Archives and Special Collections Department University Libraries Northeastern University 92 Snell Library 360 Huntington Avenue Boston, MA 02115-5000

NHPRC Project # 2005-055 Processing and Providing Access to Boston African American and Latino History Interim Narrative Report January 2006

Contents:

¾ Project Summary ¾ Project Objectives ¾ Schedule of Activities ¾ Record of Accomplishments ¾ Appendices

Project Status

The project is currently on schedule. The first collection, Roxbury Multi-Service Center (RMSC) records, has been processed and significant progress has been made on the second collection, Inquilinos Boricuas en Accion (IBA) records. All the products specified in the project objectives and scheduled for completion as of January 30, 2006 have been delivered.

Project Summary

The purpose of the project is to make six historically important manuscript collections accessible for research. Northeastern University Libraries, Archives and Special Collections Department (UASCD) will arrange, describe, and make accessible 436 cubic feet of mainly 20th century historical records from six private, non-profit organizations relating to social justice in the African American and Latino communities in Boston: Inquilinos Boricuas en Accion (IBA), United South End Settlements (USES), Roxbury Multi-Service Center (RMSC), Sociedad Latina, Urban League of Eastern Massachusetts (ULEM), and The Citywide Educational Coalition.

Project Objectives

1. Timely submission of complete reports and three copies of grant products as specified in the NHPRC guidelines and the grant notification letter.

2. Conduct a national search for the position of Processing Archivist.

3. Research the backgrounds of each of the six organizations targeted in this grant. Develop appraisal, descriptive, and preservation strategies for each.

4. Produce six finding aids and documentation plans for each organization.

5. Write descriptive inventories, each consisting of the following elements: historical note, scope and content note, series list, series descriptions, and folder lists. (See Objective #4)

6. Employ Encoded Archival Description (EAD) for all inventories, having them available in Hypertext Markup Language (HTML) via the University Archives and Special Collections Department website.

7. Collection level records will have links to the six finding aids and will be entered into the Online Computer Library Center (OCLC), Proquest’s Archives USA, and the Northeastern University Libraries online catalog (NUCAT). Finding aids will also be accessible through the Research Libraries Group’s (RLG) Archival Resources.

8. Produce a documentation plan to identify historically significant records that should be preserved in the University Archives and Special Collections Department for all six organizations. (See Objective #4)

Schedule of Activities

Due to uncertainty over future funding, we modified the order in which we will process the collections to ensure that two of the larger collections will be processed within the first year of the grant. The revised plan of work is attached as Appendix A. Please note that the project started August 1, 2005 instead of July 1, 2005 because there was a glitch in hiring the Processing Archivist. The project is on schedule, according to the revised schedule.

Record of Accomplishments

¾ A national search was conducted for the position of Processing Archivist. Kimberly Reynolds was hired and started work on August 1, 2005. Her resume can be found in Appendix B. By August 5th, she was oriented to the university, library, and department and trained in the department’s processing manuals, databases, and descriptive procedures. The original proposal included two processing assistants working 20 hours each for a total of 40 hours. Simmons College Graduate School of Library and Information Science students Zachary Enright and Susan Martin were hired to assist with processing. They started work on August 15, 2005. Because their combined hours did not total 40 hours per week, a third project assistant, Meghann Walk, was hired.

¾ Processing of the 79 cubic ft. of Roxbury Multi-Service Center (RMSC) records is complete. Project Archivist Kimberly Reynolds conducted background research on the organization using a variety of sources, including historical documents from the collection, in particular board of directors meeting minutes and RMSC publications, and RMSC’s current website. A survey and analysis of the collection revealed that it was in good physical condition, but it was not well organized. So, an appropriate organizational scheme had to be devised to make the collection useful to researchers. The records also included a significant amount of duplicate and non- archival material. The processing strategy, therefore, emphasized appraisal as well as arrangement and description of the material. About 40 cubic ft. of material was separated from the collection, some of which was cataloged into the UASCD book collection. The collection was then organized into 7 series: 1. Administration; 2. Board of Directors; 3. Executive Directors; 4. Programs; 5. Grants and Contracts; 6. Outside Organizations; 7. Audio-visual and Memorabilia. The material was refoldered in acid-neutral file folders, labeled, and housed in acid-neutral record cartons. Highly acidic and fragile materials were evaluated for their importance and photocopied onto acid-neutral bond paper if warranted. Rusted metal fasteners and rubber bands were removed.

¾ The finding aid for the RMSC records has been created, encoded in EAD, and made available in HTML on the Northeastern University Libraries Archives and Special Collections website at http://www.lib.neu.edu/archives/collect/findaids/m109find.htm. A copy of the print version of the finding aid can be found in Appendix C. The URL was also sent to Proquest’s ArchivesUSA and will appear in their next release. It will also be harvested and indexed as a part of Research Libraries Group’s Archival Resources service. A catalog record was created in our local OPAC, NUCAT, and submitted to OCLC. A copy of the MARC record can be found in Appendix D.

¾ Project Assistant Meghann Walk developed a documentation plan intended to help the RMSC effectively manage its records and transfer selected records to the Northeastern’s Archives and Special Collections Department (NASCD) in the future. The plan identifies groups of records to be preserved based on a functional analysis of RMSC. The plan was sent to RMSC along with a copy of the finding aid. A copy of the documentation plan is attached as Appendix E.

¾ Press releases for the awarding of the grant and the availability of the Roxbury Multi- Service Center records were distributed to Northeastern University publications, community newspapers, and Boston area ethnic newspapers. Both press releases were also posted on the University Libraries website at http://www.lib.neu.edu/libraries_and_collections/collections/university_archives/ and the Archives and Special Collections Department website at http://www.lib.neu.edu/archives/. Copies of press releases and resulting publicity can be found in Appendices F and G.

¾ Collection processing of the 146.5 cubic ft. of Inquilinos Boricuas en Accion (IBA) records has begun. Project Archivist Kimberly Reynolds conducted background research on the organization using a variety of sources, including historical documents from the collection (in particular board of directors meeting minutes and RMSC publications) and RMSC’s current website. A survey and analysis of the contents, existing organization and arrangement, and physical condition of the records revealed a collection that is relatively well organized, accurately labeled, and in good physical condition, but which includes a considerable amount of duplicate and non-archival material. The processing strategy, therefore, emphasizes appraisal and description, with less time required for arranging and preserving the materials. The grant project staff is currently implementing the processing plan, including appraising, arranging, rehousing, and labeling the materials.

APPENDIX A

REVISED PLAN OF WORK

August 1-14, 2005 Orientation • Orient Project Archivist to university, library, and department. • Train Project Archivist in the department’s processing manuals, databases, and descriptive procedures. • Hire project assistants.

August 15-November 30, 2005 Roxbury Multi-Service Center, 79 cubic ft. (approximately 14 hrs/cubic ft.) • Conduct background research on the organization. • Survey and analyze the contents, existing organization and arrangement, and physical condition of the records. • Develop processing strategy for appraising, arranging, describing, and preserving the materials. • Implement the processing plan. Arrange, rehouse, and label the materials. • Create a finding aid. Make the finding aid available in HTML on the web. Encode the finding aid in EAD and submit to RLG. • Create catalog record in local OPAC. Submit to OCLC and Archives USA. • Develop documentation plan for the organization. • Publicize the availability of the collection.

December 1, 2005-July 31, 2006 Inquilinos Boricuas en Accion (IBA), 146.5 cubic ft. (approximately 14 hrs /cubic ft.) • Conduct background research on the organization. • Survey and analyze the contents, existing organization and arrangement, and physical condition of the records. • Develop processing strategy for appraising, arranging, describing, and preserving the materials. • Implement the processing plan. Arrange, rehouse, and label the materials. • Create a finding aid. Make the finding aid available in HTML on the web. Encode the finding aid in EAD and submit to RLG. • Create catalog record in local OPAC. Submit to OCLC and Archives USA. • Develop documentation plan for the organization. • Publicize the availability of the collection. • Prepare interim progress report on status of project. • Conduct professional staff evaluation.

August 1, 2006 - February 16, 2007 United South End Settlements, 116 cubic ft. (approximately 14 hrs/cubic ft.) • Conduct background research on the organization. • Survey and analyze the contents, existing organization and arrangement, and physical condition of the records. • Develop processing strategy for appraising, arranging, describing, and preserving the materials. • Implement the processing plan. Arrange, rehouse, and label the materials. • Create a finding aid. Encode the finding aid in EAD and make available in HTML on the web. • Create catalog record in local OPAC. Submit to OCLC and Archives USA. • Develop documentation plan for the organization. • Publicize the availability of the collection. • Prepare interim progress report on status of the project.

February 20-May 31, 2007 Citywide Educational Coalition, 64 cubic ft. (approximately 14 hrs/cubic ft.) • Conduct background research on the organization. • Survey and analyze the contents, existing organization and arrangement, and physical condition of the records. • Develop processing strategy for appraising, arranging, describing, and preserving the materials. • Implement the processing plan. Arrange, rehouse, and label the materials. • Create a finding aid. Encode the finding aid in EAD and make available in HTML on the web. • Create catalog record in local OPAC. Submit to OCLC and Archives USA. • Develop documentation plan for the organization. • Publicize the availability of the collection. • Prepare interim progress report on status of the project. • Conduct professional staff evaluation.

June 1-July 6, 2007 Sociedad Latina, 20 cubic ft. (approximately 15 hrs / cubic ft.) • Conduct background research on the organization. • Survey and analyze the contents, existing organization and arrangement, and physical condition of the records. • Develop processing strategy for appraising, arranging, describing, and preserving the materials. • Implement the processing plan. Arrange, rehouse, and label the materials. • Create a finding aid. Make the finding aid available in HTML on the web. Encode the finding aid in EAD and submit to RLG. • Create catalog record in local OPAC. Submit to OCLC and Archives USA. • Develop documentation plan for the organization. • Publicize the availability of the collection.

July 9-July 31, 2007 Urban League of Eastern Massachusetts, 12 cubic ft. (approximately 16 hrs / cubic ft) • Conduct background research on the organization. • Survey and analyze the contents, existing organization and arrangement, and physical condition of the records. • Develop processing strategy for appraising, arranging, describing, and preserving the materials. • Implement the processing plan. Arrange, rehouse, and label the materials. • Create a finding aid. Make the finding aid available in HTML on the web. Encode the finding aid in EAD and submit to RLG. • Create catalog record in local OPAC. Submit to OCLC and Archives USA. • Develop documentation plan for the organization. • Publicize the availability of the collection. • Prepare final report on the project.

APPENDIX B

PROJECT ARCHIVIST RESUME

KIMBERLY REYNOLDS

19 Henchman Street, #1 (617) 723-2917 Boston, Massachusetts 02113 [email protected]

EDUCATION 2003-2005 Simmons College Boston, MA Master of Library Science with Archives Concentration. 1998-2001 University of Massachusetts-Boston Boston, MA Master of Arts, Education. 1991-1996 University of Massachusetts-Boston Boston, MA Master of Arts, English. 1980-1984 University of Texas-Austin Austin, TX Bachelor of Arts, English.

EXPERIENCE 2004-present Baker Library, Harvard Business School Allston, MA

Library Assistant „ Appraise, organize, and preserve 20th century collection of Harvard Business School records.

„ Accession large collections of Historical Collection artifacts, faculty papers, including the Robert Merton and Alfred Chandler Papers, and 16mm instructional films. Create finding aids for and apply standard preservation methods to several discrete collections of early 20th century photographs 2005 Houghton Library, Harvard College Cambridge, MA Archives Intern „ Appraise, organize, and preserve papers of philanthropist and scholar Mary Hyde Eccles.

„ Assist in creation of finding aids and bibliographic descriptions using EAD standards.

„ Use Library of Congress Authorities Database to research and validate names. 2004-present Boston Athenaeum Boston, MA Archives Assistant „ Appraise, organize, and preserve 20th century collection of Librarians' Records.

„ Create bibliographic records for audio and video holdings using LCSH, AACR, and MARC standards.

„ Create finding aid and bibliographic descriptions using LCSH, AACR, and MARC standards. 2004 Boston University School of Theology Boston, MA Archives Intern „ Appraised, organized, and preserved 20th century collection of Universal Council of Churches Papers.

„ Created finding aid using professional standards.

2004 Houghton Library, Harvard College Cambridge, MA Manuscripts Assistant „ End-processed large literary and journalism-based collections, including The Nation, John Mansfield, and Whitney Warren Papers.

„ Edited finding aids using professional standards.

„ Provided assistance to Curatorial Assistant as needed.

2000-2004 Jewish Vocational Center Boston, MA Lead Teacher „ Devised materials for client intake and assessed language levels of clients for training program placement.

„ Designed Vocational English as a Second Language curriculum for diverse population of adult learners.

1998–2000 Snell Library Media Center, Boston, MA Northeastern University Library Assistant ƒ Created bibliographic descriptions according to MARC standards. „ Assisted Head Cataloger with special projects as needed.

ADDITIONAL INFORMATION ƒ References, finding aids upon request.

APPENDIX C

FINDING AID FOR THE ROXBURY MULTI-SERVICE CENTER RECORDS

Collection Overview Creator: Roxbury Multi-Service Center Title: Roxbury Multi-Service Center records Dates: 1965-2002 Call Number: M109 Volume: 29 cubic ft. (29 boxes and 1 flat file drawer) Location: 60/1, 61/4, FF5/D2 Historical RMSC is a social service agency modeled after the 19th century settlement Abstract: house where all client services were located under one roof. It began as a three-year demonstration project in 1964 to provide services to the Roxbury and North Dorchester neighborhoods of Boston. From its inception, the mission of RMSC has been to offer programs and services designed to empower the residents of Roxbury and North Dorchester to become economically and socially self-sufficient. RMSC was originally funded by government and private sources including the City of Boston, Action for Boston Community Development, the United Way, the Ford Foundation, and the Permanent Charity Fund. Scope and Content The Roxbury Multi-Service Center (RMSC) collection documents the Abstract: center's efforts to make Roxbury an economically viable community and to provide social and mental health services to individuals. Topics include the physical and economic development of the Roxbury neighborhood; neighborhood activism and organization; community relations; anti-crime and violence prevention; affordable housing; youth programs, including summer camp; academic enrichment; employment counseling and training; urban development; public policy formation; and social service delivery. Topics concerning public health issues, such as alcoholism, drug addiction and homelessness; sexual assault awareness; school busing; racial and educational inequality in Boston Public Schools; and the experience of African American children in Boston Public Schools are also covered. This collection includes the records of the executive directors; Board of Directors meeting minutes, committee and program reports and correspondence; grant proposals and contracts; program descriptions, reports and statistical information; organizational charts; development and public relations records; and audio-visual material and memorabilia. Arrangement: Organized into 7 series: 1. Administration; 2. Board of Directors; 3. Executive Directors; 4. Programs; 5. Grants and Contracts; 6. Outside Organizations; 7. Audio-visual and Memorabilia. Restriction: Files containing client information are restricted for 75 years from the date of their creation. Please contact the University Archivist for more information. Related Materials: La Alianza Hispana records. “The Way We Go To School: the Exclusion of Children in Boston,” by The Task Force on Children out of School (Snell Archives Faculty and Related Publications LC4093.B6 T3 1971).

Historical Note Since 1630, the Roxbury neighborhood of Boston has been an integral part of the city, first for its farms, then as a strong hold during the Revolutionary War. In the 18th century, Roxbury was a fashionable suburb, and in the 19th century jobs were created and the economy was strengthened by the mill industry. From the 1920s through the 1940s, Roxbury was a thriving commercial district full of department stores, theaters, and hotels. After World War II, African Americans from the South migrated by the thousands into the urban areas of the North, and Roxbury became the center of the African American community in Boston. By the time Boston began its urban renewal program in the early 1960s, Roxbury's economy had fallen into decline causing high unemployment, inadequate housing, and underperforming schools.

In 1961, President John F. Kennedy created the President's Committee on Juvenile Delinquency and Youth Crime. Its goal was "to establish a direct link between the Federal Government and city, by-passing the state, to define and relieve urban pathology. The committee sought to work within the context of already established local agencies" (“Natural History of a Professional Reform Organization: Roxbury Multi-Service Center,” Box 1, Folder 6). In 1962, Action for Boston Community Development (ABCD) grew out of Boston's mayor's office specifically to handle the problems encountered by those communities directly affected by the economic and social problems created by the city's urban renewal projects. Concurrently, the Ford Foundation was actively exploring ways in which to improve the social conditions of underprivileged youth by funding numerous social action programs.

