Kingston Upon Hull City Council Executive Forward Plan Key Decision

EXECUTIVE FORWARD PLAN

Key Decisions

Kingston upon Hull City Council

Forward Plan

What is the Forward Plan?

Forward Plan is a list of the key (major) decisions that the Council will make giving a minimum of 28 days notice. The Plan is updated regularly.

What is a key decision?

Key decisions are defined as an Executive decision which is likely: -

● to result in the Council incurring significant expenditure or making savings which are above a financial threshold set by the Council (by way of guidance, the Council has decided that significant expenditure or savings are £250,000 or more, having regard to the Council’s approved budget for the service or function to which the decision relates), or

● to be significant in terms of its effects on communities living or working in an area comprising two or more electoral Wards in the area of the Council.

What does the Forward Plan tell me?

The Plan gives information about: -

● What key decisions are coming forward ● When those key decisions are likely to be taken ● Who will make those decisions ● What consultation will be undertaken ● Who you can make representations to, and how ● What documents will be presented ● Who you can contact for further information ● Whether the discussion and documents will be open to the public

Who takes key decisions?

Under the Council’s Constitution, key decisions can be taken by the Cabinet, Cabinet Committees, Area Committees, an individual member of the Cabinet or an individual officer acting under delegated powers.

However, most key decisions are taken at public meetings of the Cabinet, Cabinet Committees or Area Committees. The dates of these meetings are scheduled and agendas and reports are available for public inspection five working days before the meetings.

How do I make contact?

Each entry in the Forward Plan indicates the name(s) of relevant people to contact about that particular item.

How do I get copies of agendas and reports?

The agendas and reports for meetings of Council, Cabinet, Cabinet Committees and Area Committees (as well as other Council Committees) are available five days before the meeting. They can be viewed on the Council’s website, cmis.hullcc.gov.uk . Please telephone 300300 for further information or assistance.

Some of the reports you request may contain exempt or confidential information. If this is the case, the reports are not available for inspection or copying.

General

If you have any comments or questions about the Forward Plan, we would positively welcome them. Please send them to:

The Committee & Scrutiny Team, Guildhall, Kingston upon Hull. HU1 2AA E-mail: [email protected]

3 Cabinet Member Details

Name Tel No. E-mail Fax No. Councillor Stephen Brady - 01482 01482 Leader of the Council – [email protected] 615071 613046 City Enabler: Key Partnerships Cllr Daren Hale, Deputy Leader of the Council – Economic Investment, 01482 [email protected] 01482 Regeneration and Planning, 615111 613046 Land and Property

Councillor Phil Webster – 01482 [email protected] 01482 Finance and Transformation 614808 613046

Councillor Peter Clark – Learning, Skills and 01482 [email protected] 01482 Safeguarding Children 615127 613046

Councillor Gwen Lunn – Adult Services and Public 01482 [email protected] 01482 Health 615127 613046

Councillor John Black – 01482 [email protected] 01482 Housing 613351 613046

Councillor Dave Craker – 01482 [email protected] 01482 Culture, Leisure and Tourism 613450 613046

Councillor Anita Harrison – 01482 [email protected] 01482 Operational Services 615085 613046

Councillor Mike Thompson – Neighbourhoods, Communities 01482 [email protected] 01482 and Environment 615014 613046

Councillor Rosemary Pantelakis – [email protected] 01482 01482 Corporate Services 613450 613046

4 INDEX OF KEY DECISIONS

Subject of Decision Decision Internal Deadline Expected Date of Maker for Draft Reports to Decision Monitoring Officer and Section 151 Officer Leader of the Council None. Deputy Leader of the Council and Por tfolio Holder: – Economic Investment, Regeneration and Planning, Land and Property Transfer of freehold land at Director of Not before 7 July Sidmouth Primary School, Children, 2017 Thanet Primary School, and Young Woodland Primary School People and Family Services Humber LEP – Industrial Strategy Cabinet 12 October 2017 22 January 2018 Scott Street Bridge Cabinet / Not before 2 August Leader of 2018 the Council East Riding and Hull Joint Cabinet 22 July 2019 Minerals Local Plan: Adoption Tender for Commercial Waste Cabinet 30 July 2019 23 September 2019 Disposal Processing ESIF Energy Efficiency Support Cabinet 21 May 2019 22 July 2019 Project Framework for Civil Engineering Cabinet 30 July 2019 23 September 2019 Products th Consideration of Disposal of Deputy Not before 10 Land at Coronation Road and Leader August 2019 Priory Road Contract for liquid fuel Cabinet 30 July 2019 23 September 2019 Disposal of surplus operational Deputy Not before 31 August property Leader 2019 Engineering Professional Cabinet 30 July 2019 23 September 2019 Services Framework Newington Neighbourhood Plan Cabinet 1 October 2019 25 November 2019 – pre-submission draft Portfolio Holder: Finance and Transformation None. Portfolio Holder: Learning, Skills and Safeguarding Children Extension of Strategic Partnering Leader 22 July 2019 Agreement

1 Subject of Decision Decision Internal Deadline Expected Date of Maker for Draft Reports to Decision Monitoring Officer and Section 151 Officer Portfolio Holder: Adult Services and Public Health Agreement to Purchase a Deputy Not before 18 March Residential Care Property Leader of 2019 from the Spice Trust Hull City Council.

