Tararua District Council Eketahuna Community Board

Minutes of a meeting of the Eketahuna Community Board held in the Eketahuna Service Centre Meeting Room, 31 Main Street, Eketahuna on Friday 3 September 2010 commencing at 10.05am.

1. Present

Board Members J M Harman (Chairperson), C C Death (Deputy Chairperson), K A M Dimock, Elizabeth Fraser-Davies and Cr W H Davidson (Council appointed community board member).

In Attendance

Mr R Taylor - Governance Manager Mr B Barnes - Contract Supervisor (Urban)/Safety Management (Roading) (until item 12.4)

2. Apologies

2.1 An apology was conveyed from the Mayor Maureen Reynolds for not being able to attend the meeting due to another commitment.

3. The Missing Link Cycleway (The Pathway)

3.1 The Chairperson welcomed David Clapperton (Strategic and Corporate Services Manager) of the Horowhenua District Council to the meeting, along with Bevan Christie and Michael Feyen who were also in attendance for this item of business.

3.2 David Clapperton proceeded to update the Board on progress with the Missing Link Cycleway project, and these discussions included reference to the following matters:

• The Horowhenua District Council has allocated funds for the project’s feasibility study to be commenced.

• There has been a positive response to the concept of the proposed cycleway from Shannon to Eketahuna, and there is support being expressed from people with construction skills that are willing to contribute to the project.

• The ideal time to undertake the feasibility study is during the summer.

• Boffa Miskell Limited have been engaged to complete the feasibility study at a cost of $65,000.

• A reference group is to be established for the purpose of starting work to set the parameters of the feasibility study, and the opportunity is available to consider getting nominated key people to form the group’s membership.

• It is intended that the Horowhenua District Council will be presenting a paper to the Tararua District Council to request its involvement and financial assistance towards the cost of the feasibility study.

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• The Horowhenua District Council has indicated that it will part fund the expenditure to undertake the feasibility study, and they would expect funding support to also be committed from other sources to enable the project to proceed.

3.3 That the Eketahuna Community Board gives its full support to the proposed Missing Link Cycleway from Shannon to Eketahuna and the undertaking of a feasibility study to consider this project, and

That the Board recommends to the Tararua District Council that they make a financial contribution towards funding the cost of the feasibility study.

Dimock/Fraser-Davies Carried

3.4 The Board gave consideration to representatives for appointment to the project’s feasibility study reference group, with the following people being proposed:

• Chris Lester for the Department of Conservation • Bevan Christie • Warren Davidson

3.5 It is also recommended that support from Tararua District Council staff could be provided through Keryn Barlow (Strategic Analyst) and Brian Barnes (Contract Supervisor (Urban) / Safety Management (Roading).

3.6 The Chairperson thanked David Clapperton for his attendance at the meeting, and he acknowledged the proactive approach being taken to progress this project.

4. Personal Matters

4.1 The Board’s thanks and appreciation are to be conveyed to Maureen Reynolds to acknowledge her twelve years service as the Tararua District’s Mayor, and to Cr Claire Matthews to particularly thank her for the part that she played in establishing Eketahuna’s Money Exchange.

4.2 Cr Davidson congratulated Board Members Death, Dimock and Fraser-Davies on being re-elected to the Board unopposed for a further term.

4.3 The Chairperson was thanked for his service and contribution to the Board, and the work that he has undertaken for the Eketahuna Community.

4.4 Board members conveyed their best wishes to Cr Davidson for the elections and his campaign to be elected as the Mayor of the Tararua District.

4.5 The Chairperson thanked the Governance Manager for the support and assistance that he provides to the Board.

5. Notification of Items Not on the Agenda

5.1 Nil

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6. Confirmation of Minutes

6.1 That the minutes of the Eketahuna Community Board meeting held on 6 August 2010 (as circulated) be confirmed as a true and accurate record of that meeting.

Davidson/Death Carried

7. Matters Arising From The Minutes

7.1 Stanly Street Drain (Item 10.3)

7.1.1 The stormwater piping work undertaken in the vicinity of 44 Stanly Street has been effective in resolving the flooding concerns at this location.