These were the conditions under which representatives from ABCD, the United Way, the Boston Redevelopment Authority, the City of Boston, and the Roxbury-North Dorchester community, began to develop "a plan for a direct service project which would provide, from a neighborhood base, a multiplicity of health, welfare and related services" (“Natural History of a Professional Reform Organization”). The result of their work, “The Boston Youth Opportunity Project: a report and a proposal,” was submitted by ABCD to the President's Committee on Juvenile Delinquency and Youth Crime in December 1963. In November 1964, Roxbury Multi-Service Center was incorporated. Original incorporators included Elma Lewis, Harry Elam, Louis White, Lois Clemente, and John D. O’Bryant. In December 1964, RMSC opened on 317 Blue Hill Avenue.

During its first three years of operation, RMSC was devoted to stabilizing families in crisis by providing case-by-case intervention for both families and individuals. The goal in 1964 was to demonstrate “that a variety of services could be integrated and coordinated under one roof and one administrative structure, resulting in the elimination of the fragmentation of individuals and families among a variety of social welfare and mental health agencies” (“Proposal for the Development of the Roxbury Multi-Service Center Over the Next Five Years: 1969-174,” Box 1, Folder 68). Initial programs were designed to respond to clients’ immediate needs. These core programs were employment counseling and training, home development, neighborhood improvement, and assessment and counseling services. The assessment and counseling program provided individual, group, and family therapy, job counseling and training, and emergency financial assistance. In 1967, Hubert Jones, who replaced the first executive director, Gertrude Cuthbert, believed that the completion of the demonstration phase signaled a significant shift from the center's case-by-case intervention approach. Convinced that poverty was the root of the neighborhood's inability to overcome the social and economic barriers it was confronted with, the next generation of the RMSC’s leaders began to create programs that focused on both developing the community of Roxbury and responding to the needs of its residents.

In 1968, RMSC initiated its first community based program, the Sav-More Association. The purpose of this program was to improve the 17 block Savin and Moreland Street neighborhood and its residents by helping them develop the skills to compete for the financial and educational resources to which they had been denied access. By including residents in the problem solving process, a major neighborhood clean-up was accomplished and the Sav-More Teen Council was formed. These teen workers became active in many aspects of their neighborhood, including planning and implementing social activities for the neighborhood's youth. The Teen Council grew into the Teen Educational Center and eventually evolved into the Youth Development Center, which is still in existence.

RMSC’s philosophy of community and individual self-determinism was put into action through two types of programs: one aimed at community development and the other focused on individual needs. Community development programs included housing rehabilitation and ownership, tenant advocacy programs, and crime and safety programs. Individual needs programs included assessment and counseling, the Day Activity program for residents with mental health needs, the Reading Skills Lab, and a summer camp program.

From the beginning, RMSC was an advocate for the community and for educational opportunity. Working together with the Sav-More Association, RMSC was successful in preventing the Mobile Gas Company from tearing down a six-family house to replace it with a gas station. Concerned about the reports the staff was hearing from parents about their children’s experiences in school, RMSC organized the Task Force on Children. For over two years, this group, lead by Hubert Jones, investigated the performance of the Boston Public Schools, and in 1971, they published the report, “The Way We Go To School: the Exclusion of Children in Boston,” (LC4093.B6 T3 1971), which was the catalyst for change in local and national education laws. In 1974, RMSC played an important role in school desegregation when it was called upon to staff school buses and to monitor South Boston High and Hyde Park High, the two most volatile schools.

Throughout the 1980s, RMSC continued to implement programs that responded to the needs of individuals and programs to improve the quality of life in the neighborhood. These programs included the Family House Shelter for homeless families (the first shelter of its kind in Massachusetts), the Minority Student Retention Program at Boston Latin and Boston Prep high schools, the Housing Rehabilitation and Sales program, and the Boston Safe Neighborhood program. In 1980, RMSC began to collaborate with the Educational Counseling Committee (EEC), which was begun in 1949 when the National Association for the Advancement of Colored People determined that not enough Black high school graduates were attending college because of the high cost of secondary education. From 1949 to 1980, the EEC provided educational counseling and financial assistance to Black students in the Boston area. In 1989, RMSC assumed management of EEC and the EEC college scholarship program became the Roxbury Multi-Service Scholarship.

By the 1990s, the Blue Hill Ave. beautification project Green on Blue was in operation as were the Housing Counseling Program, and Project R.I.G.H.T. (Rebuild and Improve Grove Hall Together), which focused on the revitalization of the Grove Hall area of Roxbury. The John D. O’Bryant Community Youth Center was established in 1993 to provide educational and job training programs, anti-violence programs, and leadership development programs.

Between 1993 and 1997, RMSC experienced five executive and interim directors. This instability, together with reoccurring administrative weaknesses and a financial deficit, caused the Board and staff of RMSC to examine all aspects of the organization. From December 1997 to May 1998, a management team comprised of staff members and led by Vanessa Bell was responsible for day-to-day operations. With the help of management consultants from CommonGround, a transition plan was developed and Brenda Gadson was chosen to lead RMSC into its 40th decade.

Chronology 1964 RMSC founded as three-year demonstration project funded by the Ford Foundation, the United States Department of Health, Education and Welfare, the United Sates Office of Economic Opportunity, and The Boston Foundation. 1967 RMSC staff identifies poverty as a major problem in the Roxbury community. 1971 The Task Force on Children report, “The Way We Go To School: the Exclusion of Children in Boston,” is published, which results in Massachusetts and the federal government declaring that every child has the right to have educational needs met at public expense.

RMSC provides administrative support to the Ecumenical Center of Roxbury.

RMSC organizes the Sav-More Association, made up of residents committed to improving the quality of life in their neighborhood. 1972 RMSC responds to the problems of the Spanish speaking population of Roxbury by sponsoring La Alianza Hispana, a "one stop" multi-service center located on Dudley Street. 1973 RMSC is asked by the City of Boston’s Department of Youth Services to begin a Temporary Shelter Program.

RMSC is asked by the City of Boston’s Department of Public Health to submit a proposal to train minority graduate students in mental health and the Commonwealth Fellows program is developed. 1974 RMSC provides support for children and families during desegregation of Boston Public Schools and serves as the City of Boston's liaison to South Boston High School. Staff members provide training for teachers on race relations.

RMSC and Lena Park discuss possible joint venture. 1978 RMSC's Day Activity Program begins with working agreements between Dorchester Mental Health Clinic and the Dr. Solomon Carter Fuller Mental Health Center. 1979 The RMSC Reading Skills Laboratory operates out of a firehouse located at 424 Warren Street and provides intensive after-school tutorial program for youth grades 4-12. 1982 RMSC creates program designed specifically for Viet Nam veterans. 1984 RMSC establishes a food pantry where neighborhood youth volunteer. 1987 RMSC needs assessment results: services for youth, families and elderly need expansion. 1990 RMSC collaborates with Freedom House, Harvard Street Community Health Center, and Lena Park Community Center to form the Boston Youth Development Project aimed at enhancing youth's self-esteem, self-confidence, educational achievements and health. 1991 RMSC receives the City of Boston's Public Facilities Department funding to clear vacant lots along Blue Hill Avenue. Youth are hired and trained in landscaping. The Green on Blue projects are launched. 1992 RMSC initiates collaborative discussions to organize Project Rebuild and Improve Grove Hall Together (R.I.G.H.T.), a community based initiative to promote safety, community health, and economic programs for children and their families. RMSC commits to rebuilding Roxbury through action with Blue Hill Ave Task Force and Dudley Street Neighborhood Initiative. 1994 RMSC establishes the Multi-Cultural Institute, a therapeutic model that focuses on providing treatment based on culturally sensitive issues. 1997 RMSC Board and staff examine the viability of existing programs and engage in a planning process that will change the strategic direction and structure for RMSC's future. end_chronlist

Chronology of Directors 1964-1965 Gertrude Cuthbert 1965-1971 Hubert T. Jones Oct-Sep 1971 Florence Gerber (Interim Director) 1971-1978 Percy Wilson 1978-1983 Marilyn Anderson Mar-Sep 1983 Dawn Swan (Interim Director) 1983-1985 Ricardo Millett Sept-Dec 1985 Emerson Davis (Interim Director) 1986-1993 Shirley Carrington Feb-Mar 1993 Robert Persley (Interim Director) 1993-1995 Valerie Lovelace Jan-Aug 1995 Richard Folly (Interim Director) 1995-1997 Zuline Gray Allen Apr-Dec 1997 Milton Samuels (Interim Director) Dec 1997-May Vanessa Bell (Interim Director) 1998 1998-2005 Brenda Gadson 2005 Claudia Smith-Reid

end_chronlist

Bibliography Annual Reports, 1965-1989, Box 2, Folders 1-3. Board of Director Minutes, Boxes 2-4, Folders 17-32. Boston Landmarks Commission website: http://www.boston-online.com/roxhist.html Brief Report on the Roxbury Multi-Service Center for 1967, Box 1, Folder 2. Brief Report on the Roxbury Multi-Service Center for 1968, Box 1, Folder 2. Roxbury Multi-Service Center, Inc., Report of Operations, January 1-December 31, 1965, Box 1, Folder 8. Roxbury Multi-Service Center, Inc., Overview, 1994, Box 2, Folder 69. Swan, Dawn. "Natural History of a Professional Reform Organization: Roxbury Multi-Service Center,” (n.d.) Box 2, Folder 6. end_bibliography

Scope and Content Note The Roxbury Multi-Service Center (RMSC) collection documents the center's efforts to make Roxbury an economically viable community and to provide social and mental health services to individuals. Topics include the physical and economic development of the Roxbury neighborhood; neighborhood activism and organization; community relations; anti-crime and violence prevention; affordable housing; youth programs, including summer camp; academic enrichment; employment counseling and training; urban development; public policy formation; and social service delivery. Topics concerning public health issues; alcoholism and drug addiction; homelessness; sexual assault awareness; school desegregation (Box 3, Folders 1-4); racial and educational inequality in Boston Public Schools (Boxes 2-4, Folders 18-51, 1- 23, and 1- 8); and the experience of African American children in Boston Public Schools (Box 2-4, Folders18-51, 1- 23, and 1- 8) are also covered.

The major types of material are agreements between RMSC and outside organizations; consultant correspondence and reports; grant proposals and contracts; and program descriptions, reports, and statistics.

Materials not found in this collection include the report, “The Way We Go To School: the Exclusion of Children in Boston,” by The Task Force on Children out of School. This is, however, located in Snell Archive’s faculty and related publications collection (LC4093.B6 T3 1971). Also, Board of Directors minutes from 1985 are missing and minutes from 1992-1998 are incomplete. Other materials not found include annual reports from the years 1967, 1970, 1975-1978, 1983-1984, 1985, and 1987-2001.

Series Description Series 1 Number: Title: 1. Administration Dates: 1965-2000 Volume: 1 cubic ft. Arrangement: Alphabetical Summary: This series documents RMSC's founding; development and public relations activities, such as anniversary celebrations and the annual MLK, Jr. breakfast; human resources operations; and renovations of 317 Blue Hill Ave. Records include agency by-laws and articles of incorporation, diversity data, articles about RMSC written by staff members, consultant reports, strategic planning reports, program descriptions, RMSC and staff newsletters, organizational charts, demographic and census information, and needs assessment reports. Of special interest are three reports. Gertrude Cuthbert’s “Report of Operations: January 1 1965-December 31, 1965,” the first report of its kind, provides more detail than the annual report, including areas of strength, weakness and agency wide strategies. Hubert Jones’s “Proposal for the Development of RMSC,” identifies poverty as the major problem encountered by the residents of Roxbury and sets forth specific ways in which RMSC and residents can work together to alleviate the problem. The 1998 watershed report, commissioned by the Board of Directors after the agency was restructured, includes the results of consultant’s findings based on interviews they conducted of 100 Roxbury residents regarding RMSC’s position in the community. Also of interest are recommendations for RMSC's programs, staff and operations, and the executive director’s summary of programs.

Folder List Box Title Date 1 Administrative and Service Delivery Assessment n.d. 1 Affirmative Action Plan n.d., 1983 1 Agency By-Laws n.d. 1 Agency Diversity Data n.d. Agency History 1 General (2 folders) n.d., 1967- 1985 1 Mission and Philosophy n.d. 1 Report of Operations 1965-1966 1 Articles of Organization 1964 1 Awards and Certificates n.d., 1987- 1990 1 Boston Youth Development Project Staff Training 1993 1 Brochures n.d. FF5/D2 Certificate: Official Citation from the Commonwealth of Massachusetts 1984 1 Client Intake Information n.d., 1970, 1974 Committees 1 Cabinet Meeting Minutes 1981-1982 1 Hospitality Committee 1987, 1992 1 Personnel Committee (3 folders) 1965, 1996 1 Community Volunteer Office Proposal 1997 Consultants Common Ground Project 1 General (2 folders) 1996-1999 1 Curriculum (2 folders) 1996-1997 1 Inventory 1996 1 RMSC Workplan 1996 1 Document Development, Inc. Long Range Strategic Planning 1981-1985 1 Solutions for the Third Sector: Watershed Report 1998 1 Training and Organization Development Report 1985 Development 1 Agency Advertising n.d., 1988- 1990 1 Blank Donation Cards n.d. 1 Contributions (2 folders) 1977-1998 Events 1 25th Anniversary Celebration (3 folders) 1988-1989 1 30th Anniversary Gala 1993-1994 1 Alumni Reception 1989 1 Annual Awards Banquet 1975-1983 1 Annual Meetings n.d., 1993- 1997 1 Anti-Violence Conference 1994 1 Gala Planning Committee Minutes n.d., 1989 1 John Amos Visit 1989 1 Kwanzaa n.d., 1994 1 Martin Luther King, Jr. Breakfast 1986-1990 1 Neighborhood Events n.d., 1988- 1993 1 Silent Auction n.d., 1992 1 Tramaine Hawkins Concert 1990-1991 1 Foundation Information Sheets 1989 1 Fundraising Outside: Agencies n.d., 1988- 1992 1 Fundraising Budgets 1987-1989 1 New Logo n.d. 1 Recommendations n.d. 1 Executive Directors’ Resumes n.d. 1 Job Descriptions (2 folders) n.d., 1978, 1996 1 Massachusetts Office of the Attorney General, Division of Public 1994 Charities, Annual Report 1 Needs Assessment Reports 1982-1995 1 New Cases 1985 1 New Hire Packet 1989 1 Newsletters (2 folders) 1985-1994 1 Organizational Charts 1983-1996 1 Profiles/Census: RMSC Service Areas (3 folders) n.d., 1988- 1992 1 Program Descriptions n.d., 1988- 1996 1 Proposal for the Development of RMSC 1969-1974 Public Relations 1 Agency Profiles (2 versions) 1994 1 Gala 1995 1 Media 1989-1997 1 Newspaper Articles 1967, 1988-1992 1 Press Releases 1988-1994 1 Renovations, 317 Blue Hill Avenue 1977-1980 1 RMSC Central Artery Employment Seminar 1989 2 Staff Development Training 1990-1991 2 Staff Handbook (5 folders) 1976-1997 2 Staff List 1985 2 Staff Meetings 1976-1998 2 Staff Retreat 1993 2 Strategic Planning Reports (2 folders) 1983-1995 2 Volunteers 1981-1982, 1995 2 Wang Disk Pack (Unidentified) n.d. end_flist

Series Description Series 2 Number: Title: 2. Board of Directors Dates: 1969-2002 Volume: 3 cubic ft. Arrangement: Alphabetical Summary: This series consists of annual reports and Board of Directors records. Annual reports are written by the executive director and provide an overview of the agency’s programs, funding, special events, and future plans. Annual reports are included for the years 1965-1967, 1970, 1975-1978, 1983-1984. Reports are missing from the years 1967, 1970, 1975-1978, 1983-1984, and 1985. Board records include monthly, special, and annual meeting materials; minutes of board and staff committees; executive director, transition, consultant, and auditor reports; financial, income, and expenditure statements; and balance sheets, budgets, and salary information. By-laws, amendments, certificates, licenses, and the purchase records of RMSC's property are also included. Board of Directors minutes date from 1969-1998. Minutes from 1985 are missing; however, minutes from the June 18th meeting are on audio cassette and can be found in Box 29. Minutes from 1992-1998 are incomplete.

The Board of Directors minutes contain a wealth of information that is not found elsewhere in the collection. The minutes document RMSC's finances, status of grant proposals and programs, personnel issues, development and public relations actions, and RMSC’s 1998 reorganization. They also document RMSC relationships with outside agencies, including the African American Federation, ABCD, the Boston Public Schools, Ecumenical Center of Boston, La Alianza Hispania, and the Black United Front. Also covered is RMSC's political and social activism, including its support of the Black Panther Party, participation in the City of Boston’s school desegregation effort, role in the development and creation of La Alianza Hispana, possible merger with the Ecumenical Center of Roxbury, and reasons for creating the Task Force on Children out of School. The minutes from 1991-1992 reflect the various funding cutbacks to social service agencies and ways in which RMSC responded to them. Program reports are included throughout the minutes providing a continuous narrative of the evolution of RMSC’s programming from 1969-1991, which is not included in Series 4. Programs.

