Freedom of Information Request 00

Information Request 03973

“On 23rd October 2012 The local DCC Councillor, The Cabinet member with responsibility for Highway Management and the leader of the council were informed of road markings in place in Axminster without a valid TRO, and that some of these were shortly due to be remarked following resurfacing. These road markings were replaced despite not having the necessary TRO and it appears that no measures have been taken to remove them or others, or signs supporting the unenforceable restrictions. And it appears that no TRO has been introduced to make these markings valid. Please supply me with copies of all communications in relation to the restrictions in that area from the time the councillors were made aware. This should include those between the councillors, officers of the council (including maintenance), contractors and East Devon District Council (including any references to PCN’s issued). Please supply copies of any documents that have been prepared in relation to the removal or reinstatement of these restrictions including dates and plans.

My request relates to 'AXMINSTER' there is no specific location as there are numerous locations which the road markings and TRO conflict. My request clearly states who I informed so unless they logged this with CSM the information would not be logged there, and as CSM was not my point of contact, my details would not have been recorded there. I did provide a few examples to the councillors of the faults but this was not a comprehensive document detailing the faults that exist.”

Please find Devon County Council’s response below in blue and blue bold text.

Please note that all three Councillors referred to above have been contacted regarding this request, and have conducted thorough checks of their electronic and manual files. All three have confirmed that they hold no information in this regard.

All information relating to ‘Axminster’ held on officers’ systems, including communications with East Devon District Council and our Consultants, Jacob’s, are provided below.

Please note that any personal information relating to third parties (ie contact details and names of members of the public) have been removed under Section 40(2) of the Freedom of Information Act – ‘Personal Information’ and are blocked out in black. Any personal information pertaining to yourself has been redacted under Section 40(1) of the Freedom of Information Act – ‘Personal Information where the applicant is the data subject’ and are blocked out in blue.

From: Peter Shepley Sent: 04 July 2013 08:48 To: Freedom of Information Office - Mailbox; Christopher Rook; Meg Booth Cc: Adrian Hale; Chris Watkins; Marie Moffatt Subject: RE: FOI 03973 (JG) - Due 10 July 2013 - Road Markings Axminster

Good Morning In 2012 we resurfaced West Street, a section of King Edward Rd and a section of Musbury Rd.

I was involved with the liaison between ourselves and our consultants, Jacobs. The brief issued to Jacobs makes no mention of incorrect lines or amendments required to TRO’s. I was never informed of any issues regarding lines until one minor issue was raised when the lining contractor placed lines incorrectly at a junction. This scheme was completed on the 3 November 2012. This is the only surfacing scheme within the urban area of Axminster during this financial year. Peter

From: Christopher Rook Sent: 04 July 2013 15:34 To: Freedom of Information Office - Mailbox Cc: Adrian Hale; Chris Watkins; Marie Moffatt Subject: RE: FOI 03973 (JG) - Due 10 July 2013 - Road Markings Axminster

Jenny, Please see response from Marie below, this includes link to folder with e-mails, and an extract from our defects spreadsheet.

There does not seem to be anything relevant and certainly not from the time that suggests, there is some discussion on Chard Street and a 44m bay, it does appear this bay is correctly marked but there may be an errant sign. It may be worth a revisit when we are next in the area, but does not seem to fit description…..

Regards Chris Rook

From: Marie Moffatt Sent: 04 July 2013 08:58 To: Christopher Rook Subject: Axminster

Chris

Extract from Defects spreadsheet relating to Axminster, as requested.

RMS order AX12766548. Widepost Lane Junction with King Edward Road DYL faded 24/8/12

RMS order Woodbury Park O/s 81 Disabled bay faded AX132620597. 29/4/13 Unable to sign bus stop by Trinity Square 2 x Bus stop signs missing the memorial, bus stop CEO put sticker on bin Y sticker to go on bin

R:\HighMgmt\Traffic Management Team\CPE\FOI Axminster 12 [detailed below **]

Regards Marie Moffatt CPE Technician

** From: John Lacey Sent: 29 March 2012 10:22 To: Marie Moffatt Subject: Axminster - UNCLASSIFIED:

Hi Marie

Just a note to say that the two bus stops in the center of Axminster are unplated.

Regards John East Devon District Council

From: Marie Moffatt Sent: 25 January 2012 15:41 To: 'Richard Housden' Subject: RE: Axminster- Chard Street - UNCLASSIFIED:

Hi Dick

Are you sure that the location is Chard Street as there is no limited waiting bay there. The bay in Chard Road has been checked by a colleague who has told me that it is correct at 44 metres long.

