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Holland Marsh Drainage System Joint Municipal Service Board Holland Marsh Drainage System Joint Municipal Service Board Thursday, April 12, 2018 3:00 PM The Trisan Centre, Boardroom, 25 Dillane Drive, Schomberg, ON Agenda A meeting of the Holland Marsh Drainage System Joint Municipal Service Board will be held Thursday, April 12, 2018 at 3:00 PM, in The Trisan Centre, Boardroom, 25 Dillane Drive, Schomberg, ON. Pages 1. Call to Order Recommendation: That this meeting of the Holland Marsh Drainage System Joint Municipal Service Board come to order at 3:00 p.m. 2. Declarations of Pecuniary Interest and the General Nature Chairman Sopuch to remind Members of the Board of the Municipal Conflict of Interest legislation and requirements thereunder. 3. Approval of Agenda/Changes Recommendation: That the Board approve the agenda dated April 12, 2018, as printed and circulated. 4. Adoption of Board Minutes 4 - 7 4.1 Adoption of Minutes Recommendation: That the minutes of the Holland Marsh Drainage System Joint Municipal Service Board meeting held February 8, 2018 be approved, as printed and circulated. 5. Comments by the Chairman 6. Presentations/Deputations 8 - 35 6.1 Town of Bradford West Gwillimbury Official Plan Review, Phase 2 Alan Wiebe, Senior Planner Page 2 of 46 Holland Marsh Drainage System Joint April 12, 2018 Municipal Service Board - Agenda Recommendation: That the presentation on the Town of Bradford West Gwillimbury Official Plan Review, Phase 2 by Alan Wiebe, Senior Planner be received for information. 7. Open Forum Members of the public who are in attendance are invited to address the Board by signing the Open Forum Register. 8. Correspondence/Reports 36 - 39 8.1 December 31, 2017 Financial Results (DRAFT) Recommendation: That Report HM-FIN-2018-01 regarding “December 31, 2017 Financial Results - DRAFT” dated April 12, 2018 be received for information. That the HMDSJMSB pay $4,419,720 to the Town of Bradford West Gwillimbury out of their Royal Bank account to reimburse the due to/from BWG account, and; That the Town of Bradford West Gwillimbury borrow $2,425,976 on behalf of the HMDSJMSB to reimburse to reimburse the due to/from BWG account. 40 - 42 8.2 March 31, 2018 Financial Results Recommendation: That Report HM-FIN-2018-02 regarding “March 31, 2018 Financial Results” dated April 12, 2018 be received for information. 43 - 45 8.3 Report of the Drainage Superintendent Recommendation: That Report HMDSJMSB-2018-03 of the Drainage Superintendent dated April 6, 2018 be received for information. 46 8.4 Correspondence from Holland Marsh Growers' Association Recommendation: That the correspondence from Holland Marsh Growers' Association dated March 13, 2018 regarding maintenance of the canal berms be received for information. 9. New Business Page 3 of 46 Holland Marsh Drainage System Joint April 12, 2018 Municipal Service Board - Agenda 10. Next Meeting The next meeting of the HMDSJMSB will be on Thursday, June 14, 2018 at 7:00 p.m. at Boardroom, Development and Engineering Services, 305 Barrie Street, Bradford, Ontario. 11. Adjourn Recommendation: That this meeting of the Holland Marsh Drainage System Joint Municipal Service Board adjourn at _________p.m. Page 4 of 46 Holland Marsh Drainage System Joint Municipal Service Board Thursday, February 8, 2018 3:00 PM Boardroom, 100 Dissette Street, Units 7 & 8, Bradford, ON Minutes Members Present: Dan Sopuch, Chair William Eek, Vice Chair Rob Keffer, Mayor - BWG Trevor Voorberg, Member-at-Large Cleve Mortelliti, Councillor - TOK Regrets: Gary Baynes, Ward 2 Councillor - BWG Steve Pellegrini, Mayor - TOK George Hoving, Appointee Brian Visser, Appointee Staff: Frank Jonkman, Drainage Superintendent Ruth Westlake, Secretary Wayne Pinkney Project Manager – TOK Allan Evelyn, Treasurer - TOK Call to Order HM-2018-01 Voorberg/Eek That this meeting of the Holland Marsh Drainage System Joint Municipal Service Board come to order at 3:09 p.m. CARRIED. Declarations of Pecuniary Interest and the General Nature Chairman Sopuch reminded Members of the Board of the Municipal Conflict of Interest legislation and requirements thereunder. There were no declarations of pecuniary interest. Page 2 of 4 Page 5 of 46 Holland Marsh Drainage System Joint February 8, 2018 Municipal Service Board - Minutes Approval of Agenda/Changes HM-2018-02 Keffer/Eek That the Board approve the agenda dated February 8, 2018, as printed and circulated. CARRIED. Adoption of Board Minutes Adoption of Minutes HM-2018-03 Keffer/Mortelliti That the minutes of the Holland Marsh Drainage System Joint Municipal Service Board meeting held December 10, 2017 be approved, as printed and circulated. CARRIED. Comments by the Chairman Chair Sopuch noted that council from both King and Bradford West Gwillimbury have approved the business plan and budget