Of special interest is Shirley Carrington’s transition report, which provides a concise but thorough overview of the state of the agency in 1992. Also included is Frieda Garcia’s testimony in front of the United States Commission on Civil Rights (Box 2, Folders 24 and 41), Ana Maria Diamond’s statement before the United States Commission on Civil Rights (Box 2, Folder 42), and testimony given by Hubert Jones to the House Ways and Means Committee on the welfare backlash (Box 2, Folder 43). The center’s “Manual for Operations in a Community Crisis,” (Box 2, Folder 28) and personnel policy and practice manuals are also located in this series.

Folder List Box Title Date 2 Annual Reports (3 folders) 1965-1989 2 Attendance Sheets 1970 2 Board Institute Inside View of RMSC 1968 2 Committee Rosters 1970 2 Directors n.d., 1965- 1985 2-4 Minutes (78 folders) 1969-1998 4 Rosters n.d., 1965- 1992 end_flist

Series Description Series 3 Number: Title: 3. Executive Directors Dates: 1970-2000 Volume: 13 cubic ft. Arrangement: Chronological by director; alphabetical within subseries. Organized into 9 subseries: A. Marilyn Anderson-Chase; B. Ricardo Millett; C. Shirley Carrington; D. Valerie Lovelace-Graham; E. Richard Folly; F. Zuline Gray Allen; G. Milton Samuels; H. Vanessa Bell; I. Brenda Gadson. Summary: This series documents the administrative functions of the executive directors, including the implementation of RMSC’s programs, its daily operations, and its partnerships and agreements with affiliated organizations, and city, state, and federal government. Also documented are RMSC’s various reorganization efforts, program planning and implementation, and development and public relations efforts. This series includes Affirmative Action and diversity reports; consultant correspondence and reports; financial statements and auditors reports; program descriptions, reports, and statistics; and grant proposals and contracts. Included are scattered minutes and newsletters from local and affiliated organizations, such as the Black Political Task Force, the Boston Panel of Agency Executives, and the African American Federation, and the Dudley Street Neighborhood Initiative. The RMSC Board of Directors minutes in this series contain annotations and are incomplete. See Series 2 for complete minutes. Also scattered throughout this series are grant proposals and contracts. See Series 5, Grants and Contracts for a complete set.

A. Marilyn Anderson-Chase (.5 cubic ft.), 1978-1983, includes progress reports; grant proposals and contracts; and development and public relations material. Highlights include campaign material, candidate endorsements, and meeting minutes from the Black Political Task Force; the Freedom House Institute on Schools and Education report entitled, “Capsule History of Legal Matters Connected in Desegregation in the Boston Public Schools, 1961-1982;” and Anderson-Chase's notes from the Joseph Warren Commission. The Joseph Warren Commission was a political advocacy group which sought to improve socio-economic conditions for minorities and to endorse candidates who would focus on minority needs.

B. Ricardo Millett (.5 cubic ft.), 1983-1985, includes correspondence, consultant reports, program proposals, and descriptions.

C. Shirley Carrington (5 cubic ft.), 1986-1993, includes agreements with affiliated organizations, correspondence, grant proposals and contracts, development and public relations material, RMSC newsletters and newsletters from outside organizations, reports from program directors, program descriptions, and statistics. Highlights include records from the Boston Housing Partnership, the Boston Panel of Agency Executives, and Housing Strategies and RMSC, Part II.

D. Valerie Lovelace-Graham (2.5 cubic ft.), 1993-1995, includes correspondence, agreements with affiliated organizations, consultant reports, grant proposals and contracts, development and public relations material, reports from program directors, program descriptions, statistics, and newsletters from outside organizations. Highlights include the Conference on Violence, Dudley Street Neighborhood Initiative, and Freedom House, Inc.

E. Richard Foley (.1 cubic ft), 1995, includes contracts and development material.

F. Zuline Gray Allen (3 cubic ft.), 1995-1997, includes correspondence, consultant reports, grant proposals and contracts, development and public relations material, and newsletters from local social justice organizations. Highlights include documents from the African American Education Committee, the African American Federation, and Dorchester CARES Coalition for Families and Children.

G. Milton Samuels (5 cubic ft.), 1997, includes correspondence, development material, grant proposals, and program reports.

H. Vanessa Bell (.1 cubic ft.), 1997-1998, includes consultant correspondence, development records, and program reports.

I. Brenda Gadson (.5 cubic ft.), 1998-2005, records from 1998-1999 include agreements with affiliated organizations, consultant reports, development material, and program proposals and reports. Highlights include records from Dorchester Community Services Collaborative, Dudley Street Neighborhood Initiative, and Neighborhood Development Corporation of Grove Hall.