Regards

Marie Moffatt CPE Technician

From: Richard Housden Sent: 16 December 2011 11:06 To: Marie Moffatt Subject: Axminster- Chard Street - UNCLASSIFIED:

Hi Marie,

Only noticed this week, but when the road was resurfaced recently (I’m assuming only then) the limited waiting bay was significantly shortened and the plate/pole at the town end of the bay is now approx 9metres shy of the bay.

A man with shovel and bag of cement is needed!!

Seasons greetings

Dick

-----Original Message----- From: Wendy Harris Sent: 03 January 2012 10:03 To: Marie Moffatt Subject: Double Yellow Lines - Coombefield Lane, Axminster - UNCLASSIFIED:

Good morning Marie

I have forwarded this email to you as the gentleman concerned would like some double yellow lines.

Wendy Harris

Parking Services Administration Assistant East Devon District Council

-----Original Message----- From: CSC Sent: 21 December 2011 16:33 To: ParkingServices Subject: FW: East Devon District Council Website Enquiry - UNCLASSIFIED:

Received by csc

-----Original Message----- From: Sent: 21 December 2011 15:19 To: CSC Subject: RE: East Devon District Council Website Enquiry

Sir/Madam

Parking outside of the top end of Coombefield Lane, Axminster is becoming problematic with access for emergency vehicles being obstructed. This is outside of houses 3,4,5,6. There has been two incidents of obstruction for medical emergency vehicles attending in the last 3 weeks. Both Blue Light incidents.

It is known that the road is part privately owned and the other is an EDDC controlled asset.

I would request that Double Yellow Lines prohibiting parking on the North East End, of Coombefield Lane adjacent to the boundary area controlled by EDDC be considered for the sake of convenience and safety of residents and ease of access for emergency vehicles.

The area I refer to is shown on http://maps.eastdevon.gov.uk/mapping/assets/?x1=329727&y1=98320&x2=329889&y2=98498.

Thank you for your consideration.

Yours sincerely

-----Original Message----- From: Sent: 13 September 2011 19:07 Subject: East Devon District Council Website Enquiry

Automated Response from East Devon District Council.

Thank you for your enquiry. If you have not received a reply within five working days, please reply to this e-mail to enable us to complete your enquiry.

Please note that speculative enquiries from commercial enterprises or planning representation may not receive a response.

Many enquiries may be answered by visiting our web site at http://www.eastdevon.gov.uk/.

Category: Car Parking

Comments: Dear Sir/Madam

I live on Coombefield Lane. An asset is controlled by EDDC the car park. This can be seen on your web site from web link http://maps.eastdevon.gov.uk/mapping/assets/?x1=329727&y1=98320&x2=329889&y2=98498

The road I believe is privately owned (or part of it) Parking is an issue as is access at the top of the lane. Whilst the map I refer to has some information it is not with full clarity.

Can you confirm with a more detailed map exactly what part of the road is privately owned and what is under EDDC control.

Thank you

From: Richard Housden Sent: 14 September 2012 11:08 To: Marie Moffatt Cc: John Lacey; Chris Hall Subject: Signs & lines - UNCLASSIFIED:

Hi Marie, Here is the list of outstanding work that I can think of:-

1. Have this morning spoken with PCSO Donna BAKER from Exmouth nick regarding enforcement in Clyst St. Mary, which we will take care of, but expressed concerns about enforceability due to undergrowth coming through lines and quality of lines themselves. I seem to recall that they weren’t that good when I visited probably 12months ago. She states that there have been a number of near misses around school drop off/pick up times. If you could look into this I’m sure she would be pleased. 2. Chard Street Axminster. Limited wait plate at town end is approx 9 metres short of bay. 3. Lyme Street Axminster. Still awaiting plate for SYL 9-6 outside WEBSTERS Garage site.

Cheers Dick EDDC

From: Richard Housden Sent: 16 November 2012 11:44 To: Marie Moffatt Subject: lines & signs - UNCLASSIFIED:

Hi Marie, I’m not sure if someone has already done this one but... Limited waiting MON-SAT 9-1 1 hour, no return 2 hours o/s Merchant Antiques Honiton High St, north side east of junction Clapper Lane- plate missing. Dealer in Merchant Antiques always having to be moved on now making the proverbial hay while sun shines. HELP!!!!!

Re-lining in West St Axminster. Bus stop by Trinity Square(next to monument) consists of a long thick yellow line, and nowt else. I know this is not plated and unenforceable but should we not have the full markings?

Cheers Dick From: Mui, Chun Yui Sent: 08 June 2012 14:19 To: Peter Shepley Cc: Don Rufus; Jacobs, Exeter Subject: FW: FAO Tracey Cann - A358 The Gables to Trinity Square, Axminster - Proposed Road Closure and Approval of Signs on A35

B2300111/TCLT

Dear Peter,

I confirm that we received an approval email from the Tracy Cann (ConnectA30) dated 24 April. Please refer to emails below.

