Kingman Unified School District #20 Governing Board Regular Meeting Minutes 3033 Macdonald Avenue, Kingman, AZ
Kingman Unified School District #20 Governing Board Regular Meeting Minutes 3033 MacDonald Avenue, Kingman, AZ. 86401 August 13, 2019
1) Call To Order @ 5:32 pm (Action)
2) Pledge of Allegiance was said (Action)
3) Roll Call: (Action) Dr. Lucero- Present Mr. Bruce Ricca- Absent Mrs. Beth Weisser- Present Mrs. Carole Young- Absent Mrs. Jen Shumway- Present
4) Call to the Audience (The Board will listen to any comment from the public but will not respond except as permitted by ((Discussion) A.R.S. § 38-431.01(G). The Board may refer the item to the administration or request to have it placed on a future agenda.)
Dr. Lucero- Would anyone like to address the board this evening? No one, let’s move on to item six.
5) Reports (Discussion) • Gretchen Dorner, Superintendent
Mrs. Dorner- Now we have been in full session. Just a quick report on a few things, busing, food services and facilities. We are always discussing our shortage of drivers and bus routes. Jeri Wolsey and Tandy have done a really good job getting the buses up and going We do have a couple of schools where our buses are arriving late as we're a few drivers short, but they do have those drivers in training so we are in a better position than we have been. Food services as you know, we started this year with a new contract services with Chartwells. With any new relationship, there were a few kinks, long lines, delay food delivery, but the principals did a really good job communicating with us. Mrs. Wolsey and I met with Chartwells on a regular basis. At this point, the kinks are down to some slow service lines due to the new choice options in the elementary schools. Today, Keith the representative of Chartwells met with our elementary principals to work out those kinks. So things are moving forward, we are hearing from the students that they do like the choice and the food options. So that's, a benefit. As far as facilities, we did have our new facilities director start since we last met, Mr. Mundt is out and among the school he has visited every campus that at this point in our putting together tasking list and getting things done that were left on the tasking list from 2019. Just a quick update on enrollment, our 10-day warm body counts. So 2017 three years back, we had 6969 on the 10-day warm body count. In 2018, we were up to 7192. This 10 day, we just recently had 7234. So in that three-year span, as far as warm body counts we are up 265 kids, that's good news. We look at individual schools because we did some rezoning last year, you can see the effect a little bit of the rezoning, which is exactly what we were doing. We were trying to make some small changes while we looked at the long term. Black Mountain is down 10, Cerbat is up 41 and Desert Willow down 48. Those were the two schools that sort of rezoned with each other, Hualapai is down 10, because they did lose that one program with a few students, so that would be expected, Manzanita is up 38, they weren't really in the rezoning so they're sitting full with no classrooms available. Lee Williams is down 51 and Kingman High is up 40. So again, we're starting that transition to even out the high school populations. The preschool is up 33 part of that is because we added that alternative program to the campus, but also because she's up with some preschoolers. So overall, we are up warm bodies, which is a continuation of positive growth trend. Dr. Lucero- Any Questions for Mrs. Dorner?
• Board Reports
Dr. Lucero- Any board reports? No board reports Dr. Lucero- Mrs. Young asked us if we could consider moving our board meetings to the first Tuesday of every month. So we're going to be looking at that. If that is a problem for some of the administrators to attend the meetings on the first Tuesday, of the month instead of the second, please get with Mrs. Dorner over the next couple weeks so we can get some feedback. If we don't hear any, we will probably move it in one or two months and put it on the agenda., to have it on the first Tuesday instead of the second. I will check with Mrs. Young also again.
6) Approval of Routine Orders of Business: Documentation concerning the matters on the Consent Agenda may be reviewed (Action) at the Kingman Unified District Office, 3033 MacDonald Avenue. Any Board member may request an item be pulled off the agenda for further discussion.
A. Approve Minutes July 2, 2019 Regular Governing Board Meeting July 10, 2019 Executive Session I, II, III July 18, 2019 Executive Session I, II
B. Approve Vouchers 1. Payroll Vouchers: 1-4, 65, 68-71, 1000-1003, 1082-1083, 1086-1089 2. KUSD Vouchers: 2000-2004, 2006-2007, 2009-2010, 2153- 2163 Members of the public may view the content of the vouchers 24 hours prior to the board meeting in the district office.
