Number of project: ELENA-2011-031 Name of project: Aarhus LRT project Interim Report Reporting period: 16.07.2013 – 15.01.2015 Including Third Bi-annual Progress Report Reporting period: 16.07.2014 – 15.01.2015 Date of report: 15.02.2015 Interim Report updated 10.12.2015 according to dialogue regarding use of exhange rate Project Director: Britta Lyager Degn, Aarhus Letbane I/S, [email protected], Telephone: +45 30 70 39 57 Project website: http://www.letbanen.dk/om-letbanen/real/ 1 DOCUMENT NO. VERSION CHECKED AALRTDOCID-49-87829 2.0 CHM - OS DATE OF ISSUE PREPARED APPROVED 10th December 2015 BLDE CRM LETBANEN.DK 1. Work Progress .................................................................................................................. 3 2. Lessons learnt and obtained experience..........................................................................10 3. Identified problems and risk for implementation ...............................................................11 4. Contracts of technical assistance.....................................................................................12 5. Status of started/planned implementation of the investment programme.........................12 6. Calculation of the leverage factor achieved......................................................................13 7. Other useful comments or information .............................................................................14 8. Request for changes in the work programme and/or budget allocation ...........................16 9. Supporting documents to provide.....................................................................................17 10. Financial statement ..........................................................................................................17 11. Outlook for the next six months........................................................................................18 Appendix A: Detailed work programme………………………………………………................... 21 Appendix B: Contracts for technical assisstance…………………………………………………. 30 Appendix C: Financial Statement…………………………………………………………………... 33 The sole responsibility for the content of this [webpage, publication etc.] lies with the authors. It does not necessarily reflect the opinion of the European Union. Neither the European Investment Bank nor the European Commission are responsible for any use that may be made of the information contained therein. Le contenu de cette [page web, publication, etc.] n'engage que la responsabilité de son auteur et ne représente pas nécessairement l'opinion de l'Union européenne. Ni la Banque européenne d’Investissement ni la Commission européenne ne sont responsables de l'usage qui pourrait être fait des informations qui y figurent. Die alleinige Verantwortung für den Inhalt dieser [Webseite, Publikation usw.] liegt bei den AutorInnen. Sie gibt nicht unbedingt die Meinung der Europäischen Union wieder. Weder die Europäische Investitionsbank noch die Europäische Kommission übernehmen Verantwortung für jegliche Verwendung der darin enthaltenen Informationen. El contenido de esta [página web etc.] solo compromete a su autor y no refleja necesariamente la opinión de la Unión Europea. Ni la Banco Europeo de Inversiones ni la Comisión Europea son responsables de la utilización que se podrá dar a la información que figura en la misma. 2 ELENA-2011-031 Aarhus LRT project – Interim Report and Third Bi-annual Progress Report LETBANEN.DK This report is produced according to the contract between the European Investment Bank (EIB) and Aarhus Letbane I/S (contract number ELENA-2011-031). The contract was signed July 16th 2013. The report is an Interim Report covering the first one and a half year of the three-year project period. The report also serves as the Third Bi-annual Progress Report, covering the period July 16th 2014 – January 15th 2015. Exchange rate applied (EUR / DKK) is 7,4500 for all budgeted costs and 7,4444 for all held costs (according to contract article II.11.1). The report uses the following abbreviations: Abbreviation Meaning (short for) Aarhus Light Rail Transit - Construction Company AALRT (Aarhus Letbane I/S) Aarhus Light Rail Transit - Operation Company (Aarhus ALDIS Letbane Drift I/S) Aarhus LRT project The ELENA funded investment programme CMC Construction and Maintenance centre Short for the Ansaldo STS and Stadler consortia that won ASAL Consortium the turnkey contract for the light rail transportation system The turnkey contract awarded to the ASAL Consortium. Contract covers purchase of the entire light rail Transportation package transportation system (tracks, OCS, platforms etc), trams and CMC The National Safety Authority. In charge of the NSA accept/approval process for the operational rules for Aarhus Light Rail. OCS Overhead Catenary System 1. Work Progress This section lists the progress and the achieved results against the initial objectives of the work programme. Over all the work is proceeding according to the plan, although some changes in terms of milestones and projects have been introduced. An updated detailed work programme is attached as appendix A. Programme Management Unit A Programme Management Unit has been established as described in the First Bi-annual Progress Report. 3 ELENA-2011-031 Aarhus LRT project – Interim Report and Third Bi-annual Progress Report LETBANEN.DK The Programme Management Unit is responsible for the preparation of tender materials and contracts with external consultants, set up a homepage, work on project planning, meeting activities etc. The Programme Management Unit consist of a Support Group and a Project Director. The unit is responsible for the day-to-day development of the Aarhus LRT Project. Currently the Support Group also relies on support from a lawyer and a communication assistant. If needed extra staff will be supplemented. Up until now, this has not been needed. In order to secure ownership and coordination to the Aarhus LRT project meetings have been held in almost all levels of the organization. In addition, the Programme Management Unit has provided technical assistance for the project groups and has been participating in the meetings of the AALRT project in general. In order to manage the programme successfully, have control of resources, and the ability to manage project risk effectively the Programme Management Unit has spent time to define project management tools. Where possible the PM-tools that are already in use by AALRT have been adopted and scaled to the Aarhus LRT Project. This includes monthly Project Progress Reports, Project Initiation Documents, Risk log, document control plans and interface management. The main achievements made by the Project Management Unit in the reporting period are: Five tender materials have been prepared for procurement Eleven external consultants have been contracted to the programme A category regarding energy planning has been added to the AALRT Qualification System. A call for external consultants to apply for prequalification to the AALRT Qualification System has been published. The AALRT Qualification System will be open for calls to be prequalified 4 times a year. A list of prequalified consultancies can be found at the AALRT homepage (http://www.letbanen.dk/om-letbanen/udbud/ raadgivningsydelser/). General programme management and development of management tools, revised budgets etc. Participation in meeting activities throughout the ALIS project organisation (weekly project management meetings, meetings in the project groups, steering group meetings and other ad hoc meeting activities). Templates for reports, contracts etc. has been produced A homepage about the programme has set up and the new project name RE:AL has been incorporated (www.letbanen.dk/om-letbanen/elena/) WP1: Preparation for the technical integration of the existing rail lines to a light rail network with rail freight capacity The transformation from a traditional local freight and passenger rail line into a light rail network with rail freight capacity poses a number of legal, safety and technical design challenges. In order to prepare for this a number of studies, tender materials, operational 4 ELENA-2011-031 Aarhus LRT project – Interim Report and Third Bi-annual Progress Report LETBANEN.DK rules, immunization of existing railway equipment and infrastructure management contracts have to be completed. The progress for the ELENA funded work in WP1 is: The project studies to immunize signalling of Mainline railway in Aarhus H is progressing very well with Rail Net Denmark (Mainline railway infrastructure owner). Immunisation is required to protect mainline signalling from the planned electrification (750VDC) on the new light rail. In summer 2014 we finished a preliminary study on possible solution for immunisation of Aarhus Central Station area from disturbance from Light Rail 750 V DC. The study was successful in finding solutions that significantly has reduced the expected construction cost. Two different possible solutions were identified for further analysis: 1. 77 Hz Relays – traditional approach (replacing existing DC Track Circuit relays at Aarhus C) 2. FETR – New approach (Adding another DC relay in the feed end of each Track Circuit at Aarhus C) Following a detail studies has been prepared. The result of the detailed studies from the analysis is that Rail Net Denmark’s department for safety/operations has approved the use of the FETR-construction at Aarhus H, under certain circumstances. This means that a hybrid combination