THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS Regular Council AGENDA Thursday, October 26, 2017 9:00 a.m.
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1. Call to Order/Approve Agenda
a) Approval of Agenda
Recommendation: That Council approves the October 26, 2017 Agenda as circulated.
2. Declaration of Pecuniary Interest or General Nature Thereof
3. Public Meetings
4. Delegations
15 - 27 a) Ms. Yvette Brauer, Coordinator for the Haliburton County Red Wolves Special Olympics re: Request for Sponsorship.
Recommendation: That Council receives a presentation from Ms. Yvette Brauer, Coordinator for the Haliburton County Red Wolves regarding a request for a Sponsorship for their athletes to represent Haliburton County in the Special Olympics National Games being held in Prince Edward Island.
28 - 189 b) Ms. Angela Andrews, Health Promoter, HKPR District Health Unit and the Aging Well Committee Re: Age Friendly Master Plan.
Recommendation: That Council receives a presentation from Angela Andrews, Health Promoter, HKPR District Health Unit and the Aging Well Committee Regarding an Age Friendly Master Plan.
5. Adoption of Minutes from Previous Meeting
190 - 202 a) September 28, 2017 Council Meeting Minutes.
Recommendation:
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That the September 28, 2017 Regular Council meeting Minutes be approved as circulated.
203 - 204 b) September 28, 2017 Public Meeting Minutes.
Recommendation: That the September 28, 2017 Public Meeting Minutes be approved as circulated.
6. Payment of Accounts
205 a) October 26, 2017 Payment of Accounts.
Recommendation: That the accounts in the amount of $787,458.72 be approved for payment.
7. Reeve's Report
8. Correspondence and Communications
a) Ms. Lois Rigney, Chair H.H. Stroke Support Group re: Request to raise the Stroke Recovery Canada March of Dimes Flag. Pre- Approval granted at the October 12, 2017 COTW meeting by resolution #17-601.
Pre-approval granted at the October 12, 2017 COTW meeting by resolution #17-601.
b) Town of Halton Hills re: Request to Support Zero Tolerance Against Racism and All Racism Acts of Violence.
Recommendation: That Council receives correspondence from the Town of Halton Hills regarding a request to support zero tolerance against racism and all racism acts of violence, as information.
c) Ministry of Municipal Affairs and Ministry of Housing re: Municipal Delegations Request for the ROMA 2018 Conference - Deadline is November 2, 2017.
Recommendation: That Council receives correspondence regarding the Municipal Delegation Request for the Rural Ontario Municipal Association (ROMA) 2018 Conference;
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9. Environmental
a) Report #17-040 EPO Re: Quotation Results for Arctic V-Plow.
Recommendation: That Council receive Report #17-040 EPO – Quotation Results for Arctic V-Plow as information;
And further, that Francis Thomas Construction be awarded the quote for the supply and installation of a 9’ Arctic V-Plow in the amount of $8,048.50 plus $1,046.31 HST for a total cost of $9,094.81.
b) Report #17-041 EPO Re: Quotation Results for the Exterior Cleaning of the Elevated Water Tower.
Pre-approval granted at October 12, 2017 COTW meeting by Resolution #17-602.
c) Report #17- 42 EPO Re: 2017 Budget Outlook.
Recommendation: That Council receive Report #17-042 EPO – 2017 Budget Outlook as information.
d) September 29, 2017 Staff Report 17-38 Re: Jim Garbutt Delegation – Tipping Fees for Compactor Trucks. Defeated at Council's October 12, 2017 COTW by resolution 17- 603
Resolution for reconsideration of tipping fees for compactor trucks defeated at Council's October 12, 2017 COTW meeting by resolution 17-603.
10. Roads
a) Report #17-066 Roads Re: September 2017 Monthly Activity Report.
Recommendation: That Council receives Report #17-066 Roads – September 2017 Monthly Activity Report as information.
b) Report #17-067 Roads Re: RFP Results for One (1) Articulating
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Loader.
Recommendation: That Council receive Report #17-067 - Roads – RFP Results for One Articulating Wheel Loader as information;
And further, that Council directs Staff to include the pricing associated with the RFP in the first round of the 2018 Budget deliberations.
c) Report #17-068 Roads Re: 2017/2018 Winter Maintenance Agreement with the County of Haliburton.
Recommendation: That Council receive Report #17-068 - Roads – Winter Maintenance Agreement with the County of Haliburton as information;
And further, that Council authorizes the Reeve and Clerk to sign the Winter Maintenance Agreement with the County of Haliburton for the 2017/2018 Winter Season;
And further, that Council adopts By-Law #17-130 authorizing the Reeve and Clerk to execute an Agreement with the County of Haliburton for winter road maintenance.
d) Report #17-069 Roads Re: Amendment to Agreement – Taylor Road Closure.
Recommendation: That Council receive Report # 17-069 - Roads – Amendment to Agreement – Taylor Road Closure as information.
e) Report #17-070 Roads Re: 2017 Budget.
Recommendation: That Council receive Report # 17-070 - Roads – Year End & Reserve Forecast as information.
f) ROADS - Roads Advisory Committee Meeting Minutes dated August 21, 2017.
Recommendation: That Council receives the Roads Advisory Committee Meeting Minutes dated August 21, 2017, as information.
11. Community Services
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a) Report #17-060 Community Services Department Re: Arena Task Force – Renewal of S.G. Nesbitt Memorial Arena.
Recommendation: That Council receives Report # 17-60 Community Services Department – Arena Task Force – Renewal of S.G. Nesbitt Memorial Arena as information;
And further, that Council approves the Arena Task Force recommended renewal Option “B” inclusive of a dressing room, office and gymnasium facility enhancements;
And further, that Council directs staff to prepare a Request for Proposal for engineering and architectural services in development of Option “B” and to incorporate options for recommended energy efficient systems and technology and for the pre-qualification of general contractor services;
And further, that Council hereby dissolves the Arena Task Force having fulfilled its mandate;
And further, that Council forms an Arena Building Task Force.
b) Report #17-061 Community Services Department Re: Annual Township Christmas/Volunteer Appreciation Dinner.
Recommendation: That Council receives Report # 17-061 Community Services Department – Annual Township Christmas/Volunteer Appreciation Dinner as information;
And further, that Council approves the sole source procurement for the Annual Christmas/Volunteer Appreciation Dinner, as per section 7.2 of the Township’s procurement policy;
And further, Council accepts quotation from the Rhubarb Restaurant in the amount of $32.00 plus $4.16 HST totaling $36.16 per plate with final guest numbers to be determined.
And further that Council directs staff to extend the invitation to the hosts that participated in the Communities in Bloom and Doors Open Events.
c) Report #17-062 Community Services Department Re: Facility
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and Recreation Management Software.
Recommendation: That Council receives Report # 17-062 Community Services Department – Facility and Recreation Management Software as information;
And further, that Council directs Staff to proceed with a Request for the Proposal for a new recreation management solution of Township facilities for potential inclusion into the 2018 budget.
d) Report # 17-64 Community Services Department - Monthly Activity Report.
Recommendation: That Council receives Report # 17-64 Community Services Department Monthly Activity Report for September 2017 as information.
e) CSD - Arena Task Force Draft Meeting Minutes dated September 22, 2017.
Committee Recommendation: That Council receives the Arena Task Force meeting minutes dated September 22, 2017 as information;
And further that Council concurs with the Arena Task Force recommendation and approves the renewal option - Option B, per CSD Staff Report 17-60 Arena Task Force – Renewal of S.G. Nesbitt Memorial Arena.
f) CSD - Cemetery Board Meeting Minutes dated August 23, 2017.
Committee Recommendation: That Council receives the Cemetery Board Meeting Minutes dated August 23, 2017, as information;
And further, that Council approves the Cemetery Boards recommendation for staff to submit an application to the Bereavement Authority of Ontario (BAO) to expand the 12 Mile Lake Cemetery as per the survey dated December 29, 2016 showing the layout of the area to be expanded.
g) CSD - Cultural Centre Advisory Committee Meeting Minutes dated August 8, 2017.
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Committee Recommendation: That Council receives the Cultural Centre Advisory Committee Meeting Minutes dated August 8, 2017, as information;
And further that Council acknowledges that the Cultural Centre Advisory Committee concurs with Staff's recommendation regarding the acquisition of the André Lapine 19 x 14 watercolour of St. Lawrence Market) at a cost of $500 as approved in the acquisitions budget.
h) CSD - Cultural Centre Meeting Minutes dated September 12, 2017.
Committee Recommendation: That Council receives the Cultural Centre Committee Meeting Minutes dated September 12, 2017, as information;
And further that Council acknowledges the recommendation in said minutes to devise a plan to transition from a Membership model to a Donorship model for full implementation in 2019;
And further that Council directs Cultural Centre Staff to collaborate with the CAO/Treasurer to develop a new strategy for Councils review and consideration.
i) CSD - Events Sub Committee Meeting Minutes dated September 27, 2017.
Committee Recommendations: That Council receives the Events Sub-Committee meeting minutes dated September 27, 2017 as information;
And further Council concurs with the recommendations made in the said minutes and approves: • the location of Santa after the parade be at the Cultural Centre to help promote and support the Festival of Trees fundraiser; • a section of main street be closed for the Lights and Delights event for the safety of the community.
j) CSD - Lochlin Community Centre Advisory Committee Meeting Minutes dated September 21, 2017.
Committee Recommendations: That Council receives the Lochlin Community Centre Advisory Committee meeting minutes dated September 21, 2017 as
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information;
And further Council concurs with the recommendations made in the said minutes and approves:
• Staff to Inspect the Lochlin Community Centre roof to mitigate ice build-up and leaking. • to consider the replacement of the Lochlin Community Centre sign and air conditioner during 2018 budget discussions. • to obtain design quotes and investigate grant opportunities for bathroom renovation as well as estimates on the 5 year plan.
And further that Council acknowledge with regret the resignation of Rick Ratcliff.
12. Fire Services
a) Report 17-022 FIRE Re: - September 2017 Fire Summary.
Recommendation: That Council receive Report 17-021 Fire – September 2017 Fire Summary as information.
b) Appointment of Interim Fire Chief and Community Emergency Management Coordinator.
Pre-approval granted at the October 12, 2017 COTW meeting by Resolution #17-604.
13. Building and By-law Services
a) Report #17-014 Building/Bylaw/Planning Re: August 2017 Monthly Activity Summary.
Recommendation: That the August 2017 Monthly Activity Report #17-014 for Building, By-law, On-Site Sewage System and Planning be received as information.
b) Report #17-015 Building/Bylaw/Planning Re: September 2017 Monthly Activity Summary
Recommendation: That the September 2017 Monthly Activity Report #17-015 for Building, By-law, On-Site Sewage System and Planning be received as information.
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c) Report #17-016 CBO Re: Mandatory Septic Inspections.
Recommendation: That Council receives Report #17-016 CBO Mandatory Septic Inspections as information;
And further, that Council directs staff to investigate internal options for type 4 in said report and prepare a report to council for further discussion and consideration.
14. Planning and Development
a) PLANNING - Housing Task Force Meeting Minutes dated May 16, 2017.
Recommendation: That Council receive the Housing Task Force Meeting Minutes dated May 16, 2017, as information.
15. Finance and General Government
a) Report #17-006 Tax Collector - Section 357's.
Recommendation: That Council receive Report #17-006 Finance – Section 357’s, as information;
And further that the Section 357 applications for adjustment of taxes be approved.
b) Report #17-027 Admin/Treasury Re: 2017 Ontario East Municipal Conference.
Recommendation: That Report # 17-027 Admin/Treasury – 2017 Ontario East Municipal Conference be received as information.
c) Report #17-028 Admin/Treasury Re: 2018 Municipal Policing Billing Statement.
Recommendation: That Report #17-028 Admin/Treasury – 2018 Municipal Policing Billing Statement be received as information;
And further, that the 2018 policing requisition of $1,931,065 be
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deferred to the 2018 budget deliberations.
d) Report #17-029 Admin/Treasury Re: Financial Position, August 2017.
Recommendation: That Report #17-029 Admin/Treasury – Financial Position, August 2017 be received as information.
e) Report #17-013 Deputy Clerk Re: Minden Hills Website Maintenance Service.
Recommendation: That Council receives Report #17-013 Deputy Clerk – Minden Hills Website – Service Agreement with Neumarkets Incorporated, as information;
And further that Council adopt By-law 17-107 being a by-law to authorize the Reeve and Deputy Clerk to execute a Quarterly Development Retainer Agreement with Neumarkets Inc. for provision of the Township of Minden Hills website maintenance.
f) Report #17-014 Deputy Clerk Re: Road Closure - Santa Claus Parade.
Recommendation: That Council receive Report #17-014 Deputy Clerk Road Closure request for the Santa Claus Parade as information;
And further, that Council approves the following road closures for the Santa Claus parade being held on Saturday, November 25, 2017 from 11:00 a.m. to 12:30 p.m.: •Parkside Street to the Arena parking lot; •Bobcaygeon Road from Parkside Street to Water Street; •Newcastle Street to St. Germaine Street; and •Milne Street from Newcastle Street to Prince Street.
g) Report #17-015 Deputy Clerk Re: Road Closure – Lights and Delights.
Recommendation: That Council receive Report #17-015 Deputy Clerk Road Closure request for the Lights and Delights Event, as information;
And further, that Council approves the road closure for the Township’s Lights and Delights Event being held on Friday,
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November 17, 2017 from 4:00 p.m. to 9:00 p.m.;
And further that barricades be placed on a portion of the Bobcaygeon Road at the following locations:
•the crosswalk adjacent to the CIBC; •the crosswalk before the Water Street intersection.
206 - 218 h) Report #17-016 Clerk Re: RFP ADM 17-01 ADM Municipal Election Services Tender Results.
Pre-approval granted at the October 12, 2017 COTW meeting by resolution #17-605.
Recommendation: Whereas Council provided staff with pre-approval at its October 12, 2017 Committee of the Whole meeting awarding the provision of Internet and Telephone Voting Services to Intelivote System Incorated;
Be it resolved that Council adopt By-law 17-135 to authorize the Reeve and Clerk to execute a Municipal Voting Contract Agreement between the Corporation of the Township of Minden Hills and Intelivote System Incorporated for the provision of Electronic Voting Services for the 2018 Municipal Election.
i) Report #17-017 Clerk Re: RFP ADM 17-02 Economic Development Strategic Plan Proposal Results.
Pre-approval granted at the October 12, 2017 COTW meeting by resolution #17-606.
j) Report #17-019 Clerk Re: Change of Title of the Head of Council from Reeve to Mayor and Deputy Reeve to Deputy Mayor.
Recommendation: That Report #17-019 Clerk Change in Title of the Head of Council from Reeve to Mayor and Deputy Reeve to Deputy Mayor be received as information;
And further that Council adopt By-law 17-132 to change the titles of the Head of Council from Reeve to Mayor and Deputy Reeve to Deputy Mayor.
k) Verbal Report - Re: Councillor Nesbitt's Request to attend the Ontario Good Roads Conference.
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Recommendation: That Council receives a verbal request from Councillor Nesbitt to attend the Ontario Good Roads Conference in place of Deputy Reeve Murdoch;
And further that Council approves Councillor Nesbitt attending the Ontario Good Roads Conference in accordance with the townships’ Policy #11 Governing the Reimbursement of Expenses for Members of Council attending meetings and conferences.
l) Verbal Report, Reeve Devolin - Hometown Hockey Event - Shuttle Bus Services.
Council granted pre-approval at its COTW meeting by resolution #17-607.
m) Public Wi-Fi Access and Internet Services.
Recommendation: Whereas Council received a delegation from Mike March, IT Director for the County of Haliburton at its October 12, 2017 Committee of the Whole meeting requesting direction regarding public Wi-Fi access and internet services for the Minden Hills Administrative Office and Bobcaygeon Road;
Be it resolved that Council accepts the County of Haliburton IT Director’s plan, and approves to implement Scenario two (2), option one (1) of said plan.
16. Questions from the Media Relating to Agenda Items
17. Questions from the Public Relating to Agenda Items
18. Closed Session
a) Proceed into Closed Session for the purpose of discussing two items pursuant to Section 239(2)(b) of the Municipal Act, 2001, as amended, regarding personal matters about identifiable individuals, including municipal or local board employees.
Recommendation: That Council proceed into Closed Session at ______for the purposes of discussing two items pursuant to Section 239(2)(b) of the Municipal Act, 2001, as amended, regarding personal matters about identifiable individuals, including municipal or local board
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employees.
19. Open Session Resume
a) Open Session Resume
Recommendation: That Council adjourn its Closed Session at ______and open session resume.
20. Report from Closed Session
21. By-laws
219 - 225 a) October 26, 2017 By-laws: By-law 17-107 - To execute a License Agreement with Neumarkets Incorporated- Website Maintenance By-law 17-129 - To execute an Agreement with Amer & Association - Consultant Services - Economic Development Strategic Plan By-law 17-130 - To execute a Road Winter Maintenance Agreement with The County of Haliburton By-law 17-132 - To authorize a Change in Title for Head of Council By-law 17-133 - To authorize the appointment of an Interim Fire Chief By-law 17-134 - To authorize the appointment of a Community Emergency Management Coordinator (CEMC) By-law 17-135 - To execute an Agreement with Intelivote Systems Inc. for Electronic Voting Services
Recommendation: That the following By-laws be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed: • By-law 17-107 - To execute a License Agreement with Neumarkets Incorporated- Website Maintenance • By-law 17-129 - To execute an Agreement with Amer & Association - Consultant Services - Economic Development Strategic Plan • By-law 17-130 - To execute a Road Winter Maintenance Agreement with The County of Haliburton • By-law 17-132 - To authorize a Change in Title for Head of Council • By-law 17-133 - To authorize the appointment of an Interim Fire Chief
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• By-law 17-134 - To authorize the appointment of a Community Emergency Management Coordinator (CEMC) • By-law 17-135 - To execute an agreements with Intelivote Systems Inc. for Electronic Voting Services
22. Confirming By-law
226 a) By-Law 17-143 Confirming By-law
Recommendation: That By-law 17-143 being a by-law to confirm the proceedings of Council held during its Regular Council Meeting on October 26, 2017 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed.
23. Adjournment
a) Adjournment of the October 26, 2017 Regular Council Meeting
Recommendation: That the October 26, 2017 Regular Council Meeting is hereby adjourned at ______.
Page 14 of 226 Page 15 of 226 Page 16 of 226 What We Do?
Softball Curling Golf Page 17 of 226
Bowling Shuffleboard Where Do We Play?
Bowling – Fast Lanes Bowling Alley
Golf – Haliburton Driving Range
Softball – Stuart Baker Elementary School
Page 18 of 226 Curling – Minden Curling Club
Shuffleboard – Minden Seniors Shuffleboard Club When Do We Play?
Bowling – September to April
Golf – June to September
Softball – June to September
Page 19 of 226 Curling - October to March
Shuffleboard – June to September In April of 2016, 5 athletes from the Haliburton
Page 20 of 226 County Red Wolves went to Guelph to participate in 5 pin bowling at the Special Olympics Provincial Games. Page 21 of 226 Page 22 of 226 From Left to Right Emily Boccitto, Skylar Pratt, Yvette Brauer, Coach, Alyssa Whitaker, Jason Cochrane, Rick West, Coach Carrie Crego (Double Gold Medal Winner) In September the Red Wolves received word our gold medal winners in Guelph have been chosen to be a part of Team Page 23 of 226 Ontario at The National Games in Prince Edward Island. 2018 National Winter Games
May 14 – 20, 2018
1700 km Between
Page 24 of 226 Toronto And Charlottetown Why Are We Here Today?
The Red Wolves need your help to sponsor the 5 athletes to attend these games.
Page 25 of 226 We are here to ask for your support. On behalf of the Haliburton County Red Wolves athletes THANK YOU Page 26 of 226 Special Haliburton County @(- Mr,I Olgmpiics t-- aail Red Wolves fMJ Bowling - Curling - Golf - Softball Ontario ' nr' P. 0. Box 17, Kimnount, ON KOM 2A0
P
To Whom It may Concern
Re: Sponsorship for our athletes Representing Haliburton in the Special Olympics National Games being held in P.E. I.
Haliburton County Red Wolves Special Olympics started in 1997 providing s Pin Bowling to individuals with an intellectual disability. Over the past twenty years we have expanded our sports opportunities to include Softball, Golf and Curling. We have 35 registered athletes ranging in age from 14 to 72. In 2016 the Red Wolves sent s athletes to the Provincial Games in Guelph. We came home with a Gold Medal for the Team and one of our athletes came home with a personal best Gold Medal. We have just been informed by Special Olympics Ontario, that these s athletes have been chosen to be a part of Tearn Ontario that will be competing at the National Games May 14 -18, 2018 in Prince Edward Island. This is very exciting for everyone, especially the athletes. The cost to send these athletes is approximately $1600.00 per person. We are approaching organizations to ask for sponsorship, in whatever denomination you can give. Donation receipts will be issued. I am willing to speak to your organization on behalf of our athletes and this once in a lifetime experience.
Looking forward to hearing from you,
Respectfully,
Yvette Brauer Coordinator
Leona Carter Barbara Piercey Yvette Brauer Judy Fisher Rick West Kim Burk 705-457-2862 705-489-3326 705 488 2282 705-286-4281 705-457-8855 705-286-4024 leona.m.carter @gmail.com [email protected] [email protected] [email protected] [email protected] [email protected]
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AGE-FRIENDLY MASTER PLAN FOR HALIBURTON COUNTY
Kate Hall & Associates, 2017
Page 28 of 226 Table of Contents
Acknowledgements p. 2
Executive Summary p. 3
List of Acronyms Defined p. 4
Background p. 5
Introduction & Purpose p. 7
Framework for the Project p. 9
Community Engagement Process – what we did & who we reached p. 10
Community Engagement Results – what we learned p. 12 • Priorities Identified p. 12 • Findings: Eight Domains of an Age-Friendly Community p. 14 o Outdoor Spaces & Public Buildings p. 13 o Transportation p. 22 o Housing p. 32 o Social Participation p. 42 o Respect and Social Inclusion p. 46 o Civic Participation & Employment p. 52 o Information & Communication p. 55 o Community Support & Health Services p. 60
Implementation: Action Plans p. 76 • Aging Well Committee Action Plan 2017-2020 p. 76 • Outdoor Spaces & Public Buildings p. 15 • Transportation p. 22 • Housing p. 26 • Social Participation p. 31 • Respect and Social Inclusion p. 33 • Civic Participation & Employment p. 34 • Information & Communication p. 36 • Community Support & Health Services p. 38
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Page 29 of 226 Acknowledgements
This project is dedicated to Sandra Loucks Campbell.
Thank you to the dedicated seniors of the Aging Well Committee of Haliburton County for leading the way on this initiative and persevering to have your voices heard! Carol Browne Margery Cartwright Debbie Bain Robert Stinson Diana McCullough Angela Andrews (public health staff)
Special thanks to the participants who gave us the data to use; older adults and the many service providers in Haliburton County that took the time to participate in interviews, group discussions, presentations, and surveys. Your feedback will guide us to create a healthy, active, age-friendly Haliburton County!
Thank you to the County of Haliburton, the Haliburton, Kawartha, Pine Ridge District Health Unit, all of the members of the Age-Friendly Communities Working Group, and to our Project Consultant, Kate Hall for working tirelessly on this initiative.
Age-Friendly Communities Working Group: Angela Andrews - Chair Robert Stinson Heather Ross Craig Jones Stacey Hawkins Nancy Wood-Roberts Jeanne Anthon Margery Cartwright Gena Robertson Stephanie McLaren
Funding for this project was provided by the Government of Ontario.
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Page 30 of 226 Executive Summary Haliburton County continues to attract retirees moving from the city to the cottage and making it home. According to 2016 Census, Haliburton County has more than double the percentage of seniors aged 65 and over than the Province. While the County benefits from the knowledge, expertise and energy that seniors contribute to the community, this aging demographic will have an impact on settlement patterns and services over the next 20 years, and therefore some foresight is required in order to plan for a community where people can age in place.
The Aging Well Committee of Haliburton County is a committed group of local seniors and public health staff, working together to improve the quality of life for seniors in Haliburton County. In 2015, the Aging Well Committee received funding from the Government of Ontario to build on previous research and produce an Age-Friendly Master Plan to guide the development of services and/or infrastructure for the expanding older adult population in Haliburton County.
The eight domains of an age-friendly community outlined by the World Health Organization (WHO) in their Global Age-Friendly Cities Guide, were used as the framework for this project. These eight aspects or domains of community life overlap and interact to directly affect older adults as they age and include: • Outdoor Spaces and Buildings • Transportation • Housing • Respect and Social Inclusion • Social Participation • Communication and Information • Civic Participation and Employment • Community Support and Health Services
Over a one-year period, the Aging Well Committee engaged seniors in conversations about their vision for an age-friendly Haliburton County. Focus groups were held with seniors in all four municipalities followed by community luncheons to share findings and gather more information; an online survey was available; and nine key informant interviews were carried out with representatives from agencies and organizations that serve seniors.
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Page 31 of 226 The top priority areas that surfaced through the community engagement process to make Haliburton County more age-friendly are: 1. Transportation • A public transportation system including transit options and programs such as ride sharing and car sharing. • Facilities to support walkable communities so that seniors can maintain their independent mobility including well maintained sidewalks, paths and trails that are safe and connected to amenities.
2. Housing • A greater mix of affordable housing types/options including garden suites, co- housing and rental apartments, to enable people to age in place, either in their own home or with in the community. • A senior’s residence with graduated assisted living options.
3. Access to community and health services • Greater availability and access to health, medical and home care services and professionals. • One “go to” organization that can help individuals navigate the community support and health services system.
4. Social Participation • A social gathering place, for example a multi-purpose facility with fitness equipment, a pool, café, etc., not just for seniors but for everyone. • Acknowledgement of the health benefits of social stimulation/interaction.
Addressing the needs of the expected surge in the number of older adults across the province must be based on smart, targeted and innovative interventions, and Municipalities are on the front-line of meeting these needs. However, they cannot do it alone. Moving toward a more age-friendly Haliburton County will require collaboration among local governments, government agencies, community organizations and seniors themselves.
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Page 32 of 226 List of Acronyms Defined • WHO – World Health Organization • HKPR – Haliburton Kawartha Pine Ridge District Health Unit • HHHS – Haliburton Highlands Health Services • CSS – Community Support Services (a Division of HHHS) • CCAC – Community Care Access Centre • HHFHT – Haliburton Highlands Family Health Team • PSW – Personal Support Worker • OT – Occupational Therapist • PT – Physiotherapist • LTC – Long Term Care • OP – Official Plan • NLPAP – Northern Lights Performing Arts Pavilion • CPTED – Crime Prevention Through Environmental Design • LGBTQ – Lesbian Gay Bisexual Transgendered Queer
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Page 33 of 226 Background The Aging Well Committee is a committed group of local seniors and public health staff, working together to improve the quality of life for seniors in Haliburton County by: listening to the wants and needs of seniors; raising awareness of seniors; advocating for the issues and concerns of seniors; and collaborating with community partners. The Committee believes that seniors (regardless of age, income or health) should have the opportunity to fully participate and/or contribute in their community, and that initiatives that allow people to age well will benefit the entire community.
In 2009, the Aging Well Committee of Haliburton County applied, received funds and managed an initial phase of an Age-Friendly Project. The project focused on residents aged 50+ and consisted of a county-wide survey, four focus groups, two student based projects (consisting of in-depth interviews with seniors 50+ in Haliburton County), and a final report of the findings. The basis for the survey questions, focus groups and interviews was provided by the World Health Organization Global Age Friendly Cities Guide (2007) and focused on the needs and barriers associated with aging in Haliburton County.
Two half-days of data analysis with community members took place, where Accessibility, Housing, Transportation and Communication emerged as key theme areas. The Committee took the results and began working locally on a variety of projects, some of which have included: The implementation of the StopGap Ramp Project - temporary ramps built for local businesses, advocating for easier access for lab testing for blood work through the installation of an automatic door opener. Local bench installments throughout the four municipalities of Haliburton County, arm chairs in community centers, encouragement of local businesses to install handrails and door bells for ease of access into stores. Input was provided into the streetscape plan for the Municipality of Dysart et al and the Official Plan reviews for both the County of Haliburton and surrounding municipalities. The committee has raised awareness and has taken action to support winter snow removal on sidewalks, and was responsible for the research and presentation of information to the Board of the Northern Lights Performing Arts Pavilion which led to the installation of handrails. They’ve done radio interviews and announcements, news releases and have had recognition from municipal council as the knowledge base for senior’s issues and concerns, and much more!
Provincially, the Aging Well Committee has participated in a variety of knowledge translation and knowledge exchange initiatives, including: Finding the Right Fit: Age-Friendly Community Planning document; participation and development of the Murray Alzheimer Research and
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Page 34 of 226 Education Program (MAREP) Age-Friendly Communities Online Toolkit; participation in provincial and national conferences, various online presentations and webinars; and has acted as mentors for other communities interested in Age-Friendly planning.
The Aging Well Committee has also been one of four research sites involved in a Locally Driven Collaborative Project through Public Health Ontario, with partnerships from various Health Units, as well as Academic institutions. This research has focused on fall prevention. The Aging Well Committee was acknowledged for showing how age-friendly community planning can make important contributions to falls prevention in communities.
Age-Friendly Planning and the Role of Public Health The Haliburton, Kawartha, Pine Ridge District Health Unit (HKPR) has supported the Aging Well Committee by taking on a facilitation and leadership role as the chair person for the Committee. HKPR has also supported and provided leadership during the first phase of the project in 2009/2010, and again in 2016 for the development of the Master Plan. The important partnership that HKPR staff has with the Aging Well Committee and community stakeholders, has helped achieve health unit goals. More importantly, this work has helped to make Haliburton County a healthier place to live, work, play and learn. Continued participation by Public Health staff ensures that the project has strong partner support, while building new opportunities for partnerships, to engage with stakeholders, and to contribute the time and resources. This direct staff support encourages a strong sense of leadership from senior volunteers, and ensures consistent progress in completion of project objectives.
The collective knowledge, experience and skills that the Aging Well Committee and public health staff provides, along with the interest, enthusiasm, and commitment among the various community partners and stakeholders, is a reflection on the importance of this work in a small rural community like Haliburton County.
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Page 35 of 226 Introduction & Purpose Haliburton County, Ontario Haliburton County is a rural community of about 4500 square km with a population of about 18,000 (2016 Census), giving it a density of about four people per square kilometre. During summer, when seasonal residents and tourists arrive, the county's population can triple. Haliburton County, also known as the “Haliburton Highlands”, is located about 3 hours north of Toronto. There are two main Villages, Haliburton and Minden, and it takes over an hour to drive east to west and north to south.
According to 2016 Census data seniors make up 32% of the total population in Haliburton County compared to only 14.6% for Ontario. The average age in the County is 52 years, compared to 41 years in Canada. The Haliburton County Official Plan (2016) states that this aging demographic will have an impact on settlement patterns and services over the next 20 years.
