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REVISED AGENDA (Revisions Marked with Two Asterisks**) Page 1 REVISED AGENDA (Revisions marked with two asterisks**) Page 1 Toronto Public Library Board Meeting No. 4: Tuesday, April 18, 2017, 6:00 p.m. to 7:50 p.m. Richview Branch, Auditorium, 1806 Islington Avenue, Toronto The Chair and members gratefully acknowledge that the Toronto Public Library Board meets on the traditional territory of the Huron-Wendat, Haudenosaunee, and Mississaugas of New Credit First Nation, and home to many diverse Indigenous peoples. Members: Mr. Ron Carinci (Chair) Ms. Dianne LeBreton Ms Lindsay Colley (Vice Chair) Mr. Strahan McCarten Councillor Paul Ainslie Mr. Ross Parry Councillor Sarah Doucette Ms. Archana Shah Councillor Mary Fragedakis Ms. Eva Svec Ms. Sue Graham-Nutter Closed Meeting Requirements: If the Toronto Public Library Board wants to meet in closed session (privately), a member of the Board must make a motion to do so and give the reason why the Board has to meet privately (Public Libraries Act, R.S.O. 1990, c. P.44, s. 16.1). Tour of the Richview Branch to be provided at 5:30 p.m. 1. Call to Order **Presentation re Richview Branch – Eva Lew, Library Service Manager and, 15 minutes Tony Pinto, Branch Head 2. Declarations of Conflicts of Interest 3. Approval of Agenda 4. Confirmation of March 20, 2017 Toronto Public Library Board Meeting Minutes 5. Approval of Consent Agenda Items All Consent Agenda Items (*) are considered to be routine and are recommended for approval by the Chair. They may be enacted in one motion or any item may be held for discussion. 6. Business Arising from the Minutes *7. City Librarian’s Report 8. Communications REVISED AGENDA (Revisions marked with two asterisks**) Page 2 Toronto Public Library Board Meeting No. 4: Tuesday, April 18, 2017, 6:00 p.m. to 7:50 p.m. Richview Branch, Auditorium, 1806 Islington Avenue, Toronto 9. Presentations **- Toronto Public Library Workers Union, Local 4948 10 minutes, including questions CUPE regarding Communications (a) and (c) -- Maureen O’Reilly, President Items for Action: 10. Extended North York Central Library Closure and 2017 Capital 15 minutes Budget and 2018-2026 Capital Plan Adjustments *11. Amesbury Park Branch – Award of Tender and Temporary Closure 12. Strategies for Indigenous Initiatives 20 minutes Items for Information: 13. 2016 Annual Performance Measures and Benchmarking 20 minutes *14. Parkdale Branch – Potential Redevelopment at Queen Street West and Cowan Avenue *15. Board Resolutions – Status Report Closed Meeting: 16. City Librarian’s Performance Review Committee (a) City Librarian’s 2016 and 2017 Performance 20 minutes Review – to be tabled (Confidential as the subject matter being considered involves personal matters concerning an identifiable individual) 17. Adjournment Attendant Care Services can be made available with some notice. Richview Branch April 18, 2017 Toronto Public Library Board Richview Library Community Profile Population: 79,789 Mother tongue – 72% English, 28% Non-Official Languages spoken at home: English 72.0% Italian 2.6 % Spanish 2.5% Somali 1.9% Ukrainian 1.8% Age of residents (branch catchment) 17% children 13% youth 39% working age 12% pre-retirement 19% seniors Data from the 2011 Census Community Partners Main Level: Urban Living Room Lower Level: KidStop STEM Richview: Something for Everyone 4. MINUTES Page 1 Toronto Public Library Board Meeting No. 3: Monday, March 20, 2017, from 6:05 p.m. to 7:15 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto Members Present: Ms. Lindsay Colley (Vice Chair) Councillor Mary Fragedakis Ms. Sue Graham-Nutter Ms. Dianne LeBreton Mr. Strahan McCarten Mr. Ross Parry Ms. Archana Shah Ms. Eva Svec Regrets: Mr. Ron Carinci (Chair) Councillor Paul Ainslie Councillor Sarah Doucette 17-042 Call to Order Lindsay Colley called the meeting to order at 6:05 p.m. Ms. Colley gratefully acknowledged that the Toronto Public Library Board was meeting on the traditional territory of the Mississaugas of New Credit First Nation, the Haudenasaunee, the Huron-Wendat and home to many diverse Indigenous peoples. 17-043 Declarations of Conflicts of Interest There were no Declarations of Conflicts of Interest by members of the Library Board. 17-044 Approval of Agenda Moved by E. Svec, seconded by S. McCarten: That the Toronto Public Library Board: 1. approves the agenda. Carried MINUTES Page 2 Toronto Public Library Board Meeting No. 3: Monday, March 20, 2017, from 6:05 p.m. to 7:15 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto 17-045 Confirmation of February 21, 2017 Toronto Public Library Board Meeting Minutes Moved by S. McCarten, seconded by E. Svec: That the Toronto Public Library Board: 1. confirms the Minutes of the February 21, 2017 Toronto Public Library Board meeting. Carried 17-046 Approval of Consent Agenda Items Moved by Councillor Fragedakis, seconded by S. McCarten: That the Toronto Public Library Board: 1. approves the consent agenda. Carried 17-047 Business Arising from the Minutes There were no Business Arising from the Minutes items at the March 20, 2017 meeting. 