AGENDA OZAUKEE COUNTY BOARD REGULAR MEETING WEDNESDAY, SEPTEMBER 2, 2020 – 9:00 AM ADMINISTRATION CENTER - ROOM A-204 121 W. MAIN STREET, PORT WASHINGTON, WI 53074
THE FOLLOWING BUSINESS WILL BE BEFORE THE COUNTY BOARD FOR INITIATION, DISCUSSION, CONSIDERATION, DELIBERATION AND POSSIBLE FORMAL ACTION:
The public can access the meeting by viewing the live stream at the link which will be opened five minutes before the call to order: County Board Meeting Live Stream
1. CALL TO ORDER Roll Call 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. CONFIRMATION OF APPOINTMENT FOR SUPERVISOR OF DISTRICT 17 – DAVID C. IRISH 4. ELECTION OF SECOND VICE CHAIRPERSON - (SECRET BALLOT) To Succeed Ms. Krieg 5. APPROVAL OF MINUTES August 5 and 19, 2020 6. PUBLIC COMMENT Legislative Update Chairperson's Proclamation 7. COMMUNICATIONS 8. CLAIMS 9. COUNTY ADMINISTRATOR'S REPORT County Administrator's Report - August 2020 Strategic Plan 2021 Budget Update Draft Amendment to Curlers' Lease Diversity and Inclusion Revolving Loan Fund 10. NON-COMMENDATION RESOLUTIONS RES.20-27: Increase of Revenue 2020 - Land & Water Management; Planning & Parks RES.20-28: Creation of a Jail Boarding Committed Fund Balance RES.20-29: Adopt the Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan RES.20-30: Submittal and Acceptance of a Wisconsin Department of Natural Resources Regular Urban Forestry Grant for Tree Planting, Emerald Ash Borer Management and Education/Outreach Activities in the Hawthorne Hills County Park Project Area RES.20-31: Submittal and Acceptance of a Wisconsin Department of Natural Resources County Conservation Aids Grant for Prairie and Woodland Restoration Activities in the Little Menomonee River Fish and Wildlife Area County Park
Updated 8/28/2020 4:17 PM Agenda Ozaukee County Board September 2, 2020
RES.20-32: Amending the Ozaukee County Policy and Procedure Manual Chapter 4.10 (7) Creation of COVID-19 Hazard Pay Policy RES.20-33: Rules Governing Virtual Attendance At Standing Committee and County Board Meetings RES.20-34: Amending Section 2.05(1) of the Ozaukee County Policy and Procedure Manual - County Board of Supervisors - Defining Session RES.20-35: Creating Section 2.03(8) and Amending Section 2.05(2)(a)4 of the Ozaukee County Policy and Procedure Manual - Virtual Attendance at Standing Committees 11. COMMITTEE APPOINTMENTS/REAPPOINTMENTS Committee Appointments/Reappointments/Nominations 12. COMMITTEE REPORTS 13. ADJOURNMENT
Persons with disabilities requiring accommodations for attendance at this meeting should contact the County Clerk’s Office at 262-284-8110, twenty-four (24) hours in advance of the meeting.
Updated 8/28/2020 4:17 PM
Ozaukee County Board
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Administrator DIRECTOR: Jason Dzwinel PREPARER: Julie Winkelhorst
Agenda Summary David C. Irish
Citizen Involvement Application Form Boards of Interest: County Board Vacancy First Name: David Last Name: Irish
Address: N47W7790 Parkland Road
City: Cedarburg State: WI Zip: 53012 Phone: 414-507-2558
Email: [email protected]
Background Information: I want to make a difference in the Community I live and where my wife and I are raising our kids. Decisions made by the Board now will not only have an immediate impact but in some cases, lastly impact, and I want to be part of those decisions.
I can bring a unique background to this Board - I have worked in the health care, staffing, utilities and financial services industries. This background suites me well to bring different perspectives to the Board. Given my current position as a leader at my health care organization, I can bring a needed perspective as it relates to the current environment. I am also a member of several organizations, including serving as President of the Milwaukee Chapter of the Society of Corporate Secretaries and Governance Professionals from 2013-2017, and continuing to serve as a member on the advisory board. I am being considered for a national board position for the Health Care Compliance Association (decision expected in September), and I have been a speaker at regional and national events.
My family and I try to participate in many local activities and support all Ozaukee County businesses.
Job Information: Occupation Director of Compliance/HIPAA Privacy Officer
Current Employer: SKYGEN USA, LLC ATTACHMENTS: • DCIResume2020 (PDF)
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(414) 507-2558 • [email protected] David C. Irish Experience
12/19 – present SKYGEN USA, LLC Menomonee Falls, WI Director of Compliance/HIPAA Privacy Officer . Leader responsible for the Company’s corporate compliance and HIPAA privacy programs . Ensures the programs and relevant policies and processes meet applicable legal, regulatory, and company requirements . Present annually to the Company’s Governance Committee on the Compliance Program . Member of Senior Leadership Team; co-chair of the Executive Quality & Compliance Committee; member of the Quality Improvement Committee . Responsible for all compliance-related investigations, including hotline and HIPAA incidents . Develop compliance training course content on topics related and roll-out new hire and annual campaigns . Compliance leader on client audits, requests, attestations/certifications of compliance . Responsible for promotion of compliance program, issuing compliance toolkits, compliance communications . Manages FCPA risk for the Company’s international foundation
05/2014 – 12/19 ManpowerGroup Milwaukee, WI Global Ethics, Risk and Compliance Specialist/Global Privacy Officer/ HIPAA CO . Sole Responsibility for all aspects of the Global Compliance Department/Company Ethics Officer, including strategic planning and implementation of initiatives/projects; built out 80-member team globally . Company Leader and Expert in US and International Laws/Regulations, including GDPR and all Anti-Corruption Legislation (FCPA, UK Bribery Act, France Sapin II) . Partner with Internal Audit on compliance/risk audits; developed compliance, risk and anti- corruption audit framework and testing requirements . Developed risk assessment framework, internal process and procedures; manages risk profile/program; manage compliance vendors . Manages all global investigations including compliance hotline for 30,000 employees in 80 countries (including India and China); Review incoming hotline reports; Conducts investigation, decides and provides summary to management .
Works closely with leadership on compliance strategy, roll-out, initiatives, and global Attachment: DCIResume2020 (6476 : David C. Irish - Resume) compliance issues . Develops presentations/materials for senior leadership and Audit Committee on compliance program . Works closely on Annual Meeting, Reports and Proxy, among other shareholder communications; extensive SEC and Public Company Knowledge . Develops analytics stemming from data from our compliance hotline, compliance training, and compliance surveys to determine risk areas, and then using that data to put a plan in place to reduce the risk and address risk areas where education is needed . Responsible for compliance training of 30,000 employees in 80 countries . Draft new compliance policies/procedures and update existing policies, including anti- corruption, anti-retaliation; gifts and entertainment, Code of Business Conduct, etc. . Anti-Corruption expert in U.S. and Europe; . Developed and Leader of HIPAA Compliance Program . Trusted by Executive Leadership to handle confidential matters/projects
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10/2013 – 2014 Froedtert & The Medical College of WI Milwaukee, WI Corporate Compliance Lead/Investigations Consultant . Draft and revise corporate-wide and department compliance policies . Work with senior leadership to assess and mitigate risks to the company . Collect and analyze data from audits to determine level of risk to the company . Assess and conduct internal compliance investigations; summarize findings to senior leaders . Communicate and provide education to over 10,000 staff members throughout the hospital system on the company’s compliance program and policies . Assist the Compliance Committee on identifying ways to reduce compliance violations
5/2010 – 10/2013 Wisconsin Energy Corporation Milwaukee, WI Corporate Governance Lead/Compliance Specialist . Draft and prepare Board materials and meeting minutes . Draft and prepare materials for annual shareholder meeting, including management proposals materials. . Developed Investor Decks, investor presentations and meeting prep . Work closely with Executive Leadership; extensive SEC and Public Company Knowledge . Work with internal council to draft proxy statement, D&O questionnaires and legal agreements, among other legal documents as well as performing legal research on SEC and FINRA rules . Prepare and file SEC, FERC and NYSE filings; provide updates on new securities/compliance rules and regulations affecting the Company; drafted compliance policies/conducted training . Provides updates to the executive management team regarding securities/governance matters
9/2006 – 5/2010 US Bancorp Fund Services, LLC Milwaukee, WI Senior Corporate/Securities Compliance Lead . SEC/FINRA Expert; Company point person for laws/regulations . Drafted proxy statements and mutual fund registration and information statements for advisors . Performed extensive legal research of SEC and FINRA rules and drafted contracts for clients . Extensive investor contact and meetings . Drafted and Reviewed Corporate Compliance Policies/ Mutual Fund Advisor Policies
. Coordinate filings for proxy and registration statements with SEC Attachment: DCIResume2020 (6476 : David C. Irish - Resume) . Prepared board materials, attended board meetings, and drafted meeting minutes . Researched and drafted securities and compliance policies as results of new SEC and FINRA rules, performed legal research on other matters
Professional Organization Involvement/Certifications
Certified Compliance and Ethics Professional (CCEP in 2020)
Ethisphere Business Ethics Leadership Alliance Member and Mentor
The Society of Corporate Secretaries and Governance Professionals . President, Milwaukee Chapter (2013 – 2017) . Member of Advisory Committee of the Board (2013-current)
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Member of the Ethics and Compliance Institute; Milwaukee-Area and Chicago-Area Compliance Officer Roundtables; Ethisphere’s Business Ethics Leadership Alliance Group
Education
9/2001 – 5/2005 University of Wisconsin - Whitewater Whitewater, WI
Public Policy and Administration, BS . Minor, legal Studies
Attachment: DCIResume2020 (6476 : David C. Irish - Resume)
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Ozaukee County Board
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Julie Winkelhorst
Agenda Summary August 5 and 19, 2020
August 5, 2020
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Ozaukee County Board
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Administrator DIRECTOR: Jason Dzwinel PREPARER: Jason Dzwinel
Agenda Summary County Administrator's Report - August 2020
COVID-19 CASES THROUGH AUGUST 24, 2020
WEEK POSITIVES TESTED % OF TESTED + 3/17-3/23 17 86 19.80% 3/24-3/30 24 104 23.10% 3/31-4/06 24 142 16.90% 4/07-4/13 8 208 3.80% 4/14-4/20 7 125 5.60% 4/21-4/27 6 83 7.20% 4/28-5/04 11 70 15.70% 5/5-5/11 14 167 8.40% 5/12-5/18 22 253 8.70% 5/19-5/25 17 505 3.40% 5/26-6/1 25 812 3.10% 6/2-6/8 18 1417 1.30% 6/9-6/16 13 441 2.90% 6/16-6/22 8 925 0.90% 6/23-6/29 23 252 9.13% 6/30-7/6 42 807 5.20% 7/7-713 61 391 15.60% 7/14-7/20 80 749 10.68% 7/21-7/27 76 1006 7.55% 7/28 - 8/3 108 2929 3.69% 8/04 - 8/10 128 563 22.74% 8/11 - 8/17 89 598 14.88% 8/18 - 8/24 63 698 9.03% ATTACHMENTS: • County Administrator's Report September 2020 (PDF)
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County Administrator's Report September 2, 2020
FINANCE Finance Committee 2021 Health Insurance Renewal at 3% increase Data Updated yesterday | Prorated Budget - lowest in 4 years! Approved Public Safety Committee's recommendation to create a reserve fund for $2,578,567.70 (43.12%) excess jail revenues in the Sheriff's Remaining Department. $3,401,872.53 YTD expenses are slightly below budget, In Expenses of $5,980,440.23 Budgeted Through Jul 2020 including capital outlay and wages and benefits. June sales tax collections of $816,971 are within budget estimates. Committee approves Hazard Pay policy.
