Republic of Rwanda Ministry in Charge of Emergency

REPUBLIC OF RWANDA

MINISTRY IN CHARGE OF EMERGENCY MANAGEMENT

Jya Mbere Project/Socio-Economic Inclusion of Refugees and Host Communities Project

(SEIRHCP)

Quarter Two Progress Report

October - December 2020

March 2021

Contents I. Executive Summary of the implementation period (October - December 2021) ...... 6 II. Update on the Implementation of Strategic Plan for Refugee Inclusion 2019-2024 ...... 10 III. Implementation Progress by Component ...... 11 Component One: Access to Basic services and Socio-economic Investments ...... 11 Sub-component 1(a): Access to basic services ...... 13 Sub-component 1(b): Socioeconomic Investments ...... 22 Component Two: Economic Opportunity ...... 24 Subcomponent 2(a): Access to finance ...... 24 Subcomponent 2(b): Capacity building for access to finance ...... 24 Component Three: Environmental Management ...... 26 Component Four: Project Management/M&E...... 26 Staffing and provision of equipment ...... 26 Monitoring and Evaluation (M&E) ...... 27 Compliance with Safeguards Policies ...... 28 Stakeholder Engagement ...... 30 Technical Team (TT) & Project Steering Committee (PSC) Meetings ...... 31 Grievance Redress Mechanism ...... 31 Strategic communications for raising awareness on refugees right to work ...... 32 Capacity building...... 33 Financial Management and Disbursements...... 33 Procurement implementation progress ...... 33 V. Updates on the implementation of the second implementation support mission conducted from 5th to 9th October 2020 ...... 34 VI. Key Challenges and way forward ...... 37 VI. Key planned activities for Jan-March, 2021 ...... 37 VIII. Appendices...... 39 Annex 1. Summary of stakeholder Engagement Activities ...... 39 Annex 2: Summary of progress against the results framework...... 41

LIST OF TABLES

Table 1: Updates on implementation progress of SPRI ...... 11 Table 2: Status of component one subprojects ...... 12 Table 3: Progress of construction works for 40 classrooms in Gisagara District ...... 13 Table 4: Number of casual labors per site for classrooms under construction in Gisagara District...... 14 Table 5: Summary of progress for ongoing feasibility studies for classrooms construction...... 16 Table 6: Summary of progress for supply of desks in existing schools in Gatsibo District...... 17 Table 7: Number of students using supplied desks on existing schools in Gatsibo ...... 17 Table 8: Number of casual workers for supply of desks at existing classrooms in Gatsibo ...... 17 Table 9: Implementation progress of feasibility studies for construction/upgrade of TVETs ...... 19 Table 10: Number of equipment lots supplied to the Ngarama Health Center ...... 20 Table 11: Implementation progress of health center subprojects as of Dec 2020...... 21 Table 12: Implementation progress of water supply system as of Dec 2020 ...... 22 Table 13: Implementation progress markets subproject as of Dec 31,2020 ...... 23 Table 14: Progress for access to finance as of December 31, 2020 ...... 24 Table 15: Progress of activities for Needs Assessment of beneficiaries of component two ...... 25 Table 16: Progress of activities to support implementation of component two ...... 25 Table 17: Progress for rehabilitation of ravines and construction of surface or ground water reservoirs ...... 26 Table 18: Summary of compliance with safeguards for ongoing construction activities in Gisagara as of December 31,2021 ...... 29 Table 19: Summary of grievance redress as of December 31, 2021 ...... 31 Table 20: Summary of procurement implementation progress...... 33

LIST OF FIGURES

Figure 1: Location of refugee camps and Refugee statistics, as of November 30,2020 ...... 6 Figure 2: Elevation of bricks masonry works at GS MUGOMBWA block 1 ...... 15 Figure 3: Elevation of Bricks masonry works for First floor completed at EP nyabitare ...... 15 Figure 4: Casting concrete columns for first floor at GS MUGOMBWA Block 2 ...... 15 Figure 5:First floor slab casted at EP LINDA...... 15 Figure 6: Ongoing construction of Pit latrines...... 15 Figure 7: ongoing construction of Pit laytrines at EP NYABITARE...... 15 Figure 8: Sample of Picture for delivered desks under use ...... 18 Figure 9: Surgical lamp and Lab Fridge...... 20 Figure 10: Radiant warmer and Autoclave ...... 21 Figure 11: Temperature and address recording as well as hand washing stations with fences before accessing the site ...... 30 Figure 12: Illustration of site visit meeting with workers at GS Mugombwa ...... 30 Figure 13: The Director of GS Mugombwa briefing WB country Manager and Minister of MINEMA before site tour ...... 32 Figure 14: Different delegates touring construction site ...... 32

Acronyms

AEC: African Entrepreneur Collective

BPR: Bank Populaire du Rwanda

COVID 19: Corona Virus Disease 19

DIA: District Implementation Agreement

ESA: Environmental and Social Audit

IDA: International Development Association

ISM: Implementation Support Mission

IT: Information Technology

JV: Joint Venture

LODA: Local Administrative Entities Development Agency

NST1: National Strategy for Transformation One

MINEMA: Ministry in Charge of Emergency Management

MININFRA: Ministry of Infrastructure

MoH: Ministry of Health

RBC: Rwanda Biomedical Center

RFP: Request for Proposal

RPF: Resettlement Policy Framework

RTDA: Rwanda Transport Development Agency

SEIRHCP: Social Economic Inclusion of Refugee and Host Community Project

ToRs: Terms of References

TT: Technical Team

TVET: Technical and Vocational Education and Training

UNHCR: United Nation High Commission of Refugees

WASAC: Water and Sanitation Corporation

WDA: Workforce Development Agency

I. Executive Summary of the implementation period (October - December 2021)

The Socio-Economic Inclusion of Refugees and Host Communities in Rwanda Project (JYA MBERE PROJECT) seeks to consolidate the ongoing shift in the way refugees are handled in Rwanda from a humanitarian to a long-term, government-led developmental response that includes host communities. In line with the Comprehensive Refugee Response Framework (CRRF) and the Government of Rwanda’s Strategic Plan for Refugee Inclusion 2019-2024, the project development objective is to “improve access to basic services and economic opportunities for refugees and host communities, and support environmental management, in the target areas in Rwanda.” The project aims to mitigate the negative impacts of refugees on the environment and in terms of access to and quality of services, while maximizing livelihood and employment opportunities for refugees and host communities to grow the local economy and build self-reliance. The project also looks to address gender concerns and strengthen social relations between refugees and host communities.

The Ministry in charge of Emergency Management (MINEMA) coordinates the implementation of the Project, which is implemented in the six districts hosting refugee camps, namely Gatsibo, Gicumbi, Gisagara, Karongi, Kirehe and Nyamagabe Districts hosting respectively Nyabiheke, Gihembe, Mugombwa, Kiziba, Mahama and Kigeme camps.

Figure 1: Location of refugee camps and Refugee statistics, as of November 30,2020

The project financing is USD 60 million from the International Development Association (IDA), including USD 50 million from the IDA18 sub-window for refugees and host communities. The effectiveness date is 14th August 2019 and closing date is 31st October 2024. The project has four (4) components:

• Component 1: Access to Basic Services and Socio-economic investments (implemented by the six participating Districts, supported by MINEMA) • Component 2: Economic Opportunity [implemented by the Development Bank of Rwanda (BRD)] • Component 3: Environmental Management (implemented by MINEMA) • Component 4: Project Management/M&E (implemented by MINEMA)

This quarter progress report covers the implementation period from October 1 to December 31, 2020. It presents progress by component and key challenges, proposed way forward as well as key planned activities for the next implementation period January to March 2020.

❖ Component One: Access to basic services and socio-economic investments

Classrooms construction

250 classrooms are currently planned for construction in Nyamagabe (73), Gicumbi (12), Gatsibo (55), Kirehe (70) and Gisagara (40) districts. For Gisagara, construction activities are at 43.63% For the remaining districts, final feasibility studies reports are under final review.

