WOODBURY PARISH COUNCIL
Tuesday, 02 March 2021
Dear Councillor
You are required to attend a meeting of Woodbury Parish Council, to be held remotely via Zoom, on Monday, 8th March 2021 at 7.30 pm. The business to be transacted at the Meeting is set out below.
Topic: WPC Full Council Time: Mar 8, 2021 07:30 PM London
Join Zoom Meeting: https://us02web.zoom.us/j/86883815069?pwd=MHAvWC9OUmRlTXdCQ3BIcWFibi84Zz09
Meeting ID: 868 8381 5069 Passcode: 503896
Direct invitations can also be sent direct via email. Please send your request to: [email protected] or by telephone to the Clerk on 01395 233 791.
David Craig, Proper Officer, Clerk & RFO.
A G E N D A
Public Session
1 APOLOGIES: To receive any apologies for absence.
2 DECLARATIONS OF INTEREST: To receive any declarations of interest in any part of these proceedings including the District Councillors’ declarations.
3 MINUTES: To receive and confirm as a correct record, the Minutes of the Meeting held on 22nd February 2021 and the SS&P Committee Meeting held on the 1st March 2021.
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4 PLANNING: Applications for consideration at this meeting;-
EXTON None.
WOODBURY led by Cllr R Ball 21/0551/TRE | T1 - Oak Reduce eastern aspect by 3m to suitable growth points, MDC 75mm. Shape north & southern aspects to leave a well-balanced tree. Remove major hazardous deadwood. Reason for Works: Large specimen is dominating small garden, pruning work is deemed appropriate management | Castlehaye Castle Lane Woodbury Exeter Devon EX5 1EA.
WOODBURY SALTERTON 21/0502/MFUL | Use of attenuation pond as fishing lake, installation of 15 fishing stands, siting of new hut, including provision of toilet facilities, to support fishing use, and the provision of 12 vehicle parking spaces and associated vehicular access (retrospective application). | Centre Pond Greendale Business Park Honey Lane Woodbury Salterton. 21/0337/OUT | Outline application, with all matters reserved, for the change of use of land to B2 (General Industrial) | Land Adjacent To Mill Park Industrial Estate Woodbury Salterton. 21/0489/MFUL | Retrospective extension to agricultural building (approved under planning consent 17/2430/MFUL) and proposed constructed farm wetland drainage system together with associated bank regrading | Hogsbrook Farm Woodbury Salterton Exeter EX5 1PY. 21/0513/FUL | Construction of replacement garden building/summerhouse | Witley Cottage Woodbury Salterton Exeter EX5 1PT.
5 PUFFING BILLY: To consider a request to use a portion of the Exton Play Area for outdoor seating over the Summer period.
6 EXTON VILLAGE EVENTS: To consider a request to use a portion of the Exton Play Area for VC day event on the 18th September 2021.
7 EAST DEVON LOCAL PLAN: To consider WPC proposed response to East Devon District Council’s ‘Issues and Options’ consultation, which forms the first stage of preparing the new East Devon Local Plan for 2021-2040.
8 PARKING: To consider problems of parking in the Parish following a response from the Police concerning the issue, set out below.
9 DOG FOULING: To consider the suggestions below, from a Parishioner, to address the issue of dog fouling in the Parish.
10 CHAIRMAN’S REPORT: To receive a report by the Chairman.
11 PARISH COUNCILLORS’ REPORTS: To receive updates from any committee or liaison meetings attended by Cllrs since the last full council meeting.
12 COUNTY COUNCILLORS’ REPORTS
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13 DISTRICT COUNCILLORS’ REPORTS
14 NEIGHBOURHOOD PLAN: To receive a verbal update from Cllr J Pyne.
COUNCILLORS' QUESTIONS: To allow topics & questions. Please note, no decisions may be made under this item.
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Minutes of a meeting of a WPC meeting, held remotely via Zoom, on Monday, 22nd February 2021 at 7.30 pm.