17-048 City Librarian’s Report (Received for information by Consent) That the Toronto Public Library Board: 1. receives the City Librarian’s Report for information. Carried MINUTES Page 3 Toronto Public Library Board Meeting No. 3: Monday, March 20, 2017, from 6:05 p.m. to 7:15 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto 17-049 Communications Archana Shah provided the Board with an overview of the sessions she attended at the Ontario Library Association Super Conference as outlined in her report to the Board [Communication (b)]. Moved by S. Graham-Nutter, seconded by R. Parry: That the Toronto Public Library Board: 1. receives Communication (a) from Kathleen Wynne, Premier of Ontario, to Ron Carinci, Chair, Toronto Public Library Board dated February 21, 2017 expressing appreciation for receiving a copy of the Toronto Public Library’s Strategic Plan 2016-2019; and 2. receives Communication (b) from Archana Shah, Member, Toronto Public Library Board to Board members dated March 8, 2017 reporting on her recent attendance at the Ontario Library Association Super Conference. Carried 17-050 Presentations There were no Presentations at the March 20, 2017 meeting. 17-051 Toronto Public Library Board Education – Trends in Collection Use Susan Caron, Director, Collections & Membership Services provided a presentation on trends in collection use, including the importance of balancing the physical and digital collections in response to customer demand. Moved by E. Svec, seconded by D. LeBreton: That the Toronto Public Library Board: 1. receives the Toronto Public Library Board Education – Trends in Collection Use verbal report for information. Items for Action: 17-052 Expense Claim Policy Moved by S. McCarten, seconded by D. LeBreton: That the Toronto Public Library Board: 1. approves the Expense Claim Policy in Attachment 1. Carried MINUTES Page 4 Toronto Public Library Board Meeting No. 3: Monday, March 20, 2017, from 6:05 p.m. to 7:15 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto 17-053 Toronto Public Library Board – Education Sessions Update Moved by R. Parry, seconded by A. Shah: That the Toronto Public Library Board: 1. approves the topics for Board education sessions and directs staff to schedule the sessions. Carried 17-054 Woodview Park Branch – Lease Renewal (Approved by Consent) That the Toronto Public Library Board: 1. approves a lease renewal agreement with S. Strashin & Sons for 4,110 square feet of space at 16 Bradstock Road, with the following terms and conditions: a. a five-year term commencing on June 15, 2017 and terminating on June 14, 2022; and b. annual base rent as follows: i) for years one and two at $15.17 per square foot for annual base rent of $62,348.70, excluding Harmonized Sales Tax; ii) for years three to five at $16.69 per square foot for annual base rent of $68,595.90, excluding Harmonized Sales Tax. Carried Items for Information: 17-055 Toronto Public Library Foundation – 2017-2020 Strategic Plan Jennifer Jones, President, Toronto Public Library Foundation provided an overview of the Foundation’s 2017-2020 strategic plan to become a well-known and sought after charity in Toronto, significantly increasing support of the Toronto Public Library, including growing annual revenue, building brand awareness and increasing the Foundation’s allocation to Toronto Public Library. Moved by S. McCarten, seconded by E. Svec: That the Toronto Public Library Board: 1. receives the Toronto Public Library Foundation – 2017-2020 Strategic Plan verbal report for information. Carried MINUTES Page 5 Toronto Public Library Board Meeting No. 3: Monday, March 20, 2017, from 6:05 p.m. to 7:15 p.m. Toronto Reference Library, Board Room, 789 Yonge Street, Toronto 17-056 Follow-up to: Youth Participation in Library Decision-Making – 2014-2015 Pilot and Future Recommendations Moved by R. Parry, seconded by S. Graham-Nutter: That the Toronto Public Library Board: 1. receives the Follow-up to: Youth Participation in Library Decision- Making – 2014-2015 Pilot and Future Recommendations report for information. Carried 17-057 Requests for Reconsideration of Library Materials – 2016 Annual Report (Received for Information by Consent) That the Toronto Public Library Board: 1. receives the Requests for Reconsideration of Library Materials – 2016 Annual Report for information. Carried 17-058 Operating Budget Monitoring Report – December 31, 2016 (Received for Information by Consent) That the Toronto Public Library Board: 1. receives the Operating Budget Monitoring Report – December 31, 2016 for information. Carried 17-059 Capital Budget Monitoring Report – December 31, 2016 (Received for Information by Consent) That the Toronto Public Library Board: 1. receives the Capital Budget Monitoring Report – December 31, 2016 for information. Carried MINUTES Page 6 Toronto Public Library Board Meeting No. 3: Monday, March 20, 2017, from 6:05 p.m.
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