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Postal Bulletin 22344 (8-23-12)

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Postal Bulletin 22344 (8-23-12) Front Cover 2 postal bulletin 22344 (8-23-12) Contents COVER STORY Safety Stay Alert! School’s in Session . 3 Correction: Protecting our Workers: Powered Industrial Truck Safety . 48 POLICIES, PROCEDURES, AND FORMS UPDATES Stamp Services Stamp Announcement 12-47: Purple Heart Medal . 49 Manuals Holiday FY ’13 Philatelic Products for Sale in Retail . 52 ASM Revision: Post Office Organization . 4 Stamp Stock Items Withdrawn From Regular Sale DMM Revision: Mailing of Cremated Remains . 5 and From Sale at Philatelic Centers . 53 DMM Revision: Clarification of Destination Sectional Pictorial Postmarks Announcement . 54 Center Facility Eligibility . 5 How to Order the First Day of Issue Digital Color DMM Revision: New Pallet and Tray Preparation or Traditional Postmarks . 64 Options for First-Class Mail and Standard Mail . 8 ELM Revision: Staffing Remotely Managed Post Sustainability Offices and Part-Time Post Offices . 11 Standard Operating Procedure: Recycling Small POM Revision: Post Office Organization and Dry-Cell Batteries . 69 Retail Services Management . 16 USPS.com Handbooks Every Door Direct Mail: Enhancing the Online Handbook AS-805 Revision: Information Security . 19 Mapping Tool . 71 Handbook PO-101 Revision: Post Office Organization. 19 Handbook PO-209 Revision: Office Hours for Post Offices. 20 PULL-OUT INFORMATION Publications Fraud Publication 223 Revision: Directives and Forms Domestic Orders . 27 Update . 21 Invalid Express Mail Corporate Account Numbers . 27 Publication 431 Revision: Changes to Post Office Missing, Lost, or Stolen U.S. Money Order Forms . 30 Box Service and Caller Service Fee Groups. 23 Missing, Lost, or Stolen Canadian Money Order Forms . 36 Forms Verifying U.S. Postal Service Money Orders . 39 Revised PS Form 3606, Certificate of Bulk Mailing. 23 Counterfeit Canadian Money Order Forms . 39 Toll-Free Number Available to Verify Canadian ORGANIZATION INFORMATION Money Orders . 39 Address Management Other Information Post Office Changes . 24 Overseas Military/Diplomatic Mail . 40 Finance Displaying the U.S. Flag and the POW-MIA Flag . 45 Migratory Bird Stamp Destruction . 24 SOX Compliance: Accurate Documentation for Plant-Verified Drop Shipment Mailings . 25 Postal Bulletin Index Government Relations Semi-Annual Index. PB 22341 (7-12-12) Reminder: Official Franked Mail and Detention of Mail Guideline — POM 491.523 . 25 Information Security Reporting Online Threats. 47 USPS National Emergency Hotline Mailing and Shipping Services Is your facility operating? Call 888-363-7462 Mail Alert . 47 Retail Stop Sending Copies of PS Form 8176, Premium Forwarding Service Application, to Headquarters . 48 Also on the Web at about.usps.com/postal-bulletin Cover Story postal bulletin 22344 (8-23-12) 3 Cover Story Stay Alert! School’s in Session During the month of August, many children will begin a Watch for children playing near bus stops. They may new school year. They’ll be walking to and from school — dart into the street without looking. and waiting for, entering, and exiting school buses. This Watch for children walking (especially where there means there will be many more pedestrians on sidewalks are no sidewalks) or biking to school. and on the roads. When driving in neighborhoods and school zones, ® The United States Postal Service makes every effort to watch for young people who are in a hurry to get to promote safe neighborhoods for all Americans. We encour- school and may not cross the street safely. age all of our drivers to use safe driving practices to avoid It only takes one second for an accident to occur. accidents involving pedestrians. Be alert and be aware of your surroundings to keep our Here are some tips to reduce the likelihood of an acci- kids safe! dent: Obey the speed limits. — Safety and Health, Stop for a school bus that has red flashing lights and an extended stop arm. Employee Resource Management, 8-23-12 4 postal bulletin 22344 (8-23-12) Policies, Procedures, and Forms Updates Policies, Procedures, and Forms Updates Manuals ASM Revision: Post Office Organization Effective August 23, 2012, the Administrative Support [Revise the title and text of 122.3 as follows:] Manual is revised to include provisions on Remotely Man- 122.3 Remotely Managed Post Offices aged Post Offices™ (RMPOs) and Part-time Post Offices (PTPOs). These revisions implement changes to the hours Employees of Remotely Managed Post Offices (RMPOs) of service and staffing of retail units previously classified as work up to a 6-day service week, Monday through Satur- EAS Level 16 or below Post Offices. day. An RMPO offers part-time window service hours, is staffed by a Postal Service employee, and is managed by a Administrative Support Manual (ASM) postmaster domiciled at the Administrative Post Office. Daily total hours of service at RMPOs are determined by ***** the earned workload of the RMPO. Saturday