of the Board. With the business plan approved the Board can move ahead with purchasing a generator. Presentations/Deputations South Canal Bank Road and South Canal Reconstruction at Highway 400 Kenn Smart P. Eng. Kenn Smart of K. Smart Associates Limited was in attendance to address the Board regarding the works at South Canal Bank Road and South Canal Reconstruction. HM-2018-04 Mortelliti/Eek That the presentation by Kenn Smart of K. Smart Associates Limited dated January 29, 2018 regarding the South Canal Bank Road and South Canal Reconstruction be received for information; And that the Board approve the Works by Others Agreement with the Ministry of Transportation for the purpose of the South Canal Bank and South Canal Reconstruction and the Board authorize the Chair to execute the agreement on behalf of the Board. CARRIED. Page 3 of 4 Page 6 of 46 Holland Marsh Drainage System Joint February 8, 2018 Municipal Service Board - Minutes Open Forum There were no participants for Open Forum. Correspondence/Reports Correspondence from Collins Barrow SGB LLP HM-2018-05 Voorberg/Keffer That the correspondence from Collins Barrow SGB LLP dated December 12, 2017 regarding the audit process of the financial statements of Holland Marsh Drainage System Joint Municipal Service Board for the year ended December 31, 2017, and interim audit of December 31, 2017 financial statements, be received for information. CARRIED. Report of the Drainage Superintendent Frank Jonkman, Drainage Superintendent updated the Board members on drainage activities. Mr. Jonkman discussed an area along the Main Drain where there is significant washout and the need for maintenance in that area to remove the sediment. HM-2018-06 Eek/Voorberg That the report of the Drainage Superintendent dated January 31, 2018 be received for information. CARRIED. Report on Grass Maintenance along Canal Berms Frank Jonkman, Drainage Superintendent presented his report on Grass Maintenance along Canal Berms. A robust discussion was held regarding maintenance and grass cutting on the berm. HM-2018-07 Voorberg/Mortelliti That Report HMDSJMSB-2018-02 regarding "Grass Maintenance along Canal Berms" dated January 31, 2018 be received for information. CARRIED. HM-2018-08 Keffer/Eek That the Board staff investigate the cost of hydroseeding and mowing the canal berms and provide a report to the Board together with quotes of potential costs at the next meeting. CARRIED. Page 4 of 4 Page 7 of 46 Holland Marsh Drainage System Joint February 8, 2018 Municipal Service Board - Minutes New Business There was no new business. Next Meeting The next meeting of the HMDSJMSB will be on April 12, 2018 at 3:00 p.m. at The Trisan Centre, Boardroom, 25 Dillane Drive, Schomberg, Ontario. Adjourn HM-2018-09 Mortelliti/Eek That this meeting of the Holland Marsh Drainage System Joint Municipal Service Board adjourn at 5:07 p.m. CARRIED. Dan Sopuch, Chair Ruth Westlake, Secretary 2016-18 Official Plan Review Holland Marsh Drainage System Joint Municipal Services Board Meeting April 12, 2018 Page 8 of 46 Presentation Outline • Official Plan Status Update – Where Are we Now? • Existing Official Plan Policies (2002) • New DRAFT Official Plan Holland Marsh Related Policies • How to Get Involved • Questions? Page 9 of 46 2016-18 OP Review – Holland Marsh Drainage System Joint Municipal Services Board Meeting – April 12, 2018 2 Official Plan Update - Where Are We? • 2016 - Official Plan Review initiated • Phase 1 – Four (4) distinct Official Plan Amendments were prepared: • Downtown Revitalization • Seniors Housing • Employment Lands • Population and Growth Management • March 2017 – Four (4) OPAs were adopted by Town Council and sent to County for approval. • County approved Seniors Housing and Downtown Revitalization OPA’s (now subject to site specific appeals to OMB). • Employment Lands and Population and Growth Management appealed for Non-Decision by County Page 10 of 46 • April 2017 – WSP and Staff began work on Phase 2 (all other topics) 2016-18 OP Review – Holland Marsh Drainage System Joint Municipal Services Board Meeting – April 12, 2018 3 Official Plan Update - Where Are We ? • June 2017 – Community Workshop held • Fall 2017 – Directions Report presented to Council and Council directions received. WSP continues preparation of Draft OP • Late March 2018 – 1st Draft of OP issued for Public Review • April 10, 2018 – Public Open House (Library – Zima Room) • April 12, 2018 – Draft OP presented to HMDSJMSB • April 30, 2018 – Public Meeting (Library – Zima Room) • Thereafter – review comments, consider revisions to OP, report to Council of 46 Page 11 2016-18 OP Review – Holland Marsh Drainage System Joint Municipal Services Board Meeting – April 12, 2018 4 Holland Marsh Drainage System Page 12 of 46 2016-17 OP Review – Downtown
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