Present: Cllrs S Andrews, R Ball, P Bricknell, P Jordan, G Jung, Mrs S Knighton, Mrs C McGauley (Chairman), G Murrin, R. Parr and J Pyne.
One member of the public.
21/20 Public Session: No comments were made.
21/21 APOLOGIES: None.
21/22 DECLARATIONS OF INTEREST: None.
21/23 MINUTES: The Minutes of the Meetings held on 8th February 2021 confirmed as a correct record. AIF. 21/24 PLANNING:
EXTON: 21/0344/OUT | Outline application with all matters reserved for the construction of a detached dwelling | Merrivale Exton Exeter EX3 0PP. SUPPORT. Viewed as a reasonable infill. Ten in favour, one abstention.
WOODBURY 21/0388/FUL | Single-storey side garage and utility room extension and creation of new vehicular access (amendment of approval 15/2142/FUL). | Green Gables Cottles Lane Woodbury Exeter EX5 1EE. SUPPORT. AIF. 21/0295/FUL | Construction of single storey extensions | 8 Pollybrook Town Lane Woodbury Exeter EX5 1NF. SUPPORT. AIF.
WOODBURY SALTERTON: 21/0090/FUL | Conversion of redundant staff accommodation lodge to independent residential unit | Little Coombe Kennels Woodbury Salterton Exeter EX5 1PZ. NOT SUPPORTED. Lack of detail of planned development. Building in the open countryside. No application for change of use. AIF. 21/0411/FUL | Extension to car park | Greendale Farm Shop Sidmouth Road Farringdon Exeter EX5 2JU. SUPPORT. Provided cycleway and permissive pathway is defined. Six in favour, two against and two abstentions.
21/25 THE PROPOSED DOWNGRADE OF THE LANE BETWEEN POSTLAKE FARM AND ROYMAR FARM: NOT SUPPORTED. Would wish the lane to remain open and reinstated. Provides a route to Oil Mill Lane avoiding Clyst St Mary. Seven for, one against, two abstentions.
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21/26 FLOWER STREET PROJECT: Approved, up to £3,500 to be earmarked for a feasibility study, including sketch outline plans. AIF.
21/27 EAST DEVON LOCAL PLAN: WPC response to East Devon District Council’s ‘Issues and Options’ consultation, which forms the first stage of preparing the new East Devon Local Plan for 2021- 2040, to be responded to by 15th March 2021 by Cllrs P Jordan, J Pyne, S Andrews and Mrs S Knighton. To be an agenda item for the next WPC meeting on the 8th March.
21/28 THE NEIGHBOURHOOD PLAN: The draft NP, with some amendments, approved for submission to EDDC and related ‘health check’ prior to public consultation. AIF.
21/29 COUNCILLORS' QUESTIONS: No comments were made.
Meeting closed 9.15 pm.
Responsible Action Timing
Cllr P Jordan and Mrs S To progress the Flower Street feasibility TBA Knighton. study.
Cllrs P Jordan, J Pyne, S WPC response to East Devon District 8th March 2021 Andrews and Mrs S Council’s ‘Issues and Options’ consultation. Knighton.
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Tuesday, 02 March 2021
Minutes of a meeting of the Staffing, Strategy & Policy Committee, held via Zoom, at 7.30 pm on Monday 1st March 2021.
Present: Cllrs R Ball (Chairman), P Bricknell, P Jordan, Mrs S Knighton and Mrs C McGauley.
SSP/40 APOLOGIES: Cllr R Parr.
SSP/41 DECLARATIONS OF INTEREST: None.
SSP/42 WPC FORWARD STRATEGY: The SS&P committee agreed to recommend a medium term strategy statement as:
Woodbury Parish Council works on behalf of all the residents of Woodbury, Woodbury Salterton and Exton and those who live and operate businesses within the Parish boundary . We seek to provide parishioners with a voice and influence over issues that affect the Parish and a conduit to the agencies responsible including:
• Planning, development and the environment • The quality and safety of our public spaces • Our local economy • Traffic and transport • The future ‘shape’ of the Parish • Parishioners’ general well being
We pride ourselves on being open, transparent and approachable. We are regarded by other Government departments as being the ‘eyes and ears on the ground’ a role we will endeavour to fulfil on behalf of our Parishioners.
