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REGULAR COUNCIL MEETING AGENDA U 92 01 22 9:30 A.M D D SB. MUNICIPAL DISTRICT OF BRAZEAU NO. 77 REGULAR COUNCIL MEETING AGENDA u 92 01 22 9:30 a.m. ip*t [I p MUNICIPAL DISTRICT OF BRAZEAU NO. 77 p REGULAR COUNCIL MEETING AGENDA DATE: 92 01 22 ip TIME: 9:30 a.m. PLACE: M.D. Administration Building, Council ^. Chambers p> Page Nos. Call to Order Present 1. Additions to the Agenda 2. Adoption of the Agenda 3. Adoption of Minutes 1-8 (a) 92 01 09 Regular Council Meeting 4. Emergent Items 5. Delegations (a) 9:30 a.m. - Motor Transport Services - Don Lowe R.T.A.C. Vehicles (b) 10:00 a.m. - Judy Meade fp West-end Swimming Pool (c) 10:30 a.m. - Muskwa Enterprises - David Moniuk -' Travellers' Service Centre 9-11 Letter dated 92 01 06 attached. 6. Tabled Items from the 92 01 09 Regular Council Meeting (a) Invitation to Bid the 1993 Zone 5 Summer Games/1994 Zone 5 Winter Games 12 - 15 Letter from the Central West Recreation Associated dated 91 12 23 attached. Tabled until further information is received. (b) Closure and Sale of Old Right-of-Way - Portion of Road Plan 1894 E.U. (within NE 3-50-5 W5M) lip) Tabled until further information is r obtained. (c) Department of Public Safety - Operational Review Tabled to the 92 02 13 Regular Council Meeting .../2 ip p Page Nos. COUNCIL MEETING AGENDA - 2 - 92 01 22 Tabled Items from the 92 01 16 Regular Council Meeting (a) Policy for Permits, Sale and Lease of Municipal r District Roadway Tabled for further review by the Policy Committee. (b) Proposed Subdivision 91/92YH096-41 - NE 20-48- 7 W5M - David and Sherry Schmidt Tabled until the Road Program is reviewed. (c) Office Mechanical Systems Maintenance Contract Tabled until a meeting is held with the owner of H. & B., the Reeve and Deputy Reeve. (d) 1992 Budget General Matters (a) Enviro Action 92: The Workplace and Beyond A conference on Environmental issues - 92 03 25 - 92 03 27 - Calgary, Alberta 16 - 31 Information attached. (b) Items to be Completed List 32 - 35 List attached. Financial Matters (a) Approval of Accounts To be provided. (b) Financial Report - To be provided. (c) Approval of Reserves as at 91 12 31 To be provided. PI f Addendum Adjournment PI -If- MINUTES OF THE REGULAR COUNCIL MEETING OF THE MUNICIPAL DISTRICT OF BRAZEAU NO. 77, HELD IN THE M.D. ADMINISTRATION BUILDING, COUNCIL CHAMBERS, IN DRAYTON VALLEY ON THURSDAY, 92 01 09 CALL TO ORDER Mr. Norton, Chairman, called the meeting to order at 9:41 a.m. c PRESENT N. Norton, Reeve B. Booth, Deputy Reeve H. Rondeau, Councillor W. Tweedle, Councillor J. Coombes, Councillor J. Eriksson, Municipal Manager J. Andrew, Recording Secretary Also in attendance were: L. Johnson, Assistant Municipal Manager R. Tatro, Director of Public Works T. Fleming, Assistant Director of Public Works D. Stutheit, Landman R. Hogan, Agricultural Fieldman B. Westlin, Assistant Agricultural Fieldman S. Murray, Senior Public Safety Officer S. Hennig, Public Safety Officer Staff Sgt. Jim Hill, R.C.M.P. A. Sutherland, F.C.S.S. Coordinator * D. Pinkoski, Western Review ADDITIONS TO Additions to and Adoption of the Agenda AND ADOPTION OF THE AGENDA 05/92 Moved by W. Tweedle that the agenda for the 92 01 09 Regular Council Meeting be adopted with the addition of the addendum. CARRIED UNANIMOUSLY. ADOPTION OF Adoption of Minutes MINUTES 91 12 12 Regular Council Meeting 06/92 Moved by W. Tweedle that the minutes of the 91 12 12 Regular Council Meeting be adopted with the following amendment: Motion 911/91 The words "Secondary Highway 771 west" to read "Highway No. 20 east". CARRIED UNANIMOUSLY. 91 12 16 Regular Council Meeting 07/92 Moved by H. Rondeau that the minutes of the 91 12 16 Regular Council Meeting be adopted as presented. CARRIED UNANIMOUSLY. 91 12 19 Regular Council Meeting 08/92 Moved by W. Tweedle that the minutes of the 91 12 19 Regular Council Meeting be adopted with P? the following amendment: That Mr. Coombes be removed from the in attendance portion of the afternoon session due to his absence. CARRIED UNANIMOUSLY. .../2 UNADOPTED -a- COUNCIL MEETING MINUTES - 2 - 92 01 09 EMERGENT Emergent Items ITEMS There were no emergent items. c DELEGATIONS Delegations There were no delegations in attendance at the meeting. £$^ PUBLIC WORKS PUBLIC WORKS MATTERS Mr. Tatro, Mr. Fleming and Mr. Stutheit attended the meeting at 9:48 a.m. BRUSHING Brushing Program PROGRAM Mr. Tatro reviewed the brushing information provided to Council to assist in the development of a response to Mrs. Dorothy Gerwien's letter expressing a concern regarding brushing. Discussion was held regarding the use of this information to respond to her concern. 