Regular Council Meeting Agenda
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REGULAR COUNCIL MEETING AGENDA SEPTEMBER 25, 2017 10:00 A.M. COUNCIL CHAMBERS FORT VERMILION, AB P.O. Box 640, 4511-46 Avenue, Fort Vermilion, AB T0H 1N0 P: (780) 927-3718 |Toll Free: 1-877-927-0677 | F: (780) 927-4266 www.mackenziecounty.com | [email protected] MACKENZIE COUNTY REGULAR COUNCIL MEETING Monday, September 25, 2017 10:00 a.m. Fort Vermilion Council Chambers Fort Vermilion, Alberta AGENDA Page CALL TO ORDER: 1. a) Call to Order AGENDA: 2. a) Adoption of Agenda 3 ADOPTION OF 3. a) Minutes of the September 12, 2017 Regular 7 PREVIOUS MINUTES: Council Meeting DELEGATIONS: 4. a) Mackenzie Ski Hill Society (11:00 a.m.) 17 b) Carson Flett – Request for Funding (11:45 a.m.) 23 c) COUNCIL 5. a) Council Committee Reports (verbal) COMMITTEE REPORTS: b) Municipal Planning Commission Meeting Minutes 25 c) Finance Committee Meeting Minutes 35 d) Agricultural Service Board Meeting Minutes 43 e) Ag Fair Committee Meeting Minutes 53 f) Public Works Committee Meeting Minutes 59 GENERAL 6. a) None REPORTS: TENDERS: 7. a) None MACKENZIE COUNTY PAGE 2 REGULAR COUNCIL MEETING AGENDA Monday, September 25, 2017 PUBLIC HEARINGS: 8. a) None ADMINISTRATION: 9. a) Fox Lake Access Road – Release of Grant 63 Funding b) Fox Lake Access Road Grand Opening 65 c) Northwest Health Foundation – Annual Festival of 67 Trees d) Airport Privatization 75 e) Caribou Update (to be presented at the meeting) f) g) AGRICULTURE 10. a) Wolf Depredation Management Program (Wolf 85 SERVICES: Bounty) b) 2018 Agricultural Fair & Tradeshow Dates 87 c) d) COMMUNITY 11. a) Fort Vermilion Airport Terminal Building – 89 SERVICES: Expressions of Interest b) Fort Vermilion Community Complex Boiler Repair 93 c) La Crete Recreation Board – Hot Water Heater 101 Replacement d) Tri-Council Joint Waste Proposal 103 e) Request to Waive Vehicle Fire Invoice # 21868 107 f) D.A. Thomas Park Retaining Wall Project 121 g) h) MACKENZIE COUNTY PAGE 3 REGULAR COUNCIL MEETING AGENDA Monday, September 25, 2017 FINANCE: 12. a) Policy FIN010 – Financial Reports 123 b) Policy FIN013 – Community Organization 128 Funding c) Policy FIN027 – Investment Policy 131 d) Financial Reports – January 1 – September 20, 139 2017 e) f) OPERATIONS: 13. a) b) PLANNING & 14. a) Bylaw 1073-17 Partial Road Closure Adjacent to 145 DEVELOPMENT: NW 11-104-17-W5M and Purchase of County Owned Land (Bluehills Rural) b) Bylaw 1080-17 Road Closure to Close a Portion 157 of Lane Between Lots 1 & 2 , Block 33, Plan 052 2329 (La Crete) c) Alberta Community Partnership Grant Approval 167 for the Cumulative Effects Assessment for Northwest Alberta d) e) UTILITIES: 15. a) b) INFORMATION / 16. a) Information/Correspondence 171 CORRESPONDENCE: IN CAMERA 17. a) Legal SESSION: MACKENZIE COUNTY PAGE 4 REGULAR COUNCIL MEETING AGENDA Monday, September 25, 2017 b) Labour c) Land NOTICE OF MOTION: 18. a) NEXT MEETING 19. a) Regular Council Meeting DATES: October 10, 2017 10:00 a.m. Fort Vermilion Council Chambers b) Organizational Council Meeting October 23, 2017 10:00 a.m. Fort Vermilion Council Chambers c) Regular Council Meeting October 24, 2017 10:00 a.m. Fort Vermilion Council Chambers ADJOURNMENT: 20. a) Adjournment Agenda Item # 3. a) REQUEST FOR DECISION Meeting: Regular Council Meeting Meeting Date: September 25, 2017 Presented By: Carol Gabriel, Director of Legislative & Support