Portfolio Holder: Housing None. Portfolio Holder: Culture, Leisure and Tourism Draft Public Library Strategy Cabinet 30 July 2019 23 September 2019 Portfolio Holder: Operational Services None. Portfolio Holder: Neighbourhoods and Communities and Environment 2030 Carbon Neutral Action Plan Cabinet 1 October 2019 25 November 2019 for the City of Hull Drainage and landscaping works Leader 9 September 2019 9 September 2019 to Priory Woods Cemetery Portfolio Holder: Corporate Services Windows 10 Upgrade and PC Cabinet 30 July 2019 23 September 2019 replacement Project Smart City Platform Cabinet Not before 23 September 2019 Provision of salary sacrifice Car Cabinet 29 August 2019 28 th October 2019 Scheme Provision of Security and Cabinet 29 August 2019 28 th October 2019 Stewarding Services

Councillor Stephen Brady

Leader of the Council

Councillor Daren Hale

Deputy Leader of the Council and Portfolio Holder: Economic Investment, Regeneration and Planning, Land and Property

1 KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

City Manager Ref No. 0039/17

City Economy Manager First Date of Entry 22 September 2017

Likely date of decision 22 January 2018

Subject Humber LEP – Industrial Strategy

Decision so ught (NB if the Agree the Council’s contribution to the production of a decision relates to a matter Humber Industrial Strategy, also referred to as the within a specific Area of the Humber Proposition, which will be submitted to City, the relevant Area Government following production of guidelines. Committee can deal with it or advise Cabinet on it) Portfolio Holder Cllr Mancey Decision to be taken by Cabinet (and membership of the body)

Summary of issues: Following the publication of the Government’s Green Paper outlining the need to develop an Industrial Strategy, to which the Council contributed to the Humber LEPs response, the Government has outlined its proposals to develop and agree an Industrial Strategy for the UK as a major aspect of its future economic growth agenda.

For Hull, the proposal is to support a Humber LEP Industrial Strategy approach, similar to that presented by the Humber Strategic Economic Plan, through the development and inclusion of an appropriate contribution reflecting Hull’s economic opportunities and needs.

Whilst development of the Hull contribution can progress to meet the expected decision-making date, the development of an Industrial Strategy for the Humber and therefore for Hull, is still subject to the publication of additional guidance from Government.

It has been agreed, through the Humber LEP, that submissions from the four Humber authorities will be agreed by the relevant Executive Committees (Cabinet) Financial Implications: There are no direct financial cost implications arising from the agreement of an Industrial Strategy as outlined as the proposed activities outlined will be developed using existing resources. However, the agreement of the contents of the Strategy will be the major consideration in the securing of additional Government funding streams to further economic growth activity in the city. The Government is currently developing proposals for a Prosperity Fund as the major future funding opportunity for partners, including accommodating the implications on EU funding as incorporated in Brexit negotiations Other implications for the The agreement of the content of the Hull’s element of Council: the Humber Industrial Strategy submission will be the major economic framework for furthering the relevant aspects of the City Plan and delivering future public funds for economic and infrastructure investment to deliver future incisive economic growth. Documents to be submitted to Report and a Hull Industrial Strategy Submission. the decision maker for consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Cabinet, Economy and Regeneration Overview and how Scrutiny Commission and external partners How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be considered in exempt session, any representations received and the response thereto Further information is available Name: Malcom Relph from: Designation City Economy Manager Address: Guildhall Tel. No: (61)5002 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

City Manager Ref No. 0024/17

Interim City Learning & Skills Manager, Graham Talbot First Date of Entry 8 June 2017

Likely date of decision Not before 7 July 2017

Subject Transfer of freehold land at:

a) Sidmouth Primary School b) Thanet Primary School c) Woodland Primary School

Decision sought (NB if the decision relates to a matter within (1) Transfer of the freehold land, in line with statutory a specific Area of the City, the requirements, on detailed terms to be agreed by the relevant Area Committee can deal Town Clerk, at: with it or advise Cabinet on it)

a) Sidmouth Primary School b) Thanet Primary School c) Woodland Primary School

Portfolio Holder Cllr Hale Decision to be taken by Director of Children, Young People and Family Services, (and membership of the body) Alison Murphy

Summary of issues: These schools are currently Trust Schools (also known as a foundation school with a foundation).

The Schools had previously been community schools and became Trust Schools pursuant to the School Organisation (Prescribed alterations to maintained schools) (England) Regulations 2007 made under the School Standards and Framework Act 1998.

At this time the beneficial interest in the land vested in the School’s relevant trust. Since that time the Schools have been entitled to a transfer of the Council’s freehold title to the land in order to register the land at the Land Registry in the name of the Trust. This has not happened to date and the current position is that the legal titles to the land are still in the name of the Council, with the Trust holding an interest in the land as vested proprietor. However the Trust has now indicated that is wishes the land transfer to take place, as it is entitled to do.

The authority for the Director of Children’s Services (in consultation with the Town Clerk, City Treasurer and City HR Manager) to make this transfer to the Trust is contained in an amendment to the Scheme of Delegation approved by the Leader of the Council dated 14 th February 2013, ref: SB/124/2013

Financial Implications: There are no direct financial implications for the Council as this decision merely seeks to formalise a freehold transfer that operation of law deems to have been made when the school transferred to Trust status Other implications for the Council: N/A Documents to be submitted to the Decision record with accompanying report decision maker for consideration Is the matter confidential/exempt? No If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and how This decision will implement statutory requirements and therefore no consultation is required How others can make At the address below representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations (NB: 8 working days before the above decision date date cannot be before first date of entry into the Forward Plan)

Where item is identified to be N/A considered in exempt session, any representations received and the response thereto Further information is available Name: Richard Skog from: Designation Operations Officer Address: Brunswick House, Strand Close, HU29DB Tel. No: 01482 616375 Fax. No: N/A E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

City Manager Ref No. 0025/19

Alex Codd Assistant Director, Economic First Date of Entry 18 April 2019 Development and Regeneration

Likely date of decision 22 July 2019

Subject East Riding and Hull Joint Minerals Local Plan: Adoption

Decision sought (NB if the That the Joint Minerals Local Plan (JMLP) be adopted decision relates to a matter as part of the development plan for Hull.. within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Councillor Hale Decision to be taken by Cabinet and Full Council (and membership of the body)

Summary of issues: The East Riding of Yorkshire and Kingston upon Hull Joint Minerals Local Plan (JMLP), was submitted to the Secretary of State late in 2018 and was subject to an independent Examination in Public in Jan 2019. Once adopted, it will form part of the statutory Development Plan covering both the East Riding and Hull and will replace the existing Joint Minerals Local Plan (2004).

The JMLP has been prepared to take account of comments received throughout its preparation. Following Examination hearings some proposed modifications were published for consultation for 6 weeks to 23 April 2019. Subject to the Inspectors consideration of responses and his final report, the Plan will be capable of adoption at the proposed dates of decision.

