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RAF Lyneham Since the Base Closure Was Announced in 2003

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RAF Lyneham Since the Base Closure Was Announced in 2003 Statement of Community Consultation Planning Application Document F | May 2013 Defence College of Technical Training Lyneham i Executive Summary This report set out how the development proposals have been informed through consultation with a wide range of stakeholders and the local community. The project team has undertaken detailed discussions with various Council departments, the Royal Wootton Bassett and Cricklade Area Board, Lyneham and Bradenstoke Parish Council and technical stakeholders (Natural England, English Heritage, Environment Agency and Highways Agency). In addition the local community has been consulted via a public exhibition in March 2013. A project website (www.mod.uk/lynehamplanning) was set up to keep interested parties informed and display exhibition material for those that could not make it the consultation event. The proposals have also been designed in close consultation with internal stakeholders. Subject matter experts from each of the current schools have worked closely with the MOD Defence Technical Training Change Programme Team (DTT CPT) and with DIO and its design team to develop a schedule of estate requirements, including building requirements and external training area requirements. The consultation process has confirmed and reinforced some of the initial understanding of the likely impacts of the development proposals and has assisted in addressing the key issues in discussions with technical stakeholders and through the completion of a number of technical assessments. Consultation will continue with the submission of the planning application. There will be continuing discussions and engagement with Wiltshire Council, Lyneham and Bradenstoke Parish Council and other local stakeholders, particularly through the Lyneham Steering Group. h:\projects-mod\32655 dttcp lyneham\4 general\4 planning\dctt application\part f community\community consultation May 2013 rr152.doc 32655rr152 ii Contents 1. Introduction 1 1.1 Purpose of this Report 1 1.2 Approach to Consultation 1 2. Technical and Community Stakeholders 3 2.1 Technical Stakeholders 3 2.2 Community Stakeholders 5 3. Public Consultation 7 3.1 Scope of Consultation 7 3.2 Website 7 3.3 Questionnaire 7 3.4 Adjoining Residents 14 3.5 Public Consultation Event 15 3.6 Participation 17 3.7 Exhibition Feedback 17 4. Responding to Consultation Feedback 19 4.1 Introduction 19 5. Summary and Conclusion 23 Table 3.1 Key Comments 14 Table 4.1 Consultee Feedback 19 Figure 3.1 Exhibition Photograph 16 Appendix A Presentation Appendix B Questionnaire Appendix C Resident Letter Appendix D Exhibition Banners Appendix E Feedback Form Appendix F Press Release h:\projects-mod\32655 dttcp lyneham\4 general\4 planning\dctt application\part f community\community consultation May 2013 rr152.doc 32655rr152 1 1. Introduction 1.1 Purpose of this Report 1.1.1 The purpose of this report is to set out the pre-application stakeholder and community consultation undertaken, and summarise the feedback received. The report is structured as follows: • chapter 2 sets out the consultation that has been undertaken with technical and community stakeholders on a range of issues associated with the development of the scheme; • chapter 3 sets out the consultation undertaken with local residents which focussed on a public consultation drop in event in March 2012; • chapter 4 summarised the feedback received during the consultation period and provides responses to the key issues raised; and • chapter 5 provides a summary and conclusion. 1.2 Approach to Consultation 1.2.1 There has been a high level of interest in the future of former RAF Lyneham since the base closure was announced in 2003. The announcement in 2011 that the site was going to be retained in military use and used for a new Defence College of Technical Training was well publicised both nationally and locally however there remained a need to communicate details of the proposals for the site as they emerged. 1.2.2 The consultation strategy focused on a process of regular information giving as the development proposals evolved and included the following key elements. • Regular and early engagement with the Local Planning Authority (Wiltshire Council) and other technical consultees to agree the scope survey work and assessments that need to be completed to support the planning application. Assessment findings have also been discussed along with mitigation requirements where these are relevant. • Regular briefings to the Royal Wootton Bassett Area Board, Lyneham Steering Group, Lyneham and Bradenstoke Parish Council and Hilmarton Parish Council. • Correspondence and meetings with other key individuals or groups including specific consultation with residents located immediately adjacent to the site to ensure they are aware of the proposals. • Public consultation and awareness raising including a project website, updates in the local press and a public exhibition. h:\projects-mod\32655 dttcp lyneham\4 general\4 planning\dctt application\part f community\community consultation May 2013 rr152.doc 32655rr152 2 • Consultation and project updates delivered to internal MOD stakeholders. 