HUMAN SERVICES Human Services Committee
Data Updated yesterday | Prorated Budget Lasata Care Center Census is low due to COVID impact but expenses and revenues YTD are stable. $17,470,740.45 (46.52%) Remaining
Public Health - COVID-19 cases continue to Attachment: County Administrator's Report September 2020 (6483 : - 2020) slowly decrease - as does testing. The burden $20,086,810.44 in most Ozaukee County zip codes have In Expenses of $37,557,550.89 Budgeted Through Jul 2020 decreased over the past two weeks.
NATURAL RESOURCES Natural Resources Discussed Parks and Open Space Plan citizen Data Updated yesterday | Prorated Budget survey results - available here Golf course financials remain stable
$2,569,065.92 (51.02%) Remaining $2,466,732.07 In Expenses of $5,035,797.99 Budgeted Through Jul 2020
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PUBLIC SAFETY Public Safety Approved creation of Jail Boarding Revenue Data Updated yesterday | Prorated Budget Reserve Fund Capital upgrades of courtrooms approved for submittal to Executive Committee $7,179,320.17 (42.84%) Remaining $9,579,576.57 In Expenses of $16,758,896.74 Budgeted Through Jul 2020
PUBLIC WORKS Public Works Discussed solar installation at Mee Kwon Park Data Updated yesterday | Prorated Budget Ozaukee Express Bus service remains closed
$8,892,534.08 (45.41%) Remaining $10,688,283.02 In Expenses of $19,580,817.10 Budgeted Through Jul 2020
Powered by OpenGov Attachment: County Administrator's Report September 2020 (6483 : - 2020)
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RESOLUTION NO. 20-27
INCREASE OF REVENUE 2020 - LAND & WATER MANAGEMENT; PLANNING & PARKS
RESOLVED, by the Ozaukee County Board of Supervisors, that budgets be increased in the accounts as follows: Department / Program Account Number Account Name AMOUNT AMOUNT Land & Water Management Expense 117-2-01-58180-007 Landowner Reimbursement - $10,000 FFLM Cover Crop Seed Revenue 117-2-01-49302-007 Fund for Lake Michigan - $10,000 Initial Cover Crop Seed
Expense 117-2-01-58180-005 Landowner Reimbursement - $15,629 Phosphorus MDV Revenue 117-2-01-43544-005 Fees - Phosphorus MDV $15,629
Planning & Parks Expense 222-1-01-51101-000 Regular Salaries and Wages $257,076 Expense 222-1-01-52002-000 Travel/Mileage 3,795 Expense 222-1-01-53601-000 Other Material Supplies 11,250 Expense 222-1-01-54104-000 Engineering Services 120,000 Revenue 222-1-01-42110-000 Fed Aid - USEPA Subgrant $392,121 Award
Expense 221-1-01-63315-000 Land Improvement - Clay $260,000 Bluffs Cedar Gorge Revenue 221-1-01-42110-000 Fed Aid - USFWS JV Grant $260,000 - CBCGNP Acquisition
Dated at Port Washington, Wisconsin, this 2nd day of September 2020.
SUMMARY: Fund For Lake Michigan Grant, "Promoting Soil Health In Ozaukee County With Cover Crop Seed - $10,000; Wisconsin's Multi-Discharger Variance for Phosphorus Program - $15,629; Subaward Contract Funding from Milwaukee County - $392,121; and US Fish and Wildlife Service Joint Venture Program Grant for Acquisition of the Clay Bluffs Cedar Gorge Nature Preserve - $260,000.
VOTE REQUIRED: Two-Thirds of Members Elect
FINANCE COMMITTEE
08/27/20 Finance Committee APPROVED
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RESULT: APPROVED [UNANIMOUS]
MOVER: D. Larson, Supervisor District 8
SECONDER: T. Winker, Supervisor District 1
AYES: Melotik, Richart, Larson, Strom, Winker
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Finance Committee
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: County Clerk DIRECTOR: Julie Winkelhorst PREPARER: Tyler Quaas
Agenda Summary Increase of Revenue 2020 - Land & Water Management; Planning & Parks
ATTACHMENTS: • Land & Water Management (PDF) • Planning & Parks (PDF)
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Natural Resources Committee
AGENDA INFORMATION SHEET
AGENDA DATE: August 6, 2020 DEPARTMENT: Land and Water Management DIRECTOR: Andy Holschbach PREPARER: Andy Holschbach
Agenda Summary Increase of Revenue Budget Amendment - Fund For Lake Michigan Grant, "Promoting Soil Health In Ozaukee County With Cover Crop Seed & Wisconsin's Multi- Discharger Variance for Phosphorus Program*
BACKGROUND INFORMATION: Request is to amend the 2020 Budget to include $10,000 from the Fund for Lake Michigan Grant, "Promoting Soil Health In Ozaukee County With Cover Crop Seed" and $15,629 of additional funds received through the Wisconsin Multi-Discharger Variance for Phosphorus Program. ANALYSIS: The $10,000 from the Fund for Lake Michigan will be used to cost-share 100 % of a cover crop single seed species or up to $5.00/ acre with a maximum of 50 acres, and 50% of a multi-species cover crop mix up to $10.00/acre with a maximum of 50 acres. The additional $15, 629 received through the Wisconsin Multi-Discharger Variance for Phosphorus Program are funds received from Milk Specialties; Foremost Farms USA, Chilton; Yorkville Sewer Utility; and Onion River Wastewater Commission, Hingham. These funds will be utilized to reduce phosphorus from agriculture in the Sheboygan River Basin watersheds in Ozaukee County.
FISCAL IMPACT: $25,629
FUNDING SOURCE:
County Levy: $0 Non-County Levy: $25,629
Indicate source: $10,000 Fund for Lake Michigan, $15,629, Milk Specialties; Foremost Farms USA, Chilton; Yorkville Sewer Utility; and Onion River Wastewater Commission, Hingham. Attachment: Land & Water Management (RES.20-27 : INC REV) RECOMMENDED MOTION: Approval to amend the 2020 Budget to include the $10,000 from the Fund for Lake Michigan and $15,629 received through the Wisconsin Multi-Discharger Variance for Phosphorus Program.
NATURAL RESOUCES COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS]Next: 8/27/2020 8:30 AM MOVER: R. Holyoke, Supervisor District 22 SECONDER: B. Ross, Supervisor District 19 AYES: Korinek, Jobs, Holyoke, Minkel-Dumit, Ross, Hilgendorf
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Natural Resources Committee
AGENDA INFORMATION SHEET
AGENDA DATE: August 6, 2020 DEPARTMENT: Planning and Parks DIRECTOR: Andrew Struck PREPARER: Andrew Struck
Agenda Summary Increase of Revenue Budget Amendment for a Subaward / Contract from Milwaukee County for Aquatic Habitat Inventories, Assessments, and Engineering and Design for Aquatic Habitat Restoration Activities on the Little Menomonee River
BACKGROUND INFORMATION: The Ozaukee County - Planning and Parks Department (Department) was awarded a subaward contract from a Milwaukee County - US Environmental Protection Agency grant to assist with aquatic habitat inventories, assessments, and engineering and design for aquatic habitat restoration activities on the Little Menomonee River (LMR) as part of the Wisconsin Department of Natural Resources (WDNR) Milwaukee River Estuary Area of Concern Program (AOC). The Department has been participating in the WDNR AOC program since 2008, including representation on the Fish and Wildlife Technical Advisory Committee (TAC) since its inception and has been an active member providing technical review, analysis, research, data, and project implementation throughout the last 11+ years. The Department has also been represented as an official member of both the AOC Citizen Advisory Committee (CAC) and the CAC Leadership Team since their inception (2008). In 2017, the Department completed the “Milwaukee Estuary Area of Concern Fisheries and Aquatic Habitat Study” project, supported by a WDNR AOC Office of Great Waters (OGW) grant, to inventory aquatic and riparian habitat on several AOC tributaries in the Milwaukee River Watershed, including the LMR, as well as develop a GIS database layer for these inventories and conduct some targeted monitoring activities. These inventories and GIS database habitat layer have supported WDNR efforts to prioritize and implement future aquatic connectivity and habitat restoration and additional inventory projects for maximum ecological benefit in conjunction with the Department’s GIS-based Fish and Wildlife Decision Support Tool (Tool). In April 2019, Ozaukee County signed a Memorandum of Understanding (MOU) with the WDNR, City of
Milwaukee, Milwaukee Metropolitan Sewerage District, and Milwaukee County to support and Attachment: Planning & Parks (RES.20-27 : INC REV) participate in a Management Action Implementation Team (MAIT). The purpose of the MAIT is to implement projects on the management action list to improve conditions in the AOC to a level where they have met the Beneficial Use Impairments (BUI’s) removal target and the BUI’s can be removed. The MAIT has included six publicly owned reaches on the LMR between County Line Road and its confluence with the Menomonee River as priority areas for comprehensive habitat restoration as part of the management action list, which is supported by data and recommendations from the Department’s 2017 AOC Habitat Assessment project. Milwaukee County has received grant funding from the USEPA and WDNR to begin the first implementation phase of the Ecological Restoration and Management Plan (ERMP) for the LMR, which was approved by the WDNR and the AOC TAC. The ERMP includes baseline assessment work for both terrestrial and aquatic habitat. Under the secured grant funding, Milwaukee County will be completing the terrestrial assessment work, and WDNR and Milwaukee County have requested that Ozaukee County assist with aquatic habitat inventories,
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ANALYSIS: The Natural Resources Committee approved the WDNR OGW grant acceptance and budget amendment for the 2017 AOC Habitat Assessment project at its November 3, 2016 meeting (Ayes: Dohrwardt, Stumpf, Bauzenberger, Grabow; Excused: Rothstein) meeting, and approved signing the MAIT MOU at its April 4, 2019 meeting (Ayes: Jobs, Gall, Holyoke, Ross; Excused: Rothstein). Total subaward contract funding from Milwaukee County is $392,121. No formal match from Ozaukee County is proposed or required for the subaward contract.
