 24,677 25,033 CURLING 24,719 42,619 43,091 43,575 44,034 44,502 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016-2020 BUDGET Budget Variance Report January - June 2016 FACILITIES, RECREATION AND LEISURE SERVICES 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------HERITAGE LIBRARY 20,892 43,630 44,405 45,204 45,922 46,657 DOG POUND 906 3,097 3,109 3,121 3,134 3,146 CHAMBER OF COMMERCE 15,007 34,648 35,000 35,361 35,703 36,052 SEARCH AND RESCUE 1,800 6,544 6,659 6,777 6,898 7,020 COURT HOUSE 46,692 72,479 73,250 74,041 74,803 75,581 MUSEUM BUILDING 3,884 3,277 3,343 3,409 3,478 3,547 ART STATION 23,891 39,820 40,499 41,199 41,824 42,464 SPECIAL EVENTS 36,948 58,372 58,528 58,690 58,854 59,021 TOTAL EXPENSE $ 1,444,917 $ 2,761,967 $ 2,783,260 $ 2,805,721 $ 2,826,257 $ 2,847,281 $ Change $ 21,293 $ 22,460 $ 20,536 $ 21,024 % Change 1% 1% 1% 1% TOTAL FACILITIES, RECREATION, PARKS AND LEISURE SERVICES$ (1,101,263) (DEFICIT)/SURPLUS$ (2,114,182) $ (2,136,475) $ (2,158,936) $ (2,179,472) $ (2,200,496) $ Change $ (22,293) $ (22,460) $ (20,536) $ (21,024) % Change 1% 1% 1% 1% Page 136 of 196 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016-2020 BUDGET Budget Variance Report January - June 2016 OPERATIONS SERVICES 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------OPERATIONS REVENUE DEVELOPMENT/ENGINEERING 25,710 5,000 5,000 5,000 5,000 5,000 OPERATIONS ------GARBAGE COLLECTION 73,842 143,600 143,600 143,600 143,600 143,600 TOTAL REVENUE $ 99,552 $ 148,600 $ 148,600 $ 148,600 $ 148,600 $ 148,600 $ Change $ - $ - $ - $ - % Change 0% 0% 0% 0% EXPENSES DEVELOPMENT/ENGINEERING 29,398 72,943 74,402 75,890 77,408 78,956 OPERATING SERVICES ADMINISTRATION 24,821 (0) (0) 0 0 0 YARD & WORKSHOP 78,964 142,070 143,301 144,569 145,697 146,853 MOBILE EQUIPMENT (104,720) - 0 (0) (0) 0 SAFETY MANAGEMENT 2,345 - - - - - SIDEWALKS 20,833 73,043 73,191 73,342 73,496 73,653 STREETS 202,707 439,357 440,287 441,236 442,203 443,190 STREET LIGHTS 94,745 211,406 217,702 224,243 229,436 234,780 SNOW REMOVAL 269,633 551,175 550,732 550,171 550,537 550,911 TRAFFIC SERVICES 38,904 82,160 82,279 82,399 82,523 82,648 DRAINAGE 38,911 112,072 112,337 112,607 112,882 113,163 RIVER DYKE INSPECTIONS 5,934 26,674 26,724 26,775 26,827 26,880 WASTE COLLECTION & RECYCLING 56,226 143,472 143,494 143,517 143,541 143,564 TOTAL EXPENSE $ 758,701 $ 1,854,372 $ 1,864,449 $ 1,874,750 $ 1,884,550 $ 1,894,601 $ Change $ 10,077 $ 10,301 $ 9,801 $ 10,050 % Change 1% 1% 1% 1% Page 137 of 196 TOTAL OPERATIONS SERVICES (DEFICIT)/SURPLUS $ (659,149) $ (1,705,772) $ (1,715,849) $ (1,726,150) $ (1,735,950) $ (1,746,001) $ Change $ (10,077) $ (10,301) $ (9,801) $ (10,050) % Change 1% 1% 1% 1% 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016 BUDGET Budget Variance Report January - June 2016 WATER OPERATING & CAPITAL 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------WATER OPERATING REVENUE WATER 724,638 1,221,740 1,221,740 1,221,740 1,221,740 1,221,740 TOTAL WATER REVENUE 724,638 1,221,740 1,221,740 1,221,740 1,221,740 1,221,740 EXPENSES WATER 253,476 564,694 566,742 568,841 570,828 572,860 OTHER EXPENDITURE - TRANSFERS TO RESERVES - 657,046 654,998 652,899 650,912 648,880 TOTAL WATER EXPENSES 253,476 1,221,740 1,221,740 1,221,740 1,221,740 1,221,740 TOTAL WATER (DEFICIT)/SURPLUS $ 471,162 $ (0) $ 0 $ (0) $ (0) $ 0 WATER CAPITAL REVENUE TRANSFERS FROM RESERVES - 25,000 25,000 25,000 25,000 25,000 CAPITAL WATER - 2,955,810 400,000 801,913 987,743 987,744 TOTAL WATER REVENUE - 2,980,810 425,000 826,913 1,012,743 1,012,744 EXPENSES CAPITAL WATER 128,247 2,955,810 400,000 801,913 987,743 987,744 EXPENDITURE COVERED BY RESERVE 25,000 25,000 25,000 25,000 25,000 TOTAL WATER EXPENSES 128,247 2,980,810 425,000 826,913 1,012,743 1,012,744 TOTAL WATER (DEFICIT)/SURPLUS $ (128,247) $ - $ - $ - $ - $ - Page 138 of 196 6.4 Director of Finance and Computer report Services re Jan-... The Corporation of the City of Fernie 2016 BUDGET Budget Variance Report January - June 2016 SEWER OPERATING & CAPITAL 2016 2016 2017 2018 2019 2020 Actuals Budget Budget Budget Budget Budget ------SEWER OPERATING REVENUE SEWER 718,190 1,245,640 1,245,640 1,262,496 1,288,211 1,296,051 TOTAL SEWER REVENUE 718,190 1,245,640 1,245,640 1,262,496 1,288,211 1,296,051 EXPENSES SEWER 354,214 790,903 800,419 810,185 819,395 828,815 TRANSFERS TO RESERVES - 389,312 379,796 386,886 403,391 401,811 OTHER EXPENDITURES (Interest, Principal, Approp) 19,280 65,425 65,425 65,425 65,425 65,425 TOTAL SEWER EXPENSES 373,494 1,245,640 1,245,640 1,262,496 1,288,211 1,296,051 TOTAL SEWER (DEFICIT)/SURPLUS $ 344,696 $ (0) $ 0 $ 0 $ (0) $ 0 SEWER CAPITAL REVENUE TRANSFERS FROM RESERVES ------CAPITAL SEWER - 940,000 400,000 300,000 300,000 300,000 TOTAL WATER REVENUE - 940,000 400,000 300,000 300,000 300,000 EXPENSES CAPITAL SEWER 25,260 940,000 400,000 300,000 300,000 300,000 ------TOTAL CAPITAL EXPENSES 25,260 940,000 400,000 300,000 300,000 300,000 TOTAL SEWER CAPITAL (DEFICIT)/SURPLUS $ (25,260) $ - $ - $ - $ - $ - Page 139 of 196 The Corporation of the City of Fernie 2016 BUDGET SUMMARY OF MUNICIPAL SERVICES *Each Service listed below does not include Projects and Capital that are covered by a reserve. 2015 2016 *Subsidy calculation based on 2016 Budget Budget Budget GENERAL MUNICIPAL SERVICES LEGISLATIVE REVENUE - - EXPENSES 168,330 195,400 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (168,330) $ (195,400) ADMINISTRATION REVENUE 145,550 145,403 EXPENSES 1,181,034 1,182,062 88% Subsidized by Taxation SURPLUS/(DEFICIT) $ (1,035,484) $ (1,036,659) GRANTS REVENUE 45,000 - EXPENSES 500,433 441,009 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (455,433) $ (441,009) BYLAW REVENUE 54,000 61,667 EXPENSES 91,254 118,821 48% Subsidized by Taxation SURPLUS/(DEFICIT) $ (37,254) $ (57,154) TOTAL GENERAL MUNICIPAL SERVICES $ (1,696,501) $ (1,730,222) FIRE DEPT REVENUE 329,965 376,816 EXPENSES 1,182,021 1,187,033 68% Subsidized by Taxation TOTAL PROTECTIVE SERVICES SURPLUS/(DEFICIT) $ (852,056) $ (810,217) DEVELOPMENT SERVICES PLANNING REVENUE 25,000 27,500 EXPENSES 319,405 313,569 91% Subsidized by Taxation SURPLUS/(DEFICIT) $ (294,405) $ (286,069) 0 BUILDING INSPECTION REVENUE 75,000 80,000 EXPENSES 110,812 111,673 28% Subsidized by Taxation SURPLUS/(DEFICIT) $ (35,812) $ (31,673) TOTAL DEVELOPMENT SERVICES $ (330,217) $ (317,742) FACILITIES/RECREATION/LEISURE CITY HALL REVENUE - - EXPENSES 92,959 83,623 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (92,959) $ (83,623) CEMETERY REVENUE 10,500 11,500 6.4 Director of Finance and Computer Services report re Jan-... 7 of 22 Page 140 of 196 The Corporation of the City of Fernie 2016 BUDGET SUMMARY OF MUNICIPAL SERVICES EXPENSES 100,339 93,014 88% Subsidized by Taxation SURPLUS/(DEFICIT) $ (89,839) $ (81,514) ARENA REVENUE 127,500 127,500 EXPENSES 578,488 580,413 78% Subsidized by Taxation SURPLUS/(DEFICIT) $ (450,988) $ (452,913) COMMUNITY CENTER REVENUE 19,650 19,650 EXPENSES 84,622 94,730 79% Subsidized by Taxation SURPLUS/(DEFICIT) $ (64,972) $ (75,080) AQUATIC CENTER REVENUE 244,475 251,575 EXPENSES 763,960 758,210 67% Subsidized by Taxation SURPLUS/(DEFICIT) $ (519,485) $ (506,635) COMMUNITY TRAILS REVENUE - - EXPENSES 47,020 47,529 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (47,020) $ (47,529) MAX TURYK REVENUE 77,000 76,500 EXPENSES 131,671 148,554 49% Subsidized by Taxation SURPLUS/(DEFICIT) $ (54,671) $ (72,054) COMMUNITY PARKS REVENUE 9,775 5,000 EXPENSES 292,734 301,153 98% Subsidized by Taxation SURPLUS/(DEFICIT) $ (282,959) $ (296,153) LEISURE SERVICES REVENUE - - EXPENSES 176,892 276,670 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (176,892) $ (276,670) RECREATION PROGRAMMING REVENUE 25,000 50,000 EXPENSES 26,012 50,000 0% Subsidized by Taxation SURPLUS/(DEFICIT) $ (1,012) $ - SENIORS DROP IN REVENUE - - EXPENSES 23,911 23,587 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (23,911) $ (23,587) CURLING REVENUE 7,880 8,060 EXPENSES 42,090 42,619 81% Subsidized by Taxation SURPLUS/(DEFICIT) $ (34,210) $ (34,559) HERITAGE LIBRARY REVENUE - - EXPENSES 41,198 43,630 6.4 Director of Finance and Computer Services report re Jan-... 8 of 22 Page 141 of 196 The Corporation of the City of Fernie 2016 BUDGET SUMMARY OF MUNICIPAL SERVICES 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (41,198) $ (43,630) DOG POUND REVENUE - - EXPENSES 2,562 3,097 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (2,562) $ (3,097) CHAMBER OF COMMERCE REVENUE - - EXPENSES 30,660 34,648 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (30,660) $ (34,648) SEARCH AND RESCUE REVENUE - - EXPENSES 6,534 6,544 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (6,534) $ (6,544) COURT HOUSE REVENUE 97,000 97,000 EXPENSES 70,035 72,479 -34% Subsidized by Taxation SURPLUS/(DEFICIT) $ 26,965 $ 24,521 MUSEUM BUILDING REVENUE - - EXPENSES 3,420 3,277 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (3,420) $ (3,277) ART STATION REVENUE 1,000 1,000 EXPENSES 39,613 39,820 97% Subsidized by Taxation SURPLUS/(DEFICIT) $ (38,613) $ (38,820) SPECIAL EVENTS REVENUE - - EXPENSES 56,650 58,372 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (56,650) $ (58,372) TOTAL FACILITIES/RECREATION/LEISURE $ (1,991,590) $ (2,114,182) OPERATIONS ENGINEERING REVENUE - 5,000 EXPENSES 75,675 72,943 93% Subsidized by Taxation SURPLUS/(DEFICIT) $ (75,675) $ (67,943) OPERATIONS REVENUE - (0) EXPENSES 1,650,652 1,637,957 100% Subsidized by Taxation SURPLUS/(DEFICIT) $ (1,650,652) $ (1,637,957) GARBARGE COLLECTION REVENUE 143,600 143,600 EXPENSES 140,414 143,472 0% Subsidized by Taxation SURPLUS/(DEFICIT) $ 3,186 $ 128 TOTAL OPERATIONS $ (1,723,141) $ (1,705,772) 6.4 Director of Finance and Computer Services report re Jan-... 