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Notice of Meeting of Executive To: Councillors Waller (Chair)

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Notice of Meeting of Executive To: Councillors Waller (Chair) Notice of meeting of Executive To: Councillors Waller (Chair), Steve Galloway, Sue Galloway, Jamieson-Ball, Reid, Runciman and Vassie Date: Tuesday, 23 September 2008 Time: 2.00 pm Venue: The Guildhall, York AGENDA Notice to Members - Calling In : Members are reminded that, should they wish to call in any item on this agenda, notice must be given to Democracy Support Group by: 10:00 am on Monday 22 September 2008 , if an item is called in before a decision is taken, or 4:00 pm on Thursday 25 September 2008 , if an item is called in after a decision has been taken. Items called in will be considered by the Scrutiny Management Committee. 1. Declarations of Interest At this point, Members are asked to declare any personal or prejudicial interest they may have in the business on this agenda. 2. Minutes (Pages 3 - 16) To approve and sign the minutes of the Executive meeting held on 9 September 2008. 3. Public Participation At this point in the meeting, members of the public who registered their wish to speak regarding an item on the agenda or an issue within the Executive’s remit can do so. The deadline for registering is 5:00 pm on Monday 22 September 2008. 4. Executive Forward Plan (Pages 17 - 22) To receive details of those items that are listed on the Forward Plan for the next two meetings of the Executive. 5. Joint Strategic Needs Assessment for York (Pages 23 - 62) This report introduces the Joint Strategic Needs Assessment (JSNA) for York, which is intended to improve health and wellbeing across the City. It asks Members to accept the report, make recommendations for future inclusion and agree how those recommendations which relate to City of York Council should be taken forward. 6. Cycling City Strategy (Pages 63 - 90) This report asks Members to approve a draft strategy and action plan for submission to Cycling England, following the success of the Council’s bid for cycling city status and associated grant funding. 7. Outer Ring Road Improvement Options (Pages 91 - 126) This report presents the results of a study of the projected performance of the Outer Ring Road, provides options for improvements to be included in a proposed Access York Phase 2 bid to the Regional Transport Board (RTB) and seeks approval in principle to submit a bid to the RTB. 8. Medium Term Financial Strategy 2009/10 to 2011/12 (Pages 127 - 136) This report covers sets out the Council’s financial position for the next three years and potential options for bridging the gap between the expected budgetary position and the funding available and seeks endorsement of a number of longer term improvements to the financial planning and budget process to help to secure the Council’s financial position in the future. 9. Waste Management Strategy 2008/2014 - Refresh (Pages 137 - 158) This report provides an update on the Waste Strategy approved by the Executive in October 2007, considers the impact of the Waste Strategy for England 2007, and recommends the adoption of a 50% recycling target for the City and action plans to achieve this. 10. Waste Minimisation Strategy and Action Plan 2008-2011 (Pages 159 - 188) This report seeks approval for a comprehensive waste minimisation strategy and action plan for the period 2008 to 2011. 11. Household Waste Recycling Centres - Permits and Controls (Pages 189 - 208) This report asks Members to consider introducing a permits scheme to help control trailers and the size of vehicles using the Council’s Household Waste Recycling Centres, in order to reduce the level of illegal trade waste disposal and limit the amount of construction and demolition waste that can be disposed of at the sites. 12. Urgent Business Any other business which the Chair considers urgent under the Local Government Act 1972. Democracy Officer: Name: Fiona Young Contact details: • Telephone – (01904) 551027 • E-mail – [email protected] For more information about any of the following please contact the Democracy Officer responsible for servicing this meeting: • Registering to speak • Business of the meeting • Any special arrangements • Copies of reports Contact details are set out above. Page 1 Agenda Annex About City of York Council Meetings Would you like to speak at this meeting? If you would, you will need to: • register by contacting the Democracy Officer (whose name and contact details can be found on the agenda for the meeting) no later than 5.00 pm on the last working day before the meeting; • ensure that what you want to say speak relates to an item of business on the agenda or an issue which the committee has power to consider (speak to the Democracy Officer for advice on this); • find out about the rules for public speaking from the Democracy Officer. A leaflet on public participation is available on the Council’s website