Technical and Vocational Education and Training (TVET) school’s construction/upgrade

Feasibility studies are ongoing for TVET to be upgraded in Gatsibo and Nyamagabe Districts where revised and first reports were respectively submitted on December 30th and 23rd 2021. Kirehe District already is addressing World Bank (WB) comments on feasibility study report as the consultancy firm was commissioned by the District. The consultancy firm to conduct the feasibility study for a TVET center to be constructed in Karongi was hired and the study is ongoing. However, the re-advertised tender for TVET to be constructed in Gicumbi failed due to a lack of qualified bidders and Terms of Reference were under review.

Equipment for classrooms

5,732 (including 1,497 of this reporting period) out of 6,730 desks have been supplied at 20 out of 26 schools in Gatsibo Districts for existing classrooms.

Equipment for Ngarama Health center

During this reporting period, six (6) out of nine (9) lots were totally supplied and remaining 3 lots were under supply. All supplied equipment is being used.

Health facility construction

Firms to conduct feasibility studies for construction of health center in Nyamagabe and upgrade of Kirehe District Hospital have been hired and feasibility studies are ongoing. Firm to conduct the feasibility study for the upgrade of the health center in Gicumbi was commissioned by the District and the study is ongoing.

Water supply system rehabilitation and extension

In Karongi, Gatsibo and Nyamagabe Districts, water supply systems will be rehabilitated and extended. Tenders for hiring consultancy firm and consultant to conduct Environmental and Social Audit is ongoing in Karongi and screening report is under preparation in Gatsibo District. For Nyamagabe, safeguards screening report is under preparation.

Markets construction

Consultancy firms to conduct feasibility studies for markets to be upgraded in Gatsibo and Nyamagabe Districts have been hired and feasibility studies are ongoing. For market to be upgraded in Gisagara Districts and selling points to be constructed in Gicumbi, tenders for hiring aforesaid firms are ongoing.

Roads upgrade

Roads will be upgraded in Karongi and Kirehe Districts with 110 km (43 and 67 Km respectively) to connect host communities and refugees to employment possibilities. These subprojects are under the tendering process for feasibility study and is at the level of combined technical and financial proposals. Given that the available budget will not cater for the abovementioned increase in road length, budget will be reallocated across and within component one to cover the increased cost. At the same time, the government is preparing a request for additional financing to ensure all originally planned activities can be financed and to address the impacts of COVID-19. The latter is being prepared simultaneously with a project restructuring that would extend the project lifespan to cover a sufficient maintenance period for the roads and to shift responsibility for implementation of the roads subprojects to the Rwanda Transport Agency (RTDA) as a mandated institution.

❖ Component Two: Economic Opportunity

Banque Populaire du Rwanda (BPR) Atlas Mara and African Entrepreneur Collective (AEC) RT Ltd signed a subsidiary financing agreement with BRD to become participating financial institutions

under component two. AEC has a pipeline of more than 300 proposals. Furthermore, the Firm to conduct the capacity needs assessment for stakeholders through the financing value chain was hired during this quarter and will commence work.

❖ Component Three: Environmental Management

Tender related to hiring consultancy firm to conduct feasibility study is at the stage of contract negotiation.

❖ Component Four: Project Management, Monitoring and Evaluation.

Staffing: Two (2) staff (Communication specialist and Project Manager) were brought on board and a total of 17 staff out of 19 required 100% based staff. The final two positions being two (2) Civil Engineers, were put on hold to wait for the process of transferring roads implementation responsibilities to RTDA which will identify and select technical staff for the project as necessary.

Baseline survey: Tender for hiring consultancy firm to conduct baseline survey is at contract signing level.

Project Management Information System (P-MIS): P-MIS will support monitoring of project activities. It is at final stage of development where User Acceptance Test (UAT) has been performed by end users and system developer for further verification before moving it to hosting environment. User guide manuals have been prepared.

Compliance with safeguards: Safeguards instruments are under preparation for classrooms, TVETs, health facility and markets construction/upgrade subprojects except for Gicumbi selling point and Gisagara market under tendering process, Gicumbi TVET due to failure of tender and Gatsibo WSS which is under preparation of screening report. For roads upgrade and ravines rehabilitation, tendering processes for hiring firms for feasibility studies are ongoing. For ongoing classrooms construction activities in Gisagara, mitigation measures for environmental and social impacts are being implemented including COVID-19 preventions. The latter resulted in reduction of workers at 30 % on construction sites. For the selling point to be constructed in Gicumbi, the owner of the land has been compensated using Government funds via the “willing buyer, willing seller” approach.

Stakeholder Engagement: Meetings were mostly held virtually. Coordination meetings held include meetings with BRD, Districts Field Specialists and contractors. Meetings with beneficiaries and camp- based staff were put on hold due to COVID-19 prevention measures.

Grievance Redress Mechanism (GRM): Three (3) Grievance Redress Committees have been established. Grievances were reported in person, site visit meeting and received via telephone messages (WhatsApp group for monitoring classrooms constructions in Gisagara). Eight (8) complaints related to ongoing construction activities in Gisagara were reported and addressed.

Strategic Communication Strategy on Refugees Right to Work: Campaign have been put on hold due to Covid-19 prevention measures

Capacity building: Trainings for established GRCs were put on hold due to COVID-19 preventive measures prohibiting face to face meetings.

Financial Management: The disbursement rate of the project is at 3.96%, with no additional disbursements during the quarter. The Project is planning to submit a withdrawal application for US$ 8,880,037.29 next quarter.

Procurement: Seven (7) contracts have been signed out of 12 planned tenders

Additional Financing (AF) and Restructuring of the Project

During this reporting period, activities of AF and project restructuring includes preparation of drafts of AF and Restructuring Proposal and Strategy Note. The proposal is for USD 20,000,000 and an extension of 2 years on the five (5) year project lifespan making it Seven (7).

Challenges and proposed way forward

During this reporting period, encountered challenges include: (a) delays in the implementation of some activities due to the reduced number of staffs in the office and construction sites and inability to hold face-to-face meetings/trainings/field work due to Covid-19; and (b) failure of tenders due to a lack of qualified bidders. As per the highlighted challenges, the proposed ways forward are: (a) working remotely and resuming activities whenever conditions will allow; (b) extending delivery and implementation periods of contracts; and (c) reviewing requests for proposals and re-advertising failed tenders.

II. Update on the Implementation of Strategic Plan for Refugee Inclusion 2019-2024

During the Leaders’ Summit for Refugees held in New York, on 20th September 2016, the Government of Rwanda made four commitments towards refugees’ inclusion. Below is a table with an update on implementation progress as of the end of the reporting period.

Table 1: Updates on implementation progress of SPRI

Commitment Updates as of December 31, 2021

1. Public launch of joint MIDIMAR-UNHCR livelihoods The reviewed strategy was finalized. The launch of reviewed strategy, with a focus on graduating camp-based refugees strategy is expected to take place in April, 2021. out of assistance programs and increasing formal access to work opportunities;

2. Commitment to ensure that 100% of refugees are in 61,283 refugees (77.4 % of the total number of refugees above possession of valid refugee identity cards issued by the 16) are in possession of refugee IDs. This target is expected to Government of the Republic of Rwanda (NIDA) by end of be met by this year. There are refugees who are turning 16 2017; Years old. Their IDs are being processed gradually.

3. Commitment to ensure that 100% of refugee students in 29,140 (girls: 14,524 and boys: 14,616) refugee students are secondary school and 50% in primary schools will be enrolled in the primary schools and 15,121 (girls: 7,582 and integrated into national education systems by the end of boys: 7,539) enrolled in secondary schools. and 100% of 2018 refugee students in primary and secondary schools are integrated into national education system.

4. Commitment to ensure that 100% of urban refugees will 8,014 urban refugees and refugee students have been enrolled have the opportunity to buy into the National Health (100 % of refugees meeting the requirements). Insurance System (NHIS) by the end of 2017 All Urban and refugee students who are turning 16 or new registered asylum and urban refugees will be enrolled progressively during 2021-2022 fiscal year.