FISCAL IMPACT:
Balance Current Year: NONE (Additional Program Revenue of approximately $40,000)
Next Year’s Estimated Cost: NONE (Additional Program Revenue of approximately $352,121)
FUNDING SOURCE:
County Levy:
Non-County Levy: X
Indicate source: Milwaukee County subaward / contract (WDNR/USEPA Funding)
RECOMMENDED MOTION: Approve and recommend to the Ozaukee County Board of Supervisors the acceptance and budget amendment of the Milwaukee County subaward contract for aquatic habitat inventories, assessments, and engineering and design for aquatic habitat restoration activities on the Little Menomonee River.
NATURAL RESOURCES COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS]Next: 8/27/2020 8:30 AM MOVER: R. Holyoke, Supervisor District 22 SECONDER: N. Minkel-Dumit, Supervisor District 26
AYES: Korinek, Jobs, Holyoke, Minkel-Dumit, Ross Attachment: Planning & Parks (RES.20-27 : INC REV)
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Natural Resources Committee
AGENDA INFORMATION SHEET
AGENDA DATE: August 6, 2020 DEPARTMENT: Planning and Parks DIRECTOR: Andrew Struck PREPARER: Andrew Struck
Agenda Summary Increase of Revenue Budget Amendment for a US Fish and Wildlife Service Joint Venture Program Grant for Acquisition of the Clay Bluffs Cedar Gorge Nature Preserve as Part of the Ozaukee County Park System
BACKGROUND INFORMATION: The Ozaukee County - Planning and Parks Department (Department) has received a US Fish and Wildlife Service (USFWS) Joint Venture Program (JV) grant for the acquisition of the Clay Bluffs Cedar Gorge Nature Preserve as part of the Ozaukee County Park System.
ANALYSIS: The total grant award is $260,000. The County Board Administrator and County Board Chairperson approved the submittal of the grant application and this grant submittal was reflected in multiple presentations and handouts to County Board including the July County Board meeting with the overall vote on the project. On July 21, 2020, USFWS staff announced that the Planning and Parks Department was awarded a grant of $260,000 for the acquisition of the Clay Bluffs Cedar Gorge Nature Preserve as part of the Ozaukee County Park System. On July 1, 2020, the Ozaukee County Board of Supervisors passed Resolution 20-15 (ayes 20, nays 3) authorizing the acquisition of the 135 +/- acre Clay Bluff Cedar Gorge area in the Town of Grafton for inclusion in the Ozaukee County Park System. The USFWS grant requires a $200,000 match, which will be provided by a pending Wisconsin Department of Natural Resources (WDNR) Knowles-Nelson Stewardship (Stewardship) Program grant. The original USFWS grant request amount was $300,000.
FISCAL IMPACT:
Balance Current Year: NONE (Additional Grant Revenue - $260,000)
Next Year’s Estimated Cost: NONE
FUNDING SOURCE:
County Levy:
Non-County Levy: X Indicate source: USFWS JV Grant, WDNR Stewardship grant
RECOMMENDED MOTION: Approve and recommend to the Ozaukee County Board of Supervisors the budget Attachment: Planning & Parks (RES.20-27 : INC REV) amendment for the US Fish and Wildlife Service Joint Venture Program Grant for the acquisition of the Clay Bluffs Cedar Gorge Nature Preserve as part of the Ozaukee County Park System.
NATURAL RESOURCES COMMITTEE RESULT: APPROVED AND FORWARDED [UNANIMOUS] Next: 8/27/2020 8:30 AM MOVER: B. Ross, Supervisor District 19 SECONDER: B. Jobs, Vice-Chairperson AYES: Korinek, Jobs, Holyoke, Minkel-Dumit, Ross
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RESOLUTION NO. 20-28
CREATION OF A JAIL BOARDING COMMITTED FUND BALANCE
WHEREAS, the Ozaukee County Sheriff’s Office in June of 2017 entered into a new contract for boarding Wisconsin Department of Corrections inmates; and WHEREAS, the Jail Boarding program with the Wisconsin Department of Corrections is a successful program that has helped reduce county tax levy; and WHEREAS, the Jail Boarding program revenues have supported nearly $800,000 of non- tax levy funded capital improvements in the Sheriff’s Department directly benefiting Ozaukee County taxpayers; and WHEREAS, the Wisconsin Department of Corrections Jail Boarding program is not a guaranteed source of revenue and can be ceased by with 30-day notice; and WHEREAS, it is prudent to recognize the efforts of the Sheriff’s Department to fund capital improvements and segregate the excess Jail Boarding funds in a committed fund balance within the County’s General Fund to support future capital/special projects. NOW, THEREFORE, BE IT RESOLVED, by the Ozaukee County Board of Supervisors that a Jail Boarding Committed Fund Balance shall be created through the preservation of jail boarding revenue in excess of the amounts approved in the annual Ozaukee County Budget and the overall positive performance of the Sheriff Office’s department wide annual budget in an amount up to $500,000 to provide a funding source for Sheriff’s Office capital/special project needs; and FURTHER RESOLVED, that and contributions to the Jail Boarding Committed Fund Balance shall be reviewed annually, as part of the annual audit, by the Finance Director with a recommendation for the approval of the Public Safety and Finance Committees; and FURTHER RESOLVED, in the event that the annual audit demonstrates that Sheriff Office’s department wide annual budget is in a deficit position the Jail Boarding Committed Fund Balance shall be reduced by that amount; and FURTHER RESOLVED, that as of 2019, $285,687 in funds, meet the criteria of the Jail Boarding Committed Fund Balance shall be allocated from the General Fund Unassigned Fund Balance to establish the fund balance. Dated at Port Washington, Wisconsin, this 2nd day of September 2020. SUMMARY: Jail Boarding Committed Fund Balance VOTE REQUIRED: Majority PUBLIC SAFETY AND FINANCE COMMITTEES
08/18/20 Public Safety Committee APPROVE AND FORWARD
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RESULT: APPROVE AND FORWARD [UNANIMOUS]Next: 8/27/2020 8:30 AM MOVER: R. Nelson, Vice-Chairperson SECONDER: C. Duecker, Supervisor District 16 AYES: Krieg, Nelson, Braverman, Duecker, Wirth 08/27/20 Finance Committee APPROVED
RESULT: APPROVED [UNANIMOUS]
MOVER: T. Winker, Supervisor District 1
SECONDER: D. Larson, Supervisor District 8
AYES: Melotik, Richart, Larson, Strom, Winker
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Public Safety Committee
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Sheriff DIRECTOR: James Johnson PREPARER: Timothy Nelson
Agenda Summary Creation of a Jail Boarding Committed Fund Balance
BACKGROUND INFORMATION: The Ozaukee County Sheriff’s Office in June of 2017 entered into a new contract for boarding Wisconsin Department of Corrections (WI-DOC) inmates. The Jail Boarding program with the WI-DOC is a successful program that has helped reduce county tax levy.
ANALYSIS: The boarding revenue is utilized to fund Sheriff’s Office capital/special project needs and $180,000 in general revenue. The jail boarding revenue was used in 2018/2019 to fund the Jail/Justice Center Door Control Project for $706,008 and this year for the Justice Center Video Server Expansion Project for $ 70,718.
The WI-DOC jail-boarding program is not a guaranteed source of revenue and can be ceased by the WI-DOC within 30-day notice. It would be reasonable and prudent to establish a Jail Boarding Committed Fund Balance up to $500,000 to accurately predict anticipated revenue and provide a funding source for Sheriff’s Office capital/special project needs. This fund shall be created through the preservation of jail boarding revenue in excess of the amounts approved in the Ozaukee County Budget and the overall positive performance of the Sheriff’s Office yearly budget. Since 2017, the excess boarding funds have been accumulating in the Ozaukee County General Fund Unassigned Fund Balance. After review by Jay McMahon, Finance Director, $285,687 in funds, meet the criteria to be allocated from the General Fund Unassigned Fund Balance to the Jail Boarding Committed Fund Balance.
FISCAL IMPACT:
Balance Current Year: None Next Year’s Estimated Cost: None
FUNDING SOURCE:
County Levy: None Non-County Levy: None Indicate source:
RECOMMENDED MOTION: Approve allocating $285,687 in funds from the General Fund Unassigned Fund Balance to the Jail Boarding Committed Fund Balance.