Folder List Box Title Date A. Anderson-Chase, Marilyn, 1978-1983 5 Action for Boston Community Development (2 folders) 1976-1982 5 Black Media Club 1978 5 Black Political Task Force (2 folders) n.d., 1980- 1984 5 Board of Directors: Six Month Progress Report 1978 5 Boston Compact n.d., 1982 5 Boston Summer Jobs Collaborative 1982 5 Cable TV 1982 5 Community Agency Listings n.d. 5 Consultants: Document Development Inc. 1988 Contracts 5 Day Activity Program 1978-1980 5 Massachusetts Department of Public Welfare 1981 5 Correspondence (4 folders) 1978, 1982 5 Development: Report: Fiscal Re-Organization 1978 5 Freedom House Institute on Schools and Education n.d. 5 Just Housing Resource Center (Josephine/Geneva Receivership) n.d., 1982 5 Neighborhood Buildings: Boarded and Demolished 1982 Programs 5 Boston Latin Collaborative n.d. 5 Day Activity Program 1979 5 Monthly Reports 1982 5 Statistics 1982 5 Yes Students 1979 5 Project Concern 1982 Proposals 5 Fast Food Training Program 1979-1980 5 Jobs for Youth n.d., 1980 5 United Way 1982 5 Public Relations: Media 1978-1980 5 Replacement/Transit Improvement Study 1982 5 Warren Commission (Joseph) 1982 B. Millett, Ricardo, 1983-1985 5 20th Anniversary 1984 5 Action for Boston Community Development (3 folders) 1983-1985 5 Agreement: Division of Employment Security (Testing Services) 1983 5 Black Political Task Force 1970, 1982-1986 5 Board of Directors: Transition Memo 1985 FF5/D2 Certificate: Appointment to the Massachusetts Affirmative Action 1983 Advisory Board 5 City of Boston (2 folders) 1984 5 Coalition for Choice 1984 Consultants 5 Associated Grantmakers 1983-1984 5 Strategic Planning 1984 Contracts 5 Boston Public Schools 1983 5 Massachusetts Department of Mental Health (3 folders) 1983-1985 Correspondence 5 General 1983-1985 5 Senior Center 1980-1985 Development 5 General 1984 5 United Way: Special Fund Quarterly Report 1984 5 Freedom of Choice Desegregation Plan 1983 5 Greater Boston Civil Rights Coalition 1984 5 Massachusetts Department of Youth Services: Affirmative Action 1984 Report 5 Permanent Charity Fund 1983 Programs 5 Commonwealth Fellows 1985 5 Computer Camp 1983 5 Day Activity Program 1983-1985 5 Family House Shelter 1985 5 Quincy-Geneva Housing Development Corporation 1985-1986 5 Monthly Reports 1984-1985 5 Urban Homesteading Program n.d., 1983 Proposals 5 Fund for the Improvement of Postsecondary Education 1984 5 Massachusetts Department of Social Services 1983-1985 5 Riley Foundation 1984, 1985 5 Summer Programs 1984 5 Ray Flynn Transition Committee n.d., 1983 5 Roxbury, Dorchester, and Mattapan Teen Pregnancy Coalition 1985 5 St. Joseph Community School n.d., 1982- 1984 5 United Community Planning Corp. (2 folders) 1983-1985 5 Urban League 1984 C. Carrington, Shirley, 1985-1993 5 25th Anniversary n.d., 1989 5 Action for Boston Community Development (7 folders) n.d., 1986- 1993 5 Adapt Inc. 1986 5 Ad Lab: RMSC Campaign Creative Project n.d., 1990- 1991 5 Affirmative Fair Market Guidelines (Restricted) n.d., 1988 Agreements 5 Action for Boston Community Development 1985-1987 5 Dimock Community Health Center n.d., 1985, 1987 5 Dr. Solomon Carter Fuller Mental Health Center n.d. 5 Group Training n.d., 1986 6 Metro Boston Community Services Network 1992 6 Roxbury Community Health Center 1991 6 Alliance for Young Families 1986 6 Annual Meeting 1990 6 Anticrime Plan n.d., 1989 6 Awards 1988 6 Beauford/Dacia Housing Limited Partnership 1990 6 Blockwatch Network 1987-1990 6 Board of Directors (18 folders) n.d., 1984- 1992 6 Boston Against Drugs 1990 6 Boston Compact n.d., 1985- 1986 6 Boston Dropouts, Planning a Community Response n.d., 1986 6 Boston Healthy Start Initiative 1991-1992 6 Boston Housing Partnership (4 folders) 1986-1990 6 Boston Neighborhood Ventures 1987, 1988 6 Boston Panel of Agency Executives (12 folders) n.d., 1985- 1992 6 Boston Safe Neighborhood 1990 6 Boston Student Human Services Collaborative 1986 6 Boston Youth Campaign 1990 6-7 Boston Youth Development Project (22 folders) n.d., 1987- 1992 7 Brooks School 1986 7 Bunker Hill Community College: Central Artery Proposal n.d., 1992 7 Citizens for Safety (2 folders) n.d., 1990- 1992 City of Boston, Public Facilities Department 7 Emergency Service Grant 1991 7 Housing Counseling: Audit 1991 7 Minutes 1990 7 Columbia Plaza Associates (3 folders) 1987-1989 7 Commonwealth Futures (2 folders) n.d., 1986- 1988 7 Community Coalition to Prevent Black Homicide 1990 7 Community Jobs Collaborative (2 folders) 1986-1990 7 Community Jobs Consortium n.d., 1986 Consultants 7 Agee, Ralph 1992 7 Daniel Dennis and Company 1991 7 Document Development Inc. (2 folders) n.d., 1984- 1986 7 Management Consulting Resources 1991-1992 7 Maxwell, Ann 1988 7 Social Policy Research Group (2 folders) n.d., 1989- 1992 7 Strategic Planning n.d., 1989 7 Technical Development Corporation 1992 Contracts 7 Boston Housing Authority 1988 7 Boston Public Schools 1989 7 City of Boston Public Facilities Department 1987-1990 7 Massachusetts Department of Social Services 1987 7 Massachusetts Department of Youth Services: Roxbury Youth 1987-1990 Works 7 Neighborhood Rehabilitation 1985, 1987 Correspondence 7 General 1987-1992 7 735 House 1989-1990 7 Aswalos House YWCA 1986 7 Boston Housing Authority 1988 7 Letters of Support (2 folders) 1986-1992 7 Massachusetts Department of Mental Health 1990-1991 7 Thorson v. Boston YWCA 1988 7 WILD 1090 AM 1987 7 Council of Elders Inc. n.d., 1987 8 Cox, Jackie n.d., 1987, 1988 8 Design for Reading Excellence and Advanced Math Skills n.d. Development 8 General (4 folders) 1988-1993 8 Bank of Boston Charitable Foundation n.d., 1985- 1992 8 The Boston Foundation 1986, 1992 8 Corporate Contributions 1985-1992 8 Events (7 folders) n.d., 1991- 1992 8 Foundation and Corporation Fundraising Report 1992 8 Hyams Foundation 1980-1991 8 Strategies 1988 8 United Way (2 folders) n.d., 1986- 1992 8 United Way of Tri-State 1990 8 Division Reports 1989 8 Dorchester for Adult Education n.d., 1992 8 Dorchester Task Force 1985-1986 8 Drop-a-Dime (2 folders) 1989-1990 8 Dropout Conference n.d., 1986 8 Dudley Street Job Start n.d., 1987 8 Dudley Street Neighborhood Initiative (4 folders) n.d., 1985- 1992 8 Educational Counseling Committee of Boston (2 folders) 1984-1988 8 Employee Newsletter 1989-1991 8 Executive Director’s Report 1992 8 Executive Office of Human Services 1985-1986 8 Freedom House Institute on Schools and Education 1984-1986 8 Governor’s Coordinating Youth Council n.d. Grants 8 Non-Governmental n.d., 1989- 1992 8 Office of Substance Abuse Prevention 1992 8 Project Bread 1986, 1987 8 Special Emergency Fund 1993 8 United States Department of Agriculture 1992 8 Greater Boston Civil Rights Coalition 1987 8 Hendricks, Cinderella: Internship Reports n.d., 1987 8 Housing Cooperative Implementation Committee 1988 8 Housing Strategies and RMSC Part II n.d. 8 Industrial Site Development Authority n.d., 1987, 1988 8 Inner City Task Force 1988 8 Institute for Community Based Services n.d., 1988- 1989 8 Legal: General 1982-1995 8 Lena Park (3 folders) 1983-1993 8 LMHA (Dr. Solomon Carter Fuller Mental Health Center) Planning n.d., 1991- Committee 1992 8 Long Range Plan n.d. 8 Managed Care Coalition n.d., 1991 8 Martin Luther King Day ‘92 1991-1992 8 Massachusetts Council of Human Service Providers n.d., 1990- 1991 8 Massachusetts Department of Health and Human Services 1989 8 Massachusetts Department of Mental Health: Fuller Planning 1991-1992 Committee 8 Massachusetts Department of Public Welfare (3 folders) n.d., 1990- 1992 8 Massachusetts Department of Social Services 1988 8 Massachusetts Department of Youth Services: Advisory Council 1987 8 Metro Boston Community Service Network n.d., 1990- 1993 8 Metropolitan Boston Housing Partnership Inc. 1992 8 National Conference of Christians and Jews (2 folders) 1986-1987 8 Neighborhood Justice Network 1989 8 Newsletter: Pulling Together 1989-1991 Programs 735 House 8 General (3 folders) (1 restricted) n.d., 1985- 1993 9 Department of Education Corrective Action 1990 9 Rate Setting Commission n.d. 9 Reports (2 folders) 1987-1992 9 Abandoned Housing (2 folders) 1985-1992 9 Adult/Family Services Division: Meeting Minutes 1988 9 Anti-Crime Program (2 folders) 1989, 1991 9 Blockwatch n.d., 1990, 1991 9 Boston Latin Collaborative 1984 9 Boston Safe Neighborhood 1990-1991 9 Camp Unity 1986-1988 9 Commonwealth Fellows 1987 9 Community Development Division 1987-1989 Correspondence 9 General 1985 9 Family House Shelter 1990 9 Protective Services n.d., 1986- 1987 9 Reading Skills Lab 1988 CPASA 9 General (6 folders) (1 restricted) n.d., 1984- 1992 9 Highlights 1984-1987 Day Activity Program 9 General (2 folders) n.d., 1989 9 Policies n.d. 9 Site Visit 1979 9 Director’s Reports 1992 9 End of Year Reports 1986-1987 9 Family House Shelter (5 folders) (1 restricted) 1989-1992 9 Family Life Center n.d., 1990 9 Gateway Cities: Performance Report 1987-1988 9 Green-on-Blue (2 folders) n.d., 1991, 1992 9 Monthly Reports (2 folders) 1990-1992 9 Quincy-Geneva Housing Development Corporation (7 folders) 1987-1992 9 Statistics 1983 9 Summer Camp 1986, 1987 9 Urban Community Homemakers 1986 9 Youth Services n.d., 1989- 1990 Proposals 9 City of Boston (3 folders) 1987-1990 9 CPASA n.d. 9 Dean Foundation 1980-1991 9 Design for Reading Excellence and Advanced Math Skills n.d., 1989 9 Economic Development and Industrial Corporation 1992 9 Family House Shelter n.d., 1991 9 Federal Emergency Management Agency (FEMA) 1992 9 Frank W. and Carl S. Adams Memorial Fund n.d., 1988 9 Governor’s Alliance Against Drugs 1991 9 Harvard Street Neighborhood Health Center n.d., 1990 9 Hyams Foundation n.d., 1991- 1992 9 IBM 1986, 1989 9 Mabel A. Horne Trust 1988 9 Massachusetts Department of Health and Human Services 1989-1992 9 Massachusetts Department of Mental Health 1985, 1989 9 Massachusetts Department of Youth Services: 735 House 1983 10 Multi-Cultural Family Preservation Collaborative n.d., 1992 10 New England Telephone 1987 10 Office for Substance Abuse Prevention 1992 10 Office for Substance Abuse Prevention Planning n.d., 1991- 1992 10 Protective Services (Restricted) n.d., 1992 10 Public Relations: Media: Green-on-Blue 1992 10 RMSC Auditor’s Report 1992 10 RMSC Bulletin Board n.d. 10 RMSC Newsletter 1989-1991 10 Roxbury Community College 1984-1988 10 Roxbury, Dorchester, Mattapan, United (2 folders) n.d., 1989- 1990 10 Rugel, Neale (Restricted) n.d., 1992 10 Saucer, Valerie n.d., 1990- 1991 10 Strategic Plan 1990 10 Support Staff: Training 1986-1987 10 TDC Management Audit 1992 10 Unity Group n.d., 1987 10 Urban League 1992 10 Youth Build Boston 1991 10 Youth Fund n.d., 1991 10 Youth Services 1990 10 YWCA: Amicus Brief 1987-1988 D. Lovelace-Graham, Valerie, 1993-1995 10 30th Anniversary Gala (2 folders) n.d., 1994 10 2/95 Conference on Violence 1994 10 Action for Boston Community Development (5 folders) n.d., 1992- 1994 10 Affirmative Action Self Evaluation 1994 Agreements 10 Casa Myrna Vasquez n.d., 1993 10 Dorchester Counseling Center n.d. 10 Dr. Solomon Carter Fuller Mental Health Center (2 folders) n.d., 1991- 1993 10 Freedom House 1994 10 Neighborhood Partnership 1993 10 Agency Operations Manual 1993 10 Auditor’s Report 1993 1993 10 Beacon Hill Multicultural Psychological Association n.d., 1993 10 The Black Educational Movement in Boston 1994 10 Black Males Survey (Joint Center) n.d., 1993 10 Blue Hill Avenue Task Force 1994 Board of Directors 10 General n.d., 1993- 1994 10 Development Committee (2 folders) n.d., 1991- 1995 10 Executive and Finance Committee n.d., 1993- 1994 10 Finance Committee n.d., 1994 10 Meeting Minutes (3 folders) n.d., 1993- 1994 10 Personnel Committee n.d., 1993- 1994 10 Program Committee n.d., 1991- 1994 10 Boston Urban Banker’s Forum: Community Service Award n.d., 1993 10 Boston Urban Gardeners 1993 10 Boston Youth Campaign 1994 10 Boston Youth Development Project (3 folders) n.d., 1992- 1994 10 Catch the Vision n.d., 1994 10 City of Boston Public Facilities Department: John D. O’Bryant n.d., 1993- Youth Center 1994 10 City Year: Serv-a-Thon n.d., 1993 10 Client Status Update (Restricted) 1994 10 Communities for People (2 folders) n.d., 1993- 1994 10 Community Development Building Grant: Human Services Program n.d., 1994 10 Community Kwanzaa 1994 Consultants 10 Alexander, Aronson, Finning and Co. n.d., 1993 10 Correspondence (2 folders) n.d., 1993- 1994 10 Drake and Associates n.d., 1992- 1994 10 Kate Novak and Associates 1994 10 Martinez, George 1993 10 Strategic Planning Proposal 1994 Contracts 10 Boston Urban Gardeners 1993 10 Cherry Trees 1994 10 City of Boston: 735 House 1993 10 City of Boston Public Facilities Department (2 folders) n.d., 1993- 1994 10 Housing Counseling Service n.d., 1992- 1994 10 Massachusetts Department of Mental Health: Multidisciplinary n.d. Training 10 Massachusetts Department of Public Health n.d., 1993- 1994 10 Massachusetts Department of Social Services n.d., 1992, 1993 10 Massachusetts Department of Youth Services: 735 House 1993 Correspondence 10 General (3 folders) n.d., 1993- 1994 10 Dimock Street Health Center 1993 10 FY 95 Budget 1994 10 Massachusetts Department of Public Welfare 1992-1994 Development 10 General (2 folders) 1993-1994 11 30th Anniversary Gala n.d., 1994- 1995 11 Development and Public Affairs 1994-1995 Workplan n.d., 1994 11 Events: Youth Recognition Day ‘94 1994 11 Family House Shelter Prospects n.d., 1994 11 Foundation/Corporation Prospect Initiatives 1994 11 Grove Hall Healthy Boston 1993 11 Hyams Foundation: Project R.I.G.H.T. n.d., 1993- 1994 11 John D. O’Bryant Center n.d., 1994 11 Massachusetts Department of Public Welfare (2 folders) 1993-1994 11 Prospects, Corporation/Foundation/Individual 1994 11 Silent Auction 1993-1994 11 United Way (2 folders) 1993-1994 11 Dudley Street Neighborhood Initiative (2 folders) 1992-1994 11 Economic Office of Community Development: Homeless Statistics n.d. 11 Executive Office of Communities and Development Data Reporting n.d., 1994 11 Freedom House Inc. 1992-1994 Grants 11 Emergency Shelter Grants Program 1993 11 Massachusetts Department of Public Welfare 1993-1994 11 Greater Boston Civil Rights Coalition 1993 11 Grove Hall Healthy Boston Initiative n.d., 1992- 1993 11 Holborn, Gannett, Gaston, Otisfield, Ad Hoc Committee n.d., 1994 11 John D. O’Bryant Youth Center 1993-1994 11 Joseph Lee Community Center Proposal 1993 11 Massachusetts Department of Heath and Human Services n.d., 1993- 1994 11 Massachusetts Department of Public Health 1993 11 Massachusetts Department of Public Welfare (3 folders) n.d., 1988, 1993-1994 11 Massachusetts Department of Social Services (2 folders) (Restricted) n.d., 1993- 1994 11 Mental Health Management of America 1994 11 Metro Boston Community Services Network Inc. (4 folders) n.d., 1993- 1994 11 Multicultural Psychological Association n.d., 1993 11 National Lawyers Guild 1993 Needs Assessment 11 Grove Hall (Healthy Boston) 1994 11 MIS System n.d., 1993 11 Newsletter Concepts 1994 11 O’Bryant, Richard 1993 11 Organizational Chart 1993 Programs 11 735 House (2 folders) (1 restricted) n.d., 1994 11 Abandoned Housing Program 1993 11 CPASA (5 folders) n.d., 1992- 1994 11 Director’s Meeting n.d., 1993- 1994 11 Family House Shelter (4 folders) (1 restricted) n.d., 1990- 1994 11 Gang Peace n.d., 1994 11 Green-on-Blue n.d., 1993 11 Grove Hall Healthy Boston Coalition (5 folders) n.d., 1993- 1994 11 Grove Hall Today 1994 11 Grove Hall Youth Fair Chance Intake/Assessment n.d.,1994 11 Project R.I.G.H.T. (6 folders) n.d., 1993- 1994 11 Project R.I.G.H.T./Hyams Building Community Initiative n.d., 1992- Program 1993 12 Protective Services (Restricted) n.d., 1993 12 Quincy-Geneva Housing Development Corporation (4 folders) n.d., 1990- 1994 12 Summary 1993 12 Summer Employment (Restricted) 1993 12 Project Leadership, Education and Employment Opportunities n.d. 12 Proposals 12 Battered Women n.d. 12 Casa Myrna Vasquez n.d., 1993- 1994 12 Community Violence, A Strategy for Intervention (2 folders) n.d. 12 Economic Development and Industrial Corporation (2 folders) n.d., 1993- 1994 12 Family House Shelter 1991, 1993 12 Fidelity Foundation n.d., 1994 12 Housing Counseling (2 folders) n.d., 1991- 1994 12 Housing and Urban Development 1993 12 Hyams Foundation: Project R.I.G.H.T. n.d., 1993 12 John Hancock 1994 12 John Hancock Mutual Life 1993 12 Massachusetts Department of Mental Health: Multidisciplinary 1993 Training 12 Open Space Bond Bill 1993 12 Partners for Non-Profits: John D. O’Bryant Youth Center 1993 12 Project Bread n.d., 1993- 1994 12 Putnam Investment 1993 12 Ramsay Park Summer Program 1994 12 United Way n.d., 1993 12 Vision Fund 1994 Public Relations 12 General (2 folders) n.d., 1994- 1995 12 RMSC Press Releases 1994 12 Training Materials n.d. Retreats 12 Senior Management 1993 12 Staff (3 folders) n.d., 1993 12 Roxbury Action Program 1994 12 Senior Management Meeting 10/20/93 n.d., 1993 12 Senior Staff 1993 12 Special Fund, Emergency Fund Assistance 1994 12 Spoor Property Group 1992 12 Staff: Conference Planning Committee Meeting 1994 12 Staff Meeting Minutes n.d., 1994 12 Staff Training n.d. 12 Transition Report 1993 12 United Way (2 folders) n.d., 1994 12 Urban Arts n.d., 1994 12 Urban Initiative Fund: Casa Myrna Vasquez n.d., 1993- 1994 12 Urban Land Use Task Force 1993 12 Violence Conference Planning n.d., 1994 12 Violence in the Community, Issues for Treatment and Public Policy n.d., 1994 E. Folly, Richard, Jan.-Aug. 1995, Interim Director 12 Agreement: Massachusetts Department of Social Services 1995 Contracts 12 Massachusetts Department of Mental Health 1995 12 Massachusetts Department of Youth Services: 735 House 1993-1995 12 Development: John D. O’Bryant Youth Center 1995 F. Allen, Zuline Gray, 1995-1997 12 Action for Boston Community Development (2 folders) 1995-1996 12 African American Education Committee 1996 12 African American Federation (7 folders) n.d., 1992- 1999 Agreements 12 Boston Gas 1996 12 Whittier Street Neighborhood Health Center n.d., 1997 12 Barbara Bullette Calcasa, Conference and Women of Color n.d., 1996 12 Black Educators’ Alliance of Massachusetts Inc. n.d., 1995- 1996 12 Blue Hill Avenue Task Force: Meeting Minutes n.d., 1994- 1995 Board of Directors 12 General (3 folders) n.d., 1996- 1997 12 Annual Meeting (2 folders) n.d., 1994- 1995 12 Committee Meetings (2 folders) 1995-1996 12 Committee Reports 1996 12 Development Committee n.d., 1995- 1996 12 Executive Committee 1995, 1996 12-13 Finance Committee (6 folders) n.d., 1995- 1997 13 Financial Statement AY 96 1997 13 Meetings (21 folders) n.d., 1995- 1997 13 Program Committee (5 folders) n.d., 1994- 1997 13 Reports (2 folders) 1995-1997 13 Retreat (2 folders) n.d., 1996 13 Strategic Plan 96/97 1996 13 Strategic Planning Committee n.d., 1995- 1996 13 Boston Panel of Agency Executives 1996-1997 13 Caribbean Foundation 1996 13 City of Boston: City Council Election 1995 13 Concerned Citizens for a Better Community n.d. Consultants 13 Alexander, Aronson, Finning and Co. (2 folders) n.d., 1996- 1997 13 Common Ground (8 folders) n.d., 1995- 1998 13 Correspondence n.d., 1995 13 Jewish Community Relations Council n.d., 1996- 1997 13 Levine and Brickman Associates (6 folders) 1996 13 Management Consulting Services (4 folders) n.d., 1994- 1997 14 OfficeMATES 1997 14 Reginald Cagle: RMSC Community Volunteer Office 1996, 1997 14 Toney, Pat 1996-1997 Contracts 14 City of Boston Public Facilities Department (3 folders) 1992-1996 14 Commonwealth Fellows n.d., 1996 14 Massachusetts Department of Mental Health: Multidisciplinary n.d., 1994- Training Program 1996 14 Massachusetts Department of Public Health (2 folders) n.d., 1996 14 Massachusetts Department of Social Services (2 folders) n.d., 1995- 1996 14 Massachusetts Department of Transitional Assistance: Family 1995 House Shelter 14 Massachusetts Department of Youth Services: 735 House n.d., 1995- 1996 Correspondence 14 General (3 folders) n.d., 1995- 1996 14 Massachusetts Department of Social Services (Restricted) 1995-1996 Development 14 General (2 folders) n.d., 1997 14 Correspondence 1995-1996 14 John D. O’Bryant Youth Center n.d., 1995- 1996 14 John Hancock n.d., 1995 14 Macy’s Benefit Shopping Day n.d., 1997 14 Report 1996 14 Special Fund 1995 14 Strategic Planning (2 folders) n.d., 1996 14 Strategic Workplan 1996/1997 1996 14 Dorchester CARES Coalition for Families and Children (7 folders) n.d., 1994- 1997 14 Dorchester Community Services Collaborative n.d., 1996- 1997 14 Dr. Solomon Carter Fuller Mental Health Center 1996-1997 14 Dudley Network 1996-1997 14 Dudley Street Neighborhood Initiative (6 folders) n.d., 1995- 1997 14 Executive Office of Health and Human Resources n.d., 1995- 1996 14 Family Self-Sufficiency Collaborative: Minutes 1997 14 Franklin Park Zoo 1997 14 Future Search Conference, June 30, July 1 and 2, 1997 n.d., 1997 14 Gang Peace 1996 Grants 14 Emergency Shelter Grant: Family House Shelter 1995 14 Massachusetts Department of Education: 735 House 1994-1995 14 Massachusetts Department of Social Services: 735 House 1994-1995 14 Project Bread n.d., 1995 14 Special Fund: Emergency Shelter 1995-1996 14 Holborn, Gannett, Gaston, Otisfield Betterment Association 1997 Legal n.d., 1995 14 Gaudet v. RMSC n.d., 1995 14 Massachusetts Department of Social Services 1996 14 Llamanos (2 folders) n.d., 1996 14 Massachusetts Behavioral Health Partnership: Needs Assessment n.d., 1996 14 Massachusetts Department of Social Services (9 folders) (3 n.d., 1996- restricted) 1998 14 Massachusetts Office of the Attorney General, Division of Public 1996 Charities 14 Mental Health Services Alert 1996 14 Metro Boston Community Service Network 1994-1996 14 Multi-Cultural Coalition on Aging 1996 14 Ounce of Prevention Grant Program n.d., 1995 14 Out of School Youth n.d., 1996 14 Plan-It Boston, Systems in Transportation (2 folders) n.d., 1996 Programs 14 735 House (3 folders) n.d., 1994- 1996 14 Boston Flyers 1996 14 Community Organizing Mentoring Program and Career Training n.d., 1996 14 Computer Aided Drafting Training Center: Statement in Support n.d., 1996 14 CPASA (3 folders) n.d., 1994- 1997 14 Directors’ Meeting (3 folders) n.d., 1995- 1997 14 Family House Shelter (2 folders) n.d., 1992- 1995 14 Family Life Center (2 folders) 1996 14 Housing n.d. 14 Job Descriptions 1996 15 John D. O’Bryant Youth Center (2 folders) n.d., 1996 15 Project R.I.G.H.T. (2 folders) n.d., 1994- 1996 15 Protective Services (3 folders) (1 restricted) 1995-1997 15 Summary Form n.d., 1993 Proposals 15 Boston Foundation (4 folders) n.d., 1996 15 City of Boston Public Facilities Department (4 folders) n.d., 1995- 1996 15 Common Ground 1993-1997 15 Economic Development and Industrial Corporation of Boston 1994 15 Hyams Foundation: General Operating Grant n.d., 1995 15 Project Bread FY 97 n.d. 15 Ratshesky Foundation 1996 15 United States Environmental Protection Agency: Green-on-Blue 1995-1996 15 Protective Services: Runaway Children (Restricted) 1995 15 Public Hearing, Dacia Street 1993-1996 15 Retreats: Board and Staff 1996-1997 n.d., 1996 15 Rhode Island Department for Children, Youth and Families 1995 (Restricted) 15 Roxbury Community Alliance for Health 1997 15 Roxbury Unites for Families and Children Inc. 1995 15 Roxbury Youthworks 1996 15 Safe Futures Boston 1997 15 Samuels, Milton: Meeting n.d. Staff 15 Employee Handbook 1996 15 Retreat n.d., 1996 15 Strong People Build Strong Neighborhoods 1995 15 Transition Report 1997 United Way 15 Allocation Package FY 97 1995-1996 15 Allocation Package FY 98 1996 15 Site Visit 1995 15 Volunteer Information 1996 15 University of Massachusetts: Public Service Endowment Grant 1996 Program 15 Volunteers 1996 15 YMCA, YWCA n.d., 1996 G. Samuels, Milton, Apr-Dec 1997, Interim Director 15 African American Federation 1997 15 Agreement: Massachusetts Health Research Institute n.d., 1997 15 Black History Planning Committee n.d., 1996 Board of Directors 15 Finance Committee 1997 15 Meeting (9 folders) n.d., 1996- 1997 15 Special Executive Board Meeting 4/10/97 1995-1997 15 Boston Panel of Agency Executives 1997-1998 15 Consultants: Toney, Pat 1996-1997 Contracts 15 Massachusetts Department of Health and Human Services: n.d., 1996- CPASA 1997 15 Massachusetts Department of Social Services 1997 15 Correspondence 1997 Development 15 General n.d., 1996- 1997 15 Gillette Company 1997 15 Macy’s Benefit Shopping Day n.d., 1997 15 Family Strengthening Task Force 1997 15 Legal: Ramos v. RMSC 1997 15 Massachusetts Department of Social Services 1996-1997 15 Neighborhood Development Corp. of Grove Hall 1997 Programs 15 Project R.I.G.H.T. 1997 15 Reports 1997 15 Proposal: Massachusetts Department of Public Health: CPASA 1997 H. Bell, Vanessa, Dec 1997-May 1998, Interim Director Board of Directors 15 Meetings (5 folders) n.d., 1997- 1998 15 Memo: Director of Programs and Organizational Development 1998 15 Special Board Meeting n.d., 1997- 1998 Consultants 15 Common Ground n.d., 1998 15 Massachusetts Health Research Institute 1998 15 Michel and Associates 1998 15 Correspondence 1998 Development 15 Boston Foundation 1998 15 Budget Strategies n.d. 15 Dean Foundation 1998 15 Emergency Food and Shelter Program 1998 15 Harvard Street Neighborhood Health Center Inc. 1998 15 Management Transitional Team 1997 15 Massachusetts Department of Social Services 1998 15 Programs: Reports (2 folders) n.d., 1996- 1998 15 Proposal: Massachusetts Department of Mental Health n.d. I. Gadson, Brenda, 1998-2005 15 Action for Boston Community Development: Annual Report 1998 15 African American Federation n.d., 1997- 1999 Agreements 15 Action for Boston Community Development n.d., 1998 15 Latino Health Institute 1998 15 Black Church Capacity Building Program 1998 15 Blue Hill Task Force: Minutes 1998 Board of Directors 15 Meetings (5 folders) n.d., 1998- 1999 15 Memo: Budget FY 98 1998 15 Report 2000 16 Boston Medical Center: Project Health 1999 16 Boston Panel of Agency Executives n.d., 1995- 1999 16 Boston Vote 1999 16 Children’s League of Massachusetts (2 folders) 1998-1999 16 Children’s Services of Roxbury 1998-1999 16 City Year: City Year Serv-a-Thon 1998 Consultants 16 Alexander, Aronson, Finning and Co. (2 folders) 1998 16 Common Ground (2 folders) n.d., 1998- 1999 16 Solutions for the Third Sector 1998-1999 16 Third Sector New England 1998 16 Toney, Pat 1998 Contracts 16 Commonwealth Fellows n.d., 1998 16 Massachusetts Health Research Institute n.d., 1997- 1998 16 Correspondence 1999 Development 16 Hyams Foundation: Black Church Capacity Building Program 1998 16 John D. O’Bryant Youth Center n.d. 16 Mellon Trust 1998 16 Trefler Foundation 1998 16 Dorchester Community Services Collaborative n.d., 1997- 1998 16 Dudley Street Neighborhood Initiative (5 folders) n.d., 1996- 1999 16 Franklin Park Coalition n.d., 1998- 1999 16 Massachusetts Department of Social Services 1998 16 Neighborhood Development Corporation of Grove Hall n.d., 1998 16 Northeastern University 1998-1999 Programs 16 Commonwealth Fellows n.d., 1996- 1997 16 CPASA n.d., 1998 16 Family Life Mental Health Center 1998 16 Intensive Adolescent Services (Restricted) 1998 16 Reports 1998 16 Project Health 1999 Proposals 16 Boston SafeFutures Initiative: CPASA n.d., 1998 16 CPASA (Seniors) 1998 16 Roxbury Heart Center 1999 16 Save the Harbor/Save the Bay 1996-1999 end_flist