III. Implementation Progress by Component

Component One: Access to Basic services and Socio-economic Investments

Component one has two subcomponents: sub-component 1(a) on access to basic services and subcomponent 1(b), being socio-economic investments. Sub-component 1(a) subprojects under implementation during this reporting period were classrooms construction, Technical and Vocational Education and Training (TVET) school construction/upgrade, equipping of existing classrooms and health centers, health facilities construction/upgrade as well as water supply system rehabilitation and extension.

Under sub-component 1(b), the feasibility studies for the two roads upgrade are under the tendering process, and the feasibility study for market construction/upgrade is in the early stages of implementation. Below is a table summarizing component one implementation status.

Table 2: Status of component one subprojects

Subproject type Under Procurement Completed

Number approved Not commenced yet Implementation ongoing Sub-component 1(a): Access to Services

Classroom 12(hiring consultancy firm for construction/feasibility 250 210 Feasibility study) 198(under review of 40 0 study final feasibility studies report)

Classroom equipment 40 (supplier signed contract, supply is (desks per one 554 210 on hold and will be initiated after 150 154 classroom) completion of construction works)

School latrine 338(under review of final feasibility 386 338 48 0 construction study reports)

3(ongoing feasibility study) and TVET center 4 4 1(hiring the consultancy firm for 0 0 construction/upgrade Feasibility study) 1 (ongoing hiring process for the TVET center equipment 1 1 0 0 supplier)

2(hiring consultant and consultancy Water supply systems 3 3 firm for Environmental and Social 0 0 Audit)

Health center 2 2 2 (ongoing feasibility studies) 0 0 construction/upgrade

6 out of 9 lots Health center equipment 1 0 0 0 equipment supplied, 3 under supply

Hospital upgrading 1 1 1(ongoing feasibility study) 0 0

Subproject type Under Procurement Completed

Number approved Not commenced yet Implementation ongoing Sub-component 1(b): Socio-economic investments

Road 2(hiring firm to conduct feasibility 2 0 0 0 upgrading/construction study)

Market/selling point 4 4 4(ongoing feasibility study) 0 0 construction/upgrade

TOTAL 1,208 773 603 238 155

Following are details per sub-component and output. Sub-component 1(a): Access to basic services Classrooms construction in Gisagara

In Gisagara, construction works were initiated in the last quarter on September 26 and are expected to last for four (4) months. 52.56 % of 2,968 students are refugee students who are enrolled in 2 schools (GS Mugombwa and EP Linda) where 30 classrooms are being constructed (20 in GS Mugombwa and 10 in EP Linda). This will reduce overcrowding in classrooms and ongoing construction works generated working opportunities (casual labors) to 987 host community members and refugees.

Table 3: Progress of construction works for 40 classrooms in Gisagara District

Number of Number of Progress Next quarter # School Target classrooms (G+1) toilets (%) target

1 Ecole Primaire (EP) 10 12 100 47 95 Nyabitare

2 EP Linda 10 12 100 44 95

3 Groupe Scolaire (GS) 20 24 100 42 95 Mugombwa

Total 40 48 100 43.63 95

Table 4: Number of casual labors per site for classrooms under construction in Gisagara District

# School Casual Progress against target % Month 1 labors HC (60%) Refugees (40%) Females (50%)

Oct 90 100 0 33.33 1 EP Nyabitare2 Nov 73 100 0 39.73

Dec 65 100 0 41.54

Oct 212 76.42 23.58 33.02

2 EP Linda Nov 64 85.94 14.06 20.31

Dec 89 92.13 7.87 17.98

Oct 184 73.37 26.63 38.04

3 GS Mugombwa Nov 112 73.21 26.79 42.86

Dec 98 72.45 27.55 39.80

Total 987 82.57 17.43 34.65

Below are the pictures showing the progress of construction works in Gisagara district.

Figure 2: Elevation of bricks masonry works at GS MUGOMBWA block 1 Figure 5:First floor slab casted at EP LINDA Figure 3: Elevation of Bricks masonry works for First

floor completed at EP nyabitare

Figure 6: Ongoing construction of Pit latrines

Figure 4: Casting concrete columns for first floor at GS MUGOMBWA Block 2 Figure 7: ongoing construction of Pit laytrines at EP NYABITARE

Classrooms construction on Gatsibo, Gicumbi, Nyamagabe and Kirehe

210 classrooms are planned to be constructed in Gatsibo, Gicumbi, Nyamagabe and Kirehe in order to reduce overcrowdings in classrooms and improve education quality for host community members and refugees living there.

Table 5: Summary of progress for ongoing feasibility studies for classrooms construction

# District Subproject Target Achievement3 Challenges Next quarter target

1 Gatsibo Construction of • Hiring contractors final draft of FS, ESIA/ESMP reports Delay to submit Contract drafted for 55 classrooms and supervising firm were submitted on November 17. revised version hiring the and 60 toilets Consultant is addressing comments contractor for construction works

2 Gicumbi Construction of Consultant is addressing comments Failure of tender Contract drafted for 12 classrooms received on first draft of FS, ESIA/ESMP due to the lack of hiring the and 24 toilets reports were submitted on Dec 2 qualified bidders contractor for that resulted into construction works re-advertisement

3 Nyamagabe Construction of Final draft of FS, ESIA/ESMP reports Delay to submit Contract drafted for 73 classrooms were submitted and Consultant is inception report hiring the and 146 toilets addressing comments and revised version contractor for of FS report draft construction works

4 Kirehe Construction of Final draft FS, ESIA/ESMP reports were Contract drafted for 70 classrooms submitted on December, 24. Major hiring the and 108 toilets change is to add on a new site (Paysant contractor for L) nearby Mahama refugee camp to construction works accommodate refugee students

Classrooms construction activities supervised in Gisagara District

The target for the reporting period is to complete supervision of classrooms construction activities in Gisagara District. Supervision works are ongoing as construction works are at 43.63%.

Equipping existing classrooms with necessary materials in the districts hosting refugee camps

The tender for supply of chairs/school desks for existing classrooms targeted 7,000 chairs/school desks for 26 existing schools in Gatsibo District that have four (4) to three (3) students per desks among which some are very old. Those afore said schools include three (3) schools attended by refugee students from Nyabiheke refugee camp. However, number of desks to be supplied were reduced to 6,730 desks given

that the awarded contract equivalent to 363,993,420 Frw exceeded planned budget equivalent to 350,000,000 Frw, hence contract amendment by reducing 4% and remaining with 349,953,270 Frw. Table 6: Summary of progress for supply of desks in existing schools in Gatsibo District

% of Next Current Cumulative Target Cumulative Comment quarter quarter progress target

Number of desks 1,497 5,7324 6,730 85.17 Covid-19 prevention 100 % measures hindered completion of supply

Table 7: Number of students using supplied desks on existing schools in Gatsibo

Number of students Total HC Refugees Female

Studying in schools 41,281 40,422 859 21,056

Sitting on desks purchased by the project 9,722 8,965 757 5,132

Table 8: Number of casual workers for supply of desks at existing classrooms in Gatsibo

Casual labors by district

Gatsibo Kigali

# Activities Total number HC(60%) Refugees (40%) Female (50 %) Total number HC Refugees Female

1 Welding 8 100 0 0 25 100 0 0

2 Assembling 6 100 0 0 7 0 0 100

3 Painting 6 100 0 0 32 78.125 0 21.875

Total 20 100 0 0 64 89.0625 0 21.875

Materials for remaining 998 desks have been supplied and welding and assembling is ongoing.

Figure 8: Sample of Picture for delivered desks under use

Figure 9: Sample picture for supplied materials of desks under welding and assembling

TVET Construction in the districts hosting refugee camps in Nyamagabe (1), Gicumbi (1), Karongi (1), Kirehe (1) & Upgrade in Gatsibo (1)

Many refugees and host community members lack post-secondary education options, particularly TVET, which can help employment prospects. Subsequently, TVETs were planned to be constructed in Nyamagabe, Karongi, Gicumbi and Kirehe districts, and upgraded in Gatsibo District. At the end of this reporting period, it was targeted to have feasibility study report and implementation progress is

presented in the following table per each district. Trades of each TVET have been selected based on gaps identified within the districts and are summarized in the table below.

