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Report on the Real Property Owned and Leased by the Commonwealth of Massachusetts

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Report on the Real Property Owned and Leased by the Commonwealth of Massachusetts The Commonwealth of Massachusetts Executive Office for Administration and Finance Report on the Real Property Owned and Leased by the Commonwealth of Massachusetts Published February 15, 2019 Prepared by the Division of Capital Asset Management and Maintenance Carol W. Gladstone, Commissioner This page was intentionally left blank. 2 TABLE OF CONTENTS Introduction and Report Organization 5 Table 1 Summary of Commonwealth-Owned Real Property by Executive Office 11 Total land acreage, buildings (number and square footage), improvements (number and area) Includes State and Authority-owned buildings Table 2 Summary of Commonwealth-Owned Real Property by County 17 Total land acreage, buildings (number and square footage), improvements (number and area) Includes State and Authority-owned buildings Table 3 Summary of Commonwealth-Owned Real Property by Executive Office and Agency 23 Total land acreage, buildings (number and square footage), improvements (number and area) Includes State and Authority-owned buildings Table 4 Summary of Commonwealth-Owned Real Property by Site and Municipality 85 Total land acreage, buildings (number and square footage), improvements (number and area) Includes State and Authority-owned buildings Table 5 Commonwealth Active Lease Agreements by Municipality 303 Private leases through DCAMM on behalf of state agencies APPENDICES Appendix I Summary of Commonwealth-Owned Real Property by Executive Office 311 Version of Table 1 above but for State-owned only (excludes Authorities) Appendix II County-Owned Buildings Occupied by Sheriffs and the Trial Court 319 Appendix III List of Conservation/Agricultural/Easements Held by the Commonwealth 323 Appendix IV Data Sources 381 Appendix V Glossary of Terms 385 Appendix VI Municipality Associated Counties Index Key 393 3 This page was intentionally left blank. 4 INTRODUCTION The Division of Capital Asset Management and Maintenance (DCAMM) is pleased to publish the Commonwealth of Massachusetts Real Property Report for 2019. The Report includes Commonwealth property, both owned and leased, and improvements at each facility, catalogued in a series of Tables. This report is the product of ongoing updating and refining of data and has been prepared in accordance with the requirements of Chapter 7C, Section 39. The information contained therein was compiled and analyzed by the Commonwealth Asset Management Information System (“CAMIS”), an enterprise-wide platform overseen by the DCAMM Office of Finance and Administration to manage our land and building portfolio. REPORT ORGANIZATION This report contains five tables which provide different ways of organizing, analyzing and displaying information about property owned and leased by the Commonwealth. TABLE 1: SUMMARY OF COMMONWEALTH-OWNED REAL PROPERTY BY EXECUTIVE OFFICE This table shows groupings of Commonwealth-owned property by Executive Office and User Agency. The table lists the total land area in acres, the total number of buildings and improvements, and the gross square footage of all buildings and improvements for each User Agency and Executive Office. TABLE 2: SUMMARY OF COMMONWEALTH-OWNED REAL PROPERTY BY COUNTY This table shows grouping of Commonwealth-owned property by County and Executive Office. The table lists the total land area in acres, the total number of buildings and improvements, and the gross square footage of buildings and improvements for each Executive Office within each County. TABLE 3: COMMONWEALTH-OWNED REAL PROPERTY BY EXECUTIVE OFFICE AND AGENCY This table shows groupings of Commonwealth-owned property by Executive Office, User Agency and Facility. The facility or site name under each agency is alphabetical by municipality and shows the total land area in acres, the number of buildings and improvements, and gross square footage for each facility. Open land sites will not show structures or gross square feet. TABLE 4: BUILDINGS/IMPROVEMENTS AT EACH STATE FACILITY BY MUNICIPALITY This table provides a detailed list of Commonwealth-owned buildings and improvements at each Commonwealth facility. This table is organized by City and Town, showing alphabetically each State Agency managing a facility or overseeing a site in that municipality. The total acreage for each site is listed, the name of each building/improvement at that site is listed, and the total number of any same type structure (for instance 3 sheds) is listed, as well as the gross square footage of each structure. Open land sites will not show structures or gross square feet. Totals for Commonwealth property in each municipality are shown. This listing is determined by the reporting of all land and buildings/improvements in a city or town by either the User Agency or the Municipality. TABLE 5: ACTIVE LEASE AGREEMENTS This table lists sites occupied by a State Agency, but not owned by the Commonwealth. Table 5 provides the start and end date of the lease agreement, location of the space, and building usable square footage 