9 of 22 Page 142 of 196 The Corporation of the City of Fernie 2016 BUDGET SUMMARY OF MUNICIPAL SERVICES OTHER SERVICES REVENUE 5,789,824 5,466,666 EXPENSES 5,891,759 5,534,775 1% Subsidized by Taxation SURPLUS/(DEFICIT) $ (101,935) $ (68,109) TRANSFERS REVENUE 3,763,896 6,252,891 EXPENSES 5,424,349 8,226,778 24% Subsidized by Taxation SURPLUS/(DEFICIT) $ (1,660,453) $ (1,973,887) TOTAL TAXATION REQUIRED $ (8,355,893) $ (8,720,132) WATER SERVICES REVENUE 1,246,740 1,246,740 EXPENSES 590,610 589,694 TRANSFER TO RESERVE 656,130 657,046 CAPITAL - - TOTAL WATER SURPLUS/(DEFICIT) $ - $ (0) SEWER SERVICES REVENUE 1,245,640 1,245,640 EXPENSES 847,441 856,328 TRANSFER TO RESERVE 398,199 389,312 CAPITAL - - TOTAL SEWER SURPLUS/(DEFICIT) $ - $ (0) 6.4 Director of Finance and Computer Services report re Jan-... 10 of 22 Page 143 of 196 6.4 Director of Finance and Computer report Services re Jan-... CAPITAL PROJECTS 2016 UPDATE As of May 30, 2016 Project Is On Hold Project In Progress ACTUAL Projext Complete GENERAL CAPITAL PROJECTS Dept 2016 BUDGET % Spent Project SPENT Project Completion Start Date Date Aquatic Centre Roof Repair FACILITIES/REC/LEISURE $ 130,000 0.0% 1-Apr Aug-16 RFP for project management completed. In progress. Aquatic Centre Pool Floatation Equipment FACILITIES/REC/LEISURE $ 15,000 0.0% 1-Apr May-16 Project completed. Arena Rebuild 2 Compressors and replace Motor FACILITIES/REC/LEISURE $ 84,500 $ 9,593 11.4% 15-May compressors have been re-built. On track to build ice first week of August. 30-Jul Arts Station Facilities Master Plan - Maintenance FACILITIES/REC/LEISURE $ 16,000 0.0% 1-Sep 30-Sep Planning underway. Work to coincide with deck replacement. Arts Station New flashing at Dormers - Roof Repair FACILITIES/REC/LEISURE $ 15,000 0.0% Apr-16 Sep-16 RFP for project management completed. In progress. Arts Station Deck Replacement FACILITIES/REC/LEISURE $ 100,000 0.0% 1-Sep 1-Oct Work to coincide with restaurant shut down. Engineering / design for new deck underway by engineer. City Hall Roof Repair FACILITIES/REC/LEISURE $ 30,000 0.0% 1-Apr 30-Aug RFP for project management completed. In progress. Max Turyk Roof Repair FACILITIES/REC/LEISURE $ 525,000 0.0% 1-Apr 30-Aug RFP for project management completed. In progress. Max Turyk Roof Repair FACILITIES/REC/LEISURE $ 15,000 0.0% Apr-16 Sep-16 Project to be completed after roof replacement. Max Turyk Solar Panel FACILITIES/REC/LEISURE $ 90,000 0.0% On-hold On hold- waiting for grant approval. James White Park Picnic Table (10) FACILITIES/REC/LEISURE $ 15,000 0.0% Apr-16 15-Aug Lumber for repair of existing tables arrived week of July 18. James White Park Benches (10) FACILITIES/REC/LEISURE $ 15,000 0.0% May-16 15-Aug Benches have been ordered. Prentice Park Ball Diamonds Infield Aggregate FACILITIES/REC/LEISURE $ 15,000 0.0% Aug-16 Aug-16 Waiting for baseball season to end to start work. Cemetery Expansion of Existing Space FACILITIES/REC/LEISURE $ 50,000 0.0% May-16 Aug-16 Work underway. Downtown Revite Beautification FACILITIES/REC/LEISURE $ 20,000 $ 1,866 9.3% May-16 30-Aug Planning underway. Ridgemount Park Park Development - irrigation FACILITIES/REC/LEISURE $ 20,000 0.0% Apr-16 15-Sep Work to Commence Aug 1. Ridgemount Park Tables and Benches FACILITIES/REC/LEISURE $ 20,000 $ 28,081 140.4% Mar-16 Project complete. Gazebo Handrail Replacement, Replace wood Rotary Park FACILITIES/REC/LEISURE $ 10,000 280.8% May-16 30-Jun Project complete. chips in playground Annex Park Tables and Benches FACILITIES/REC/LEISURE $ 10,000 0.0% May-16 Aug-16 In progress (ordered). Engergy Lighting Retrofits FACILITIES/REC/LEISURE $ 91,000 0.0% Jul-16 Project in progress, 95% complete. Developing RFQ documents for 2016 Equipment List. Purchased a Pre-Owned Bucket Truck. RFQ being prepared for Operations Operations Mobile OPERATIONS $ 495,000 $ 81,320 16.4% Jun-16 31-Oct Backhoe. Streets Resurfacing OPERATIONS $ 1,106,769 $ 415,250 37.5% 1-Mar-16 Jul-16 Construction has commenced. Project has been substantially completed. Invoicing still outstanding Terms of Reference have not been started yet. Recently completed inspections of our sidewalks, project list to Streets Sidewalk Replacement Program OPERATIONS $ 40,000 0.0% Jun-16 Sep-16 follow. 14th Street and 7th Avenue Drainage Drainage OPERATIONS $ 10,000 0.0% Jun-16 Sep-16 ISL has now provided a work program for review. Surcharge Drainage Ridgemont Ravine Errosion Control OPERATIONS $ 160,000 0.0% Mar-16 Oct-16 ISL has now provided a work program for review. Community Trail Paving (Mountview Trail Awaiting results of Flood Hazard Assessment to determine appropriate dyke levels prior to commencing paving. RFP RMI RMI $ 616,712 0.0% Aug-16 Oct-16 $376/Annex Dogwood Trail $292) for Flood Hazard Assessment issued April 22, 2016 with a closing date of May 20, 2016. RMI funds (less 10% H/B) have been released to FTA, FNS and FSA upon receipt of acceptable plans detailing Summer and Winter Trail and Trail Amenity RMI RMI $ 45,000 $ 34,800 77.3% Apr-16 Oct-16 projects proposed to be undertaken. Holdback to be released once requisite reporting on completed projects has Development Page 144 of 196 been received. Project being undertaken in partnership with Fernie Trails Alliance. Purchase order issued for steel support RMI Fairy Creek Bike/Pedestrian Bridge RMI $ 169,000 $ 137,256 81.2% Apr-16 Oct-16 structure. Groundwork commenced in April 2016. Event Square Development - Public RMI Washroom Facility ($60,000 Provided by COF RMI $ 140,000 0.0% Apr-16 Jul-16 RFP to be issued the week of April 25. Reserves) RMI Sport Fishing Boat Launch RMI $ 15,000 0.0% Aug-16 Oct-16 Project details yet to be finalized, to be determined in consultaiton with local fishing community. RMI Tourism Signage RMI $ 197,304 $ 6,847 0.3% Apr-16 Oct-16 Planned projects in include 3-panel interpretive sign at Hwy Visitor Centre and gateway signage. 6.4 Director of Finance and Computer report Services re Jan-... CAPITAL PROJECTS 2016 UPDATE As of May 30, 2016 Project Is On Hold Project In Progress ACTUAL Projext Complete GENERAL CAPITAL PROJECTS Dept 2016 BUDGET % Spent Project SPENT Project Completion Start Date Date Anticipate releasing RFP for facility renovations in April with work occuring over the spring & summer. Pending RMI Visitor & Business Information Centre RMI $ 180,000 0.0% Apr-16 Oct-16 sufficient remaining funding, RFP for exterior facility renovations and landscaping to be issued late summer for fall construction. Winter Shuttle Service operated under conatract with Tourism Fernie. RMI: funds provided towards the operation RMI Winter Shuttle Service RMI $ 40,000 $ 45,000 112.5% Dec-15 Apr-16 of the Shuttle from Dec 2015 through April 2016. TOTAL GENERAL CAPITAL $ 4,501,285 $ 760,013 16.9% ACTUAL WATER CAPITAL PROJECTS Dept 2016 BUDGET % Spent PROJECT STATUS SPENT James White Well Project ($788,104 under budget from new WATER $ 2,555,810 $ 107,820 4.2% Jan-16 Apr-17 Design is 90% complete. Tender to begin mid June. Substantial Completion for this project is expected Apr 30, 2017. quote) Annual Galvanized Watermain WATER $ 400,000 $ 20,427 5.1% Jun-16 Oct-16 Tender is complete, contractor selected and project is now underway. Replacement TOTAL WATER CAPITAL $ 2,955,810 $ 128,247 4.3% ACTUAL SEWER CAPITAL PROJECTS Dept 2016 BUDGET % Spent PROJECT STATUS SPENT Burma Road Lift Station Upgrades - SEWER $ 430,000 $ 5,744 1.3% 30-Mar-16 Nov-16 Project has been tendered, contractor selected, materials now being ordered. Substantial Completion in Oct 2016. Construction (2014 cwfd) Sewer Master Plan (incl. asset SEWER $ 100,000 0.0% On-hold Terms of Reference have not been completed for this project yet. mngt component) Annual Rehabilitation & SEWER $ 400,000 $ 15,682 3.9% 6-Jun-16 Oct-16 Tender is complete, contractor selected and project is now underway. Replacement Allocation: Sewer Treatment Plant (Finish SEWER $ 10,000 $ 3,834 38.3% Mar-16 Construction Completed. Awaiting final billing. Project from 2015) TOTAL SEWER CAPITAL $ 940,000 $ 25,260 2.7% Page 145 of 196 6.4 Director of Finance and Computer report Services re Jan-... ONE-TIME OPERATING PROJECTS 2016 UPDATE As of May 30, 2016 Project Is On Hold Project In Progress 2016 ACTUAL PROJECT REPORT Dept % Spent Projext Complete Project BUDGET SPENT Project Completion Start Date Date Explanation Aquatic Centre Pump Maintenance FACILITIES/REC/LEISURE $ 15,000 0.0% May-16 Jun-16 Work complete / awaiting invoices Arts Station Kitchen exhaust upgrade FACILITIES/REC/LEISURE $ 5,000 0.0% 10-Sep Sep-16 To be completed during kitchen closure in September Courthouse Concrete fence repair. FACILITIES/REC/LEISURE $ 5,000 0.0% Jun-16 Aug-16 Receiving quotes. Lowest quote received 10K Dr. Sparling Park 0 FACILITIES/REC/LEISURE $ 8,500 0.0% 1-Jun Aug-16 bench and table to be installed Leisure Services Vadim Timesheet Entry System FACILITIES/REC/LEISURE $ 3,000 $ 1,536 51.2% 1-May Jul-16 Investigating software. Parks Dangerous Tree Inspection and Removal FACILITIES/REC/LEISURE $ 10,000 0.0% 1-May Oct-16 On-going. Trees removed when identified as dangerous. LS Recreation Facility Plan Implementation FACILITIES/REC/LEISURE $ 50,000 0.0% 1-May 1-Aug Planning stage. Maintenance Placeholder Maintenance FACILITIES/REC/LEISURE $ 65,000 $ 25,191 38.8% On-going The account will be utilized as required. City Hall Accessibility Study FACILITIES/REC/LEISURE $ 15,000 0.0% On-hold Information obtained- report to Council for direction required. City Hall Signage FACILITIES/REC/LEISURE $ 8,500 0.0% 15-May 30-Jul work in progress. Sign in production. Courthouse Signage FACILITIES/REC/LEISURE $ 8,500 0.0% 15-May 30-Jul In progress. Concrete base to be installed week of July 25 Max Turyk Signage FACILITIES/REC/LEISURE $ 8,500 0.0% 16-May 30-Jul in production. To be installed week of July 25 Community Parks Maintenance FACILITIES/REC/LEISURE $ 50,000 0.0% Apr-16 30-Aug On-going. Rec Passes Families in Need FACILITIES/REC/LEISURE $ 1,000 $ 300 30.0% On-going Issued 3 passes to families in need. On-going project. Cemetery Deliniation FACILITIES/REC/LEISURE $ 10,000 0.0% Jun-16 15-Aug Land has been cleared a road has been cut in. Next step is landscaping and shaping land. The Final stage is concrete Cemetery Expansion of Cemetery - Phase1 FACILITIES/REC/LEISURE $ 15,000 $ 11,489 76.6% 15-May 10-Oct strips and