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RESOLUTION NO. 20-29
ADOPT THE CEDAR, PIGEON, ULAO, AND MOLE CREEKS WATERSHED RESTORATION PLAN
WHEREAS, Ozaukee County recognizes that the Milwaukee River and its tributaries are critically important and economically beneficial to Ozaukee County; and WHEREAS, Ozaukee County recognizes that a healthy Milwaukee River Watershed is beneficial to the health, water quality and ecology of Ozaukee County; and WHEREAS, the Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan was developed to meet the requirements of a “Watershed-Based Plan” as defined by the United States Environmental Protection Agency (USEPA) with the intent to help the six contiguous HUC-12 sub-watersheds within the Milwaukee River basin achieve/meet water quality standards and criteria; and WHEREAS, undergoing a planning process that meets the USEPA’s watershed plan guidelines and 9 key elements allows the Cedar, Pigeon, Ulao, and Mole Creeks watershed stakeholders, including Ozaukee County, to access Section 319 grant funding and other (grant) funding for watershed and water quality improvement projects recommended in the plan; and WHEREAS, the Watershed Plan was developed by the Southeastern Wisconsin Watershed Trust, Inc. (Sweet Water) alongside stakeholders, including Ozaukee County, with funding from the Wisconsin Department of Natural Resources (WDNR) and the Milwaukee Metropolitan Sewerage District (MMSD); and WHEREAS, Sweet Water submitted the Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan to the WDNR and received plan approval in June 2020; and WHEREAS the Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan specifically outlines restoration needs on farmland properties and stream, wetland and floodplain corridors in the HUC-12 watersheds; and WHEREAS, implementation of the Cedar, Pigeon, Ulao, and Mole Creeks Watershed- based restoration Best Management Practices (BMPs) will reduce the potential for soil erosion, water quality degradation, habitat degradation, and their resulting harm to people and property; and WHEREAS, intergovernmental cooperation for purposes of Cedar, Pigeon, Ulao, and Mole Creeks Watershed-based Restoration is encouraged, and Ozaukee County jointly participated in the planning process with other local governments, and Sweet Water to prepare this Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan; and WHEREAS, the adoption of this Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan makes Ozaukee County and its relevant municipalities eligible for Section 319 grant funding for watershed implementation and identifies priorities when competing for grant and other funding to address water quality and watershed improvements. NOW, THEREFORE, BE IT RESOLVED, that the Ozaukee County Board of Supervisors hereby adopts the Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan that meets the USEPA’s watershed plan guidelines and 9 key elements allowing the plan’s
Packet Pg. 21 watershed stakeholders, including Ozaukee County, to access Section 319 grant funding and other grant funding for watershed and water quality improvement projects recommended in the adopted plan. Dated at Port Washington, Wisconsin, this 2nd day of September 2020. SUMMARY: Adoption of the Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan that meets the USEPA’s watershed plan guidelines and 9 key elements allowing the plan’s watershed stakeholders, including Ozaukee County, to access Section 319 grant funding and other grant funding for watershed and water quality improvement projects recommended in the adopted plan. VOTE REQUIRED: Majority NATURAL RESOURCES COMMITTEE
08/06/20 Natural Resources Committee APPROVED
RESULT: APPROVED [UNANIMOUS]
MOVER: R. Holyoke, Supervisor District 22
SECONDER: B. Ross, Supervisor District 19
AYES: Korinek, Jobs, Holyoke, Minkel-Dumit, Ross
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Natural Resources Committee
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Planning and Parks DIRECTOR: Andrew Struck PREPARER: Andrew Struck
Agenda Summary Adopt the Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan
BACKGROUND INFORMATION: The Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan was developed by the Southeastern Wisconsin Watersheds Trust (SWWT) to meet the requirements of a “Watershed-Based Plan” as defined by the United States Environmental Protection Agency (USEPA) with the intent to help the six contiguous HUC-12 sub-watersheds in the geographic center of the Milwaukee River to achieve/meet water quality standards/criteria. Undergoing a planning process that meets the USEPA’s watershed plan guidelines and 9 key elements allows the Cedar, Pigeon, Ulao, and Mole Creek watershed stakeholders, including Ozaukee County, to access Section 319 grant funding and other funding for watershed improvement Best Management Practices (BMPs) recommended in the plan. The Watershed Plan was developed by the Southeastern Wisconsin Watershed Trust, Inc. with funding from the Wisconsin Department of Natural Resources (WDNR) and the Milwaukee Metropolitan Sewerage District. Stakeholders, including Ozaukee County, also played an important role in identifying and proposing solutions to local watershed issues. The final plan, outside of meeting USEPA requirements of a Watershed-Based Plan, can be used as a tool for elected officials, municipal staff, agricultural producers and producer-led groups, and the general public to identify and take action on the outlined watershed issues and opportunities. ANALYSIS: The plan specifically identifies the Ozaukee County Mole Creek Habitat Restoration Project Area and the Ozaukee County Ulao and Kaul Creek Habitat Restoration Project Area as a strategic portion of the planning area (page 101, 112), and is further supported by the Comprehensive Plan for Ozaukee County: 2035
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FISCAL IMPACT: N/A FUNDING SOURCE: NA
RECOMMENDED MOTION: Approve and Recommend to the Ozaukee County Board of Supervisors the resolution to adopt the Cedar, Pigeon, Ulao, and Mole Creeks Watershed Restoration Plan to provide eligibility for Section 319 water quality grant funding to implement priority Best Management Practices. ATTACHMENTS: • P&P_Dept_CedarPigeonMoleUlao_9KEPlan_ExecutiveSummary (PDF) • P&P_Dept_CedarPigeonMoleUlao_9KEPlan_PlanningArea (PDF)
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Attachment: P&P_Dept_CedarPigeonMoleUlao_9KEPlan_ExecutiveSummary (RES.20-29 :
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RESOLUTION NO. 20-30
SUBMITTAL AND ACCEPTANCE OF A WISCONSIN DEPARTMENT OF NATURAL RESOURCES REGULAR URBAN FORESTRY GRANT FOR TREE PLANTING, EMERALD ASH BORER MANAGEMENT AND EDUCATION/OUTREACH ACTIVITIES IN THE HAWTHORNE HILLS COUNTY PARK PROJECT AREA
WHEREAS, the Ozaukee County Planning and Parks Department is interested in obtaining a cost-share grant from the Wisconsin Department of Natural Resources for the purpose of funding urban and community forestry projects specified in s. 23.097(1g) and (1r), Wis. Stats.; and WHEREAS, this project will improve the local ecology, aesthetics and native vegetation in the Hawthorne Hills County Park Project Area in the Towns of Saukville and Fredonia and Village of Fredonia, which includes Hawthorne Hills County Park and Golf Course, the Milwaukee River Mesic Woods, Waubedonia County Park and Tendick Nature County Park by removing ash trees impacted by Emerald Ash Borer , planting native trees, and conducting education and outreach efforts to Ozaukee County residents to encourage native tree planting on private property; and WHEREAS, this funding will support employment of conservation corps (e.g., AmeriCorps NCCC, Milwaukee Community Service Corps, Great Lakes Community Conservation Corps, Wisconsin Youth Conservation Corps) for assistance and will support education, training and outreach to adjacent neighbors, neighboring communities and conservation corps members; and WHEREAS, this project will continue the Department's goal to maintain the high quality County Parks System reflective of the local ecology by preserving, protecting and restoring the natural resources inclusive of the native plant communities, particularly through tree planting activities; and WHEREAS, this effort will assist in taking steps to manage the County Parks for Emerald Ash Borer and provide related ecological education to adjacent landowners through volunteer workdays; and WHEREAS, continuation of the Department's management of forestry resources will benefit Ozaukee County residents, visitors and local ecosystems, as well as restore habitat for fish and wildlife, provide for stormwater management, and enhance natural resources and recreational opportunities for County residents and visitors; and WHEREAS, the required matching funds (50% local match) would be provided by an ATC Community Tree Planting grant, in-kind County staff time, supplies, and equipment (e.g. GC Enterprise Fund), and volunteer time; and WHEREAS, this grant is for the 2021 calendar year and is consistent with the Multi- jurisdictional Comprehensive Plan for Ozaukee County: 2035 and Park and Open Space Plan for Ozaukee County. NOW, THEREFORE, BE IT RESOLVED, by the Ozaukee County Board of Supervisors that the Ozaukee County Planning and Parks Department attests to the validity and veracity of the statements and representations contained in the grant application, requests a grant agreement
Packet Pg. 27 to carry out the project, has budgeted a sum sufficient to fully and satisfactory complete the project, and authorizes and empowers the Director of the Planning and Parks Department to act on its behalf to sign and submit a Wisconsin Department of Natural Resources Regular Urban Forestry Grant application, sign a grant agreement between Ozaukee County and the Wisconsin Department of Natural Resources, submit interim and/or final reports to the Wisconsin Department of Natural Resources to satisfy the grant agreement, submit grant reimbursement requests to the Wisconsin Department of Natural Resources, and sign and submit other required documentation and take necessary actions to initiate, direct, and complete the approved project within the provided funding timeline. BE IT FURTHER RESOLVED that Ozaukee County will comply with all local, state, and federal rules, regulations and ordinances relating to this project and the cost-share agreement, may perform force account work, and will maintain complete and accurate project accounting according to the Wisconsin Department of Natural Resources project agreement for these funds. Dated at Port Washington, Wisconsin, this 2nd day of September 2020. SUMMARY: Acceptance of a Wisconsin Department of Natural Resources Regular Urban Forestry Grant for Tree Planting, Emerald Ash Borer Management and Education/Outreach Activities in the Hawthorne Hills County Park Project Area. VOTE REQUIRED: Majority NATURAL RESOURCES COMMITTEE
08/06/20 Natural Resources Committee APPROVED
RESULT: APPROVED [UNANIMOUS]
MOVER: B. Jobs, Vice-Chairperson
SECONDER: N. Minkel-Dumit, Supervisor District 26
AYES: Korinek, Jobs, Holyoke, Minkel-Dumit, Ross
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Natural Resources Committee
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Planning and Parks DIRECTOR: Andrew Struck PREPARER: Andrew Struck
Agenda Summary Submittal and Acceptance of a Wisconsin Department of Natural Resources Regular Urban Forestry Grant for Tree Planting, Emerald Ash Borer Management and Education/Outreach Activities in the Hawthorne Hills County Park Project Area