5 occupied. For more detailed information about a specific lease agreement, please contact the Division of Capital Asset Management and Maintenance, Office of Leasing at (617) 727-8000. KEY FEATURES OF THE REAL PROPERTY REPORT Several enhancements were added to last year’s report format, and these are continued with the 2019 RPR: SEPARATE REPORTING FOR BUILDING VS. IMPROVEMENT DATA Tables 1 – 4 provide detail on the types of assets being reported. Data for vertical and horizontal improvements are reported separately from our major and minor buildings for greater transparency. DATA ON AUTHORITY-OWNED AND COUNTY-OWNED BUILDINGS Buildings owned by the UMass Building Authority (UMBA) and the Mass State College Building Authority (MSCBA) are an important part of the public higher education portfolio in Massachusetts. The RPR includes these buildings in portfolio totals and details found in Tables 1- 4. In Table 4, our most detailed listing of land and buildings, Authority-owned buildings are listed with their respective higher education campus – italicized in the report for easy identification. Appendix I provides a summary of just State-owned assets - excluding the Authority-owned buildings. Appendix II lists county-owned land and buildings that are occupied by various Sheriffs and Trial Court Departments. These buildings and associated land are not included in any other Tables in the report. REPORTING ON CONSERVATION AND AGRICULTURAL RESTRICTIONS, AND EASEMENTS Previous reports have included land with state conservation and agricultural restrictions along with certain easements as part of the Real Property Report “Owned” portfolio. In this year’s report they are separated out of the State-owned portfolio and instead are contained in Appendix III. This reflects formal ownership of these lands remaining with the private party. The Commonwealth owns only certain “development rights” tied to the property. NEW LEASING SUMMARY REPORT Table 5 this year features a new front-page summary of our private leases that aggregates the data by Secretariat. This is followed up by detail on lease agreements by municipality. ONGOING DATA QUALITY IMPROVEMENTS AND INTERIM REPORTING The annual Real Property Report presents a snapshot of a dynamic land and building portfolio. Since the last report was published in February 2018, DCAMM has continued with systematic quality review and technology enhancements for CAMIS reporting. Our work continues this year in partnership with our CAMIS user-agencies who have care and control of state facilities. 6 HOW TO FIND A STATE-OWNED PROPERTY If you know which State Agency manages or occupies a facility - See Appendix V, Glossary of Terms for a helpful explanation of the acronyms for agencies as well as other terms used in this report. Look in Table 1 to find the Executive office and Agency of a property. In Table 3 the same Executive office and Agency will be listed by municipality with all the properties under that agency. Finally, in Table 4 look up the Municipality and buildings/improvements will be listed under all facilities under each agency. For example, to find the Bay State Correctional Center knowing it is managed by DOC, you would find DOC in the Glossary of Terms spelled out as the Department of Correction. Looking up DOC in Table 1 you see DOC listed under the Executive Office of Public Safety. Looking through the section on the Executive Office of Public Safety in Table 3 indicates that the Bay State Correctional Center is located in Norfolk, and that its 18 improvements are located on 25 acres of land. A list of the improvement and building names for this facility is available in Table 4 under the municipality of Norfolk. If you know the city or town where the facility is located, but not the managing agency - See Table 4, Improvements at Each State Facility by Municipality. Table 4 will also show other facilities in the Municipality that are managed by other state agencies. To find out what facilities (sites) are managed by the same Agency statewide - See Table 3, where facility detailed information on Agencies is located. For example, under Environmental Affairs you will see that DCR (the Department of Conservation and Recreation) is the managing agency of the Henry Graf Skating Rink in Newburyport. In this Table you will see all other properties managed by DCR. To find more details about the Henry Graf Skating Rink go to Newburyport in Table 4. Here you’ll see the Skating Rink is 29,614 gross square feet. The Rink together with the other improvements occupies a site of 6.9 acres. To determine the geographic distribution of state-owned property - See Table 2, Summary of Commonwealth-Owned Real Property by County. If you want to compare how the properties are allocated between Executive Offices - See Table 1, Summary of Commonwealth-Owned Real Property by Executive Office. USING THE APPENDICES Appendix IV describes the Data Sources used to prepare this report. See the Glossary of Terms in Appendix V for an explanation of all User Agency Codes as well as any other abbreviations used in this report. This Appendix also defines technical terms used both in collecting data and in generating the report.
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