C. Approve Personnel Ratification Hire as per attached lists
Last Name First Name Site Position Hire Date Shaw Karin BME Reading 7/8/2019 Panagopoulos Valerie BME Para I 7/22/2019 Verlander Jessica BME Para I 7/22/2019 Cannon Nancy BME Para IV/V 7/29/2019 Sped Para Stevens Juliana BME IV/V 7/29/2019 ISS McLean Daniella BME Monitor 8/12/2019 Hernandez Jessica Cerbat Para IV/V 7/22/2019 Desert Woodward Ashley Willow Para I 7/30/2019 Manross Christine DO SLP 7/22/2019 Guest Schanaman Jody DO Teacher 7/24/2019 Guest Gear Sandra DO Teacher 7/24/2019 Guest Morrison Nora DO Teacher 7/24/2019 Guest Boswell Richard DO Teacher 7/24/2019 Guest Holmes Skyler DO Teacher 7/24/2019 Guest Wostal Carrie DO Teacher 7/24/2019 Substitute Luna Kristina DO Teacher 8/1/2019 Phillips Karla DW 3rd Grade 7/10/2019 Sped Para Robinson Jennifer Hualapai II 7/22/2019 Para III Barnes-McKowan Michaela Hualapai K-3 8/12/2019 Sped Para Michel Kamryn Hualapai II 8/12/2019
Barrier Warren KHS Sped Res 7/15/2019 Online Ed McKowan Madison KHS Specialist 7/19/2019 Zirker Garrett KMS 6th Grade 7/8/2019 Consten Jodi KMS Lang Arts 7/15/2019 Sped Para Walker Melissa KMS IV/V 7/22/2019 Beck Kevin KMS SS 7/22/2019 Mcgovern Maureen KMS Para IV/V 7/23/2019 Sped Para Lafferty Maria KMS II 7/30/2019 CDC Eaton Sidney La Senita Caregiver 7/22/2019 CDC Rios Lillian La Senita Caregiver 7/29/2019 Health Guzman Brett LWHS Attendant 8/1/2019 Mtc & Mundt Wayne Maintenance Facilities 7/29/2019 Routier Alan Maintenance Mechanic 7/1/2019 Hearing Impaired Hughes Amy Manzanita Teacher 7/15/2019 Padilla Judy Manzanita Para I KG 8/12/2019 Band Melendez Howard Manz & DW Instructor 7/29/2019 Transportati Bus Golden Kathy on Driver 7/29/2019 Samol Emily WCMS Math 7/15/2019 Smith Zachary WCMS Camb Sci 7/15/2019 Sped Para Ferguson Natalie WCMS IV/V 8/7/2019
D. Approve Personnel Ratification Termination/Leave
Last Name First Name Site Term Date Thomas Michelle BME 5/22/2019 Pickett Paula BME 7/9/2019 James Lori BME 7/19/2019 Rucker David BME 8/1/2019 Meyers Isaac Cerbat 5/22/2019 Kent Laura Cerbat 8/1/2019 Newlander Karen DO 5/22/2019 McAuliffe Richard DO 5/22/2019 Gordon Gloria DO 5/22/2019 Gresham Carolyn DO 5/22/2019 Hurley Elwood DO 5/22/2019 Rohler Matthew DO 5/22/2019 Haws Diana DO 6/28/2019
Devincenzi Brian DO 6/28/2019 Ferry-Loucks Onilee DO 6/28/2019 Collins Annalisa DO 6/28/2019 Malcolm Danielle DO 6/28/2019 Gruener Karley DO 6/28/2019 Brown Nora DO 6/28/2019 Jacks Roger DO 6/30/2019 Lewis Jessica DO 7/9/2019 Maldonado Coleen DO 7/9/2019 Pollack Cheryl DO 7/9/2019 Uhles Kelsey DO 7/9/2019 Valdez Elizabeth DO 7/9/2019 Robinson Jennifer Hualapai 8/8/2019 Dixon Tammy Hualapai 8/15/2019 Gerdau Michael KHS 5/22/2019 Kosko Deborah KHS 6/26/2019 Walsh Patric KHS 7/22/2019 Allen Sydney KHS 7/23/2019 Barrier Warren KHS 8/2/2019 Hodson Christina KMS 5/22/2019 Szebenyi Michelle KMS 5/22/2019 Henderson Brian KMS 5/23/2019 Horton Jennifer KMS 6/22/2019 Dillard Jacquelyn La Senita 5/22/2019 Nelson Michael LWHS 5/23/2019 Bernier Darick Maintenance 8/16/2019 Broomell William MT. Tipton 8/1/2019 Russell Anita Transportation 5/24/2019 Grilley Raymond Transportation 7/1/2019 Overcash-Perea Janet Transportation 7/16/2019 Baumgardner Robert Transportation 7/19/2019 Buffington Jenny Transportation 7/23/2019 Albert Douglas Transportation 7/30/2019 Ward Frederick Transportation 8/5/2019 Wandrei Scott WCMS 7/29/2019 Dr. Lucero- We would like to remove Diane Cook off item D, she will be staying with the district.