Small, rural communities like Haliburton often face unique challenges in providing services to older adults. A 2013 County Report 1 identified some key challenges associated with appropriately supporting older adults living in Haliburton, including: (a) a limited number of health and social service providers/support agencies; (b) large geographic distances between local businesses and services, and seniors' homes; and (c) limited transportation services. These findings are consistent with current research that demonstrates that rural seniors experience more medical conditions, functional limitations and limited transportation. Further, population projections demonstrate a more rapid 20-year population growth rate of seniors in the County compared to the Province. These current and anticipated future needs require a collaborative approach to planning and policy development.
Introduction to the Project The Age-Friendly Master Plan is a project funded through the Government of Ontario and its Age-Friendly Community Planning Grant program. The project is a joint venture between the Aging Well Committee and the County of Haliburton.
Purpose “To produce an Age-Friendly Master Plan to guide the development of services and/or infrastructure for our expanding older adult population in Haliburton County.”
1 County of Haliburton Housing Strategy, 2013 https://haliburtoncounty.ca/wp- content/uploads/2013/08/Haliburton-Housing-Strategy-May-2-13.pdf
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Page 36 of 226 Project Objectives: • To build capacity among community members, decision makers and stakeholders to take ownership and lead the Age-Friendly Master Plan development process for Haliburton County. • To review the baseline data from the Aging Well survey conducted in 2010 with attention to previously identified priority areas. • Identify current priority areas through a community consultation process involving key decision makers, older adults and community planners. • Integrate age-friendly concepts and priorities into strategic plans and decision making among the private, public and community sectors. • To create short term and long-term goals for achieving the vision of an age-Friendly Haliburton. • Development of a county-wide Age-Friendly Master Plan.
Being “Age-Friendly” “The concept of becoming ‘age-friendly’ is focused on examining the social and physical environments, as well as creating partnerships and capacity within a community. It is about building on what exists and identifying opportunities to collaborate with seniors and community partners to celebrate aging and to promote a healthy active community.”
Fay Martin – Author, Age-Friendly Haliburton County Report, 2010
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Page 37 of 226 Framework for the Project In 2007, the World Health Organization (WHO) released the Global Age-Friendly Cities Guide, which identified eight aspects or dimensions of community life that overlap and interact to directly affect older adults, as they age
WHO's eight dimensions of an age-friendly community: • Outdoor Spaces and Buildings • Transportation • Housing • Respect and Social Inclusion • Social Participation • Communication and Information • Civic Participation and Employment • Community Support and Health Services
The eight dimensions of an age-friendly community have been used as the framework for this project. Another lens that was introduced to the Age-friendly Communities Working Group that provided guidance to the project was that of “Collective Impact”.
Collective impact is about: • Multi-sector collaboration toward a common agenda, • Shared measurement and accountability, • A focus on mutually reinforcing activities, • Continuous communication, and • Long-term impacts and systems change.
This concept was introduced as a way to help people think differently about how organizations work together to effect change.
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Page 38 of 226 Community Engagement Process – what we did & who we reached
The following research builds on the previous work of the Aging Well Committee and consultants in 2009-10 mentioned in the Background section of this plan.
Focus groups were held with people at seniors’ apartments in Haliburton, Minden and Wilberforce, plus a small group discussion in Algonquin Highlands. In total thirty-six seniors 65 years of age and older, mostly women, participated in the focus groups.
The online survey was visionary in nature and asked people to tell us what an age-friendly community looked like to them and what was needed to accomplish this vision. The survey was accessible online from mid-July to mid-September 2016 and also distributed/administered to clients by front line staff from Community Support Services (CSS) division of Haliburton Highlands Health Services (HHHS) to bring their voices to the project.
In total, there were one 159 responses to the survey, 115 to the online survey and 44 from CSS clients. The survey was completed primarily by retired women between the ages of 65-79 who live as full-time residents in the county in two-person households.
Data about how people were ‘referred’ to the online survey revealed the following: • 68 by direct link in an email (friend to friend) • 26 through Facebook • 12 through Minden Hills website • 5 through MyHaliburtonNow • 3 through Outlook
Nine key informant interviews were carried out with representatives from the following agencies and organizations that serve seniors. Questions were sent ahead of time, and interviews took between 40 minutes and 2 hours to complete. • Community Support Services, HHHS • Department of Emergency Services, County of Haliburton • Haliburton Community Housing Corporation • SIRCH Community Services and Consulting • Central East Community Care Access Centre • Haliburton Highlands Family Health Team
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Page 39 of 226 • Haliburton Highlands CARP Chapter 54 • Heat Bank, Central Food Network • Occupational Therapy and Capacity Assessment
Community luncheons were held in each municipality to reflect back what we learned and invite further input. More than ninety seniors participated in the luncheons.
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Page 40 of 226 Community Engagement Results – What we learned Priorities Identified The top priority areas to make Haliburton County more age-friendly are: 5. Transportation • A public transportation system including transit options and programs such as ride sharing and car sharing. • Facilities to support walkable communities so that seniors can maintain their independent mobility including well maintained sidewalks, paths and trails that are safe and connected to amenities.
6. Housing • A greater mix of affordable housing types/options including garden suites, co-housing and rental apartments, to enable people to age in place, either in their own home or with in the community. • A senior’s residence with graduated assisted living options.
7. Access to community and health services • Greater availability and access to health, medical and home care services and professionals. • One “go to” organization that can help individuals navigate the community support and health services system.
8. Social Participation • A social gathering place, for example a multi-purpose facility with fitness equipment, a pool, café, etc., not just for seniors but for everyone. • Acknowledgement of the health benefits of social stimulation/interaction.
Note: The term ‘affordable’ came up often in relation to these priorities.
Findings: Eight Domains of an Age-Friendly Community The following section outlines the results of the community engagement process within each domain of an age-friendly community. Each of the domains includes a section on the Needs Identified by the Community, Current & Recent Initiatives related to that domain, Community/Site Specific Issues Identified (if applicable), Recommendations for Action, and Relevant Plans, Policies and Tools.
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Page 41 of 226 1. Outdoor Spaces & Public Buildings “The built environment has a major impact on the mobility, independence and quality of life of older people as they go about their daily lives beyond the comfort of their homes” (WHO, 2016).
Needs Identified by the Community The main priority that was identified by seniors who we spoke to with respect to this domain of an AFC was the need for the public realm in towns and villages to be walk-friendly. How easy it is for a person to navigate the walking environment, particularly with the help of assistive devices, is largely dependent on the attention to detail paid to the design of this space. Design elements of a walk-friendly community include: connectivity, mixed land-use, density and aesthetics and comfort. Of these elements, the priorities that emerged for seniors focused on connectivity, aesthetics and comfort.
Connectivity refers to the directness or availability of alternate routes from one point to another within the street and trail network. The presence of pedestrian facilities that lead to destinations enable seniors to participate in social and economic life in their community. Seniors noted that they felt unsafe walking along the paved shoulder of roads due to the speed of traffic and lack of physical separation between them and vehicles travelling in the roadway. Access from on-street parking to the sidewalk in winter months without having to negotiate a mound of snow at the curb was also raised as a concern. The Municipality of Dysart has attempted to make it easier for seniors to utilize on-street parking by waving the parking meter fees during the winter months.
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Page 42 of 226 Safe pedestrian crossing facilities were also noted as a priority and are key to connecting seniors to businesses and services that can help them age in place. Locating crossing facilities should be context sensitive. For example, connecting senior’s apartment building on one side of the street with businesses and amenities2 on the other. In town, where it is zoned for mixed-use (e.g. residential and commercial), all modes of travel need to be accommodated. A walk-friendly community allows seniors who may drive less to use active transportation and move around town safely. Active Transportation is defined as self-propelled travel such as walking, rolling, bicycling and skateboarding, for a purpose as opposed to going for a leisurely walk for recreation or exercise.
We also learned about the elements that help people feel more comfortable in outdoor public spaces. Specifically, we heard that there is a need for pedestrian facilities such as sidewalks, paths and trails to be free of trip hazards such as ledges, slippery substances (ice, sand, gravel) and uneven surfaces. Year-round maintenance of sidewalks and paths with attention to details such as sanding and salting in the winter and clearing sand and gravel in the spring is extremely important in the prevention of falls for all users, especially seniors. One suggestion offered was to make ledges at curbs and stairs more visible by painting a yellow strip along the edge to improve visibility for anyone with a vision impairment.
Although interlocking brick pavers may be attractive, they can heave in the winter making the surface uneven. In addition, pavers can make for a bumpy ride in a wheelchair or electric scooter, and a jarring experience for people using a walker. This is evidenced by the preference that many people using electric scooters have to travel on the road rather than on the sidewalk.
Level, paved trails and paths also provide spaces to walk for exercise to maintain good physical health. Attention to slopes and grades is very important as these can be challenging to negotiate using an assistive mobility devise. There are compliance standards in the Accessibility for Ontarians with Disabilities Act (AODA) regarding slope that municipalities are required to adhere to with any new build or major retrofit to existing public spaces. Seniors acknowledged that old built form in their towns and villages present challenges to meeting accessibility standards, and that this can be a limitation to their independent mobility and safety.
Also with respect to comfort, amenities such as benches and lighting were raised. We heard of specific areas in towns that could benefit from pedestrian scale lighting to better illuminate the street and stairs (see below). Benches at strategic locations were also seen as important in
2 Pedestrian Generator Checklist, http://www.dot.state.pa.us/public/Districts/District4/Web%20docs/Pond%20Eddy%20Project/NYDOT/App%20B %20-%20Env%20Info/B-11%20-Pedestrian%20Generator%20Checklist.pdf
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Page 43 of 226 providing rest stops for seniors along a walking route. The seniors that we spoke with also felt that parks, gardens and playgrounds are important amenities as places to visit and enjoy.
With respect to public buildings, we heard that wherever possible, entrances should be equipped with handrails and ramps, and where this is not possible then door bells should be installed in order to signal to someone inside that a person requires assistance to enter the building. There were also comments about accessible entrances being located at the front of buildings and not at the back to avoid segregating or stigmatizing users.
In general, if the built environment is designed in a way that supports an eight year old and an eighty year old, then it will meet the needs of everyone in between.3
Over-all messages: • Outdoor spaces free of trip hazards; with benches and rest areas. • Sidewalks & pedestrian crossing facilities that connect seniors’ housing to services such as grocery stores and pharmacies. • Continue to improve snow removal on sidewalks in towns. • Sand/salt sidewalks and pathways in parks in winter and removal of this in spring. • Make the edge of steps more visible by painting a yellow stripe along each edge. • Make accessibility into public buildings a priority rather than through a rear entrance.
Current & Recent Initiatives Provincial Government Accessibility for Ontarians with Disabilities Act (AODA) AODA came into force in 2005. The law sets out a process for developing and enforcing accessibility standards in government, businesses, non-profits and public-sector organizations to help reach the goal of an accessible Ontario by 2025. Among other things, the standards for the design of public spaces include trails, parking, outdoor paths and accessibility into buildings4. Municipalities were required to comply with the Standards for Public Spaces by January 2016. However, this only refers to new infrastructure/facilities or major retrofits to existing infrastructure/facilities.
3 8-80 Cities, http://www.880cities.org/ 4 Government of Ontario; How to Make Public Spaces Accessible, https://www.ontario.ca/page/how-make- public-spaces-accessible.
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Page 44 of 226 Public Health The Public Health sector in Ontario has long recognized the relationship between the built environment and health. Public health programs are delivered across the province by thirty-six public health units, which are government agencies set up by one or more municipalities to provide community health programs.5 Public Health has a mandate to work with community partners, including municipal governments responsible for land use planning, on policy initiatives that help create healthy communities. In Haliburton County, HKPR District Health Unit is a strong community partner and Health Promoters have been involved in updates to Official Plans (OP) to ensure that language in support of an age-friendly, healthy built environment, and in particular, aging and active transportation is included in local policy.
Local Government Land use objectives in the County’s Official Plan aim to promote age-friendly and accessible communities. The OP also includes Growth and Development Policies that require consideration at the local level, of the programs and services that will be required to meet the needs of the growing and changing senior population in the County, in particular around accessibility and transportation systems, which include sidewalks and bicycle lanes.6
Further, section 7.12 of the County’s OP contains some supportive policy language to encourage greater accessibility in land use planning both at the upper and lower tiers. In particular, policies speak to identifying, preventing and removing land use barriers which may restrict full participation in society for people with disabilities and seniors when reviewing applications for development7, and during the Site Plan Control Process8.
Community-Based Initiatives The Communities in Action Committee (CIA) is a community group that formed in 2004 to help create healthy active communities by:9 • Promoting the benefits of active transportation, • Advocating for policies and investments that will lead to communities that are designed to support and encourage active transportation, • Doing research in order to develop an evidence-base for rural active transportation planning and implementation, and
5 Public Health Ontario, https://www.ontario.ca/page/public-health-ontario. 6 Official Plan for County of Haliburton, Policy 2.5.4 7 Official Plan for the County of Haliburton, policy 7.12.5. 8 Official Plan for the County of Haliburton, policy 9.1.3 9 http://www.haliburtoncooperative.on.ca/CIA/
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Page 45 of 226 • Developing partnerships with multiple sectors in order to build knowledge and capacity around active transportation.
Over the past twelve years the CIA has been active in a number of initiatives to support walking and rolling (cycling and wheelchair use) throughout Haliburton County such as: developing Active Transportation Plans for both the Village of Haliburton and the Town of Minden; conducting walkability audits in towns; reviewing Official Plan policies; and sharing what has been learned with other small, rural communities through conference presentations and webinars. Currently, a Health Promoter with HKPR District Health Unit Chairs the CIA. The CIA is seen as a leader in planning for active transportation in rural communities and a resource to county and municipal governments in Haliburton County.
Recommendations for Action Minden Hills • Facilitate walking meetings between community partners and the Roads Superintendent, other staff and members of council to discuss site specific issues: o The slope of the sidewalk at the corner of Bobcaygeon Rd. and Newcastle St. at the CIBC building to the curb is very steep and difficult to negotiate with an assistive device and seniors questioned whether or not it is compliant with current accessibility and/or Ontario Building Code requirements for slope. It feels unsafe particularly in icy conditions during winter.
o The lack of pedestrian facilities or defined space in the Municipal Parking lot off of Pritchard Lane and bordered by St. Germain St. and Milne St.
o Lack of facilities for pedestrians to safely access the public sidewalk leading to the front entrance of the Agnes Jamieson Gallery from the parking area – you have to walk on the driveway where vehicles are entering and exiting the parking area.
o Site lines at the intersection of Bobcaygeon Rd. and Water St. are poor. How could this be made more pedestrian friendly for seniors?
o An appropriate location for a legal pedestrian crossing facility on the Bobcaygeon Rd. in the ‘downtown’ area. (Consideration of a Type D Pedestrian Crossover (PXO) as specified in Ontario Traffic Manual 15, Pedestrian Crossing Facilities).
• Implement snow clearing at all emergency exits at Staanworth Terrace Apartments.
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Page 46 of 226 Dysart et al • Facilitate walking meetings between community partners and the Roads Superintendent, other staff and members of council to discuss site specific issues: o Better street lighting at the Mountain View Apartments, between Mountain St. and Cedar St. to better illuminate the street and increase the visibility of pedestrians in the area.
o The intersection at Mountain and Cedar Streets is ambiguous and it’s difficult to determine the right of way for people walking in that area and trying to cross the street (three directions of traffic but a stop sign in only one direction).
o Better lighting and handrails in the alleyway beside Stedmans V&S and clearly defining the edges of the steps, e.g. a painted yellow stripe along the edges.
o The skating rink in Head Lake Park and its impact on the surrounding walking paths. Also discuss minimum maintenance standards to keep these pathways free of ice when the rink thaws and re-freezes again making the paths unsafe to walk on.
o Snow removal in Haliburton Village and who is responsible for the snow left at the curb that is difficult for seniors to negotiate, particularly with the new pay and display parking ticket system.
o Improvements to the section of the Head Lake Trail walking path along Highway 118 heading west from the old Fleming site to Museum Rd. This is a well-used walking route and a proper pedestrian facility is needed.
• Implement snow clearing at all emergency exits at Parklane and Echo Hills apartments.
Highlands East • Facilitate walking meetings between community partners and the Roads Superintendent, other staff and members of council to discuss site specific issues: o Options for pedestrian facilities to connect Mapleview Apartments with amenities in town such as an Active Living Corridor10 within the right of way. The
10 See the Active Living Corridor in Thunder Bay that has been operating successfully for more than 2 years now, https://www.tbnewswatch.com/local-news/pilot-program-keeping-cyclists-motor-vehicles-divided-on-roadway- 402622.
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Page 47 of 226 paved shoulder is not appropriate facility for seniors or anyone using a mobility device – the slope of the road makes it uncomfortable to walk on.
o Placement of a bench on Loop Rd. south of town for walkers to rest at on their trip to/from town.
o A paved walking path around the fairgrounds and ball diamond for seniors looking for a level surface to walk on for exercise.
o Painting a yellow stripe on curbs and along the edge of steps in town to improve visibility for people with a visual impairment.
All • Implement an accessibility audit of entrances to all HHHS facilities for slope of ramps, presence of handrails and barrier free access.
• Implement signage to identify the locations of public washrooms is each community. These are very important facilities for everyone to be able to access – not just seniors.
• Implement a program to improve visibility for people with a visual impairment by painting a yellow stripe on curbs and along the edges of concrete steps.
• Engage senior’s groups proactively for input during any streetscape design process.
• Research and identify areas where poor lighting is a problem and work with community partners, such as Communities in Action and the OPP, on a Crime Prevention Through Environmental Design (CPTED) initiative. CPTED is a proactive design philosophy built around a core set of principles that is based on the belief that the proper design and effective use of the built environment can lead to a reduction in the fear and incidence of crime as well as an improvement in the quality of life.
Relevant Plans, Policies & Tools • Official Plans • Zoning By-Laws • Secondary Plans • Community Improvement Plans • Village Development Plan, Minden
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Page 48 of 226 • Streetscape Plans for Highland Street and York Street • Streetscape/Urban Design Guidelines
• Communities in Action http://www.haliburtoncooperative.on.ca/CIA/ o Active Transportation Plan for the Village of Haliburton o An Active Transportation for Minden o County Road 21, Haliburton Portrait & Active Neighbourhood Plan http://activeneighbourhoods.tcat.ca/wp-content/uploads/2017/06/final-anc-summary- report.pdf
• CARP’s Vision for Age-Friendly Cities & Communities, http://www.carp.ca/2016/05/30/carps-vision-age-friendly-cities-communities/
• Accessibility for Ontarians with Disabilities Act Standards for the Design of Public Spaces, https://www.ontario.ca/page/how-make-public-spaces-accessible • Ontario Professional Planners Association, Healthy Communities and Planning for Age- Friendly Communities: A Call to Action, 2009. http://ontarioplanners.ca/PDF/Healthy- Communities/2009/Call-to-Action-Age-Friendly-Communities-June-18-20.aspx • Ontario Professional Planners Association, Healthy Communities and Planning for the Public Realm: A Call to Action, 2016. http://ontarioplanners.ca/getmedia/14fe24a2-9f01-4f91- 93a1-1e7aa079df9d/Healthy-Communities-and-Planning-for-the-Public-Realm.aspx • Ontario Professional Planners Association, Healthy Communities and Planning for the Moving Forward on Active Transportation in Ontario Communities, 2014. http://ontarioplanners.ca/PDF/Healthy-Communities/2014/Moving-Forward-on-Active- Transportation-in-Ontario
• Crime Prevention Through Environmental Design (CPTED), http://cptedontario.ca/
• Microscale Assessment of Pedestrian Streetscapes tool (2012) was developed to collect audit data on the pedestrian environment and walkability in neighborhoods. Cain KL, Millstein RA, Geremia CM (2012). Microscale Audit of Pedestrian Streetscapes (MAPS): Data Collection & Scoring Manual. University California San Diego. Available for download at: http://sallis.ucsd.edu/measures/maps.
• 8-80 Cities Doable Neighbourhood Assessment Tool is designed to help users identify the strengths, weaknesses, and opportunities in their neighbourhood, related to active transportation and the built environment. http://www.880cities.org/doablecity/walkability/.
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Page 49 of 226 • American Association for Retired Person’s Sidewalk and Street Survey (July 2010), is a guide book of tips, tools and resources for organizers of a community-based walkability assessment.
• Jane’s Walk Walkability Checklist was created by: Paul Hess, Study Lead, Associate Professor, Department of Geography and Program in Planning, University of Toronto and Jane Farrow, Executive Director, Jane Jacobs’ Walk Toronto Canada.
• WALK Friendly Ontario www.walkfriendly.ca. The Resources section of the website has a number of links and references to documents and tools, and the Application Guide also provides rationales for why certain elements are important.
• Canada Walks, a department of Green Communities Canada www.canadawalks.ca. - WalkON Walkability Toolkit - http://canadawalks.ca/resources/ - iCANwalk How Walkable is Your Community? Walkability Checklist at www.iCANwalk.ca.
• People for Public Spaces (PPS) - Project for Public Spaces (PPS) is a nonprofit planning, design and educational organization dedicated to helping people create and sustain public spaces that build stronger communities. https://www.pps.org/
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Page 50 of 226 2. Transportation “Transportation, including accessible and affordable public transit, is a key factor influencing active aging. Being able to move about the community determines social and civic participation and access to community and health services” (WHO, 2007).
Needs Identified by the Community Transportation was identified as one of the top priorities for making Haliburton County more age-friendly. We heard loud and clear that the transportation services currently available in the County are expensive and limited in both supply and access due to eligibility criteria. Improved access through an increase in the supply of services may mean introducing new partners, for example, municipalities, school bus companies and/or local car dealerships. Improving access to existing transportation services delivered through agencies may require changes to the eligibility criteria both for individuals and the purpose of the trip in order to qualify. Pooling resources and coordinating services among agencies may be another way to really close the gap between supply and demand for transportation services that enable seniors to age in place.
The primary concern in relation to transportation that was expressed by seniors was being isolated when driving is no longer an option. However, many seniors also reported driving less as they age or avoiding driving under certain conditions such as at night or when it’s snowing. Many seniors also shared that they have neighbours and friends who offer rides into town to shop or offer to pick things up for them, which is helpful. The idea of a car cooperative where seniors with vehicles donate them in exchange to being driven a certain number of kilometers or a certain amount of travel time also came up as a way to address personal transportation needs.
A common suggestion that came up was to engage with the school bus company to see if this transportation resource could be more fully utilized outside of school hours. Models for this type of partnership do exist and in fact this is happening in neighbouring Muskoka District.
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Page 51 of 226 With respect to preventative health care, agencies noted that it’s not enough to offer great programs, you have to be able to get people to them. Many community support agencies in the health sector no longer have their own vans to transport people directly and rely on volunteer driver programs to provide transportation services. Community Support Services (CSS), which does have an accessible van with some door to door pick up service, is over-subscribed for its use and priority is given to individuals with disabilities who may have no other means of travel. Transportation could be considered a social determinant of health given the role it plays in a person’s ability to access social opportunities, as well as services and amenities that directly affect their health.
Seniors that we heard from recognized that transportation is a tough issue in a rural community like Haliburton. However, there was a strong sense that governments at all levels have a role to play in addressing this need, and it was suggested that local government officials need to advocate for the same subsidies that cities receive for public transportation.
Some suggestions as to the type of services that people are interested in include: • A public transportation system within town(s) with strategic pick-up locations and frequent trips to other towns. • Transportation for all needs: medical appointments, social engagements, employment. • Making door-to-door pick up/drop off available. • A regular bus service for people living in senior’s apartment buildings that don’t drive. • Accessible transportation post-surgery for transfers and follow-up appointments.
Over-all messages: • Agencies are not currently able to meet the demand for transportation services through volunteer drivers and demand for transportation will only increase. • The high cost and limited transportation services currently available can make it isolating to live in Haliburton County and some type of affordable, public transportation is needed to enable people, not just seniors, to fully participate in all aspects of community life. • Local governments have a key role to play in providing or facilitating transportation services. • Transportation needs can be taken into account when locating new housing developments aimed to serve seniors, e.g. exploring cooperative carshares and providing active transportation facilities such as sidewalks, pathways and bicycle lanes. • Supporting and promoting creative initiatives like ridesharing and carsharing can be part of the solution. • School busses are a transportation resource that needs to be explored.
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Page 52 of 226 • Convenient, more abundant accessible parking is needed on main streets in towns.
See the section on Outdoor Spaces & Public Buildings for more about the needs identified through the planning process on how the public realm can support walking and independent mobility.
Community/Site Specific Issues Identified Highlands East • Concerns were expressed over the closure of the Bank of Nova Scotia in Wilberforce and how seniors will be able to afford transportation to Haliburton or Bancroft to do their banking. The CSS van service may be an option, however, it was noted that a minimum of three people need to book a ride with the van on the same day in order for it to be re-routed to Wilberforce, Gooderham, etc.
Current & Recent Initiatives Provincial Government Ministry of Transportation – Community Transportation Pilot Program In 2014, the Ministry of Transportation (MTO) established the Community Transportation Pilot Grant Program (CT Program), to provide financial assistance to Ontario municipalities for the planning and implementation of local, coordinated community transportation initiatives. Community transportation is a way of providing transportation services that extends beyond public transit and involves collaboration with various partners and agencies. The program will provide the Ministry with an opportunity to explore the effectiveness of different models of coordinating community transportation11.
CT Program Goals12: • Improve mobility options for individuals who do not have access to their own transportation; • Build capacity to better meet local transportation demand, particularly where it is challenging or not feasible to provide conventional or specialized transit service due to population size or density; and
11 Community Transportation Pilot Grant Program Application Guidelines and Requirements, 2014-2015. Ministry of Transportation. http://www.mto.gov.on.ca/english/transit/pdfs/community-transportation-grant- guidelines.pdf 12 Ontario Community Transportation Network website, http://www.octn.ca/ct-pilot-program/community- transportation-pilot-grant-program.
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Page 53 of 226 • Create networks of coordinated community transportation service that leverages existing services and pools resources to provide more rides, to more people, and to more destinations.
Ministry of Transportation – Enhanced Public Transit Gas Tax Program In January 2017, the Ontario Government announced that the existing Gas Tax Program would be increased between 2019-2022. Ontario currently provides two cents to municipalities for every litre of gasoline sold to help fund improvements to local public transit. Beginning in 2019, the Province will increase the municipal share of gas tax funds up to a total of four cents per litre, without increasing in the over-all tax that people pay on gasoline. Municipalities qualify for gas tax funding if they contribute financially to public transit services themselves, i.e. they do not need to own/operate the transit service, but must contribute to it financially.
Provincial Non-Profit Organizations As part of the CT Program, MTO engaged with the Rural Ontario Institute and the Ontario Healthy Communities Coalition to co-develop the Ontario Community Transportation Network (OCTN). OCTN was initiated as a way for communities that had received funding to exchange information, experiences and best practices about their community transportation projects. OCTN invites any individual or organization that is interested in furthering mobility solutions in their communities to join the network and connect with others through the website, newsletter, directory, discussion forum, webinars, events, and other online and in-person networking activities.13
Local Government Growth and Development Policies in the County’s Official Plan (OP) require consideration at the local level, of the programs and services that will be required to meet the needs of the growing and changing senior population in the County, in particular around accessibility and transportation systems, which include sidewalks and bicycle lanes.14
Transportation policies in the County’s OP also require that local municipalities have policies that maintain their built environment in ways that support the use of accessible transportation types and services, such as curb cuts, accessible parking standards, and accessible site plan development15. Policies in this section of the OP also recognize the value of walking and cycling as a means of purposeful transportation that is affordable and accessible to many residents in the County. Further, policies support initiatives such as ridesharing/carpooling that can help to address gaps in transportation services in Haliburton County.
13 Ontario Community Transportation Network website; “About”, http://www.octn.ca/about. 14 Official Plan for the County of Haliburton, Policy 2.5.4 15 Official Plan for the County of Haliburton, Policy 7.9.1.6
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Targeted initiatives such investing in accessible and convenient public transportation and accessible streets are tangible ways that Municipalities can meet the needs of an aging population16.
Dysart Dymo bus The Municipality of Dysart et al offers an accessible community transportation service to residents within the municipality through the DYMO Bus, which operated to assist people with mobility difficulties or who require the assistance of a wheelchair-accessible vehicle. The Dymo bus provides door-to-door service within and outside of the county for specialized, pre-booked trips and is available on a one-time or permanent basis. Residents wishing to use the service need to meet certain eligibility criteria.17
Highlands East – TROUT service in Cardiff The Rural Overland Utility Transit (TROUT) is a public transit service that was initiated by Community Care North Hastings in 2010. TROUT operates out of the Town of Bancroft and serves seven municipalities within Hastings County as well as the village of Cardiff in Highlands East. The Municipality of Highlands East contributes financially to the operation of the service through a gas tax rebate from the Province. TROUT has diversified its transportation services over the years to include day trips, tours, and charters.18
Community-based Initiatives The Rural Transportation Options Committee (RTO) is a community group with an interest in addressing the transportation needs in Haliburton County. RTO is part of the Haliburton County Community Cooperative. In 2015 the group, in partnership with the County of Haliburton, received a grant from the MTO’s Community Transportation Pilot Program to explore opportunities for coordinating services among existing agencies in the community support and health services sector that provide transportation in various ways. The project involved creating a website with information about all of the transportation services available in the County. The Haliburton County Community Transportation Hub helps connect people to transportation options that meet their needs and enable people to more fully explore, participate in and enjoy life in the Haliburton Highlands. The website can help match people with transportation whether it’s a ride to an appointment, to pick up groceries or attend an event.
16 FCM Seniors and Housing: The Challenge Ahead, 2015. Prepared for FCM by the Canadian Council on Social Development. 17 Dymo Bus Guidelines, https://www.dysartetal.ca/wp-content/uploads/2013/01/DYMO-Bus-Guidelines.pdf 18 Rural Ontario Institute, http://www.ruralontarioinstitute.ca/file.aspx?id=f9c0b337-d5b5-43cc-ab05- a93384be59d8
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Page 55 of 226 The Haliburton County Community Transportation website has a complete listing of transportation services under the “Providers” tab, many of which serve seniors or people with a disability exclusively. • Can-Ar Coach • Canadian Cancer Society • Community Care North Hastings, Volunteer Drive Program • DYMO • Community Support Service Division of HHHS: - Volunteer Drive Program - Accessible Vehicle Service • Haliburton Bus Lines • Haliburton Rideshare • Hyland Transportation Solutions (Hyland Taxi) • Kawartha Lakes-Haliburton Social Services • Kelvin’s Driving Service • Point in Time • SIRCH Community Services • TROUT (Community Care North Hastings) • Victim’s Services of Kawartha-Haliburton
The MTO project also involved launching the Haliburton Rideshare initiative through a community-based social marketing campaign that encourages people to: share empty seats in their car with others going in the same direction, carpool to events or regularly scheduled meetings, and use the website to connect with others and share a ride. Both the Community Transportation Hub and Haliburton Rideshare websites are currently supported through a toll- free number that is staffed19 (part time) should anyone need assistance.