final landscaping. Administration HR Position GENERAL MUNICIPAL $ 40,000 0.0% Need to coordinate with neighbouring Municipalities. Trying to secure grant funding to move forward with this project. Initial grant application to UBCM was denied. Administration Asset Management GENERAL MUNICIPAL $ 50,000 0.0% Jul-16 Dec-16 Asset Management team meeting regularily to set goals and timelines for Phase 2. This is an on-goingrecruitment project that is being supported by Elford, Sparwood, RDEK Area A, and Fernie Administration Surgeon Recruitment GENERAL MUNICIPAL $ 10,000 $ 5,000 50.0% Jan-16 Dec-16 Hospital Foundation. Initial payment has been made April 2016. Administration Community Foundation GENERAL MUNICIPAL $ 25,000 $ 25,000 100.0% Jan-16 Jan-16 This donation has been paid out and is complete. Administration Brooke Malecoff - One-Time Scholarship GENERAL MUNICIPAL $ 500 $ 500 100.0% Jun-16 Jun-16 Scholarship complete. Administration Vadim Upgrade GENERAL MUNICIPAL $ 20,000 $ 7,052 35.3% Jul-16 Dec-16 Project has commenced, new server is required to move forward. Administration Senior Center Operating Grant GENERAL MUNICIPAL $ 24,000 $ 14,000 58.3% May-16 May-16 Paid operating grant from reserves for 1st five months of the year. Planning Updates - Zoning Bylaw DEVELOPMENT $ 15,000 0.0% Jan-16 Dec-16 Consultant assistance to be sought to work on Zoning Bylaw Update. Planning Development Process Review DEVELOPMENT $ 30,000 0.0% Jan-16 Jul-16 Work issued to ISL in concert with the Subdivision & Development Servicing Bylaw. Planning Development Cost Charges DEVELOPMENT $ 15,000 $ 4,245 28.3% Apr-16 May-16 Final edits to DCC Manuel need to be completed. RFP issued on April 25, 2016. Letter dated June 20, 2016 sent to NHC notifying them that they are successful Planning Flood Plain Mapping - RFP'S DEVELOPMENT $ 90,875 0.0% Apr-16 Sep-16 proponent. Field work to begin late June and end late July, 2016. Floodplain Management Bylaw to be updated to include new 200-year floodplain mapping for Elk River and Fairy Creek. $5,000 grant hae been awarded to City of Fernie by Ministry of Health from the Healthy Communities Building Fund. CBT in an email dated June 17 commited to funding Affordable Housing Strategy with $10,000. CMHC in an email Planning Affordable Housing Strategy DEVELOPMENT $ 21,400 0.0% May-16 Oct-16 Page 146 of 196 dated June 2 noted that funding is available for public outreach and education suchas a workshop which estimate d to cost $5,000. RFP needs to be prepared for issuance. Planning West Fernie - Update Planning documents DEVELOPMENT $ 50,000 0.0% Jun-16 Apr-16 RFP needs to be prepared for issuance. Planning One Year Term Position 1/2 in 2016 DEVELOPMENT $ 50,000 0.0% Jun-16 Apr-16 Job Posting needs to be prepared. CWPP Grant Application that was submitted by B.A. Blackwell & Assoc, to UBCM has been approved for $14,747.50 which is 50% of the eligible project cost of $29,495. A in-kind resources contribution of $7,275 will consist of largely Planning Community Wildfire Protection Plan DEVELOPMENT $ 18,725 0.0% Jun-16 Sep-16 consist of staff time. The remaining $7,4725.50 will be budgetted from reserve funds. Contract to be issued to BA Blackwell to prepare CWPP update. 6.4 Director of Finance and Computer report Services re Jan-... ONE-TIME OPERATING PROJECTS 2016 UPDATE As of May 30, 2016 Project Is On Hold Project In Progress 2016 ACTUAL PROJECT REPORT Dept % Spent Projext Complete Project BUDGET SPENT Project Completion Start Date Date Explanation Go live date with Kelowna Fire was pushed back until June 23rd due to some hardware issues. Testing starts the week of May 30th. Some minor work to be done on the 23rd on the communication tower at RCR prior to Go Live. Protective Services Transition to new Dispatch Service Provider PROTECTIVE $ 10,000 $ 1,083 10.8% Jun-16 Jun-16 We are now live with Kelowna and everything appears to be going well. Just some minor technical problems to be resolved and some further upgrades to the interconnect system to be completed. Lighting ordered and received / Paid. Training center upgrades are moving along nicely and 4 training nights in May Protective Services Training Ground Upgrade PROTECTIVE $ 5,500 $ 2,506 45.6% May-16 Oct-16 were dedicated to this work. Next major job is to build the vehicle fire prop. Discussions held with Fortis gas for next steps in building vehicle fire prop. Protective Services Uniforms PROTECTIVE $ 2,000 0.0% May-16 Aug-16 Uniform order placed May 26th, waiting for delivery. Advertising and public awareness campaign started, next steps are information sessions with chosen groups. Mr. Westhaver has been called away to Ft. McMurry and is expected to return the week of the 30th. A tentative date of June 13th he will present to Mayor and Council. An open house was held at the Elk's Lodge as well as a Community Protective Services Firesmart Program PROTECTIVE $ 10,000 0.0% Mar-16 Dec-16 Champion Workshop. We currently have a neighbourhood interested and will be doing a hazard assessment for them. Mr. Westhaver is speaking at a Rotoary Lunch and we have three more open houses scheduled in the coming months. July 17th open house was poorly attended, most likely due to vacation etc. Next session August 9th @ the Chamber and August 10th @ senior drop in center. Met with CAO and had conversation with CFO / Now to identify next steps in development of program with the possible goal of internal development and mentorship. Additional meetings have been held with committee members as well as internal staff. Re-evaluating the RDEK's role and exercising and training for City staff are some of Protective Services Emergency Services Coordinator PROTECTIVE $ 55,000 0.0% Jun-16 Dec-16 the next steps in the works. Met with smaller committee to discuss moving forward, bringing in Murray Bertram (consultant) to start exercising and training Council and staff. Will Matthews to mentor internal staff for assisting Chief Ruiter in the EPC role. Operations Composting Pilot Project OPERATIONS $ 25,000 0.0% Apr-16 Dec-16 Will be working with Megan Lohmann from the Energy Advisor on this project. Terms of Reference not complete. Streets Elk River Pedestrian Bridge OPERATIONS $ 25,000 $ 15,234 60.9% Jan-16 Mar-16 Project Complete. Awaiting final billing. RMI Festival & Events Development RMI $ 95,000 $ 95,584 100.6% Jan-16 Dec-16 Tender is complete, contractor selected and intends to begin in June. RMI Ambassador Training Program RMI $ 26,000 $ 11,850 45.6% Jan-16 Dec-16 Project being undertaken in partnership with Fernie Chamber of Commerce and COTR. Summer and Winter Trail and Trail Amenity RMI RMI $ 30,000 $ 25,337 84.5% Apr-16 Oct-16 On going throughout the year. Development TOTAL GENERAL CAPITAL $ 1,022,000 $ 245,907 24.1% 2016 ACTUAL WATER CAPITAL PROJECTS Dept % Spent PROJECT STATUS BUDGET SPENT Water Water Smart Program WATER $ 25,000 0.0% 1-May-16 Dec-16 On going throughout the year. TOTAL WATER CAPITAL $ 25,000 $ - 0.0% Page 147 of 196 2016 ACTUAL SEWER CAPITAL PROJECTS Dept % Spent PROJECT STATUS BUDGET SPENT 0 SEWER TOTAL SEWER CAPITAL $ - $ - #DIV/0! Suzanne Garand From: Mary Giuliano Sent: Thursday, July 14, 2016 11:30 AM To: Suzanne Garand Subject: RE: Toward the legalization, regulation and restriction of access to marijuana From: Sarah-Jane Scott ] Sent: Thursday, July 14, 2016 10:27 AM To: Mary Giuliano Subject: Toward the legalization, regulation and restriction of access to marijuana Good morning Your Worship, Please read my attached letter and then follow the link to the government discussion page. http://healthycanadians.gc.ca/health‐system‐systeme‐sante/consultations/legalization‐marijuana‐legalisation/index‐eng.php Thank you for meeting with me and suggesting we share this with your council members. Sarah‐Jane Nelson 1 8.1 Sarah-Jane Scott, letter re Legalization, Regulation and... Page 148 of 196 Your Worship, I would like to discuss what role Fernie would like to take moving forward with the legalization of cannabis. I have recently completed courses with Kwantlen Polytechnic University on medical marijuana and have learned a lot with respect to its history and its current regulations. One of the main reasons for my interest in taking the course was to protect my children from the black market. During the course I came to realize marijuana’s therapeutic potential for a number of different ailments. Because of its illegal history there will be a lot of stigma attached to its legalization and use. With my nursing background, I feel that I would be a good candidate to advocate on behalf of the positive effects. I plan to continue educating myself about cannabis so that I can contribute to the development of a system that will not only protect our youth but also provide support for people who will benefit from its use. There is a lot for the Federal government to put in place over the next year and they want feedback now for designing and implementing an effective system. I don’t want the City of Fernie to miss out on this time sensitive discussion. In the conclusion of the document it states, “Addressing legalization requires input from all sectors and Canadians. In order to shape the best long-term approach for Canadians, engagement with experts, provinces and territories, and Canadians is key.” Depending on what the final legislation looks like, I would like to help people use cannabis safely. If storefronts are allowed (and I think they should be) I would like to see the City of Fernie lead the way selling Health Canada regulated, lab tested and labeled products. With no illegal dispensary in Fernie, we have a clean slate to work with moving forward. The storefront would have a strategic location away from schools with minimal advertising. It would be a confidential and supportive environment, which is especially important in a small town setting. There is talk of distribution through Pharmacies but that will not include the recreational side. In person service would allow for a holistic assessment of the individuals seeking