BACKGROUND INFORMATION: The Planning and Parks Department (Department) proposes to submit a grant application to the Wisconsin Department of Natural Resources (WDNR) Regular Urban Forestry (UF) Grant program to support forestry and ecological projects in the Ozaukee County Park System. This grant will fund improvements to the local ecology, aesthetics and native vegetation in the Hawthorne Hills County Park Project Area in the Towns of Saukville and Fredonia and Village of Fredonia, which includes Hawthorne Hills County Park and Golf Course, the Milwaukee River Mesic Woods, Waubedonia County Park and Tendick Nature County Park, by removing ash trees impacted by emerald ash borer (EAB), planting native trees, and conducting education and outreach efforts to Ozaukee County residents to encourage native tree planting and on private property. Specifically, this grant will provide funding for Department staff operations, contracting with conservation corps (e.g., AmeriCorps NCCC, Milwaukee Community Service Corps, Great Lakes Community Conservation Corps, Wisconsin Youth Conservation Corps) for assistance, purchase of native tree stock and education/outreach events (e.g. workdays) and materials. Improving the native tree diversity and canopy coverage at these County Parks will assist the Department in maintaining a high quality County Parks System reflective of the local ecology by preserving, protecting and restoring the natural resources inclusive of the native plant communities. Furthermore, this effort will assist in taking steps to manage the County Parks for EAB and hazard trees, provide education to adjacent landowners, support volunteer and conservation corps activities, and improve Ozaukee County's tree species diversity and canopy coverage. This project is supported by the County Park and Open Space Plan
Packet Pg. 29 match by the Golf Course Enterprise Fund) and volunteer time. The grant is for the 2021 calendar year, starting on January 1, 2021. FISCAL IMPACT: Balance Current Year: NONE Next Year’s Estimated Cost: NONE ($25,000 Additional Revenue) FUNDING SOURCE: County Levy: Non-County Levy: X
Indicate source: WDNR UF grant and in-kind County staff time, supplies, and equipment (e.g. GC Enterprise Fund) and volunteer time
RECOMMENDED MOTION: Approve and recommend to the Ozaukee County Board of Supervisors the resolution for submittal and acceptance of a grant by the Planning & Parks Department to the Wisconsin Department of Natural Resources Regular Urban Forestry Grant program for Tree Planting Activities, Emerald Ash Borer Management and Education/Outreach in the Hawthorne Hills County Park Project Area. ATTACHMENTS: • P&P_Dept_WDNR UF Grant Description (PDF) • P&P_Dept_HawthorneHills Co Park Project Area Map 4.30.20 (PDF) • Grant Application Summary_WDNRUF_HHProjectArea_ATS073020Final (PDF)
Packet Pg. 30 10.a Attachment: P&P_Dept_WDNR UF Grant Description (RES.20-30 :
Packet Pg. 31 10.b Hawthorne Hills County Park Project Area
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Map Produced By: Ozaukee County 0 1,750 3,500 7,000 Planning and Parks Department Feet ¯ 4/30/2020 Packet Pg. 32 10.c GRANT APPLICATION SUMMARY Project Name: Forestry Planning and Management in the Hawthorne Hills County Park Project Area Grant Name/Agency: WDNR Urban Forestry CFDA/State ID: Department: Planning and Parks Exp Acct. Preparer: Matt Aho Grant Amount:$25,000 Grant Match Required: 100% Rev Acct. Approver: Andrew Struck Strategy: (Linkages to other planning efforts) GRANT EXPENSE GRANT/PROJECT MATCH • Comprehensive Plan for Ozaukee County: 2035 (P. 318-326) Operational Expense $ Operational Match $ • POSP for Ozaukee County (P. 77-92, 111) Salaries/Fringe Benefits $14,383 Salaries/Fringe Benefits $10,565 Mileage $141 Mileage $77 Supplies $4,476 Supplies $1,508 Contractual (Corps Teams) $6,000 Contractual $6,000 Project Scope and Expectations • EAB Management Planning and Implementation Capital Expense $ Other Grants $ • Native Tree Planting ATC Community Tree $5,000 • Education and Outreach - Adjacent Landowners & Volunteers Volunteer Labor $1,850 • Trainings - Staff and Corps Teams
Other Grants Supporting Project Status Amount • Volunteer Labor Secured $1,850 TOTAL $25,000 TOTAL $25,000 • ATC Community Tree Planting Pending $5,000 % PROJECT 50% % MATCH 50% $0 $0 GRANT SUPPORTED STAFF DEPARTMENT REVENUES Project Partners: Positon $ Department $ • Americorps NCCC, GLCCC, MCSC, & WisCorps Program Manager Salaries/Fringe Benefits $14,383 • Ozaukee County Historical Socieity Inc. Conservation Biologist Mileage $141 • USFS and ATC Planning & GIS Spec. Supplies $4,476 • Village of Fredonia Department Interns Contracutal (Corps Teams) $6,000 Project Landowner Upon Completion: • Ozaukee County TOTAL $0 TOTAL $25,000
Project Risks: Comments Major Milestones Date • Weather/site conditions • Continuation ongoing restoration (e.g. invasives) Tree Planting Dec-21 • Contractor availibility • Serve as non-federal match for other grants EAB Management Dec-21 • Timelines Education/Outreach and Trainings Dec-21 • Native tree stock availibility • Volunteer Availability Duration: 1 Year Extension: NA Attachment: Grant Application Summary_WDNRUF_HHProjectArea_ATS073020Final (RES.20-30 :
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RESOLUTION NO. 20-31
SUBMITTAL AND ACCEPTANCE OF A WISCONSIN DEPARTMENT OF NATURAL RESOURCES COUNTY CONSERVATION AIDS GRANT FOR PRAIRIE AND WOODLAND RESTORATION ACTIVITIES IN THE LITTLE MENOMONEE RIVER FISH AND WILDLIFE AREA COUNTY PARK
WHEREAS, the Ozaukee County Planning and Parks Department was invited to apply for Wisconsin Department of Natural Resources County Conservation Aids grant funding under a competitive request for proposals; and WHEREAS, the Wisconsin Department of Natural Resources has grant funding available through the County Conservation Aids program specifically for the installation of fish and game projects under s. 23.09(12), Wis. Stats; and WHEREAS, Ozaukee County desires to participate in county fish and game projects pursuant to provisions of s. 23.09(12) of the Wisconsin Statutes; and WHEREAS, the primary project goal is to restore native prairie, savannah, and woodland in the Little Menomonee River Fish and Wildlife Area, an Ozaukee County Park, in the City of Mequon; and WHEREAS, this project is consistent with the adopted Multi-Jurisdictional Comprehensive Plan for Ozaukee County: 2035, the adopted Park and Open Space Plan for Ozaukee County: 2035, the Ozaukee County Land and Water Resource Management Plan, and the Regional Natural Areas and Critical Species Habitat Protection and Management Plan for Southeastern Wisconsin; and WHEREAS, this project will assist with invasive species management and improve upland and riparian habitat for native and imperiled species of insects (pollinators), birds and other wildlife in the park, by restoring native prairie (e.g. mesic warm-season prairie, wet/sedge meadow and savannah) and riparian woodlands; and WHEREAS, the legislature of the State of Wisconsin enacted legislation providing for allocation to the respective counties in that state on an acreage basis for county fish and game projects on the condition that the counties match the state allocation; and WHEREAS, Ozaukee County has budgeted an amount equal to the local share of project costs and the required match funds would be provided by in-kind staff time, equipment and supplies, and volunteer labor. NOW, THEREFORE, BE IT RESOLVED, by the Ozaukee County Board of Supervisors that the Director of the Ozaukee County Planning and Parks Department is authorized on behalf of Ozaukee County to sign and submit a Wisconsin Department of Natural Resources County Conservation Aids grant application, accept the grant funding award, take necessary actions to initiate, direct, and complete the approved project within the provided funding timeline, submit to WDNR reimbursement claims along with necessary supporting documentation within one (1) year of project end date, and will obtain approval in writing from the WDNR before any change is made in the use of the project site; and BE IT FURTHER RESOLVED that Ozaukee County will comply with all the federal and state laws related to the County Conservation Aids program, may perform force account work,
Packet Pg. 34 and will maintain complete and accurate project accounting according to the WDNR project agreement for these funds. Dated at Port Washington, Wisconsin, this 2nd day of September, 2020. SUMMARY: Acceptance by the Planning and Parks Department of a Wisconsin Department of Natural Resources County Conservation Aids grant for prairie and woodland restoration activities in the Little Menomonee River Fish and Wildlife Area County Park. VOTE REQUIRED: Majority NATURAL RESOURCES COMMITTEE
08/06/20 Natural Resources Committee APPROVED
RESULT: APPROVED [UNANIMOUS]
MOVER: N. Minkel-Dumit, Supervisor District 26
SECONDER: B. Ross, Supervisor District 19
AYES: Korinek, Jobs, Holyoke, Minkel-Dumit, Ross
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Natural Resources Committee
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Planning and Parks DIRECTOR: Andrew Struck PREPARER: Andrew Struck
Agenda Summary Submittal and Acceptance of a Wisconsin Department of Natural Resources County Conservation Aids Grant for Prairie and Woodland Restoration Activities in the Little Menomonee River Fish and Wildlife Area County Park
BACKGROUND INFORMATION: The Ozaukee County - Planning and Parks Department (Department) proposes to submit a grant application to the Wisconsin Department of Natural Resources (WDNR) County Conservation Aids (CCA) grant program to support County- sponsored fish and wildlife habitat restoration projects. Specifically, this grant will support County activities to plant native tree stock and restore native prairie in the Little Menomonee River Fish and Wildlife Area County Park in the City of Mequon. The property was recently acquired by Ozaukee County for inclusion in the County Park System. The Department is in the process of restoring wetlands and a section of the Little Menomonee River on the property as well as managing for invasive species, restoring woodlands with native vegetation and planting a variety of prairie types (e.g. mesic warm-season prairie, wet/sedge meadow and savannah). The WDNR CCA grant will support Department activities to purchase seed and restore the old fields to native prairie as well as plant trees within the prairie areas to create a prairie/savannah ecosystem and around the restored stream corridor to increase habitat, tree diversity and canopy. Department staff, corps members and volunteers will complete project activities. This project is supported by the County Park and Open Space Plan
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Balance Current Year: NONE Next Year’s Estimated Cost: NONE (Additional Program Revenue - $627 up to $7,100) FUNDING SOURCE: County Levy: Non-County Levy: X
Indicate source: WDNR CCA grant, WCMP, USFWS and FFLM LMR grants, and in- kind staff time, equipment and supplies, and volunteer labor.
RECOMMENDED MOTION: Approve and recommend to the Ozaukee County Board of Supervisors the resolution for submittal and acceptance of a grant by the Planning and Parks Department to the Wisconsin Department of Natural Resources - County Conservation Aids Program to support prairie and woodland restoration activities in the Little Menomonee River Fish and Wildlife Area County Park in the City of Mequon. ATTACHMENTS: • P&P_Dept_WDNR CCA Program Guidance (PDF) • P&P_LMR Restoration and Planting Plan (PDF) • Grant Application Summary_WDNRCCA_LMR Vegetation Restoration_ATS073020Final (PDF)
Packet Pg. 37 10.a
Program Guidance: County Conservation Aids Grant Program
Introduction
County Conservation Aids grant program is authorized under s. 23.09(12), Wis. Stats., and provides financial assistance to counties to enhance county fish and wildlife programs. The Department of Natural Resources (DNR) administers this grant program with the assistance of s. NR 50.14, Wis. Adm. Code.
The program was established by the Wisconsin Legislature in 1965 as an alternative to bounty payments on coyote, foxes, and bobcats. Every year since the bounty program ended, the Legislature has appropriated funding for the Program equal to the average annual bounty payment.
These funds are provided as cost-share to counties for fish and wildlife habitat projects. On an annual basis using moneys appropriated in the current Biennial Budget, funds are offered to each county in proportion to the ratio of the area of each county to the total area of the state.
Application Process & Annual Deadline
Counties have the option to accept their award, accept their award and request additional funds or decline their award. To accept the award amount or accept/request additional funds, the county authorized representatives must sign, date, and return the application/grant agreement form 8700-045A to the DNR grant manager via email no later than October 1. Failure to formally accept the award amount by the October 1 deadline is equivalent to the county declining their grant award.
By affixing a signature on the grant agreement, the county’s authorized representative has entered the county into a binding legal agreement with the DNR. The county may begin its project any time after the signed grant agreement has been returned to the DNR grant manager.