The Plan takes account of updated evidence of demand for aggregates set out within the Humber Local Aggregates Assessment and Aggregates Apportionment Background Paper.

Financial Implications: There are no immediate financial implications related to adoption of the plan. The Council has shared an element of costs, with the East Riding of Yorkshire Council, related to the production and examination of the plan.

Associated costs have been met within the 2018/2019 Planning Department’s budget for plan production work. Other implications for the The most significant implication of the JMLP for Hull is Council: the role it plays in safeguarding of minerals infrastructure that exists within the city. The Plan does not identify mineral reserves within Hull and so there are no directly relevant policies regarding safeguarding of minerals reserves. The adopted Hull Local Plan has already made provision for safeguarding of minerals infrastructure in the city. The JMLP will present this policy approach within the context of the wider Minerals Plan although will not supersede that in the Hull Local Plan when adopted. Documents to be submitted to East Riding of Yorkshire and Kingston Upon Hull Joint the decision maker for Minerals Local Plan (JMLP) proposed adoption plan consideration document. JMLP Inspectors Report.

The Plan is supported by an evidence base and Sustainability Appraisal and Habitats Regulation Assessment. These documents are available on request and will be published alongside the adopted plan. Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and The Plan has already been subject to Public how Consultation, including all statutory consultees. The plan is now proposed to be adopted. How others can make The public consultation process allowed anyone to make representations about this representations on the plan through its preparation and. matter including (if the matter the JMLP Examination in public when people were able is identified as exempt) upon to make representations to be heard by the Planning whether the matter should be Inspector. considered in public Deadline for representations N/A (NB: date cannot be before first date of entry into the Forward Plan) Where item is identified to be N/A considered in exempt session, any representations received and the response thereto Further information is available Name: Roger Gray from: Designation Principal Planning Officer – Strategic Planning Address: Guildhall, Alfred Gelder Street, Hull Tel. No: 01482 612614 E-mail : [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0039/19

Mark Jones Director of Reg eneration First Date of Entry 14 June 2019

Likely date of decision 22 July 2019

Subject ESIF Energy Efficiency Support Project

Decision sought (NB if the Agreement for Hull City Council to progress ERDF decision relates to a matter funding application and accept Accountable body status within a specific Area of the for the project and to enter into the Funding Agreement City, the relevant Area in relation to thereto. Committee can deal with it or advise Cabinet on it) Portfolio Holder Councillor Hale Decision to be taken by Leader’s Decision Record (and membership of the body)

Summary of issues: An ERDF support application is being made to deliver a new three year scheme for Small and Medium Sized businesses (SMEs) based around low carbon/adopting energy efficiency measures. If the bid is successful, the Council as Accountable Body will need to sign the Funding Agreement (a contract) to deliver the project. The Regeneration Directorate are currently successfully delivering three other business support projects covering ICT, Investment readiness/finance and business growth. This project will operate on similar lines, complementing that provision. Financial Implications: The grant application is for £1.8M. With match funding (from SMEs), the total project cost is projected to be £3M. There is no financial contribution required from Hull City Council. Delivery of the project will require a number of new posts (three proposed) which will be fixed term and 100% paid via the ERDF grant. There will be a requirement for the council to cash-flow the project in advance of claims being made to the funder. It is expected that claims/payments will be approximately six months behind spend. The application is at full application stage having been previously agreed at outline. It is expected that a decision will be made around October/November with the project starting delivery in January 2020.

Other implications for the By not progressing the application, there is a risk that no Council: other applicants emerge and ultimately funding allocated for the Humber not being accessed to support SMEs with low carbon/energy efficiency projects. Where applications are approved, the Government has confirmed that it will guarantee EU funding for structural and investment fund projects signed before the UK’s departure from the EU, even when projects continue after Britain has left the EU, where projects meet UK priorities and value for money criteria. Documents to be submitted to Report to Cabinet the decision maker for consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Council has previously agreed to three other ERDF how funded business support projects which are now in delivery. We will consult with the Humber LEP and East Riding Council (the scheme will cover Hull and East Riding council areas). How others can make Via designated officer representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be considered in exempt session, any representations received and the response thereto Further information is avail able Name: Paul Burnley from: Designation Enterprise Support Manager Address: Guildhall Tel. No: 613336 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0037/19

Andy Burton Assistant Director of Streetscene First Date of Entry 14 June 2019

Likely date of decision 23 September 2019

Subject Framework for Civil Engineering Products

Decision sought (NB if the To approve the procurement through an open tender decision relates to a matter procedure for the supply and delivery of civil engineering within a specific Area of the products. City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Cllr Hale Decision to be taken by Cabinet (and membership of the body)

Summary of issues: A framework with a range of products and suppliers will be set up for highways officers to purchase from.

Financial Implications: The estimated expenditure is around £300,000 per annum.

Other implications for the N/A Council: Documents to be submitted to Cabinet Report the decision maker for consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Internal stakeholders how Procurement and Legal Services Portfolio Holder

How others can make Via e-mail to Peter Curry, Structures, Safety & representations about this Emergency Planning Manager matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan) Where item is identified to be considered in exempt session, any representations received and the response thereto

Further information is available Name: Peter Curry from: Designation Structures, Safety & Emergency Planning Manager Address: Festival House Jameson Street Floor 2 Tel. No: 01482 614870 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0034/19

Andy Burton Assistant Director of Streetscene First Date of Entry 14 June 2019

Likely date of decision 23 September 2019

Subject Tender for Commercial Waste Disposal Processing

Decision sought (NB if the To approve the procurement through an open tender decision relates to a matter procedure for the provision of a commercial waste within a specific Area of the disposal processing service. City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Cllr Hale Decision to be taken by Cabinet (and membership of the body)

Summary of issues: A single supplier shall be sourced to process trade waste collected by the Authority. Diversion from landfill will be set at above 95%.

Financial Implications: The estimated expenditure is around £800,000 per annum.