RTO held a regional Transportation Summit on November 15, 2016 where representatives from other small, rural communities shared their stories about how they are successfully tackling the transportation issue in their communities. A multi-stakeholder Task Force has been formed to take the information gathered through the Summit and develop a plan for a “made in Haliburton” transportation system. MTO has extended the pilot program and provided additional funding to existing projects to continue their work until March 2018.
19 Funding for this role is currently provided through the MTO grant which has been extended until March 2018.
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Page 56 of 226 During the summer of 2015, SIRCH undertook a transportation initiative that focused on transit for tourists. The Hop on-Hop off Bus was successful in many ways, for example ridership grew over the time the service was offered and local residents also used the bus to meet a variety of transportation needs. However, the model as it currently exists requires base funding in order to be sustainable. A similar initiative has been successful in Norfolk County called the “South Coast Shuttle Service”, which is operated by the County’s public transportation service (www.ridenorfolk.ca) during the summer months only and makes stops in a number of towns along the south coast of Lake Erie.
Recommendations for Action • Engage with agencies that currently provide transportation services to determine how a coordinated model of service could be delivered. Coordinating the range of transportation services available through health and social service agencies within the County could help to provide more transportation options to more people, improve services, and optimize existing services within current budgets. The Ministry of Transportation recognizes that coordinating community transportation services can help municipalities meet new and growing transportation needs. An initiative such as this would require grassroots collaboration, sharing of resources, and a flexible approach to service delivery.
• Facilitate discussions with condo and apartment developers about the opportunities for a car share on-site. Higher density development such as apartment buildings and condominiums, offer opportunities for cooperative ownership and use of vehicles, which may reduce the financial burden of individual ownership for those on a fixed income.
• Implement reductions in parking requirements in exchange for a car share program for high-density development such as condos and apartments.
• Develop Site Plan Control policies that require developers to build facilities that support walking and cycling in all new residential and commercial developments, i.e. to connect with existing municipal facilities or lay the ground work for connectivity in the future.
• Research to determine actual parking requirements for handicapped spaces in towns rather than supplying the minimum standard. Given the population demographic in the County it would be helpful to have more of these spaces available, especially downtown.
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Page 57 of 226 • Research the transportation needs of individuals using scooters. More and more people are using electric scooters for mobility and require safe access to business locations, for example on Highway 35 in Minden, County Road 21 in Haliburton and Loop Road in Wilberforce.
• Develop a policy/protocol to work with social services to arrange Dymo Bus routes to any new social housing development prior to occupancy so that the service is online when people move in.
• Review the eligibility criteria and financial model for the Dymo Bus. There is a feeling that this transportation resource is being underutilized and, a) could serve more people if the eligibility criteria for use was not so restrictive, and b) would be used more by existing clients if the service was offered more frequently.
• Facilitate discussions with the local school bussing company owner/provider about using the buses for community transportation services during non-school hours.
• Inform local governments so that they fully understand the benefits of the Enhanced Gas Tax Program (EGTP). Invite representatives from the Ministry of Transportation to present to County Council to explain the details of the changes to this program. The EGTP will increase the municipal share of gas tax funds, beginning in 2019, up to a total of four cents per litre in 2021-22. Municipalities qualify for gas tax funding if they contribute financially to public transit services themselves.
• Engage seniors and people with mobility challenges to participate on the Transportation Task Force. CARP, the Aging Well Committee and County Accessibility Advisory Committee should be engaged in this planning process going forward so that their needs and voices can be heard.
Relevant Plans, Policies & Tools • Haliburton County Community Transportation Hub, 1-844-771-RIDE (7433) http://www.transportationhaliburtoncounty.ca/ • Haliburton Rideshare www.haliburtonrideshare.ca • Communities in Action http://www.haliburtoncooperative.on.ca/CIA/ - Active transportation plans for Haliburton and Minden • Official Plan for the County of Haliburton • Cycling Master Plan for Haliburton County https://storage.googleapis.com/wzukusers/user-
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Page 58 of 226 22604217/documents/5792635129ba8qTm3M7o/Cycling%20Master%20Plan%20- %20Full.compressed.pdf
The following local research papers are available through U-Links Centre for Community-Based Research (www.ulinks.ca): • Issues and Barriers in Rural Transportation (2010) • Assessing the Transportation Needs for Individuals in Haliburton County (2010) • Transportation in Haliburton County: A Needs Assessment Survey (2011) • Rural Ride Share Toolkit (2011) • Car Share Tool Kit (2012) • Ridesharing Models Backgrounder (2012) – HCDC • Rural Transportation Policies and Options for Haliburton County (2012)
• Ontario Professional Planners Association, Healthy Communities and Planning for Age- Friendly Communities: Call to Action, 2009. http://ontarioplanners.ca/PDF/Healthy- Communities/2009/Call-to-Action-Age-Friendly-Communities-June-18-20.aspx • Ontario Professional Planners Association, Healthy Communities and Planning for the Moving Forward on Active Transportation in Ontario Communities, 2014. http://ontarioplanners.ca/PDF/Healthy-Communities/2014/Moving-Forward-on- Active-Transportation-in-Ontario
• Resources from the Rural Ontario Institute (http://www.ruralontarioinstitute.ca/rural- reports/reports): o Assessing Transportation Disadvantage in Rural Ontario, Canada: A Case Study of Huron County o Presentation from 2015 Ontario Good Roads Association (OGRA) and Rural Ontario Municipal Association (ROMA) Conference o Webinars - Rural Transportation Webinar Series hosted by OHCC - spring 2014 o Case Study - 10 Compiled Case Studies: Case Study - Deseronto Transit Case Study - Easy Ride Case Study - Colltrans Case Study - TROUT Case Study - Community Care Northumberland Case Study - Lanark Transportation Association Case Study - Ride Norfolk Case Study - Corridor 11 Bus Case Study - SMART - Grey and Bruce Counties Case Study - Dial a Ride
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• Towards Coordinated Rural Transportation Full Report - August 27, 2014 • Cost-Benefit Analysis of Rural and Small Urban Transit - National Center for Transit Research (USA) • Orangeville Forum Discussion Notes - June 20, 2014 • Walkerton Forum Discussion Notes - June 16, 2014 • Brockville Forum Discussion Notes - June 23, 2014 • Rural Transportation Forum - Effective Models Handout • Rural Transportation Forum - Gas Tax Guidelines and Requirement June 2014 • Rural Transportation Forum - Case Studies Handout June 2014 • Rural Transportation Forum - Effective Models PPT June 2014 • Rural Transportation Forum - Case Studies PPT June 2014 • Rural Transportation Forum - Gas Tax Overview June 2014
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Page 60 of 226 3. Housing “The housing conditions of older people are often linked to their quality of life and whether they are able to age independently and actively in their community. Appropriate housing design and its proximity to community and social services allow older residents to live comfortably and safely, while housing affordability gives them peace of mind” (WHO, 2016).
Needs Identified by the Community Housing was also identified as a top concern among seniors. Many people expressed worry about their ability to live on a limited and fixed income when the cost of living, especially hydro, continues to increase. There was consensus from the community consultation that a broad mix of housing types and sizes is needed to meet the demands of a growing seniors’ population. Income disparities and less wealth being generated in the post Boomer generation will limit housing choices going forward. Smaller houses/apartments close to town with amenities that are within walking distance of home are desirable. According to the Haliburton County Housing Strategy 20 , there is very little rental housing stock within the County and far less that is affordable for many seniors on a fixed income. Not having a retirement home in Haliburton County leaves a huge gap between independent living and Long-Term Care (LTC) and consequently many seniors may choose to leave the community at this stage of life.
Changes to current planning regulations may be needed in order to facilitate alternative housing/living options, e.g. shared living spaces, mobile home/tiny home/co-housing communities, rental suites, garden/granny suites, secondary suites in accessory buildings, etc. For example, a Granny suite allows for co-housing with a parent(s), while maintaining
20 Haliburton County Housing Strategy, 2013.
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Page 61 of 226 independent living space. Similarly, an apartment over a garage may work well for an active senior or a live-in care-giver. Housing options like these need to be permitted and encouraged.
Short term accommodation for seniors may become appealing to some as a way to take a break from having to take care of everything oneself, especially when caring for another. One suggestion offered was for resorts in Haliburton County to consider offering short 3-5 day stays or even seasonal stays to seniors in the area and beyond. Seniors looking to avoid the high costs associated with going south for the winter but are no longer able to maintain their homes during this season may be interested in this option.
The role that non-profit housing plays in creating an age-friendly community is very important, especially for single seniors and those who rely solely on a government pension as income. A person can live in non-profit housing as long as they remain independent with or without support services, i.e. a person with dementia can stay in their own apartment to a point. The Poverty Reduction Strategy reported that at the end of 2011, there were 531 applicant households on the waiting list for affordable housing in CKL and Haliburton, and 29% of these were seniors21. Protecting the non-profit status of housing such as Parklane and Echo Hills Apartments and the availability of rent subsidy will be important going forward given the current demand and likelihood of an increased need for affordable rental housing with a growing senior’s population.
Also important going forward, is the citing of any new subsidized housing developments in locations where people have access to transportation options, services and amenities in order to facilitate aging in place. This is supported in policy 4.3.5 under the Housing section in the County’s Official Plan.
More and better access to support services to assist people to live in their homes longer is a critical piece in addressing the housing dilemma. Service Providers interviewed recognized the need for more in-home care and acknowledge that there is a shortage of allied care professionals (PSWs, Nurses, Occupational Therapists and Physiotherapists) to meet these needs at this time. However, this situation is not unique to Haliburton County. The need for access to affordable services such as home and yard maintenance, and snow removal also came up as necessary to aging in place.
21 Poverty Reduction Strategy For City of Kawartha Lakes and the County of Haliburton, 2012.
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Page 62 of 226 Over-all Messages: • A broader mix of housing types for seniors is needed such as townhouses, rental apartments, retirement homes with graduated living, and co-housing. • Not enough affordable options are available - wait lists for affordable housing are too long. • More and better access to support services is needed to assist people to live in their homes longer, i.e. expanded Home Care Services and Assisted Living Program (CSS- HHHS). • Changes to local planning regulations and the Ontario Building Code may be needed in order to facilitate alternative housing/living options. • The Provincial and Federal governments need to provide funding for the development of affordable housing to meet the needs of seniors now and in the future.
Recent & Current Initiatives Federal Government In 2016, the Canadian Mortgage and Housing Corporation held “Let’s Talk Housing” consultations to engage with Canadians from all walks of life and gather input for a National Housing Strategy.
The most important housing outcomes that were identified by participants in the National Housing Strategy survey are:22 • Affordability: housing must be affordable and meet people’s needs was the most important housing outcome identified. • Sustainability: housing needs to be financially, socially and environmentally sustainable. • Inclusivity: housing that helps distinct groups such as homeless, seniors, newcomers, Indigenous peoples, and people with disabilities. • Housing supports a better quality of life: housing that supports improving the quality of life.
Participants in the consultation process also felt that all levels of Governments have a role to play in the creation and implementation of a National Housing Strategy given that they are responsible for many aspects related to housing such as: regulation, planning, financing, designing, construction, and operation. They also play a key role in providing financial assistance and housing to those who’s housing needs cannot be met in the private market23.
22 National Housing Strategy: What We Heard from Canadians (Ottawa, November 22, 2016). https://www.cmhc- schl.gc.ca/en/corp/nero/nere/2016/2016-11-22-1115.cfm 23 What We Heard report, 2016. https://www.letstalkhousing.ca/pdfs/what-we-heard.pdf.
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Page 63 of 226 Federation of Canadian Municipalities In 2015, the Federation of Canadian Municipalities contracted with the Canadian Council on Social Development (CCSD) to research and report on the Municipal role in Canada’s changing demographic. The resulting report, Seniors and Housing: The Challenge Ahead, “describes the relationship between an aging population, evolving demands for housing and transportation, and the role being played by municipal governments in building and adapting cities and communities to respond to these changes.”24
This research revealed that despite progress in Canada in reducing poverty among seniors, significant groups of seniors remain economically vulnerable. In particular, seniors who live alone experience poverty at nearly twice the rate of other seniors. In addition, affordable rental housing options for seniors wishing to age in place are limited due to inadequate investments over the past decade in private purpose-built rental housing, conversions to condominiums and decreasing federal funding in social housing. Furthermore, the option to live in a seniors’ residence is beyond the reach of many seniors as the cost is 2.5 times higher than rents in the private market.25
FCM has identified housing as a key issue in supporting an aging demographic and reports that Municipalities will need to work in partnership with other levels of government and the private sector on targeted initiatives such as retrofitting homes to improve accessibility; sustaining investment in subsidized housing; and supporting the delivery of affordable rental housing be found at www.municipaldata.ca. Provincial Government In December 2016, the Ontario Government announced new legislation that would help to create more affordable housing in the province. This new legislation under the Planning Act allows municipalities to implement inclusionary zoning, which requires affordable housing units to be included in residential developments, and making second suites such as above-garage apartments or basement units in new homes less costly to build, by exempting them from development charges, among other things26.
Over the past ten years the Ontario Government has made a significant shift in direction for health care in the province with a focus on providing better community care and specifically
24 Seniors and Housing: The Challenge Ahead, 2015. Prepared for FCM by the Canadian Council on Social Development. 25 This report is part of the Quality of Life Reporting System (QOLRS), a program of the Federation of Canadian Municipalities (FCM), which measures, monitors and reports on social, economic and environmental trends in 26 of Canada’s medium and large cities and communities. Data can be found at www.municipaldata.ca. 26 News release, https://news.ontario.ca/mho/en/2016/12/ontario-passes-legislation-to-create-more-affordable- housing-for-families.html
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Page 64 of 226 home care27. This approach recognizes the important role that home care plays with respect to keeping people in their homes longer and out of costly LTC facilities.
In 2007, the Ontario Government announced its Aging at Home Strategy to “provide a continuum of community-based services for seniors and their caregivers to allow them to stay healthy and live independently and with dignity in their homes.” 28 Funding was distributed to each of the Local Health Integration Networks and regional plans were put in place to address local needs.
The Long-Term Affordable Housing Strategy for Ontario was updated in March of 2016 and focuses on increasing the supply of affordable housing, supporting people and ending chronic homelessness.
To assist in the implementation of the strategy, the Government of Ontario passed the Promoting Affordable Housing Act in December 2016, which amends four other pieces of legislation in an effort to increase the supply of affordable housing throughout the Province. The resulting changes to the Planning Act allow municipalities to require affordable housing units in all new residential developments through the implementation of Inclusionary Zoning and also requires municipalities to allow secondary suites in ancillary buildings, e.g. an apartment above a garage.29
Local Government The County of Haliburton Housing Strategy, developed in 2013, acknowledges the changing demographic and economic characteristics in the county that indicate needs are not being met by the County’s current housing supply30. The Strategy outlines the key issues associated with housing, some of which are echoed in this report including a need for more affordable rental housing for seniors and the important role that support services play in aging in place.
The County’s Official Plan (OP) was updated in 2017 and sets out minimum targets for affordable housing across the County at 25% of new housing units, and states that “affordable housing units should include a mix and range of types, lot sizes, unit sizes, functions and tenures
27 Ontario’s Action Plan for Seniors, 2013. 28 News release, https://news.ontario.ca/mohltc/en/2010/08/aging-at-home-strategy.html 29 https://news.ontario.ca/mho/en/2016/12/ontario-passes-legislation-to-create-more-affordable-housing-for- families.html 30 County of Haliburton Housing Strategy, 2013. https://haliburtoncounty.ca/wp- content/uploads/2013/08/Haliburton-Housing-Strategy-May-2-13.pdf.
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Page 65 of 226 to provide housing opportunities for all household types, including larger families, seniors, and residents with special needs”31.
The County OP also includes a policy section (4.4) on Second Units as per the Strong Communities through Affordable Housing Act, 2011 (the Act), which requires municipalities to allow second units. Among other things, second units support the changing demographics in the County by providing more housing options that can be used for elderly parents or for a live- in caregiver.
Municipalities are responsible for the provision of social housing and operate various housing developments through non-profit housing corporations. The Township of Minden Hills operates two seniors’ housing developments (60 years of age +) with a total of 54 units through Staanworth Non-Profit Housing Corporation and has recently completed a new development containing 12 units that is slated for occupancy in the spring of 2017.
In Dysart et al, the Haliburton Community Housing Corporation (HCHC) has two buildings, Parklane Apartments for seniors (60 years of age +) and Echo Hills, which is not specifically for seniors, however seniors currently make up about 70-80% of the tenants there. In recent years, these apartments have been physically retrofitted in ways to assist people to stay in their home. For example, automatic door openers were installed in units; door knobs were replaced with levers which are easier to open; taller toilets were installed; taps are changed from knobs to levers; and a portion of the bathtub can be cut-away to install an insert to convert it to shower. Also, Safe-T elements that only heat to 600F degrees are installed to reduce the risk of fires and save electricity. Units are inspected annually for trip hazards.
Whispering Pines housing development also in Dysart, is a 24 unit apartment building for seniors (60 years of age +) and is managed through the Kawartha Lakes-Haliburton Housing Corporation. All new social housing developments are required to have a mix of rental units, i.e. market rate, rent geared-to-income and affordable (80% of local market value), and are to be self-sustaining.
In the spring of 2015, the Municipality of Dysart et al proactively pre-zoned a property on Wonderland Road for a retirement residence in order to make it easier to attract a developer to build this type of facility in the community.
31 County of Haliburton Official Plan, 2017. https://haliburtoncounty.ca/wp-content/uploads/2015/02/Draft- Official-Plan-2017.pdf.
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Page 66 of 226 Central East Local Health Integration Network’s (CELHIN) The Geriatric Assessment Integration Network (GAIN) is part of the Central East Local Health Integration Network’s (CELHIN) Aging at Home Strategy. GAIN involves identifying high risk seniors in Haliburton County and developing a Coordinated Care Plan among allied health professionals to proactively visit these individuals for safety and home assessments, i.e. heat is on, water working, taking medications, trip hazards, etc. See the section on Community Support and Health Services for more information about this program.
Haliburton Highlands Health Services Supportive Housing and Assisted Living Programs are operated through the Community Support Services division of Haliburton Highlands Health Services (HHHS) and offer personal care and homemaking services. However, both programs are only provided within a limited geographic area, i.e. Supportive Housing within 3-4 minutes of seniors’ apartments in Minden, Haliburton and Wilberforce, and Assisted Living within a 15 km radius of Haliburton Village. There is currently a waiting list for these services.
Community-based Initiatives Haliburton Highlands CARP Chapter 54 The Aging Well Committee brought the idea for Solterra co-housing to the County in 2013. Solterra offers shared home ownership with private suites between 400-600 square feet that include a bedroom, sitting room and a 3 or 4-piece bathroom, as well as access to a common area for meals and socializing. Depending on the needs of the home owner’s daily homemaking services including meals, laundry, and help with medication can be purchased. The local CARP Chapter expressed an interest in the Solterra model and had some capacity to explore it further. A piece of property has been purchased on Hill Top Market Road, outside of Haliburton Village, however, there haven’t been any investors to date.
Places for People Places for People (P4P), is a Non-Profit Corporation that “creates secure affordable rental housing in Haliburton County for those at risk of homelessness, and supports our tenants to make a positive difference in their lives.”32 P4P currently owns three rental properties and manages one other on behalf of HHHS. However, their priority to date has been to house families in need of housing.
32 Places for People website, http://www.placesforpeople.ca/.
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Page 67 of 226 Haliburton County Development Corporation In 2014, the Haliburton County Development Corporation (HCDC) commissioned a Market Feasibility Study for a Retirement Residence in the Haliburton Highlands. The report was completed by Care Planning Partners Inc. in September of that year and concluded that: “…a Retirement Residence in the Haliburton Highlands will be able to lease at a rate of approximately 3 units per month, filling 95% of the proposed 120 units within thirty-three (33) months, including 15 residents as a result of pre-marketing efforts.”33
Burlington Age-Friendly Senior’s Council The Burlington Age-Friendly Senior’s Council has created the Halton HomeShare Toolkit to help facilitate shared accommodation between home providers and home seekers. The group offers the following definition of a HomeShare: “a living arrangement between two or more people, usually unrelated, who live together in the same residence. Typically, each person has his or her own private space and will share common areas, such as the kitchen and living room. Household responsibilities can be shared, or sometimes services can be exchanged for reduced accommodation expenses. Services might include: cutting the grass, gardening, household cleaning, taking care of pets, and more.” Some of the benefits that HomeShare can offer include companionship, reduce isolation and provide security, cost effective and affordable for both parties, and enabling home providers to remain in their own homes longer and with greater independence.34
Recommendations for Action • Implement Inclusionary Zoning to allow municipalities to require developers to include affordable housing units in all new residential developments.
• Develop policies that permit secondary suites in ancillary buildings, such as above a garage, to provide housing for an aging parent(s) or caregiver.
• Review and identify opportunities to facilitate alternative housing/living options through changes to local municipal planning regulations, for example: o Mobile Home and Tiny Home communities, and Garden Suites. o Contact the Planning Department of the Township of Minden Hills for more information about the Housing Task Force that has been convened for this purpose.
33 Care Planning Partners Inc., 2014. 34 Halton HomeShare Toolkit, http://burlingtonagefriendly.ca/wp-content/uploads/2015/02/The-HomeShare- Toolkit-Final.pdf.
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Page 68 of 226 • Develop a Housing Committee at the County level to implement the Haliburton County Housing Strategy. There is currently no mechanism in place for the Housing Strategy to be implemented nor is there a monitoring and evaluation process in place to measure success.
• Develop a strategy at the County level to proactively “court” companies like Chartwell and others to build a retirement home in the county. Review the report commissioned by HCDC as a starting place.
• Research existing infrastructure opportunities for a retirement residence, for example: o The Pinestone or schools that may be slated for closure, o Consider moving the 30 LTC beds at Highland Wood in Haliburton to Hyland Crest in Minden so that all 90 LTC beds are at Hyland Crest, then converting Highland Wood into a retirement residence.
• Develop and promote a HomeShare Toolkit to provide guidance to home seekers and homeowners. This type of housing arrangement can help off-set the costs and maintenance associated with homeownership and can be beneficial to both parties.
• Advocate for continued funding from the Provincial Government for the Aging at Home Strategy for programs such as GAIN, which provides assistance to people to live in their home and remain independent longer. The costs for LTC far outweigh those involved with providing in-home support.
• Advocate for increased funding to expand the reach and capacity of the Assisted Living program operated through HHHS Community Support Services (currently only offered within a 15km radius of Haliburton Village).
• Advocate for changes to the Canadian Mortgage and Housing Corporation’s mortgage funding eligibility so that co-housing options like Solterra are backed by the banks in the same way that mortgages for other housing types are.
• Engage with and encourage the building community to use the Simply Safer Simply Smarter - How to Build and Renovate Toolkit as a tool for building or renovating a safer home with respect to falls prevention.
Relevant Plans, Policies and Tools • County of Haliburton Official Plan, 2017 https://haliburtoncounty.ca/wp- content/uploads/2015/02/Draft-Official-Plan-2017.pdf
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Page 69 of 226 • County of Haliburton Housing Strategy, 2013 https://haliburtoncounty.ca/wp- content/uploads/2013/08/Haliburton-Housing-Strategy-May-2-13.pdf • Poverty Reduction Strategy for City of Kawartha Lakes and County of Haliburton, 2012 https://www.city.kawarthalakes.on.ca/residents/house-and- home/Poverty_Reduction_Strategy_2012.pdf
• Aging at Home Strategy for Ontario https://news.ontario.ca/mohltc/en/2010/08/aging-at-home-strategy.html • Long-Term Affordable Housing Strategy for Ontario https://news.ontario.ca/mma/en/2016/03/ontario-transforming-housing-and- homelessness-system.html • Promoting Affordable Housing Act https://news.ontario.ca/mho/en/2016/12/ontario- passes-legislation-to-create-more-affordable-housing-for-families.html • Seniors can seek out provincial and municipal grant programs that may be available to renovate/retrofit their homes through their local Service Ontario office or Municipality. - Ontario Government Healthy Homes Renovation Tax Credit https://www.ontario.ca/page/healthy-homes-renovation-tax-credit - Adaptable Homes Information from the Canadian Mortgage and Housing Corporation https://www.cmhc-schl.gc.ca/en/co/acho/adho/index.cfm • Ontario Professional Planners Association, Healthy Communities and Planning for Age- Friendly Communities: Call to Action, 2009. http://ontarioplanners.ca/PDF/Healthy- Communities/2009/Call-to-Action-Age-Friendly-Communities-June-18-20.aspx
• CMHC National Housing Strategy https://www.cmhc- schl.gc.ca/en/corp/nero/nere/2016/2016-11-22-1115.cfm • National Housing Strategy: What We Heard from Canadians (Ottawa, November 22, 2016). https://www.cmhc-schl.gc.ca/en/corp/nero/nere/2016/2016-11-22-1115.cfm • What We Heard report, https://www.letstalkhousing.ca/pdfs/what-we-heard.pdf. • Seniors and Housing: The Challenge Ahead, 2015. Prepared for FCM by the Canadian Council on Social Development, http://www.fcm.ca/Documents/reports/FCM/Seniors_and_Housing_Report_EN.pdf
• Solterra Co-housing Ltd. www.solterraco-housing.com • The Canadian Co-housing Network, www.cohousing.ca • Halton HomeShare Toolkit http://burlingtonagefriendly.ca/resources/publications/ • HomeShare Canada http://www.homesharecanada.org/
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Page 70 of 226 4. Social Participation Participating in leisure, social, cultural and spiritual activities in the community, as well as with the family, allows older people to continue to exercise their competence, to enjoy respect and esteem, and to maintain or establish supportive and caring relationships (WHO, 2007).
Needs Identified by the Community The most common response to the question “what does an age-friendly community look like to you?” was centred around the desire for a Community Centre that is a multi-use facility with low cost recreational activities and programming for people of all ages and abilities. The people that we heard from made it clear that this facility should not be a “Seniors Centre” but rather an intergenerational place that includes a “drop-in” space where seniors could meet informally with others. Many seniors mentioned the loss of this type of space since the closure of Haliburton County Community Care office in Haliburton Village and this gap has not been filled.
Seniors talked about their involvement in social groups, boards and committees and that there is no shortage of things to do in Haliburton County if you have an interest. However, there was some discussion about how challenging it can be to engage seniors who do not live right in town and how it can feel isolating at times, especially as people drive less and also during the winter months.
The senior’s apartments in Minden Hills, Dysart et al and Highlands East all have an Activities Committee that plans social gathers such as Bingo, potluck dinners, order-in dinners and other events to engage residents and encourage social interaction. However, people acknowledged that it can be challenging at times to get someone to take the lead and organize activities.
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Page 71 of 226 Seniors in Wilberforce voiced that they sometimes felt left out of other programs and activities that are available to seniors in Haliburton and Minden, such as the exercise program that is offered through CSS. The availability of instructors and distance to travel were cited as reasons why this program is not offered in Wilberforce. The SMART Exercise Program offered by the VON was suggested as an alternative to pursue as this program uses a “train-the-trainer” model and local people could be trained as leaders rather than depending on someone from outside of the municipality to deliver the program. This program is operating successfully in both Minden and Haliburton Villages. Tai Chi used to be offered, however the cost to participate in this program was too much of a barrier for some to continue. At various times, there has been an indoor walking group during the winter months at the Lloyd Watson Centre, which is cost- free.
We heard from seniors in Minden that the high rental fees associated with using the Community Centre are prohibitive to its use. Some felt that it wasn’t really a “community centre” if it wasn’t available for use by the community and thought that it would be better to have the space being used given that the building is staffed rather than have it sit empty.
Hearing loss was identified by many as a barrier to social participation as people age. Various ways to overcome this were suggested such as having portable amplification devices available in public spaces and auditing public spaces for ways to improve the acoustics to support people with a hearing impairment.
Over-all Messages: • Need to value the health benefits of social stimulation. • There is a desire for a Community Centre that is a multi-use facilities for people of all ages with fitness equipment, café, meeting rooms, indoor walking track, pool • Need to identify space in each town for a drop-in centre where seniors can meet and socialize. • Programming for seniors such as the Falls Prevention Exercise Program needs to be offered in all 4 municipalities – not just Haliburton and Minden. • Hearing loss is a social barrier to many and could be addressed through the use of microphones and portable amplifiers, and the assessment of acoustics of rooms/buildings.
Current & Recent Initiatives There are numerous programs, events, service clubs and informal groups that welcome seniors as members. All four municipalities in the County offer recreation programming for seniors and information can be found on their websites.
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Page 72 of 226 Haliburton Highlands CARP Chapter 54 In the past, local CARP Chapter 54 has offered bus trips to Toronto to dinner and the theatre, and also to the CARP National’s Boomer Show. Chapter 54 recently received funding to organize a Cyber Seniors program that matches seniors who want to learn how to use the internet with youth who are internet savvy and can teach them skills. The program aims to train seniors on using social media so that they can better communicate with their grandchildren and other members of their family.
Central East CCAC An annual Seniors Seminar is hosted jointly by the Federal and Provincial members of Parliament for Haliburton-Kawartha-Brock, and organized by the CCAC. This event, held at the Haliburton Legion, includes guest speakers on various topics, information displays from numerous organizations and agencies that provide services to seniors, and lunch. The Senior’s Seminars are an opportunity for non-profit organizations and government agencies to provide information to seniors on issues that affect their daily lives, such as power of attorney, palliative care services, and recent fraud scams.
Recommendations for Action • Advocate for a Community Centre that is a multi-use facility with recreational activities and programming for people of all ages and opportunities for physical fitness (e.g. a pool, indoor walking area/track, etc.), a café and rooms where seniors can meet and be active.
• Research and identify an indoor social gathering place in each town/village where seniors can come together and socialize.
• Review policies regarding facility rental fees to identify ways to reduce barriers to participation in recreation and social programs. Seniors in Minden identified that the high cost of rental fees is a barrier to their ability to access the community centre for social and recreational opportunities. Consider inviting the senior’s community in Minden to use the facilities by donation during certain times of the day and/or evening. Seniors are looking for a “drop-in” space and a welcoming atmosphere.
• Advocate for a sound system at the Northern Lights Pavilion that accommodated people with hearing loss/impairments. Hearing loss was identified as something that made people feel socially isolated. Getting out to enjoy music or a play are opportunities to interact with peers.
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Page 73 of 226 • Engage with local and other organizations that can provide resources for auditing public buildings for amplification and how to make improvements acoustically to support people with hearing loss. Develop a process to assess public buildings.