relief. Records could be kept to document which strains are working for them and which strains are not. It would be an opportunity to provide alternative suggestions to supplement their treatment such as yoga, acupuncture, chiropractic, counseling or peer support to name a few. Due to the vast variety of strains to choose from and the different ways of consumption, I feel that buyer education and support is a key piece moving forward. The mailing system is convenient but lacks the social connection and support that can be provided in person with people who are knowledgeable. Canadians, and more specifically residents of the Elk Valley, who want to try it should have a positive experience, minimizing unwanted side effects. Thank you for your time and I look forward to your hearing your thoughts. Sarah-Jane Nelson 8.1 Sarah-Jane Scott, letter re Legalization, Regulation and... Page 149 of 196 Suzanne Garand From: Mary Giuliano Sent: Thursday, July 21, 2016 2:39 PM To: Suzanne Garand Cc: Troy Nixon Subject: Fwd: WAM BAM Support 2016 Attachments: COF Request letter.pdf; ATT00001.htm; Wambam2015budget.pdf; ATT00002.htm; WamBam Merchant Request.pdf; ATT00003.htm Hi Suzanne Can this request be put on the agenda for Monday please. Thank you Mary Sent from my iPhone Begin forwarded message: From: "Troy Nixon" To: "Mary Giuliano" Good afternoon Mayor Giuliano, Here is the letter requesting support for WAM BAM 2016. I am attaching the budget for last year’s event and a prospective budget for 2016. I have many letters out to the community asking for support and have received $500 from Super 8 just yesterday. Thanks for the support! Troy Nixon 1 8.2 Fernie Mountain Bike Association Funding Request - Wam B... Page 150 of 196 Fernie Mountain Bike Club Box 1568 Fernie, B.C V0B 1M0 July 21, 2016 Mayor and Council City of Fernie Dear Mayor and Council Members, I would like to take this opportunity to thank the Mayor and Council Members for their past support of the ‘Wam Bam’ bike event and to ask for your continued support. The Fernie Mountain Bike Club (FMBC) is once again requesting funding for the 2016 Wam Bam event being held on September 2-3, 2016. This will be the 7th Annual Wam Bam Dirt Jump Jam held at the City Jumps. The FMBC is requesting $3000 dollars from the City of Fernie to support this non-profit event which has always turned out to be a huge success. We hope you will continue to support the event in order to make it a “must see event” of the summer. Wam Bam is mainly run on volunteer manpower and donations but some things do need funding in order to make it a success. Below is a list for which we do require funding: 1. Announcer 2. First Aid 3. Judges 4. Lighting Plants 5. Generator and Sound System 6. T-shirts / bags 7. Event Tent Optional 1. Local Filmmaker to video the event. There are a growing number of competitors from Fernie who tour Canada and the USA to attend similar events. They have said Fernie, particularly our Wam Bam event, is becoming well known. Competitors and people in the bike industry say it is one of the best run events and most fun of the summer. 8.2 Fernie Mountain Bike Association Funding Request - Wam B... Page 151 of 196 There will be between 90 and 100 competitors this year, the fourth year that Wam Bam has qualified as a bronze level event on the Free Ride Mountain Bike World Tour. What this means is licensed competitors will receive points and recognition in the overall standings. It also puts Fernie on the International Mountain Bike Scene and will receive even more exposure. Most riders will arrive on Thursday or Friday for training runs and stay through the long weekend to check out the other riding available as well as the Derby the following day. Everybody benefits from the increase in visitors; hotels, restaurants, bike shops, etc. Each year the event becomes more popular (an estimated 2200 people watched the event last year) and with your continued support it will be a success again this year. We thank you in advance for your consideration. Troy Nixon for the Fernie Mountain Bike Club 8.2 Fernie Mountain Bike Association Funding Request - Wam B... Page 152 of 196 Dearest Merchants & Potential Sponsors: Thank you for considering a donation for the WAM BAM DIRT JUMP Jam 2016 which is one of the most loved, best attended and funnest (not a real word) events in all of British Columbia. The Free-ride Mountain Bike Bronze Event once again brings Fernie back onto the World Stage with some of the best riders in all of North America competing for bragging rights and cash prizes under the big lights. There is something for everyone in this event from toddlers on run bikes to big boys doing incredible tricks. The awesome crowds supply the energy and our riders love it. We are asking for donations to assure that this event will once again be a huge hit. In return your product or service will be marketed to a large number of potential new long-term customers and/ or existing customers well beyond the Fernie biking community. Contributors will be recognized in our auction program, Facebook page as well as on our website (www.bikefernie.ca). If you are a vendor you are also welcome to provide material for display on the night of the event. Thank-you for helping us to make it a success! Please feel free to contact either number below if you have any further questions. Thank you for your time, Dylan Siggers Troy Nixon 250-278-0016 403-399-2960 8.2 Fernie Mountain Bike Association Funding Request - Wam B... Page 153 of 196 8.2 Fernie Mountain Bike Association Funding Request - Wam B... Fernie Mountain Bike Club Wambam 2015 Budget Sept. 04 & 05 Volunteer Food $100.00 Hardware supplies and fuel $150.00 Novelty Cheques $225.00 Barbecue Supplies $250.00 Photography/Video $250.00 DJ $250.00 Announcing $250.00 World Tour Freeride Registration $325.00 Port a Potty rental $350.00 Advertising $400.00 Sound System Rental $420.00 Prizes - movie passes $500.00 First Aid Services $600.00 T-Shirts $1,700.00 Prize Money $3,500.00 Total Budget $9,270.00 Page 154 of 196 1 Fernie Mountain Bike Club WAM BAM 2016 Estimated Budget September 2-3, 2016 Volunteer Food $100.00 Hardware supplies and fuel $150.00 Barbecue Supplies $250.00 Photography/Video $250.00 DJ $250.00 Announcing $350.00 World Tour Freeride Registration $325.00 Port a Potty rental $350.00 Event Tent $475.00 Advertising $400.00 Sound System Rental $420.00 Prizes - movie passes $500.00 First Aid Services $600.00 T-Shirts $1,700.00 Prize Bags $300.00 Prize Money* $0.00 * to be determined Total Budget $6,420.00 1 8.2 Fernie Mountain Bike Association Funding Request - Wam B... Page 155 of 196 11.1 Councillor Qualizza - CISAL Report. Local Government Associations Canada Page 156 of 196 November 20, 2014 11.1 Councillor Qualizza - CISAL Report. CISAL Program o The program aims to strengthen the capacity of local governments so they can play a leadership role in building more sustainable, resilient and inclusive communities in areas influenced by mining activity. Page 157 of 196 11.1 Councillor Qualizza - CISAL Report. FOCUS of regional initiative in Colombia: o Strengthen accountability, transparency and effectiveness of local governments in communities influenced by mining o Promote local economic development and diversification of those communities; o Strengthen existing and/ or create new regional collaboration and knowledge sharing Page 158 of 196 of best practices. 11.1 Councillor Qualizza - CISAL Report. Scope of my work on this mission: o Carry out field visits, through interviews identify a SWOT analysis; o Work with mayors to build consensus for the region; o Assist in developing a road map to develop a strategic plan; o Help develop the profile of services for the association; o Provide guidance on environmental management Page 159 of 196 and its inclusion in the strategic plan. 11.1 Councillor Qualizza - CISAL Report. Reality today o Observations through our interviews had a common theme. Page 160 of 196 11.1 Councillor Qualizza - CISAL Report. Positive Observations o The intention of AMOCCIDENTE is still valid. o The objective of the organization to assist in capturing resources to help the region thrive is important. o Regional collaboration is the way to strengthen our region. Page 161 of 196 11.1 Councillor Qualizza - CISAL Report. Negative Observations o Poor communication o A lack of oversight function for: – Management – Financial Controls / External Audit – Reporting – Regional relevance for some projects o Perception of projects execution is slow, and inefficient o Projects need to add value regionally, and align with real needs (not just the pursuit of contracts) o Need to increase inclusion of soft services (e.g. education) o Need more consultation with mayors Page 162 of 196 11.1 Councillor Qualizza - CISAL Report. Let’s Build Together Page 163 of 196 11.1 Councillor Qualizza - CISAL Report. Framing the Conversation If you constantly talk about problems the conversation will NEVER create OPPORTUNITIES! Page 164 of 196 11.1 Councillor Qualizza - CISAL Report. Reframing the Issue AMOCCIDENTE has many problems that affect how mayors work together, and hurt the region. BECOMES What would it look like if our region was well organized, a place where we regionally collaborate and AMOCCIDENTE was helping us have a presence at both the department Page 165 of 196 and national level? 11.1 Councillor Qualizza - CISAL Report. Success Page 166 of 196 11.1 Councillor Qualizza - CISAL Report. Defining the path Page 167 of 196 11.1 Councillor Qualizza - CISAL Report. Caicedo Page 168 of 196 11.1 Councillor Qualizza - CISAL Report. Anza Page 169 of 196 11.1 Councillor Qualizza - CISAL Report. Santa Fe Page 170 of 196 11.1 Councillor Qualizza - CISAL Report. City Of Fernie scarf Page 171 of 196 11.1 Councillor Qualizza - CISAL Report. Improving lives around the world o ‘FCM through international programming, is working with municipal governments and agencies across the globe to strengthen local governance and democracy, foster economic development, and promote gender equality.’ o ‘Supported by funding from Global Affairs Canada, they deliver more than $20 million in annual international development assistance Page 172 of 196 through their five main programs.’ 11.1 Councillor Qualizza - CISAL Report. Benefits of participating in FCMI o ‘Improve professional development; learning new methods and best practices from municipal exerts from across the globe’; o ‘Build the reputation and put your community on the map by contributing to the development of effective, sustainable services in other countries’; o ‘Foster community engagement and pride by developing new friendships, strengthening civic engagement and increasing cultural Page 173 of 196 understanding.’ 11.1 Councillor Qualizza - CISAL Report. Thank you for your support o Global Affairs Canada o Federation of Canadian Municipalities International o City of Fernie o Local team of experts; including mining experts, Spanish teachers and a huge support team!! Page 174 of 196 Antioquia Mission; Assessing Capacity in AMOCCIDENTE, and initial scoping for regional environmental planning. Ange Qualizza, City Councillor Fernie Roly Russell, Director for Rural Grand Forks (and RDKB) July 4, 2016 11.1 Councillor Qualizza - CISAL Report. Page 175 of 196 1. Introduction This mission was designed to build guidelines to formulate a strategic plan in coordination with both a local consultant and the Board of Directors for the Local Government Association of AMOCCIDENTE, which would—hopefully—add value to local governments and assist in the management of the territory. Additionally, we were asked to provide a preliminary review of what kinds of environmental management planning might be appropriate for the region. In the process of preparing for this mission, Local Government Association models and their modalities were reviewed with the assistance of the report prepared by a team from the International Department of the Federation of Canadian Municipalities called, ‘Desk Review on The Government and Structures of Local Government Associations, An International Comparison of Different Association Models’. Numerous other documents were also reviewed, including “Planes de Desarrollo [development plans]” (for Buritica, Canasgordas, and Santa Fe de Antioquia only), the previous mission reports for CISAL volunteers, AMOCCIDENTE’s website, and numerous Colombian news reports pertinent to the region. To prepare guidelines of a strategic plan, a series of interviews were conducted with the majority of Mayors of the region and other leaders, to identify the Strengths, Weakness, Opportunities, and Threats of AMMOCCIDENTE. AMOCCIDENTE originally served as the local government association for 19 municipalities in Western Antioquia, with the municipality of Santa Fe having recently revoked membership. Fifteen mayors participated in this interview process contributing to our SWOT analysis. In November of 2014, an Act was created to constitute the LGA of AMOCCIDENTE. AMMOCCIDENTE has not been able to achieve a meeting with quorum since this new administration took office on January 1, 2016. The board of directors continues to attempt to meet, yet fails to reach quorum. It should be noted that the first few months of office involve a particularly great number of demands on the Mayors’ time, given the legal obligation to finalize development plans during that time. The Board of Directors on AMOCCIDENTE serve a two year term, and the executive director serves a four year term staggered between administrations. The last two years of the ED term is the first two years of new administration; this was established to provide succession and to strengthen the organization. AMOCCIDENTE employs one full time Executive Director, who has an assistant who manages the accounting. Mission Statement of AMOCCIDENTE 2 11.1 Councillor Qualizza - CISAL Report. Page 176 of 196 The Association of Municipalities of Antioquia West - AMOCCIDENTE - is to be the instrument of integration of efforts and wills of the associated municipalities, that allows us move into progress and essential development of the inhabitants of the sub region. Vision Statement of AMOCCIDENTE For the year 2035, AMOCCIDENTE will be a reference for associative models in Colombia, with leadership and consolidation of experience in the services we provide, contributing to the development and capacity building of our municipal governments, to ensure improved quality of life of the inhabitants of the sub region of Occidente Antioqueño. The initial impetus to create AMOCCIDENTE was to increase access to royalties for regional projects. Currently, the only project of significance is the placa huella: a tertiary road project aimed at improving transportation within rural regions to assist with economic development. Figure 1: An example of the placa huella road-building technique. 3 11.1 Councillor Qualizza - CISAL Report. Page 177 of 196 2. SWOT Summary • AMOCCIDENTE was set up with great inten ons; allowing municipali es to access royal es to assist in strengthening the region. • AMMOCCIDENTE can provide economies of scale through group procurement, execu on of simultaneous contrac ng. • Associa ons serve an important role in helping regional STRENGTHS development. • Communica on is insufficient • Role clarity; there is confusion about what projects or why AMOCCIDENTE is trying to get royal es. • Human Resources: the exectuive director has a term that overlaps the new administra on, posing a significant barrier in rela onship building with new administra on. • The execu on of infrastructure has been heavily cri cized; WEAKNESSES late, over budget, product insufficient, and even not aligning with the real needs of the community. • Lack of financial control, audit func on. • The region needs strong territory planning. • An associa on could be the voice of the region. • Diversify service delivery to include; municpal training, leadership training for public administra on, technical assistance in project applica on, women in leadership, nutri on for indigenous community, youth engagement. OPPORTUNITIES • Most mayors iden fy the poten al value of regiaonl collabora on. • Age of the organiza on is only a few years old, so capacity has not been established. • Percep on that AMOCCIDENTE is compe ng with municipali es for project funding. • When projects are being delivered in municipali es, AMOCCIDENTE is not working in concert with the Mayor's office. THREATS • The funding model of AMOCCIDENTE is set up so that the only service it can deliver is public infrastructure projects, it needs diversifying. • Concern by members that there are services being delivered that are not public knowledge. 4 11.1 Councillor Qualizza - CISAL Report. Page 178 of 196 3. Analysis of SWOT SWOT analysis can be a simple analysis to assess internal and external strengths and weaknesses in an organization. In our review of AMOCCIDENTE we were pleased that the general assessment of both strengths and weaknesses of AMOCCIDENTE was consistent across the fifteen mayors interviewed. Local government associations in Colombia have an institutional history of failing, and thus, it would appear new mayors have made AMOCCIDENTE a low priority in the first six months of their administration. It should be noted, that the first four months of a new mayor’s office they are required by law to have an extremely detailed four-year development plan written, debated, and approved by Council. Internally there are some immediate opportunities for improvement; communication, financial transparency, general management oversight, and a thorough understanding of the governance model of a local government association. We observed a significant weakness in the comprehension of the roles and relationships of the general assembly, the board, and the executive director. Further, the heavy focus on project delivery, and the reliance upon securing such projects for the financial sustainability of the organization, appears to be a source of significant friction for the association. Relative to most international model, the almost exclusive service delivery focus of AMCCIDENTE (and other Colombian LGAs) appears largely dominant over the key roles of most LGAs elsewhere: political advocacy and capacity building/education. It our belief that, among mayors we interviewed, the recognized potential for a local government association to provide benefit to the region will be an incentive for the mayors to work together to create a local government association that will extend the best possible services to its membership and which contributes to strengthening the capacity of local government. 4. AMOCCIDENTE Recommendations for CISAL The inability of the Board of AMOCCIDENTE to meet in this new administration suggests the new mayors do not identify the LGA a priority. The individual interviews we had with the mayors were tremendously successful and met with enthusiasm, however a majority of mayors failed to arrive in Medellín for our Strategic Advising session. We believe that part of the explanation is the lack of clear articulation or understanding of the potential value of the LGA beyond the delivery of concrete projects (and the associated lack of trust and conflict these projects have created). Our team identified that based on the enthusiasm of the mayors that attended our Strategic Advising Session, these mayors may hopefully now take on part of the role of motivating other Mayors to participate in the discussion around the Local Government Association, and urge them to participate in a strategic planning session to redefine and chart a course for an association that would provide the services that the region requires and desires. 