Series Description Series 4 Number: Title: 4. Programs Dates: 1971-1999 Volume: 5 cubic ft. Arrangement: Alphabetical. Summary: This series documents the programs and services that were administered by RMSC from 1971-1999. Programs include education and job training; anti- crime and violence prevention; housing counseling, development and ownership; emergency and family shelter; community development; minority graduate student training; psychological assessment and counseling; sexual assault and rape awareness; youth development; minority student tutoring; community based correction for criminal offenders; summer camp; residential centers for young women and youth; college scholarship fund; and day treatment and mental health services. Prominent programs include Community Programs Against Sexual Assault and Rape Prevention (CPASA); Commonwealth Fellows; Green-On- Blue; Day Activity; Family House Shelter; Quincy-Geneva Housing Development Corporation; Rebuild and Improve Grove Hall Together (Project R.I.G.H.T.); Reading Skills Lab; 735 House; and the summer camp programs including New Visions Day Camp.

This series is made up of correspondence from funders and consultants; program descriptions, reports and statistics from executive and program directors to funding sources; grant proposals and contracts; educational material used in rape awareness workshops; client activities schedules; program newsletters; newsletters from other social justice organizations; newspaper articles; and site visit reports by government and private funders. Minutes from the Massachusetts Coalition of Rape Services and the Dorchester Counseling Center’s Human Rights Committee are also included. Grant proposals found only in this series, such as the Community Based after School Tutorial Program, Elderly and Persons with AIDS Counseling and Placement, and the HUD/RMSC Summer Clean-up were never funded. The grant proposals and contracts scattered throughout this series are incomplete. Series 5 contains grant proposals for both funded and non-funded programs. Also, see Series 2 Board of Director minutes for background on such programs as the Teen Education Center, the South Boston School Enrichment Program, and the Day Treatment program (Box 3, Folders 1-6).

Of special interest is CPASA’s relationship to the Derby (England) Rape Crisis Center, the Women’s Crisis Center in Manila, Philippines, and the rape crisis center in Belize. Also of interest are the (unpublished?) drafts of the “Violence Against Women” chapter of Our Bodies, Ourselves.

Folder List Box Title Date General 16 Action for Boston Community Development: Quarterly Narrative 1971 Report 16 Budgets 1978 16 Contract: Healthy Boston 1993-1994 16 Descriptions (6 folders) n.d., 1982- 1990 16 Development: Mental Health Management of America Application 1994 16 Education: Community Based After School Tutorial Program 1988 16 Elderly and Persons with AIDS Counseling and Placement: Proposal n.d., 1992 16 History n.d. 16 Maintenance and operations of the Programs of RMSC: Proposal 1976 16 Program Directors Meeting 1996 16 Program Directory 1985 16 Project R.I.S.E. n.d. 16 Projected Income n.d. Reports 16 Director’s Report n.d. 16 Final Report 1981 16 Monthly Reports (3 folders) 1977-1982 16 Program Reports 1985 16 Review and Evaluation n.d. 16 Statistics n.d., 1980- 1982 16 Summary of Programs n.d. 16 735 House (3 folders) n.d., 1990- 1994 16 Abandoned Housing Program n.d., 1990 16 Achievement Motivation Program: Final Report 1978 16 Boston Against Drugs n.d. 16 Boston Infant Mortality Coalition 1986 16 Boston Latin/Boston Prep Collaborative 1991 16 Boston Youth Development Project n.d., 1994 16 Camp Challenge n.d., 1990 16 Camp Unity Collaborative (2 folders) 1987-1990 Commonwealth Fellows 16 Contract: Massachusetts Department of Mental Health n.d., 1996 16 Correspondence n.d., 1996- 1997 16 Meeting: Supervisors 1996 16 Orientation 1985-1986 16 Reports 1996-1998 16 Satisfaction Survey (Blank) 1996, 1997 16 Community Correction Program 1974 CPASA 17 General 1994 17 Advisory Council 1978-1984 17 Agreements 1994-1998 17 AIDS Workplace Policy 1990 17 Black Political Task Force 1990 17 Boston Health Care Cable Consortium Inc. 1981-1982 17 Boston Referral Collaborative for Addiction and Health 1993 Boston Safe Neighborhood 17 Agreement: City of Boston 1992 17 Mid-Year Report n.d., 1992 17 Proposal n.d., 1988- 1992 17 Boston Symposium on Youth Development 1999 17 Coalition for Women’s Safety 1979 17 Committee on Criminal Justice: Sexual Assault/Interpersonal 1993 Violence Planning Committee 17 Communication Skills Lab 1978 17 Community March 7/10/94 1994 17 Community Questionnaires 1986 17 Community Rape Information and Crisis Support Network n.d. 17 Conference: Violence in the Community 1994 Contracts 17 Haitian American Public Health Initiative n.d. 17 Massachusetts Department of Public Health 1988 17 Massachusetts Housing Finance Agency 1994 17 Correspondence (10 folders) n.d., 1978- 1999 17 Derby Rape Crisis: Annual Report n.d., 1994 17 Descriptions n.d. Development 17 General n.d. 17 Project R.I.G.H.T. 1996-1997 17 Diamond, Marci 1996 Education 17 General n.d., 1982 17 Abuse Education n.d. 17 Cable Project n.d., 1984- 1985 17 Cable Television Broadcast Schedule n.d. 17 Training 1979-1985 17 Women’s Crisis Center Manila, Philippines 1994 17 Workshops n.d., 1979- 1998 17 Employee Handbook n.d. 17 Events (3 folders) n.d., 1982- 2000 Grants 17 Dr. Solomon Carter Fuller Mental Health Center 1980-1987 17 Massachusetts Department of Public Health (2 folders) 1997 17 Green-on-Blue n.d. 17 Highlights 1988-1991 17 History n.d. 17 Hotline Study 1986 17 Latino-Hispanic Services 1997 17 Latinos United Against Domestic Violence n.d. 17 Linkage 1989-1992 17 Management by Objective Plan n.d. 17 Massachusetts Child Assault Prevention Projects n.d., 1987- 1994 17 Massachusetts Coalition of Rape Crisis Services (2 folders) 1983-1989 17 Massachusetts Department of Health and Human Services 1995 17 Massachusetts Department of Public Health: Site Visit 1985-1995 17 Materials for Packet (list) n.d. 17 Media: Television Appearances 1982-1989 17 Medical/Hospital Procedure as it Relates to a Rape Victim n.d., 1978 17 Newspaper Articles (4 folders) n.d., 1979- 1993 17 Our Bodies Our Selves Unpublished Chapters n.d., 1982 17 Outreach n.d., 1988- 1997 Peer Education Project 17 General n.d., 1994 17 Proposal n.d., 1991- 1992 17 Planning Consultations n.d., 1979- 1980 17 Policies and Principles n.d., 1985 17 Project R.I.G.H.T. n.d. Proposals 17-18 General (4 folders) n.d., 1976- 1990 18 Boston Women’s Commission n.d. 18 Federal Victims of Crime Act 1989 18 Massachusetts Department of Public Health 1985 18 Multicultural AIDS Coalition 1989 18 Putnam Investment 1993 18 Safe Futures-At-Risk-Girls Project n.d., 1997 18 Victim Information Technology Access and Linkage 1997 18 Young Women and Health Education Project 1988 18 Public Relations: Press Releases 7/9/94 1994 18 Rape Awareness Educational Workshops n.d. 18 Reading Skills Lab 1977-1991 Reports 18 General (3 folders) n.d., 1983- 1994 18 9 Month MIS Report 1989-1990 18 Five Year Report 1981 18 Massachusetts Department of Public Health (4 folders) 1984-1998 18 Monthly Reports (4 folders) 1979-1994 18 Peer Education Project FY95 n.d. 18 Quarterly Report (2 folders) 1987-1996 18 Review and Evaluation 1995 18 United Way (2 folders) n.d., 1998 18-19 Request for Services (14 folders) 1980-1998 19 Research Surveys n.d., 1980- 1988 19 RMSC Celebrates “25 Years of Keeping Hope Alive” 1989 19 RMSC Newsletter n.d., 1985- 1989 19 RMSC Welcomes Belize 1989 19 Roxbury Subcommittee: Infant Mortality and Low Birth Weight 1987 19 Services n.d. 19 Sexual Assault Prevention and Survivor Services: Proposal n.d. 19 Violence Against Women Working Group 1988 19 Women of Color Coalition for Health n.d., 1992 Day Activity Program 19 Client Data (Restricted) 1982 19 Client Goal Setting Activities (Restricted) n.d., 1983 19 Closing Notification n.d., 1990 19 Correspondence (4 folders) 1980-1988 19 Daily Schedule n.d. 19 Description n.d. 19 Human Rights Committee n.d., 1985- 1987 19 Newsletter n.d. 19 Program Overview n.d., 1982- 1992 Proposals 19 General (3 folders) n.d., 1975, 1978 19 Massachusetts Department of Public Welfare 1975-1979 19 Outline 1989 19 Volunteers in Service to America 1977 Reports 19 Massachusetts Department of Public Health 1980-1983 19 Monthly Reports (6 folders) 1978-1987 19 Rules and Regulations n.d., 1982 19 Emergency Services n.d. Family House Shelter 19 Description n.d. Development 19 Donations 1988, 1997 19 United Way 1995 19 Events n.d., 2001 19 Federal: Site Visit 1996 19 Grant: Dean Foundation 1997 19 History n.d., 1973, 1994 19 Proposal: General Operating Proposal n.d. Reports 19 Annual Reports n.d. 19 Monthly Reports (5 folders) (2 restricted) 1985-1996 19 Resident’s Handbook n.d., 1990, 1992 19 Staff n.d. Family Life Center 19 Bowman, Joseph (Restricted) 1994-1997 19 Brochure n.d. 19 Education: Parenting Group n.d. 19 Events 1992 19 Federal: Site Visit 1993-1996 19 Intern Training 1995 19 Post-Traumatic Stress Disorder Training n.d., 1992, 1994 19 Proposal 1993 Food Cooperative 19 Proposal 1982 19 Training Budget 1982 Green-on-Blue 19 Adopt a Lot Program n.d., 1993 19 Boston Cherry Tree Planting Proposal 1994 19 Contract 1992 19 Development: City of Boston: Public Facilities Department 1994-1995 19 Gateway to Green-on-Blue n.d., 1993 19 Meetings: Minutes 1993 19 Neighborhood Beautification Program (2 folders) 1993, 1994 19 Newsletter n.d. 19 Planning 1995 19 Planning for Spring n.d., 1993- 1994 19 Program Syllabus n.d. Public Relations 19 Media n.d. 19 WBZ-TV 1994 19-20 Reports (2 folders) 1993-1994 20 Strategy n.d., 1992- 1994 20 Summer ‘94 n.d., 1994 20 Summer ‘95 n.d., 1995 20 Tools n.d., 1992- 1993 20 Grove Hall Healthy Boston Coalition n.d. 20 Half Day Summer Camp and Residential Camp Placement 1997 20 Healthy Boston Coalition (2 folders) n.d., 1992- 1997 Homeless Intercept Program 20 Proposal 1993 20 Statistics 1993-1994 20 Housing Services: Proposal: Massachusetts Department of Public 1979 Welfare 20 HUD/RMSC Summer Clean-up Project 1977 20 Job Collaborative (Restricted) 1982-1983 John D. O’Bryant Youth Center 20 General (3 folders) 1993-1996 20 1994 Summer Workshops 1994 20 Ad Hoc Committee n.d., 1993- 1994 20 Advisory Board n.d., 1992- 1996 20 Advisory Committee Minutes n.d., 1993 20 Awards 1995 20 Boston Flyers n.d., 1991 20 Boston Initiative for Teen Pregnancy Prevention 1995 20 Boston Urban Youth Foundation 1997 20 Boston Youth Gang Drug Prevention Project 1994 20 Brochure n.d. FF5/D2 Capital Improvements Proposal and Cost Summary 1993 20 Career Development Proposal (Draft) n.d. 20 Cherry Tree Program n.d., 1993- 1995 20 Contract: Stull and Lee Inc. 1995 20 Daily Schedule n.d. 20 Development (5 folders) n.d., 1993- 1995 20 Economic Development and Job Training Program n.d. Grants 20 Fleet Bank 1996 20 John Hancock Mutual Life Insurance Co. (2 folders) 1995-1997 20 Mellon Trust 1998 20 Grassroots Program: City of Boston, Public Facilities Department n.d. 20 Massachusetts Pre-Engineering Program n.d., 1993 20 Mo Vaughn Youth Center n.d., 1994- 1995 20 Mural and Open Space Workshops n.d., 1994- 1995 20 Neighborhood Justice Network 1993-1994 20 Omni Theater n.d. 20 Preventing Crime and Drug Abuse Conference 1993 20 Program Development Sub-Committee n.d., 1992- 1994 20 Program Outline 1996 20 Proposal: Riley Foundation 1993 20 Public Relations: Newspaper Articles n.d., 1993 20 Reports (3 folders) 1993-1996 20 Revitalizing High Schools, Educating Youth for the Twenty-First n.d., 1993 Century 20 Roxbury Comprehensive Health Care Program n.d., 1995 20 Scholarship Fund (3 folders) n.d., 1987- 1995 20 Today’s Youth Tomorrow’s World n.d., 1994 20 Visiting Schools Program 1992-1993 20 Youth Gang Drug Prevention Conference 1993 20 Multi Disciplinary Training Program 1976-1978 20 Occupational Life Skills Program: Proposal 1983-1990 Project R.I.G.H.T. 20 General (5 folders) 1992-1999 20 City of Boston Draft Homeownership Zone Application 1996-1998 20 CPASA 1996-1997 20 Five Streets Neighborhood Association 1996, 1997 20 Grant: City of Boston: Office of Community Partnerships 1997 20 Grove Hall Governance Board 1997 20 Grove Hall Safe Neighborhood Initiative (2 folders) n.d., 1998 20 HGGO Betterment Association 1997 20 Hyams Foundation: Site Visit 1996 Meetings 20 General n.d., 1994- 1997 20 Annual Meeting n.d., 1996 20 Minutes (2 folders) 1993-1999 20 Newsletter (2 folders) 1994-1996 Proposals 20 The District Attorney’s Forfeiture Reinvestment Program (2 n.d., 1993, folders) 1994 20 Hyams Foundation 1991-1993 Public Relations 20 Media 1996, 1999 20 Speakout Publicity Plan 1994 20 Speakout Release 1994 20 Reports (3 folders) 1994-1995 20 RMSC History n.d., 1994 20 Violence Prevention Week 1993 20 Protective Services: Statistics 1991-1992 Quincy-Geneva Housing Development Corp. 20 Articles of Organization 1983 20-21 Board of Directors (5 folders) n.d., 1988- 1998 21 Correspondence 1996-1998 21 Monahan, Julie: Ramos, Maria 1994-1998 21 New Vision CDC 1998-1999 21 Proposal: United Way n.d. 21 Urban Recreation Program 1984 21 Youth Landscape Corp. 1993 21 Reading Skills Lab Program (2 folders) n.d., 1984 21 Roxbury Adventure Club 1990 21 Roxbury Mattapan Shared Ride Taxi Program 1981 21 Roxbury Unites for Families and Children n.d., 1990- 1996 Scholarship Fund 21 General (4 folders) (2 restricted) n.d., 1956- 1992 21 Meetings: Minutes 1989, 1990 21 Reports: Annual Report 1989 21 Six-Weeks Summer Camp Program 1977 21 South Boston High School Enrichment Program 1977 21 Summer Camp: Schedules and Reports n.d., 1984 21 Summer Camp ‘81 1981 21 Summer Day Camp: New Visions 1985 21 Summer Enrichment Program 1978-1980 21 Summer Jobs Program 1994 21 Summer Programs n.d., 1984 21 Summer Teen Time Program n.d., 1988 21 Summer Work Program 1977 21 Summer Works 1996-1998 21 Trauma Center n.d. Youth Development Center 21 Day Camp Enrichment Program: Proposal 1979 21 Program of Exposure and Development for Youth: Proposal 1979 21 Proposal: A Proposal for Academic, Cultural, and Physical 1985-1987 Enrichment for Youth 21 Reports n.d., 1978 21 Youth Programs: Workplan 1997 Youth Services 21 Description n.d., 1987 21 Needs Assessment n.d., 1978- 1988 21 Reports 1987-1989 21 Summer Overview 1989 end_flist