• Develop a partnership between the Aging Well Committee and CARP to host a workshop series to bring speakers on topics such as “living longer, not just lasting longer”; workshops that honour elderhood and how to harvest life experiences, etc.
Relevant Plans, Policies & Tools • Working Together for Seniors: A Toolkit to Promote Seniors’ Social Integration in Community Services, Programs and Policies. Federal/Provincial/Territorial Ministers Responsible for Seniors, November 2007. http://www2.gov.ba.ca/assets/gov/people/seniors/about- seniorsbc/pdf/working_together.pdf.
• Social Participation and its Benefits, University of Manitoba Centre for Aging, 2013. https://www.gov.mb.ca/seniors/publications/docs/senior_centre_report.pdf
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Page 74 of 226 5. Respect & Social Inclusion “An inclusive society encourages older people to participate more in their [community’s] social, civic and economic life. This, in turn, promotes active ageing” (WHO, 2016).
Needs Identified by the Community The feedback received for this domain of an AFC centred around how the business sector can be more inclusive and respectful of seniors in Haliburton County as well as an over-all shift in mind-set toward aging.
The application of the seven principles of Universal Design are essential in creating an inclusive community (See links provided at the end of this section).
“Universal Design is the design and composition of an environment so that it can be accessed, understood and used to the greatest extent possible by all people regardless of their age, size, ability or disability. An environment (or any building, product, or service in that environment) should be designed to meet the needs of all people who wish to use it. This is not a special requirement, for the benefit of only a minority of the population. It is a fundamental condition of good design. If an environment is accessible, usable, convenient and a pleasure to use, everyone benefits. By considering the diverse needs and abilities of all throughout the design process, universal design creates products, services and environments that meet peoples' needs. Simply put, universal design is good design.”35
35 The Centre for Excellence in Universal Design, http://universaldesign.ie/What-is-Universal-Design/.
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Page 75 of 226 Using a Universal Design lens is one way of meeting the needs of all without segregating or stigmatizing individuals. For example, including a grab bar in all washroom stalls rather than just the “handicapped” stall. The message that we heard was that Universal Design needs to become routine accommodation rather having separate facilities/products/services.
We also heard from seniors that businesses need to do a better job of making their establishments accessible by installing ramps and handrails wherever possible, and where this is not possible, installing door bells in order to signal to someone inside that a person requires assistance to enter the premises. Accessible entrances should be located at the front of buildings for all to use and not at the back to avoid segregating or stigmatizing users. Businesses also need to communicate in their promotional materials (brochures, websites, etc.) if their establishments are accessible so that people don’t arrive there only to find out that they can’t get in.
Restaurants could consider offering “early-bird” dinner specials for seniors held a little earlier in the afternoon, before the dinner rush. This would mean that the restaurants are less noisy, which was identified as a problem for seniors who have difficulty hearing in rooms with a lot of ambient noise. Meals could consist of smaller portions at a lower cost to make it more affordable to eat out and less wasteful. This was seen as a business opportunity for restaurants and way to include seniors as patrons – a mutually beneficial arrangement.
Within commercial establishments seniors indicated that it would be helpful if isles were kept uncluttered and are wide enough for a person using an assistive device to easily negotiate. Something else that would be helpful during the winter months is a chair inside the entrance of stores where people could sit and take the non-slip devices off of their shoes. Another suggestion was to offer carry-outs at grocery stores as a matter of course, so that seniors don’t have to feel embarrassed about asking for assistance.
Public washrooms also came up as an important feature of an age-friendly community. These facilities need to be available in every town, accessible, and their locations well identified by signage, including wayfinding signage to guide people to their location.
Thinking of inclusion, it’s important to acknowledge populations of seniors who may be marginalized. For example, it was noted that there is a Lesbian Gay Bisexual Transgendered Queer (LGBTQ) seniors’ community in Haliburton County. Ensuring that all perspectives are welcome will help organizations and local governments to become more aware of the needs of LGBTQ seniors.
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Page 76 of 226 Over-all messages: • End the stigma of “aging” and work toward a societal shift in viewing aging as a process from birth to death, not one stage of life. • When a person is respected and included they feel a sense of belonging in their community. • Apply the principles of Universal Design. • Businesses need to step up! There is a need for better accessibility into stores, e.g. ramps and handrails, so that seniors with mobility challenges are not shut out from engaging in commerce. • Clearly identify where public washrooms are located in every town.
Current & Recent Initiatives Provincial Government Accessibility for Ontarians with Disabilities Act (AODA) AODA came into force in 2005. The law sets out a process for developing and enforcing accessibility standards in government, businesses, non-profits and public-sector organizations to help reach the goal of an accessible Ontario by 2025. The Customer Service Standards apply to every person or organization that provides goods or services to members of the public and may include developing a plan, policies and providing staff training.36
Local Government Barrier Aware Programme – County of Haliburton The County of Haliburton’s Joint Accessibility Committee has initiated a Barrier Aware Programme to assist local businesses and raise awareness of potential barriers to providing the goods and services they offer. Interested businesses can contact the Barrier Aware team to provide an assessment of their premises and provide advice on ways to remove barriers to accessibility. There is no cost to businesses for this service.37
Community-Based Initiatives StopGap Temporary Ramp Project In 2013-14, the Aging Well Committee worked with the Municipality of Dysart et al to initiate a StopGap Ramp Project in Haliburton Village and supply a temporary ramp to eligible business owners to help them make their establishments more accessible. This local project is part of a larger StopGap Ramp initiative which started in 2011 as a volunteer-run campaign that creates
36 Government of Ontario; How to Make Customer Service Accessible, https://www.ontario.ca/page/how-make- customer-service-accessible 37 The County of Haliburton, Barrier Aware Programme, https://haliburtoncounty.ca/services/accessibility/barrier-aware/.
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Page 77 of 226 awareness about barriers in the built environment. Through donations from local hardware stores and volunteer labour, lightweight plywood ramps are built and painted in bright colours with StopGap.ca stenciled on them to attract attention and direct people to the website to learn more. Although these ramps are temporary structures, they provide a “stop gap” measure to providing access into businesses and highlight how a simple ramp can make life easier for everyone - parents pushing strollers, couriers using dollies to handle heavy packages and people using mobility aids.38
Installation of Doorbells for Local Businesses In 2016/2017 doorbells were purchased by the Aging Well Committee, to provide to local businesses in Haliburton Village to make accessibility easier, for those who might need assistance. Accessible entrances can be costly for business owners and yet providing an option to have a door opened, or to have a hand up the stairs is available by pressing a doorbell, then it creates a more inclusive environment.
Installation of Handrails at Northern Lights Performing Arts Pavilion A member of the Aging Well Committee raised a concern regarding accessibility and safety at the Northern Lights Performing Arts Pavilion in Haliburton Village (NLPAP). The issue related to inadequate house lighting, lack of hand-railings and staggered depth of stairs to the seating, all of which made it difficult to navigate in semi-dark conditions. After conversations in the community, the evidence was clear that this was a serious issue for people with a disability and elderly patrons, and there were stories of falls and confirmed reluctance to attend events at this venue due to the lack of accessibility. Representatives from the Aging Well Committee attended a board meeting of the NLPAP and presented detailed plans for a theatre of a similar size and function that they had found in Saskatchewan where hand-railings had been installed to address a very similar concern. The board for the NLPAP acted quickly and handrails for six rows were installed almost immediately based on the plans provided. Reflective tape was also installed along the edge of stairs to improve visibility and safety. The entire theatre will be equipped with handrails during renovations planned for the spring 2018.
38 StopGap Foundation, http://stopgap.ca/the-ramp-project/
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Page 78 of 226 Recommendations for Action • Develop an awareness campaign to shift thinking about accessibility to support a spectrum of people from young families to older adults using principles of Universal Design.
• Engage local businesses, BIAs and the Chamber of Commerce in a conversation about Universal Design, AODA Standards for Customer Service and how they can better accommodate seniors in their establishments.
• Advocate for handrails/grab bars, ramps, door bells and other devices to improve access into public buildings and local businesses.
• Engage with local businesses to develop “age-friendly” practices such as “Early Bird Specials” at restaurants and keeping their isles free of clutter.
• Engage with local and other organizations that can provide resources for auditing public buildings for amplification and how to make improvements acoustically to support people with hearing loss. Develop a process to assess public buildings.
• Create empowering and supportive environments that celebrate diversity and visibility of LGBTQ older adults.
Relevant Plans, Policies & Tools • County of Haliburton Joint Accessibility Committee, Barrier Aware Programme, https://haliburtoncounty.ca/services/accessibility/barrier-aware/.
• Centre for Excellence in Universal Design, http://universaldesign.ie/What-is-Universal- Design/The-7-Principles/ o Principle 1: Equitable Use o Principle 2: Flexibility in Use o Principle 3: Simple and Intuitive Use o Principle 4: Perceptible Information o Principle 5: Tolerance for Error o Principle 6: Low Physical Effort o Principle 7: Size and Space for Approach and Use
• Accessibility for Ontarians with Disabilities Act Customer Service Standards, https://www.ontario.ca/page/accessible-customer-service-standard-final-proposed- changes-2014
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Page 79 of 226 • CARP’s Vision for Age-Friendly Cities & Communities, http://www.carp.ca/2016/05/30/carps-vision-age-friendly-cities-communities/
• Ontario Professional Planners Association, Healthy Communities and Planning for Age- Friendly Communities: A Call to Action, 2009. http://ontarioplanners.ca/PDF/Healthy- Communities/2009/Call-to-Action-Age-Friendly-Communities-June-18-20.aspx
• StopGap Foundation, http://stopgap.ca/the-ramp-project/
• Senior’s Pride Network, http://seniorpridenetwork.com/resources.htm • Rainbow Health Ontario, https://www.rainbowhealthontario.ca/
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Page 80 of 226 6. Civic Participation and Employment “An age-friendly community provides options for older people to continue to contribute to their communities, through paid employment or voluntary work if they so choose, and to be engaged in the political process” (WHO, 2007).
Needs Identified by the Community A previous survey by the Aging Well Committee (2009), found that almost 70% of seniors volunteer at least one hour every week, with 12% volunteering more than 8 hours every week. Twenty percent of seniors also stated that they were looking for volunteer opportunities in the community. More than 26% of seniors reported not having enough money to pay their monthly bills at least once each year, with 9% being each month and 8% at least twice each year.39 The Age-Friendly Master Plan survey (2016) found that 62% of seniors are retired, while 13% indicated that they work full-time and 9% work part-time.
Many agencies rely on volunteers for program and service delivery in Haliburton County, and it is mostly young seniors helping vulnerable and frail seniors. At HHHS alone there are more than 200 volunteers involved in the various programs that are delivered through their Community Support Services division, with an average age of 60-65 years40.
Seniors recognized the that the need for volunteers will only increase as the population continues to age. According to the 2016 census, 32.9% of residents in Haliburton County are
39 Age-Friendly Haliburton County Report, 2010. 40 Interview, July 15, 2016.
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Page 81 of 226 sixty-five years of age or older. These shifting population demographic, will likely influence the sustainability of programs and services that rely heavily on seniors as their primary source of volunteers.
The Age-Friendly Haliburton County Report written in 2010 identified the lack of an advocate for seniors needs and issues as a weakness with respect to creating a more age-friendly community. However, through this latest planning process the Aging Well Committee (AWC) was able to recruit new members to the group and there is an action plan in place to guide them. The AWC is well positioned to be a unified voice to bring discussions of senior’s issues to the forefront. The key roles of the AWC going forward will be to advocate for change, and to monitor and evaluate progress on the recommendations for action outlined in the AFMP.
Seniors that we heard from want to be part of the planning process and are looking to all levels of government to do their part to shape communities that meet the needs of the growing senior demographic. This includes taking action on housing and transportation options. Seniors want to be consulted by their local governments on changes to the built environment as they relate to their ability to move independent around their communities as well as their interests in a multi-faceted recreation complex.
Over-all Messages: • Seniors make up a large portion of the volunteer base in Haliburton County and many agencies rely on volunteers for program and service delivery. • Seniors groups such as the Aging Well Committee and CARP would like to be proactively consulted for input when changes are made to the streetscape. • There may be economic development and employment opportunities related to meeting the needs of a retirement community, like Haliburton County, that have not yet been explored.
Current & Recent Initiatives See the Community-Based Initiatives in section on Respect & Social Inclusion for recent initiatives of the Aging Well Committee. Also see the Implementation section of this report for the Aging Well Committee’s Action Plan for actions around advocacy that have been identified through this planning process.
Recommendations for Action • Engage senior’s groups such as the Aging Well Committee and CARP proactively for input during any streetscape design process.
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Page 82 of 226 • Engage senior’s groups such as the Aging Well Committee and CARP proactively for input during any planning process for recreation facilities.
• Develop an economic development strategy that assesses the needs of seniors and the employment opportunities that these needs may present for young people and families.
• Implement a central volunteer services agency to coordinate efforts to recruit and train volunteers. Volunteers are critical to the delivery of programs and services, particularly ones that support frail or vulnerable seniors.
• Support HHHS-CSS, CCAC and the LHIN to raise awareness of the health and support programs and services available for seniors.
Relevant Plans, Policies & Tools Ontario Ministry of Municipal Affairs Land use planning is the only type of planning that requires municipal governments to consult with the public through legislated public meetings and open houses. Land use plans, policies and legislation helps guide decision making around where homes and factories should be built; where parks and schools should be located; and where roads, sewers and other essential services should be provided in communities.
The Ministry has created a Citizen’s Guides to Land Use Planning in Ontario, http://www.mah.gov.on.ca/Page338.aspx to help members of the public engage in the planning process. • Disclaimer
• 1. The Planning Act
• 2. Official Plans
• 3. Zoning By-laws
• 4. Subdivisions
• 5. Land Severances
• 6. Ontario Municipal Board
• 7. Northern Ontario
• 8. Building Permits
• 9. The Plan Review and Approval Process
• 10. Making mediation work for you
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Page 83 of 226 7. Information & Communication “Staying connected with events and people and getting timely, practical information to manage life and meet personal needs is vital for active aging” (WHO, 2007).
Needs Identified by the Community Many seniors felt that support agencies could do a better job of communicating about the services and activities that are offered. Service providers and seniors felt that the roles of the CCAC and CSS were unclear in the community and confusing to clients. There seem to be some branding and communication issues at play here. For example, when CCACs were first created, they had different names in different communities, which may have added to the confusion about who the organization was and what it did. Also, information gathered through the focus groups with seniors, revealed that many didn’t know the scope of programs offered through CSS and continue to refer to the organization as “Community Care”. Similarly, a comment was made that the HHFHT has been around since 2006 but the community still doesn’t know what services they offer.
Although many seniors are using the internet more, many felt that agencies rely too much on websites as their medium for information sharing, and that print material also needs to be available in places that seniors frequent. A suggestion was made to have this information sent out with the tax bill. Seniors also felt strongly that having a phone number included in information where people can call and reach a real person – not an automated system – is still essential.
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Page 84 of 226 Clearer definitions need to be used to communicate what a Personal Support Worker is/does and what a Personal Service Worker is/does. This can be confusing for seniors wishing to access home-care services as they may be eligible for services covered by the government through CCAC or they may need to purchase services available through CSS.
The lack of reliable cell phone service in various parts of the County means that some seniors are not able to use assistive devices such as lanyards with emergency buttons to signal for help. For example, if their emergency contact number is a cell phone number, the person may be out of range of service and not receive the distress signal.
We heard that navigating government websites can be challenging and seniors specifically identified the Minden Hills and County websites as being difficult to navigate to find information. Municipal governments have accessibility standards that they are required to adhere to with respect to the functionality of their websites. Beginning January 1, 2014 all new public websites, significantly refreshed websites and any web content posted after January 1, 2012 must meet Web Content Accessibility Guidelines (WCAG) 2.0 Level A.41
Seniors living in senior’s apartments had positive comments about the Highlander Newspaper as this paper is delivered to them at no charge. They also felt that the internal bulletin boards are a good source of information about the social activities happening within the building.
Many seniors reported that Canoe Radio was an important medium for hearing about events, activities and news in Haliburton County. However, some noted that the reception was poor, (Minden and Wilberforce) especially during the summer months.
According to the Aging Well survey in 2009, the percentage of seniors that feels properly informed all or most of the time about community events is close to 90%. The local paper was found to be the method most seniors (78%) learn about community events, with local radio station and word of mouth following at 58% and 43% respectively. Over 70% of seniors reported owning and use a computer, and about 74% reported having access to the Internet.42
We learned that the sound system in the NLPAP could be improved for seniors with a hearing loss. This may be a place where portable hearing devices could be made available to assist with amplification. Minden Hearing Services was identified as a local resource to assist municipalities
41 Government of Ontario; How to Make Websites Accessible, https://www.ontario.ca/page/how-make- websites-accessible. 42 Age-Friendly Haliburton County Report, 2010.
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Page 85 of 226 and other organizations in the assessment of spaces/rooms for ways to improve the acoustics for people with hearing loss.
Over-all Messages: • The Highlander is a free newspaper which makes it more accessible to people on a fixed income. • Canoe Radio provides great information about what’s happening in the community but there is poor reception in many parts of the County. • Many seniors do not use computers, so having a phone number included in information where people can call is still essential. • Hearing loss is a barrier for many seniors and can limit participation social events. • There is a need for more full-time people in support roles similar to the Seniors’ Health Nurse at HHFHT (currently only PT) – to provide information one-on-one.
Current & Recent Initiatives Provincial Government Accessibility for Ontarians with Disabilities Act (AODA) AODA came into force in 2005. The law sets out a process for developing and enforcing accessibility standards in government, businesses, non-profits and public-sector organizations to help reach the goal of an accessible Ontario by 2025. The Standards for Information and Communication are meant to address the removal of barriers in access to information by creating, providing and receiving information and communications in ways that are accessible for people with disabilities. The standards apply to businesses and non-profit organization that have one or more employees and may include training, accessible formats and communication supports, and accessible websites and web content.43
Community-Based Initiatives Haliburton Highlands Help Directory The Haliburton Highlands Help Directory was produced in 2016 by a group of volunteers representing several church communities and organizations know as the Working Together Committee. The spiral bound booklet contains information on a number of support services available throughout the County from employment services to clothing, health and housing supports. The booklet was very popular when it came out and there is talk about having it updated and reprinted.
43 Government of Ontario: How to comply with the Integrated Accessibility Standards Regulation, https://www.ontario.ca/document/how-comply-integrated-accessibility-standards-regulation
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Page 86 of 226 CARP Local CARP Chapter 54 recently received funding through the Ontario Government44 to organize a Cyber Seniors program that matches seniors who want to learn how to use the internet with youth who are internet savvy and can teach them skills. The program will begin in the Fall 2017, and will involve young people either from SSFC or the High School, or both, who will be recruited to form a Cyber Senior "Team". This Team will work with Seniors in their own home, on their own computers to train them on Facebook and other social media so that they can better communicate with their grandchildren and other members of their family. The goal of the program is to use technology to close the huge "generation gap" that is isolating many seniors from the young people in their lives.
Recommendations for Action • Support the creation of a directory of services available to seniors in print copy that could be distributed widely through public venues such as the library or the tax bills.
• Advocate for the inclusion of a phone number, not just a web address, in any information relevant to seniors as many do not use computers.
• Engage community groups such as the Aging Well Committee and the Barrier Free Team of the County’s Accessibility Advisory Committee in audits of local government websites for user-friendliness to seniors.
• Engage with local and other organizations that can provide resources for auditing public buildings for amplification and how to make improvements acoustically to support people with hearing loss. Develop a process to assess public buildings.
• Lanyard type portable hearing devices could be made available on loan through the library.
• Support improvements in the coverage of reliable cell phone service so that seniors in remote areas can effectively utilize assistive devices such as lanyards with emergency buttons. Technology such as this is useless unless the infrastructure is there to support it.
• Engage in a conversation with the Station Manager at Canoe Radio to see if anything can be done to boost reception throughout the County.
• Develop an information piece that could be given to family members of a senior who has recently been discharged from hospital outlining the various support services that
44 Ontario Seniors Community Grant Program
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Page 87 of 226 are available in the community. This could be particularly helpful to family who don’t live in the community or a friend/neighbour who may assist with care.
• Engage in a conversation with Aging Well Committee members to see if there is interest in initiating a regularly scheduled senior’s oriented radio show on Canoe FM, i.e. Aging Outside the Box, that could feature different topics related to aging well in Haliburton.
• Develop a communications strategy to present the contents of the Age-Friendly Master Plan to various audiences throughout the County.
Relevant Plans, Policies & Tools • Government of Ontario: How to comply with the Integrated Accessibility Standards Regulation, https://www.ontario.ca/document/how-comply-integrated-accessibility- standards-regulation • Accessibility for Ontarians with Disabilities Act, http://www.aoda.ca/a-guide-to-the- integrated-accessibility-standards-regulation/
• Cyber-Seniors, https://drive.google.com/file/d/0B5DPDihc8_16ekpabzU3Y3RoRU0/view
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Page 88 of 226 8. Community Support and Health Services “Accessible and affordable community and health services are crucial in keeping seniors healthy, independent, and active. This involves an appropriate supply of aged care services conveniently located close to where older people live, and trained health and social workers to provide these services” (WHO, 2016).
Needs Identified by the Community Overall, health services were viewed very positively by seniors in Haliburton County. The 2009 Aging Well survey found that 77% of seniors had a family doctor or nurse practitioner in Haliburton County. Seniors felt that primary first response medical care is good and there are some specialized services available. Other services that seniors identified as helpful in terms of aging in place include home safety checks and grocery/pharmacy delivery service.
More doctors are needed, especially in Minden, and allied care professionals (PSWs, Nurses, Occupational Therapists, Physiotherapists) to provide in-home care, house cleaning, food prep, etc. Wait lists for allied care professionals are too long and can impede rehabilitation or limit a person’s ability to stay in their home. Support services provided in-home are delivered on a triage basis whereby people with higher needs get service first. People may be eligible for services but there just are not the professionals available to meet the demand. In addition, we heard from many that there are not enough respite services and we need to develop better care for caregivers. It was noted that senior’s residences out of County such as Chartwell Homes offer respite as well as short term winter stays.
System navigation and coordination were themes across the research from both seniors and service providers. Seniors want assistance in negotiating the complicated world of community support and health services, and a “Navigator” role was identified by many seniors and service providers as a way to help. Coordinating care among a diverse group of professionals is a great way to provide well-rounded care to people with complex needs. A shared electronic medical records platform would provide greater access to medical records across the care spectrum and
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Page 89 of 226 facilitate coordinated care as well as patient/client access to their own records. Other suggestions for improved coordination included: using a common intake form to limit the number of times a person has to tell their story; coordinated transportation arranged to travel to Peterborough/Lindsay for appointments; as well as a drop-off location/service in each municipality where diagnostic equipment could be couriered back to Peterborough/Lindsay hospitals.
There is an opportunity to organize and communicate existing community support services more effectively including information sharing among agencies about the complimentary services that they offer. For example, neighbouring hospitals and surgeon’s offices should all have information about the Home at Last transportation services, which is funded by the CELHIN and is a partnership between hospitals and CSS and the Community Care Access Centre (CCAC).
Seniors told us that there is a need to engage the younger generation who are potential caregivers for parents whose health care and support needs may change over time, to make sure that they know who to call and what services are available locally, e.g. Home at Last. There could be a brochure or handbook that includes a section for people to fill-out as a resource for family members and/or friends. Many seniors do not have children or other family living in the area, and an information package could be a helpful resource to grown children who suddenly find themselves in the position of advocate or care giver.
We also heard seniors say that their contemporaries need to change their mind-set about paying for house cleaning and other home maintenance when they are unable to do these tasks anymore. This creates jobs for people who need them and also allows seniors to feel taken care of. There are individuals with private businesses who offer these services for those who can afford to pay market value. There are also some services offered through CSS that may have a nominal fee.
There could be some entrepreneurial opportunities related to servicing the aging population in Haliburton County as well as opportunities for volunteers. The top 5 services needed in Haliburton County were identified as: • Home repair and maintenance • Yard work • House cleaning • Transportation • Personal homecare
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Page 90 of 226 Services for preventative care and rehabilitation are also lacking. Prevention was identified as an important and cost-effective approach to reducing health risks, i.e. assessments for mobility devices. Supporting people to support themselves throughout all life stages is an important piece to aging in place. Seniors also acknowledged that they have a role to play in maintaining their own good physical health in order to remain living independently at home for as long as possible.
Over-all Messages: • Helpful services include home safety checks, and grocery/pharmacy delivery service. • Need a shared intake form among agencies to collect client information so that people do not have to repeat the same information over and over again. • Shared medical records will help facilitate coordinated care. • Need more doctors, allied health care professionals and PSWs. • Need better coordination of health and community support services – particularly when transitioning home after a hospital stay and post surgery for rehabilitation. • There is a desire for more “hands-on” services like cleaning and vacuuming rather than “social” time from support workers. • There is a need for a “one stop shop” with a human voice at the other end to help people navigate where to go to access the services that are available to them. • Need more Long-Term Care beds.
Current & Recent Initiatives Provincial Government Rural Health Hub Initiative In 2012, the Ontario Ministry of Health and Long-Term Care requested advice from the Ontario Hospital Association (OHA) on rural health hubs. In 2013, a report entitled Local Health Hubs for Rural and Northern Communities: An Integrated Service Delivery Model Whose Time Has Come, was released. Shortly thereafter, the Multi-Sector Rural Health Hub Advisory Committee was established by the OHA and the Ontario Medical Association (OMA) “with broad stakeholder representation to learn from existing rural health hubs in Ontario and to develop a framework to support rural communities in moving forward with the implementation of successful rural health hubs”. 45
Rural Health Hub hospitals are meant to function as multi-site, multi-sector health care corporations where hospital and community services are delivered seamlessly. “The purpose of
45 Rural Health Hubs Framework for Ontario, January 2015. By: Multi-Sector Rural Health Hub Advisory Committee.
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Page 91 of 226 the Rural Health Hubs (RHH) Initiative is to demonstrate the feasibility, patient benefit and administrative efficiency of implementing fully integrated rural health hubs for a number of small hospitals in Ontario on a pilot project basis”. 46 In August of 2016, the Government of Ontario announced47 that HHHS was one of five health care centres to participate in the pilot.
Patients First Act – Greater responsibility of LHINs In May 2017, the Provincial Government began dissolving CCACs across Ontario. The Ministry of Health and Long-Term Care claims the merger will streamline administration of the health care system and lead to better home care. However, these claims are contested by some home care advocates 48 . The Patients First Act was passed in December 2016, and gives the responsibility for home care to the Local Health Integration Networks (LHIN) in each region. The Act expands the mandate of LHIN’s with respect to home care, primary care and public health, and strengthens their responsibilities in planning, health equity and engagement with health care partners. The merger of the Central East Local Health Integration Network (CELHIN) and CCAC was set to take place in June 201749.
Haliburton Highlands Health Services GAIN The Geriatric Assessment Intervention Network (GAIN) Program is a great example of coordinated care in action. GAIN is a Regional response to coordinated care for seniors across the CELHIN with Haliburton Highlands Health Services Community Support Services (CSS) division being the host agency for the GAIN Team under the Seniors Care Network. There was some mention that the GAIN program may be currently limited in its capacity to take on new clients.
The Haliburton GAIN Team is made up of five staff on an inter-professional team who proactively visit seniors living at home whose health, dignity, and independence are at risk due to: • Multiple complex medical and psycho-social problems; • A recent unexplained decline in health and/or level of function; and • Loss of capacity for independent living.50
46 The Case for Implementing Fully Integrated Rural Health Hubs on a Pilot Project Basis, 2015. Ontario Hospital Association. 47 News Release, August 7th, 2016. https://news.ontario.ca/opo/en/2016/08/ontario-launching-pilot-project-for- rural-health-hubs.html 48 CBC News http://www.cbc.ca/news/canada/ottawa/ontario-home-care-ccac-lhin-1.4082732 49 Ministry of Health and Long Term Care, Update on Health Integration, February, 2017. http://www.health.gov.on.ca/en/news/bulletin/2017/hb_20170127_4.aspx. 50 HHHS-CSS Division website http://hhhs.ca/community-support-services/gain.
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Page 92 of 226 The GAIN Team works with patients to address challenges associated with aging that can negatively impact function and independence.
Rural Health Hub Project HHHS was an excellent candidate for the Provincial pilot program as it is already managing a wide range of acute and non-acute services including long term care, primary care and community support services. HHHS is on its way to becoming a well-developed health hub with full integration involving a single funding envelope for most if not all local health services and a single governance structure. 51
The Current State Assessment and Preliminary Progress Report provides a status update on the RHH initiative in Haliburton County as of February 2017 and includes the following progress: • Initial RHH collaborators and partners identified in October 2016, • Phase 1 work plan completed in October/November 2016, • Project Lead hired January 2017, • Consultation with collaborators and partners for completion of Current State Assessment completed, January and February 2017, • Stakeholder mapping process underway in preparation for community consultation, • Next Steps – community engagement plan for extensive community and stakeholder engagement and consultation in order to establish a community vision and plan for the Haliburton Highlands Rural Health Hub that is informed by the community, for the community52.
Local Government Haliburton County was 1 of 30 communities in the Province to receive funding ($85,000) from the Ministry of Health and Long-Term Care to participate in the Community Paramedicine Pilot Program, which took place between 2014-2016 and connected Paramedics with the GAIN Team. This program involved paramedics who are on-duty and waiting for calls, proactively visiting seniors identified as high risk to check that they had taken their medications, ask if they had eaten that day, take their blood pressure, etc. to reduce unnecessary visits to the emergency department. The Program was run on existing resources and there were no new staff hired to do the proactive home visits performed when call volumes were down.
51 Taken from the Rural Health Hubs (RHH) Initiative: Team Charter and Work Plan; Phase 2 – Current State Assessment and Preliminary Progress Report, February 2017. Haliburton Highlands Health Services Rural Health Hub, Central East Local Health Integration Network. 52 Ibid.
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Page 93 of 226 Paramedics are a valuable asset in an age-friendly community and partners in preventative health care. In Haliburton County, they have received additional education on geriatrics provided by a nurse practitioner with a specialty in gerontology, and have also been trained and are able to make referrals using the PERIL (Paramedics Evaluating Risk of Independence Loss) tool53. This allows a Paramedic to make a referral to the CCAC.
While the County is responsible for providing Ambulance service, initiatives like the Community Paramedicine Pilot Program are moving into preventative health care and this is the domain of the Province. There may be questions about who pays and who is responsible for service delivery. However, innovation in rural health care delivery may require looking for community partners ready to enter into non-traditional roles. People spoke highly of the concept for this program, however, we heard through the research that it had limited success due to lack of support from community partners.
Interviews Results Nine face-to-face interviews were conducted with representatives from the following organizations that provide services to seniors.