E. Approve July 2019 Financials F. Approve the Extra Curricular Activity Fee Schedule G. Approve School Fundraisers (listed in board packet)
Motion to approve routine orders of business / consent agenda was made by Mrs. Weisser The motion was seconded by Mrs. Shumway Motion to approve routine orders of business / consent agenda passed in favor 3-0
7) Approve 2019/2020 Qualified Evaluators: (Action)
Gretchen Dorner, Jeri Wolsey, Starr Jensen, Julie Runkel, Jennifer Hannan, Trevor Batt, Jen Taylor, Jerry Arave, Alyssa Prince, Rusty Moomey, John Venenga, Robert Brantingham, Shelley Oestmann, James Jones, Lisa Nikodym, Julie Beyer, Matthew O’Neill, Scott Taylor, Lindsay Wolsey, Kristina Weaver, Brent Potter, Jen Potter, Sandy McCoy, Isaiah Ward, Tonia Cobanovich, Jerusha Presnal, Victoria Trujillo and Kim Patillo.
Mrs. Shumway- These are people that have been trained to do evaluations? Mrs. Dorner- Yes, Mrs. Shumway thes are qualified evaluators to evaluate staff at the schools.
Motion to approve 2019/2020 Qualified Evaluators was made by Mrs. Shumway The motion was seconded by Mrs. Weisser Motion to approve 2019/2020 Qualified Evaluators passed in favor 3-0
8) Approve 2019/2020 District Representatives who will participate in Special Education Individual Education Plans: (Action)
Gretchen Dorner, Jeri Wolsey, Vicki Trujillo, William Pottenburgh, Shelley Oestmann, Starr Jensen, Kim Pattillo, Julie Runkel, Korina Kruse, Jennifer Hannan, James Jones, Lisa Nikodym, Adrea Delong, Julie Beyer, Rhonda Snavely, Amanda Van Auken, Sharn Nelson, Scott Taylor, Lindsay Wolsey, Kristy Wicks, Renee Ricca-Carlson, Dawn Uhles, Theresa Altman, Mary Kay Huling, Diane Morgan, Kristina Weaver, Terralynn Clay, Jerry Arave, Alyssa Prince, Shelley Stanley, Danyl Pierson, Lucy Jennings, Jeanette Dunn, Becky Collins, Rusty Moomey, John Venenga, Robert Brantingham, Guy Hartnett, Lance Barnes, Rebecca Franklin, Anne Casson-Bathauer, Connie Fitzsimmons, Melissa Gonzalez, David Kopecky, Stephanie Angle, Emily Baker, Darcy Malmin, Trevor Batt, Jen Taylor, Tabatha Gravell, Sadie Malmin, Ron Anthony, Ryan Hardy, Dan Emborsky, Kayla Graves, Stephanie McKowan, Jerusha Presnal, Jeff Siefker, Matt O’Neill, Wendy Hayes, Shane Murray, Liz Albin, Kim Richhart, Kellee Wyze, Patti Nelson, Rebecca Burns, Jeanne Cruz, Rhonda Gilbert, Patricia Hunter, Deb Kelley, Deanna Klein, Carla Coburn, Susan Gooden, Lewis King, Taryn Strong, Shelly Reed, Kim Patillo, Jill Sanfilippo, Kevin Hubbard, Hollie Hinkle and Joan Abraham. Other staff members may be added as they are hired and/or trained.
