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Austin Christian Athletic Association By-Laws

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Austin Christian Athletic Association By-Laws 1 Austin Christian Athletic Association By-Laws Member School Responsibilities 1. Each member school must be a Christian organization. 2. Pay all fees and dues by a specified date. An Administrative fee of $175 is due in August at the first league meeting. (new 2014) 3. Fill out rosters and waiver forms for each sport and keep on file where accessible upon request. 4. Participation in Volleyball, Basketball and Track is required. Flag Football may be optional depending on the philosophy of the school or if the school currently participates in another fall sport not offered by the ACAA. If a member school chooses not to field a team at any level for the required sports, they will incur a penalty of 50% of that sport fee. (revised 2014 back to original language) 5. Report scores on a weekly basis in Leagueminder and League President. 6. All member schools are REQUIRED to have a school representative at each meeting. Meetings will take place on Tuesdays each month at 1030am at a place determined by the President. Each year, the league President will send out a calendar of meeting dates. Schools should have a backup person that will attend meeting if that school’s designated person was unable to attend scheduled meeting. Failure to have a school representative at a meeting will result in: 1) a school missing 2 scheduled meetings, will be placed on probation for a sports season 2) a school missing 3 scheduled meetings, school will be asked to meet before the Executive Board to discuss sanctions 3) a school missing 4 meetings will incur a fine set by the Executive Board and a meeting with Executive Board which will include that school’s head of school and athletic director 4) a school missing 5 or more meetings will incur a probationary period for the school to be set by the Executive Board. (new 2014) 7. Comply with the “letter and spirit of the rules and regulations” of the ACAA Constitution, By-Laws and Academic and Athletic plans. 8. Provide a minimum of facilities for ACAA events to be set by the Executive Board. 9. All member schools must be a member of the League Minder scheduling system. www.leagueminder.com 10. To be eligible to play on an ACAA team, with the exception of true homeschoolers (51% rule), “athletes must be enrolled in at least one non-athletic course at their league school and cannot be enrolled in a charter or public school.” It is the idea of the spirit of fair play. (new 2012) Association Responsibilities 1. Obtaining officials for league games. 2. Scheduling league-wide events and league play. (Individual school changes and make-up games will be rescheduled by individual schools involved.) 3. Sanctioning ACAA events, awards and recognition. 4. Enforcing Association Constitution, By-Laws, Athletic plans and Association standards. ACAA New Membership Guidelines 1. Current members of the ACAA will discuss the petitioning school and must agree that the petitioning school meets preliminary requirements. 2. The petitioning school must write a statement to include, but not limited to, the following items: mission, vision and future plans for the school. 3. The petitioning school must read and sign the current constitution and by-laws of the ACAA. May, 2014 2 4. The petitioning school is not required to field all sports, but must work toward fielding a majority of the sports offered by the ACAA. 5. The letter must include credentials signed by a Head Administrator or Athletic Director. 6. Once the statement is received, the ACAA will convene to review the petition. 7. If the petitioning school is accepted by the ACAA, they will have a probationary season for a Fall or Winter season. They will not be able to compete in the post season tournament. 8. At the end of the probationary season, the ACAA will convene to vote on the petitioning school. Code of Ethics Each member school should act in accordance with scripture in modeling Christian character. Coaches, players and spectators should be encouraged in the goals of this association. Coaches, players and spectators will refrain from profanity, abusive language, outbursts and any physical abuse or fighting directed at teammates, opposing players, coaches, spectators and officials. All present at ACAA contests should conduct themselves in the most professional manner possible. 1. Coaches are the heart and soul and have primary responsibility of carrying out and accomplishing the goals of the ACAA. Therefore, conduct of the coach should be above reproach. Infractions by a coach should be reported to that school’s athletic director. At that point, if the issue is not resolved, it should be taken to the league president. The president and member schools will determine what sanctions are to be levied on coaches or schools in violation. 2. Players are representative of Christ, their school and the ACAA. Any inappropriate behavior should be dealt with by the member school, with the exception of an ejection of a player for any of the above. In this case, the ACAA mandates the player be suspended for at least one game in addition to the game from which he or she was ejected. 3. Spectators are the supporters of the players and member schools and are expected to conduct themselves in a Christian manner. Any misconduct on the part of spectators needs to be addressed by the coach or administrator of the member school. Eligibility and Competition 1. The elementary division is 5/6th grade. The junior high division is 7/8th grade. 2. Academic eligibility will be determined by individual member schools. 3. Athletes may not be older than 14 years old as of September 1st of the current school year to participate in the Junior High Division or 12 years old as of September 1st of the current school year to participate in the Elementary Division. A student will only be granted 2 years of eligibility in each division. *Appeals may be made and granted on a case by case basis in order to field a team. (revised 2014) 4. Eligibility will be inputted into Leaguemider by the first game of league play or be a forfeited game until eligibility is submitted. (new 2014) 5. A player is committed to the team that he/she played at the start of the season. 6. After the start of the season, a player may only move up (in level) to a new team. Once the player has moved up, he or she may not move back down. The one exception to this rule is a player who moves up for one game only to enable that team to field enough players. The opposing coach must be notified as soon as possible. 7. On rare occasions where a few players must be used in order to field both an elementary and junior high team, for the good of the league, players may be used for both teams provided that all member schools are informed and agree to the arrangement in advance. Players (as much as possible) are to play on age- appropriate teams and only one of the “teams” can compete in the tournament and must do so in the junior high tournament. May, 2014 3 8. Students that are home-schooled must play with the same school for a full calendar year unless that school cannot field a team in a certain sport. An official declaration to the league must be made in order for home school students to participate on a non-home school team. 9. Teams that fail to meet their commitment and do not play a regularly scheduled game will be put on probationary status for one year. 10. Teams that fail to meet a scheduled commitment for a second game will be prohibited from fielding a team the following year in the sport at the level forfeited. The executive board will also review the schools Association status and may choose to remove the school from the Association. 11. No student will be allowed to participate in ACAA athletics if they have participated in a sport at the varsity level. Practice/Off-Season/Summer Guidelines 1. Team practices may not begin before the following dates: Volleyball and Flag Football – determined by league at last May meeting (August 11th) Basketball – at the completion of league schools Volleyball and Flag Football season (no earlier than October 27th Track – at the completion of league schools Basketball season (no earlier than March 3rd) 2. Practice times may not exceed 6 hours a week of team instruction outside of the school day. 3. Off Season Practices – May not exceed 3 hours a week of general instruction, pickup games etc. May not include team instruction. 4. Coaches may not coach their own team or players in leagues or clubs outside of their sports season until all ACAA seasons are completed. Appeals may be granted on a case by case basis. 5. Summer coaching for leagues is allowed. ACAA Tournament Specifics 1. Each team will provide one qualified bookkeeper or one qualified scorekeeper (clock/scoreboard) for tournament games/matches. 2. For the first game of the tournament, a 30 minute grace period will be in effect for a delayed team. Subsequent games, a 15 minute grace period will be in effect for a delayed team. 3. During the regular season and the end of season tournament, a volleyball match can start with 5 players, but the team must take a side out on the 6th rotation. The opposing team can play with a full team. 4. During the regular season and the end of season tournament, a basketball game can start with 4 players.
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