• Community Support Services Division, HHHS • Department of Emergency Services, County of Haliburton • Haliburton Community Housing Corporation • SIRCH Community Support Services • Community Care Access Centre • Haliburton Highlands Family Health Team • CARP • Heat Bank, Central Food Network • Occupational Therapy and Capacity Assessment
Roles The role that organizations play in creating an age-friendly community vary from providing direct products, programs and services, to advocacy for seniors at various levels. Some organizations have a mandate to reduce poverty and food insecurity, while others have a mandate to help people stay in their homes safely and for as long as possible. Although they may not target seniors specifically, due to the population demographics in Haliburton County a high proportion of seniors participate in programs and services offered. For example, the SIRCH
53 Interview, August 30, 2016.
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Page 94 of 226 Thrift Warehouse or their free frozen meal program. The work of these organizations falls within all eight dimensions of the WHO’s Age-Friendly framework.
• Housing • Transportation • Social Participation • Respect & Social Inclusion • Communication & Information • Community Support and Health Services • Civic Participation & Employment • Outdoor Spaces & Public Buildings
The following agencies have mission or goal statements, or strategic plans where priorities are stated explicitly with respect to seniors and aging in place: • Haliburton Community Housing Corporation • CARP • HHFHT • CCAC • CSS
Interview participants acknowledged that there has been a shift in roles with respect to how health care is delivered in the Province over the past decade or more with hospitals providing acute care and patients recovering or convalescing somewhere else, preferably at home. Therefore, the needs of discharge patients are very different and more complex. For example, it was reported that CCAC uses more nursing care than in the past due to continued needs for care post discharge.
In addition, the focus on a coordinated care model shifts the traditional role of physicians as the primary health care provider to being one of many allied professionals playing a collaborative role in health care provision.
Collaboration The line of questioning during the interviews focused largely around collaboration – current initiatives, barriers, opportunities – in order to gain a better understanding of the roles, practices, capacities and culture within the organizations to work collaboratively with each other and other stakeholders towards creating an AFC. Making changes to individual programs may not lead to changes in age-friendly outcomes that are the end goal. However, collaboration
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Page 95 of 226 can broaden the opportunities and scope of change (on systems rather than just at a program level) to have a more collective impact that lead to outcomes that support aging in place.
Some strategies to get to systems change include: • Policy – re-aligning existing programs and stakeholders to maximize system efficacy, • Increasing coordination – re-aligning existing programs and stakeholders to maximize system efficacy, and • Learning through prototyping – start small with willing partners, learn from the experience and then expand.54
The Collaboration Spectrum illustrates the culture for collaboration within an organization along a continuum55. Interview participants were asked to place their agency along the Collaboration Spectrum in relation to working with others, e.g. agencies, housing, community groups, municipalities, etc. to create an age-friendly community.
Of the nine participants interviewed, four placed their agency in the ‘Collaborate’ section of the spectrum, three placed their agency in the ‘Coordinate’ section, one agency identified ‘Cooperate’ and one ‘Co-exist’ as their placements on the spectrum.
54 Ontario Trillium Foundation, Collective Impact Workshop, November 2016. 55 Tamarack Institute for Community Engagement, https://www.tamarackcommunity.ca/hubfs/Resources/Tools/Collaboration%20Spectrum%20Tool%20July%2020 17.pdf?utm_referrer=http%3A%2F%2Fwww.tamarackcommunity.ca%2Flibrary%2Fcollaboration-spectrum-tool
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Page 96 of 226 Current Collaborations The only current collaboration identified was the GAIN program where staff on an inter- professional team coordinate care for vulnerable seniors across the CELHIN. There was also a recent attempt at collaboration through the Community Paramedicine Pilot Program, which may be worth revisiting.
Cooperation & Coordination The types of cooperation and coordination that were identified include: • Providing storage facilities for food, • Providing transportation of goods and people, • “Work-arounds” to find solutions to unique or specific barriers, • Providing space for programs, • Synergies – food programs, senior’s housing and food banks working together, • Partners in funding applications, and • Referrals – both formal and informal. There are also Care Coordinators embedded in the GAIN Team and at hospital sites in an effort to improve the integration of services.
Communication & Information Sharing The Service Providers Network (SPN) is made up of representatives from agencies that deliver community and social support services. The SPN was noted as a really important body for sharing information and problem solving among agencies. These types of community networks were legislated years ago and this one has continued to meet bi-monthly.
Other types of information sharing are formalized through staffing and systems. For example, the Palliative Care Team has a Nurse liaison with the Haliburton Highlands Family Health Team (HHFHT) to share information and the Diabetic Education Network has some access to HHFHT’s electronic medical records.
Some duplications in services that were identified by service providers included: • Duplication in the intake/assessment process within each health service agency • Heat Bank and Fuel for Warmth* • SIRCH frozen meals and Meals on Wheels* • Volunteer driving – many community support agencies* * It was noted that although there may be some duplication here, the need may be greater than one agency can meet, therefore this was not viewed as a negative.
Opportunities to work more collaboratively Equitable access involves making sure that community programs are available and accessible in all communities across the County. Tele-health has the potential to leverage technology to provide greater access to health services, for example specialists at the Haliburton or Minden
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Page 97 of 226 hospitals. However, it was noted that it is not realistic to expect this type technology to be used with individuals in their own homes any time soon.
Coordinated care can improve through a number of opportunities such as the amalgamation between the LHIN and the CCAC. Participating in the Rural Health Hub pilot project and the current focus at MOHLTC on Health Links and its Coordinated Care Model provide direction. Having a common electronic medical records system in the Province would also help to facilitate coordinated care.
Employment and training workshops for seniors in home maintenance could operate out of the Thrift Warehouse to foster independence. Seniors could both take part and volunteer their leadership to guide others.
Efficiencies might be realized through the exploration of a competitive bid process for private companies with contracts to provide care from allied health professionals. It doesn’t seem that there is the volume of clients to warrant having two or three companies providing service in the area. It was felt that this may lead to higher turnover due to PSWs not getting enough shifts to make it worth their while. In addition, it was noted that not all PSWs are adequately compensated for their travel time and expenses.
Client-centred care includes more fluidity in the system with the funding for services following the client. For example, if there wasn’t a physiotherapist available to see a CCAC client, the money to pay for that service that the client is eligible for could go to CSS to purchase services through them. This could cut down on wait times to begin therapy/treatment and improve rehabilitation outcomes.
Barriers to working more collaboratively • Old ways – hesitation about change. • Lack of clarity – confusion on the part of community/clients about who has the mandate to delivery what services. • Lack of capacity – new Board of Directors; no strategic plan to provide clear direction, or staff capacity. • Lack of shared tools to facilitate collaboration – no common/shared electronic medical records system. • Privacy legislation. • Funding – part-time staff roles may be inadequate to meet demand. • Shifting government priorities. • Agency mandates and funding structures can breed protectionism.
Ideas or strategies to overcome barrier • Sharing more information electronically • Health Links and Coordinated Care Plans • A “System Navigator” role
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Page 98 of 226 • Structural changes to funding models • Continued communication and information sharing among service providers
“Systems collaboration takes more time to develop and there needs to be a culture for it.” ~ Interview Participant
Stages of Change Interview participants were asked to think about what stage of change their organization was at by placing it on the Stages of Change diagram in Figure 1.
Figure 1 – Stages of Change Diagram
Exploitation is a stage of rapid expansion when the conditions are “fertile” for growth. Conservation is a stage in which slow accumulation, and storage of energy and material is emphasized to provide stability for a time. Release can occur rapidly when conditions change as a way to free up the creativity in preparation for the next stage. This may involve letting go of old ways of doing things in order for the release to happen (also known as “creative destruction”). Reorganization can also occur rapidly, and is a developmental stage where innovation can happen and something new can emerge.
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Page 99 of 226 Status: Reorganization • Community Support Services Division, HHHS (moving to Exploitation) • Community Care Access Centre • Heat Bank, Central Food Network • Occupational Therapy and Capacity Assessment
Conservation • Department of Emergency Services, County of Haliburton – Conservation • Haliburton Community Housing Corporation – Conservation • SIRCH – Conservation (to Release) • Haliburton Highlands Family Health Team
Exploitation • CARP
It’s important to note that four organizations reported that they were in “Reorganization”, which can present opportunities for collaboration, however it can also be a time of confusion and upheaval leaving little capacity for innovation.
Recommendations for Action The following themes were identified in the interview data and are reflected in the recommendations: • Coordination • Access to services • Communication and education
Coordination • Develop a local model of Coordinated Care Planning for medically and socially complex individuals: o Implement one point of coordination and a case management approach to streamline the process for people navigating through the community support and health care system. Make it more seamless from acute/primary care to community care/health promotion.
o Facilitate a stronger culture for systems collaboration among community support and health service agencies.
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Page 100 of 226 o Develop a system for better information sharing among service providers and primary care facilities about the complimentary services that they offer.
o Continue to implement the GAIN program as a model of coordinated care for vulnerable seniors.
o Continue to implement the Health Link initiative as an opportunity to engage physicians in Coordinated Care Planning.
o Implement a directive from the Province to require all health care providers to work more collaboratively together.
• Research the potential to re-establish the Community Paramedicine Program and include Paramedics as partners in community health care delivery.
• Support care givers by providing better respite care. For example, more overnight care options as there is currently only one long term care bed available to provide overnight respite.
• Advocate for a shared electronic medical records platform for greater access to medical records across the care spectrum, to facilitate coordinated care, as well as patient/client access to their own records.
• Research if a coordinated competitive bid process to retain one private company to provide services for all delivery agents (e.g. CCAC, HHHS, etc.) could realize efficiencies in serving rural clients in a low-density County such as Haliburton.
• Review efforts and strategies to recruit and retain allied health professionals and doctors for effectiveness.
• Review procurement policies for HHHS regarding purchasing services to prepare ready- made meals for seniors for opportunities to create jobs locally.
Access to services • Develop a model of system navigation and coordination for accessing local health and social services to assist people in negotiating the complexities involved in the provision of community support and health services.
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Page 101 of 226 • Implement technology where possible to use Tele-health more to consult with clients/patients by video in their homes rather than having to drive to an appointment. As broad band coverage expands and improves across the County, this may become more realistic.
• Implement policies on equitable access to programs and services. Wilberforce is an example of where there is an opportunity for a coordinated effort among service providers to better serve this corner of the county.
• Advocate for a stronger emphasis on preventing health risks and on health promotion to keep people in their homes longer. Prevention is more cost effective, i.e. assessments for mobility devices, than treatment after an injury.
Communication and education • Engage health and community support agencies and the public in a conversation about what it means to be a Rural Health Hub.
• Engage local people to participate on advisory committees for the CELHIN.
• Research the feasibility of offering training workshops such as home maintenance and general skills training for continued independence in the home, i.e. through the Thrift Warehouse.
• Develop an Information Package to engage and educate family members who may be called upon to assist an aging parent to access support services locally/regionally. This could be particularly helpful for seniors who don’t have family members living in Haliburton County.
• Support the Service Providers Network (SPN) - Inform community partners by sharing information through bi-monthly meetings of the Haliburton County SPN. The more agencies can share information, the more opportunities there are for collaboration and coordinated care. - The Education sub-committee holds educational events in the community that address the knowledge gaps and interests of seniors.
Relevant Plans, Policies & Tools • Rural Health Hubs Framework for Ontario; by the Multi-Sector Rural Health Hub Advisory Committee, January 2015.
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Page 102 of 226 https://www.oha.com/Documents/Rural%20Health%20Hub%20Framework%20Ontari o.pdf
• The Case for Implementing Fully Integrated Rural Health Hubs on a Pilot Project Basis; by the Ontario Hospital Association. https://www.oha.com/Documents/Implementing%20Fully- Integrated%20Rural%20Health%20Hubs.pdf.
• Local Health Hubs for Rural and Northern Communities: An Integrated Service Delivery Model Whose Time Has Come; by the Ontario Hospital Association. https://www.oha.com/Documents/Local%20Health%20Hubs%20for%20Rural%20and %20Northern%20Communities.pdf
• Rural Health Hub Implementation Guide; by the Ontario Hospital Association. https://www.oha.com/Documents/Final%20- %20Rural%20Health%20Hub%20Implementation%20Guide%20-%20May%204.pdf
• Rural Health Hubs (RHH) Initiative: Team Charter and Work Plan; Phase 2 – Current State Assessment and Preliminary Progress Report, February 2017. Haliburton Highlands Health Services Rural Health Hub, Central East Local Health Integration Network. (Acquired from HHHS by email.)
• Tamarack Institute: The Collaboration Spectrum Tool, https://www.tamarackcommunity.ca/hubfs/Resources/Tools/Collaboration%20Spectr um%20Tool%20July%202017.pdf?utm_referrer=http%3A%2F%2Fwww.tamarackcomm unity.ca%2Flibrary%2Fcollaboration-spectrum-tool
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Page 103 of 226 Implementation: Action Plans This section of the plan includes the Action Plan for the Aging Well Committee as well as Action Plans for each domain of an age-friendly community. All action plans are living documents and subject to change depending on the opportunities that present themselves and the capacity of the Aging Well Committee to engage community partners to move items forward. It should be noted that addressing the recommendations in the plan is not the sole responsibility of the Aging Well Committee, but rather the work of multiple organizations, government agencies, local governments, businesses and citizens. Figure 2 below outlines the action words used to animate each of the recommendations and their meanings in order to provide clarity.
Figure 2 - Action Words and their Meaning
Action Word Meaning Facilitate To make a program, project, policy or process easier to undertake. Support To provide assistance for others to undertake a program, policy, project or process. Develop To lead the development or enhancement of a program, project, policy or process. Implement To put a program, project, policy or process into effect. Advocate To publicly recommend a particular program, project, policy or process. Research To investigate a particular course of action or area of information further. Inform To provide information and updates to the public and community partners about a program, project, policy or process. Engage To involve people in a program, project, policy or process. Review To assess a program, project, policy or process to inform decision making.
The following section includes the Action Plan for the Aging Well Committee as well as action plans for each ‘domain’ of an age-friendly community. Please note that these are ‘living documents’ and not all areas of the table have been filled in.
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Page 104 of 226 Aging Well Committee Action Plan – 2017-2020
Mun AFC Recommendations for Action Partners Timeframe Priority Timeline Status & Next Steps Domain (S, M, L) (H, M, L) Minden OSPB Facilitate walking meetings between CIA, CARP, S H Anytime - Fall 2017 Hills community partners and the Roads BIA, fall Once partners have been identified, a suggested a Superintendent, other staff and members Municipality first step would be to draft a letter to the Chair of of council to discuss site specific issues: CSS the CIA, Sue S. to let her know about the various - The slope of the sidewalk at the corner of recommended actions in this plan that the AWC Bobcaygeon Rd. and Newcastle St. at the would like to partner with them on. Or, contact CIBC building to the curb is very steep Sue to attend a CIA meeting to speak to each (AODA/OBC compliant?) and feels unsafe recommendation and start the conversation. particularly in icy conditions during winter. - Lack of pedestrian facilities to safely access the public sidewalk leading to the front entrance of the Agnes Jamieson Gallery from the parking area – you have to walk on the driveway where vehicles are entering and exiting the parking area. - Site lines at the intersection of Bobcaygeon Rd. and Water St. are poor. How could this be made more pedestrian friendly for seniors? - Research an appropriate location for a
Page 105 of 226 legal Type D Pedestrian Crossover (PXO) as specified in Ontario Traffic Manual 15, Pedestrian Crossing Facilities, on the Bobcaygeon Rd. in the ‘downtown’ area. Minden SP Review municipal policies regarding CARP, S H Fall 2017, meeting to make ask and then presentation Hills facility rental fees. Seniors in Minden Minden Hills, to council. – under-utilized facilities (low cost or identified that the high cost of rental fees Library free use would help seniors). is a barrier to their ability to access the community centre for social and recreational opportunities. Consider inviting the senior’s community in Minden to use the facilities by donation during certain times of the day and/or evening. Seniors are looking for a “drop-in” space and a welcoming atmosphere.
OSPB Support the implementation of snow Aging Well, S H taxpayer $ going towards senior’s safety. Snow clearing at all emergency exits at Minden Hills clearing – in October, Carol to write letter Staanworth Terrace Apartments. regarding snow clearing at all emergency exits and send to Hope Lee in Lindsay, copies to each person that manages the buildings – September/October – in our survey these are issues raised and one was about emergency exits – be kept clear. Solution – part of maintenance issue – at these facilities etc. part of fire code.
Page 106 of 226
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Highlands OSPB Facilitate walking meetings between Municipality, S H Anytime - * Fall 2017 East community partners and the Roads CIA, CSS, fall * Once partners have been identified, a suggested Superintendent, other staff and members CARP, BIA, a first step is to draft a letter to the Chair of the of council to discuss site specific issues: CIA, Sue shikaze, to let her know about the - Consider options for pedestrian facilities various recommended actions in this plan that the to connect Mapleview Apartments with AWC would like to partner with them on. Or, amenities in town such as an Active Living contact Sue about attending a CIA meeting to Corridor within the right of way. The speak to each recommendation and start the paved shoulder is not adequate for seniors conversation. or anyone using a mobility device – the slope of the road makes it uncomfortable to walk on. - Placement of a bench on Loop Rd. south of town for walkers to rest at. - A paved walking path around the fairgrounds and ball diamond for seniors looking for a level surface to walk on for exercise. Page 107 of 226
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Dysart et OSPB Facilitate walking meetings between CIA, BIA, S H Anytime - * Fall 2017 al community partners and the Roads carp, fall * Once partners have been identified, a suggested Superintendent, other staff and members Municipality a first step would be to draft a letter to the Chair of council to discuss site specific issues: Community of the CIA, Sue S. to let her know about the - The intersection at Mountain and Cedar living, CSS various recommended actions in this plan that the Streets is ambiguous and it’s difficult to AWC would like to partner with them on. Or, determine the right of way for people contact Sue to attend a CIA meeting to speak to walking in that area and trying to cross the each recommendation and start the conversation. street (three directions of traffic but a stop sign in only one direction). - The lighting in the alleyway beside Stedman’s V&S and clearly defining the edges of the steps, i.e. a painted yellow stripe along the edges. - The skating rink in Head Lake Park and its impact on the surrounding walking paths. Also discuss minimum maintenance standards to keep these pathways free of ice when the rink thaws and re-freezes again making the paths unsafe to walk on. - Installing a street light at the Mountain View Apartments, between Mountain and Cedar to better illuminate the street and increase the visibility of pedestrians in the
Page 108 of 226 area. - Improve the section of the Head Lake Trail walking path along Highway 118 heading west from the old Fleming site to Museum Rd. This is a well-used walking route and a proper pedestrian facility is needed.
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Dysart et OSPB - Snow removal in Haliburton Village and BIA, Post S H October reminder sent out - keep an eye on it and al who is responsible for the drift at the curb Office, maintain. Snow removal in Haliburton Village – that is difficult for seniors to negotiate, Municipality letter to thank Dysart to not pay for parking in particularly with the new pay and display winter – curtesy crossing clearing is an issue. parking ticket system. Dysart et OSPB Raise awareness of snow removal and the BIA S H October Letter to BIA agenda October – Cindy C. – news al importance of accessibility with the BIA blast 80-90 businesses – try to assist in snow clearing
Dysart et OSPB Raise awareness of snow removal Chamber S H October Letter or article and presentation to the Chamber al concerns and safety with Chamber of of Commerce regarding snow clearing – attend Commerce and include an article in their meeting in the Fall 2017 – Affect Chamber and on mailout, regarding snow removal, list and presentation at Master Plan – things that accessibility, door bells and handrails have been identified. Heather to get in touch – to get on agenda for a Fall Meeting – handrails, doorbells, etc. Page 109 of 226
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Dysart et OSPB Support the implement snow clearing at S H October As above – senior’s safety. to write letter al all emergency exits at Parklane and Echo regarding snow clearing at all emergency exits Hills apartments. and send to Hope L. in Lindsay, copies to each person that manages the buildings – September/October – in our survey these are issues raised and one was about emergency exits – be kept clear. Solution – part of maintenance issue – at these facilities etc. part of fire code
County OSPB Review the recommendations for action CIA, OPP, S H Fall * Work with community partners on a Crime Wide to see where poor lighting has been BIA, Prevention Through Environmental Design identified as a problem. Municipalitie (CPTED) initiative. s * Add this to the list of recommended actions for each municipality and include in presentations to councils. Page 110 of 226
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County H Support the implementation of Municipalitie S H Work with the Communications Strategy template Wide Inclusionary Zoning to allow municipalities s, Minden to identify audiences, key messages, time frames, to require developers to include Hills Housing mediums/methods and the point person. Write a affordable housing units in all new Task Force letter to councils for inclusion. 2. Ange to draft residential developments, and create letter to each municipal planner to include what policies that permit secondary suites in was found in Master Plan – set up meeting or ancillary buildings such as above a garage send a letter depending on what feedback is from to house an aging parent(s) or caregiver. planner - Include in council packages and what discussion was with each planner - Summer 2017 to send out info.
County H Advocate for changes to the Canadian CARP S H anytime * Contact members of the local CARP Chapter to Wide Mortgage and Housing Corporation’s see where their advocacy efforts are at. mortgage funding eligibility so that co- * Potentially write an advocacy letter to CMHC. housing options like Solterra are backed by Heather to talk to CARP regarding Advocating for the banks in the same way that mortgages changes to the CMHC funding eligibility criteria – for other housing types are. Talk to Bob S. about it, ask how it would be helpful to help with this. – also include in Sarah’s press release –
Page 111 of 226 County RSI Advocate for handrails/grab bars, ramps, BIAs, S H See above. Wide door bells and other devices to improve Tourism access into public buildings and local Stakeholders businesses. Network, Chamber of
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Commerce, municipalitie s
County CI Develop a communications strategy to HKPR S H * Work with the Communications Strategy Wide present the contents of the Age-Friendly Communicati template to identify audiences, key messages, Master Plan to various audiences ons time frames, mediums/methods and the point throughout the County. Department person.
County T Engage seniors and people with mobility AWC, CARP S M * Contact the Chair, Sue S. and express interest in Wide challenges to participate on the participating on the Taskforce. Transportation Task Force. CARP, the Aging Well Committee and County Accessibility Advisory Committee should be engaged in this planning process going forward so that their needs and voices can be heard.
County CI Engage in a conversation with Aging Well Canoe Radio, L (s)? L (h)? * Brainstorm for a list of topics. Wide Committee members to see if there is Haliburton * Identify people in the group to take on various interest in: initiating a regularly scheduled Echo, topics and develop a schedule for articles/radio senior’s oriented radio show on Canoe Minden interviews. Quarterly? Or Seasonal 4 x year
Page 112 of 226 FM, i.e. Aging Outside the Box, that could Times, feature different topics related to aging Highlander well in Haliburton OR a regular (monhtly?) article in the newspapers about findings that have emerged from the planning process.
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County CI Engage in a conversation with the Station Canoe Radio L (s)? M (h)? * Contact, Station Manager, Roxanne C. to see if Wide Manager at Canoe Radio to see how/if the anything can be done. signal servicing Staanworth Apartments could be improved.
Dysart et OSPB Advocate for a sound system at the Northern M M Letter to NLP and School board al Northern Lights Pavilion that Lights Board, accommodates people with hearing school board loss/impairments.
Dysart et CPE Assist residents of Parklane Apartments Resident's M M * Contact Chair of Resident's Councils at each al in Haliburton to advocate for improved Council housing facility in Dysart (Whispering Pines, Echo services that affect residents such as: Hills) to talk about the list of advocacy items and - Central scooter storage. Rooms are too how/if the AGW could support the group. small to accommodate scooters. A proper storage/parking is needed with access to outlets to charge the batteries. - Tree trimming and removal around the property. - Take down the green netting on the perimeter around the tennis court – it blocks the view of our lake. - Get a digital TV Guide so that people can know when their programs are on and on what channel. Page 113 of 226
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County H Develop and promote a HomeShare Halton M M * Review the toolkit developed in Halton Region Wide Toolkit to provide guidance to home Region, CSS- to see how this could be adapted for use in seekers and homeowners. This type of HHHS, Places Haliburton County. Would make a great radio housing arrangement can help off-set the for People program or article in the paper costs and maintenance associated with homeownership and can be beneficial to both parties.
County OSPB Support the implementation of an Accessibility M M * Margery to identify point person to contact. Wide accessibility audit of entrances to all HHHS Committee Sarah to report. facilities for slope of ramps, presence of of County of handrails and barrier free access. Haliburton, HHHS Accessibility Officer on staff, HHHS Board members County OSPB Support the implementation of signage to Municipal M M * Add this to the list of recommended actions for Wide identify the locations of public washrooms Councils; each municipality and include in presentations to in each community. These are very Community councils. important facilities for everyone to be able Services to access, not just seniors. Director/Par ks and Recreation Page 114 of 226 Coordinator
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County OSPB Support the implementation of a program Accessibility M M * Add this to the list of recommended actions for Wide to improve visibility for people with a Committee each municipality and include in presentations to visual impairment by painting a yellow of County of councils. stripe on curbs and along the edges of Haliburton, concrete steps. Municipal Councils; Community Services Director/Par ks and Recreation Coordinator, Property Operations/P ublic Works Director, BIA County H Develop a Simply Safer, Simply Smarter Homebuilder M M * Contact Homebuilders' Association and Building Wide Toolkit package on how to build or s' Centres to speak with them about the package, renovate for a safer home. Association, invite input - revise the package and re-print then Building distribute through partners. Drawers that pull Supply out/microwave over oven. Centres, Real Estate Companies Page 115 of 226 County RSI Engage with local businesses to develop BIAs, M M See above. Wide “age-friendly” practices such as Tourism restaurants offering “Early Bird Specials” Stakeholders to seniors before the dinner rush, with Network, smaller portions and reduced prices. Chamber of Commerce
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County SP Engage with local and other organizations Minden M M * Speak with someone who has this expertise. Wide that can provide resources for auditing Hearing public buildings for amplification and how Services to make improvements acoustically to support people with hearing loss. Develop a process to assess public buildings.
County SP Develop a partnership between the Aging CARP, CSS- M M * Poll members of AWC (and larger network) as Wide Well Committee and CARP to host a HHHS well as the CARP membership to see what workshop series to bring speakers on speakers or workshops might be or interest. topics such as “living longer, not just lasting longer”; workshops that honour elderhood and how to harvest life experiences, etc.
County T Research to determine actual parking Municipalitie M M * Poll/survey members of AWC (and larger Wide requirements for handicapped spaces in s, County of network) as well as the CARP membership to ask towns rather than supplying the minimum Haliburton, about accessible parking needs. standard. Given the population U-Links, * Start a "community conversation" about demographic in the County it would be CARP, BIAs, accessible parking - maybe a good topic for a helpful to have more of these spaces RTO radio show. available, especially downtown. Committee, * Include in presentation to business community - CIA ask them to think about how/if the presence/absence of accessible parking affects
Page 116 of 226 their business.
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County T Research the transportation needs of U-Links, M M * Poll/survey members of AWC (and larger Wide individuals using scooters. More and CARP, BIAs network) as well as the CARP membership to ask more people are using electric scooters for about accessible parking needs. mobility and require safe access to * Include in presentation to business community - business locations, for example on ask them to think about how accessible their Highway 35 in Minden, County Road 21 in establishment is for scooters. Haliburton and Loop Road in Wilberforce. * Start a "community conversation" about the increasing use of scooters for transportation in our communities and how they can be accommodated - maybe a good topic for a radio show.
County RSI Engage local businesses in a conversation BIAs, M L * Create a ppt presentation to take to meetings. Wide about universal design and AODA Tourism * Contact each organization to see about getting compliance standards. Stakeholders on the agenda. Network, Chamber of Commerce County CI Engage community groups in audits of The Barrier M L * Follow up with representatives from CARP to Wide local government websites for user- Free Team of see if this could be done in the context of their friendliness to seniors. the County’s Cyber Seniors project. Sarah is looking into it. Accessibility
Page 117 of 226 Advisory Committee and CARP
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County CI Support improvements in the coverage of County of L H * Write a letter to County Council in support of Wide reliable cell phone service so that seniors Haliburton, improvements to reliable cell phone coverage and in remote areas can effectively utilize CARP the use of technology to support aging in place. assistive devices such as lanyards with emergency buttons. Technology such as this is useless unless the infrastructure is there to support it.
County CI Support the creation of a directory of Church L L * Find out from Jeanne A. which church group Wide services available to seniors in print copy groups, initiated this booklet and advocate for it to be that could be distributed widely through Municipalitie published annually. public venues such as the library or the tax s, County, bills. CSS-HHHS
County CI Support HHHS-CSS, CCAC and the LHIN to HHHS-CSS, L M * Contact Stephanie M. to talk about how the Wide raise awareness of the health and support CCAC, LHIN AWC can help. programs and services available for seniors.
County CPE Advocate for the inclusion of a phone HHHS-CSS, L L * Write letters advocating for this. Health hub Wide number, not just a web address, in any CCAC, LHIN tackling this information relevant to seniors as many do not use computers.
County RSI Develop an awareness campaign to shift CARP, L M Work with the Communications Strategy template
Page 118 of 226 Wide thinking about accessibility to support a County of to identify audiences, key messages, time frames, spectrum of people from young families to Haliburton, mediums/methods and the point person older adults - the “8-80” concept. CSS-HHHS
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County SP Advocate for a multi-use facility with Municipalitie L H * Add to presentation being prepared for Wide recreational activities and programming s, in Municipal Councils. for people of all ages. cooperation * Show support for initiatives in the community with senior’s that may emerge around this interest. Grant for groups shuffleboard or outdoor activities for seniors.
County SP Research and identify an indoor social The Legions, L L * Identify venues/locations and potential Wide gathering place in each town/village Churches, partners. where seniors can come together and non-profit * Connect with local senior’s groups to better socialize. organizations determine local needs and preferences.
Page 119 of 226
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Domain: Outdoor Spaces & Public Buildings Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required Minden 1. Facilitate walking meetings Not started Short term Hills between community partners Policy - and the Roads Superintendent, Projects other staff and members of council to discuss site specific issues: - The slope of the sidewalk at the corner of Bobcaygeon Rd. and Newcastle St. at the CIBC building to the curb is very steep (AODA/OBC compliant?) and feels unsafe particularly in icy conditions during winter.
- Lack of pedestrian facilities to safely access the public sidewalk leading to the front entrance of the Agnes Jamieson Gallery from the
Page 120 of 226 parking area – you have to walk on the driveway where vehicles are entering and exiting the parking area.
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- Site lines at the intersection of Bobcaygeon Rd. and Water St. are poor. How could this be made more pedestrian friendly for seniors?
- Research an appropriate location for a legal Type D Pedestrian Crossover (PXO) as specified in Ontario Traffic Manual 15, Pedestrian Crossing Facilities, on the Bobcaygeon Rd. in the ‘downtown’ area. Policy 2. Review municipal policies regarding facility rental fees. Seniors in Minden identified that the high cost of rental fees is a barrier to their ability to access the community centre for social and recreational opportunities. Consider inviting the senior’s
Page 121 of 226 community in Minden to use the facilities by donation during certain times of the day and/or evening. Seniors are looking for a “drop-in” space and a welcoming atmosphere.