Mrs. Dorner- Mr. President and members of the board, Mrs. Vicki Trujillo, our Special Ed Director has done a fantastic job training all of them. Everybody on this list is required to attend an annual training as a representative in a IEP.
Motion to approve 2019/2020 District Representatives who will participate in Special Education Individual Education Plans was made by Mrs. Weisser The motion was seconded by Mrs. Shumway Motion to approve 2019/2020 District Representatives who will participate in Special Education Individual Education Plans Passed in favor 3-0
9) Approve FY20 capital plan as submitted to the Arizona School Facilities Board. (Discussion/ Action) Ahron- Mr. President, members of the board, this item was before you last month, but unfortunately, I wasn't here to explain it. This document is for us right now, it's a housekeeping document for two things. One, is how we would apply for the SFB to assist us in building a school, as we've talked about before, the fact that our full capacity isn't met, that's off the table, we're not getting a school funded through SFB with empty classrooms or an empty school, for that matter, you seen there is a population trend. I've been doing this report for two years. I don't really have any history with it other than what I've been doing. We have had a big jump in one year in ADM and not the year prior. I was waiting to see a three-year trend before I committed to any numbers. You're supposed to be projecting out, I think it's a decade or even more. It would have been disingenuous of me to do it this year with such a big jump, because I believe those numbers would have showed something that's not very realistic. The plan was, before I brought it to the board was to get that trend and then use that, to project. If we are to get approval on the bond and we move forward, we fill up those schools, this can become a tool down the line for our district that, we do apply for funds for a new school. I want to make sure that that data we use is sound so that if we get there in 10 years to a situation where we need it, they're not looking back on it now, and saying we put them up for a bad situation. I'll entertain any questions on that. Mrs. Weisser- Was curious if you needed help with some calculations.
Ahron- It’s population of students, right, you have to demonstrate you're out of space before the SFB says, will help you fund a new school. One we have space, and two, I want to see a trend before I say we can trust this over a decade and more. Mrs. Dorner- If I may add and correct me if I'm wrong. Part of the problem with KUSD and the SFB is where our space is and they look at our overall capacity for students. They say we have space for example, we have space at Mount Tipton, several classrooms, but we would not rezone for Kingman. Black Mountain there might be a couple of classrooms, we're starting to level out at the two high schools. They're looking at it globally. If you take those outline schools out and we look at our space that's available within the city of Kingman, Desert Willow, Hualapai, Manzanita, Cerbat there are no classrooms. So, it's a bit misleading. Ahron- The elephant really in the room is La Senita, because they say that should be a school and the fact it's not., we're using it as a district, for our purposes, SFB says you have room for students there. That's why the bond plan is so important in this scenario. We can't get help with Palo Christi, because of La Senita. Mrs. Wolsey- Do the portables count at Kingman High? Ahron- Yes.
Motion to approve FY20 capital plan as submitted to the Arizona School Facilities Board was made by Mrs. Shumway The motion was seconded by Mrs. Weisser Motion to approve FY20 capital plan as submitted to the Arizona School Facilities Board passed in favor 3-0
11) Approve intent to terminate agreement between KUSD Central Kitchen and ASPIN, KHS Culinary Program and Student (Discussion/ Store are seeking approval to continue using ASPIN by meeting requirements of holding fund and maintenance fees. Action)
Ahron- Last year, we entered in agreement with ASPIN for our food service, they are basically a cooperative that has done all the legal procurement footwork, and we essentially buy food from them so that we can purchase as much as we need without having to do procurement each time. I had to get approval from the board and we also had to put money down. Our holding money, our maintenance fee. Chartwells doesn't use ASPIN, Chartwells has its own set of co-ops. We have to cancel for that reason. Chartwells is not going to be using them, but at the same time culinary program as well as the students store, they liked using that company. They're going to keep it. Basically $1,750 becomes the maintenance fee and the holdings money that has to be there. Those two can do business with them. Mrs. Weisser- Will that fee come from the activity funds or from the district? Ahron- The district. Those activity funds, a lot of times they need to be approved by the student council. It's better for the district to put in the money, let them do their business then when we're done district takes the money back. Mrs. Weisser- Do we need to make two motions? Ahron- Motion to approve as written or if you want you can make two motions.