How others can make Via e-mail to Doug Sharp, Assistant City Manager - representations about this Streetscene at [email protected] matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan) Where item is identified to be N/A considered in exempt session, any representations received and the response thereto

Further information is available Name: Doug Sharp from: Designation Assistant City Manager - Streetscene Address: Staveley House, Stockholm Road, Hull Tel. No: 01482 612744 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0045/19

Mark Jones Director of Regeneration First Date of Entry 12 July 2019

Likely date of decision Not before 10 th August 2019

Subject Consideration of Disposal of Land at Coronation Road and Priory Road Decision sought (NB if the Authorisation of the disposal and terms for disposal of decision relates to a matter Council land and property for redevelopment purposes within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Councillor Hale Decision to be taken by Councillor Hale (and membership of the body)

Summary of issues: The Council has been approached by a local charity Hull Help For Heroes who wish to bring forward proposals for the development veterans village on land that is partly own by the City Council north of Coronation Road and east of Priory Road, Kingston upon Hull. The proposal includes 48 housing units to provide homes for up to 100 ex/Service personnel and their families alongside training and support facilities and visitor centre.

In parallel the Council has received an application to nominate the Coronation Road site as an asset of community value under the Localism Act 2011. If successful the asset will be listed on the Council’s list of assets of community value.

The report will consider the implications of these issues and set out the options with a recommended way forward.

Financial Implications: None Other implicat ions for the None Council: Documents to be submitted to Decision Record and supporting report the decision maker for consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and The local ward members will be invited to comment on how the decision record and supporting report How others can make By email to the named individual below representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 31 st July 2019 (NB: date cannot be before first date of entry into the Forward Plan) Where item is identified to be Not applicable considered in exempt session, any representations received and the response thereto Further information is available Name: Nick Howbridge from: Designation Assistant Director for Property and Assets Address: The Guildhall Tel. No: 612818 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL EXECUTIVE FORWARD PLAN KEY DECISION

Director Ref No. 0047/19

Andy Burton Assistant Director Streetscene First Date of Entry 2 August 2019

Likely date of decision 23 September 2019

Subject Contract for liquid fuel

Decision sought (NB if the To seek authority to procure a contract for Liquid Fuel decision relates to a matter through a mini competition process from the Yorkshire within a specific Area of the Purchasing Organisation’s (YPO) Framework. City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Cllr Darren Hale Decision to be taken by Cabinet

Summary of issues: The Council needs to secure a new contract for the supply of Liquid Fuel

The current supplier of liquid fuel is RIX Petroleum and the current contract ends 31 st October 2019. Due to the value of the contract a full EU Tender or compliant procurement exercise must be undertaken to ensure compliance with the Public Contract regulations 2015

It is intended that the use of the YPO Framework is used to ensure compliance and reduce the time need to tender this particular contract.

Financial Implications: Using the YPO Framework allows the Council to make use of the economies of scale provided by a national framework agreement.

Other implications for the Council: Documents to be submitted to Detailed report detailing the procurement route to be the decision maker for taken and the relative advantages of the process. consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Internal stakeholders how (NB New Policy issues CST need the views of Area Legal Services Committees so that Cabinet Portfolio Holder can assess the impact of any policy on local residents). How others can make Adam McArthur representations about this Head of Street Cleansing, Grounds and Open Spaces. matter including (if the matter Email: [email protected] is identified as exempt) upon Tel: 01482 318536 whether the matter should be considered in public Neil Daynes Head of Adults Commissioning and Procurement Email: [email protected] Tel: 01482 615073 Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be considered in exempt session, any representations received and the response thereto Further information is available Name: Neil Daynes from: Designation Head of Adults Commissioning and Procurement Address: Guildhall, HULL, HU1 2AA Tel. No: 01482 615073 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0048/18

Nick Howbridge Assistant Director Property and Assets First Date of Entry 2 August 2019

Likely date of decision Not before 31 August 2019

Subject Disposal of surplus operational property

Decision sought (NB if the To approve the disposal of the former Partnership decision relates to a matter Learning Centre, Hemswell Avenue, HU9 5LA for within a specific Area of the conversion to provide residential accommodation for City, the relevant Area people leaving the care system Committee can deal with it or advise Cabinet on it) Portfolio Holder Cllr Hale Decision to be taken by Portfolio Holder for Land and Property (and membership of the body)

Summary of issues: The Partnership Learning Centre has been vacant for over 4 years and is surplus to operational requirements. The disposal of the property will generate revenue savings on property holding costs, a capital receipt and private sector investment in a key ward in East Hull.

A proposal has been received from a consortium wishing to convert the property and develop the adjoining land to provide specialist supported living units for people leaving the care system. The consortium includes a Hull City Council approved provider of residential care. The proposal has the support of the Council as it will increase the provision of 28 supported living units and reduce the need to place individuals out of area away from local monitoring and opportunity for family contact.

Financial Implications: The proposal will result in a capital receipt and revenue savings on property holding costs Other implications for the None Council: Documents to be submitted to Decision Record and supporting report the decision maker for consideration Is the matter Yes - not for Publication by virtue of para 3 of Part 1 confidential/exempt? If yes Schedule 12A of the Local Government Act 1972 as the please quote the relevant report contains information relating to the financial or paragraph of the Local business affairs of a third party and the public interest in Government Act 1972 and maintaining the exemption outweighs the public interest provide reasons why exempt in disclosing the information because the proposed business is of financial and economic benefit to the Council and public of Hull.

Who we intend to consult and Ward Members will be invited to comment on the how proposal and their comments set out in the report supporting the decision record

How others can make Via email to the addressee below representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan) Where item is identified to be Not applicable considered in exempt session, any representations received and the response thereto

Further information is available Name: Nick Howbridge from: Designation Assistant Director Property and Assets Address: John Symonds House, Park Row, Hull Tel. No: 01482 612818 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Assistant Director Ref No. 0050/19

Andy Burton, First Date of Entry 16 August 2019 Assistant Director Streetscene

Likely date of decision 23 rd September 2019

Subject Engineering Professional Services Framework

Decision sought (NB if the To approve the procurement of an open tender decision relates to a matter procedure for the provision of engineering professional within a specific Area of the services. City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Cllr Hale Decision to be taken by Cabinet (and membership of the body)

Summary of issues: A framework with a range of engineering consultancy services and suppliers will be set up for highways and major projects officers to procure from.