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3. Implement snow clearing protocols for all emergency exits at Staanworth Terrace Apartments.
Dysart et 4. Facilitate walking meetings Not started al between community partners Policy - and the Roads Superintendent, Project other staff and members of council to discuss site specific Not started issues: - Installing a street light at the Mountain View Apartments, between Mountain and Cedar to better illuminate the street Not started and increase the visibility of pedestrians in the area.
- The intersection at Mountain and Cedar Streets is ambiguous and it’s Planning – difficult to determine the CIA (Sue) right of way for people prepared a
Page 122 of 226 walking in that area and report on the trying to cross the street alleyways (three directions of traffic but a stop sign in only one Not started direction).
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- The lighting in the alleyway beside Stedmans V&S and clearly defining the edges of the steps, i.e. a painted Implementat yellow stripe along the ion – not edges. required to pay in winter - The skating rink in Head Lake Park and its impact on the surrounding walking paths. Also discuss minimum maintenance standards to keep these pathways free of ice when the rink thaws and re- freezes again making the paths unsafe to walk on.
- Snow removal in Haliburton Village and who is responsible for the drift at the curb that is difficult for seniors to negotiate, particularly with the new
Page 123 of 226 pay and display parking ticket system.
- Improve the section of the Head Lake Trail walking path along Highway 118 heading west from the old
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Fleming site to Museum Rd. This is a well-used walking route and a proper pedestrian facility is needed. Policy 5. Implement snow clearing protocol for all emergency exits at Parklane and Echo Hills apartments.
Highlands 6. Facilitate walking meetings ?? East between community partners Policy - and the Roads Superintendent, Project other staff and members of council to discuss site specific issues: Not started - Options for pedestrian facilities to connect Mapleview Apartments with amenities in town such as an Active Living One at Corridor within the right of pharmacy way. The paved shoulder is isn’t suitable not adequate for seniors or
Page 124 of 226 anyone using a mobility Not started device – the slope of the road makes it uncomfortable to walk on.
Not started
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- Placement of a bench on Loop Rd. south of town for walkers to rest at.
- A paved walking path around the fairgrounds and ball diamond for seniors looking for a level surface to walk on for exercise.
- Painting a yellow stripe on curbs and along the edge of steps in town to improve visibility for people with a visual impairment. ALL Project 7. Implement an accessibility audit ?? of entrances to all HHHS facilities for slope of ramps, presence of handrails and barrier free access. 8. Research and identify areas Not started where poor lighting is a problem and work with community partners, i.e. CIA &
Page 125 of 226 OPP, on a Crime Prevention Through Environmental Design (CPTED) initiative.
Program 9. Implement signage to identify ?? the locations of public washrooms is each community.
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These are very important facilities for everyone to be able to access – not just seniors.
10. Implement a program to Not started improve visibility for people with a visual impairment by painting a yellow stripe on curbs and along the edges of concrete steps.
Process 11. Engage senior’s groups ?? proactively for input during any streetscape design process.
Page 126 of 226
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Domain: Transportation Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required Policy 1. Develop Site Plan Control Not started agreements that require developers to build facilities that support walking and cycling in all new residential and commercial developments, i.e. to connect with existing municipal facilities or lay the ground work for connectivity in the future. 2. Implement reductions in parking Not started requirements in exchange for a car share program for high-density development such as condos and apartments. Membership in a car share can reduce the financial burden of car ownership and free up income for housing.
3. Develop a policy/protocol to work Not started with social services to arrange Dymo Bus routes to any new social
Page 127 of 226 housing development prior to occupancy so that the service is online when people move in.
4. Review the eligibility criteria and financial model for the Dymo Bus. There is a feeling that this
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transportation resource is being underutilized and, a) could serve more people if the eligibility criteria for use was not so restrictive, and b) would be used more by existing clients if the service was offered more frequently.
Process 5. Facilitate discussions with condo Not started and apartment developers about the opportunities for a car share on-site. Higher density development such as apartment buildings and condominiums, offer opportunities for cooperative ownership and use of vehicles, which may reduce the financial burden of individual ownership for those on a fixed income.
6. Facilitate discussions with the Planning - local school bussing company preliminary owner/provider about using the contact buses for community
Page 128 of 226 transportation services during non- school hours.
7. Engage seniors and persons with Planning – mobility challenges on the preliminary Transportation Task Force. CARP, contact the Aging Well Committee and
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County Accessibility Advisory Committee should be engaged in this planning process going forward so that their needs and voices can be heard.
Project 8. Research to determine actual Not started parking requirements for handicapped spaces in towns rather than supplying the minimum standard. Given the population demographic in the County it would be helpful to have more of these spaces available, especially downtown. 9. Research the transportation needs Not started of individuals using scooters. More and more people are using electric scooters for mobility and require safe access to business locations, for example on Highway 35 in Minden, County Road 21 in Haliburton and County Road 6 in Wilberforce.
Page 129 of 226 Program 10. Inform local governments so that Implement in they fully understand the benefits two of the Enhanced Gas Tax Program municipalitie (EGTP). Invite representatives s from the Ministry of Transportation to present to
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County Council to explain the details of the changes to this program. The EGTP will increase the municipal share of gas tax funds, beginning in 2019, up to a total of four cents per litre in 2021-22. Municipalities qualify for gas tax funding if they contribute financially to public transit services themselves.
Page 130 of 226
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Domain: Housing Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required Policy 1. Implement Inclusionary Zoning to County Not started Short term Time County currently has strong allow municipalities to require planner Energy policies on housing in OP developers to include affordable Municipal Advertising housing units in all new residential planner (public developments, and create policies Civil society education that permit secondary suites in groups (i.e. for people ancillary buildings such as above a RTO, Aging who are garage to house an aging parent(s) Well, CIA) developing or caregiver. ) Provincial Policy Funding 2. Review and identify opportunities Municipalitie Implementin Medium Provincial Election 2018 to facilitate alternative s g in Minden Funding housing/living options through Building Hills changes to local municipal planning Community regulations, for example: CKL/Haliburt - Mobile Home and Tiny Home on Housing communities, and Garden Suites. and - Contact the Planning Department Homelessnes of the Township of Minden Hills for s Committee
Page 131 of 226 more information about the Housing Task Force that has been convened for this purpose.
Process 3. Develop a Housing Committee at County Not started Medium Time To develop monitoring the County level to implement the Funding strategy and making sure Haliburton County Housing Staff time it’s implemented
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Strategy. There is currently no with Buy-in mechanism in place for the Housing municipal from Strategy to be implemented nor is reps County there a monitoring and evaluation Council process in place to measure success.
4. Develop a strategy at the County County After hearing Medium staff time To invite seniors housing level to proactively “court” Municipalitie a 3rd party sales rep to speak with companies like Chartwell and others s presentation hiring council to build a retirement home in the at ROMA, a funding for haliburton to contact prince county. Review the report Minden Hills community edward county for the commissioned by HCDC as a starting Councillor improveme Aging in Place residence place. invited a nt Land Lease Communities – developer of provincial/f Opening Doors to Growth in senior’s ederal Rural Ontario residences to funding Speaker: Andrew Blair, present to President & Ceo, COW for Parkbridge Lifestyle information Communities purposes Project 5. Research existing infrastructure Municipalitie Not started Long term Provincial Wigamog has servicing opportunities for a retirement s can funding Pinestone not considered residence, for example: inventory Staff time within the settlement area
Page 132 of 226 - The Pinestone or schools that may available be slated for closure, land - Consider moving the 30 LTC beds Business at Highland Wood in Haliburton to Community Hyland Crest in Minden so that all Real estate 90 LTC beds are at Hyland Crest, agents
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then converting Highland Wood into a retirement residence.
6. Develop and promote a Aging Well Not started Medium time e.g. Burlington seniors HomeShare Toolkit to provide CARP funding Committee - developed a guidance to home seekers and SIRCH (design & Homeshare toolkit homeowners. This type of SSFC printing) arrangement can help off-set the Volunteer costs and maintenance associated (homeowner with homeownership and can be s) beneficial to both parties
7. Advocate for continued funding Municipalitie not started Medium time SSFC for PSW training from the Provincial Government s for the Aging at Home Strategy for County programs such as GAIN, which (ie.to provides assistance to people to ROMA/AMO) live in their home and remain SSFC independent longer. The costs for LTC far outweigh those involved with providing in-home support.
8. Advocate for increased funding to Municipalitie not started medium time expand the reach and capacity of s
Page 133 of 226 the Assisted Living program County operated through HHHS (ie.to Community Support Services ROMA/AMO) (currently only offered within a SSFC 15km radius of Haliburton Village).
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9. Advocate for changes to the CARP Implemente medium Canadian Mortgage and Housing d by CARP Corporation’s mortgage funding eligibility so that co-housing options like Solterra are backed in the same way that mortgages for other housing types are. Home revitalize old Short Time 10. Engage with and encourage the Builders/con resource Research building community to use and tractors Create, educate the Simply Safer Simply Municipalitie design Smarter - How to Build and s funding Renovate Toolkit for building or BUilding renovating a safer home Officials Building Supply Stores Home owners Ontario Home Builders Assoc. Haliburton
Page 134 of 226 Home Builders Assoc. 11.Home Safety Checks SIRCH revisit Short time CCAC if client funding
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Human resources for training
Page 135 of 226
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Domain: Social Participation Strategy Recommendations for Action Lead & Status Timeframe Resources Notes & Next Steps Partners Required Policy 1. Review policies regarding facility rental fees to identify ways to reduce barriers to participation in recreation and social programs. Process Project 2. Advocate for a multi-use facility with recreational activities and programming for people of all ages. 3. Research and identify an indoor social gathering place in each town/village where seniors can come together and socialize. 4. Advocate for a sound system at the Northern Lights Pavilion that accommodated people with hearing loss/impairments. 5. Engage with local and other organizations that can provide resources for auditing public buildings for amplification and how to make improvements
Page 136 of 226 acoustically to support people with hearing loss. 6. Develop a partnership between the Aging Well Committee and CARP to host a workshop series to bring speakers on topics such as “living longer, not just lasting
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longer”; workshops that honour elderhood and how to harvest life experiences, etc. Program
Page 137 of 226
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Domain: Respect and Social Inclusion Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required Policy
Process 1. Engage local businesses in a conversation about universal design and the use of assistive devices such as temporary ramps, grab bars and handrails. 2. Engage with local businesses to develop “age-friendly” practices such as restaurants offering “Early Bird Specials” to seniors before the dinner rush, with smaller portions and reduced prices. Project 3. Develop an awareness campaign to shift thinking about accessibility to support a spectrum of people from
Page 138 of 226 young families to older adults - the “8-80” concept. 4. Advocate for handrails/grab bars, ramps, door bells and other devices to improve access into public buildings and local businesses.
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Domain: Civic Participation and Employment Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required Policy 1. Engage senior’s groups such as Aging Well Not started Short term Time Have the municipalities actively the Aging Well Committee and Committee Effort engage senior’s groups CARP proactively for input CARP Attention during any streetscape design process.
Process
Project 2. Develop an economic County Not started Medium Staff time Minden Hills looking to start an development strategy that Municipal term Consult economic development plan assesses the needs of seniors Gov’ts Funding 2017 and the employment opportunities that these needs may present for young people and other seniors.
3. Support HHHS-CSS, CCAC and Service Not started Long Term Staff time Brainstorm at service providers the LHIN to raise awareness of providers network to decide the health and support network programs and services SIRCH Central available for seniors in the
Page 139 of 226 community. Program 4. Implement a central volunteer Service Minden hills hired consultant to services agency to coordinate providers develop volunteer policy efforts to recruit and train network HHHS has large pool of volunteers. Volunteers are SIRCH volunteers and robust process critical to the delivery of for training programs and services,
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particularly ones that support frail or vulnerable seniors. Seniors currently make up a large portion of the volunteer base in Haliburton County.
Page 140 of 226
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Domain: Information & Communication Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required Policy
Process 1. Develop a communications strategy to present the contents of the Age- Friendly Master Plan to various audiences throughout the County.
Project 2. Support the creation of a directory of services available to seniors in print copy that could be distributed widely through public venues such as the library or the tax bills. 3. Advocate for the inclusion of a phone number, not just a web address, in any information relevant to seniors as many do not use computers. 4. Engage community groups such as the Aging Well Committee and the Barrier Free Team of the County’s Accessibility Advisory Committee in audits of local government websites
Page 141 of 226 for user-friendliness to seniors. 5. Support improvements in the coverage of reliable cell phone service so that seniors in remote areas can effectively utilize assistive devices such as lanyards with emergency buttons. Technology such
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as this is useless unless the infrastructure is there to support it. 6. Engage in a conversation with the Station Manager at Canoe Radio to see if anything can be done to boost reception in the Minden area.
7. Develop an information piece that could be given to family members of a senior who has recently been discharged from hospital outlining the various support services that are available in the community. This could be particularly helpful to family who don’t live in the community or a friend/neighbour who may assist with care.
Program 8. Engage in a conversation with Aging Well Committee members to see if there is interest in initiating a regularly scheduled senior’s oriented radio show on Canoe FM, i.e. Aging Outside the Box, that could feature
Page 142 of 226 different topics related to aging well in Haliburton.
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Domain: Community Support & Health Services Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required Coordination • Develop a local model of CSS implement short term time Coordinated Care Planning for CCAC medically and socially SIRCH complex individuals: HHFHT o Implement one point of Family coordination and a case Medical management approach to Centre streamline the process for Paramedics people navigating through North the community support Kawartha and health care system. Family Health Make it more seamless Team from acute/primary care to community care/health promotion.
o Facilitate a stronger culture for systems collaboration among community support and health service agencies.
Page 143 of 226 o Develop a system for better information sharing among service providers and primary care facilities about the complimentary services that they offer.
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Domain: Community Support & Health Services Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required
o Continue to implement the GAIN program as a model of coordinated care for vulnerable seniors.
o Continue to implement the Health Link initiative as an opportunity to engage physicians in Coordinated Care Planning.
o Implement a directive from the Province to require all health care providers to work more collaboratively together. • Research the potential to re- GAIN Team, establish the Community County Paramedicine Program and Council, include Paramedics as partners Emergency
Page 144 of 226 in community health care Services delivery. RHH Steering Committee • Support care givers by CSS Planning Proposal submitted for providing better respite care. partnering funding to the LHIN for a For example, more overnight with CKL holistic caregiver training care options as there is
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Domain: Community Support & Health Services Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required currently only one long term care bed available to provide overnight respite. • Advocate for a shared CELHIN Planning Long term time In partnership with 5 other electronic medical records Family Health funding hospitals - platform for greater access to Team privacy what other platforms are medical records across the HHHS out there care spectrum, to facilitate CSS coordinated care, as well as patient/client access to their own records. • Research if a coordinated CCAC, HHHS, Not started Medium Time competitive bid process to others Funding retain one private company to provide services for all delivery agents could realize efficiencies in serving rural clients in a low-density County such as Haliburton. • Review efforts and strategies HHHS June 2, to recruit and retain allied CSS 2017 - New
Page 145 of 226 health professionals and initiative to doctors for effectiveness. hire Yours Outdoors to tour student physicians
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Domain: Community Support & Health Services Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required around the county. • Review procurement policies CSS and SIRCH planning short term funding for HHHS regarding purchasing HHSS services to prepare ready- made meals for seniors for opportunities to create jobs locally.
Access to • Develop a model of system CSS funding Services navigation and coordination CCAC time for accessing local health and SIRCH social services to assist people HHFHT in negotiating the Family complexities involved in the Medical provision of community Centre support and health services. • Implement technology where Family possible to use Tele-health Medical more to consult with Centre clients/patients by video in HHHS Page 146 of 226 their homes rather than having HHFHT to drive to an appointment. As CSS broad band coverage expands and improves across the County, this may become more realistic.
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Domain: Community Support & Health Services Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required • Implement policies on CSS equitable access to programs local and services. Wilberforce is an champions example of where there is an opportunity for a coordinated effort among service providers to better serve this corner of the county. • Advocate for a stronger emphasis on preventing health risks and on health promotion to keep people in their homes longer. Prevention is more cost effective, i.e. assessments for mobility devices, than treatment after an injury.
Communication • Engage health and community RHH Steering and Education support agencies and the Committee public in a conversation about what it means to be a Rural
Page 147 of 226 Health Hub. • Engage local people to CELHIN privacy act prevents mass participate on advisory email committees for the CELHIN. • Research the feasibility of offering training workshops
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Domain: Community Support & Health Services Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required such as home maintenance and general skills training for continued independence in the home, e.g. through the Thrift Warehouse. • Develop an Information Package to engage and educate family members who may be called upon to assist an aging parent to access support services locally/regionally. This could be particularly helpful for seniors who don’t have family members living in Haliburton County. • Support the Service Providers Network (SPN) - Inform community partners by sharing information through bi- monthly meetings of the Haliburton County SPN. The more
Page 148 of 226 agencies can share information, the more opportunities there are for collaboration and coordinated care. - The Education sub-committee holds educational events in the community that address
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Domain: Community Support & Health Services Strategy Recommendations for Action Partners Status Timeframe Resources Notes & Next Steps Required the knowledge gaps and interests of seniors.
Page 149 of 226
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Monitoring & Evaluation The Aging Well Committee will take a lead role in monitoring and evaluating progress on the Age-Friendly Master Plan over-all. Action items for each ‘domain’ that the AWC can take on have been identified and included in the Action Plan for the committee. Therefore, some actions will appear twice, once in the Action Plan for that domain and again in the Action Plan for the AWC.
The AWC has prioritized actions and identified the timeframe for each in order to set a schedule for their work. The AWC Action Plan is a living document and will be reviewed annually to re- align priorities depending on the capacity and resources of the group, and opportunities that present themselves.
Page 150 of 226 Age-Friendly Planning in Haliburton County Overview of Recommendations for Minden Hills Age-Friendly Master Plan
Presentation to Minden Hills October 2017 Page 151 of 226 Outline
Purpose of the project WHO Framework Community engagement process Overview of priority areas
Page 152 of 226 Overall Messages Recommendations for Action Next steps Purpose of the Project
“To produce an Age-Friendly Master Plan to guide the development of services and/or infrastructure for our expanding older adult population in Haliburton County.” Page 153 of 226 Being “Age-Friendly”
“The concept of becoming ‘age-friendly’ is focused on examining the social and physical environments, as well as creating partnerships and capacity within a community. It is about building on what exists and identifying opportunities to collaborate with seniors and Page 154 of 226 community partners to celebrate aging and to promote a healthy active community.” Fay Martin – Age-Friendly Haliburton County Report, 2010 WHO's Eight Domains of an Age-Friendly Community
Outdoor Spaces and Buildings Transportation Housing Respect and Social Inclusion Social Participation Page 155 of 226 Communication and Information Civic Participation and Employment Community Support and Health Services Community Engagement Process
Focus groups with people at seniors apartments in Haliburton, Minden and Wilberforce, plus a small group discussion in Algonquin Highlands (36). A survey was accessible online from mid-July to mid-September and also distributed to clients through Community Support Services (159). Interviews with key informants from agencies and
Page 156 of 226 organizations that serve seniors (9). Community Luncheons in each municipality to reflect back what we learned and invite further input (90). Priority Areas
The top priorities for change to make Haliburton County more age- friendly: Transportation: To develop a public transportation system. Facilities to support walkable communities so that seniors can maintain their independent mobility including well maintained sidewalks, paths and trails that are safe and connected to amenities. Housing: Page 157 of 226 Offer a greater mix of housing options for aging in place. A senior’s residence with graduated assisted living options. Priority Areas
Access to Community and Health Services: Provide greater availability and access to health, medical and home care services and professionals. One “go to” organization that can help individuals navigate the community support and health services system. Social Participation: A social gathering place, for example a multi-purpose facility with fitness equipment, a pool, café, etc., not just for seniors but for everyone. Acknowledgement of the health benefits of social stimulation/interaction. Page 158 of 226
Note: The term ‘affordable’ came up often in relation to these priorities. Outdoor Spaces and Public Buildings - The built environment has a major impact on the mobility, independence and quality of life of older people as they go about their daily lives beyond
Page 159 of 226 the comfort of their homes (WHO, 2016). Outdoor Spaces and Public Buildings Over-all messages: Outdoor spaces free of trip hazards; with benches and rest areas. Sidewalks & pedestrian crossing facilities that connect seniors’ housing to services such as grocery stores and pharmacies. Continue to improve snow removal on sidewalks in towns. Sand/salt sidewalks and pathways in parks in winter and
Page 160 of 226 removal of this in spring. Make the edge of steps more visible by painting a yellow stripe along each edge. Make accessibility into public buildings a priority rather than through a rear entrance. Recommendations for Action:
Facilitate walking meetings between community partners and the Roads Superintendent, other staff and members of council to discuss site specific issues: The slope of the sidewalk at the corner of Bobcaygeon Rd. and Newcastle St. at the CIBC building to the curb is very steep and difficult to negotiate with an assistive device and seniors questioned whether or not it is compliant with current accessibility and/or Ontario Building Code requirements for slope. It feels unsafe particularly in icy conditions during winter. Page 161 of 226 The lack of pedestrian facilities or defined space in the Municipal Parking lot off of Pritchard Lane and bordered by St. Germain St. and Milne St. Recommendations for Action:
Lack of facilities for pedestrians to safely access the public sidewalk leading to the front entrance of the Agnes Jamieson Gallery from the parking area – you have to walk on the driveway where vehicles are entering and exiting the parking area.
Site lines at the intersection of Bobcaygeon Rd. and Water St. are poor. How could this be made more pedestrian friendly for seniors?
An appropriate location for a legal pedestrian crossing facility on
Page 162 of 226 the Bobcaygeon Rd. in the ‘downtown’ area. (Consideration of a Type D Pedestrian Crossover (PXO) as specified in Ontario Traffic Manual 15, Pedestrian Crossing Facilities).
Implement snow clearing at all emergency exits at Staanworth Terrace Apartments. Recommendations for Action: ALL Implement an accessibility audit of entrances to all HHHS facilities for slope of ramps, presence of handrails and barrier free access. Implement signage to identify the locations of public washrooms is each community. These are very important facilities for everyone to be able to access – not just seniors. Implement a program to improve visibility for people with a visual impairment by painting a yellow stripe on curbs and along the edges of concrete steps. Engage senior’s groups proactively for input during any streetscape design process. Research and identify areas where poor lighting is a problem and work with
Page 163 of 226 community partners, such as Communities in Action and the OPP, on a Crime Prevention Through Environmental Design (CPTED) initiative. CPTED is a proactive design philosophy built around a core set of principles that is based on the belief that the proper design and effective use of the built environment can lead to a reduction in the fear and incidence of crime as well as an improvement in the quality of life. Transportation - Transportation, including accessible and affordable public transit, is a key factor influencing active aging. Being able to move about the community determines social and civic participation and access
Page 164 of 226 to community and health services (WHO, 2007. Transportation Over-all messages: Agencies are not currently able to meet the demand for transportation services through volunteer drivers and demand for transportation will only increase. The high cost and limited transportation services currently available can make it isolating to live in Haliburton County and some type of affordable, public transportation is needed to enable people, not just seniors, to fully participate in all aspects of community life.
Page 165 of 226 Local governments have a key role to play in providing or facilitating transportation services. Transportation
Overall Messages Continued… Transportation needs can be taken into account when locating new housing developments aimed to serve seniors, e.g. exploring cooperative carshares and providing active transportation facilities such as sidewalks, pathways and bicycle lanes. Supporting and promoting creative initiatives like ridesharing and carsharing can be part of the solution.
Page 166 of 226 School busses are a transportation resource that needs to be explored. Convenient, more abundant accessible parking is needed on main streets in towns. Recommendations for Action: Municipalities qualify for gas tax funding if they contribute financially to public transit services themselves, i.e. they do not need to own/operate the transit service, but must contribute to it financially. Develop Site Plan Control policies that require developers to build facilities that support walking and cycling in all new residential and commercial developments, i.e. to connect with existing municipal facilities or lay the ground work for connectivity in the future. Inform local governments so that they fully understand the benefits of the Enhanced Gas Tax Program (EGTP). Invite representatives from the
Page 167 of 226 Ministry of Transportation to present to County Council to explain the details of the changes to this program. The EGTP will increase the municipal share of gas tax funds, beginning in 2019, up to a total of four cents per litre in 2021-22. Municipalities qualify for gas tax funding if they contribute financially to public transit services themselves. Housing The housing conditions of older people are often linked to their quality of life and whether they are able to age independently and actively in their community. Appropriate housing design and its proximity to community and
Page 168 of 226 social services allow older residents to live comfortably and safely, while housing affordability gives them peace of mind (WHO, 2016). Housing Over-all Messages: A broader mix of housing types for seniors is needed such as townhouses, rental apartments, retirement homes with graduated living, and co-housing. Not enough affordable options are available - wait lists for affordable housing are too long. More and better access to support services is needed to assist people to live in their homes longer, i.e. expanded Home Care Services and Assisted Living Program (CSS-HHHS). Changes to local planning regulations and the Ontario Building Code Page 169 of 226 may be needed in order to facilitate alternative housing/living options. The Provincial and Federal governments need to provide funding for the development of affordable housing to meet the needs of seniors now and in the future. Recommendations for Action:
Implement Inclusionary Zoning to allow municipalities to require developers to include affordable housing units in all new residential developments. Develop policies that permit secondary suites in ancillary buildings, such as above a garage, to provide housing for an aging parent(s) or caregiver. Review and identify opportunities to facilitate alternative housing/living options through changes to local municipal
Page 170 of 226 planning regulations, for example:
Mobile Home and Tiny Home communities, and Garden Suites.
Contact the Planning Department of the Township of Minden Hills for more information about the Housing Task Force that has been convened for this purpose. Recommendations for Action:
Develop a Housing Committee at the County level to implement the Haliburton County Housing Strategy. Develop a strategy at the County level to proactively “court” companies like Chartwell and others to build a retirement home in the county. Review the report commissioned by HCDC as a starting place. Research existing infrastructure opportunities for a retirement residence.
Page 171 of 226 Develop and promote a HomeShare Toolkit to provide guidance to home seekers and homeowners. This type of housing arrangement can help off-set the costs and maintenance associated with homeownership and can be beneficial to both parties. Social Participation Participating in leisure, social, cultural and spiritual activities in the community, as well as with the family, allows older people to continue to exercise their competence, to enjoy respect and esteem, and to maintain or Page 172 of 226 establish supportive and caring relationships (WHO, 2007). Social Participation
Over-all Messages: Need to value the health benefits of social stimulation. There is a desire for a Community Centre that is a multi-use facility for people of all ages with fitness equipment, café, meeting rooms, indoor walking track, pool Need to identify space in each town for a drop-in centre where seniors can meet and socialize. Programming for seniors such as the Falls Prevention Exercise Program needs to be offered in all 4 municipalities – not just Haliburton and Minden. Page 173 of 226 Hearing loss is a social barrier to many and could be addressed through the use of microphones and portable amplifiers, and the assessment of acoustics of rooms/buildings. Recommendations for Action:
Advocate for a Community Centre that is a multi-use facility with recreational activities and programming for people of all ages and opportunities for physical fitness (e.g. a pool, indoor walking area/track, etc.), a café and rooms where seniors can meet and be active. Research and identify an indoor social gathering place in each town/village where seniors can come together and socialize. Review policies regarding facility rental fees to identify ways to reduce barriers to participation in recreation and social programs. Seniors are looking for a “drop-in” space and a Page 174 of 226 welcoming atmosphere. Engage with local and other organizations that can provide resources for auditing public buildings for amplification and how to make improvements acoustically to support people with hearing loss. Develop a process to assess public buildings. Respect and Social Inclusion - An inclusive society encourages older people to participate more in their [community’s] social, civic and economic life. This, in turn, promotes active ageing (WHO, 2016). Page 175 of 226 Respect and Social Inclusion Over-all messages: End the stigma of “aging” and work toward a societal shift in viewing aging as a process from birth to death, not one stage of life. When a person is respected and included they feel a sense of belonging in their community. Apply the principles of Universal Design. Businesses need to step up! There is a need for better accessibility into stores, e.g. ramps and handrails, so that Page 176 of 226 seniors with mobility challenges are not shut out from engaging in commerce. Clearly identify where public washrooms are located in every town. Recommendations for Action:
Advocate for handrails/grab bars, ramps, door bells and other devices to improve access into public buildings and local businesses. Engage with local and other organizations that can provide resources for auditing public buildings for amplification and how to make improvements acoustically to support people with hearing loss. Develop a process to assess public buildings. Create empowering and supportive environments that Page 177 of 226 celebrate diversity and visibility of LGBTQ older adults. Civic Participation and Employment - An age-friendly community provides options for older people to continue to contribute to their communities, through paid employment or voluntary work if they so choose, and to be Page 178 of 226 engaged in the political process (WHO, 2007). Civic Participation and Employment Over-all Messages: Seniors make up a large portion of the volunteer base in Haliburton County and many agencies rely on volunteers for program and service delivery. Seniors groups such as the Aging Well Committee and CARP would like to be proactively consulted for input when changes are made to the streetscape. There may be economic development and employment
Page 179 of 226 opportunities related to meeting the needs of a retirement community, like Haliburton County, that have not yet been explored. Recommendations for Action:
Engage senior’s groups such as the Aging Well Committee and CARP proactively for input during any streetscape design process. Engage senior’s groups such as the Aging Well Committee and CARP proactively for input during any planning process for recreation facilities.
Page 180 of 226 Develop an economic development strategy that assesses the needs of seniors and the employment opportunities that these needs may present for young people and families. Communication and Information - Staying connected with events and people and getting timely, practical information to manage life and meet personal needs is vital for active aging
Page 181 of 226 (WHO, 2007). Information & Communication Over-all Messages: The Highlander is a free newspaper which makes it more accessible to people on a fixed income. Canoe Radio provides great information about what’s happening in the community but there is poor reception in many parts of the County. Many seniors do not use computers, so having a phone number included in information where people can call is still essential.
Page 182 of 226 Hearing loss is a barrier for many seniors and can limit participation social events. There is a need for more full-time people in support roles similar to the Seniors’ Health Nurse at HHFHT (currently only PT) – to provide information one-on-one. Recommendations for Action:
Support the creation of a directory of services available to seniors in print copy that could be distributed widely through public venues such as the library or the tax bills. Advocate for the inclusion of a phone number, not just a web address, in any information relevant to seniors as many do not use computers. Engage community groups such as the Aging Well Committee and the Barrier Free Team of the County’s Accessibility
Page 183 of 226 Advisory Committee in audits of local government websites for user-friendliness to seniors. Recommendations for Action:
Engage with local and other organizations that can provide resources for auditing public buildings for amplification and how to make improvements acoustically to support people with hearing loss. Develop a process to assess public buildings.
Lanyard type portable hearing devices could be made available on loan through the library.