Motion to approve intent to terminate agreement between KUSD Central Kitchen and ASPIN was made by Mrs. Weisser The motion was seconded by Mrs. Shumway Motion to approve intent to terminate agreement between KUSD Central Kitchen and ASPIN passed in favor 3-0
Motion to approve KHS Culinary Program and Student Store to continue using ASPIN by meeting requirements of holding funds and maintenance fees was made by Mrs. Weisser The motion was seconded by Mrs. Shumway Motion to approve KHS Culinary Program and Student Store to continue using ASPIN by meeting requirements of holding funds and maintenance fees passed in favor 3-0
12) First Reading, Change in Policy(ASBA) Policy Services Advisory (Discussion/ JLDB-EA Notification to parents removed as, it is in JLDB-EC Action) JLDB-EB Changed a section that has short answers to a check mark explanation box- more detailed JLDB-EC This has the notification to parents (Removed the within twenty-four hours’ potion) JLDB-ED Removed portion about parent attendance on for as Parents consent to FBA and it is not needed. BEDH-Public Participation at Board Meetings DJE- Bidding/Purchasing Procedures GBEA- Staff Ethics GBEB- Staff Conduct, Regulation GBEB-R
(NEW) GBEFA- Staff Use of Digital Wireless Communications or Electronic Devices While Operating a Motor Vehicle GBI- Staff Participation in Political Activities GCF- Professional Staff Hiring GCFC- Professional Staff Certification and Credentialing Requirements (Fingerprinting Requirements) Exhibit GCFC-E GCO- Evaluation of Professional Staff Members GDF- Support Staff Hiring GDFA- Support Staff Qualifications and Requirements (Fingerprinting Requirements) Exhibit GDFA-E IHA- Basic Instructional Program, Exhibit IHA-E (NEW) IHAMD- Instruction and Training in Suicide Prevention IKF- Graduation Requirements JICA- Student Dress, Regulation JICA-R JIH- Student Interrogations, Searches and Arrests JLCD- Medicines/Administering Medicines to Students (NEW) JLDAC- Screening/Testing of Students (Vision Screening for Children) JLF- Reporting Child Abuse/ Child Protection
Mrs. Wolsey – presented policy changes recommended by Arizona School Boards Association, ASBA.
13) Select delegate and alternate for Arizona School Board Association, ASBA, delegate assembly in September 2019 (Discussion/ Action) Motion to appoint Mrs. Beth Weisser as the ASBA delegate and Mr. Bruce Ricca as the alternate was made by Dr. Charles Lucero The motion was seconded by Mrs. Shumway Motion to appoint Mrs. Beth Weisser as the ASBA delegate and Mr. Bruce Ricca as the alternate passed in favor 3-0
14) Discussion of travel for Beth Weisser, to attend a Competency–Based Learning Conference in Palm Springs, California (Discussion) from 10/27/2019- 10/31/2019, the estimated cost is in Board Packet.
Mrs. Weisser- I brought this up as we need somebody from the district to go to this. This is an annual conference. When I brought this up, it wasn't for me, per say. I think that we need to have at least two administrators of some capacity to be going and a board member. In order to start this process of learning. This is a four-day conference; a lot of learning is going to be taking place. Dr. Lucero- Is this a conference administration will be going to? Mrs. Dorner- I wasn't aware it was for administrators to go. We honestly don't have the budget for it. I understand her desire to have us trained in competency based and we did say we would have that conversation. We did not plan to attend. Dr. Lucero- I think what we will do at our next meeting is we'll go through our budget for what we have set aside for travel and conferences and get the year planned out. We'll go through what conferences we normally go to and find out what the expenses are and what we have left in our budget. If we can do that. Mrs. Weisser- When we were talking about this, Jeri said we might be a step closer. It may be that we just sign up as a member, I don’t know what the membership prices are. Then we could get information on a continual basis that would help instead of the travel at this time. Connect to people who are more local like Jeri was saying. It seemed like there were a few in the valley. Mrs. Wolsey- There are. I have a conference call next week with a company about competency based. Mrs. Weisser- We really need to get ahead of this not to mention being able to give our students what our parents have been asking us to do now. Mrs. Shumway- So we want to be, a leader in it, and not so far behind that are now trailing and chasing a trend. We already see this, it's big thing in higher ed. It's coming its way to high school. The sooner we can provide this to our students. We just need to make sure that we have all of our T's crossed our I's dotted, because it is just so all encompassing. Mrs. Wolsey- This is a huge task to take on. Mrs. Dorner, myself have met several times, in discussions and literature and information that we have. We are on it, we have started that ball rolling and we didn’t plan on stopping.