Financial Implications: The estimated expenditure is around £1,000,000 per annum.

How others can make Via e-mail to: representations about this Neil Daynes, Head of Adults Commissioning and matter including (if the matter Procurement is identified as exempt) upon Or whether the matter should be Gary Collinson considered in public Programme Manager, Major Projects Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan) Wher e item is identified to be considered in exempt session, any representations received and the response thereto

Further information is available Name: Gary Collinson from: Designation Programme Manager, Major Projects Address: Earl House Tel. No: 01482 615522 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0056/19

Alex Codd Assistant Director Economic First Date of Entry 20 September 2019 Development and Regeneration

Likely date of decision 25 November 2019

Subject Newington Neighbourhood Plan – pre-submission draft

Decision sought (NB if the To agree the plan prior to examination by an decision relates to a matter independent inspector subject to certain amendments. within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Portfolio Holder for Economic Investment, Regeneration and Planning, Land and Property Decision to be taken by Cabinet (and membership of the body)

Summary of issues: Plan produced by local resident/business forum for comments from the City Council. Proposals are mostly complementary to the Council’s Local Plan. Financial Implications: Yes, in terms of potential projects but these would be subject to separate departmental and budgetary considerations. Other implications for the Policies may affect development proposals within the Council: Newington area so the plan will have an implication for Planning Services and Planning Committee. Documents to be submitted to Newington Neighbourhood Plan draft and Policies Map. the decision maker for consideration Is the matter No. confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Riverside Area Committee and Planning Committee via how report How others can make Plan is subject to public consultations and is widely representations about this available to view on Forum web site. matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 15 October 2019 (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be NA considered in exempt session, any representations received and the response thereto Further information is available Name: Keith Griffiths from: Designation Principal Planner Address: The Guildhall Tel. No: 01482 612390 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

City Manager Ref No . 0028/18

Andy Burton, City Streetscene Manager First Date of Entry 4th July 2018

Likely date of decision Not before 2nd August, 2018

Subject Scott Street Bridge

De cision sought (NB if the To agree to secure a contractor to undertake the decision relates to a matter required removal of the drawbridge and appropriate within a specific Area of the alteration of Scott Street bridge in order to mitigate the City, the relevant Area hazard to mariners, with expedition either through the Committee can deal with it or Environmental Agency Framework Contract or YorCivil2 advise Cabinet on it) Framework Contract.

To recover and store the Banksy artwork whilst the Council seeks to replace the artwork in the immediate vicinity and sensitive to its origins.

To re-profile the allocation of capital funds for Bridges and Structures in the Council’s capital budget to fund the works.

Portfolio Holder Cllr Hale Decision to be taken by Cabinet / Leader of the Council (and membership of the body)

Summary of issues: There is a need to undertake removal of the drawbridge and some alterations to the bridge in order for the Council to fulfil its obligations as a Navigation Authority.

Financial Implications: A one off capital allocation be established to remedy current requirements.

Other implications for the Failure to undertake some works will, as the bridge Council: deteriorates, lead to a closure of the river in order to mitigate the risk to shipping.

. Documents to be submitted to Structural report, Report to the Leader the decision maker for consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local The report not exempt, however the Appendix to the Government Act 1972 and report is Not for Publication by virtue of paragraph 3 of pro vide reasons why exempt Part 1 of Schedule 12A of the Local Government Act, 1972 as they contain information relating to the financial or business affairs of any particular person (including the authority holding that information), and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

Who we intend to consult and Infrastructure and Energy Overview and Scrutiny how Commission Historic England (formal process via Planning)

How others can make Via e-mail to Richard Townend, City Engineer (Traffic representations about this and Transport Network) matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be considered in exempt session, any representations received and the response thereto Further information is available Name: Richard Townend from: Designation City Engineer – Traffic and Transport Network Address: Festival House Jameson Street Floor 2 Tel. No: 01482 614854 Fax. No: E-mail: [email protected]

Councillor Phil Webster

Portfolio Holder: Finance and Transformation

Councillor Martin Mancey

Portfolio Holder: Economic Investment, Regeneration and Planning

1 KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0038/19

Garry Taylor, Assistant Director for Major Projects and First Date of Entry 14 June 2019 Infrastructure

Likely date of decision 22 July 2019

Subject Extension of Strategic Partnering Agreement

Decision sought (NB if the The Council entered into a Strategic Partnering decision relates to a matter Agreement (SPA) with Hull Esteem Consortium LEP within a specific Area of the Limited (LEP) on 4 th March 2010 for a ten year period City, the relevant Area with an option to extend for a further five year period. Committee can deal with it or The SPA was developed for the primary purpose of advise Cabinet on it) delivering the Building Schools for the Future programme.

The SPA is a long term partnering relationship which enables the LEP to provide or procure the provision of appropriate accommodation and related services to the Council for the purposes of the Council providing Educational Services in the most cost effective manner and to develop community, health, recreational and social care facilities, regeneration programmes across the city, that support the promotion or improvement of economic, social and environmental well-being of the area.

The initial term of the SPA is due to expire on 3 rd March 2020. Clause 3.2 of the SPA provides an option to extend the agreement for “an additional five (5) years after the Initial Expiry Date. Permission is being sought to extend the SPA for the additional five years to 3 rd March 2025.

Portfolio Holder Councillor Clark (Portfolio Holder for Learning, Skills & Safeguarding Children) Councillor Craker (Portfolio Culture, Leisure & Tourism) Decision to be taken by Leader (and membership of the body) Summary of issues: The initial term of the SPA is due to expire on 3 rd March 2020, however, it would be beneficial to continue with this agreement in the provision of Educational Services and other accommodation/facilities identified in the Council’s Capital Programme, to extend the Agreement for a further five (5 years) from the Initial Expiry Date of 3rd March 2020 to 3 rd March 2025.