Support improvements in the coverage of reliable cell
Page 184 of 226 phone service so that seniors in remote areas can effectively utilize assistive devices such as lanyards with emergency buttons. Technology such as this is useless unless the infrastructure is there to support it. Community Support and Health Services - Accessible and affordable community and health services are crucial in keeping seniors healthy, independent, and active. This involves an appropriate supply of aged care services Page 185 of 226 conveniently located close to where older people live, and trained health and social workers to provide these services (WHO, 2016). Community Support and Health Services Over-all Messages: Helpful services include home safety checks, and grocery/pharmacy delivery service. Need a shared intake form among agencies to collect client information so that people do not have to repeat the same information over and over again. Shared medical records will help facilitate coordinated care. Need more doctors, allied health care professionals and PSWs. Need better coordination of health and community support services – particularly when transitioning home after a hospital stay and post surgery for rehabilitation. There is a desire for more “hands-on” services like cleaning and vacuuming rather
Page 186 of 226 than “social” time from support workers. There is a need for a “one stop shop” with a human voice at the other end to help people navigate where to go to access the services that are available to them. Need more Long-Term Care beds. Recommendations for Action: The following themes were identified in the interview data and are reflected in the recommendations: Coordination
Develop a local model of Coordinated Care Planning for medically and socially complex individuals Access to services
Develop a model of system navigation and coordination for accessing local health and social services to assist people in negotiating the complexities involved in the provision of community support and health services.
Page 187 of 226 Communication and education
Develop an Information Package to engage and educate family members who may be called upon to assist an aging parent to access support services locally/regionally. This could be particularly helpful for seniors who don’t have family members living in Haliburton County. Next Steps
Delegations to each Municipal Council and County Council Aging Well Committee to work on implementing the Action Plan Page 188 of 226 Thank you
For more information contact Aging Well Committee Chair, Angela Andrews at the Health Unit at 705-457-1391 or [email protected] Page 189 of 226 The Corporation of the Township of Minden Hills Council Meeting
Meeting Minutes
Thursday, September 28, 2017 Minden Hills Council Chambers
Present: Reeve Brent Devolin Deputy Reeve Cheryl Murdoch Councillor Jeanne Anthon Councillor Ron Nesbitt Councillor Pam Sayne Councillor Lisa Schell Councillor Jean Neville
Staff: CAO/Treasurer, Lorrie Blanchard Deputy Clerk, Vicki Bull Deputy Clerk, Shannon Prentice Road Superintendent, Travis Wilson Environmental and Property Operations Manager, Ivan Ingram Director of Community Services, Mark Coleman Fire Chief, Doug Schell Planner, Ian Clendening
The meeting was called to order at 9:00 a.m.
1. CALL TO ORDER/APPROVE AGENDA
a) Approval of September 28, 2017 Agenda.
Res. #17-549 Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council recognizes that adding items or changing the Agenda, by amending the Agenda, reduces transparency;
And further that Council recognizes adding or changing the Agenda is of an urgent nature and/or in reference to an item on the published Agenda;
And further that the September 28, 2017 Council Agenda be amended to include one item to be added to the Closed Session agenda to discuss a matter pertaining to personal matters about an identifiable individual, including municipal or local board employees in accordance with Section 239(2) (d) of the Municipal Act, 2001, as amended. CARRIED
2. DECLARATION OF PECUNIARY INTEREST OR GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest.
3. PUBLIC MEETINGS
a) Proposed Zoning By-law Amendment Application PLZBA2017058 – Bow Lake.
August 31, 2017 Council Minutes Page 1
Page 190 of 226
Res. #17-550 Moved by: Councillor Anthon Seconded by: Councillor Nesbitt Be it resolved that Council adjourns its Regular Council meeting at 9:02 a.m. in order to proceed into a Public Meeting under Section 34 of the Planning Act regarding Zoning By-law Amendment PLZBA2017058 for property on Bow Lake. CARRIED
Res. #17-551 Moved by: Councillor Schell Seconded by: Councillor Anthon Be it resolved that the Public Meeting is hereby adjourned at 9:06 a.m. and the Regular Council meeting resume. CARRIED
4. DELEGATIONS
There were none.
5. ADOPTION OF MINUTES FROM PREVIOUS MEETING
a) August 31, 2017 Regular Council Meeting Minutes.
Res. #17-552 Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that August 31, 2017 Regular Council Meeting Minutes be approved as circulated. CARRIED
b) August 31, 2017 Public Meeting Minutes.
Res. #17-553 Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that the August 31, 2017 Public Meeting Minutes be approved as circulated. CARRIED
c) September 14, 2017 Public Meeting Minutes.
Res. #17- 554 Moved by: Councillor Anthon Seconded by: Councillor Schell Be it resolved that the September 14, 2017 Public Meeting Minutes be approved as circulated. CARRIED
6. PAYMENT OF ACCOUNTS
a) September 28, 2017 Accounts.
Res. #17-555 Moved by: Councillor Schell Seconded by: Councillor Anthon Be it resolved that the September 28, 2017 accounts in the amount of $756,982.32 be approved for payment. CARRIED
September 28, 2017 Council Minutes Page 2
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7. REEVE'S REPORT
The Reeve acknowledged the resignation of Fire Chief, Doug Schell and his 28 years of service to the municipality and wished him well in his future employment. The Fire Chief thanked Council, fellow colleagues and the Community for their continued support.
The Reeve thanked Deputy Reeve Murdoch for chairing the Committee of the Whole meeting during his absence and provide the following update:
County Official Plan has been received from the province, a few modifications are required. Reeve attended Ontario East Conference and advised other municipalities are experiencing same challenges. Meeting/Interview in Lindsay with Steve Paikin regarding Economic Development in Rural Ontario, Challenges and opportunities of the Mobile Broadband and Culinary Tourism. The meeting is scheduled to air on October 2nd, 2017.
8. CORRESPONDENCE AND COMMUNICATIONS
a) Bessie Sullivan, CEO/County Librarian re: Library Circulation Totals
Res. #17-556 Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receives correspondence from Bessie Sullivan, CEO/County Librarian regarding the Haliburton County Library Circulation totals, as information. CARRIED
b) Mr. Gary Wiles, President of the Lake Kashagawigamog Organization re: Renting of Lakefront Property
Res. #17-557 Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives correspondence dated August 29, 2017 from the Lake Kashagawigamog Organization regarding rentals on lakefront properties, as information;
And further that Council directs the Planning & Development Committee to review options regarding rentals on lake front properties to be brought back to Council for review & consideration. CARRIED
c) Ms. Liz Dickson on Behalf of Dr. Lynn Noseworthy, Medical Officer of Health for the Haliburton, Kawartha, Pine Ridge District Health Unit re: Municipal Engagement Committee and Quarterly E Newsletters
Res. #17-558 Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receives correspondence from Ms. Liz Dickson on behalf of Dr. Lynn Noseworthy, Medical Officer of Health for HKPR District Health Unit regarding their formed Municipal Engagement Committee and new quarterly e-newsletters providing updates to municipal decision makers, as information. CARRIED
d) Ms. Charlsey White, Director of Planning for the County of Haliburton re: Request for Support Resolution – Funding LiDAR Mapping & Flood Plain Study
Res. #17-559 Moved by: Councillor Anthon Seconded by: Councillor Nesbitt
September 28, 2017 Council Minutes Page 3
Page 192 of 226 Be it resolved that Council receives correspondence from Charlsey White, Director of Planning for the County of Haliburton requesting municipal support for a funding application; And further that, the Council of The Corporation of the Township of Minden Hills supports the County of Haliburton application under the National Disaster Mitigation Program funding intake 2017, for the completion of Digital Terrain Model (DTM) mapping to be used for Risk Assessments, Flood Mapping, Mitigation Planning and Prevention. CARRIED
9. ENVIRONMENTAL
a) Report #17-038 EPO – Tipping Fees for Compactor Trucks
Res. #17-560 Moved by: Councillor Nesbitt Seconded by: Councillor Schell Be it resolved that Council receive Report #17-038 Tipping Fees for Compactor Trucks as information. CARRIED
b) Report #17-037 EPO – Information on Bill #141 – Sewage Bypass Reporting Act 2017
Res. #17-561 Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receives Report 17-037 EPO – Information on Bill #141- Sewage Bypass Reporting Act, 2017 as information;
And further that Council support the private members Bill #141 Sewage Bypass Reporting Act introduced by Sylvia Jones, MPP;
And further that a copy of the resolution be forward to the Minister of the Environment;
And further Council directs staff to contact Kawartha Pine Ridge District Health Unit to clarify public notification procedures related to sewage by-pass and provide Council with an update. CARRIED
c) Report #17-039 EPO – Seagull Proposal
Res. #17-562 Moved by: Councillor Anthon Seconded by: Councillor Schell Be it resolved that Council receives Report #17-039 EPO – Seagull Proposal, as information;
And further that Council directs staff to tender for Pest Control to reduce the number of Seagulls at the Scotchline Landfill Site and surrounding areas;
And further that associated costs for the Seagull Remedial Action Plan be deferred to the 2018 budget deliberations;
And further that Council direct Staff to apply for a permit from Canada Wildlife Services. CARRIED
Council recessed at 9:47 a.m. and reconvened at 9:57 a.m.
10. ROADS
a) Report #17-062 Roads - August 2017 Monthly Activity Report.
Res. #17-563 Moved by: Councillor Nesbitt Seconded by: Councillor Schell
September 28, 2017 Council Minutes Page 4
Page 193 of 226 Be it resolved that Council receives Report #17-062 Roads – August 2017 Monthly Activity Report for information. CARRIED b) Report #17-064 Roads – Emergency Repairs to Tandem Truck.
Res. #17-564 Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives Report # 17-064 - Roads – Emergency Repairs to Tandem Truck as information;
And further, that Council waives the procurement tendering requirement for the “emergency” repairs to the 2012 Western Star Tandem Plow, as per Section 7.4 of the Township’s procurement policy;
And further that, Council approves the total cost of $8,089.72, including HST, for the “emergency” repairs to the 2012 Western Star Tandem Plow as performed by Northland Truck Center;
And further, that, in the absence of a departmental surplus, Council approves the transfer of funds required to cover the cost of the “emergency” repairs to the 2012 Western Star Tandem Plow from the Road Reserves. CARRIED
c) Report #17-065 Roads – Ritchie Falls Road Detour.
Res. #17-565 Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives Report # 17-065 - Roads – Bridge Rehabilitation - Road Detours as information. CARRIED
11. COMMUNITY SERVICES
a) Report #17-050 CSD – RFT CSD 17-06 Snack Bar Concession at the S.G. Nesbitt Memorial Arena
Preapproval granted at the September 14, 2017 COTW Meeting by resolution #17- 544
b) Report #17-051 CSD – Revised Young Canada Works Funding Agreement
Res. #17-566 Moved by: Councillor Schell Seconded by: Councillor Anthon Be it resolved that Council receives Report # 17-51 Community Services Department – Revised Young Canada Works Funding Agreement as information;
And further, that Council adopt By-law 17-125 to authorize the Reeve and CAO/Treasurer to sign the revised YCW-HO Declaration Form, and 2017 YCWHO funding agreement titled Contract with Employer dated August 21, 2017. CARRIED
c) Report #17-52 CSD – 2017 Communities in Bloom Award and Evaluation Report for Minden Hills.
Res. #17-567 Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receives Report # 17-52 Community Services Department – 2017 Communities in Bloom Award and Evaluation Report for Minden Hills as information;
September 28, 2017 Council Minutes Page 5
Page 194 of 226 And further, that Staff and the Communities in Bloom Committee be directed to review the 2017 Evaluation Report and formulate recommendations for the 2018 budget process. CARRIED
d) Report #17-053 CSD – Annual Low Risk User Facility Program – Local Community Insurance Services - JLT
Res. #17-568 Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives Report #17-53 Community Services Department – Annual Low Risk User Facility Program - Local Community Insurance Services - JLT as information;
And further, that Council accepts the quote # 18799289453 dated June 29, 2017 from JLT Inc. in the amount of $2,484.00 for the provision of a Local Community General Liability Policy as described providing $5,000,000.00 coverage;
And further, that Council directs staff to investigate options to cover the additional premium cost of $2,484.00 for Local Community General Liability Insurance; and include in the report, user fees verses the municipality absorbing the expense, and report back to council for review and consideration. CARRIED
e) Report #17-054 CSD – Single Source Quotation for Digital Radio System Purchase
Res. #17-569 Moved by: Councillor Nesbitt Seconded by: Councillor Schell Be it resolved that Council receives Report #17-54 Community Services Department – Single Source Quotation for Digital Radio System Purchase as information;
And further, that Council approves the purchase of the Digital Radio System as a single source purchase as per Section 7.3 of the Township’s procurement policy;
And further, that Council approves the purchase of the Digital Radio System in the amount of $7,331.30 plus $953.07 HST for a total cost of $8,284.37. CARRIED
f) Report #17-055 CSD – Advertising Program
Res. #17-570 Moved by: Councillor Schell Seconded by: Councillor Nesbitt Be it resolved that Council receives Report # 17-55 Community Services Department – Advertising Program as information;
And further, that Council approves of the proposed fees and rate changes in Revised Schedule “J” Community Services Advertising as noted in said report 17-55 CSD Advertising Program.
And further, that Council adopts By-law #17-124, being the Comprehensive Fees & Charges By-law for the Township of Minden Hills. CARRIED
g) Report #17-056 CSD – Damage to Parks from 2017 Flood.
Res. #17-571 Moved by: Councillor Anthon Seconded by: Councillor Schell Be it resolved that Council receives Report # 17-56 Community Services Department – Damage to Parks from 2017 Flood as information. CARRIED
September 28, 2017 Council Minutes Page 6
Page 195 of 226 h) Report #17-057 CSD – Rotary Park Playground. Preapproval granted at the September 14, 2017 Committee of the Whole Meeting by Resolution #17-545
i) Report #17-058 CSD – Monthly Activity Report.
Res. #17-572 Moved by: Councillor Nesbitt Seconded by: Councillor Anthon Be it resolved that Council receives Report #17-058 Community Services Department Monthly Activity Report for August 2017, as information. CARRIED
j) CSD – Irondale Advisory Committee Meeting Minutes dated August 21, 2017 (Recommendation)
Res. #17-573 Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council receives the Irondale Community Centre Advisory Committee meeting minutes dated August 21, 2017 as information;
And further Council concurs with the recommendation made in the said minutes and appoints Kurt Christenson as a member of the Irondale Community Centre Advisory Committee for the remaining term of Council. CARRIED
12. FIRE SERVICES
a) Report #17-021 August Fire Summary.
Res. #17-574 Moved by: Councillor Neville Seconded by: Deputy Reeve Murdoch Be it resolved that Council receive Report 17-021 FIRE – August 2017 Fire Summary as information. CARRIED
13. BUILDING AND BY-LAW SERVICES
There were no reports.
14. PLANNING AND DEVELOPMENT
a) Report #17-065 Planning – PLRA2017059 To Proceed with Application.
Res. #17-575 Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that Council receives Report #17-065 Planning PLRA2017059 Application to Purchase an Unopened Road Allowance Not Leading to Water as information;
And further, that Council directs staff to notify the adjacent property owner of applicant’s intent to purchase lands on the unopened road allowance between their properties and to provide the neighbor with the opportunity to purchase half of the unopened road allowance in accordance with the Township’s Policy 26. CARRIED
b) Report #17-066 Planning – PLSRA2017057 Application to purchase a portion of the Shore Road Allowance – Gull Lake.
September 28, 2017 Council Minutes Page 7
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Res. #17-576 Moved by: Deputy Reeve Murdoch Seconded by: Councillor Sayne Be it resolved that Council receives Report #17-066 Planning PLSRA2017057 Application to purchase a portion of the Shore Road Allowance – Gull Lake as information;
And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA2017057) in accordance with the established procedure under approved Policy No. 19, as amended. CARRIED
c) Report #17-067 Planning - PLSRA2016051 Application to purchase a portion of the Shore Road Allowance – Twelve Mile Lake.
Res. #17-577 Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Council receive Report #17-067 Planning PLSRA2016051 Application to purchase a portion of the Shore Road Allowance – Twelve Mile Lake as information;
And further, that By-law No. 17-115 is approved to stop up, close, and convey part of an original shore road allowance with respect to application PLSRA2016051. CARRIED
d) Report #17-068 Planning - PLSRA2017012 Application to purchase a portion of the Shore Road Allowance – Bow Lake.
Res. #17-578 Moved by: Councillor Sayne Seconded by: Councillor Neville Be it resolved that Council receive Report #17-068 Planning PLSRA2017012 Application to purchase a portion of the Shore Road Allowance – Bow Lake as information;
And further, that By-law No. 17-116 is approved to stop up, close, and convey part of an original shore road allowance with respect to application PLSRA2017012. CARRIED
e) Report #17-069 Planning - PLSRA2017015 Application to purchase a portion of the Shore Road Allowance – Bow Lake.
Res. #17-579 Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council receive Report #17-069 Planning PLSRA2017015 Application to purchase a portion of the Shore Road Allowance – Bow Lake as information;
And further, that By-law No. 17-117 is approved to stop up, close, and convey part of an original shore road allowance with respect to application PLSRA2017015. CARRIED
f) Report #17-070 Planning - PLSRA2017069 Application to purchase a portion of the Shore Road Allowance – Gull Lake.
Res. #17-580 Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Council receive Report #17-070 Planning PLSRA2017069 Application to purchase a portion of the Shore Road Allowance – Gull Lake as information;
September 28, 2017 Council Minutes Page 8
Page 197 of 226 And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA2017069) in accordance with the established procedure under approved Policy No. 19, as amended. CARRIED
g) Report #17-071 Planning – PLH2017065 and PLH2017067 Application for Severance – Creation of a new Lot and Lot Addition
Res. #17-581 Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that Council receives Report #17-071 Planning PLH2017065 and PLH2017067 Application for Severance – Creation of a New Lot and Lot Addition, as information;
And further that Application for Consent H-029/17 and H-030/17 be recommended for approval subject to the following conditions:
1. The balance of any outstanding taxes, including penalties and interest, (and local improvement charges, if applicable) shall be paid to the Municipality. 2. The registered owner shall obtain, to the satisfaction of the Township of Minden Hills, a minor variance, or zoning by-law amendment, to address the deficient Front Yard/High Water Mark setback. 3. That a section of land be identified and dedicated to the County of Haliburton or Township of Minden Hills in order to ‘break’ the original severance. 4. A copy of all reference plans associated with this application shall be provided to the Planner for the Township of Minden Hills for approval prior to registration. 5. Settlement of 5% cash-in-lieu of parkland dedication in the amount of $1,500.00 for each of the two severed parcels shall be paid to the Township of Minden Hills, pursuant to Section 51.1 of the Planning Act. 6. The registered owner(s) shall provide measures which will produce net benefits to the lake and the shoreline satisfactory to the Township of Minden Hills and may be required to enter into an agreement under Section 51(25) of the Planning Act ensuring for such. 7. The two retained parcels be merged into one parcel. 8. The registered owner(s) shall ensure, to the satisfaction of the Township of Minden Hills that the Township is fully reimbursed for any costs incurred by the Township for professional services related specifically to this application. It is recommended that the applicant consult with the Township of Minden Hills immediately following provisional consent being granted. CARRIED
h) Report #17-072 Planning – PLDBL2017071 Application to Deem Lot 1 of Registered Plan No. 333 not to be a Part of a Registered Plan of Subdivision.
Res. #17-582 Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council receives Report #17-072 Planning PLDBL2017071 Application to Deem Lot 1 of Registered Plan No. 333 not to be a Part of a Registered Plan of Subdivision as information;
And further, that By-law No. 17-118 be approved to deem Lot 1 on Registered Plan 333 no longer part of a Plan of Subdivision. CARRIED
i) Report #17-073 Planning - PLDBL2017072 Application to Deem Lot 4 of Registered Plan No. 333 not to be a Part of a Registered Plan of Subdivision.
Res. #17-583 Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Council receives Report #17-073 Planning PLDBL2017072 Application to Deem Lot 4 of Registered Plan No. 333 not to be a Part of a Registered Plan of Subdivision as information; September 28, 2017 Council Minutes Page 9
Page 198 of 226
And further, that By-law No. 17-119 be approved to deem Lot 4 on Registered Plan 333 no longer part of a Plan of Subdivision. CARRIED
j) Report #17-074 Planning - PLDBL2017073 Application to Deem Lot 5 of Registered Plan No. 333 not to be a Part of a Registered Plan of Subdivision.
Res. #17-584 Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that Council receives Report #17-074 Planning PLDBL2017073 Application to Deem Lot 5 of Registered Plan No. 333 not to be a Part of a Registered Plan of Subdivision as information;
And further, that By-law No. 17-120 be approved to deem Lot 5 on Registered Plan 333 no longer part of a Plan of Subdivision. CARRIED
k) Report #17-075 Planning - PLDBL2017074 Application to Deem Lot 3 of Registered Plan No. 333 not to be a Part of a Registered Plan of Subdivision.
Res. #17-585 Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council receive Report #17-075 Planning PLDBL2017074 Application to Deem Lot 3 of Registered Plan No. 333 not to be a Part of a Registered Plan of Subdivision as information;
And further, that By-law No. 17-121 be approved to deem Lot 3 on Registered Plan 333 no longer part of a Plan of Subdivision. CARRIED
l) Report #17-076 Planning - PLOCC2017056 Agreement for a License of Occupation.
Res. #17-586 Moved by: Councillor Sayne Seconded by: Deputy Reeve Murdoch Be it resolved that Council receive Report #17-076 PLOCC2017056 Agreement for a License of Occupation as information;
And further, that By-law No. 17-110 be approved to authorize the Reeve and Deputy Clerk to enter into an License of Occupation Agreement in respect to Application PLOCC2017056. CARRIED
m) Report #17-077 Planning – PLSRA2017070 Application to purchase a portion of the Shore Road Allowance – Bob Lake.
Res. #17-587 Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that Council receive Report #17-077 Planning PLSRA2017070 Application to purchase a portion of the Shore Road Allowance – Bob Lake as information;
And further, that the Planning Department proceed with the application to purchase a portion of the Shore Road Allowance (PLSRA2017070) in accordance with the established procedure under approved Policy No. 19, as amended. CARRIED
n) Report #17-078 Planning – PLZBA2017047 Proposed Zoning By-law Amendment.
September 28, 2017 Council Minutes Page 10
Page 199 of 226 Res. #17-588 Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council receive Report #17-078 Planning PLZBA2017047 Proposed Zoning By-law Amendment as information;
And further, that By-law No. 17-98 be approved to rezone lands subject to application PLZBA2017047 from the Shoreline Residential (SR) Zone to the Open Space Exception Ten (OS-10) Zone CARRIED
o) Report #17-079 Planning – PLZBA2017058 Bow Lake (Public Meeting)
Res. #17-589 Moved by: Councillor Neville Seconded by: Deputy Reeve Murdoch Be it resolved that Council receive Report #17-079 Planning PLZBA2017058 Proposed Zoning By-law Amendment as information. CARRIED
15. FINANCE AND GENERAL GOVERNMENT
a) Notice of Motion – Discuss Change in title of the Head of Council.
Res. #17-590 Moved by: Councillor Sayne Seconded by: Councillor Neville Be it resolved that Council passed Resolution #17-547 at its September 14, 2017 Committee of the Whole Meeting directing a discussion to be brought forward to the September 28, 2017 Meeting of Council regarding the change of titles for the Head of Council, Reeve to Mayor; and Deputy Reeve to Deputy Mayor;
And further that Council direct Staff to proceed with the process of changing titles from Reeve to Mayor and Deputy Reeve to Deputy Mayor. CARRIED
b) Report #17-018 Clerk – Funding Agreement Economic Development Strategic Plan.
Res. #17-591 Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Report # 17-018 Clerk RED Funding Agreement– Economic Development Strategic Plan be received as information;
And further that Council adopt By-law 17-127 authorizing the Reeve and Clerk to execute an Agreement between Her Majesty the Queen in Right of Ontario as represented by the Minister of Agriculture, Food and Rural Affairs and the Corporation of the Township of Minden Hills for the creation of an Economic Development Strategic Plan. CARRIED
16. QUESTIONS FROM THE MEDIA RELATING TO AGENDA ITEMS
There were no questions from the public
17. QUESTIONS FROM THE PUBLIC RELATING TO AGENDA ITEMS
There was one question from the media regarding when the title change of Reeve to Mayor will take place.
Council recessed at 10:37 a.m. and reconvened at 10:44 a.m.
September 28, 2017 Council Minutes Page 11
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18. CLOSED SESSION
Res. #17-592 Moved by: Deputy Reeve Murdoch Seconded by: Councillor Neville Be it resolved that Council proceed into Closed Session at 10:45 a.m. for the purposes of discussing three items pursuant to Section 239(2)(d) of the Municipal Act, 2001, as amended regarding labour relations or employee negotiations. CARRIED
19. OPEN SESSION RESUME
a) Return to Open Session.
Res. #17-593 Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that the Closed Session of Council adjourn at 11:13 a.m. and Open Session resume. CARRIED
20. REPORT FROM CLOSED SESSION
Nothing to report.
21. BY-LAWS
a) September 28, 2017 By-laws: By-law 17-98 PLZBA2011047 Proposed Zoning By-law Amendment (Coaster Trail -Bob Lake). By-law 17-110 To authorize an Occupation Agreement - Forster Rd By-law 17-115 To stop up, close, and convey part of an original shore road allowance - Twelve Mile Lake By-law 17-116 To stop up, close, and convey part of an original shore road allowance - Bow Lake By-law 17-117 To stop up, close, and convey part of an original shore road allowance - Bow Lake By-law 17-118 To deem Lot 1 on Registered Plan 333 no longer part of a Plan of Subdivision - Bow Lake By-law 17-119 To deem Lot 4 on Registered Plan 333 no longer part of a Plan of Subdivision - Bow Lake By-law 17-120 To deem Lot 5 on Registered Plan 333 no longer part of a Plan of Subdivision - Bow Lake By-law 17-121 To deem Lot 3 on Registered Plan 333 no longer part of a Plan of Subdivision - Bow Lake By-law 17-123 To authorize the execution of a Snack Bar Concession Agreement By-law 17-124 To authorize the Comprehensive Fees and Charges By-law By-law 17-125 To authorize the Execution of a Revised YCW-HO Funding Agreement & Declaration. By-law 17-127 To authorize the RED Funding Contribution Agreement
Res. #17-594 Moved by: Deputy Reeve Murdoch Seconded by: Councillor Sayne Be it resolved that the following By-laws be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed: By-law 17-98 PLZBA2011047 Proposed Zoning By-law Amendment (Coaster Trail - Bob Lake). By-law 17-110 To authorize an Occupation Agreement - Forster Rd By-law 17-115 To stop up, close, and convey part of an original shore road allowance - Twelve Mile Lake
September 28, 2017 Council Minutes Page 12
Page 201 of 226 By-law 17-116 To stop up, close, and convey part of an original shore road allowance - Bow Lake By-law 17-117 To stop up, close, and convey part of an original shore road allowance - Bow Lake By-law 17-118 To deem Lot 1 on Registered Plan 333 no longer part of a Plan of Subdivision - Bow Lake By-law 17-119 To deem Lot 4 on Registered Plan 333 no longer part of a Plan of Subdivision - Bow Lake By-law 17-120 To deem Lot 5 on Registered Plan 333 no longer part of a Plan of Subdivision - Bow Lake By-law 17-121 To deem Lot 3 on Registered Plan 333 no longer part of a Plan of Subdivision - Bow Lake By-law 17-123 To authorize the execution of a Snack Bar Concession Agreement By-law 17-124 To authorize the Comprehensive Fees and Charges By-law By-law 17-125 To authorize the Execution of a Revised YCW-HO Funding Agreement & Declaration. By-law 17-127 To authorize the RED Funding Contribution Agreement CARRIED
22. CONFIRMING BY-LAW
a) By-law 17-128 Confirming By-law.
Res. #17-595 Moved by: Councillor Neville Seconded by: Deputy Reeve Murdoch Be it resolved that By-law 17-128 being a by-law to confirm the proceedings of Council held during its Regular Council Meeting on September 28, 2017 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed. CARRIED
23. ADJOURNMENT
a) Adjournment of the September 28, 2017 Regular Council Meeting.
Res. #17-596 Moved by: Councillor Neville Seconded by: Councillor Sayne Be it resolved that the September 28, 2017 Regular Council Meeting is hereby adjourned at 11:15 a.m. CARRIED
______Brent Devolin, Reeve
______Victoria Bull, Deputy Clerk
September 28, 2017 Council Minutes Page 13
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The Corporation of the Township Minden Hills Public Meeting
Meeting Minutes
Thursday, September 28, 2017 Minden Hills Council Chambers
Present: Reeve Brent Devolin Deputy Reeve Cheryl Murdoch Councillor Jeanne Anthon Councillor Ron Nesbitt Councillor Pam Sayne Councillor Lisa Schell Councillor Jean Neville
Staff: Lorrie Blanchard, CAO/Treasurer Deputy Clerk, Vicki Bull Deputy Clerk, Shannon Prentice Road Superintendent, Travis Wilson Environmental & Property Operations Manager, Ivan Ingram Director of Community Services, Mark Coleman Fire Chief, Doug Schell Planner, Ian Clendening
a) Proposed Zoning By-law Amendment Application PLZBA2017058 – Bow Lake
Reeve Devolin called the meeting to order at 9:02 a.m.
The Reeve advised this portion of the Public Meeting is held by Council under Section 34 of the Planning Act. The Reeve declared the Public Meeting open to consider a By-Law amendment to rezone Part of Lot 20, Concession 4, in the Geographic Township of Snowdon.
Reeve Devolin asked the Planner to explain the proposed By-law amendment.
The Planner advised the proposed amendment is to change the zoning of a parcel of vacant land on Bow Lake described as Lot 6 of Plan 333. The purpose of the zoning By-law amendment is to change zoning to site-specific Shoreline Residential Exception Sixty-Two (SR-62) zone to allow a forest access road to be permitted as a means of access to the property. The permitted access will allow for development of the property in accordance to provisions of the Shoreline Residential (SR) Zone.
Reeve Devolin asked if the applicant wished to make any comments. Mr. Ted Buchanan advised he owns the lot, and access was brought in by the Township of Snowdon. Mr. Buchanan advised the permitted use is legal and unrestricted, and is of no danger to species at risk. The current MPP and Minister of Ministry of Natural Resources and Forestry sent letters of support.
Reeve Devolin asked if anyone wished to speak in opposition to the proposed By-Law and to identify themselves for the record. There were no comments received
Reeve Devolin asked if anyone wished to speak in favour of the proposed By-Law amendment and to identify themselves for the record. There were no comments received.
September 28, 2017 Public Meeting Minutes Page 1
Page 203 of 226 Reeve Devolin asked if the Planner received any written comments. The Planner advised one comment was received relating to wetland concerns to the north and species at risk. The Planner advised all comments and concerns will be attached to a Planning Report and brought back to Council for review.