Series Description Series 5 Number: Title: 5. Grants and Contracts Dates: 1970-1999 Volume: 7 cubic ft. Arrangement: Alphabetical Summary: This series documents the government and private sources from which RMSC sought funding for its programs and operations. Funders include ABCD; the City of Boston, including the Public Facilities Department; The Boston Foundation; United Way; the Hyams Foundation; Boston Private Industry Council; and the State of Massachusetts, including the departments of Education, Youth and Social Services, and the departments of Mental Health and Public Welfare. Records included in this series are audits, budgets, correspondence, program descriptions, reports, statistics, contracts, and grant proposals. The proposals also include supporting material, such as newsletters, progress reports, and program activities. There are grant proposals scattered throughout Series 2 Board of Directors, Series 3 Executive Directors, and Series 4 Programs that do not appear in Series 5. Series 5 contains both funded and non-funded grant proposals.

Also included in this series are the monthly reports to the Massachusetts Department of Pubic Welfare from the Family House Shelter program. These reports include the number of families served, head of household, shelter logs, and meal and placement statistics. Monthly reports to the Massachusetts Department of Youth Services and the Department of Social Services contain gender, age, race, and assessment reports.

Of special interest are the La Alianza Hispana Proposal and the documentation required by ABCD for funding compliance. These records include corrective action plans, compliance reports, diversity data, work plans, progress reports, and client characteristics reports. United Way Allocation Packets generally include information not found in any other grant proposals, such as lists of collaborating agencies; amount of funding from other sources; clients’ gender, age, race/ethnicity, demographic and geographic areas; individual program problem response forms; and program description forms including target populations and program methodology.

Folder List Box Title Date Action for Boston Community Development 21 General (28 folders) 1979-1999 21 Camp Challenge n.d., 1990 21 Community Development 1990 21 Family House Shelter 1995 21 Housing Search Program 1987-1988 21 Summary of Work Programs and Budget (3 folders) n.d., 1978- 1981 21 La Alianza Hispana: Proposal 1970 Associated Grantmakers 21 Camp Unity (2 folders) n.d., 1987- 1989 21 Summer Programs 1983 22 Blockwatch Beautification: Proposal 1988 22 Blue Cross Blue Shield: Camp Unity (2 folders) 1986-1988 22 Boston Committee n.d., 1982 22 Boston Edison Co. n.d., 1985- 1989 Boston Foundation 22 General (4 folders) 1996-1998 22 Family House Shelter (2 folders) 1996 22 Family Life Center n.d., 1991- 1992 22 Scholarship Fund 1990 22 Boston Gas: Housing Counseling Program 1982-1986 22 Boston Neighborhood Housing Services Inc. 1982 22 Boston Private Industry Council: Summer Jobs Program 1989-1999 22 Boston Safe Deposit and Trust Co. (2 Folders) 1985-1991 22 Boston University School of Education: Family Life Center 1991 22 Boston Women’s Fund: CPASA n.d., 1992 22 Bureau of Research Planning and Evaluation: Basic Skills Improvement 1984 Program 22 Camp Unity: Proposal 1988 22 Center for Mental Health Services: Family Life Mental Health Center 1996-1997 City of Boston General 22 Academic Enrichment Program 1990 22 Boston Housing Authority: Tenant’s Handbook n.d. 22 Community Based After School Tutorial Program 1988 22 CPASA (2 folders) 1989, 1998 22 Remedial and Developmental Reading Program 1980 Boston Public Schools 22 General (3 folders) 1991-1995 22 735 House (5 folders) 1990-1996 22 Boston Latin Collaborative (4 folders) 1989-1990 22 Drug Free Schools Program 1992 Community Development Block Grant 22 Abandoned Housing Program 1987-1988 22 Counseling Support Services 1997 22 Fair Housing Counseling Project 1987 22 Gateway Housing Counseling Program 1988 22 Green-on-Blue 1991 22 Housing Counseling Program (15 folders) (4 restricted) 1986-1997 22 Project R.I.G.H.T. 1994 Economic Development and Industrial Corporation 22 Employment Counseling Program 1993 23 Work Assisted Placement Program 1993 23 Partners with Nonprofits Program (3 folders) 1993-1997 Public Facilities Department 23 Emergency Shelter (6 folders) 1990-1997 23 Family House Shelter (2 folders) (1 restricted) 1993-1998 23 Gateway Cities Housing Counseling Program 1988 23 Grassroots Program (2 folders) 1993, 1997 23 Green-on-Blue (4 folders) 1991-1996 23 Housing Counseling Program (2 folders) 1993-1996 23 John D. O’Bryant Youth Center 1995 23 Safe Neighborhoods Youth Fund: CPASA (2 folders) 1992-1993 23 Youth Development Center 1982 23 City of Gloucester: Gloucester Public Schools (2 folders) 1990-1996 23 Community Organization and Resource Mobilization 1988 23 Contracts List 1996 23 Cooperative Artists Institute Oliver W. Forte Foundation: 735 House 1990 23 Correspondence 1981, 1989 23 Day Activity Program: Proposal 1975 23 Day Treatment Facility: Proposal 1975 23 Dean Foundation for Little Children: Family House Shelter 1992, 1996 23 Eastern Enterprises Foundation 1994-1995 23 Eastern Gas and Fuel Associates: New Visions Summer Program 1985-1987 23 Employment and Economic Policy Administration: Employment Fair n.d., 1977 23 Employment Counseling Program: Proposal n.d. 23 Episcopal City Mission: Federation of Black Directors: Grant 1982 Executive Office of Communities and Development 23 CSBG 1995 23 Housing Services Program (Restricted) 1989 23 Federal Emergency Management Agency: Family House Shelter (6 1988-1993 folders) (1 restricted) 23 First National Bank of Boston: Youth Services 1982 23 Globe Foundation n.d., 1985- 1988 23 Henry P. Kendall Foundation: Proposal 1975-1976 23 Housing and Youth Development: Proposals 1978-1982 23 Housing Counseling Program: Proposal 1997-1999 Hyams Foundation 23 General 1995-1996 23 Application 1996 23 Day Activity Program 1980 23 Grants 1996-1999 23 Project R.I.G.H.T. 1992-1994 23 Report 1997 23 Inner City, Inc.: Proposal 1992 23 Judge Baker Children’s Center: Contract 1992 23 Latino Health Institute: Agreement 1999 23 Law Enforcement Assistance Administration: Community Anti-Crime 1980 Program 23 Marketing Mental Health Services: Meeting 1994 23 Massachusetts Behavioral Health Partnership: Family Life Mental 1996 Health Center 23 Massachusetts Commission Against Discrimination: Fair Housing 1983 Counseling Massachusetts Department of Education 23 735 House (10 folders) 1989-1996 23 Comprehensive Student Support Program 1987 Massachusetts Department of Mental Health 23 Day Activity Program (3 folders) 1981-1990 23 Disaster Training 1997 Dr. Solomon Carter Fuller Mental Health Center 23 Commonwealth Fellows Training Program (2 folders) (1 1997-1999 restricted) 23 Community Mental Health Program 1996 23- Day Activity Program (4 folders) 1988-1990 24 24 Family Life Mental Health Center 1996 24 Multidisciplinary Training Program (4 folders) (1 restricted) 1988-1995 24 Family Life Mental Health Center: Site Visit 1996-1998 24 Multidisciplinary Training Program (10 folders) (1 restricted) n.d., 1989- 1999 Massachusetts Department of Public Health 24 General 1989 24 Alternatives Program 1983 24 CPASA (19 folders) 1988-1999 Massachusetts Department of Public Welfare 24 Day Activity Program 1989 24 Emergency Shelter 1993 24 Family House Shelter (13 folders) (4 restricted) 1988-1996 24 Homeless Shelter: Proposal 1983 24 Multidisciplinary Training Program (Restricted) 1992 24 Prequalification Package 1995 24 Protective Services: Contract 1980 24 Report: Contract Compliance and Internal Control of the Family 1989 House Shelter Massachusetts Department of Social Services 24- General (5 folders) 1985-1999 25 25 735 House: Contract (8 folders) 1988-1994 25 Assessment and Counseling (2 folders) 1981-1990 25 Corrective Action 1998-1999 25 Counseling Services (3 folders) 1983-1989 25 Family and Individual Counseling (11 folders) (3 restricted) 1988-1991 25 Housing Counseling Program (6 folders) (3 restricted) 1987-1991 25 Housing Services 1981 25 Prequalification (2 folders) 1997-2000 25 Prequalification Applications 1995-1997 25 Protective Services (11 folders) 1981-1994 25 Transition to Independent Living Program: Proposal 1988 Massachusetts Department of Transitional Assistance 25 General 2000 25 Family House Shelter (4 folders) 1996-2001 Massachusetts Department of Youth Services 25- 735 House: Contract (15 folders) 1988-1996 26 26 Residential Treatment Program for Young Women: Proposal (3 1977-1979 folders) 26 Massachusetts Golf Association: Proposal 1980 26 Massachusetts Housing Finance Agency: CPASA 1987 26 Model Cities Administration: Teen Education Center: Proposal 1983 26 Neighborhood Development and Employment Agency: Adult Literacy 1983 Initiative: Proposal 26 Occupational and Life Skills Program: Proposal 1983 26 Office of Community Partnerships: Peer Education Project: Proposal 1997 26 Permanent Charity Fund: Neighborhood Centers for Youth: Proposal 1982 26 Plan for Development and Public Affairs Objectives 1994 26 Polaroid Foundation: Family House Shelter: Proposal 1994 26 Polaroid Inner City Inc. 1994 Project Bread 26 Contracts 1988-1996 26 Family House Shelter (2 folders) 1992-1997 26 Public Relations: Media 1978-1982 26 Reebok Foundation: Education and Sports Curricula Program 1995 26 Remmer Family Foundation: Teens Talking to Teens: Proposal 1996 26 Request for Management Service: Proposal 1997 26 Roxbury Pride: Proposal n.d. 26 Sanders Fund: Family House Shelter: Grant 1992 26 Schumacher Landscaping Inc.: Cherry Tree Planting Program 1994 26 Share Our Strength: Family House Shelter: Proposal 1996 26 Special Fund for Emergency Financial Assistance: Quarterly Summaries 1989-1998 (2 folders) (1 restricted) 26 State Street Bank: Anticrime: Proposal 1989 26 State Street Foundation: John D. O’Bryant Youth Center: Proposal 1994 26 Tortuga Foundation: CPASA: Grant 1996 United States Department of Agriculture 26 Homeless Children Nutrition Program: Grant (2 folders) 1996-1999 26 Homeless Demonstration Project: Self-prepared Meals: Grant (2 1992-1993 folders) 26 United States Department of Health: CPASA: Adolescent Male Peer 1997 Education Project: Proposal United States Department of Health and Human Services 26 Community Coalition to Prevent Black Homicide: Proposal 1988 26 Family Life Mental Health Center (2 folders) 1996-1998 26 United States Department of Housing and Urban Development: Housing 1988 Counseling Program 26 United States Department of Justice: Community Anti-Crime Program: 1980 Grant 26 United States Department of Labor: Youth Fair Chance: Grant 1994 26 United States Environmental Protection Agency: Green-on-Blue: 1995 Proposal 26 United States Office of Human Development Services: Shelburne 1982 Center: Proposal United Way 26 General (8 folders) n.d., 1982- 1999 26 735 House 1995 26 Affiliate Agency Advisory Council (3 folders) 1986-1990 26 Affirmative Action Report 1995 26 Allocation (9 folders) 1985-2001 26- Allocation Request (15 folders) 1983-2000 27 27 Allocations Subcommittee 1996 27 Beneficiary Study 1986-1988 27 Cities in Schools Alternative Education Plan 1991 27 Commonwealth of Massachusetts Employee Campaign 1998 27 Community Care 1992 27 Copley Real Estate Investment 1988 27 Emergency Family Shelter Program 1995 27 Executive Summary 1989-1990 27 Focus Group Results 1988 27 General Information Report (3 folders) 1980-1983 27 IBM Grant Application 1996 27 Management Consultant Services n.d., 1987 27 Monthly Report 1990 27 Neighborhood Response Project (4 folders) 1988-1990 27 Non-Client Diversity Data 1996 27 Partnership Agreements 1982-1987 27 Program Descriptions 1988 27 Program Results and Outcomes Report 1995 27 Progress Report n.d. 27 Project Advance: Proposal 1996-1999 27 RMSC Description 1991, 1992 27 RMSC Presentation 1996-1998 27 Scholarship Awards 1996 27 Site Visit (11 folders) 1986-1999 27 Special Fund (2 folders) 1987-1999 27 Special Fund for Emergency Assistance 1983-1984 27 Submission Forms 1992 27 Volunteer Request Form 1986 27 Volunteer Six-Month Report 1996 27 Upward Bound: Proposal n.d. 27 Urban Initiative Fund: Domestic Violence Project 1993 27 WEEI 590 Fund: Family House Shelter 1993-1995 27 Young Women’s Health Education Project: CPASA 1988

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Series Description Series 6 Number: Title: 6. Outside Organizations Dates: 1977-1999 Volume: 1 cubic ft. Arrangement: Alphabetical Summary: This series documents activities, events, and programs of organizations in and around the Roxbury and North Dorchester neighborhood and organizations with which RMSC collaborated. Records include meeting minutes, annual reports, newsletters, grant proposals, and program curricula and descriptions.