Any grant amount not claimed by a county will become available for the DNR to award to any county that requests more funds than its prescribed share under Wis. Stats.
Counties have two years from the date they sign their grant agreement to complete their project and request reimbursement from the DNR.
Project costs incurred by a county or tribe prior to the date that a county or tribe signed the grant agreement are not eligible for reimbursement by the DNR.
Attachment: P&P_Dept_WDNR CCA Program Guidance (RES.20-31 :
Eligible Applicants
Counties and tribal governing bodies are eligible to apply for County Conservation Aids for eligible projects.
Eligible Projects
Grant funds under this program can only be used for county fish and wildlife projects per s. 23.09 (12), Wis. Stats. See chart on next page.
Last revised: 26July2018 Packet Pg. 38 10.a
Program Guidance: County Conservation Aids Grant Program
Category Project Description Codes Development project -- The development of structures, utilities, facilities or landscaping necessary for 1 outdoor recreation use of an area 1A new trails 1E gun range development 1B new fish cribs 1F parking lot development 1C stream crossing 1G constructing new fishing piers 1D kayak and boat launches or dock 1H new boat launch ramp 1J new accessibility upgrades Habitat projects -- The implementation of a specific activity or set of activities to restore or enhance wildlife 2 or fish habitat, natural communities or shorelines 2A burning 2F Site preparations, seed purchase, seedling planting 2B prairie planting 2G Dredging 2C food plots 2H prairie restoration 2D stream restoration 2J Mowing 2E streambank stabilization 2K invasive species removal Stocking projects -- The placement of fish or wildlife into their natural environment to improve population 3 numbers. 3A fish stocking 3B wildlife stocking Maintenance projects – Repair or refurbishment of structures, fixtures, or substrates to restore to 4 functional condition in a routine, scheduled, or anticipated fashion 4A repairs to trails 4E gun range repairs 4B repairs to culverts 4F repairs to boat docks/ boat launch ramps 4C flowage maintenance 4G accessibility upgrades 4D barrens maintenance 5 Miscellaneous projects -- Any project that does not fit in categories 1 through 4.
Eligible Project Expenses Eligible project costs are unchanged from the current program structure. Below are examples of eligible items and ineligible items. Grant funds may reimburse any of the following costs: 1. Materials, supplies, contractual services, labor 2. Salaries, fringe benefits, if directly related to the project 3. Rental or lease of equipment related to the project 4. Land restoration, if project adds to the permanent inventory or resources of the property. 5. Furnishings such as picnic tables, grills, and garbage receptacles.
Grant funds may not reimburse any of the following costs: 1. Administrative overhead 2. Purchases of computers, monitors, printers, peripheral devices, tools, and shop equipment 3. Educational materials such as brochures, videos, and books. Attachment: P&P_Dept_WDNR CCA Program Guidance (RES.20-31 :
Calculating Sponsors Share (also called Sponsor Match)
This program is administered as a cost-sharing program. This means the grant only covers up to 50% of total project costs. The remaining portion of project costs must be paid by the county. Eligible sources of sponsor match include cash and non-cash donations.
Last revised: 26July2018 Packet Pg. 39 10.a
Program Guidance: County Conservation Aids Grant Program
There are three categories of non-cash donations: 1. Donated general volunteer labor – The maximum value of donated, non-professional labor shall be equal to the Wisconsin minimum wage. Currently, the Wisconsin minimum wage is $7.25 per hour. All donated hours must be documented, showing name of donor, hours worked, and date of donation. 2. Donated materials, supplies, and professional labor – This value is established by current market rates and must be established on an invoice provided by the donor. 3. Donated equipment use – Per s. NR 51.09(1)(c)4, Wis. Admin. Code, value is determined using Wisconsin Department of Transportation (WisDOT) highway rates for equipment. You can find the rates on the Wisconsin DOT Equipment Rates web site at http://dnr.wi.gov/aid/documents/dotequiprates_standard.pdf .
How to Apply for County Conservation Aids Grant and Request Additional Grant Funding
Simply click on the County Conservation Aids (CCA) Application & Grant Agreement form #8700-045A Revision (07/18). https://dnr.wi.gov/files/PDF/forms/8700/8700-045A.pdf
Complete the form on-line and contact your local DNR Fisheries, Wildlife, or Forestry Specialist to discuss your project and obtain project approval.
Submit the form by clicking the Submit by Email button at the top of the form on page 1. Your application will be received and reviewed for funding.
Submit a copy of the Authorizing Resolution with any attachments to DNR Grant Program Manager via email at [email protected] or postmarked no later than October 1.
The deadline for the CCA grants is October 1st.
A letter of final award notification will be sent out to all applicants by October 31st.
Process for Re-allocating Grant Funds not Claimed by a County
If a county fails to formally apply for its grant award amount by the October 1 deadline, then the DNR Attachment: P&P_Dept_WDNR CCA Program Guidance (RES.20-31 : considers this to be the equivalent to the county declining this grant award. Under this program, the DNR may award funds not claimed by one county to another county. Process for re-allocation appears below.
1- Each county is located in one of 5 DNR regions. Click this link to see which counties are in each DNR region: http://dnr.wi.gov/Contact/SSbyRegion.html 2- Grant funds unclaimed by a county by the October 1st deadline will first be reallocated to other counties in the same DNR region that have requested additional project funds. All requests for additional funding within the region will be weighted equally. Any regional balance will be re- allocated among counties in the same DNR region until funds are exhausted.
EXAMPLE #1 – DNR Region 1 has 14 counties. Five counties accept only their awarded amount. Five counties do not reply by the October 1 deadline, resulting in a $6000 balance. Four counties accept their awarded amount and request additional funds. The $6000 balance will be allocated within the region as follows:
Last revised: 26July2018 Packet Pg. 40 10.a
Program Guidance: County Conservation Aids Grant Program
County Additional Amount Requested Additional Amount Allocated AA $50 $50 AB $200 $200 AC $1450 $1450 AD $18000 $4300 Total $19700 $6000
3- If the amount of a regional balance is greater than the amount of additional project funds requested by counties in that region, then any residual funds will be re-allocated to counties in other DNR regions that have unmet project needs. All county requests for additional funding will be weighted equally. Residual funds will be re-allocated to counties in other DNR regions until funds are exhausted.
EXAMPLE #2 – DNR Region 5 has 10 counties. Five counties accept only their awarded amount. Five counties do not reply by the October 1 deadline, resulting in an $8000 balance. There are no requests for additional project funds from Region 5 counties. After all other regional re-allocations are complete; there are still counties with unmet project funding needs. The $8000 balance from Region 5 will be allocated statewide as follows:
Region County Unfunded Project Amount Additional Amount Allocated 1 AD $13700 $2200 2 BF $1400 $1400 3 CH $2775 $2200 4 DB $4300 $2200 Total $22175 $8000
4- If all regional reallocations and the statewide reallocation is completed and program funds still remain, those funds will carry forward into the next grant funding cycle and will be added to the next year’s appropriation and be incorporated into the initial award notice that is sent to all 72 counties.
5- If a county accepts its grant award amount by the October 1 deadline, but later learns that it does not have the needed county match, then the county is encouraged to immediately notify the DNR that they wish to decline the offer of financial assistance. There is no penalty to the county for declining their share of CCA grant funds. Any grant amount declined by a county will be distributed
to other counties using steps 2 and 3 above, in that order. Attachment: P&P_Dept_WDNR CCA Program Guidance (RES.20-31 :
Reimbursement
The DNR administers this program on a reimbursement basis. This means all costs must be paid by the county or tribe, then the county or tribe may request reimbursement from the DNR. To request reimbursement, the county or tribe is required to submit completed DNR grant payment request form 8700-001 and detailed documentation (e.g., proof of purchase, proof of payment, force account details if local government staff are involved, volunteer labor worksheets showing hours worked, dates worked, and volunteer signatures, etc.).
County and tribal staff may find Form 8700-001 on the CCA Grant program webpage: http://dnr.wi.gov/Aid/CountyConservation.html
Last revised: 26July2018 Packet Pg. 41 10.a
Program Guidance: County Conservation Aids Grant Program
Who to Call for Help
For general question about the County Conservation Aids Grant Program, acceptance of grant award or reimbursement questions, please contact the CCA Grant Program Manager, Beth Norquist, at 715-839- 3751 or via email at [email protected]
The DNR has created a GovDelivery site for the CCA grant program that will make it possible for interested parties to receive email notices about program updates or changes. GovDelivery link will be available through the CCA grant web page: http://dnr.wi.gov/Aid/CountyConservation.html Attachment: P&P_Dept_WDNR CCA Program Guidance (RES.20-31 :
Last revised: 26July2018 Packet Pg. 42 10.b Attachment: P&P_LMR Restoration and Planting Plan (RES.20-31 :
0 200 400
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Packet Pg. 43 10.c GRANT APPLICATION SUMMARY Project Name: Vegetation Restoration in the Little Menomonee River Fish and Wildlife Area County Park Grant Name/Agency: WDNR County Conservation Aids CFDA/State ID: Department: Planning and Parks Exp Acct. Preparer: Matt Aho Grant Amount: $3,500 Grant Match Required: 100% Rev Acct. Approver: Andrew Struck Strategy: (Linkages to other planning efforts) GRANT EXPENSE GRANT/PROJECT MATCH • Comprehensive Plan for Ozaukee County: 2035 (P. 318-326) Operational Expense $ Operational Match $ • POSP for Ozaukee County (P. 77-92, 111) Supplies $3,500 Salaries/Fringe Benefits $3,000 Mileage $100 Equipment Use $500
Project Scope and Expectations • Native tree planting and prairie restoration Capital Expense $ Other Grants $
Other Grants Supporting Project Status Amount $0 TOTAL $3,500 TOTAL $3,600 $0 % PROJECT 49% % MATCH 51% $0 $0 GRANT SUPPORTED STAFF DEPARTMENT REVENUES Project Partners: Positon $ Department $ • Americorps NCCC, GLCCC, MCSC, WisCorps • Volunteers • USFWS - Partners For Fish & Wildlife
Project Landowner Upon Completion: • Ozaukee County TOTAL $0 TOTAL $0
Project Risks: Comments Major Milestones Date • Weather/site conditions • Continuation of on-going restoration activities Prairie Restoration Jul-21 • Contractor availibility • Serve as non-federal match to other grants Tree Planting Dec-21 • Timelines • Native tree stock availibility • Volunteer availability Duration: 1 Year Extension: NA Attachment: Grant Application Summary_WDNRCCA_LMR Vegetation Restoration_ATS073020Final
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RESOLUTION NO. 20-32
AMENDING THE OZAUKEE COUNTY POLICY AND PROCEDURE MANUAL CHAPTER 4.10 (7) CREATION OF COVID-19 HAZARD PAY POLICY
RESOLVED, by the Ozaukee County Board of Supervisors, that Section 4.10 (7) of the Ozaukee County Policy and Procedure Manual be created to read:
4.10. GENERAL POLICY AND PROCEDURES
(7) COVID-19 Hazard Pay Policy
(a) Effective March 15, 2020, through December 31, 2020.