09/92 Moved by H. Rondeau that the Reeve respond on (^ behalf of Council, using the information provided by Mr. Tatro regarding the brushing program, to Mrs. Dorothy Gerwien's letter of concern. fmi. FOR: N. NORTON B. BOOTH H. RONDEAU W. TWEEDLE £55^ AGAINST: J. COOMBES CARRIED. CLOSURE AND Closure and Sale of Old Road Right-of-Wavs SALE OF OLD ROAD RIGHT- Mr. Stutheit reviewed the information provided to Council OF-WAYS pertaining to closure and sale of old road right-of-ways. Mr. Murray attended the meeting at 10:03 a.m. Discussion was held regarding the proposed closure and sales. Mr. Hennig and Mr. Westlin attended the meeting at 10:18 a.m. 10/92 Moved by W. Tweedle that permission be granted by Council to commence with the advertisement and closure process for the following segments of abandoned right-of-way: Ywirj Road Plan 2936 E.U. (N 1/2 11-48-5 W5M) Road Plan 1034 L.Z. (SW 14-48-5 W5M) Road Plan 3133 E.U. (SW 25-48-5 W5M) Portion of Road Plan 1011 E.U. (within SW 31- 48-4 W5M) CARRIED UNANIMOUSLY. .../3 -/^ ' -3- COUNCIL MEETING MINUTES - 3 - 92 01 09 r 11/92 Moved by B. Booth that permission to commence with the advertisement and closure process for the following segment of abandoned right-of- way be held in abeyance until further c information is obtained: Portion Road Plan 1894 E.U. (within NE 3-50-5 W5M) CARRIED UNANIMOUSLY. Mr. Stutheit, Mr. Fleming and Mr. Tatro left the meeting IP at 10:21 a.m. Mrs. Sutherland attended the meeting at 10:24 a.m. Mr. Hennig left the meeting at 10:24 a.m. FINANCIAL MATTERS APPROVAL OF Approval of Accounts ACCOUNTS 12/92 Moved by H. Rondeau that the following accounts payable listings be approved: Cheque No.s Approved Total 4551 $ 11.56 4552-4553 $ 538.10 4554 $ 21,492.25 4555-4580 $ 45,721.65 4581 $ 67,500.00 4582 $ 17,985.44 4583-4647 $439,432.45 CARRIED UNANIMOUSLY. F.C.S.S. F.C.S.S. MATTERS PARENTING Parenting Workshop WORKSHOP Mrs. Sutherland indicated that research is presently being done on having a Parenting Workshop at the end of February or early March. This workshop would require funding from F.C.S.S. The cost for this workshop would be shared with the Education Consortium-Powerhouse and perhaps A.A.D.A.C. Approximate attendance would be fifty (50) with the approximate cost being $725.00 which would include hall rental, a speaker, etc. 13/92 Moved by B. Booth that permission be granted for the F.C.S.S. Coordinator to assist both financially and in facilitating a Parenting Workshop in the Drayton Valley area. CARRIED UNANIMOUSLY. Mrs. Sutherland left the meeting at 10:28 a.m. Mr. Hennig returned to the meeting at 10:28 a.m. Mr. Hogan attended the meeting at 10:31 a.m. .../4 -M- COUNCIL MEETING MINUTES - 4 - 92 01 09 GENERAL MATTERS ] OPERATING Operating Line of Credit LINE OF CREDIT Mr. Johnson reviewed the report and recommendation c provided to Council. Discussion was held regarding the contents of the By-Law. Mr. Eriksson indicated that this By-Law is completed each year as a standard practice. rJSpjj BY-LAW NO. By-Law No. 147-92: To Borrow Certain Sums of Money from 147-92 time to time to meet current expenditures of the Corporation for its financial year commencing January 1, 1992. 14/92 Moved by H. Rondeau that first reading of By- Law No. 147-92 be given. '.Vpjs^ CARRIED UNANIMOUSLY. 15/92 Moved by W. Tweedle that second reading of By- Law No. 147-92 be given. CARRIED UNANIMOUSLY. This By-Law will be brought to the 92 01 16 Regular Council Meeting for third reading. SIGNING Signing Authorities AUTHORITIES Mr. Johnson indicated that a change is required for /^S signing authorities replacing Bill Fleming with himself. 16/92 Moved by W. Tweedle that the Reeve or Deputy Reeve and Municipal Manager or Assistant Municipal Manager be the signing authorities 1*^ for Accounts Payable. CARRIED UNANIMOUSLY. n^ 17/92 Moved by H. Rondeau that the Municipal Manager or Assistant Municipal Manager be the signing authorities for payroll. CARRIED UNANIMOUSLY. SENIOR Senior Citizen's and Disabled Transportation Grant Policy CITIZEN'S AND DISABLED Mr. Johnson reviewed the report and recommendation as r» TRANSPORTATION presented to Council. Mr. Johnson indicated that the GRANT POLICY wording "after the deadline for grant allocations" should read "after the deadline for grant applications". 18/92 Moved by B. Booth that the Senior Citizen's and Disabled Transportation Grant Policy be adopted with the phrase "after the deadline for grant allocations" being amended to read "after the deadline for applications". CARRIED UNANIMOUSLY. .../5 -5- COUNCIL MEETING MINUTES - 5 - 92 01 09 SUMMER GAMES/ Invitation to Bid the 1993 Zone 5 Summer Games/1994 Zone WINTER GAMES 5 Winter Games Mr.
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