Clause 3.2. of the SPA has the “Option to extend the term of the Agreement” in accordance with the procedure which is:

(a) The Council meet the LEP not less than twelve (12 months) before the Initial Expiry Date – 3rd March 2020 – to review the performance of all parties under the Agreement in particular the performance of the LEP in delivering the Partnering Services to the performance standards required under the Agreement and the education needs of the population within the area.

An initial meeting was held in October 2018 to review the proposed extension of the SPA, where all parties concurred with the desire to extend the SPA.

The LEP have undertaken a review of their performance to which is deemed satisfactory and meets the performance standard required under the SPA.

Clause 3.2. (b) states that if the LEP and Council agree it would be beneficial to extend the Agreement, the Council shall serve a written notice upon the LEP at least six (6) months before the Initial Expiry Date to extend the SPA for an additional five years. The notice would need to be served no later than 3rd September 2019.

In addition to the provision of Educational Services and other accommodation/facilities as part of the five year extension, there is still work to be completed on the Design and Build aspect of the Building Schools for the Future programme (especially the PFI element) in terms of ongoing contract management and defects.

Financial Implications: Any new schemes delivered by the LEP under the extended SPA would be funded on a scheme by scheme basis. Funding for Educational Services would be using the Council’s Basic Need Funding and other schemes that support the promotion or improvement of economic, social and environmental well-being of the area shall be funded under the approved Capital Programme/Budget. Other implications for the N/A Council: Documents to be submitted to Leaders Decision Record the decision maker for consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Internal stakeholders how Portfolio Holders Scrutiny Strategic Partnering Board How others can make By phone, letter or email directly to Julie Burns, Head of representations about this Major Projects & Infrastructure to the address below. matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be considered in exempt session, any representations received and the response thereto Further information is available Name: Julie Burns from: Designation Head of Major Projects & Infrastructure Address: 3rd Floor, Earle House, Colonial Street, Tel. No: 01482 612547 Fax. No: N/A E-mail: [email protected]

Councillor Gwen Lunn

Portfolio Holder: Adult Services and Public Health

1 KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

City Manager Ref No. 0011/19

Alison Barker City Adult Social Care Manager First Date of Entry 15 February 2019

Likely date of decision Not before 18 March 2019

Subject Agreement to Purchase a Residential Care Property from the Spice Trust

Decision sought (NB if the To agree the purchase of the Park View Care Home decision relates to a matter from the Spice Trust within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Councillor Lunn/Councillor Hale Decision to be taken by Deputy Leader of the Council (and membership of the body)

Summary of issues: The Council lease Park View Care Home from the Spice Trust. The Trust are a charitable institution formed by the former Primary Care Trust. They wish to wind up their operations and have offered terms of sale of the property to the Council which the Cabinet is invited to consider. Financial Implications: Capital sum Other implications for the Council: Documents to be submitted to Executive Report the decision maker for consideration Is the matter No: confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and how How others can make representations about this Alison Barker matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be NA considered in exempt session, any representations received and the response thereto Further information is available Name: Alison Barker from: Designation City Adult Social Care Manager Address: The Guildhall Tel. No: 616198 Fax. No: E-mail: [email protected]

Councillor John Black

Portfolio Holder: Housing

Councillor Dave Craker

Portfolio Holder: Culture, Leisure and Tourism

1 KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0049/19

David Bell Director of Finance and Change First Date of Entry 16 August 2019 Management

Likely date of decision 23 September 2019

Subject Draft Public Library Strategy

Decision sought (NB if the Agreement to consult residents, stakeholders and decision relates to a matter partners on the draft Library Strategy 2020 – 2030. within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Cllr Craker, Portfolio Holder for Culture, Leisure and Tourism Decision to be taken by Cabinet (and membership of the body)

Summary of issues: A new 10 year library strategy has been drafted at the request of the Council and agreement is sought to consult residents, partners and stakeholders on its content. Financial Implications: None immediately Other implications for the The Council is required to provide a ‘comprehensive Council: and efficient Library Service’ as defined under under Section 7 of the Public Libraries and Museums Act 1964. The Act states that to fulfil its duty the Authority should have due regard for the keeping of adequate stocks for the borrowing of, or reference to books and other resources for the general and special requirements of adults and children. In addition it is also required to encourage adults and children to make full use of the Library Service and to provide advice on its use.

The publication of a Library Strategy demonstrates how the Authority intends to fulfil its duty. Documents to be submitted to Report providing background on the development of the the decision maker for Library Strategy and a draft Library Strategy. consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Residents, Area Committees, Stakeholders and partners how by electronic and paper survey, community engagement sessions and attendance at Area Committees. How others can make By completing the online or paper survey, attendance at representations about this community engagement sessions or by writing to the matter including (if the matter Library Services Director. is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be considered in exempt session, any representations received and the response thereto Further information is available Name: Michelle Alford from: Designation Library Services Director Address: Dock Office Chambers, New Cross Street, Hull, HU1 3TF Tel. No: 01482 614282 Fax. No: E-mail: [email protected]

Councillor Anita Harrison

Portfolio Holder: Operational Services

Councillor Michael Thompson

Portfolio Holder: Neighbourhoods, Communities and Environment

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0041/19

Alex Codd Assistant Director Economic First Date of Entry 14 June 2019 Development and Regeneration

Likely date of decision 25 November 2019

Subject 2030 Carbon Neutral Action Plan for the City of Hull

Decision sought (NB if the Approval of the 2030 Carbon Neutral action plan and decision relates to a matter resources to meet the 2030 carbon neutral Motion within a specific Area of the agreed at Full Council in March 2019 City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Neighbourhoods, Communities and Environment Decision to be taken by Cabinet (and membership of the body)