1.2.3 A range of consultation methods have been used to communicate with the different groups highlighted above. A project website www.mod.uk/lynehamplanning was established to provide a central point of reference for all stakeholders with access to the internet. This website provided background to the scheme, presented project updates, advertised events, and made consultation material available to download. 1.2.4 Hard copies of material were also made available on Parish notice boards and at other locations throughout Lyneham, Bradenstoke and Hilmarton to promote the website and advertise key events to those living in the local area. 1.2.5 Alongside the community consultation, the proposals have also evolved in close consultation with internal stakeholders. Subject matter experts from each of the current schools have worked closely with the MOD Defence Technical Training Change Programme Integrated Project Team (DCTTP IPT) and with DIO and its design team to develop a schedule of estate requirements, including building requirements and external training area requirements. 1.2.6 As the requirements have been agreed, individual designs for each building and training area have been developed, and the masterplan has been continuously refined to reflect the schools requirements and address points raised by technical stakeholders and the wider community. h:\projects-mod\32655 dttcp lyneham\4 general\4 planning\dctt application\part f community\community consultation May 2013 rr152.doc 32655rr152 3 2. Technical and Community Stakeholders 2.1 Technical Stakeholders 2.1.1 Technical stakeholders were consulted to agree the scope of survey work and assessments that would inform the scheme and submitted in support of the planning application. 2.1.2 The involvement of technical stakeholders will continue during the consideration of the planning application in their role as statutory or non-statutory consultees in the planning process. 2.1.3 Details of the technical stakeholders consulted to date and a summary of issues discussed is provided below. Wiltshire Planning Department 2.1.4 A series of pre application meetings have been undertaken with Planning Officers from both Development Control and Planning Policy. A number of issues have been covered including the planning policy position, agreeing the approach to consultation, the scale of development, access arrangements, and agreeing information to be submitted with the application. Environment Agency 2.1.5 The Flood Risk Assessment and Drainage Assessment were informed through discussions with the Environment Agency. Guidance was provided on the scope of the assessment, design considerations and availability of existing flood data. Natural England 2.1.6 Given the presence of protected species on site Natural England were consulted at an early stage for an initial view on the proposal and how biodiversity should be addressed. Natural England referred to their standing advice and recommended the project team should continue to use this and liaise with the Wiltshire Council’s Ecologist on biodiversity matters. Wiltshire Council Ecologist 2.1.7 A series of correspondence and a meeting was held with the Council Ecologist to discuss the development proposals, agree the scope of ecology surveys and agree the approach to mitigation during construction and habitat management once the site is operational. h:\projects-mod\32655 dttcp lyneham\4 general\4 planning\dctt application\part f community\community consultation May 2013 rr152.doc 32655rr152 4 English Heritage 2.1.8 At the time the DCTT project commenced, former RAF Lyneham was identified for closure and English Heritage was already completing a heritage pilot study on the site in consultation with DIO. Further consultation then took place to establish the historic significance of the built estate and to identify buildings of interest. Although no buildings on site were considered worthy of listing, there were a number noted to be of historic interest. As a result of these discussions the project team worked hard to identify future uses for these building, including the conversion of the Officers’ Mess to accommodate the REME Museum. Highways Agency 2.1.9 A series of meetings were held with the Highways Agency and their consultants to agree the scope of the Transport Assessment that has been provided in support of the planning application. The main area of discussion was in terms of assessing potential impact on M4 Junctions 16 and 17 during peak hours. Wiltshire Council’s Highways Department 2.1.10 The Wiltshire Highways Officer was consulted to agree the scope of the Transport Assessment including the locations for traffic counts, junctions to be assessed and to agree the scope of the travel plan. Existing traffic and accident data was also obtained from the Highways Department. Wiltshire Council’s Archaeologist 2.1.11 There are some areas of archaeological interest on the site and as such the Council’s Archaeologist was consulted to agree the scope of the historic environment assessment and to establish the need and scope of intrusive investigations.
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