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SSP/43 CURRENT PROJECTS: To consider allocation of, or confirmation of, Cllrs to the following projects and update on progress so far:
Devon Air Ambulance Night Landing Site; RB & the Clerk, funds are now in place. A matter of logistics for it to be installed. Clearage of drains throughout the Parish; Awaiting answers as to the drains that have been cleared as well as methods and responsibilities going forward. Cemetry extension; C McG will contact the PCC. Exton flooding risk; GM. Awaiting response from Highways and the EA. Exton play area improvements; GM & PJ. Footpaths; footpath damage should be notified to the Clerk and he will report to the Footpath Wardens, brook damage on the footpath from Woodbury to Exton was noted. Flower Street development; PJ & SK, with progress being made. Fencing for the play area on the Green; Clerk obtaining three quotes. A tender process for ‘handyman services’; Clerk obtaining three quotes. New Way Footpath repair, Woodbury Salterton; Covered under Estates & Assets. Response to recent play area safety reports; Covered under Estates & Assets. Rydon Lane Improvement; RB alongside Cty Cllr Richard Scott. Some work has already been undertaken with next stage drawings in progress. Awaiting DCC drainage plans. S106 OS expenditure; C McG, SK, RP. Clerk to organise a Zoom meeting with EDDC. Website overhaul; two companies to be approached by Clerk. RB & SK to research example websites and the potential use of Facebook. Weeding: policy and procedures. Clerk to provide Exeter City Council email to all Cllrs, as an aid to consider alternatives for dealing with weeds and agreeing the way forward
SSP/44 CO-OPTION: The Clerk confirmed that the 14 day rule has now been passed for two positions and is expecting Electoral Services to confirm WPC can co-opt. Both these places can be filled. A further posting will be required following a more recent resignation.
SSP/45 SS&P Questions: Cllrs Mrs C McGualey noted there was a need to prepare an AGM, she was keen that WPC return to operational normality as quickly as possible.
Meeting closed 8.50 pm
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WOODBURY PARISH COUNCIL
Woodbury Parish Council Offices Greenside Greenway Woodbury EX5 1LP Tel: 01395 233791 Email: [email protected]
Thursday, 04 February 2021
Dear Sergeant Stonecliffe
Re: Parking, Woodbury
We have had a number of recent careless parking incidents in the Parish and I am writing to you to seek a point of clarity:
Is it illegal to park opposite or within 10 metres (32 feet) of a junction? If so, is this something the Police seek to regularly enforce and can members of the public request that incidents are enforced?
Yours sincerely
Cllr Mrs Cheryl McGauley Chairman Woodbury PC Greenside, Greenway, Woodbury, EX5 1LP cc. Cty Cllr Richard Scott, Devon County Council Mr Richard Elliott, Exeter Neighbourhood Highway Team Mr Richard Martin, Street Scene, East Devon District Council
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Received 12th February 2021, by email:
Dear Cllr McGauley,
I am emailing in response to your letter dated 4th February re parking in Woodbury. The police are regularly contacted about parking issues in both urban and rural communities. Please do not take this email as a definitive lesson in road traffic law but there are several factors that relate to parking issues.
Contravention of the highway code rule 243; parking within 32ft/10m of a junction, is not an offence per se. Police officers (not PCSOs) would consider reporting the driver for obstructing the highway using the Officer Seen Conditional Offer (OSCO) process if they had breached rule 243 but only if there were significant aggravating factors. Such factors could include other vehicles not being able to pass at all or the parking was considered dangerous. Parking that made other road users journeys more inconvenient or meant they had to take more time to pass would not be sufficient. Members of the public can report such breaches to the police and we would respond proportionately in relation to our other demands.
Some communities will consider the use of yellow lines in areas where there are persistent issues. However, I am not always keen on the use of yellow lines as they can displace parking issues to other roads nearby where they are no lines. They are enforced by the civil enforcement officers from Devon County. Police officers and PCSOs cannot enforce them and as a result we don’t have fixed penalty notices for yellow line offences anymore.