District Proposed trades Karongi boat Making and mechanics, fish farming, tailoring and General Basic Mechanics Gicumbi Carpentry, Welding, Masonry, automotive Engine Technology and Tailoring. Gatsibo Masonry, Carpentry, Tailoring and Welding. Nyamagabe Carpentry, Masonry and Welding Kirehe Masonry, Carpentry, Tailoring, Welding and Electricity

Table 9: Implementation progress of feasibility studies for construction/upgrade of TVETs

# District Subproject Target Achievement Comment Next quarter target

1 Gatsibo TVET Feasibility final reports submitted on - Initiating tender for upgrade study Dec 30. construction works report

2 Gicumbi TVET Feasibility ToR under review following Among five (5) bidders who RFP issued to the Construction study repetitive failure (3 times) responded on shortlisting phase on shortlisted bidder. report of tender third time, three (3) did not provide For preparation of all required documents and two (2) FS and ESIA report were not allowed to pass because a minimum of three (3) candidates is required

3 Karongi TVET Feasibility Ongoing FS, under Failure of tender due to lack of Draft Final Construction study preparation of inception qualified bidder feasibility study report and need assessment report reports expected on Jan 15

4 Kirehe TVET Feasibility Under review of feasibility _ Tender for hiring Construction study study report and EIA the contractors report following WB comments initiated received on Nov 26.

5 Nyamagabe TVET Feasibility First drafts of FS, ESIA/ESMP Feasibility study Construction study reports were submitted on report approved report Dec 23 for review and comments to be addressed were provided to the consultant

Equipping existing TVET with necessary materials in districts hosting refugee camps

Apart from construction activities, Jya Mbere project procures also equipment for constructed facilities and or existing ones in need. To that end, Gisagara had a completed one (Mugombwa TVET school) nearby Mugombwa refugee camp in need of equipment in order to help its host community members and

refugees get post-secondary option and prosper from employment. This reporting period targeted to have supplier of equipment for Mugombwa TVET and it ended with a contract at signing level. Afore-said equipment are for trades of Electricity, Masonary and Tailoring.

Equipping existing Health Center with necessary materials in Gatsibo District

Equipment for the Ngarama Health Center continued to be suppled across to this quarter. During this reporting period, two (2) lots (Medical kits-Lot 3, and Sterilization machine-Lot 6) out of nine were totally supplied and remaining 3 lots (Maternity & Neonate equipment, General medical equipment, Medical furniture) were under supply. All supplied equipment is in use.

Table 10: Number of equipment lots supplied to the Ngarama Health Center

% of supplied equipment Equipment Current quarter Cumulative Target (lots/items) lots 2 6 9 66.67

Sample of pictures for equipment supplied in this reporting period

Figure 9: Surgical lamp and Lab Fridge

Figure 10: Radiant warmer and Autoclave

Health centers construction and District hospital update

Basic needs of refugees are met in camp-based health clinics run by UNHCR (implementing partner). However, for more serious health issues, refugees are referred outside to district hospitals and higher facilities. Some issues are also addressed through health centers at the sector level. Progress for planned health center construction and district hospital upgrade subprojects is presented below.

Table 11: Implementation progress of health center subprojects as of Dec 2020

District Subproject Target End Q2 Achievement Comments Next quarter 20/21 target

Gicumbi Health center FS, ESIA/ESMP Ongoing FS was Delay due to FS, ESIA/ESMP upgrade reports and EIA commissioned by the District Covid-19 reports and EIA certificate and first draft was submitted restriction certificate on Dec 29, 2020 measures

Nyamagabe Health center FS, ESIA/ESMP Ongoing FS since Dec 16,2020 FS, ESIA/ESMP construction reports and EIA and under preparation of reports and EIA certificate inception report certificate

District Hospital upgrade in Kirehe District Hospital

Kirehe District Hospital is targeted to be upgraded to better serve the population living in Kirehe District and refugees hosted in Mahama refugee camp. During this quarter, a firm to conduct the feasibility study was hired and the assignment started on December 17, 2020 for a contract of three months against the target of completing the FS.

Water supply system extension and rehabilitation in Karongi, Gatsibo and Nyamagabe Districts

The refugee presence often affects the water table as refugees and host communities utilize the same water source. Refugees generally enjoy a higher level of service delivery through United High Commission for Refugees (UNHCR) implementing partners, which can be a source of tension with host communities. For 2020 - 2021, Investments for this subproject include extension and/or rehabilitation of water supply systems for (a) host communities in Karongi and Nyamagabe districts given that refugees in corresponding district have higher level of water supply than their host communities; and (b) both host communities in Gatsibo and refugees of Nyabiheke experience shortage of water supply below humanitarian standard.

Table 12: Implementation progress of water supply system as of Dec 2020

Next Target End Q2 District Subproject Achievement Comments quarter 20/21 target

Nyamagabe Rehabilitation and EIA and RAP Tender for hiring ESA report extension of WSS reports as well as consultancy firm to EIA certificate conduct ESA published on Dec 22, 2020

Karongi Rehabilitation and EIA and RAP Technical proposals for failure of ESA report extension of WSS reports as well as consultant to conduct tender EIA certificate ESA opened on Dec 29, 2020

Gatsibo Improving capacity of EIA and RAP Under preparation of Tender for GIHENGERI Water reports as well as screening report ESA Treatment Plant, and EIA certificate initiated network extension to Nyabiheke refugee camp

Sub-component 1(b): Socioeconomic Investments The socio-economic investments subcomponent has two main subproject types namely markets and roads. Markets are new subprojects planned to be constructed and or upgraded in year two in order to benefit both refugees and host community members living in Nyamagabe, Gatsibo, Gisagara and Gicumbi districts whereas, procurement process for hiring consultant firm to conduct feasibility study and prepare ESIA/ESMP and RAP for road to be upgraded in Karongi and Kirehe districts commenced in Year 1.

Market and selling point respectively constructed in Nyamagabe (1) and Gicumbi (1) as well as market upgraded in Gatsibo (1) and Gisagara (1)

Markets in and around refugee camps are in poor condition or non-existent. This subcomponent will finance market facilities outside camps for the use of refugees and host communities depending on the need. Subprojects could include: (i) construction or upgrading of market places and stalls; (ii) installation 22

of lighting for security and extended business hours; (iii) construction of water and toilet facilities for markets; and (iv) construction of child care facilities to encourage women’s participation and minimize the problem of child neglect. This reporting period targeted to have feasibility studies for construction/upgrade of markets and related infrastructures in Nyamagabe (1), Gatsibo (1), Gisagara (1) and construction of selling point in Gicumbi (1) and implementation progress is summarized in the following table.

Table 13: Implementation progress markets subproject as of Dec 31,2020

Next quarter District Subproject Target End Q2 20/21 Achievement Comments target

Gatsibo Upgrade of FS and ESA reports Ongoing FS since Dec 4, Delay in tender FS and ESA reports market 2020 and comments on process inception report shared with consultant on Dec 31,2020

Gicumbi Construction FS, ESIA/ESMP reports Under evaluation of Delay in evaluation FS, ESIA/ESMP of selling point and EIA certificates combined technical and of tender reports and EIA financial proposal that certificates opened on Dec 24, 2020

Gisagara upgrade of FS and ESA reports Under contract drafting in Delay of tender FS and ESA reports market order to hire consultancy evaluation firm

Nyamaga Construction FS, ESIA/ESMP reports Ongoing FS since Dec 16, Delay of submission FS, ESIA/ESMP be of market and EIA certificates 2020. Inception and need of revised document reports and EIA assessment reports under of FS certificates preparation

Roads upgrade in Kirehe and Karongi Districts

Roads to be upgraded will be expanded from the original plan of 33 km to 110 km in order to link refugees and host communities with economic opportunities including economic infrastructures. In Karongi, 43 Km will be upgraded in order to reach Gisovu tea factory and 67 Km of road will be upgraded in Kirehe to reach Nasho around which five (5) sites are to be prepared for irrigation projects and a tomato processing plant.

This reporting period targeted to have ongoing feasibility study and preparation of ESIA and RAP. Q1 ended when Request for Proposal (RFP) for the firm to conduct feasibility study was under publication and by the end of this quarter the tender was under evaluation of combined technical and financial

proposals. RTDA was invited for technical support during evaluation of technical proposals. Approval of the report of the latter took longer than expected. The feasibility study is expected to be completed by mid-October, 2021.