(b) Sheriff’s Office, Public Health, Lasata, and Human Services employees who are required to have physical contact and close proximity interaction with the public, have been substantially dedicated to mitigating or responding to the COVID-19 health emergency, are required to enter occupied private residences to perform their jobs, or perform critical emergency-related functions in an environment where social distancing protocols cannot be observed for an extended period of time may be eligible for supplemental hazard pay compensation. 1. To be eligible for a one-time COVID-19 hazard compensation bonus, an employee must be performing these duties for at least six (6) full pay periods between March 15, 2020, and October 24, 2020. Upon completion of six (6) full pay periods, the employee will receive a one-time lump sum hazard bonus based on the average number of weekly hours worked during the six (6) pay periods as follows: Average weekly hours <20 hours 20.01-30 30.01-40 40.01+ Required to have physical contact and $ 300 $ 750 $ 1,500 $ 1,800 close proximity interaction with the public Required to enter occupied private $ 150 $ 300 $ 750 $ 1,050 residences to perform their jobs Perform job duties in an environment $ 150 $ 300 $ 750 $ 1,050 where social distancing protocols cannot be observed for an extended period of time
2. Retroactive hazard pay will only be eligible for employees still actively employed by the County on the date the COVID-19 hazard pay resolution is approved by the County Board. COVID-19 hazard pay is a one-time bonus; for example, an employee who works for twelve (12) pay periods will not be eligible for two hazard pay bonuses. 3. An employee who works under multiple hazardous conditions, such as having close
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physical contact with the public and is required to enter occupied private residences, will receive the larger bonus amount of the two risk factors, not both amounts. For example, an employee who must have close physical contact with the public and is required to enter occupied private residences while working 40 hours per week, will receive a $1,500 bonus, not a $2,250 bonus. 4. The County Administrator and Human Resource Director shall finalize the allocation of hazard bonuses. Dated at Port Washington, Wisconsin, this 2nd day of September 2020.
SUMMARY: Creation of COVID-19 Hazard Pay Policy.
VOTE REQUIRED: Majority
FINANCE COMMITTEE
08/27/20 Finance Committee APPROVED
RESULT: APPROVED [UNANIMOUS]
MOVER: T. Richart, Vice-Chairperson
SECONDER: D. Larson, Supervisor District 8
AYES: P. Melotik, T. Richart, D. Larson, J. Strom
ABSENT: T. Winker
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Finance Committee
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Human Resources DIRECTOR: Chris McDonell PREPARER: Julie Winkelhorst
Agenda Summary Amending the Ozaukee County Policy and Procedure Manual Chapter 4.10 (7) Creation of COVID-19 Hazard Pay Policy
BACKGROUND INFORMATION: The Coronavirus Aid, Relief, and Economic Security (CARES) Act was passed by Congress and signed into law by President Trump on March 27th, 2020. The CARES Act established a $150 billion Coronavirus Relief Fund. The U.S. Department of the Treasury has made payments from the fund to States and eligible units of local government. The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to cover expenses that- 1. are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); 2. were not accounted for in the budget most recently approved as of March 27, 2020 (the date of enactment of the CARES Act) for the State or local government; and 3. were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020. County staff has confirmed with the Wisconsin Counties Association and Von Briesen & Roper, s.c. attorneys that hazard pay is an authorized expense under the CARES Act. Several departments heads have requested bonuses for their staff due to work related to COVID-19.
ANALYSIS: This resolution that would authorize supplemental hazard compensation for employees who have a heightened risk of exposure to the COVID-19 virus and for other eligible purposes.
FISCAL IMPACT: Approximately 425 employees may be eligible to receive hazard pay, which would cost approximately $400,000 - $500,000. The county would seek reimbursement for these hazard bonuses through the Coronavirus Aid, Relief, and Economic Security Act (CARES Act).
Balance Current Year: NA Next Year’s Estimated Cost: None
FUNDING SOURCE:
County Levy: $0
Non-County Levy: $400,000 - $500,000
Indicate source: Ozaukee County’s $1,400,000.00 CARES Act allocation
RECOMMENDED MOTION: Approve
Packet Pg. 47 RESOLUTION NO. 20-33
RULES GOVERNING VIRTUAL ATTENDANCE AT STANDING COMMITTEE AND COUNTY BOARD MEETINGS
RESOLVED, by the Ozaukee County Board of Supervisors that the following meeting procedures shall govern attendance of virtual meeting by County Board Supervisors, county staff and the public.
1. A virtual meeting is defined as a meeting where members of the County Board attend via teleconference. 2. Meeting Procedures: a. All members shall enter meetings on mute and remain on mute except when addressing the Board or Committee b. Roll Call: (1) The meeting shall open with a roll call of the members to determine attendance and quorum. (2) County Board Members joining a meeting after the meeting start time recorded on the agenda shall announce their arrival to allow the Clerk to document attendance at the meeting. (a) The arriving County Board Member shall announce, “point of order Chairperson, please mark my attendance as present.” (b) The Chairperson shall direct the Clerk to note the attendance. (3) County Board Members leaving a meeting before a motion to adjourn shall announce their departure to allow the Clerk to document attendance at the meeting. (a) The departing County Board Member shall announce, “point of order Chairperson, please mark my attendance as absent.” (b) The Chairperson shall direct the Clerk to note the attendance. c. Discussion and Action Item Procedure: (1) The Chairperson of the committee shall announce each item and identify the person(s) responsible to present the item to the committee. (2) County Board Members, county staff and citizen appointees shall address the committee chairperson when wishing to speak, announcing their title, first name and last name. d. Motions: (1) Committee members wishing to make a motion shall announce their name and the motion. (2) Committee members wishing to second shall announce their name and their
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intention to second the motion. e. Voting: (1) Standing Committee Voting Procedure: (a) When the questions before the committee are ready to be called, the Chairperson shall inquire if the motion may pass by unanimous consent. put the motion to a voice vote. (b) If there are no objections, the motion will be put to a voice vote. (b) (c) If there are objections to the voice vote, the Clerk shall conduct a roll call vote. (2) County Board Meeting Voting Procedure: (a) Section 2.05(1)(e)3. applies to County Board Members in physical attendance voting at County Board Meetings. (b) After County Board Members attending physically have cast their votes, the Clerk shall conduct a roll call vote of County Board Members attending virtually. 3. Public Access to Meetings at which all County Board Members are attending virtually: a. Public comment will be provided via email before the committee meeting to an email address included on the agenda. b. Public comment will not be allowed during teleconferenced meetings. c. The meetings will be streamed online to allow the public to listen to committee discussion and action.
Dated at Port Washington, Wisconsin, this 2nd day of September 2020.
SUMMARY: Meeting procedures shall govern attendance of virtual meeting by County Board Supervisors, county staff and the public.
VOTE REQUIRED: Majority
EXECUTIVE COMMITTEE
08/31/20 Executive Committee APPROVED
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RESULT: APPROVED [UNANIMOUS] MOVER: M. Wolf, Supervisor District 11 SECONDER: D. Korinek, Supervisor District 13 AYES: Schlenvogt, Melotik, Korinek, Wolf, Clark
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Executive Committee
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Administrator DIRECTOR: Jason Dzwinel PREPARER: Jason Dzwinel
Agenda Summary Rules Governing Virtual Attendance At Standing Committee and County Board Meetings
BACKGROUND INFORMATION: The is resolution establishes rules for virtual meetings.
ANALYSIS: These rules shall remain in force for the period when virtual committee and County Board meetings are used to conduct county business.
RECOMMENDED MOTION: Approve the resolution establishing rules for virtual meetings
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RESOLUTION NO. 20-34
AMENDING SECTION 2.05(1) OF THE OZAUKEE COUNTY POLICY AND PROCEDURE MANUAL - COUNTY BOARD OF SUPERVISORS - DEFINING SESSION
RESOLVED, by the Ozaukee County Board of Supervisors that Section 2.05(1) of the Ozaukee County Policy and Procedure Manual be amended to read: 2.05 COUNTY BOARD OF SUPERVISORS
(1) Meetings Session of the County Board of Supervisors: Session is defined as a single two-year term of the Ozaukee County Board of Supervisors. A session commences on the 3rd Tuesday in April following the biennial election of County Board Supervisors and terminates the 3rd Monday in April following the next biennial election of County Board Supervisors.
(2) Meetings
FURTHER RESOLVED, that the County Clerk is directed to renumber Section 2.05 to allow for the amendment of Section 2.05(1).
Dated at Port Washington, Wisconsin, this 2nd day of September 2020.
SUMMARY: Policy defining session of the County Board of Supervisors
VOTE REQUIRED: Majority
EXECUTIVE COMMITTEE
08/31/20 Executive Committee APPROVED
RESULT: APPROVED [UNANIMOUS] MOVER: M. Wolf, Supervisor District 11 SECONDER: P. Melotik, Vice-Chairperson AYES: Schlenvogt, Melotik, Korinek, Wolf, Clark
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Executive Committee
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Administrator DIRECTOR: Jason Dzwinel PREPARER: Jason Dzwinel
Agenda Summary Amending Section 2.05(1) of the Ozaukee County Policy and Procedure Manual - County Board of Supervisors - Defining Session
BACKGROUND INFORMATION: “Session” is not expressly defined in the Ozaukee County Board Rules. The resolution of certain parliamentary motions is contingent on the definition of “session.” Issues have arisen in the past when such parliamentary motions were made due to the lack of clarity regarding what “session” means.
ANALYSIS: Attached to this support document is a “call to order” from the WCA in which J. Michael Blaska explains the need for county boards to define the term “session.” Blaska refers to Robert’s Rules which states “that it is improper to Postpone something beyond the next regular session. It also states that a motion that was defeated, or Postponed Indefinitely cannot be brought up a second time during the same session.” Until we define session, confusion will continue to arise in the handling of these types of motions.