Services Title: Minutes of the September 12, 2017 Regular Council Meeting BACKGROUND / PROPOSAL: Minutes of the September 12, 2017, Regular Council Meeting are attached. OPTIONS & BENEFITS: COSTS & SOURCE OF FUNDING: SUSTAINABILITY PLAN: COMMUNICATION: Approved Council Meetings minutes are posted on the County website. RECOMMENDED ACTION: Simple Majority Requires 2/3 Requires Unanimous That the minutes of the September 12, 2017 Regular Council Meeting be adopted as presented. Author: C. Gabriel Reviewed by: CG CAO: 7 MACKENZIE COUNTY REGULAR COUNCIL MEETING Tuesday, September 12, 2017 10:00 a.m. Fort Vermilion Council Chambers Fort Vermilion, Alberta PRESENT: Bill Neufeld Reeve Lisa Wardley Deputy Reeve Jacquie Bateman Councillor Peter F. Braun Councillor Elmer Derksen Councillor John W. Driedger Councillor Eric Jorgensen Councillor (arrived at 1:52 p.m.) Josh Knelsen Councillor (teleconference) Ray Toews Councillor Walter Sarapuk Councillor REGRETS: ADMINISTRATION: Len Racher Chief Administrative Officer Fred Wiebe Director of Utilities Byron Peters Director of Planning and Development Karen Huff Director of Finance Dave Fehr Director of Operations Doug Munn Director of Community Services Carol Gabriel Director of Legislative & Support Services/Recording Secretary Grant Smith Agricultural Fieldman Don Roberts Zama Site Manager Jessica A. Simpson Executive Assistant to the CAO ALSO PRESENT: Members of the public and the media Blake Quinney, WSP Minutes of the Regular Council Meeting for Mackenzie County held on September 12, 2017 in the Fort Vermilion Council Chambers. CALL TO ORDER: 1. a) Call to Order Reeve Neufeld called the meeting to order at 10:02 a.m. AGENDA: 2. a) Adoption of Agenda ________ ________ 8 MACKENZIE COUNTY Page 2 of 9 REGULAR COUNCIL MEETING Tuesday, September 12, 2017 MOTION 17-09-611 MOVED by Councillor Driedger That the agenda be approved with the following additions: 9. c) Tri-Council Meeting – Agenda Items 13 a.) Fort Vermilion Airport Terminal Building CARRIED ADOPTION OF 3. a) Minutes of the August 23, 2017 Regular Council PREVIOUS MINUTES: Meeting MOTION 17-09-612 MOVED by Councillor Braun That the minutes of the August 23, 2017 Regular Council Meeting be adopted as presented. CARRIED DELEGATIONS: 4. a) None COUNCIL 5. a) Council Committee Reports COMMITTEE REPORTS: MOTION 17-09-613 MOVED by Councillor Sarapuk That the Council Committee Reports be received for information. CARRIED 5. b) Municipal Planning Commission Meeting Minutes MOTION 17-09-614 MOVED by Councillor Driedger That the Municipal Planning Commission meeting minutes of August 24, 2017 be received for information. CARRIED 5. c) Northwest Species at Risk Committee Meeting Minutes MOTION 17-09-615 MOVED by Councillor Bateman That the Unapproved Northwest Species at Risk Committee meeting minutes of August 29, 2017 be received for information. ________ ________ 9 MACKENZIE COUNTY Page 3 of 9 REGULAR COUNCIL MEETING Tuesday, September 12, 2017 CARRIED TENDERS: 7. a) Bridge File 86310 Bridge Installation and Other Work MOTION 17-09-616 MOVED by Councillor Toews That the Bridge File 86310 Bridge Installation and Other Work tenders be opened. CARRIED Tenders Received: PSA Construction $2,936,600.00 - $736,246.00 Addendum $2,200,354.00 Sure Seal Contracting $1,874,380.00 - $152,635.00 Addendum $1,721,745.00 Carmacks $1,849,500.00 - $202,400.00 Addendum $1,647,100.00 Formula $1,792,300.00 - $150,000.00 Addendum $1,642,300.00 Checkmark Services $1,701,060.00 MOTION 17-09-617 MOVED by Councillor Knelsen That administration review the tender bids received for Bridge File 86310 Bridge Installation and Other Work with respect to qualifications and cost. CARRIED GENERAL 6. a) CAO Report REPORTS: MOTION 17-09-618 MOVED by Councillor Driedger That the CAO Report for August 2017 be received for information. CARRIED ________ ________ 10 MACKENZIE COUNTY Page 4 of 9 REGULAR COUNCIL MEETING Tuesday, September 12, 2017 Reeve Neufeld recessed the meeting at 10:59 a.m. and reconvened the meeting at 11:10 a.m. ADMINISTRATION: 9. a) Request for Letter of Support – Mackenzie Regional Community Society Victim Services Unit MOTION 17-09-619 MOVED by Councillor Bateman That a letter of support be provided to the Mackenzie Regional Community Society Victim Services Unit for their application to the Victims of Crime Grant. CARRIED ADMINISTRATION: 9. b) Caribou Update MOTION 17-09-620 MOVED by Councillor Driedger That the caribou update be received for information. CARRIED ADMINISTRATION: 9. c) Tri-Council Meeting – Agenda Items (ADDITION) MOTION 17-09-621 MOVED by Deputy Reeve Wardley REQUIRES UNANIMOUS That the following items be added to the Tri-Council meeting agenda for discussion: • Mackenzie Regional Waste Management Commission Update – Industrial Waste Cell • Northwest Health Foundation – Festival of Trees Sponsorship Request • Caribou Update • Boreal Housing Foundation Update CARRIED UNANIMOUSLY AGRICULTURE 10. a) None SERVICES: COMMUNITY 11. a) None SERVICES: FINANCE: 12. a) Request to Refund Taxes – Tax Roll 083942 ________ ________ 11 MACKENZIE COUNTY Page 5 of 9 REGULAR COUNCIL MEETING Tuesday, September 12, 2017 MOTION 17-09-622 MOVED by Councillor Bateman REQUIRES 2/3 That the request to refund taxes on Tax Roll 083942 be denied. CARRIED OPERATIONS: 13. a) Fort Vermilion Airport Terminal Building (ADDITION) MOTION 17-09-623 MOVED by Councillor Toews REQUIRES UNANIMOUS That the Fort Vermilion Airport Terminal Building be tabled to the September 25, 2017 Council meeting. CARRIED UNANIMOUSLY PLANNING & 14. a) Regional Safety Codes Discussion Update DEVELOPMENT: MOTION 17-09-624 MOVED by Councillor Bateman That the regional safety codes discussion update be received for information. CARRIED UTILITIES: 15. a) Fort Vermilion Water Treatment Plant Truckfills MOTION 17-09-625 MOVED by Councillor Toews That the plan to reroute the Fort Vermilion Water Treatment Plant Truckfills be received for information. CARRIED INFORMATION/ 16. a) Information/Correspondence CORRESPONDENCE: MOTION 17-09-626 MOVED by Councillor Toews That the airport privatization be added to the September 25, 2017 council meeting agenda. CARRIED MOTION 17-09-627 MOVED by Deputy Reeve Wardley That the Information/Correspondence items be accepted for ________ ________ 12 MACKENZIE COUNTY Page 6 of 9 REGULAR COUNCIL MEETING Tuesday, September 12, 2017 information purposes. CARRIED Reeve Neufeld recessed the meeting at 12:14 p.m. and reconvened the meeting at 12:58 p.m. PUBLIC HEARINGS: 8. a) Bylaw 1078-17 Land Use Bylaw Revision to Add the Definition and Interpretation of PANHANDLES and ROAD ACCESS, Add Discretionary Uses to the Forestry “F” Zoning District and Revise the Definition of Agricultural Supply Depot Reeve Neufeld called the public hearing for Bylaw 1078-17 to order at 1:04 p.m.