Folder List Box Title Date 27 Action for Boston Community Development (2 folders) 1979, 1995- 1996 27 Advent School Corporation 1982 27 African American Federation of Greater Boston 1992 27 Agency Collaborative n.d., 1996- 1997 27 La Alianza Hispana (3 folders) n.d., 1982, 1996 27 Alternatives for Community and the Environment 1995 27 Anthony D. Perkins Community Center 1994-1995 27 Area Agencies n.d., 1992 27 Arts Programs 1993-1996 27 Black History Month Quiz n.d. 27- Blue Hill Avenue (7 folders) 1995-1999 28 28 Boston Children’s Services: Newsletter 1989 28 Boston Foundation 1990 28 Boston Inner-City Task Force 1995-1997 28 Boston Public Schools 1998 28 Bullock Brothers Ministry, Mt. Calvary Baptist Church n.d. 28 Caribbean Foundation of Boston 1993-1998 28 Caribbean Heritage Association 1995 28 Children’s Services of Roxbury n.d. 28 City of Boston n.d., 1990- 1993 28 City Year 1992-1998 28 Columbia Plaza Associates n.d. 28 Common Purpose 1999 28 Community Jobs Collaborative (2 folders) 1988-1990 28 Drumbeat Inc. 1993 28 Dudley Street Neighborhood Initiative (4 folders) 1989-1996 28 Fair Foods, Inc. 1993 28 Franklin Park Coalition 1982 28 Gang Peace 1991-1996 28 Greater Boston Civil Rights Coalition 1986 28 Grove Hall (3 folders) 1993-1997 28 Harvard Neighborhood Health Center n.d. 28 Hattie B. Cooper Community Center 1993-1995 28 Interagency Council on the Homeless 1996 28 Interfaith Alliance 1991 28 Jobs for Youth n.d. 28 Lena Park Community Development Corporation 1977, 1998 28 Mattapan Family Service Center 1994 28 Metro Boston Community Service Network 1994-1996 28 Metropolitan Boston Housing Partnership 1992, 1997 28 Multicultural Coalition on Aging 1996 28 Neighborhood Centers for Youth 1984 28 New England Home for Little Wanderers 1998-1999 28 Northeastern University School of Law 1992 28 Nuestra Comunidad Development Corporation 1995-1996 28 Paige Academy 1993 28 Peaceful Movement Committee 1993-1994 28 Positive Life Unlimited n.d. 28 Project Commitment 1982 28 Project F.A.T.E. 1992 28 Project Health 1999 28 Project Hope 1999 28 Quincy-Geneva Housing Development Corporation: Annual Report 1993 28 Roxbury Airplane Pollution Committee 1999 28 Roxbury Comprehensive Community Health Center 1996 28 Roxbury Youthworks (3 folders) 1993-1997 28 Sobriety Works Drop-In Center 1992 28 Social Policy Research Group 1991-1993 28 Sons of Africa 1996 28 Survivors, Inc. 1998 28 United South End Settlements (2 folders) 1982, 1998 28 Urban College of Boston 1996 28 Urban Land Use Task Force 1993-1994 28 Urban League of Eastern Massachusetts 1993-1996 28 William Monroe Trotter Institute: Research Report 1988 28 Women of Color AIDS Council n.d.

end_flist

Series Description Series 7 Number: Title: 7. Audio-visual and Memorabilia Dates: Insert dates (include bulk dates if applicable) Volume: 1 cubic ft. Arrangement: Alphabetical. Organized into 3 subseries: A) Audio cassettes; B) Memorabilia; and C) Photographic images Summary: This series consists of audio cassettes, memorabilia, and photographic materials documenting various aspects of RMSC, including staff, facilities, events, and programs. Memorabilia includes banners, buttons, posters, and a t-shirt. Of special interest is the audio cassette of the interview of executive director Ricardo Millett entitled “Boston Neighborhood Forum” and the cassette entitled “Narrative Overview of RMSC’s History, Programs, and Progress”. Also of interest is the audio cassette of the June 18, 1985 minutes of the Board of Directors meeting, which does not exist in hard copy.

Folder List Box Title Date Audio 29 Annual Meetings (2 audiocassettes) 1987-1988 29 Board Meetings (4 audiocassettes) 1985, 1992 29 Finance Committee n.d. Millett Interviews 29 Black Issues with Joe Warren: Howard Thurman 1982 29 Boston Neighborhood Forum n.d. 29 Shelter Review 1985 29 Slide Presentation: Narrative overview of RMSC’s history, 1964-1976 programs, and progress Memorabilia Banners 29 The Commonwealth Fellows Program: Controlled Training in n.d. Mental Health and Human Services 29 Community Programs Against Sexual Assault n.d. 29 Day Activity Program: Helping People Cope with Stress n.d. 29 RMSC Youth Services: 15 Years of Service n.d. Buttons 29 AIDS: It’s no joke, you don’t have to get it n.d. 29 It’s time we made smoking history n.d. 29 Say YES to the Green on Blue Hill Avenue n.d. 29 Violence prevention works 29 Guestbooks (2 books) n.d., 1993 Posters 29 Women of Color United Against Domestic Violence and Rape 1995 Rally (2 posters) 29 Roxbury n.d. 29 T-Shirt: S.A.V. Ourselves, Sisters Against Violence with button n.d. Photographic Images 29 Contact Sheets n.d., 1971- 1988 29 Negatives n.d., 1990 Prints Development 29 General n.d., 1990 29 The Wall for Our Youth n.d. Events 29 20th Anniversary Celebration 1984 29 70th Anniversary Concord Baptist Church 1986 29 Alumni Reception 1989 29 Annual Awards Banquets (3 folders) 1975, 1981- 1982 29 Annual Meeting 1995 29 Christmas Party n.d. 29 Farewell Party for Percy Wilson 1978 29 John D. O’Bryant Youth Center Fundraising Dinner 1993 29 RMSC Gang Peace House 94 n.d. 29 RMSC Meeting n.d. Facilities 29 General n.d., 1987 29 John D. O’Bryant Youth Center: First Phase Construction 1995 Programs 29 Abandoned Housing: The Marcials n.d. 29 Camp Challenge n.d. 29 CPASA 1994 29 Employment Counseling n.d. 29 Family Shelter 1990 29 Food Drive 1987 29 John D. O’Bryant Youth Center n.d., 1993 29 Summer Day Camp n.d. Staff n.d., 1965 Slides 29 Board of Trustees 1987 29 Field Trips: Summer Camp 1980 29 Humbolt Friendly Food Mart 1978 29 Staff Meeting 1987 29 Unidentified n.d., 1977- 1986

End_flist

Subjects La Alianza Hispania (Boston, Mass.) Roxbury Multi-Service Center (Boston, Mass.)

Academic achievement -- Massachusetts -- Boston African American neighborhoods -- Massachusetts -- Boston African American youth -- Massachusetts -- Boston Busing for school integration -- Massachusetts -- Boston Community development -- Massachusetts -- Boston Community mental health services -- Massachusetts -- Boston Community organization -- Massachusetts – Boston Crime prevention -- Massachusetts -- Boston -- Citizen participation Crime prevention -- Massachusetts -- Boston --Youth participation Crisis intervention (Mental health services) -- Massachusetts -- Boston Emergency housing -- Massachusetts -- Boston Gang prevention -- Massachusetts -- Boston Housing -- Massachusetts -- Boston Housing rehabilitation -- Massachusetts -- Boston Legal assistance to the poor -- Massachusetts -- Boston Sex instruction -- Massachusetts -- Boston Social service -- Massachusetts -- Boston Urban beautification -- Massachusetts -- Boston Urban homesteading -- Massachusetts -- Boston Youth development -- Massachusetts -- Boston end_controlaccess

Contributors Allen, Zuline Gray Anderson-Chase, Marilyn Bell, Vanessa Carrington, Shirley Cuthbert, Gertrude Folly, Richard Gadson, Brenda Jones, Hubert T. Lovelace-Graham, Valerie Millett, Ricardo Samuels, Milton Swan, Dawn Warren, Joseph Wilson, Percy

Action for Boston Community Development end_controlaccess

APPENDIX D

MARC RECORD

LEADER 00000npc 2200373Ia 4500 001 62866118 003 OCoLC 005 20060110094210.0 008 060110i19652002xx eng d 040 NED|cNED 049 NEDH 099 M-109 110 2 Roxbury Multi-Service Center (Boston, Mass.) 245 10 Roxbury Multi-Service Center records, 1965-2002,|f1965- 2002. 300 29 cubic ft. (29 boxes) 351 Organized into 7 series: Series 1. Administration. Series 2. Board of Directors. Series 3. Executive Directors. Series 4. Programs. Series 5. Grants and Contracts. Series 6. Outside Organizations. Series. 7. Audio-visual and Memorabilia. 500 Archives and Special Collections Department, Northeastern University Libraries, 92 Snell Library, Boston, MA 02115- 5000. 506 The collection is partially restricted. For specific information, please consult the finding aid. 520 2 The Roxbury Multi-Service Center collection documents the center's efforts to make Roxbury an economically viable community and to provide social and mental health services to individuals. Topics include the physical and economic development of the Roxbury neighborhood; neighborhood activism and organization; community relations; anti-crime and violence prevention; affordable housing; youth programs, including summer camp; academic enrichment; employment counseling and training; urban development; public policy formation; and social service delivery. Topics concerning public health issues, such as alcoholism, drug addiction and homelessness; sexual assault awareness; school busing; racial and educational inequality in Boston Public Schools; and the experience of African American children in Boston Public Schools are also covered. This collection includes the records of the executive directors; Board of Directors meeting minutes, committee and program reports and correspondence; grant proposals and contracts; program descriptions, reports and statistical information; organizational charts; development and public relations records; and audio-visual material and memorabilia. 540 Requests for permission to publish material from this collection should be discussed with the University Archivist. 545 1 The Roxbury Multi-Service Center is a social service agency modeled after the 19th century settlement house where all client services were located under one roof. It began as a three-year demonstration project in 1964 to provide services to the Roxbury and North Dorchester neighborhoods of Boston. From its inception, the mission of the Roxbury Multi-Service Center has been to offer programs and services designed to empower the residents to become economically and socially self-sufficient. The Roxbury Multi-Service Center was originally funded by government and private sources including the City of Boston, Action for Boston Community Development, the United Way, the Ford Foundation, and the Permanent Charity Fund. 555 Finding aid is available in the repository and on the World Wide Web.|uhttp://www.lib.neu.edu/archives/collect/ findaids/m109find.htm 610 20 Roxbury Multi-Service Center (Boston, Mass.) 650 0 African American neighborhoods|zMassachusetts|zBoston. 650 0 African American youth|zMassachusetts|zBoston. 650 0 Community development|zMassachusetts|zBoston. 650 0 Community mental health services|zMassachusetts|zBoston. 650 0 Community organization|zMassachusetts|zBoston. 650 0 Crime prevention|zMassachusetts|zBoston|xCitizen participation. 650 0 Housing|zMassachusetts|zBoston. 650 0 Legal assistance to the poor|zMassachusetts|zBoston. 710 2 Action for Boston Community Development. 856 41 |uhttp://www.lib.neu.edu/archives/collect/findaids/ m109find.htm

APPENDIX E

University Archives and Special Collections Department

Documentation Plan for Roxbury Multi-Service Center

Prepared by Meghann Walk, November 2005 Funded by the National Historical Publications and Records Commission

INTRODUCTION

This plan is intended to help Roxbury Multi-Service Center (RMSC) effectively manage and transfer selected organizational records to the Northeastern University Archives. It identifies groups of documents to be preserved based on activities deemed significant as evidence of RMSC functions.

The plan consists of three sections:

• ANALYSIS OF THE ORGANIZATION • LIST OF DOCUMENTATION GOALS AND SELECTED RECORDS • METHODS FOR RECORDS TRANSFER

Although this documentation plan identifies specific records and outlines methods for their management and transfer, it should not be considered static or unchangeable. When needed, the plan should be updated to reflect changes in RMSC’s function, programs, and mission and the records they generate.

SECTION ONE: ANALYSIS of Roxbury Multi-Service Center

To provide context for records selection, this analysis consists of brief descriptions of RMSC’s: • History and culture • Mission and functions • Current organizational units • Control of the institution • Interaction with other institutions • Comparison with other institutions of the same type

History and Culture In 1963, staff at Action for Boston Community Development (ABCD), notably Robert (Bob) Pearlman, along with community leaders including Gertrude Cuthbert, Helen Y. Davis, Judge Harry Elam, and Hubert (Hubie) Jones, developed a plan for a “one-stop” service center servicing the needs of individuals and families in the predominantly African American areas of Roxbury, North Dorchester and Mattapan. This model was intended to improve access by centralizing specialized services for health, welfare, employment, education and legal aid at a neighborhood location in order to remove impediments for those needing help. RMSC was originally one of three neighborhood multi-service centers funded as a three-year demonstration by the Ford Foundation, the Office on Juvenile Delinquency of the federal Department of Health, Education, and Welfare with grants funneled through ABCD, United Community Services (now the United Way), and the Permanent Charity Fund. RMSC incorporated on November 13, 1964, and Gertrude Cuthbert was its first executive director. On October 3, 1965, RMSC opened at 317 Blue Hill Avenue in Dorchester, Massachusetts.

RMSC’s initial focus was on crisis intervention at the family or individual levels. This focus soon expanded to combating systems of oppression, particularly under the leadership of Hubert Jones, who succeeded Gertrude Cuthbert as executive director in 1967. In addition to crisis intervention, programs (such as the Sav-More Neighborhood Association) began advocating community development. This shift also included the creation of the Task Force on Children in 1968, whose report The Way We Go to School: The Exclusion of Children in Boston resulted in the passage of Chapter 766, legislation guaranteeing public funding for educational needs to every child in Massachusetts. This statute was the basis for Public Law 94-142, a federal law guaranteeing the same right to all American children.

Percy Wilson became executive director in 1971. Wilson was succeeded by Marilyn Anderson- Chase in 1978, Ricardo Millet in 1983, and Shirley Carrington in 1985. Carrington held the position until 1993. Throughout the 1980s, staff at RMSC self-identified as a nexus of black community power. In 1972, La Alianza Hispana organized under the aegis of RMSC. La Alianza Hispana, however, became a separate entity focused on the local Latino/a population.

After the early 1990s, RMSC began emphasizing the multicultural context of its services to communities of color. Valerie Graham assumed directorship from 1993 to 1995, and was followed by Zuline Allen, who held the position from August 1995 to March 1997. Brenda Gadson, the most recent executive director, led RMSC from 1998 to 2005. Diana Thompson served as interim executive director until October 31, 2005.

RMSC has expanded from a single building to include the John D. O'Bryant Community Youth Center at 434 Warren Street in Dorchester, and the RMSC Family House Shelter at 252 Columbia Road. RMSC aims to provide a holistic approach to “front-line” service delivery through extensive networking with various community, government, and business partners. Programs focus on a range of issues affecting adolescents, families, and communities, including youth enrichment programs, technology centers and training, scholarships, internships for minority graduate students in social work and psychology, support for victims of sexual assault and violence prevention, programs for seniors, counseling and mental health, emergency aid to pay utility bills, shelters, and community advocacy. RMSC serves more than 6,000 individuals every year, employs over 60 staff full-time, and has an annual budget of $2.8 million. Funds primarily channel through the United Way and other private or government contracts and grants, with additional minor revenue from investments.

This information was taken from the following sources: Action for Boston Community Development: Roxbury Multi-Service Center, website, http://www.bostonabcd.org/people/rmsc.htm. Accessed 11/7/05. Roxbury Multi-Service Center, 2002 Annual Report, “Partnering for Excellence: Roxbury Multi-Service Center, Inc.” Northeastern University Archives and Special Collections, M109, Roxbury Multi- Service Center collection. Located in Administrative Series, Box 1. Roxbury Multi-Service Center, 1964-1984, An Anecdotal History: 20th Anniversary Celebration,” 1984. Northeastern University Archives and Special Collections, M109. Located in Administrative Series, Box 1, Folder 6 (Agency History: General, n.d., 1978, 1984-1985). Roxbury Multi-Service Center, “Report of Operations: January 1 – December 31, 1965,” 1966. Prepared by Gertrude Cuthbert, Executive Director. Northeastern University Archives and Special Collections, M109, Roxbury Multi-Service Center collection. Located in Administrative Series, Box 1, Folder 8 (Agency History: Report of Operations, 1965-1966). Roxbury Multi-Service Center, website, http://www.roxmulti.org. Accessed 11/7/05. Dawn Swan, “The Natural History of a Professional Reform Organization: Roxbury Multi-Service Center,” 1979. Northeastern University Archives and Special Collections, M109. Roxbury Multi-Service Center collection. Located in Administrative Series, Box 1, Folder 5 (Agency History: General, n.d., 1967-1968).