Should you have any queries, please do not hesitate to let me know.

Kind regards,

Johnny Mui BEng (Hons) Engineer, Highways Jacobs Engineering (UK) Ltd

From: Scott, David (Exeter) Sent: 25 April 2012 08:21 To: Peter Shepley; Rob Harris Cc: Rufus, Don; Mui, Chun Yui; Subject: FAO Tracey Cann - A358 The Gables to Trinity Square, Axminster - Proposed Road Closure and Approval of Signs on A35

Peter / Rob,

Firstly, sorry about the e-mail recall earlier, when I replied to the e-mail below I had a delivery error for Tracy. I have now put her direct email address on to the email.

Please consider the e-mail below from the operators of the A35.

Please can you both confirm that you are happy with a start date of Monday 17th September 2012 for the road closure itself (for phase 2).

Phase 1 that is on two way lights may be carried out either before or after this.

Rob, if this is ok, please can you programme phase 2 (closure) in for Monday 17th September for a week to 7 working days?

Many Thanks

David

From: fnc-MCEConnectA30 Sent: 24 April 2012 16:12 To: Scott, David (Exeter); fnc-MCEConnectA30 Cc: Rufus, Don; Mui, Chun Yui; Peter Shepley Subject: RE: FAO Andy Chick - A358 The Gables to Trinity Square, Axminster - Proposed Road Closure and Approval of Signs on A35

File Ref CESC0906 11/2/2a 240212-6 tc David Thank you for your e-mail. We can confirm that it is ok for you to use our network from the 14/9/2012, we cannot allow any earlier date as there is an embargo on due to the olympics. Please could you confirm that this date is ok? We look forward to hearing from you.

Kind Regards

Tracey Cann A30/A35 Administrator, Balfour Beatty

From: Scott, David (Exeter) Sent: 24 April 2012 09:42 To: fnc-MCEConnectA30 Cc: Rufus, Don; Mui, Chun Yui; Peter Shepley Subject: FAO Andy Chick - A358 The Gables to Trinity Square, Axminster - Proposed Road Closure and Approval of Signs on A35 Andy, As partnership consultants to Devon County Council I am writing to you with regard to the above scheme and the diversion route that will be required during the works. The Road Closure in Axminster will be on between the hours of 19.00 - 07.00hrs and will be for the resurfacing of a section of the A358 through the town.

The diversion route will utilise a short section of the A35 and therefore I am writing to you for approval of the diversion signage on the A35 itself. The works are programmed for September 2012. Please can you make comment on the attached diversion plan and give your approval as necessary. Many Thanks David

David Scott , Jacobs U.K Ltd

From: Mui, Chun Yui Sent: 06 December 2012 16:55 To: Ivor Winsor Cc: Peter Shepley; Don Rufus Subject: A358 The Gables to Trinity Square (Road Marking Remedials)

Ivor,

Follows to our recent telephone conversation, please find attached photos with regard to the two areas of overlapping yellow and give way marking for your reference.

Regard,

Johnny Mui BEng (Hons) Engineer, Highways

Jacobs UK Ltd

From: Mui, Chun Yui Sent: 23 January 2012 17:39 To: Peter Shepley Cc: Don Rufus; Jacobs, Exeter Subject: A358 The Gables to Trinty Square (Preliminary Drawings)

B2300116-A348C/TCLT

Dear Peter,

Please use the link below for a full set of Preliminary Drawings for your comment and approval.

Link: http://www.jacobs.com/jftt/Download.aspx?ID=d278c717-e39d-4efc-a3b3-4bf65d25ea87&RID=99ca8a7a-e53e-4208-9b82-9eeb400aa77e

Please note that you have 7 days to pick up this file archive, after 7 days (midnight 30/01/2012), it will be deleted.

This scheme will be constructed under the Term Maintenance Contract with SWH.

Also, I estimated the quantity of planings for this scheme is approx 350 m3 (795 t). Can you please advise on location and any tonnage requirements for planings for this scheme.

Should you have any queries, please do not hesitate to let me know.

Kind Regards,

Johnny Mui BEng (Hons) Engineer, Highways Jacobs Engineering (UK) Ltd

From: Mui, Chun Yui Sent: 02 May 2012 15:00 To: Peter Shepley Cc: Don Rufus Subject: A358 The Gables to Trinity Square (Diversion Plan)

Dear Peter,

Further to our recent telephone conversation, please find attached the diversion plan for this scheme. It would be much appreciated if you could assist to upload it onto Route Builder in RMS.

Many Thanks,

Johnny Mui BEng (Hons) Engineer, Highways

Jacobs Engineering (UK) Ltd

[Diversion Plan provided below]

If you wish to speak with someone regarding the above request, please contact the Information Governance Team on 01392 384678 or email [email protected]