Mrs. Weisser- We don't need to revisit for this year's travel, but we may want to be looking at this travel being for next year with a team. Let's see about getting a membership so that we can start feeding that information because this is a national group. Dr. Lucero- Will you bring that information back to what the fees are? Mrs. Wolsey- Absolutely, and the team should consist of high school, middle school, Mrs. Dorner, myself, and elementary and a board member, of course. Mrs. Weisser- I was thinking of a board member just to be able to understand it.
15) Books on Display for the required sixty-days beginning, August 13, 2019 (Discussion) This Novel will be used at the 12th Grade Level Book published by St Martin’s Griffin: Title: Picking Cotton: Our Memoir of Injustice and Redemption
16) Approve Donations (Action) New Teacher Induction Desert de Oro Foods – 100 Pizza Hut garlic knots and Taco Bell breakfast coupons Schmidt Corp Holding Company – aka Papa Murphy’s – 100 boxes with pizza certificates, school incentives Lakeshore Learning – 7 different classroom centers for teacher to use McKee Foods – various snacks Grand Canyon Skywalk- 2 Wristbands Menchies Frozen Yogurt- 5, $10.00 gift cards Horace Mann – 4 - $10 gift cards Safeway – Several cases of water and $25.00 gift card Home Depot – 5 tool boxes Avi Hotel and Casino - 1- 3 day 2 night stay at hotel Aquarius Hotel and Casino – 100 – 3 day 2 night stay at casino Frozen Yogurt Island – 80 - $3.00 gift certificates Mission Bank- $500.00 donation to sponsor lunch for 90 teachers Chili’s- 5, $5.00 gift cards Volo Aesthetics- $50.00 Gift Certificate The Garlic Clove – 2, $25.00 gift certificate Jersey Mikes- Catering lunch for 90 teachers 66 Auto- Gas gift card Kingman Heart Center PC- $100.00 donation for supplies Dript Candle Kitchen- $25.00 Gift certificate Kingman Fitness and Racquet Club- 90, Gift certificates for one month free Sirens- $10.00 Gift card Starbucks- Coffee creamer and supplies for 2 days Lee’s Uniform- Bags with school supplies Blue Moon Transportation and Floyd and Company- Breakfast for 90 teachers Slightly High Maintenance- Gift bag Tan on Plus- Certificates BLOOM Hair & Beauty Bar- 2 Free hairstyles Mary Rodgers- Gift card KGMN – 4 tickets for the Diamondback game Blackbridge Brewery - $100.00 gift certificate Savon Bath – Gift bag Freedom Apparel- Shirt Dreams and Rainbows – $25.00 gift certificate Angle Homes - $100.00 donation for supplies Riverside Resort – Buy one, get one free buffet certificates for each new teacher. 90 bowling certificates, one for each teacher
Black Mountain School Patti Erlandsen- Donated School Supplies Golden Valley Gravel Supply- Donated 1 load of Top Soil Living Waters Hospice- Sports physicals for students Golden Valley Events- Back to school supplies including backpacks, uniform shirts for more than 145 students
Motion to approve donation was made by Mrs. Weisser The motion was second by Mrs. Shumway Motion to approve donation passed in favor 3-0 17) Adjourn @ 6:00pm (Action)
Motion to adjourn was made by Dr. Charles Lucero The motion was seconded by Mrs. Shumway Motion to adjourn passed in favor 3-0
______Dr. Charles Lucero- President Mrs. Carole Young- Vice President