Component Two: Economic Opportunity

This component has two sub-components, namely Subcomponent 2(a): Access to finance and Subcomponent 2(b): Capacity building for access to finance. This component will support implementation of the government’s commitment to improve refugee self-reliance, as described in the SPRI. The activities will expand economic opportunities and promote access to finance and private sector investment in the six districts hosting refugee camps. In order to guide implementation of this component, a Matching Grant Manual (MGM) was prepared and summarized. Additionally, a Subsidiary Agreement between MINEMA and BRD has been drafted and is under review.

Subcomponent 2(a): Access to finance This sub-component will provide finance to refugees and Rwandan entrepreneurs. Matching grants will be provided as a complement to loans offered by Participating Financial Institutions, including Saving and Credit Cooperatives (SACCOs), Microfinance Institutions (MFIs) and Commercial Banks. The grant will serve both as collateral and a repayment incentive for the loan. Going through financial institutions will allow for proper screening and appraisal of projects and will ensure that the subprojects are market-based and viable. During this reporting period, activities that were implemented are described below.

Table 14: Progress for access to finance as of December 31, 2020

Target End Q2 Next quarter target (Q3 Activity Achievement Comments 20/21 2020/2021)

Provide matching Provide grant to BPR Atlas Mara and An amount of 3 PFIs engaged are grant with loan entrepreneurs, AEC RT Ltd signed the Rwf 454,860,100 expected to sign qualifying projects cooperatives, subsidiary financing transferred from subsidiary agreements to refugees and MSMEs Rwf agreement. MINEMA to BRD host communities 100,000,000 Disbursement of Rwf to support the Releasing grant for a 82,000,000 to 313 loan pipeline in AEC pipeline of RWF qualifying projects of 185,384,105 Rwanda Trustee which 190 are refugees Ltd and 123 are host communities

Subcomponent 2(b): Capacity building for access to finance This subcomponent aims at strengthening the financing value chain and improve access to finance in the six target districts. Prior to capacity building, capacity needs assessment is a crucial step planned to help build capacity along the financing chain from potential beneficiaries (enterprises, cooperatives, etc.), to PFIs (including SACCOs) and the network of Business Development Advisers (BDAs) that will help to generate Bankable proposals. 24

Table 15: Progress of activities for Needs Assessment of beneficiaries of component two

Activity Target End Q2 Achievement Comments Next quarter 20/21 target (Q3 2020/2021)

Conduct Needs Firm to conduct needs assessment The contract is Capacity Needs needs Assessment hired on November 11, 2020 for a 4 for 4 months Assessment Report assessment Conducted months contract and inception report submitted

Table 16: Progress of activities to support implementation of component two

Activity Target End Q2 Achievement Comments Next quarter target (Q3 20/21 2020/2021)

Hire Grant Officers 2 Grant Officers Notification of Successful candidates Staff to be onboard once hired successful declined the they get officers since they candidates contracts. The have started head hunting as positions will be re- the best candidates declined advertised the contracts.

Translate Firm to translate Tender published on To be finalized as To have completed the summarized MGM Summarized MGM November 30,2020 soon as possible due MGM comments by Mid- hired to some amendments February 2021. done with in the manual

Translate PPT, Anti Firm to translate Tender published on MINEMA and BRD to This is to be done by money laondering & Summarized MGM, November 30,2020 set the questions that February 2021 FAQs into AML and FAGs hired shall be put into FAQs Kinyarwanda and document French

Roll out public Publicity of the Signing ceremony No Plan currently run BRD is planning to restart awareness project done on between BRD and by BRD to roll out the awareness campaign on Radio Rwanda, AEC RT was covered campaign due to radios, TVs and social media. Rwanda Television by media Covid-19 Face to face awareness with and other media limited participants outlets including PFIs branche managers based in the Districts, BDEU, DFS, Camp managers and Executive Secretaries of sectors.

Component Three: Environmental Management

This component seeks to address some of the negative impacts of the presence of refugee camps on host communities. Two activities are anticipated – the rehabilitation of ravines in and around refugee camps and the construction of surface water or ground reservoirs. Together these activities will address existing and prevent future damage. The surface water reservoirs will collect runoff water, which in turn can be used for productive purposes (irrigation, livestock or fisheries).

A prioritization assessment for ravines to be rehabilitated was jointly conducted from September 12 to October 8, 2019 by MINEMA, target districts, former Rwanda Water and Forestry Authority (RWFA) as well as World Bank teams and 28 ravines have been identified. For the 28 ravines identified, a tender for hiring consultancy to conduct feasibility study was initiated in the first year of implementation and current progress is presented in the table below.

Table 17: Progress for rehabilitation of ravines and construction of surface or ground water reservoirs

Activity Target End Achievement Comments Next quarter Q2 20/21 target

Rehabilitation of Ongoing 2 negotiation meetings held First ranked bidder was advised Inception report ravines and feasibility on Nov 16 and Dec 8, 2020 to construction of study with first ranked bidder surface or (association in Joint • Have local firm to be registered as JV lead company ground water Venture-JV) to conduct • Provide supporting document reservoirs feasibility study for replacing three key staff (Senior Hydrologist, Geologist/Geotechnical Specialist and Environmental Assessment Expert) who do not meet required minimum qualification

Component Four: Project Management/M&E

This component covers project management, implementation and supervision at MINEMA and the districts, including procurement and financial management (FM); Monitoring and Evaluation (M&E); and compliance with safeguards policies. It supports the operational costs of the inter-agency Project Steering Committee (PSC) and Technical Team (TT), capacity building, Stakeholder Engagement including Grievance Redress Mechanism and strategic communications for raising awareness on refugees right to work. Staffing and provision of equipment Staffing: 17 staff out of 19 required 100% based staff are on board including Communication specialist and Programme Manager who came in during this reporting period on Oct 8 and Nov 1, 2020 respectively. 26

Two (2) remaining staff are Civil Engineers who are still on hold in order to wait for finalizing ongoing process of transferring roads implementation responsibilities to RTDA.

Provision of equipment: During this reporting period, project IT equipment (computers and tablets) were provided to all project staff.

Monitoring and Evaluation (M&E) Project activities continued to be monitored and, data were collected manually then reports submitted using hard and soft copies. Process of hiring consultant to conduct baseline survey continued and development of P-MIS that will support monitoring and evaluation of project activities was at final stage.

Conducting baseline survey

Activity Target End Q2 20/21 Achievement Comments Next quarter target

Conduct baseline survey contract with firm Evaluation took long First draft report of project developed (ongoing) to conduct due to many baseline survey baseline baseline survey at interested survey signing level candidates

Due to technical complexity of conducting the survey, the WB advised and provided consultant to support in evaluation of technical proposals.

Development of P-MIS

P-MIS will support monitoring of project activities. Its development activities continued with the support of the WB consultant as planned. The activities include internal review and test of data entry forms, development of reports formats and dashboard, bugs (errors or faults) removal, preparation of user guide manuals as well as User Acceptance Test (UAT) performed by the end users and system developer for further verification before moving it to hosting environment.

Against the plan of hosting the P-MIS on a dedicated cloud server in the National Data Center, Rwanda Information Society Authority (RISA), recommended to use existing cloud server packages of the Ministry and this delayed deployment. P-MIS’ users’ trainings, deployment and operationalization are targeted in the next quarter.

Compliance with Safeguards Policies Safeguards instruments are under preparation for classrooms, TVETs, health facility and markets construction/upgrade subprojects except for Gicumbi selling point and Gisagara market under tendering process, Gicumbi TVET due to failure of tender and Gatsibo WSS which under preparation of screening report. For roads upgrade and ravines rehabilitation, tendering processes are ongoing as described in progress in the abovementioned sections.

For selling point to be constructed in Gicumbi, owner of the land has been compensated via willing buyer willing seller approach.