or from Democratic Services by telephoning York (01904) 551088 Further information about what’s being discussed at this meeting All the reports which Members will be considering are available for viewing online on the Council’s website. Alternatively, copies of individual reports or the full agenda are available from Democratic Services. Contact the Democracy Officer whose name and contact details are given on the agenda for the meeting. Please note a small charge may be made for full copies of the agenda requested to cover administration costs. Access Arrangements We will make every effort to make the meeting accessible to you. The meeting will usually be held in a wheelchair accessible venue with an induction hearing loop. We can provide the agenda or reports in large print, electronically (computer disk or by email), in Braille or on audio tape. Some formats will take longer than others so please give as much notice as possible (at least 48 hours for Braille or audio tape). If you have any further access requirements such as parking close-by or a sign language interpreter then please let us know. Contact the Democracy Officer whose name and contact details are given on the order of business for the meeting. Every effort will also be made to make information available in another language, either by providing translated information or an interpreter providing sufficient advance notice is given. Telephone York (01904) 551550 for this service. Page 2 Holding the Executive to Account The majority of councillors are not appointed to the Executive (38 out of 47). Any 3 non-Executive councillors can ‘call-in’ an item of business from a published Executive (or Executive Member Advisory Panel (EMAP)) agenda. The Executive will still discuss the ‘called in’ business on the published date and will set out its views for consideration by a specially convened Scrutiny Management Committee (SMC). That SMC meeting will then make its recommendations to the next scheduled Executive meeting in the following week, where a final decision on the ‘called-in’ business will be made. Scrutiny Committees The purpose of all scrutiny and ad-hoc scrutiny committees appointed by the Council is to: • Monitor the performance and effectiveness of services; • Review existing policies and assist in the development of new ones, as necessary; and • Monitor best value continuous service improvement plans Who Gets Agenda and Reports for our Meetings? • Councillors get copies of all agenda and reports for the committees to which they are appointed by the Council; • Relevant Council Officers get copies of relevant agenda and reports for the committees which they report to; • Public libraries get copies of all public agenda/reports. Page 3 Agenda Item 2 City of York Council Committee Minutes MEETING EXECUTIVE DATE 9 SEPTEMBER 2008 PRESENT COUNCILLORS WALLER (CHAIR), STEVE GALLOWAY, REID, RUNCIMAN AND VASSIE APOLOGIES COUNCILLORS SUE GALLOWAY AND JAMIESON- BALL IN ATTENDANCE COUNCILLOR R MOORE 53. DECLARATIONS OF INTEREST Members were invited to declare at this point in the meeting any personal or prejudicial interests they might have in the business on the agenda. No interests were declared. 54. EXCLUSION OF PRESS AND PUBLIC RESOLVED: That the press and public be excluded from the meeting during consideration of: • Annexes E, F, H and I to agenda item 7 (Hungate Council Headquarters – Update) • Annex 2 to agenda item 12 (Improved Direct Communication with Residents) • Annex 2 to agenda item 15 (Museum Gardens Public Toilets) on the grounds that these documents contain information relating to the financial or business affairs of any particular person (including the authority holding that information), which is classed as exempt under paragraph 3 of Schedule 12A to Section 100A of the Local Government Act 1972 (as revised by the Local Government (Access to Information) (Variation) Order 2006). 55. MINUTES RESOLVED: That the minutes of the Executive meeting held on 29 July 2008 be approved and signed by the Chair as a correct record. 56. PUBLIC PARTICIPATION It was reported that there had been no registrations to speak at the meeting under the Council’s Public Participation Scheme. However, the Page 4 Chair indicated that he would use his discretion to permit Jason McGill, Chair of the York City Football Club (YCFC) to address the meeting regarding agenda item 8 (Update Report on the Progress towards a Community Stadium). Mr Mc Gill expressed concern about recent press reports indicating a large shortfall in the budget for the community stadium project. He asked Members to support the project by appointing a project manager, as agreed by the Urgency Committee on 21 May, and by providing a letter of intent to the Football Foundation (FF) indicating the Council’s commitment to the delivery of a stadium by 2012. This would add the necessary weight to YCFC’s request to the FF that they roll up the interest on the existing loan.
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