The Ozaukee County Board Rules currently state that “No subject matter shall be voted upon more than twice in the Board year, unless by permission of a two-thirds vote of the Supervisors elect of the Board.” Assuming a session was viewed as a year or two in duration, this rule may have been included in the Board Rules as an override to Robert’s Rules prohibition on revisiting business that has already been defeated prior to the expiration of the session. In contrast, this rule may have been included to prevent defeated business from being revisited repeatedly due to “meeting” and “session” being viewed as equivalent to each other.
Blaska references the Robert’s Rules provision that a “permanent society whose bylaws provide for regular weekly, monthly, or quarterly meetings that go through an established order of business in a single afternoon or evening, each meeting of this kind normally completes a separate session.” This description coincides with how a county board operates. However, Blaska recommends that a session be defined as one or two years. It appears that Blaska’s primary reason for making this recommendation is the need to keep motions from being renewed “at the next or subsequent meeting, which they could do if each meeting was a session.” (The Ozaukee County Board Rule referenced above would prevent this happenstance from occurring.)
Whether a “session” is defined as a meeting, a year, a two-year term of the County Board or in some other manner, it is simply important to define it so that parliamentary motions can be properly managed.
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FISCAL IMPACT: None
RECOMMENDED MOTION: Approve ATTACHMENTS: • WCA Article Defining Session (PDF)
Packet Pg. 54 10.a Attachment: WCA Article Defining Session (RES.20-34 : Amending Section 2.05(1) of County Board Supervisors)
Packet Pg. 55 10.a Attachment: WCA Article Defining Session (RES.20-34 : Amending Section 2.05(1) of County Board Supervisors)
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RESOLUTION NO. 20-35
CREATING SECTION 2.03(8) AND AMENDING SECTION 2.05(2)(A)4 OF THE OZAUKEE COUNTY POLICY AND PROCEDURE MANUAL - VIRTUAL ATTENDANCE AT STANDING COMMITTEES
RESOLVED, by the Ozaukee County Board of Supervisors, that Section 2.03(8) of the Ozaukee County Policy and Procedure Manual be created to read: 2.03 STANDING COMMITTEES OF THE COUNTY BOARD (8) Virtual Attendance at Standing Committees. (a) The Committee Chairperson may allow County Board Supervisors to attend meetings by teleconference when necessary to obtain quorum. (b) Access to Meeting. 1. When permission to attend a meeting by teleconference is granted, a phone number and unique access code will be provided to the County Board Supervisors attending telephonically. 2. The information will be provided via email to County Board Supervisors through their County Board email address. 3. County Board Supervisors shall connect to teleconferences five minutes prior to the start time of meetings to ensure access. 4. County Board Supervisors shall enter meetings on mute and unmute when addressing the committee to lessen disruptions. FURTHER RESOLVED, by the Ozaukee County Board of Supervisors, that Section 2.05(2)(a)4 of the Ozaukee County Policy and Procedure Manual be amended to read: 2.05 COUNTY BOARD OF SUPERVISORS (2) Committee General Procedures (a) Parliamentary Procedure 4. Section 2.05(1)(d)11 of this manual shall apply to attendance of County Board Supervisors and citizen members at meetings of Standing Committees except when permission is granted to County Board Supervisors to attend by teleconference pursuant to the provision in Section 2.03(8)(a) of this manual. Dated at Port Washington, Wisconsin, this 2nd day of September 2020. SUMMARY: Creating Section 2.03(8) and amending Section 2.05(2)(a)4 of the Ozaukee County Policy and Procedure Manual allowing Virtual Attendance at Standing Committees. VOTE REQUIRED: Majority EXECUTIVE COMMITTEE
08/31/20 Executive Committee APPROVED
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RESULT: APPROVED [UNANIMOUS] MOVER: M. Wolf, Supervisor District 11 SECONDER: D. Clark, Supervisor District 5 AYES: Schlenvogt, Melotik, Korinek, Wolf, Clark
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Executive Committee
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Administrator DIRECTOR: Jason Dzwinel PREPARER: Julie Winkelhorst
Agenda Summary Creating Section 2.03(8) and Amending Section 2.05(2)(a)4 of the Ozaukee County Policy and Procedure Manual - Virtual Attendance at Standing Committees
BACKGROUND INFORMATION: The resolution establishes the policy for virtual attendance at Standing Committee meetings.
ANALYSIS: Under the policy virtual attendance is only allowed when an in-person quorum cannot be achieved.
FISCAL IMPACT: None
RECOMMENDED MOTION: Approve
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Ozaukee County Board
AGENDA INFORMATION SHEET
AGENDA DATE: September 2, 2020 DEPARTMENT: Administrator DIRECTOR: Jason Dzwinel PREPARER: Julie Winkelhorst
Agenda Summary Committee Appointments/Reappointments - REVISED
SOUTHEASTERN WISCONSIN REGIONAL PLANNING COMMISSION Appoint Gustav W. Wirth, Jr. to replace Jennifer K. Rothstein with a term to expire September 15, 2026 AGING & DISABILITY RESOURCE CENTER BOARD Appoint Lynn Cosentine to replace James Kasum with a term to expire September 30, 2023 Appoint Carol Lueders Bolwerk to replace Colleen Kasper with a term to expire September 30, 2023 Appoint Sharon Pechiva to replace Mark Roherty with a term to expire September 30, 2023 Reappoint Arthur Laubenstein with a term to expire September 30, 2023 ATTACHMENTS: • L. Cosentine (PDF) • C. Lueders Bolwerk (PDF) • S. Pechiva (PDF)
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Citizen Involvement Application Form
Boards of Interest: Aging & Disability Resource Board First Name: Lynn Last Name: Cosentine Address: Box 264 City: Port Washington State: WI Zip: 53074 Phone: 262-268-6649 Email: [email protected] Background Information: B.s.; Ma. UW Madison. Retired federal employee; 30 years with Dept. of Justice. Raised in Chicago area; family came to Port in mid-60's. Have lived in Midwest, Texas; New Mexico and worked in many parts of U.S. Have traveled internationally to about 30 countries. Am interested in aging issues; have disabled family members. Have built an aging in place home with elevator and universal design. Have been St. Vincent DePaul community volunteer for 2 years; volunteered for a year at TJ Middle School library; am lifetime member of Niederkorn Library Friends group. Occupation: Retired
Attachment: L. Cosentine (6490 : Committee Appointments)
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Citizen Involvement Application Form
Boards of Interest: Aging & Disability Resource Board First Name: Carol Last Name: Lueders Bolwerk Address: 245 Granville RD City: Cedarburg State: WI Zip: 53012 Phone: 262-243-4233 or 262-377-6621 Email: [email protected]
Background Information: Dear Committee Members, Thank you for the opportunity to serve on the Aging and Disability Resource Center Board. I feel called to serve my neighbor in helping them to find resources as they need help in the community, county and state. Secondly, with formal education and experience, I can share knowledge to the committee. I would also like to help people become aware of the services that the Aging and Disability Resource Center. As a nurse, I look at the whole person in mind, body and spirit. 1. In the last 4 years, I have helped a little girl who has apraxia and cognitive delays. I have learned about the needs and services that can help people with disabilities in Ozaukee County. 2. I have a parent who is in her 80s and want to learn more about resources for the aging. Her goal is to live as independently as possible. 3. My formal education involves a PhD in medical anthropology and have taught courses in diversity which included units on special needs and vulnerable populations. 4. I have served on a Concordia University committee that highlighted an awareness for disabilities. This wholistic and diverse approach to committee members involved nursing, occupational therapy, physical therapy, social work, theology, special education and others on campus. 5. Active member of First Immanuel Lutheran Church
6. Lutheran Church Missouri Synod Task Force on parish nursing with special emphasis on assessing the Attachment: C. Lueders Bolwerk (6490 : Committee Appointments) church environment to help meet the needs of special needs in the church. This included hearing and visual impaired, shortened pews for wheelchairs and other environmental needs. Job Information: Occupation: Registered Nurse and Full Professor in the School of Nursing Current Employer: Concordia University WI Additional Information: Thank you for the opportunity to apply for this board position. Have a blessed day.
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Citizen Involvement Application Form
Boards of Interest: Aging & Disability Resource Board First Name: Sharon Last Name: Pechiva Address: 4518 W Hiawatha Drive City: Mequon State: WI Zip: 53092 Phone: 414-315-0873 Email: [email protected]
Background Information: I was born and raised in Milwaukee, WI. I have lived in Mequon for 33 years. I am retired from Milwaukee Area Technical College. I believe the work of agencies and committees devoted to special needs and aged individuals is very important. I feel both are over-looked segments of our society. With the large and increasing number of seniors in our county, the work of this Commission is important now and will become more important in the future. I also think it is important for people to contribute their time and talents to the community in which their live. I believe I would be an asset to the Aging and Disability Commission. My undergraduate degree is in Education, Social Work, and Psychology. My Masters Degree is in Counseling and College Student Personnel. While on the Milwaukee Campus of Milwaukee Area Technical College, I was Scholarship Clearinghouse Specialist and the Financial Aid Manager; while on the Mequon Campus, I was the Student Services Manager. As such, I oversaw the Special Needs Department. I served on the Ozaukee Country Transition Advisory Committee. High Schools, MATC, local agencies, (DVR, Portal, etc) and parents worked together
to help their special needs students/clients/children transition from their high school education to Attachment: S. Pechiva (6490 : Committee Appointments) their adult lives. My mother died of cancer and had Alzheimers Disease. As my sibling lives in Arizona, I was responsible for the monitoring of my mother's physical condition. I helped her transition from the family home to an Alzheimers facility. As I had previously met the home's director through an Alzheimers support group, I was able to act as a sounding board for her. Through my experiences and being well-read on issues facing the elderly, I was able to often offer suggestions and opinions, when asked. As I am a senior with many senior friends, I am always reading and looking for information and news of activities to pass on to them. I have attended the Ozaukee Senior Conference for several years and have recently attended the Mequon-Thiensville Senior Holiday Party. I have participated in many senior activities though the Mequon-Thiensville Recreation Department and attended the AARP/YMCA Adult Day Camp. I enjoy researching things and this might of use to the Commission. I have served on the Interfaith of Ozaukee County Board since
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2007. I am currently on the Executive Committee, serving as the Past President. As part of the Board, I have attended state meetings, met with grant providers, helped prepare grants, met with donors, and served in other ways as requested. Job Information: Occupation: Retired Current Employer: Milwaukee Area Technical College Additional Information: I am a Past-President of the Mequon-Thiensville Sunrise Rotary and a Paul Harris Fellow. I have been a member of the Mequon-Thiensville Family Fun Before the Fourth Committee since 2003 and currently serve on the Executive Committee.
Attachment: S. Pechiva (6490 : Committee Appointments)
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