For ongoing classrooms under construction in Gisagara, a kick-off meeting for supervision works was held on Oct 6, 2020 with the supervising firm to discuss highlights of the assignment. For monthly site visits monitoring activities, two (2) site visits were also conducted on October 27 and Nov 19, 2020 to monitor the implementation and meet with teachers and personnel. The third visit was hindered by movement restrictions between districts due to COVID.

Table 18: Summary of compliance with safeguards for ongoing construction activities in Gisagara as of December 31,2021

Anticipated Impacts during Subproject Subproject Mitigation measures Monitoring Indicators Recommendations this reporting Compliance period

Classrooms’ Risks of Fencing, wearing PPEs construction sites fenced, Sites were fenced, Continue to follow constructions accidents/ availing emergency Emergence kits and trained emergence kits, recommended measures in Gisagara injuries of kits with trained workers in place, PPEs like Boots, helmets, and provide gloves personnel on workers boots, helmets, mask, jackets masks, jackets sites and glooves used by were provided personnel and used by all personnel

Risks of Covid-19 Follow prevention Masks worn by every Masks were worn Continue measures in infection of measures including personnel, temperature and by everyone, place as per MoH personnel on wearing masks, address recorded, hand temperature and recommendation and or sites recording washing facilities in place and address recorded, cabinet resolution temperature and signposts elected and signposts address of everyone elected accessing site at entrance, social distancing, frequent hand washing, signposts on sites with Covid19 prevention measures

Noise pollution Work from 7AM to Actual hours worked on Done Continue the schedule 6PM and schedule noisy activities in weekends

Various Conduct monthly Number of consultation 2 site visits and Resume meetings and complaints consultation meetings meetings and sites visits consultations sites visits up on lifting of and sites visits conducted meetings with lock down teachers and workers were held and grievances received were addressed

Figure 11: Temperature and address recording as well as hand washing stations with fences before accessing the site

Figure 12: Illustration of site visit meeting with workers at GS Mugombwa

Stakeholder Engagement According to the Stakeholders Engagement Plan, summary of meetings planned and held are presented in the table below. Most meetings were held virtually, and the details are presented in annex 2.

Target End Next quarter Types of meetings Achievement Comments Q2 20/21 target

Monthly coordination meetings with 6 5 3 meetings were held 9 implementing partners BRD and 2 with DFSs

Meetings with contractors 14 11 - 16

Monthly coordination meetings with 6 0 meetings on hold due 6 camp-based partners to COVID19

Meetings with beneficiaries 6 0 NA

In the review process of reports for ongoing feasibility studies of classrooms, comments on safeguards instruments are not being generally addressed. A MINEMA-WB safeguards staff meeting held on

November 27, 2020, it was agreed to (a) share draft report with WB for their comments so that all comments can be provided and addressed at the same time and (b) then proposed that tenders for construction works can be initiated, in order to avoid further delays, in case comments provided do not have cost implication.

During the last implementation support of the WB, it was advised to hold joint planning meeting and agree on division of labor between MINEMA and BRD and recommence regular coordination meeting. The planning meeting was held on November 17, 2020 and two meetings coordination meetings followed. Bimonthly coordination meetings will continue. Technical Team (TT) & Project Steering Committee (PSC) Meetings No TT and PSC meetings were planned or held in this quarter. They are planned in the next quarter (early February 2021) for review of the implementation progress and approval of Annual Work Plan. Following second PSC meeting of bringing Rwanda Polytechnic (RP) on board and designating project focal point, a meeting was held on October 29, 2020. Outcomes of the meeting include, forming a technical team made by MINEMA, RP and WDA and organize physical meeting for identification of programs to be conducted in the TVETs prior to plan for the design of construction of TVETs as well as required equipment and material to be supplied depending on the program and option that will be offered in the TVETs. Grievance Redress Mechanism Target End Q2 Activity 20/21 Achievement Comments Next quarter target

Establishment and 3 GRCs 3 GRCs were Trainings were put on Training established training of Grievance established and established hold due to COVID19 GRCs upon lighting of Redress Committees trained prevention measures measures

During this reporting period, grievances were reported in person, site visit meeting and received via telephone messages (WhatsApp group for monitoring classrooms constructions in Gisagara). Eight (8) complaints related to ongoing construction activities in Gisagara were reported and addressed as described in table below. In next quarter, project hotline will be established to receive feedback via calls and messages freely.

Table 19: Summary of grievance redress as of December 31, 2021

Period taken to Types of Corrective actions taken in response SN Summary of complains resolve Status complaints to the complaint complain

1 Injuries 4 minor injuries of casual laborers 3 were instantly managed on site Immediately Resolved

1 managed at the hospital 2 weeks

Period taken to Types of Corrective actions taken in response SN Summary of complains resolve Status complaints to the complaint complain

2 Accident 2 Accidents of vehicles transporting Small bridge destruction: local Immediately Resolved construction materials due to small authorities facilitated to get materials bridge destruction and heavy rain for transported earth road under rehabilitation (drivers were safe) Heavy rain for road under rehabilitation: safe drive

3 Noise Concern about noise disturbance Scheduling activities that may cause Immediately Resolved pollution during class hours too much noise (casting) in the weekend and consulting directors of schools on suitable time

4 Reduction of Reduction of casual labor up to 30% Ensuring safety of workers by abiding Immediately Addressed workforce due to COVID19 restriction measures to prevention measures

Strategic communications for raising awareness on refugees right to work Awareness of refugees right to work has been consistently identified as a major challenge to the economic inclusion. Targeted communication campaigns towards employers, including private sector federation, host communities and refugees themselves were planned in this reporting period but not conducted due to covid-19 preventive measures. In the next quarter, campaigns will resume once the lockdown is lifted.

The project was launched on Dec 4,2020 in Gisagara District at Groupe Scolaire Mugombwa where there are ongoing classrooms construction activities.

Figure 13: The Director of GS Mugombwa briefing WB country Manager and Minister of MINEMA before site tour

Figure 14: Different delegates touring construction site

Capacity building Trainings for established GRCs were put on hold due to COVID-19 prevention measures profiting face to face meetings. In next quarter, virtual trainings are planned for the project staff on P-MIS and GRCs training will resume when COVID-19 prevention measures will allow. Financial Management and Disbursements The disbursement rate of the project is at 3.96%. The Project is planning to submit a withdrawal application for US$ 8,880,037.29 (US$ 6,959,217.29 of Loan and US$ 1,920,820 of Grant) next quarter.

Additional Financing (AF) and Restructuring of the Project Due to COVID 19 pandemic, the WB availed fund to mitigate negative impacts of the pandemic. During this reporting period, activities of AF and project restructuring includes preparation of drafts of AF and Restructuring Proposal and Strategy Note. The proposal is for 20,000,000 USD and an extension of 2 years on the five (5) year project lifespan making it Seven (7).

Procurement implementation progress During this reporting period, seven (7) new contracts have been signed as indicated in the table below with progress. Table 20: Summary of procurement implementation progress

S/ Bid launching Contract Signing Implementing N Description of specific planned Contract partner Realization tenders Planned date Planned date Realization date amount date

1 Consultancy Services for hiring 09/09/2020 09/09/2020 10/12/2020 17/12/2020 16,000,000 KIREHE DISTRICT Consultancy firm to undertake Feasibility Study for Upgrading Kirehe District Hospital construction works in Kirehe District

2 Feasibility study/TVET MUBUGA 22/5/2020 16/09/2020 7/7/2020 23/12/20220 15,000,000 KARONGI DISTRICT (re-advertised)

3 Tender of feasibility study for 4/8/2020 4/8/2020 20/10/2020 27/10/2020 15.500.000 GICUMBI DISTRICT construction 12 classrooms at Meshero Primary School

4 Tender of feasibility study for 6/10/2020 6/10/2020 18/12/2020 Not yet - GICUMBI DISTRICT construction Kageyo Selling Point

5 Tender of feasibility study for 28/1/2021 - - - - GICUMBI DISTRICT construction Giti TVET School

S/ Bid launching Contract Signing Implementing N Description of specific planned Contract partner Realization tenders Planned date Planned date Realization date amount date