retail window service hours offered at an RMPO are based on the postal 1 Postal Organization needs of a particular community (see Handbook PO-209, ***** and the Postal Operations Manual 126.4) as follows: 12 Post Office Functions Level 2 2 hours per day Level 4 4 hours per day ***** Level 6 6 hours per day 122 Hours of Duty [Add new section 122.4 as follows:] 122.1 Full-Time Offices 122.4 Part-Time Post Offices [Revise 122.1 as follows:] Employees of Part-Time Post Offices (PTPOs) work up to a Postmasters and officers-in-charge (OIC) of full-time 6-day service week, Monday through Saturday. A PTPO offices (EAS-18 and above) are scheduled to work a 40- offers part-time window service hours, is staffed by a hour workweek. A typical schedule is set at 8 hours, 5 days Postal Service employee, and reports to a district office. A a week, Monday through Friday. An OIC or other designee PTPO offers 6 hours of retail window service daily on Mon- may be scheduled to relieve a postmaster or OIC and to day through Friday. Saturday retail window service hours provide service as necessary during hours of the service offered at a PTPO are based on the postal needs of a par- week when the postmaster is not available. ticular community (see also Handbook PO-209 and POM [Revise the title and text of 122.2 as follows:] 126.4). 122.2 Administrative Post Offices ***** Postmasters of Administrative Post Offices are scheduled We will incorporate this revision into the next printed to work a 40-hour workweek. A typical schedule is set at 8 version of the ASM and also into the next online version hours, 5 days a week, Monday through Friday. An Adminis- available on the Postal Service PolicyNet website: trative Post Office is a Post Office that has administrative Go to http://blue.usps.gov. control or responsibility over a contractor-operated retail Under “Essential Links” in the left-hand column, click facility, classified station or branch, or a Post Office. An OIC PolicyNet. or other designee may be scheduled to relieve a postmas- ter or OIC and to provide service as necessary during the Click Manuals. service week. (The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.) — Retail Operations, Delivery and Post Office Operations, 8-23-12 Policies, Procedures, and Forms Updates postal bulletin 22344 (8-23-12) 5 DMM Revision: Mailing of Cremated Remains Effective September 4, 2012, the Postal Service™ will 12.0 Other Restricted and Nonmailable Matter revise Mailing Standards of the United States, Domestic ***** Mail Manual (DMM®) to add new section 601.12.9.3 that will align with existing requirements relating to the mailing 12.9 Liquids and Powders of cremated remains provided in other postal publications. ***** This revision is being made to provide an additional ref- erence for customers and retail postal employees who are [Add a new 12.9.3 as follows:] seeking instruction for the mailing of cremated remains. In 12.9.3 Cremated Remains the past, these mailing standards were provided in section Human ashes (cremated remains) are permitted to be 452.2 of Publication 52, Hazardous, Restricted and Perish- mailed provided they are in a strong and durable container able Mail. With this change the mailing standards for cre- and packaged as required in 9.2. The identity of the con- mated remains will be provided in both publications. tents should be marked on the address side. Mailpieces sent to domestic addresses must be sent via Express Mail® Mailing Standards of the United States Postal or Registered Mail® service. Service, Domestic Mail Manual (DMM) ***** ***** We will incorporate these revisions into the next monthly 600 Basic Standards for All Mailing Services update of the online DMM available via Postal Explorer® at http://pe.usps.com. 601 Mailability ***** — Product Classification, Pricing, 8-23-12 DMM Revision: Clarification of Destination Sectional Center Facility Eligibility Effective September 4, 2012, the Postal Service™ will wording in various “enter and deposit” sections of the revise the Mailing Standards of the United States Postal DMM regarding DSCF eligibility to clarify that the eligible Service, Domestic Mail Manual (DMM®) 246.4.0 to clarify pieces in a DSCF entry drop shipment must be addressed that Standard Mail® letters in area distribution center (ADC) for delivery within the DSCF service area and not necessar- trays, or automation area distribution center (AADC) trays ily within the normal service area of the processing facility may be eligible for Destination Sectional Center Facility to which the drop shipment may be redirected. (DSCF) entry prices when the ADC or AADC service area is The Postal Service is also clarifying the conditions under exactly the same as the corresponding DSCF. We will which mailers may claim DSCF entry prices when deposit- make a similar clarification for Standard Mail flats and ing containers of flats, labeled to a FSS sort plan, at the Bound Printed Matter flats in DMM 346.4.0 and 366.5.0.
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