Summary of issues: Full Council passed a Motion at its meeting on the 21 March 2019 to declare a Climate Emergency and set a target for Hull to be carbon neutral by 2030. The action plan sets our work that will be undertaken by the Council to show leadership in meeting the target, work at City level with partners and lobbying activity with Government. The Action Plan is a live document and therefore will evolve over the coming years as new policy, technology and investment become available. The Council’s activity will be overseen by the Portfolio Holder and Cabinet and at the City level by the Business Leadership Board. Financial Implications: Other implications for the The Council Motion requires that all future Council Council: decisions are considered in the context of the implications they have in enabling the Council to meet its 2030 carbon neutral target. Documents to be submitted to Report including Action Plan and resources implications the decision maker for consideration Is the matter no confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Portfolio Holder for Neighbourhoods, Communities and how Environment, Corporate Strategy Team, Deputy Directors How others can make Email to Martin Budd at [email protected] representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be considered in exempt session, any representations received and the response thereto Further information is available Name: Martin Budd from: Designa tion Environment and Climate Change Strategic Advisor Address: The Guildhall, Hull HU1 2AA Tel. No: 01482 613098 Fax. No: E-mail: [email protected]

Town Clerk’s Service Governance Code

Notice of Key Decision General Exception

This form is only to be used for Key Decisions for which 28 days notice cannot be given and there are at least 5 clear working days until the decision needs to be made. Please refer to the process of approval.

Title of Decision/ Report Drainage and landscaping works to Priory Woods Cemetery

Date of Decision Not before 9th September 2019

Reasons for general To ensure that the procurement of drainage works are authorised for exception procurement to facilitate implementation as soon as practicable as after the determination of the Council’s application for Planning Consent to East Riding of Yorkshire Council

Report is open to the Yes public

Notified to the Chair of No Overview and Scrutiny Management Committee

Date of Publication:- 21 August 2019

The Notice of Key Decision form should be appended to this notice.

Town Clerk’s Service Governance Code

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Assistant Director Ref No. 0052/19

Andy Brown First Date of Entry 21 August 2019

Likely date of decision 9 September 2019

Subject Drainage and landscaping works to Priory Woods Cemetery

Decision sought (NB if the To authorise the procuring of drainage and subsequent decision relates to a matter landscaping works to Priory Woods Cemetery within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it) Por tfolio Holder Cllr Thompson (Neighbourhoods, Communities and Environment)

Decision to be taken by Leader (and membership of the body)

Summary of issues: The Council allocated funding in February 2019 to undertake both enabling drainage works and subsequent landscaping works to Priory Woods cemetery to facilitate the expansion of burial provision. A planning application has been submitted for consideration by East Riding of Yorkshire Council (ERYC) for the drainage works for the scheme. The final design of the landscaping works will be informed by the decision of ERYC upon the planning application, however, authorisation is sought, subject to planning consent to proceed to procure both the drainage and the subsequent major landscaping works. A decision will be sought on the procurement route for all activity. Consideration will be given to using the Landscaping Term contract for the drainage works and the YorCivils contract for the subsequent Civil Engineering works.

Financial Implications: Council allocated capital funds of £1.75m to address the requirement for cemetery works across the city in 2019/20. The funding for the scheme will be met from this funding. Town Clerk’s Service Governance Code

Other implications for the Council: Documents to be submitted to Report to Leader of Council the decision maker for consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Overview and Scrutiny Management Committee on 9 th how (NB New Policy issues September 2019 need the views of Area Committees so that Cabinet can assess the impact of any policy on local residents). How others can make by contacting Lisa Buttery, Head of Customer Services representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 9th September 2019 (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be n/a considered in exempt session, any representations received and the response thereto Further information is availa ble Name: Lisa Buttery from: Designation Head of Customer Service Address: Wilson Centre Tel. No: 612212 Fax. No: E-mail: [email protected]

Councillor Rosemary Pantelakis

Portfolio Holder: Corporate Services

1 KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director : Ref No. 0051/19

David Bell Director of Finance and Change First Date of Entry 16 August 2019 Management

Likely date of decision 23 rd September 2019

Subject Windows 10 Upgrade Project

Decision sought (NB if the Approval to Upgrade from Windows 7 to Windows 10 and decision relates to a matter replace old PCs and Laptops as part of the upgrade, within a specific Area of the commencing 5 October 2019. City, the relevant Area Committee can deal with it or Procurement through the Technology Products 2 advise Cabinet on it) framework

Project to be funded from ICT Capital by re-profiling funds currently available for virtual desktop infrastructure (VDI).

Portfolio Holder Councillor Rosemary Pantelakis Decision to be taken by Cabinet (and membership of the body)

Summary of issues: Windows 7 is reaching its End of Support. On the 14 th Jan 2020 support from Microsoft will be withdrawn.

After this date the security risk for using the operating system will increase to a point where it cannot be mitigated.

By upgrading to windows 10 and replacing old machines, we are ensuring that the Council as a modern, secure and up-to- date operating environment which will minimise the risks of cyber-attacks, ensure all applications are compatible thus service delivery is not put at risk, avoid any risk to the Councils Public Service Network accreditation and put in place a computer replacement program.

Financial Implications: The procurement route will be through the Technology Products 2 framework and the project will be funded from ICT Capital.

The computer replacement programme will be from ICT Capital moving forward and is required to ensure the estate remains at an acceptable standard in terms of performance and security.

Other implications for the If we do nothing we are putting the Council at risk of increased Council: cyber-attacks over time, applications becoming incompatible as suppliers upgrade their applications and our accreditation for the Public Services Network being revoked.

Documents to be submitted to Formal Report the decision maker for Appendix One (exempt) consideration Is the matter No confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Internal Stakeholders how How others can make representations about this matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan) Where item is identified to be considered in exempt session, any representations received and the response thereto

Further information is available Name: Amanda Dennis from: Designation Principal ICT Officer Address: ICT, Maritime Buildings Tel. No: 01482 614512 Fax. No: E-mail: [email protected]

Notice of Key Decision General Exception

Title of Decision/ Report Smart City Platform

Date of Decision Not before 23 September 2019

Reasons for general The process to purchase a platform for the management of the Council’s exception city wide systems was set out within the Smart City strategy approved in September 2018 which was identified as a key decision at that time.