6 Supply of school materials/ 18/08/2020 21/09/2020 21/11/2020 9/12/2020 51,778,400 GISAGARA furniture DISTRICT

7 Feasibility study of upgrading 21/08/2020 21/09/2020 27/12/2020 Not yet - GISAGARA Musha Market DISTRICT

8 Purchase of Mugombwa TVET 10/07/2020 18/10/2020 20/11/2020 Not yet - GISAGARA equipment DISTRICT

9 Conduction of feasibility study 14/09/2020 14/9/2020 11/11/2020 16/12/2020 9,912,000 NYAMAGABE for the construction of DISTRICT Ryarubondo Market in Nyamagabe District

10 Conduction of feasibility study 6/9/2020 6/9/2020 23/10/2020 16/12/2020 11,800,000 NYAMAGABE for the construction of Bugarama DISTRICT Health Center in Nyamagabe District

12 Hiring a consultancy firm to 10/09/2020 27/08/2020 20/11/2020 Not yet - MINEMA conduct Jya Mbere project baseline survey

13 Hiring a consultancy firm to firm 31/03/2020 06/04/2020 31/07/2020 11/11/2020 67,271,800 BRD to conduct Needs Assessment

15 Hire a consultancy firm to 31/07/2020 30/11/2020 - - - BRD translate MGM, AML, PPT & FAQs Docs into Kinyarwanda and French

V. Updates on the implementation of the second implementation support mission conducted from 5th to 9th October 2020

Implementation progress as of Dec # Actions Responsible Due date 31,2021

1 Share draft restructuring and MINEMA Nov. 16 Done (under review) additional financing proposal

2 Convene with UNHCR, WFP, MINEMA Nov. 25 Not yet UNDP and other partners to discuss the COVID-19 impacts and complete the Strategy Note

Implementation progress as of Dec # Actions Responsible Due date 31,2021

3 Review the existing DIAs MINEMA, RTDA, Nov. 30 Not yet between MINEMA and WB Kirehe and Karongi Districts

4 Complete recruitment of BRD Dec. 11 Grants Officers positions have been re- grants officer advertised

5 Complete signature of BRD Nov. 13 Done contract for capacity needs assessment

6 Complete signature of BRD Nov. 30 Two Financing institution signed financing agreements with two PFIs agreement (Africa Enterprise Collective and BPR),

7 Hold joint planning meeting MINEMA, BRD Nov. 20 Done and agreed on division of labor between MINEMA and BRD

8 MINEMA and BRD to MINEMA, BRD As soon as Done (Bimonthly meetings ongoing) recommence regular possible coordination meeting;

9 Review simplified agreement WB As soon as between BRD and PFIs possible

10 Complete proposal MINEMA Nov. 30 Not yet (Under contract negotiation) evaluation and contract signing of ravine rehabilitation feasibility study

11 Complete inception report of MINEMA Dec. 31 Not yet feasibility study (ravines rehabilitation)

12 Ensure close follow-up on the MINEMA Ongoing until Done (ongoing follow up) baseline survey contract and completion

Implementation progress as of Dec # Actions Responsible Due date 31,2021

explore opportunities to expedite the process

13 Advise on the selected MINEMA Nov. 15 Done method for server hosting

14 Post project reports on MINEMA Nov. 15 Not yet (government websites under official website renew process)

15 Share draft Quarterly MINEMA Jan. 29 2021 Done Progress Report covering the second quarter of FY 2020- 2021 for World Bank review and clearance in accordance with the PIM

16 Secure external technical MINEMA Ongoing Done (Different institutions have been assistance to support engaged including Districts, RTDA, BRD, preparation of specifications etc./ongoing) and ToRs and subsequent evaluation of proposals and bids

17 Setup a virtual experience WB, MINEMA Nov. 15 Not yet sharing workshop for MINEMA on MINEDUC’s ongoing school construction

18 Establish GRCs promptly in MINEMA As soon as Done (3 GRCs established in Gisagara) Districts which have finalized possible preparatory activities to commence civil works

19 Submit site specific MINEMA Ongoing Ongoing activity safeguards instruments for subprojects to the WB for comments

20 Submit safeguards MINEMA Starting in Jan. To be considered implementation progress 2021

Implementation progress as of Dec # Actions Responsible Due date 31,2021

report quarterly staring from Jan. 2021

VI. Key Challenges and way forward

# Challenges Way forward Due dates/Period

1 In order to mitigate the spread of COVID-19, Extending delivery periods Ongoing activities were slowed and that resulted into and working remotely and delay of implementation for some activities resuming activities whenever including reducing number of staffs in the conditions will allow office and construction sites, supplies, holding

face to face meeting/campaigns on refugees right to work/field works due to Covid 19 2 Delay of first ranked bidders to fulfil terms of Providing due date to comply Jan 22,2021 negotiation (ravine related tender) and communication of intent to terminate negotiations 3 Failure of tenders due to lack of qualified Reviewing ToRs, request for Ongoing (as soon as bidders proposals and re-advertising evaluation is completed) failed tenders

4 Big number of firms that responded on the Speed up evaluation process November 15,2020 tender relating to hiring a consultancy firm to conduct JYA MBERE project baseline survey VI. Key planned activities for Jan-March, 2021

SN Component Key activity Due dates Responsible

1 Component one: Access to • Contract drafted for hiring the contractor for March 31, Kirehe, Nyamagabe, basic services and socio- classrooms construction works 2021 Gatsibo and Gicumbi economic investments Districts

2 • Complete welding and assembling for remaining Jan 31 Gisagara desks

SN Component Key activity Due dates Responsible

3 • Feasibility study report approved for TVET in March 31, Nyamagabe district Nyamagabe, 2021

4 • Contract signed been contractor and the district for March 31, Gatsibo district TVET Upgrade in Gatsibo district 2021

5 • Pre-final feasibility study report for TVET to be March 31, Karongi District constructed in Karongi 2021

6 • feasibility study completed for district hospital March 31, Kirehe and Nyamagabe upgrade in KIREHE district and health center 2021 districts construction in Nyamagabe district 7 • feasibility study completed for market upgrade in March 15, Gatsibo and Gisagara district and market/ selling 2021 point construction in Nyamagabe and Gicumbi Implementing district. 8 • inception report feasibility study for road upgrade March 31, MINEMA provided 2021

9 • E&S audit report completed for water supply March 31, Nyamagabe and system in Nyamagabe and Karongi district 2021 Karongi district

10 Component one: Economic • Complete capacity needs assessment report March 31, BRD opportunities 2021

11 • Complete Subsidiary Agreement March 26, BRD and MINEMA 2021

12 • Provide matching grant March 31, BRD and PFIs 2021

13 Component three • Inception report of feasibility study for ravines March 31, MINEMA rehabilitation and construction of water reservoir 2021

14 Component four • First draft report of baseline survey March 31, MINEMA 2021

15 • Training project staff on P-MIS Jan 8, 2021 MINEMA • Deploying P-MIS for operationalization Feb 30, 2021

MINEMA

16 • Finalizing safeguards instruments for classrooms, March 31, MINEMA TVETs subprojects 2021

17 • Holding TT and PSC meetings Jan 10 and MINEMA 18, 2021

SN Component Key activity Due dates Responsible

18 • Operationalization of Project hotline February MINEMA 25,2021

19 • Establish GRCs promptly in Districts which have As soon as MINEMA finalized preparatory activities to commence civil possible works 20 • Training GRCs upon lifting of lockdown and MINEMA measures for Covid19 prevention 21 • Awareness on project benefits for completed March MINEMA activities 31,2021

VIII. Appendices Annex 1. Summary of stakeholder Engagement Activities SN Meeting objective Outcomes Dates Participating institutions

1 Coordination meeting with Presented progress and highlighted Oct 2, 2020 MINEMA and District DFS/implementation progress areas of improvement DFSs

2 Kick off meeting for supervision services Initiation of supervision services for Oct 6, 2020 MINEMA; UNITED for classrooms construction in Gisagara classrooms construction and CONTRACTORS; district discussion of requirement for Gisagara District; delivering

3 Review of draft report feasibility for Draft of ESIA/FS report reviewed Oct 12, 2020 Gatsibo District; NOCTA feasibility of classrooms constructions / ENGINEERING; KHC Ltd; GITUZA TVET upgrade in Gatsibo district. MINEMA