Reeve Devolin asked if Council had any questions. There were comments or questions received.
Reeve Devolin advised the Public Meeting process was complete and informed members of the Public that this matter will be brought back to Council at a future meeting and will be discussed and considered along with all written and verbal submissions.
Reeve Devolin declared the Public Meeting closed at 9:06 a.m.
______Brent Devolin, Reeve
______Victoria Bull, Deputy Clerk
September 28, 2017 Public Meeting Minutes Page 2
Page 204 of 226 Township of Minden Hills Accounts Payable Recap October 26, 2017
Accounts Payable Listing: Beginning Ending Cheque# Cheque# General Fund 9184 9262 $ 709,355.04 $ - Total General Fund $ 709,355.04
Total Cheques $ 709,355.04
General Fund - Chq Cancelled 9109 9109 $ (16,236.75) $ - Total Cheques Cancelled $ (16,236.75)
Preauthorized Payment - Hydro Month: to September 30, 2017 $ 23,872.31 Preauthorized Payment - Telizon Month: To September 13, 2017 $ 7.98 Total Preauthorized Payments $ 23,880.29
Direct Deposit - Payroll PP # 21 $ 70,460.14 $ - Total Payroll $ 70,460.14
Grand Total $ 787,458.72
The Treasurer is authorized to pay the above noted accounts.
Clerk, Dawn Newhook Reeve, Brent Devolin
Page 205 of 226 MUNICIPAL VOTING CONTRACT
Agreement for eVoting Services made and effective this 26 day of October, 2017
BETWEEN:
TOWNSHIP OF MINDEN HILLS Of 7 Milne Street, P.O. Box 359, Minden, Ontario K0M 2K0 (herein called “the Municipality”)
- and -
INTELIVOTE SYSTEMS INC. Of 202 Brownlow Avenue, Suite 900, Dartmouth, Nova Scotia, B3B 1T5 (herein called “ISI”)
WHEREAS ISI has developed application software, procedures and expertise to provide an electronic voting service incorporating voting through secure wireless, telephone and internet connections, in conjunction with mail-in votes and ballots cast in person at polling stations (“the ISI Service”);
AND WHEREAS the Municipality wishes to obtain from ISI the use of the ISI Service to conduct its Election on the Election Date(s) defined in Article 1 below;
AND WHEREAS ISI and the Municipality wish to set forth the terms applicable to the use of the ISI Service for the Municipality’s Election on the Election Date(s);
NOW THEREFORE FOR the mutual consideration set forth herein, the adequacy of which is hereby acknowledged, ISI and the Municipality, intending to be legally bound, agree as follows:
1. Definitions
1.1 “Auditor” – means a third party or an individual assigned by the Municipality to conduct audit processes that have been agreed to by the Municipality and ISI and who will be responsible to render an official opinion as to the validity of the total voting process as conducted by ISI and the Election Officials.
1.2 “Candidate” means the same as the definition provided in the Municipal Elections Act, 1996, S.O. 1996, CHAPTER 32.
1.3 “Candidates’ Agents” – means persons accredited by the Municipality as a candidate, or agent or scrutineer of a candidate.
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1.4 “Candidate Reports”- means an electronic record in an agreed upon format produced and made available to Candidates’ Agents during the Voting Period at times agreed upon in advance between the Municipality and ISI showing the name or other identifier for each Eligible Elector recorded on the ISI Service for each Eligible Elector and which of those Eligible Electors have voted.
1.5 “Consulting Services”- means the services described in Schedule “A” hereof which are to be rendered by ISI.
1.6 “Contract Administrator”- means the persons identified in Article 4 as primary Contract Administrators or other Contract Administrators.
1.7 “Control Centre”- means the location at which ISI sets up the control access and monitoring of the database and processing functions of the ISI Service.
1.8 “Election Date(s)”- means the following days: October 6, 2018 until October 21, 2018 and October 22, 2018.
1.9 “Election Officials”- means the persons who the Municipality designates in writing to ISI as the persons who have jurisdiction over the legal control and conduct of the Election, including the usual powers and authority of a Chief Electoral Officer (CEO) and/or returning officer, whose rulings ISI shall be compelled to comply with.
1.10 “Eligible Elector”- means a person who the Municipality has determined is eligible to vote in the Election and to whom a PIN has been provided.
1.11 “Interactive Voice Response” and “IVR”- means the capability for electors to listen to voting options and to cast a vote(s) through a telephone system including wireless phones.
1.12 “Internet Enabled Connection Service”- means the capability for electors to connect through the internet to a website and to read the voting options and to cast a vote(s) through the internet connection.
1.13 “PIN”- means a unique personal identification number assigned to each Eligible Elector.
1.14 “Telephone Voting Number”- means the toll-free telephone number to be agreed upon between the Municipality and ISI to which Eligible Electors may connect through a telephone including a wireless telephone and cast their votes.
1.15 “Voting Decision”- means one or more slates of candidates in which the elector is entitled to vote in a predetermined manner and any number of questions on which the elector is entitled to vote.
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1.16 “Voting Period”- means the hours designated by the Municipality during the Election Date(s) during which Eligible Electors are entitled to cast their vote.
1.17 “Website Voting Address”- means a secure Internet Protocol address to be agreed upon between the Municipality and ISI to which Eligible Electors may connect through a web browser and cast their votes.
2. Provision of ISI Services
2.1 ISI hereby agrees to provide the use of the ISI Service to the Municipality and to its Eligible Electors during the Voting Period and to provide any required and agreed to Consulting Services and Technical Support Services to the Municipality for the municipal election and the Municipality shall pay the fee set out in article 7 to ISI in accordance with the payment terms set out in clause 7.1.4.
3. Specifications
3.1 The ISI Service shall permit a person submitting a PIN, or a PIN and any other voting credential agreed upon by the Municipality and ISI, to access the ISI Service and to cast the votes permitted by the Municipality on the Voting Decisions in respect of each PIN in any of the manners set out in clauses 3.2 and 3.3, to record through verifiable records in what manner and when the votes of each PIN were cast, to ensure that votes may be cast in respect of the Voting Decisions only once for each PIN and to ensure that no record is kept or is recoverable which allows the identification of the candidates for whom votes were cast by a PIN, or how votes were cast in answer to questions by a PIN.
3.2 The ISI Service shall enable IVR ports which will allow Eligible Electors to telephone the Telephone Voting Number and upon entering the elector’s PIN, or a PIN and any other voting credential agreed upon by the Municipality and ISI, to vote in respect of each Voting Decision by Interactive Voice Response.
3.3 The ISI Service shall enable an internet enabled application through a Website Voting Address that will enable each Eligible Elector to connect to the Website Voting Address and upon entering that elector’s PIN, or a PIN and any other voting credential agreed upon by the Municipality and ISI, to vote in respect of each Voting Decision by Internet Enabled Connection Service.
3.4 Access to the ISI Service via any voting telephone number and to the internet website address shall be restricted to only the times and dates set out in the Voting Period unless directed by the Election Officials to extend or reduce the Voting Period.
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3.5 The ISI Service shall enable the Auditor to access the ISI Service and cast auditing votes during the Voting Period which can be tracked as auditing votes and removed from any final vote tally so as to obtain assurance that the ISI Service is functioning properly.
3.6 The ISI Service shall enable Election Officials and/or the Auditor to have secure access to the tally of votes cast by Interactive Voice Response and Internet Enabled Connection Service after the close of the Voting Period.
3.7 The ISI Service shall enable ISI personnel to shut down the ISI Service and, in such case, the prescribed message shall be recorded on the Interactive Voice Response and displayed on Internet Enabled Connection Service.
3.8 The ISI Service shall enable the Candidates and/or Candidates’ Agents to have access to the Candidate Module, if such service is requested to be enabled by the Election Officials.
4. Contract Administration
4.1 Each party shall designate the name, address, telephone, fax and email addresses of a primary Contract Administrator. The Contract Administrator shall be responsible for arranging all meetings, visits and consultations between the parties and for the transmission and receipt of all official notices and for all administrative matters such as invoices, payments and amendments.
The primary Contract Administrator for ISI shall be: Name: Dean Smith Telephone: (902) 481-1156 Fax: (902) 481-9599 Email: [email protected]
The primary Contract Administrator for the Municipality shall be: Name: Dawn Newhook Telephone: 705-286-1260 ext. 205 Fax: 705-286-4917 Email: [email protected]
4.2 Any party may by notice in writing to the other party’s primary Contract Administrator designate a different person as Contract Administrator for a specific aspect of the administration of the contract.
4.3 The Contract Administrators will be available Monday through Friday 8:30 a.m. to 4:30 p.m. Eastern Time, excluding lunch hours and a reasonable number of days spent out of the office and shall respond within one (1)
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business day of the receipt of any request for information or request for decisions that are communicated between the Contract Administrators.
4.4 Each party may change its Contract Administrators by notice to the other party’s primary Contract Administrator.
4.5 Each of the Contract Administrators shall communicate with each other promptly as to the status of information, procedures and progress on each of their respective tasks as set out in this Agreement and to advise the other forthwith upon the occurrence of any material change in such plans.
4.6 If any party (first party) receives notice from the other party that the first party’s Contract Administrator is not carrying out his or her duties to the satisfaction of the other party, then the first party shall promptly designate another person as its Contract Administrator.
5. Obligations of the Municipality
5.1 The Municipality shall:
5.1.1. Ensure that at all times it has a Contract Administrator ready, willing and competent to communicate with ISI on any issue relevant to this contract.
5.1.2. Allocate appropriate resources with the necessary knowledge and authorization to work with ISI in defining tasks for all stages of activity leading up to and including Election Day(s); establish mutually agreed upon timelines for these tasks; coordinate all tasks assigned to the Municipality; provide all information required to configure the ISI Service as early as possible in the overall event schedule. A draft project plan detailing some of these tasks will be provided.
5.1.3. Pay ISI for services such amounts as are outlined in Article 7 and pay to third parties such costs which pursuant to this contract and to Schedule “A” the Municipality is responsible to bear and to indemnify ISI in respect of such costs.
5.1.4. Supply at its cost appropriate equipment, as required, such as computer hardware, internet access, telephone service at any, or all, Voter Help Centres.
5.1.5. Engage a qualified individual to conduct audit processes that have been agreed to by the Municipality and ISI and who will be responsible to render an official opinion as to the validity of the total voting process as conducted by ISI and the Election Officials.
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6. Obligations of ISI
6.1 ISI shall:
6.1.1. Arrange at its cost in consultation with the Municipality for a Telephone Voting Number capable of handling not less than such number of calls per minute as is specified by ISI based on the number of Eligible Electors;
6.1.2. Arrange at its cost in consultation with the Municipality for a Website Voting Address capable of handling not less than such number of connections per minute as is specified by ISI based on the number of Eligible Electors;
6.1.3. Provide the ISI Service functioning in accordance with the Specifications set out in Clause 3 connected to the Telephone Voting Number and Website Voting Address to the Eligible Electors during the Voting Period;
6.1.4. Perform with diligence in a timely manner in accordance with generally accepted professional standards and practices recognized in the Information Technology Industry the Consulting Services described in Schedule “A”;
6.1.5. Abide by decisions of the Election Official and comply with instructions from the Auditor and Election Officials in respect to operations of the ISI Service providing that such instructions and decisions do not adversely impact the operation or integrity of the ISI Service;
6.1.6. Ensure that the voting instructions are available on the ISI Service during the Voting Period;
6.1.7. Make available online to the Election Official and/or Auditor at the end of the Voting Period the results of votes cast for each candidate and question; and
6.1.8. Cause a duly qualified individual to meet with the Municipality at the offices of the Municipality in the event that any other communication is demonstrably ineffective to resolve any outstanding issues.
7. Fee and Payment Terms
7.1 The Municipality agrees to pay to ISI:
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7.1.1. A base services fee equal to $1.10 per Eligible Elector being the number of eligible and enumerated electors in the ISI Service on Election Day(s);
7.1.2. A services and postage fee equal to $1.25 per Eligible Elector for the creation, printing and distribution of Voter Instruction Letters;
7.1.3. Any fees for additional consulting services described in Schedule “B”;
7.1.4. The fees payable pursuant to clause 7.1.1 and 7.1.2 are payable as follows: a) 30% of the base services fee of $1.10 per Eligible Elector on execution of this Agreement, based on the number of Eligible Electors as determined by the previous list of electors used for the most recent Election held in the Municipality, when invoiced by ISI; b) The services and postage fee of $1.25, for each Voter Instruction Letter to be sent to each Eligible Elector when invoiced by ISI (typically 30 days prior to letter printing) and, c) the balance of the service fee immediately after the Election Date;
7.1.5. The Municipality shall pay in addition to the fees stated above Harmonized Sales Tax (HST) and any other taxes applicable to the provision of such services.
7.1.6. Any fee or portion thereof not paid on the date on which it is payable shall bear interest at the rate of 12% per annum calculated and applied monthly.
8. Ownership and Rights
8.1 ISI shall maintain ownership of all intellectual property rights associated with the ISI Service and the Municipality is only entitled to the data concerning the Election generated by the ISI Service and the Municipality shall have no other rights in or further use of the ISI Service.
9. Representations and Warranties
9.1 ISI represents and warrants that:
9.1.1. Use of the ISI Service as described in this Agreement does not infringe the intellectual property rights of any person;
9.1.2. ISI has and will have full and sufficient right to supply the use of the ISI Service during the Voting Period;
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9.1.3. ISI shall engage a national service provider(s) to provide a very high level of reliability, security, scalability and performance for a high volume transaction, mission critical solution; and
9.1.4. ISI will destroy all formats of information relating to Voting Decisions upon receipt of instructions from the Election Official to do so.
9.1.5. The person(s) signing this contract are duly authorized to execute and deliver it on behalf of ISI and that it is a duly binding obligation of ISI.
9.2 The Municipality represents and warrants that:
9.2.1. The Municipality has the authority and jurisdiction to engage ISI for the provision of the ISI Service for its Municipal Election and that the person(s) signing this contract are duly authorized to execute and deliver it on behalf of the Municipality and that it is a duly binding obligation of the Municipality.
10. Remedies
10.1 If a party fails or refuses at any time to perform its obligations under this Agreement, then the other party may deliver the defaulting party notice of intent to terminate this Agreement, which notice shall specify the alleged failures or refusals and, if within three (3) business days of receipt of the notice or such other reasonable period in relation to the default, the defaulting party shall not have cured all the defaults set out in the notice or presented a plan reasonably acceptable to the other party to cure these defaults, the other party may, at its option elect to terminate this Agreement.
10.2 If the Municipality terminates this Agreement as a result of all the positions up for election being acclaimed, then the Municipality shall reimburse ISI all out-of-pocket expenses incurred for the planning and delivery of the Municipal Election in addition to the installments payable pursuant to clauses 7.1.4(a). To be clear, only the service fees for the eVoting service deposit defined in section 7.1.4(a) are payable. The services and postage fee, for the Voter Instruction Letter is not required as there will be no service or postage required and thus it will not be billed to the municipality.
10.3 If the Municipality terminates this Agreement for any reason other than the reason stated in clause 10.2 without material default by ISI, then the Municipality shall pay ISI fifty percent (50%) of the total fees that would be payable pursuant to Article 7 if the ISI Service had been employed for the Municipal Election, except that a deduction shall be made of any fees payable under 7.1.2 that have not been incurred by ISI.
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10.4 And any payments previously paid by the Municipality to ISI shall be deducted from amounts otherwise payable pursuant to Article 10.3.
11. Force Majeure
11.1 Either party shall be excused from delays in performing or from its failure to perform hereunder to the extent that such delays or failures result from an act of god, fires, floods, explosions, insurrection, war or riots, unusually severe weather, epidemics or quarantine restrictions, governmental priorities or allocations regulations or any cause beyond the reasonable control of the party including without limiting the generality of the foregoing, a failure of communication facilities, labor trouble or strikes by employees of telecommunications providers including suppliers of application software to ISI, and restraint by Court or public authority.
12. Limitation of Liability
12.1 ISI’s liability for damages howsoever caused, whether in contract or in tort, including negligence, shall be limited to the actual direct damages suffered by the Municipality and in no event shall ISI be able liable for any indirect, consequential or punitive damages of the Municipality or any other person. In any event, the liability of ISI for the breach of any representation, warranty or covenant shall not exceed the total fee payable to ISI by the Municipality pursuant to this Agreement regardless of the number of claims.
13. Miscellaneous
13.1 This Agreement may be executed in several counterparts, all of which taken together shall constitute one single Agreement between the parties.
13.2 The parties and their representatives signing this Agreement hereby acknowledge and represent that the representatives signing this Agreement are authorized and have full authority to enter into this Agreement on behalf of the parties for whom they have signed.
13.3 No delay or admission by either party to exercise any right or power occurring upon any noncompliance or default by other party shall impair any such right or power or to be construed as a waiver thereof, unless such waiver is in writing.
13.4 This Agreement, including the Schedules referred to in this Agreement, constitutes the entire agreement of the parties with regard to the subject matters addressed in this Agreement and this Agreement supersedes all prior or contemporaneous agreements or discussions or representations, whether oral or written with respect to the subject matter of this Agreement and this Agreement cannot be varied, amended, waived or discharged except in writing signed by all parties.
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13.5 Time is of the essence to the performance of the party’s obligations under this Agreement.
13.6 This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario.
13.7 This Agreement may not be assigned to any other party without the written consent of the other party.
TOWNSHIP OF MINDEN HILLS
Per:______Brent Devolin, Mayor
Per:______Dawn Newhook, Clerk
INTELIVOTE SYSTEMS INC.
Per:______Dean Smith, President and Founder
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SCHEDULE “A” Base Services
ISI Base Services to be provided within the agreed upon fee identified in clause 7.1.1. These services include: a) Develop and manage a critical path plan for required activities in coordination with the Municipality; b) Management and coordination of telecommunications requirements designed to provide the elector with their choice of voting channel: internet, phone, mail-in, or polling station, if offered by the municipality. Includes the activities associated with the telecommunications setup for electronic voting system; appropriate bandwidth; phone (IVR) ports; and website registration. c) Attending organizational committee meetings in the Municipality (subject to limit in clause (p) below); d) Assist in the development by the Municipality of educational materials for electors including creation of the Voter Instruction Letter providing specific instructions on how to successfully use the electronic voting process. e) Assistance in the management of the electors list; f) Assistance with the format, design and secure delivery methods of personal identification numbers (PIN). Intelivote Systems will generate the PINs using the eligible voter population to determine the required PIN length and to determine the number of additional PINs required as spares. A unique PIN will be created for each Eligible Elector based on the initial voters list provided by the Municipality. In addition to the PIN, an Eligible Elector category is created and a file is produced to be used for production of Voter Instruction Letters. g) Provision of a media spokesperson to address technology questions. Development and/or assistance with a media plan and a voter education plan that addresses the most common questions from both the media and members of the public. An Intelivote representative can speak directly with the media on any questions related directly to the Intelivote application. The Municipality is responsible for all advertising and marketing costs of the Municipal Election, and if the Municipality is paying ISI pursuant to Article 7.1.2 to prepare and mail out Voter Instruction Letters, then ISI will be responsible for the costs of preparing and mailing out the Voter Instruction Letters. h) Technical consultation to address specialized system requirements; i) Development and recording of voice scripts for the Election; j) Website development and design including generation of a customized webpage for voters to link from to vote; k) Assisting the Municipality in addressing legislative issues and by-laws relating to elector notification. l) Customization and development of all activity associated with configuring the Election such as: district/ward setup; candidate assignment; voice script recording; Elector List management; secure ID and password management; configuring and loading Voting Decisions (ie. type of race, sequence and presentation display), based on information to be provided by the Municipality.
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Page 216 of 226 Electronic Voting Services Agreement m) Assistance and guidance to Auditors, security personnel and Election Officials. A document will be provided which will outline the requirements for a regional centre (if required) to be used by the Election Officials and Auditor, provided that the Municipality shall provide any hardware and communication facilities required by the Auditors and Election Officials. n) Training for Election HelpLine staff; o) Coordination for logistics for eVoting and assistance for the protocol to be followed for the voting event. p) Onsite consulting for one or more individuals to work with the Municipality, at a location agreed upon by the parties, to deliver the services, training and consulting described in this Contract and in this Schedule “A”, provided that travel and living costs not exceeding two (2) round-trips trips and not exceeding five (5) person days of effort for delivering these services is included in the Base Service fee and the Municipality shall pay ISI for any additional travel and living costs and person days of services requested by the Municipality in accordance with Schedule “B”. Pre-approval of all additional travel and expenses is required by the Municipality prior to ISI undertaking the effort or incurring any costs.
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SCHEDULE “B” Consulting Services
Additional consulting services that may be required by the Municipality in addition to those services provided in Schedule “A” will be provided at the following rates:
Intelivote Consultant - $800/day plus applicable taxes All travel and living expenses will be reimbursed to ISI at cost.
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Page 218 of 226 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-107
Being a By-law to Authorize the Reeve and Deputy Clerk to execute an Agreement between the Corporation of the Township of Minden Hills and Neumarkets Incorporated for the provision of the Township of Minden Hills website maintenance.
WHEREAS, Section 5(3) of the Municipal Act, 2001, c.25 as amended provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise;
AND WHEREAS Section 9 the Municipal Act, 2001, c. 25, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act;
AND WHEREAS Section 11(2) the Municipal Act, 2001, S.O., 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws for the provision of services that the municipality deems necessary or desirable for the public;
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS: 1. That the Reeve and Deputy Clerk be authorized to execute an Agreement between the Corporation of the Township of Minden Hills and Neumarkets Incorporated, attached hereto as Schedule “A, for the provision of the Township of Minden Hills website maintenance.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 26th day of October, 2017.
______Brent Devolin, Reeve
______Victoria Bull, Deputy Clerk
Page 219 of 226 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-129
Being a By-law to Authorize the Reeve and Clerk to execute an Agreement between the Corporation of the Township of Minden Hills and Amer and Associates for Consulting Services for the creation of an Economic Development Strategic Plan
WHEREAS, Section 5(3) of the Municipal Act, 2001, c.25 as amended provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise;
AND WHEREAS Section 9 the Municipal Act, 2001, c. 25, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act;
AND WHEREAS Section 11(2) the Municipal Act, 2001, S.O., 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws for the provision of services that the municipality deems necessary or desirable for the public;
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS: 1. That the Reeve and Clerk be authorized to execute the Agreement between Corporation of the Township of Minden Hills and Amer and Associates, attached hereto as Schedule “A,” for Consulting Services for the creation of an Economic Development Strategic Plan.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 26th day of October, 2017.
______Brent Devolin, Reeve
______Victoria Bull, Deputy Clerk
Page 220 of 226 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-130
Being a By-law to Authorize the Reeve and Clerk to execute an Agreement between the Township of Minden Hills and the County of Haliburton.
WHEREAS, Section 5(3) of the Municipal Act, 2001, c.25 as amended provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise;
AND WHEREAS Section 9 the Municipal Act, 2001, c. 25, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act;
AND WHEREAS Section 11(2) the Municipal Act, 2001, S.O., 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws for the provision of services that the municipality deems necessary or desirable for the public;
AND WHEREAS, The County of Haliburton proposes to obtain winter maintenance services for County Road No. 20, also known as the Horseshoe Lake Road and County Road No. 2, also known as the Deep Bay Road;
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS: 1. That the Reeve and Clerk be authorized to execute an Agreement between the County of Haliburton and the Township of Minden Hills, attached as Schedule “A,” for Winter Maintenance Services on County Roads;
2. That By-law 16-128 and 17-014 is hereby repealed.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 26th day of October, 2017.
______Brent Devolin, Reeve
______Victoria Bull, Deputy Clerk
Page 221 of 226 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-132
Being a By-law to Change the Title of the Head of Council from Reeve to Mayor.
WHEREAS Sec. 220 the Municipal Act, 2001, S.O. 2001, as amended, provides that a municipality may change the title for its Head of Council and other members of its Council;
AND WHEREAS historically a Reeve was the Head of Council in small rural municipalities which had different responsibilities than larger municipalities where the Head of Council was called a Mayor;
AND WHEREAS these distinctions no longer exist as small rural municipalities are responsible for many of the same legislated responsibilities as larger municipalities;
AND WHEREAS there is a trend across Ontario to change the title from Reeve to Mayor to simplify communications with upper tier governments, larger centers and Ministry representatives;
NOW THEREFORE the Council of the Corporation of the Township of Minden Hills hereby enacts as follows:
1. That the title of the Head of Council be changed from Reeve to Mayor;
2. That the title of the Deputy-Reeve be changed to Deputy-Mayor;
3. That in every prior By-law of the Township wherein there is reference to the Reeve or Deputy Reeve, in applying such by-law, the references to Reeve and Deputy Reeve shall be deemed to be references to “Mayor” and “Deputy Mayor” respectively;
4. That in any duty, power or authority established by or otherwise vested in the Reeve or Deputy Reeve buy the terms of any Agreement, Contract, Policy, Guideline or other document of the Township shall, in the case of the Reeve, be vested in and exercised by the Mayor, and in the case of the Deputy Reeve, be vested in and exercised by the Deputy Mayor.
5. That this by-law shall come into force and effect on the date of passing.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 26th day of October, 2017.
______Brent Devolin, Reeve
______Victoria Bull, Deputy Clerk
Page 222 of 226 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-133
Being a By-law to appoint Mike Bekking as Interim Fire Chief for the Volunteer Fire Department of the Corporation of the Township of Minden Hills.
WHEREAS Section 8 of the Municipal Act, 2001, S.O. 2001, as amended, states that a municipality has the capacity, rights, powers and privileges of a natural person for exercising its authority in matters including the appointment of staff;
AND WHEREAS the Fire Protection and Prevention Act, 1997, S.O.1997 provides that if a fire department is established, the Council of the municipality shall appoint a Fire Chief for the Fire Department and describes the powers and responsibilities of the Fire Chief;
AND WHEREAS the Minden Hills Fire Chief resigned and Council of the Corporation of the Township of Minden Hills deemed it appropriate to appoint an Interim Fire Chief in the absence of a Fire Chief;
NOW THEREFORE the Council of the Corporation of the Township of Minden Hills hereby enacts as follows:
1. That Mike Bekking is hereby appointed as Interim Fire Chief for the Minden Hills Volunteer Fire Department of the Corporation of the Township of Minden Hills with the same powers, duties and responsibilities of a Fire Chief as described in the Fire and Protection and Prevention Act, 1997, S.O. 1997 c.4;
2. That By-law No. 05-17 being a by-law to appoint the Fire Chief Douglas Schell is hereby repealed;
3. That this By-law shall come into force and effect as of October 7, 2017.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 26th day of October, 2017.
______Brent Devolin, Reeve
______Victoria Bull, Deputy Clerk
Page 223 of 226 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW No. 17-134
Being a By-law to appoint a Community Emergency Management Coordinator (CEMC) for the Township of Minden Hills pursuant to the Standards established by Regulation under the Emergency Management Act, R.S.O. 1990, Ch. E9, as amended
WHEREAS, the Emergency Management Act, Section 2.1(1) requires every municipality to develop and implement an Emergency Management Program; AND WHEREAS, Section 14(1) of the Emergency Management Act requires Emergency Management Programs conform with regulatory standards, in accordance with best practices; and AND WHEREAS, the regulatory standard requires that each municipality designate a Community Emergency Management Coordinator; NOW THEREFORE, the Council of the Corporation of the Township of Minden Hills hereby enacts as follows: 1. That Mike Bekking, Interim Fire Chief, is hereby designated as the Community Emergency Management Coordinator for the Township of Minden Hills.
2. That the Community Emergency Management Coordinator shall be responsible for the development, implementation and maintenance of the Township of Minden Hills’ Emergency Management Program in accordance with the Emergency Management Act, R.S.O. 1990, Ch. E9, as amended, and the regulations passed thereunder.
3. That this By-law shall come into force and effect on October 7, 2017.
4. That By-law 16-76 is hereby repealed.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 26th day of October, 2017.
______Brent Devolin, Reeve
______Vicki Bull, Deputy Clerk
Page 224 of 226 THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS
BY-LAW NO. 17-135
Being a By-law to Authorize the Reeve and Clerk to execute a Municipal Voting Contract Agreement between the Corporation of the Township of Minden Hills and Intelivote System Incorporated for the provision of Electronic Voting Services for the 2018 Municipal Election.
WHEREAS, Section 5(3) of the Municipal Act, 2001, c.25 as amended provides that powers of every Council are to be exercised by By-law unless specifically authorized to do otherwise;
AND WHEREAS Section 9 the Municipal Act, 2001, c. 25, as amended provides that a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under the Municipal Act;
AND WHEREAS Section 11(2) the Municipal Act, 2001, S.O., 2001, c. 25, as amended, provides that a lower-tier municipality may pass by-laws for the provision of services that the municipality deems necessary or desirable for the public;
NOW THEREFORE THE COUNCIL OF THE TOWNSHIP OF MINDEN HILLS ENACTS AS FOLLOWS: 1. That the Reeve and Clerk be authorized to execute a Municipal Voting Contract Agreement between Corporation of the Township of Minden Hills and Intelivote System Incorporated, attached hereto for the provision of Electronic Voting Services.
READ A FIRST, SECOND AND THIRD TIME, passed, signed and the Corporate Seal attached hereto this 26th day of October, 2017.
______Brent Devolin, Reeve
______Victoria Bull, Deputy Clerk
Page 225 of 226 The Corporation of the Township of Minden Hills
BY-LAW NO. 17-143
Being a by-law to confirm the proceedings of Council at its Regular Council Meeting held on October 26, 2017
WHEREAS under the authority of the Municipal Act, 2001, Municipal Council is required to exercise its powers by by-law unless specifically authorized to do otherwise;
AND WHEREAS in many cases, action which is taken or authorized to be taken by Council or by a Committee of Council does not lend itself to an individual by- law;
AND WHEREAS Council deems it expedient to confirm the proceedings of Council at its Regular Meeting of October 26, 2017;
NOW THEREFORE, The Council of The Corporation of the Township of Minden Hills enacts the following:
1. That the action of the Council of The Corporation of the Township of Minden Hills at its Regular Meeting of October 26, 2017 with respect to each resolution and other action passed and taken by the Council at its meetings, is except where the prior approval of The Ontario Municipal Board is required, hereby adopted, ratified and confirmed as is such proceeding and action were expressly adopted and confirmed by by-law.
2. That the Head of Council and the proper officers of the Municipality are hereby authorized and directed to do all things necessary to give effect to the said action or to obtain approvals where required, and, except where otherwise provided, the Head of Council and Clerk, or their designates, are hereby authorized and directed to execute all necessary documents and to affix the corporate seal of the Municipality to all such documents.
READ A FIRST, SECOND AND THIRD TIME, passed and signed and the Corporate Seal attached hereto, this 26th day of October, 2017.
______Brent Devolin, Reeve
______Victoria Bull, Deputy Clerk
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