The final decision upon the award of the contract has not been delegated to officers, consequently a member decision is required. The ordinary scrutiny processes of the Council are being followed and Overview and Scrutiny Management Committee have agreed that the report can be considered at Finance and Value for Money Overview and Scrutiny Commission at its meeting on 20 th September 2019

Report is open to the Yes public

Notified to the Chair of Yes Overview and Scrutiny Management Committee

Date of Publication:- 12 September 2019

The Notice of Key Decision form should be appended to this notice. KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0053/19

David Bell Director of Finance and Transformation First Date of Entry 12 September 2019

Likely date of decision Not before 23 September 2019

Subject Smart City Platform

Decision sought (NB if the Approval of award of contract for Smart City Platform. decision relates to a matter within a specific Area of the City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Cllr Pantelakis, Portfolio Holder for Corporate Services Decision to be taken by Leader of Council (and membership of the body)

Summary of issues: Pursuant to the decisions of Cabinet in July 2017 and September 2019 a procurement process has been undertaken to establish a digital platform for the management of the Councils requirements for Smart City operating. The platform will facilitate management of the interface between the systems that the Council operates presently, in particular within Highways and Streetscene, and facilitate the operation of smart systems for the development of new highways schemes such as Stoneferry Road. Financial Implications: The implementation costs will be met through existing ICT capital provision and the revenue costs thereafter will be met primarily from Highways and Streetscene revenue funding. Other implications for the The Platform will facilitate the Council becoming Council: established as a leading smart city Documents to be submitted to Report. the decision maker for consideration Is the matter There will be exempt appendices. confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Finance and Value for Money Overview and Scrutiny how Committee How others can make By communication with the Head of ICT Digital Strategy representations about this and Development matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be considered in exempt session, any representations received and the response thereto Further information is available Name: Gary Ventress from: Designation Head of ICT Digital Strategy and Development Address: Tel. No: 01482 614590 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0055/19

Jacqui Blesic Assistant Director HR & OD First Date of Entry 20 September 2019

Likely date of decision 28 th October 2019

Subject Provision of salary sacrifice Car Scheme

Decision sought (NB if the To authorise the direct award of a contract for the decision relates to a matter provision of a salary sacrifice Car Scheme via the North within a specific Area of the of England Commercial Procurement Collaborative City, the relevant Area framework, this Framework is fully compliant with OJEU Committee can deal with it or Public Contracts Regulations 2015. advise Cabinet on it)

Portfolio Holder Councillor Pantelakis Decision to be taken by Cabinet (and membership of the body)

Summary of issues: The current car salary sacrifice contract agreement with (North of England Commercial Procurement Collaborative framework contract ends on 15 December 2019, if this contract is allowed to expire without a new contract being awarded, the Authority will be left with no car salary sacrifice agreement in place, this would have an impact on funds generated for employee benefit services for all employees. Financial Implications: This is a cost neutral scheme, the Authority collects from payroll c£350k per annum on behalf of employees to enable them to participate in the scheme Other implications for the n/a Council: Documents to be submitted to Cabinet Report the decision maker for consideration Is the matter n/a confidential/exempt? If yes please quote the relevant paragraph of the Local Government Act 1972 and provide reasons why exempt Who we intend to consult and Procurement and Legal colleagues will be consulted how throughout the procurement process. How others can make Jacqui Blesic, Assistant Director HR & OD representations about this Tel. 613044 matter including (if the matter is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be NA considered in exempt session, any representations received and the response thereto Further information is available Name: Jacqui Blesic from: Designation Assistant Director HR & OD Address: Guildhall Tel. No: 613044 Fax. No: E-mail: [email protected]

KINGSTON UPON HULL CITY COUNCIL NOTICE OF KEY DECISION

Director Ref No. 0054/19

Ian Anderson Director Of Legal Services And First Date of Entry 20 September 2019 Partnerships

Likely date of decision 28 th October 2019

Subject Provision of Security and Stewarding Services

Decision sought (NB if the To authorise the tender of a contract to provide security decision relates to a matter and stewarding services following completion of a full within a specific Area of the EU Restricted procurement process City, the relevant Area Committee can deal with it or advise Cabinet on it) Portfolio Holder Councillor Pantelakis Decision to be taken by Cabinet (and membership of the body)

Summary of issues: The Council currently has an existing contract in place for Temporary agency requirements with Matrix; however a large amount of spend has been identified through analysis on Oracle which highlights a need across the Authority for specific security and stewarding requirements. This type of service entails a more managed approach by the service provider and differs from a temporary ad hoc resource requirement. For example events require a service provider who is able to provide event management planning, risk assessments, advice on security requirements and post event feedback, as well as liaison with 3 rd party organisations such as Humberside Fire and Rescue and the Police

Consultation is currently ongoing with service areas and suppliers both local and nationally. Financial Implications: Awarding a contract following a competitive tender exercise will ensure standardised rates and savings for the Authority. Other implications for the NA Council: Documents to be submitted to Cabinet Report and service area spend analysis as a the decision maker for supporting appendix. consideration Is the matter Pre tender decision is not exempt, but post tender confidential/exempt? If yes decision will be exempt as it will contain commercially please quote the relevant sensitive information and therefore will request the paragraph of the Local following exemption: Government Act 1972 and provide reasons why exempt Not for publication by virtue of paragraph 9 of part 1 of the schedule 12A of the Local Government Act 1972, as the report contains information relating to terms proposed by the Local Authority in the course of negotiations for a contract for the supply of goods and services.

Who we intend to consult and Key stakeholders across the Authority are being how consulted on the specification and a market engagement expression of interest is being completed through YORtender. Discussions have also taken place with local providers.

Legal colleagues will be consulted throughout the procurement process and discussions have specifically taken place with the Authority’s Employment Lawyer on any TUPE issues. How others can make Neil Daynes, Head of Adults Commissioning & representations about this Procurement matter including (if the matter Tel: 615073 is identified as exempt) upon whether the matter should be considered in public Deadline for representations 8 working days before the above decision date (NB: date cannot be before first date of entry into the Forward Plan)

Where item is identified to be NA considered in exempt session, any representations received and the response thereto Further information is available Name: Neil Daynes from: Designation Head of Adults Commissioning & Procurement Address: Guildhall Tel. No: 615073 Fax. No: E-mail: [email protected]