4 Site meeting on 40 classrooms Discussion on progress of Oct 12, MINEMA; UNITED construction works in Gisagara District construction sites 2020 CONTRACTORS; Gisagara District; ECOMEM Ltd

5 Review of final draft report for feasibility Final Draft of ESIA/FS report Oct 28, 2020 Nyamagabe District; study for classrooms construction in reviewed IMCE Ltd; MINEMA Nyamagabe district

6 Engagement of Rwanda Polytechnic on Establishment of technical team for Oct 29,2020 MINEMA and RP TVET Construction under Jya Mbere identification of programs, options Project. and equipment for TVETs to be constructed, upgraded and equipped

7 Review of final draft report feasibility for Final Draft of ESIA/FS report November Gatsibo District; NOCTA feasibility of classrooms constructions / reviewed 11, 2020 ENGINEERING; KHC Ltd; GITUZA TVET upgrade in Gatsibo district. MINEMA

SN Meeting objective Outcomes Dates Participating institutions

8 Negotiation meeting with firm to conduct Nov 16,2020 MINEMA and HYCOGEC FS for ravine rehabilitation and CONSULTANT LTD construction of water reservoir

9 Joint Planning for task sharing and Agreed the key tasks required to Nov 17, MINEMA, BRD Coordination. implement the component 2020 successfully.

10 Safeguards implementation progress Sharing draft safeguards instruments Nov MINEMA and WB with WB for simultaneous review 27,2020

11 Site meeting on the progress of Discussion on progress of Nov 19, MINEMA; UNITED classrooms construction works in construction sites 2020 CONTRACTORS; Gisagara District Gisagara District; ECOMEM Ltd.

12 Closing meeting of negotiations with first Have local firm to be registered as JV Dec 8, 2020 MINEMA and HYCOGEC ranked bidder to conduct FS for ravine lead company and Provide CONSULTANT LTD rehabilitation and construction of water supporting document for replacing reservoir three key staff who didn’t meet minimum required qualification

14 Coordination meeting/To have Agreed to speed up the activities of Dec 9, 2020 MINEMA, BRD coordinate projects’ plans for upcoming Quarter 2 of 2020/2021 activities component two

15 Coordination meeting/ To have common MINEMA to reply to the Dec 14, MINEMA, BRD understanding on BRD’s Disbursement disbursement request 2020 Request

16 Negotiation meeting with firm to conduct Agreed on terms of negotiations and December MINEMA and project baseline survey requested firm to submit CVs for data 14, 2020 Consultancy and collectors Innovation Business Action (CIBA) Ltd

17 Coordination meeting/implementation Presented progress and highlighted Dec 22, MINEMA and District progress areas of improvement 2020 (DFS)

Annex 2: Summary of progress against the results framework Project Development Objective Indicators

Indicator Name Baseline End Target PROGRESS AS OF DEC 31, 2021 Improve access to basic services and economic opportunities

Beneficiaries with improved 0.00 325,919.00 78, 176 people from GATSIBO District including access to social and 63, 022 persons of host community from Ngarama; Gatsibo; Kageyo; economic infrastructure and Kiramuruzi; Gitoki; Gasange; Muhura; and Nyagahanga Sectors and services (Number) 15, 154 refugees from NYABIHEKE refugee camp have improved access to health care services through supply and installation of medical equipment in NGARAMA Health center and supply of school desks while students attend their classes; Refugees (Percentage) 0.00 40.00 19 % of refugees from NYABIHEKE refugee camps improved access to health care services thought supply and installation of medical equipment in NGARAMA Health center; Host community members 0.00 60.00 81 % of population from host community improved access to health care (Percentage) services thought supply and installation of medical equipment in NGARAMA Health center; Beneficiaries of economic 0.00 9,000.00 0 opportunity activities that report an increase in income (Number) Refugees (Percentage) 0.00 40.00 0

Indicator Name Baseline End Target PROGRESS AS OF DEC 31, 2021

Host community members 0.00 60.00 0 (Percentage)

Female (Percentage) 0.00 50.00 0

Direct project beneficiaries 0.00 334,919.00 12, 582 students, including 757 refugee students from the following (Number) schools: GS Gatsibo; GS Mugera; PS Nyagahanga; GS Nyarubuye; GS Nyabisindu; PS Ntete; PS Kiramuruzi; GS Gakenke; GS Gakoni Catholique; PS Gakiri; GS Nyamirama; GS Nyakayaga; GS Gasange; PS Muhura EAR; GS Mamfu Cath and GS Muhura Taba of GATSIBO District use the provided school desks while they attend their classes; The medical equipment provided to the NGARAMA health center has already served 12,928 patients including 8520 female who sought medical care on NGARAMA health center;

Female (Percentage) 0.00 50.00 52 % of female from the following schools: GS Gatsibo; GS Mugera; PS Nyagahanga; GS Nyarubuye; GS Nyabisindu; PS Ntete; PS Kiramuruzi; GS Gakenke; GS Gakoni Catholique; PS Gakiri; GS Nyamirama; GS Nyakayaga; GS Gasange; PS Muhura EAR; GS Mamfu Cath and GS Muhura Taba of GATSIBO District use the provided school desks while they attend their classes; The medical equipment provided to the NGARAMA health center has already served 66% of female patients who sought medical care on NGARAMA health center;

Support environmental management for refugees and host communities

Indicator Name Baseline End Target PROGRESS AS OF DEC 31, 2021

People provided with 0.00 30,000.00 0 improved environmental conditions in refugee hosting districts (Number)

Intermediate Results Indicators by Component

Indicator Name Baseline End Target PROGRESS Y1 Component 1: Access to Basic Services and Socio-economic Investments Climate-resilient 0.00 264.00 - 40 infrastructures are under construction, remaining infrastructures Infrastructure subprojects are under feasibility studies and tendering processes completed in refugee- hosting districts (Number) Beneficiaries participating in 0.00 10,000.00 7,906 beneficiaries project planning activities (Number) Refugees (Percentage) 0.00 40.00 64,12 % of Refugees from the refugee camps Host community members 0.00 60.00 35,88 % (Percentage)

Female (Percentage) 0.00 50.00 41,76 % of female both from the host community and refugee camps, had participated in the planning of JYA MBERE sub-project activities.

Roads rehabilitated or 0.00 110 - 0 % (tender to hire a consultancy firm to carry out feasibility study for upgraded (Kilometers) upgradation works of two roads: 43 Km in KARONGI and 67 Km in KIREHE Districts is under the evaluation of combined technical and financial proposals) Component 2: Economic Opportunity

People employed by 0.00 8,000.00 0 cooperatives and MSMEs receiving financing support through the project (Number) Refugees (Percentage) 0.00 40.00 0

Host community members 0.00 60.00 0 (Percentage)

Female (Percentage) 0.00 50.00 0 Beneficiaries of capacity 0.00 1,000.00 0 building activities under component two (Number) Female (Percentage) 0.00 50.00 0

Component 3: Environmental Management Beneficiaries using surface 0.00 10,000.00 0 reservoir water for productive use (Number)

Ravines rehabilitated 0.00 6.00 0 (tender to hire a consultancy firm to carry out the ravines rehabilitation (Number) feasibility study is under the contract negotiation)

Surface water reservoirs 0.00 12.00 0 constructed (Number)

Component 4: Project Management/M&E

P-MIS providing necessary No Yes No (The P - MIS has been developed, currently waiting for finalizing hosting information to measure environment prior to operationalization.) project effectiveness and results (Yes/No)

Beneficiaries that feel 0.00 75.00 0 project investments reflected their needs (Percentage) Grievances registered 0.00 90.00 100 % of eight (8) grievances related to classrooms construction in GISAGARA related to delivery of District benefits have been registered and addressed. project benefits that are addressed (Percentage) Increase in social cohesion 0.00 5.00 0 among project beneficiaries (Percentage) Prepared by: Reviewed by (1): Reviewed by (2): Approved by:

UWIMANA Jeannette FURAHA William INGABIRE Veneranda KAYUMBA Olivier Social Safeguards Specialist Program Manager SPIU Coordinator Permanent Secretary