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European Parliament EUROPEAN PARLIAMENT ««« « « « « 1999 « « 2004 ««« Session document FINAL A5-0225/2000 6 September 2000 * REPORT on the initiative of the Portuguese Republic with a view to the adoption of a Council Decision establishing a Secretariat for the Joint Supervisory Data Protection Bodies set up by the Convention on the Establishment of a European Police Office (Europol Convention), the Convention on the Use of Information Technology for Customs Purposes and the Convention implementing the Schengen Agreement on the gradual abolition of checks at the common borders (Schengen Convention) (7381/2000 – C5-0230/2000 – 2000/0804(CNS)) Committee on Citizens' Freedoms and Rights, Justice and Home Affairs Rapporteur: Jorge Salvador Hernandez Mollar RR\420229EN.doc PE 285.943 EN EN Symbols for procedures * Consultation procedure majority of the votes cast **I Cooperation procedure (first reading) majority of the votes cast **II Cooperation procedure (second reading) majority of the votes cast, to approve the common position majority of Parliament’s component Members, to reject or amend the common position *** Assent procedure majority of Parliament’s component Members except in cases covered by Articles 105, 107, 161 and 300 of the EC Treaty and Article 7 of the EU Treaty ***I Codecision procedure (first reading) majority of the votes cast ***II Codecision procedure (second reading) majority of the votes cast, to approve the common position majority of Parliament’s component Members, to reject or amend the common position ***III Codecision procedure (third reading) majority of the votes cast, to approve the joint text (The type of procedure depends on the legal basis proposed by the Commission) PE 285.943 2/20 RR\420229EN.doc EN CONTENTS Page PROCEDURAL PAGE ..............................................................................................................4 LEGISLATIVE PROPOSAL.....................................................................................................5 DRAFT LEGISLATIVE RESOLUTION ................................................................................14 EXPLANATORY STATEMENT ............................................................................................... RR\420229EN.doc 3/20 PE 285.943 EN PROCEDURAL PAGE By letter of 6 May 2000 the Council consulted Parliament, pursuant to Article 39(1) of the EU Treaty, on the initiative of the Portuguese Republic with a view to the adoption of a Council Decision establishing a Secretariat for the Joint Supervisory Data Protection Bodies set up by the Convention on the Establishment of a European Police Office (Europol Convention), the Convention on the Use of Information Technology for Customs Purposes and the Convention implementing the Schengen Agreement on the gradual abolition of checks at the common borders (Schengen Convention) (7381/2000 – 2000/0804(CNS)). At the sitting of 19 May 2000 the President of Parliament announced that she had referred this proposal to the Committee on Citizens' Freedoms and Rights, Justice and Home Affairs as the committee responsible (C5-0230/2000). The Committee on Citizens' Freedoms and Rights, Justice and Home Affairs appointed Jorge Salvador Hernandez Mollar rapporteur at its meeting of 6 June 2000. It considered the initiative of the Portuguese Republic and the draft report at its meetings of 22 June, 12 July and 4 September 2000. At the last meeting it adopted the draft legislative resolution unanimously with 2 abstentions. The following were present for the vote: Graham R. Watson, chairman; Robert J.E. Evans, Bernd Posselt, vice-chairman; Jorge Salvador Hernández Mollar, rapporteur, Jan Andersson (for Sérgio Sousa Pinto), Niall Andrews, Alima Boumediene-Thiery, Rocco Buttiglione, Marco Cappato, Michael Cashman, Ozan Ceyhun, Carlos Coelho, Thierry Cornillet, Gérard M.J. Deprez, Giuseppe Di Lello Finuoli, Francesco Fiori (for Marcello Dell'Utri pursuant to Rule 153(2)), Evelyne Gebhardt (for Martin Schulz), Anna Karamanou, Margot Keßler, Timothy Kirkhope, Ewa Klamt, Alain Krivine (for Pernille Frahm), Baroness Sarah Ludford, Hartmut Nassauer, William Francis Newton Dunn (for Charlotte Cederschiöld), Arie M. Oostlander (for Daniel J. Hannan), Elena Ornella Paciotti, Hubert Pirker, Martine Roure (for Joke Swiebel), Anna Terrón i Cusí, Maurizio Turco (for Frank Vanhecke) and Christian von Boetticher. The report was tabled on 6 September 2000. The deadline for tabling amendments will be indicated in the draft agenda for the relevant part-session. PE 285.943 4/20 RR\420229EN.doc EN LEGISLATIVE PROPOSAL Initiative of the Portuguese Republic with a view to the adoption of a Council Decision establishing a Secretariat for the Joint Supervisory Data Protection Bodies set up by the Convention