I regularly drive or cycle through Woodbury and like all communities in the area parking is an issue in many parts of the village. The current COVID situation hasn’t helped as there are more parked vehicles for longer periods of the day.
Often parking issues are not entirely resolvable, or at least not to everyone’s satisfaction. Car ownership continues to increase and many roads were simply not designed to have that many vehicles parked on them. We encourage town and parish councils to engage with local residents to make them aware of any concerns around inappropriate parking. Enforcement, as I have detailed, is not straight forward and should be a last resort.
Please contact me if you need any clarification or want to discuss further.
Kind regards,
Richard.
Sgt 1996 Richard Stonecliffe
Neighbourhood Team Leader for Exmouth and Ottery St Mary
Exmouth Police Station
North Street
Exmouth
EX8 1JZ
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Received 12th February 2021, by email:
Hi David and Cheryl
Further to our recent communications regarding the dog fouling situation in Woodbury, I just wanted to let you know about the ideas discussed recently in a meeting with [redacted] (Clinton Estates) and [redacted] (Devon Loves Dogs). I have also been speaking with Environmental Health and EDDC and please find attached their comments. Please also see attached a leaflet created by EDDC.
> We decided it was better not to involve schools in any campaign at the moment due to the pressures they are currently experiencing, which could be reconsidered at some point in the future if required.
> Kate had an article in the Exmouth Journal last week (see attached) which mentions dog fouling on The Common, also shared on CDE/PHCT social media and [redacted] will be discussing responsible dog walking there on 17th Feb.
> Mail drop - would WPC consider organising/collating materials for a mail drop throughout Woodbury? Ideally this would be some sort of education pack, the theme might be along the lines of: after covid, how can we make Woodbury a nicer place for residents? [redacted] says: 'If WPC are supportive about some sort of mail drop for April, and you have postie on side, then we will be happy to assist further. I could provide Map of the Pebblebeds, Pebblebed Dog Code (postcard), Pebblebed Bike Code (postcard) and maybe a Dickie Bag as a prize.'
> Competitions - there could be a draw (via social media) for a free Dicky bag and some other goodies. For a chance to win, submit a picture of your being a responsible dog owner in Woodbury. For children, a colouring or poster competition with a caption - winning posters could be placed around the village, on Clinton notice boards, etc. [redacted] has some small items that could form part of a prize. Our postman Andy has indicated he may be able to deliver leaflets (or pack) for us.
> [redacted] also has A5 copies of The Four Paws Code that can be distributed along with the Pebblebed Codes.
> An observation which might be useful arising from a University of Liverpool study: 'simply telling owners they should "be responsible" is of limited use to promote behaviour change because they already believe they are. Any educational message needs to be specific what they want owners to do and why that is in the interests of the dog they love so much.'
Information for inclusion in the Woodbury News April edition - please see attached documents from Environmental Health, Devon Loves Dogs, Clinton Estates. There should be enough information there but, as an Animal Warden for 10 years and concerned resident, I might just add that I have noticed a definite increase in dog fouling in Woodbury since lockdown, a danger to children who could easily come into contact with it when playing. The reason this is dangerous is because of Toxocara Canis, a parasite which can be passed in dog faeces and can lead to toxocariasis in humans. Eggs from the worm can last a long time in the faeces or the soil and children can swallow them if their hands are contaminated. Once in their intestines, they hatch into larvae, which can go through the intestinal wall and enter the bloodstream. Then they travel to other body parts, such as liver, lungs, heart, brain or muscles, where they can cause a lot of damage, even blindness. Roundworms in dogs are very common but, thankfully, toxocariasis in children is rare. Part of being a responsible dog owner is regular worming to get rid of these parasites, when it is particularly important to remove the faeces.
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I hope the information I have collated enables you to pull together the most relevant facts for the article. If WPC decide to organise an education pack/mail drop, I'll be happy to support you in any way I can.
Kind regards
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