Mission and Functions “Our mission is to define and continuously expand the art of building family and community through quality programs, services and partnerships.”

RMSC performs four basic functions:

1. Administration and Development This includes governance, policy development and implementation, payroll and employee benefits programs, employee training, fiscal operations, facilities maintenance and security, contracting, grant management, fund-raising and budget coordination.

2. Direct Service Provision These services and their delivery emphasize the “front-line,” often crisis intervention aspect of RMSC. They include emergency financial assistance or shelter, family or individual counseling and support. The employees in these departments are primarily social workers, case managers, or shelter workers, though title and function will correspond to the service provided.

3. Community Programs These programs may be considered ‘indirect’ services. They include a number of youth and education programs, technology training and services, scholarships and fellowships, senior groups, and substance abuse and violence prevention programs.

4. Community Advocacy In addition to direct service delivery and programs, groups and individuals affiliated with RMSC participate in activities advocating systemic change on issues affecting the community or people of color. These activities include task forces, efforts to educate legislators, conferences, and neighborhood revitalization projects.

Current Organizational Units The Executive Director is the chief executive officer responsible for the daily administration, maintenance, and development of RMSC. She oversees various internal departments and acts as liaison to the Board of Directors. She heads the Administration department, which includes the offices of Assistant Executive Director, Program Development Specialist, and Executive Assistant. Along with the Executive Director, the Administration department is responsible for public relations, RMSC administration filing systems, maintaining up-to-date information on key community organizations and individuals, maintaining files on committee activities, and preparing annual reports.

The Chief Financial Officer heads the Finance Department, and is responsible for establishing budgets and coordinating and filing RMSC financial transactions, including billing and employee payroll. The Finance Department includes the Senior Accountant, the Billing coordinator, the Human Resources Coordinator, and an Administrative Assistant.

Various department Directors supervise the daily operations of RMSC programs and centers. They coordinate social workers, case managers, shelter workers, team leaders, and volunteers, as appropriate to the specific department. Each department may administer numerous programs.

The Board of Directors is legally and financially responsible for RMSC. The Board maintains legal documents related to the institution as a whole, and directs organizational development.

Control of Institution Roxbury Multi-Service Center, Inc. is an independent, non-profit 501 (c) (3) organization with an annual budget of over $2.7 million. It is overseen by a board of directors and is funded by the United Way, various government agencies at the city, state and federal level, private contracts and grants, and investments. Through contracts, grants, and organizational partnerships, RMSC provides services and scholarships to members of the Roxbury, Dorchester, and Mattapan communities.

Interaction with Other Institutions RMSC has cooperative, contractual, and contributor relationships with numerous government, corporate, and private organizations. The specific institutions vary as funding sources and projects change. This is an abbreviated list highlighting some historically significant partners. For a more complete list, please see the Roxbury Multi-Service Center collection finding aid: http://www.library.neu.edu/archives/collect/findaids/m109find.htm.

The United Way remains a significant source of funding. RMSC has also continued its close relationship with Action for Boston Community Development (ABCD) as an ABCD affiliate. In addition, RMSC collaborates with numerous social work and psychology graduate schools, community mental health agencies. Other significant partners include the Timothy Smith Fund, Associated Grant Makers (Massachusetts), Boston University, Boston Private Industry Council, Project R.I.G.H.T, Inc. (Rebuild and Improve Grove Hall Together), and the Blue Hill Avenue Initiative Task Force.

City of Boston grant sources and collaborative partners include the Public Facilities Department, the Boston Redevelopment Authority, and the Office of Community Partnerships (now part of Boston Centers for Youth and Families). Commonwealth of Massachusetts collaborators include the Department of Mental Health, the Department of Education, the Department of Public Health, the Department of Public Welfare, the Department of Transitional Assistance, and the Department of Youth Services. Federal funders include the U.S. Department of Education, the Department of Health and Human Services, the Department of Housing and Urban Development, the Environment Protection Agency, and Federal Emergency Management Agency.

Comparison with Institutions of the Same Type RMSC was part of a wave of programs initiated during the War on Poverty era of the early 1960s. It was one of three Boston neighborhood multi-service centers founded at the same time by Action for Boston Community Development (ABCD). One of these centers, the Shawmut Neighborhood Center in the South End, no longer functions. The other, the John F. Kennedy Family Service Center (JFKFSC) in Charleston is still in operation. Unlike RMSC, JFKFSC operates directly under the aegis of Action for Boston Community Development (ABCD). JFKFSC initially emphasized providing Head Start and employment programs but has expanded to include child care, substance abuse counseling, community services for immigrants, and ethnic- and age-based programs. Like RMSC, JFKSC emphasizes family- focused services and its strong ties to the local community.

RMSC based its original organization on the settlement house model. In 1960, four other Boston area settlement houses (South End House, Hale House, Lincoln House, Harriet Tubman House, and Children's Art Centre) merged to form United South End Settlements. United South End Settlements provides many of the same services as RMSC, with an additional emphasis on arts and culture.

East Boston Social Centers, Inc. is another multi-service agency established on the settlement house model. East Boston Social Centers, Inc. incorporated in 1918, again as a merger of predecessor agencies. East Boston Social Centers functions in a similar manner to United South End Settlements and provides similar services. However, the merged structure of these two institutions highlights one way RMSC is somewhat unique, having remained an independent multi-service agency.

SECTION TWO: DOCUMENTATION GOALS AND SELECTED RECORDS RMSC functions will be documented as they relate to its continued role as a social justice organization serving the needs of Boston’s under-represented communities. Records selection was based on their historical significance, research value, and the administrative and legal needs of the organization. Emphasis has been placed on records documenting RMSC administration, program planning and operations, and fiscal development. Access to certain materials is restricted; researchers may apply to the Northeastern University Archivist for access to this material.

Documentation Goals The selected RMSC records will document: 1. A community response to an unmet need. 2. The development and administration of a community service and advocacy organization. 3. The impact of a community-based social service agency on area residents. 4. The evolving focus of the organization through changing programs and services, and the decision-making involved in these processes. 5. The interconnections of a non-profit organization with affiliated agencies and contractual partners.

Selected Records Series The following RMSC records have been selected for permanent retention. Records are listed under the office presumed to have control of them. The list is suggestive rather than prescriptive, and may be altered as needed. Electronic records will be preserved where no paper copy exists.

Board of Directors Annual reports Annual meeting minutes Committee minutes Committee reports Sub-committee minutes Sub-committee reports Program Directors meeting minutes Consultant reports Correspondence (internal and external) Retreat minutes Organizational charts Member directories By-laws

Executive Director Cooperative agreements Affiliated agency files Community activity files Budgets, annual Grants and contracts Fund-raising files Policy development files and handbooks Correspondence (internal and external) Press releases

Assistant Executive Director Staff newsletters Staff meeting minutes Staff retreat minutes Publications (brochures, newsletters, etc) Website Media of or about RMSC (newspaper clippings, taped interviews, etc)

Program Development Specialist Program Directors meeting minutes Program Committee meeting minutes Program reports, annual Program proposals

Human Resources Coordinator Job descriptions

Chief Financial Officer Financial reports, annual Grant and contract files

Program Directors Correspondence (internal and external) Events files Memorabilia Photographs Program descriptions Program reports and statistics Program development and evaluation files

SECTION THREE: RECORDS TRANSFER

This documentation plan is devoted to the identification, retention, and transfer of permanent historical records. It applies to records in both paper and electronic format. It is a general retention schedule and does not prescribe specific time to transfer records. Rather, during a periodic review RMSC determines which files are inactive and thus ready for donation.

*Note: For a concise, practical overview of records management, please see: An Introduction to Records Management for Non-profit Organizations by the Minnesota Historical Society, adapted by Northeastern University Libraries, Archives and Special Collections Department; Northeastern University Archives and Special Collection, “Guide to Records Management,” Available at http://www.lib.neu.edu/archives/records/index.htm.

Step One: Distinguish Current from Non-Current Records • Current (or “active”) records are used in day-to-day operations. Nonessential documents, such as routine memos or listserv e-mail, may be destroyed immediately after use. All others are filed. However, once these files are no longer relevant to basic office functions, records become non- current (or “inactive”). Non-current records of permanent historical value should be donated to the Northeastern University Archives. • One of the most basic records management practices is “breaking a file.” To break a file, start a new folder regularly, preferably every year, and apply consistent, meaningful labels. Breaking files helps in locating information while the records are active, and in discarding or storing records after they are no longer needed. It applies to both paper and electronic documents.

Step Two: Identify At-Risk Records • At-risk records are materials threatened by identifiable vulnerabilities. They may require different handling from records which are not at risk. • Electronic records are always at-risk. The first step in dealing with electronic records is to encourage personnel to care for them responsibly. • E-mail, now a dominant form of correspondence, is especially vulnerable. Listserv, routine inter-office and personal correspondence is not of long-term value and should be deleted. Official correspondence, however, should be sorted routinely (i.e. monthly) into appropriately labeled (including dates) electronic folders. • The best course of action is to transfer a copy to the Northeastern University Archives immediately after creation. It is strongly recommended that electronic records be sent before the hardware or software on which they were created and stored becomes obsolete or degraded. This may occur as quickly as three years after the document creation date. • To ensure permanent preservation, the Northeastern University Archives prefers open, well- documented formats such as Text (.TXT, .ASC, .RTF), Portable Document Format (.PDF), Graphics Interchange Format (.GIF), TIFF (.TIF), Joint Photographic Experts Group (.JPG), Hypertext Markup Language (.HTML, .HTM), Standard Generalized Markup Language (.SGML), and Extensible Markup Language (.XML). • The Northeastern University Archives will also give priority to updating certain popular proprietary file formats. These include standard Microsoft applications, such as Microsoft Word (.DOC), Microsoft Excel (.XLS), Microsoft Powerpoint (.PPT); Text and LaText (.TEX), Visio (.VSD), and RealMedia (.RA, .RM, RAM). • If the same record exists in both electronic and paper form, save the paper copy rather than the electronic copy. • Photographs and audio-visual materials are of great historical value. It is best to label them in pencil soon after their creation, so identifying information is not lost.

Step Three: Identify Records for Transfer • This step is made possible by an efficient file labeling system. File names, particularly electronic files, should be unambiguous and reflect document content or function. As with paper records, electronic file directories should be organized logically. It is easier to separate current from not current records if files are broken into regular intervals, such as year or month. • Choose an annual date to review and transfer records. • Review the documentation plan and the selected records series. Do personnel or program changes require altering the plan? • At the specified time, each responsible party should sort through appropriate documents as indicated by the Selected Records Series in Section II. Segregate inactive files from current records. Once this is routine, the process will simply involve locating the oldest files still under RMSC control and determining which records, if any, should be exceptions to the yearly transfer.

Step Four: Create a List of Box or Disk Contents Box and disk inventories are brief lists of the files found in a storage box or an electronic storage disk. It is easiest to create these inventories when the box or disk is filled.

Box inventories should include: -Unique number* -Name of the person, office, or group whose files are in the box -Date the files were put in the box -General description of the files, such as “Correspondence” or “Committee Minutes” -Year-dates covered by the files -List of folder titles (or item titles for audio-visual materials)

Disk inventories should include: -Unique number* -Name of the person, office, or group whose files are stored on the disk -Dates the files were copied onto the disk -General description of the files, such as “E-mail Correspondence” or “2004 Budget Spreadsheet” -List of file folder or directory titles -Name or type of computer system on which the disk was created. To aid the preservation of electronic records, it is extremely important to know what hardware and software were used to create files. -Application software names and version numbers used to create the files

*Note: Unique numbers are needed to connect boxes and disks with their contents lists. These simple codes, such as BD-C-2004 for Board of Directors-Correspondence-2004, should be written directly on box and disk labels.

Step Five: Notify the Northeastern Archives that records are available for transfer

Once materials are ready for transfer or if you have questions, please contact the Northeastern University Archives at 617-373-2351, or email University Archivist, Joan Krizack, at [email protected] to schedule a pick-up time.

APPENDIX F

PRESS RELEASES

Media Advisory

For Immediate Release: June 16, 2005

Contact: Joan D. Krizack ([email protected]) University Archivist and Head, Special Collections Department Phone: 617-373-8318

National Grant Received to Organize Six Collections from Boston’s Underrepresented Communities

The National Historical Publications and Records Commission has awarded Northeastern University Libraries, Archives and Special Collections Department $175,000 for its two-year project, Processing and Providing Access to Boston African American and Latino History. Support for the first year ($90,000) is guaranteed; the remainder of the award is pending NHPRC funding.

The purpose of the project is to make six historically important manuscript collections accessible for research. The Archives and Special Collections Department will arrange, describe, and make accessible 436 cubic feet of mainly 20th century historical records from six private, non-profit organizations relating to social justice in the African American and Latino communities in Boston.

The organizations are: Inquilinos Boricuas en Acción (IBA), United South End Settlements (USES), Roxbury Multi-Service Center (RMSC), Sociedad Latina, Urban League of Eastern Massachusetts (ULEM) and The Citywide Educational Coalition. When considered with the other African American and Latino collections already available in Northeastern’s Archives, the body of material will comprise an invaluable historical resource.

The records of these organizations contain rich documentation of themes relating to school desegregation, public policy formation, public health issues, community relations, affordable housing, urban planning, social service delivery, cultural programming, violence prevention, and minority rights during the last decades of the 20th century. The records provide perspectives different from the information and opinions presented by conventional media and in the traditional historical documentation. Created by members of the African American and Latino communities, the records provide clues for understanding events that may have been ignored, misunderstood, or misrepresented in traditional sources. On both the local and national levels, this project will enhance research on a wide range of themes relating to the African American and Latino struggles for full inclusion into society.

For a list of the special collections that are available for research, with links to online finding aids, see: http://www.lib.neu.edu/archives/collect/mcoll_by_topic.htm.

This project demonstrates the Northeastern University Libraries’ dedication to preserving the history of Boston's African American, Asian American, Latino, and gay and lesbian communities through preserving the historical records of Boston social justice organizations.

Media Advisory

For Immediate Release: November 30, 2005

Contact: Joan D. Krizack ([email protected]) University Archivist and Head, Special Collections Department Phone: 617-373-8318

Roxbury Multi-Service Center Records Open for Research

Northeastern University Libraries is pleased to announce the completed processing of the historical records of Roxbury Multi-Service Center (RMSC). The collection was processed with funding from the National Historical Publications and Records Commission, and it contributes to the University Archives and Special Collection Department’s collecting focus on records of private, non-profit, community-based organizations that are concerned with social justice issues. For a list of the Department’s special collections, see: http://www.lib.neu.edu/archives/collect/mcoll.htm.

RMSC is a “one stop” social service agency that was modeled after19th century settlement houses where all client services were located under one roof. The programs documented in this collection include psychological assessment and counseling, youth development, housing and community development, sexual assault awareness and prevention, crime prevention, academic enrichment, urban beautification, gang prevention, career development, and employment counseling and training.

The 29 cubic feet of material dates from 1965 to 2002 and documents RMSC’s efforts to make Roxbury an economically viable community and to provide social and mental health programs and services to neighborhood residents. The collection also documents RMSC’s community and political activism and its role in creating the Task Force on Children out of School, monitoring school desegregation, and developing La Alianza Hispana. Included in the collection are the records of executive directors and Board of Directors; correspondence, reports, and meeting minutes; grant proposals and contracts; newsletters; program descriptions, reports and statistics; and photographs, audio cassettes and memorabilia. For access to Roxbury Multi- Service Center’s finding aid, see: http://www.lib.neu.edu/archives/collect/findaids/m109find.htm.

The collection is open for research Monday-Friday, 9:00-4:00, in the Northeastern University Archives and Special Collections, 92 Snell Library, Boston, Massachusetts, http://www.lib.neu.edu/archives. APPENDIX G PUBLICITY

BAY STATE BANNER JULY 8, 2005

BAY STATE BANNER JULY 8, 2005 (continued)

THE NORTHEASTERN NEWS JULY 13, 2005

BAY STATE BANNER JULY 14, 2005

THE BOSTON PEOPLE’S VOICE JULY 14, 2005

THE MISSION HILL GAZETTE JULY 15, 2005

THE MISSION HILL GAZETTE JULY 15, 2005 (continued)

LIBRARY HOTLINE JULY 18, 2005

THE NORTHEASTERN VOICE JULY 19, 2005

COLLEGE & RESEARCH LIBRARIES NEWS SEPTEMBER, 2005