on the Establishment of a European Police Office (Europol Convention), the Convention on the Use of Information Technology for Customs Purposes and the Convention implementing the Schengen Agreement on the gradual abolition of checks at the common borders (Schengen Convention) (7381/2000 – C5-0230/2000 – 2000/0804(CNS)) The initiative is amended as follows: Text proposed by the Portuguese Republic1 Amendments by Parliament (Amendment 1) Recital -1 (new) (-1) Protection of natural persons as regards processing of personal data is a matter of vital concern to the Union institutions, and, to enable the appropriate provision to be made in the medium term, rules should be adopted to lay down common protection standards and, as provided for in this initiative, a single body established to safeguard the above protection. Justification: The quantities of personal information being processed automatically are expanding unremittingly and, if used improperly, could undermine the position of the persons to whom the recorded data relate. In order to cope in these circumstances, public bodies need to be set up to protect citizens and guarantee respect for their fundamental right to privacy. The Union institutions are aware that they have a responsibility in this area and should consequently embark without further delay on an ambitious legislative programme with a view, in the medium term, to enforcing common protection standards by means of a single supervisory body, established under the third pillar, and, in the long term, to laying down standards and setting up a single supervisory body established on a Union-wide basis. 1 OJ C 141, 19.5.2000, p. 20. RR\420229EN.doc 5/20 PE 285.943 EN (Amendment 2) Recital 3 (3) For practical reasons and without (3) For practical reasons and bearing in prejudice to any future decision providing mind that Title VI of the EU Treaty must for the transformation of the existing Joint be communitised and that the Joint Supervisory Bodies into one single body, Supervisory Bodies must develop with a vested with legal personality, and an own view to their ultimate conversion into one budget, the administration of the Data single body, vested with legal personality, Protection Secretariat should be closely and an own budget, the administration of linked to the General Secretariat of the the Data Protection Secretariat should Council, while safeguarding its provisionally be closely linked to the independence in the exercise of its tasks. General Secretariat of the Council, while safeguarding its independence in the exercise of its tasks. Justification: Neither from the point of view of defending citizens’ interests nor from the point of view of administrative rationality are there any sensible reasons why there should be three distinct Joint Supervisory Bodies. The legal principle of fair and equal treatment for all citizens requires that there should be just one body to enforce and interpret the rules in accordance with the same criteria. That is why the three Joint Supervisory Data Protection Bodies must be merged as soon as possible to form a single body that must have legal personality and its own budget, thus guaranteeing that it will be able to act independently to uphold the interests of individuals. As matters currently stand, to set up a single Secretariat for the three Joint Supervisory Data Protection Bodies is a timid step forward that will do nothing whatsoever to resolve the basic problem. In addition, Article 42 of the EU Treaty makes provision for the incorporation of areas under Title VI of the EU Treaty into Title IV of the EC Treaty. Such a decision must result in the secretariat being attached to the Commission, in view of its responsibilities as laid down in the EC Treaty. (Amendment 3) Recital 4 (4) In order to ensure this independence, (4) In order to ensure this independence, decisions on the appointment and removal decisions on the appointment and removal from office of the head of the Data from office of the head of the Data Protection Secretariat should be taken by Protection Secretariat shall be taken by the the Deputy Secretary-General of the Deputy Secretary-General of the Council, Council, acting on a proposal of the Joint acting on a proposal of the Joint Supervisory Bodies, and the other officials Supervisory Bodies, and the other officials assigned to the Data Protection Secretariat assigned to the Data Protection Secretariat should be placed exclusively under the shall be placed exclusively under the instructions of the Secretariat’s head. instructions of the head of the Data PE 285.943 6/20 RR\420229EN.doc EN Protection Secretariat. Justification: (In the Spanish text, the word ‘Director’ has been corrected and replaced by a more accurate term, ‘Secretario’). The head of the
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