5 11.1 Councillor Qualizza - CISAL Report. Page 179 of 196 AMMOCIDENTE is a young organization, and there appears to be an appetite to recreate a process that will work for the region rather than collapsing it entirely. If the general assembly could meet to elect a new board with the intention of re-defining the services AMOCCIDENTE delivers, and clarify the role and goal of the organization (ideally enshrined in policy), it could become a high-value component of strengthening the capacity of local governments. While the attendance in our advisory session was disappointingly low, we had the opportunity to lay a solid framework to advance to the next step in this discussion. When the mayors are ready to embrace that process, the material we developed will assist Sara and CISAL in delivery of that process. The Federation of Colombian Municipalities offers a three-day governance training in Bogota, which was well attended by the membership of AMOCCIDENTE, and there is real value for CISAL to compliment the groundwork already initiated by FCM with supplemental training. 5. Environmental Recommendations for CISAL NOTES FROM PRELIMINARY EXPLORATION OF ENVIRONMENTAL PLANNING PERSPECTIVES FROM BURITICÁ AND CAÑASGORDAS. These comments are the result of consultation with community leaders from the municipalities of Cañasgordas and Buriticá. Some distilled general observations and recommendations for consideration by CISAL for moving ahead are presented. This is followed by largely ‘raw’ notes identifying the comments made by community leaders. CISAL-SPECIFIC COMMENTARY from COMMUNITY MEETINGS 1. Preliminary framing for an environmental plan would need to be inclusive to broad community input (e.g. engage JACs immediately), set a preliminary scope, and then create an agreed commitment to that scope with adjustments based on consensus. Water might be the easiest initial scope, recognizing that it connects to most other pieces and may be less contentious than some other options. 2. Conflict management framed in the context of planning environmental goods and services might be productive, given the perceived non-partisan nature of some of the goods (e.g. clean water). Environmental planning may be a productive avenue to approach conflict management. 6 11.1 Councillor Qualizza - CISAL Report. Page 180 of 196 3. The role of CISAL LED in promotion of small-scale home-based entrepreneurs and value- added development, in combination with large sectoral-influenced strategies (e.g. small scale dehydration in Uramita vs: general promotion of the coffee industry) ought to be assessed, especially given the context of conflict and potential for increased corruption in large projects. 4. The value of a concertation table re: energy and mines, to serve a guidance for Continental Gold activities (both CSR and operational) in the community appears to potentially be an important avenue that may have good return (community coherence, environmental impact, and attention from CG) on investment (time, money) for CISAL. 5. This "faith", or perception, that the worst of the mining issues have passed ought to be seriously explored. If CG develops fully, the community ought to be as well positioned as they can be to manage that influx of people, money, and infrastructure. And the attitude that the worst has passed will be a poor preparation. This strongly supports the need for strong community-engaged environmental planning that has community ownership. GENERAL THOUGHTS: 1. There may be value in using environmental goods and services as a rubric. 2. A tangible focus for these communities may be landfill & solid waste management planning regionally, including incentives for increased recycling and potential for organics separation. 3. There is a need for management of expectations in regards to environmental planning and local government response/action timelines. Below are the notes, organised by element or focus of environmental planning, but otherwise largely unedited. SECTORAL ENVIRONMENTAL COMMENTS (b) = Buriticá; (c) = Cañasgordas The Process of environmental planning: 10 page plans, not 300 page plans. (c) Primary focus needs to be working with community (b) We ought to focus on economic development in harmony with nature (b) Corantioquia does a good job of listening, but then doesn't deliver adequately for rural areas (b) Balancing the roles, benefits, and costs for locals versus temporary residents (b) The importance of communication (b) Lack of action after community leaders voicing concerns to the mayor 8 days ago (b) Only Buritiqueños can help solve Buriticá's problems. Problems of community are solved by community (b) Clear and repetitive recognition that "we are all guilty" and that "silence = accomplice" (b) Government is seen as absent from some of these issues--needs to be more coherent (b) "Organize, or go to hell" (b) 7 11.1 Councillor Qualizza - CISAL Report. Page 181 of 196 The negative role of egos and agendas (b) There is an organizational problem with government that contains 1,000s of different elements (b) The solution needs to get built together to build trust among groups (SP) Desire to prepare a number of petitions (dirty water; animals; environmental choas) (b) Request for clarity on what to do, as a community, to lobby Continental Gold (b). Fire management: Overwhelming response area, little capacity (c) Solid waste management: Reduce, Reuse, Recycle, Recover (b + c) Timing improvements for pick-up (c) Need for multiple levels of waste management planning (b) Social discipline as critical (b + c) Recycling is too small (meaning not enough volume to keep in house, etc?) Need to lead by example, with cleaning streets as a community for lasting impact (b) Forestry practices: Concern about loss of trees for low return (c). Connection between poor forest practices and water quality (c). Reforestation as important culturally for the community as well as ecologically (b+c). Mining issues: Concern about lack of appropriate CSR activities (c). Lack of education/awareness about good practices, for legal and illegal (b). Lack of preparation to deal with large-scale environmental pressures (b) Need for management of end-table pollution (b) Air pollution from Hg (b) Noise pollution from heavy equipment, etc. (b) Soil health (Hg), Land stability (roads), seismic activity (blasting) (b) Continental Gold ought to "tighten their belt" (re: investment and positive action in community) (b) Hg burning in the street is now 90% lower than it was 2 months ago (b) Concern that the mines will reopen as soon as intervention is gone; example where an end-table reopened 3 days after being closed (b) After mines are closed, the miners often just go elsewhere (b) It helped that Corantioquia, Human rights commission (?), the District Attorney, and the Comptrollers all come together to close some of the mines (b) If the community is organized, there is nothing left to attack, and if that's the case, gold mining that is responsible and peaceful and mutually beneficial would be welcome in Buriticá. (b) Potential to explore green technologies to produce gold; could become a global model (b) "I used to see those working boots, and think … "I hate you"; now, things have gotten better." (b) Water: Lack of awareness/education about connections to mining/forestry (b+c) Public water policies are important (b) Should have clear policies of secure watershed plans and deliver on watershed purchasing (c). 8 11.1 Councillor Qualizza - CISAL Report. Page 182 of 196 Corruption & conflict: Even with good regulations, there is a desire to game the system "so that no one sees me" (c). People want to cooperate, but they are scared of the cartels. Concern re: numerous sectoral cartels. "I'm satisfied with what I have lived, so am free now to say what I want because I don't mind if I get killed." (c). "if I resist the miners, they'll kill me." (b) Agriculture: Concern about agrochemicals and use of glyphosates (“Roundup”), and about GMO crops (mainly maiz) and the association overuse of such herbicides (c). Poor quality food imports, and lack of local marketing (b+c). Migrating animals (including birds) are becoming pests on farms that have not seen this before (b). Environmental Education Doesn't seem appreciated , or valued, enough (c). A great deal of education needed re: waste management (c). Social discipline is a challenge because people don't care enough (c). Needs to be done house by house. (c). Building awareness is the key to all of the issues (b) Regulation needs to be coupled with education to be effective (b) Education won't matter with illegal processors (b) Biodiversity Our fauna was normal, and now are leaving (b) Cattle are dying, and most people are unaware (b) OTHER COMMENTS: Agriculture: How to we help build viable small-farm income streams? (c). Mental health Mental health is being under-attended (b) Other: Since 1985, there has been a law, but they have never had a candidate go to the departmental assembly, Continental Gold ought to support this law. (b) [DA = Deputies representing regions alongside Governors, more info on the potential role of CG needed] Faith that the peak of the negative impact of the situation has passed in Buriticá (b) What is the role of the concertation table for energy and mines? (b) we will give CG our concertation, which will serve as a manual for Buriticá for CG [need more clarity on this]. A potential operational interest in Buriticá to build a communal end table that is partnered with a real education program and might offer some real incentive to informal miners (b). 9 11.1 Councillor Qualizza - CISAL Report. Page 183 of 196 Appendix 1: Agenda for Mayor’s meeting (in Spanish then English). 10 11.1 Councillor Qualizza - CISAL Report. Page 184 of 196 11 11.1 Councillor Qualizza - CISAL Report. Page 185 of 196 Appendix 2: Good Governance guidelines for AMOCCIDENTE (in Spanish then English). CARACTERÍSTICAS CLAVES PARA EL BUEN GOBIERNO DE AMOCCIDENTE: 1. Un buen gobierno hace rendición de cuentas • La rendición de cuentas es un requisito fundamental para la gobernabilidad. AMOCCIDENTE ene la obligación de divulgar, explicar y responder por las consecuencias de las decisiones que ha tomado en nombre de la Asamblea General. 