7.2 Stones on Footpath (Item 10.2.1)

7.2.1 The concerns raised regarding stones on a footpath have been followed up to rectify this matter.

7.3 Illegal Dumping (Item 7.2)

7.3.1 It appears that the problem of keeping the rugby grounds area tidy has been addressed.

7.4 Aubrey Watercolours of Eketahuna (Item 7.4)

7.4.1 A function was held at 5.30pm on Friday 6 August 2010 at the Aratoi Wairarapa Museum of Art and History in Masterton to display and welcome back the three Aubrey watercolours of Eketahuna.

8. Tararua District Council Report

8.1 That the minutes of the Council meetings held on 3 and 25 August 2010 (as circulated) be received.

Davidson/Death Carried

8.2 Food Bill 2010

8.2.1 Board Member Fraser-Davies tabled for the Board’s information a copy of her submission on the Food Bill 2010 that she will present to the Select Committee.

9. Reports From Board Representatives Appointed to Organisations and Assigned Responsibilities

9.1 Tararua District Road Safety Group

9.1.1 Board Member Death gave a verbal report on the recent meeting of the Tararua District Road Safety Group, and this included reference to the following matters:

• Concerns have been expressed regarding the roughness of the railway crossings surface at Woodville on State Highway 2.

• A survey was completed on seat belt wearing rates in the Tararua District, and this indicated a good outcome through an improvement to the number of people wearing seat belts.

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9.2 Eketahuna Baths Management Committee

9.2.1 The Chairperson reported that a meeting has been held with the Community Assets Manager and the Utilities Engineer to determine the work required to prepare the Eketahuna Baths for the new swimming season.

9.2.2 The Annual General Meeting of the Eketahuna Baths Management Committee will be held on Monday 13 September 2010.

10. Correspondence

10.1 That the correspondence as listed be received:

(a) Sport Tararua 4 August 2010 Re: Letter of appreciation

(b) Horizons Regional Council 20 August 2010 Re: Decisions on the Proposed One Plan

(d) Rotorua District Council Re:2011 NZ Community Boards and Local Boards Conference

(e) Pukaha Mount Bruce Board 31 August 2010 Re: Acknowledgement of the Board’s sponsorship renewal

Davidson/Dimock Carried

10.2 2011 NZ Community Boards and Local Boards Conference

10.2.1 That the Eketahuna Community Board send a representative to attend the 2011 NZ Community Boards and Local Boards Conference to be held in Rotorua from 5 to 7 May 2011.

Davidson/Death Carried

11. Chairman’s Remarks

11.1 Nil

12. Eketahuna School Parking

12.1 The Board’s Chairperson and Cr Davidson attended a meeting of the Eketahuna School Board of Trustees to discuss the parking congestion at the entrance to the school.

12.2 This problem is worse when there is an event being held at the school, and options are being considered to improve the safety of the traffic environment in this vicinity.

12.3 To rectify this situation it may be possible to provide alternative arrangements for the pupils to board the school buses at a different point to the current location, thereby avoiding the congestion of traffic that is occurring.

12.4 The Contract Supervisor (Urban) / Safety Management (Roading) will follow up this matter through undertaking an on-site inspection at the school, and is to investigate the feasibility of appropriate options to alleviate the concerns raised.

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13. Building of a False Stage at the Eketahuna Community Centre

13.1 That the request from the Eketahuna School for financial assistance to build a false stage at the Eketahuna Community Centre be declined as the Board’s criteria to grant discretionary funding excludes school projects, and

That the Board expresses concern regarding the availability of storage at the Community Centre to accommodate the eighteen separate pieces of the proposed mobile false stage, and requests that this matter be resolved to the satisfaction of the Community Assets Manager if the project proceeds, and

That the Board suggests for the Eketahuna School’s consideration the option of developing a sound shell to use during their production, that could also be suitable as an additional service at the Community Centre available for hire by the community.

Fraser-Davies/Death Carried

14. Meet the Candidates Public Forum

14.1 The arrangements were confirmed for the Meet the Candidates Public Forum to be held in the Eketahuna Community Centre Supper Room on Friday 10 September 2010 commencing at 7.00pm.

15. Final Meeting for the Board’s Term

15.1 It was agreed that this is the final meeting for the Board’s term, and that no meeting would be held in October prior to the elections (unless there are unforeseen circumstances that require a meeting).

16. Items Not On The Agenda

16.1 Nil

There being no further business the Chairperson thanked those present for their attendance and contributions, and declared the meeting closed at 12.40pm.

Chairperson

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