2. Un buen gobierno es transparente • La Asamblea General debe poder seguir y entender el proceso de toma de decisiones. Esto significa que tendrán claridad sobre cómo y porqué se tomo una decisión -- qué información, consejos y consultoría consideró la Junta Direc va, y qué requisitos legales (cuando son relevantes) siguió la Junta. 3. Un buen gobierno sigue el estado de derecho • Esto significa que las decisiones deben ser consistentes con la legislación relevante o la ley común y deben estar dentro del aclance de los poderes que ene la Junta de AMOCCIDENTE, para la protección de la Asamblea General. 4. Un buen gobierno es recep vo, equita vo, e inclusivo • Un buen gobierno requiere que AMOCCIDENTE y sus procesos estén diseñados para servir los intereses de la Asamblea General con equidad e inclusividad dentro de un marco temporal razonable y al mismo empo debe poder balancear y manejar los conflictos de intereses de una manera oportuna, apropiada y reac va. 5. Un buen gobierno es eficaz y eficiente • Un buen gobierno significa que los procesos implementados por AMOCCIDENTE deben producir resultados favorables y resolver las necesidades de la Asamblea General, haciendo un buen uso de los recursos -- humanos, tecnológicos, financieros, naturales y ambientales -- que enen a su disposición. 6. Un buen gobierno está orientado hacia el consenso • Un buen gobierno requiere que se hagan consultas para entender los diferentes intereses de la Asamblea General y así poder llegar a un amplio acuerdo que toma en cuenta los intereses de la Asamblea General como grupo, y esto debe llevarse a cabo de una manera sostenible y prudente. 7. Un buen gobierno ene par cipación • Un buen gobierno exige la par cipación en cuanto a la recolección de insumos; en el caso de AMOCCIDENTE, la elección regular de la Junta Direc va sirve como la principal oportunidad de Gobernabilidad Par cipa va para la Asamblea General. Si la Junta Direc va lo cree necesario, se pueden definir otros mecanismos de input par cipatorio -- a los miembros de la Asamblea General se les debe entregar información, preguntarles sus opiniones, o darles la oportunidad de hacer recomendaciones. 12 11.1 Councillor Qualizza - CISAL Report. Page 186 of 196 KEY CHARACTERISTICS OF GOOD GOVERNANCE OF AMOCCIDENTE: 1. Good governance is accountable Accountability is a fundamental requirement of good governance. AMOCCIDENTE has an obligation to report, explain and be answerable for the consequences of decisions it has made on behalf of the General Assembly. 2. Good governance is transparent The General Assembly should be able to follow and understand the decision-making process. This means that they will be able to clearly see how and why a decision was made – what information, advice and consultation the board considered, and which legislative requirements (when relevant) the Board followed. 3. Good governance follows the rule of law This means that decisions are consistent with relevant legislation or common law and are within the powers of the board of AMOCCIDENTE, for the protection of General Assembly. 4. Good governance is responsive, equitable, and inclusive Good governance requires that AMOCCIDENTE and their processes are designed to equitably and inclusively serve the best interests of the General Assembly within a reasonable timeframe, while balancing competing interests in a timely, appropriate and responsive manner. 5. Good governance is effective and efficient Good governance means that the processes implemented by AMOCCIDENTE to produce favorable results meet the needs of the General Assembly, while making the best use of resources – human, technological, financial, natural and environmental – at its disposal. 6. Good governance is consensus oriented Good governance requires consultation to understand the different interests of the General Assembly in order to reach a broad consensus of what is in the best interest of the entire the General Assembly and how this can be achieved in a sustainable and prudent manner. 7. Good governance is participatory Good governance mandates participatory input; in the case of AMOCCIDENTE, the regular election of the board serves as the primary opportunity for participatory governance by the General Assembly. As deemed appropriate by the Board, other avenues of participatory input may be relied upon – General Assembly members may be provided with information, asked for their opinion, or given the opportunity to make recommendations. 13 11.1 Councillor Qualizza - CISAL Report. Page 187 of 196 EVALUACIÓN DEL VALOR POTENCIAL QUE TIENE UNA ASOCIACIÓN DE GOBIERNOS LOCALES PARA EL OCCIDENTE ANTIOQUEÑO. ANGE QUALIZZA Y ROLY RUSSELL (VOLUNTARIOS POR CISAL). 1 11.1 Councillor Qualizza - CISAL Report. Page 188 of 196 1. PREFACIO Este documento representa una decantación del trabajo hecho por Ange Qualizza y Roly Russell durante su viaje como voluntarios para el proyecto CISAL en Antioquia, Colombia que tuvo lugar a finales de junio y comienzos de julio de 2016. El objetivo fue entrevistarse con la gran mayoría de alcaldes de los municipios del Occidente Antioqueño. La tarea especifica requería (a) identificar si había entusiasmo o no, para continuar con el desarrollo futuro de AMOCCIDENTE (la asociación del gobiernos locales para estos 19 municipios), (b) recopilar una lista de fortalezas y debilidades potenciales, identificadas por los alcaldes, y (c) proporcionar una opinión acerca de la futura viabilidad de esta asociación de gobiernos locales. Este documento presenta “lo ideal”, siendo esta una breve evaluación de buenas prácticas adoptadas por asociaciones de gobiernos locales alrededor del mundo. Siguiente, “la realidad” muestra como los autores de este documento interpretan el estado actual, según lo determinan luego de las entrevistas, otras conversaciones, e investigación. Finalmente, se proporciona una breve perspectiva (que lleva el titulo “Il Futuro”) sobre cuales pudieran ser los siguientes pasos. Este documento no representa las posiciones ni las opiniones de CISAL, la FCM, ni el gobierno Canadiense; son exclusivamente perspectivas, observaciones, y opiniones de los dos autores. Estudio de Caso 1: Tratado del Río Columbia 2. LO IDEAL (CRT); El valor que tiene una AGL como vocero de confianza para la region. 1. El Tratado del Río Columbia es una Tareas claves de una Asociación de Gobiernos cooperación en gestión de agua entre Locales (AGL): Canadá y los Estados Unidos, y el CRT 1. Representar a los municipios ante otros existe para controlar inundaciones y niveles de gobierno y otras organizaciones por las necesidades de producción de (la incidencia política). hidroelectricidad. 2. Proporcionar educación y oportunidades de creación de capacidad para el personal 2. Nuestra Asociación de Gobiernos del gobierno local. Locales juega un papel clave en la 3. Ser una plataforma en donde los participación de este diálogo, representa a nuestros residentes con municipios pueden intercambiar UNA voz, y supervisa el proceso de la información y aprender de las experiencias CRT y se involucra directamente de los demás. cuando es necesario. 4. Ayudar a sus miembros a prestar servicios. 2 11.1 Councillor Qualizza - CISAL Report. Page 189 of 196 Tres componentes críticos para el éxito: 1) Estrategia para La Incidencia Política a) El lobbying y la incidencia política deben desarrollarse como la función principal. Estudio de Caso 2: AMM, Malí’: El valor que tiene una AGL para la entrega eficiente de necesidades b) Comprometer e incluir a los regionales comunes. miembros es críticos para el éxito del lobbying. 1. En el 2004 y 2005 la asociación de los municipios 2) Planeación Estratégica Malineses elaboro folletos sobre la distribución a) La planeación estratégica especifica de tierras, el registro de tierras urbanas, y la las tareas y los objetivos que la planeación territorial. organización desea lograr. 2. Los folletos explicaron el rol que la ley le asigna a b) Una asociación de gobiernos locales los municipios. solo puede ser EFICAZ y EFICIENTE si hay un acuerdo claro sobre la 3. La AMM también visito la provincia para planeación estratégica. capacitar a los empleados municipales. 3) Estrategia de Comunicación a) La comunicación es un elemento clave para la gestión de una AGL. b) La comunicación eficaz es más que una simple transferencia de información, debe estar abierta a INTERCAMBIOS y a la RETROALIMENTACIÓN. Es importante recordar que la mayoría de los servicios ofrecidos por una AGL pueden agregar valor en dos diferentes tipos de relaciones: Verticalmente: Articulación Local -- Departamental y Nacional y Horizontalmente: Local - Articulación Local BASE FINANCIERA Toda asociación necesita una base financiera sólida. Los ingresos se pueden obtener por medio de; a) Cobrar una cuota de membresía i) Las cuotas por membresía se calculan de formas diferentes; algunos cobran un monto fijo más un monto per capita. Se hace así para no disuadir o impedir la membresía a los municipios pequeños. b) Recibir subsidios por parte de donantes o entidades externas, como por ejemplo, los ministerios nacionales c) Ofrecer servicios pagos a los miembros y a externos, un ejemplo sería un seguro. 3 11.1 Councillor Qualizza - CISAL Report. Page 190 of 196 LA ASOCIACIÓN DE GOBIERNOS LOCALES DE KOOTENAY Y BOUNDARY (AKBLG) EN CANADÁ Misión: ‘Asistir a nuestros miembros en su tarea de ser gobiernos locales eficaces, responsables y capaces de rendir cuentas por medio del diálogo, la educación y la incidencia política.’ La asociación es un cuerpo formado con el propósito de representar a varios gobiernos locales (27 Municipios y 23 Áreas Electorales) en nuestra área por medio de una organización. Medidas del Éxito de la AKBLG Proceso de Resolución Participación en Conferencia Anual: Desarrollo profesional para líderes electos y empleados municipales, desarrollo de capacidades, networking 100% Membresía PROCESO DE RESOLUCIÓN Resolución: expresa la intención o posición del municipio frente a temas o Estudio de Caso 3: Impuesto al Gas preocupaciones. Una resolución es una en BC; El valor que tiene una AGL expresión formal de la opinión o de la como socio fuerte y fiable ante otros voluntad de un cuerpo municipal niveles de gobierno. adoptado por voto. Se le ha otorgado a nuestra AGL la Lograr que pase una resolución en una autoridad para supervisar el manejo de vereda o un corregimiento de su los fondos por regalías provinciales a municipio representa el arraigo de la nombre de la Provincia. democracia, y permite que los ciudadanos ayuden a formar la política pública. Ejemplo hipotético: Río Cauca CONSIDERANDO que el Río Cauca es vital para nuestro ecosistema; CONSIDERANDO que la contaminación provocada por las industriasa y la agricultura están amenazando la salud y el futuro del Río Cauca; Y CONSIDERANDO que las Naciones Unidas han declarado los derechos humanos para “asegurar y mantener la higiene en el agua potable”; PARA ESTO RESUÉLVEN que AMOCCIDENTE reconozca el Río Cauca como un espacio común donde sus aguas deben ser protegidas, conservadas y responsablemente compartidas por todos, y que su manejo sea siempre de manera pública; 4 11.1 Councillor Qualizza - CISAL Report. Page 191 of 196 QUE SE RESUELVA A LA BREVEDAD que la AMOCCIDENTE escribirá una carta al Departamento de Antioquia con el contenido de este acuerdo y requiriendo el apoyo para incrementar el financiamiento y protección legal para las aguas del Río Cauca. UN AGL FUERTE HACE LA DIFERENCIA: Estudio de Caso 4: República Checa; El valor que El gobierno verá a la AGL tiene una AGL para el desarrollo de capacidades como un socio para fortalecer la entre gobiernos locales. descentralización. Todo político electo, en cualquier parte del mundo, Los gobiernos locales verán necesita ayuda para entender como mejor a AMOCCIDENTE como una fuente representar los intereses de sus ciudadanos, de servicios y desarrollo de introducir políticas y administrar presupuestos. capacidades. Esta asociación desarrolló un manual para Las organizaciones Concejales, el propósito principal fue aumentar la nacionales e internacionales comprensión que tienen los concejales sobre sus considerarán a la AGL como una roles y responsabilidades. fuente de información y como un socio fuerte para ofrecer programas. 3. LA REALIDAD Hubo varios temas en común que escuchamos durante nuestras conversaciones con los alcaldes y otros líderes municipales. Aquí hacemos un resumen de los comentarios más comunes. OBSERVACIONES POSITIVAS La intención de AMOCCIDENTE sigue siendo válida. El propósito de la organización en jalonar recursos para ayudar a que la región prospere es importante. La colaboración entre municipios es la manera de fortalecer nuestra región. OBSERVACIONES NEGATIVAS Pobre Comunicación Hay carencia de vigilancia en términos de: – Controles Financieros – Presentación de informes – La importancia regional para algunos proyectos Se percibe que la ejecución de los proyectos es lenta e ineficaz 5 11.1 Councillor Qualizza - CISAL Report. Page 192 of 196 Los proyectos necesitan agregar valor a la región, y alinearse con necesidades verdaderas (no perseguir contratos) Necesidad de incrementar servicios suaves (p.e. educación) Cuando AMOCCIDENTE entre a hacer obras en un municipio debe primero consultar con el alcalde AMOCCIDENTE tiene muchos problemas que afectan la manera en que los alcaldes trabajan juntos, y esto lastima a la región. SE REPLANTEA ASÍ: ¿Como sería si nuestra región fuera bien organizada, un lugar en donde colaboramos regionalmente, y AMOCCIDENTE estuviera ayudándonos a tener una presencia fuerte a nivel departamental y nacional? 4. ¿A dónde vamos? Resultados ¿Cómo llegaremos allí? Camino Estamos aquí. Figura 1: AMOCCIDENTE necesita reconocer que ha tomado un camino que quizás necesita ser re- evaluado, y después de hacerlo debe establecer un nuevo rumbo. [adaptado de http://strategicdoing.net] 6 11.1 Councillor Qualizza - CISAL Report. Page 193 of 196 11.1 Councillor Qualizza - CISAL Report. • El acceso a • Asociaciones •Aprendizaje entre • Aumentar la las regalías del gobierno pares para autoridad a • Un mayor Nacional y funcionarios públicos los acceso a Departamental •Ayuda con los planes municipios de desarrollo locales través de • Para los peticiones proyectos de •Calidad de vida; la • No ser colectivas desarrollo de capacidad para competenci entregar proyectos de • Reformar el recursos. a en la mejora (por ejemplo, planificació sistema • Establecer deportes) para mecanismos n •Buen conocimiento de estratégica ofrecer más más eficaces Gobierno, la dinero y para la del modernización descentralización La 4. 2. La incidencia política incidencia La 2. proyecto autoridad participación administrativa ciudadana •Estrategia de vitalidad • Apoya a las económica, el turismo rutas de ecológico La financiación municipios los 1. para transporte (por •Gestión ambiental ejemplo Mar 1) •Estrategias de desarrollo agrícola 3. Educación y creación de capacidad de creación y Educación 3. Figura 2: Perfil de servicios potenciales que pudiera ofrecer AMOCCIDENTE. Esta lista se logra después de analizar buenas prácticas a nivel mundial, los objetivos actuales de AMOCCIDENTE, y los intereses expresados por los alcaldes; se entrega únicamente como insumo para discusiones futuras ya que creeremos que es demasiada extensa para servir como un plan estratégico inmediato. Page 194 of 196 7 4. EL FUTURO Parece ser que si existe un gran entusiasmo sobre el potencial que pudiera tener una asociación de gobiernos locales como AMOCCIDENTE. También es claro que este tipo de organización puede ser un gran activo para volver a los municipios del Occidente más efectivos y eficaces. Sin embargo, es necesario que los alcaldes de la región se adueñen y apoyen el proceso, y varios temas necesitan ser tratados; como por ejemplo el tema de la comunicación y de la transparencia / responsabilidad financiera. El éxito de esta asociación de gobiernos locales no será viable si la mayoría de los alcaldes (o sus delegados) no se reúnen para fijar una ruta para el futuro de la asociación. Incluimos la visión y la misión actual de AMOCCIDENTE, como un punto de partida o una referencia para planear el futuro; Misión o La Asociación de Municipios del Occidente Antioqueño – AMOCCIDENTE – tiene como propósito ser el instrumento de integración de esfuerzos y voluntades de los municipios asociados, que nos permita propender por el progreso y desarrollo integral de los habitantes de la subregión. Visión o Para el año 2035, AMOCCIDENTE será un referente para los esquemas asociativos del país, con liderazgo y consolidación de la experiencia en los servicios que proporcionamos, contribuyendo al desarrollo y capacitación de los gobiernos municipales de nuestros asociados, que garanticen el mejoramiento de la calidad de vida de los habitantes de la subregión del occidente antioqueño. 5. CONCLUSION Existe gran entusiasmo, pasión, y conocimiento entre los alcaldes del Occidente Antioqueño. Es nuestra opinión, como autores de este documento, que si los alcaldes logran coordinar sus esfuerzos y le dedican tiempo--o al menos delegan a alguien que actúa en nombre suyo--para fijar una nueva visión para esta asociación de gobiernos locales, pudiera existir un gran retorno sobre esta inversión donde ganarían las comunidades, sus áreas de influencia política, y sus gobiernos municipales operarían con más eficacia. Sin embargo, el desarrollo de este proyecto depende de que tan proactivos sean los alcaldes. 8 11.1 Councillor Qualizza - CISAL Report. Page 195 of 196 CARACTERÍSTICAS CLAVES PARA EL BUEN GOBIERNO DE AMOCCIDENTE: 1. Un buen gobierno hace rendición de cuentas • La rendición de cuentas es un requisito fundamental para la gobernabilidad. AMOCCIDENTE tiene la obligación de divulgar, explicar y responder por las consecuencias de las decisiones que ha tomado en nombre de la Asamblea General. 2. Un buen gobierno es transparente • La Asamblea General debe poder seguir y entender el proceso de toma de decisiones. Esto significa que tendrán claridad sobre cómo y porqué se tomo una decisión -- qué información, consejos y consultoría consideró la Junta Directiva, y qué requisitos legales (cuando son relevantes) siguió la Junta. 3. Un buen gobierno sigue el estado de derecho • Esto significa que las decisiones deben ser consistentes con la legislación relevante o la ley común y deben estar dentro del aclance de los poderes que tiene la Junta de AMOCCIDENTE, para la protección de la Asamblea General. 4. Un buen gobierno es receptivo, equitativo, e inclusivo • Un buen gobierno requiere que AMOCCIDENTE y sus procesos estén diseñados para servir los intereses de la Asamblea General con equidad e inclusividad dentro de un marco temporal razonable y al mismo tiempo debe poder balancear y manejar los conflictos de intereses de una manera oportuna, apropiada y reactiva. 5. Un buen gobierno es eficaz y eficiente • Un buen gobierno significa que los procesos implementados por AMOCCIDENTE deben producir resultados favorables y resolver las necesidades de la Asamblea General, haciendo un buen uso de los recursos -- humanos, tecnológicos, financieros, naturales y ambientales -- que tienen a su disposición. 6. Un buen gobierno está orientado hacia el consenso • Un buen gobierno requiere que se hagan consultas para entender los diferentes intereses de la Asamblea General y así poder llegar a un amplio acuerdo que toma en cuenta los intereses de la Asamblea General como grupo, y esto debe llevarse a cabo de una manera sostenible y prudente. 7. Un buen gobierno tiene participación • Un buen gobierno exige la participación en cuanto a la recolección de insumos; en el caso de AMOCCIDENTE, la elección regular de la Junta Directiva sirve como la principal oportunidad de Gobernabilidad Participativa para la Asamblea General. Si la Junta Directiva lo cree necesario, se pueden definir otros mecanismos de input participatorio -- a los miembros de la Asamblea General se les debe entregar información, preguntarles sus opiniones, o darles la oportunidad de hacer recomendaciones. 9 11.1 Councillor Qualizza - CISAL Report. Page 196 of 196