Agenda
Council of the County of Lennox and Addington
Wednesday, March 24, 2021 at 6:00 PM
Meeting to be held Electronically and Available on the County of Lennox and Addington YouTube Channel https://www.youtube.com/channel/UCKucuUmqWwS36dAroI1xSDQ
Call to Order
Adoption of Minutes
Regular Monthly Meeting held January 27, 2021 Page 6 - 12
Working Session Meeting held February 10, 2021 Page 13 - 17
Regular Monthly Meeting held February 24, 2021 Page 18 - 21
Working Session Meeting held March 10, 2021 Page 22 - 25
Approval of Agenda
Disclosure of Pecuniary Interest and General Nature Thereof
Warden's Report
March 19, 2021 - report re: Warden's Activities (Warden Ric Bresee) Page 26
Matters for Consideration
1. Budget Summary
March 15, 2021 - staff report re: 2021 Budget Summary (Director Page 27 - 30 Financial Services)
2. Vision for Social Assistance
March 15, 2021 - staff report re: Provincial-Municipal Vision for Social Page 31 - 44 Assistance (Director, Social Services)
3. Colebrook Lake Proposal
March 15, 2021 - staff report re: Ontario Geographic Names Board Page 45 - 47 Secretariat – Colebrook Lake Proposal (Director, Community and Development Services)
Page 2 of 169 March County Council Regular Meeting Meeting to be held - March 24, 2021
4. Asset Management Software
March 15, 2021 - staff report re: Enterprise Asset Management Page 48 - 51 Solution (Director, Infrastructure Services)
Staff Recommendation Included
5. Community Paramedicine
March 15, 2021 - staff report re: Community Paramedicine in Long- Page 52 - 56 Term Care (Chief, Emergency Services)
Staff Recommendation Included
6. Advisory Committee Recommendations and Reports
Economic Development Coalition Page 57 - 60 - report of meeting held February 18, 2021
Emergency Services Advisory Committee Page 61 - 64 - report of meeting held March 10, 2021
Technical Advisory Committee - Roads and Bridges Page 65 - 70 - report of meeting held Jan 26, 2021 - report of meeting held Feb 23, 2021
7. Committee Reports by Members of Council
Opportunity for Councillors to provide updates on activities of Committees which they have been appointed to by County Council.
8. County Department Activity Reports
March 16, 2021 - staff report re: Administrative Services Activities Page 71 - 73 (Chief Administrative Officer)
March 15, 2021 - staff report re: Financial Services (Director, Financial Page 74 - 75 Services)
March 16, 2021 - staff report re: Social Services Activities (Director, Page 76 - 78 Social Services)
March 15, 2021 - staff report re: Community & Development Services Page 79 - 81 Activities (Director, Community & Development Services)
March 15, 2021 - staff report re: Long Term Care Services Activities Page 82 - 87 (Director, Long-Term Care Services)
March 15, 2021 - staff report re: Emergency Services Activities Page 88 - 90 (Chief, Emergency Services)
Page 3 of 169 March County Council Regular Meeting Meeting to be held - March 24, 2021
March 15, 2021 - staff report re: Human Resources Activities (Director, Page 91 - 93 Human Resources)
March 15, 2021 - staff report re: Infrastructure Services Activities Page 94 - 95 (Director, Infrastructure Services)
9. Resolutions
a) Support for Gig Project
March 15, 2021 - resolution re: EORN Resolution of Support Page 96 for Gig Project (Eastern Ontario Regional Network)
b) Ontario Fire College Closure
February 1, 2021 - resolution re: Closure of Ontario Fire Page 97 College (Township of Baldwin)
c) CSWB Plan Extension Request
February 1, 2021 - resolution re: Community Safety & Well- Page 98 - 99 Being Plan - Extension Request (Township of Asphodel- Norwood)
d) Negative Impacts of Current Value Assessments
February 2, 2021 - resolution re: Significant Negative Page 100 - Impacts of Current Value Assessments (Perth County) 101
e) Greenhouse Gas Emissions
February 10, 2021 - resolution re: Greenhouse Gas Page 102 Emissions (Town of Orangeville)
f) Joint and Several Liability
February 24, 2021 - resolution re: Municipal Insurance Rates Page 103 - (Municipality of West Grey) 104
g) Tile Drainage Installation Act
February 26, 2021 - resolution re: Request for Amendments Page 105 to the Tile Drainage Installation Act (Township of Adjala- Tosorontio)
h) Licensing and Enforcement of Cannabis
March 2, 2021 - resolution re: Cannabis Licensing and Page 106 - Enforcement (Township of Brock) 107
Page 4 of 169 March County Council Regular Meeting Meeting to be held - March 24, 2021
i) Long-Term Care
March 2, 2021 - resolution re: Long-Term Care Homes Page 108 - (Halton Region) 111
j) Capacity Limits for Restaurants in Stage 2
March 2, 2021 - resolution re: Capacity Limits for Page 112 - Restaurants in Stage 2 under the Reopening Ontario 113 Act, 2020 (Township of Lake of Bays)
k) Homelessness, Mental Health and Addictions
March 4, 2021 - resolution re: Homelessness, Mental Health Page 114 - and Addictions in Niagara (Niagara Region) 116
Matters for Information
1. Proclamation Request
According to Council’s Rules of Procedure, the Proclamation Policy states County Council may initiate its own proclamations at any time and advertise as deemed appropriate. All other requests for a proclamation from any special interest group will be noted and received without comment or opinion.
February 22, 2021 - correspondence re: Transplant Advocate Page 117 Association Request for Proclamation (Lesley Kimble, Transplant Advocate Association)
2. Social Services Relief Funding
March 10, 2021 - correspondence re: SSRF Phase 3 Allocation (Steve Page 118 - Clark, Ministry of Municipal Affairs and Housing) 127
3. COVID-19 Vaccine Distribution Task Force Weekly Update
March 12, 2021 - correspondence re: Vaccine Distribution Task Force Page 128 - Update (General (Ret’d) Rick Hillier, Chair, COVID-19 Vaccine 145 Distribution Task Force)
4. Storm Water and Sewage Collection
March 17, 2021 - correspondence re: Storm Water and Sewage Page 146 Collection Systems (Jeff Yurek, Ministry of the Environment, Conservation and Parks)
Other Business
1. Statements by Members
2. Notice of Motion Page 5 of 169 March County Council Regular Meeting Meeting to be held - March 24, 2021
3. Matters of Urgency
By-Laws
1. Tax Ratios
A By-Law to Set Tax Ratios and Tax Rate Reductions for the County of Page 147 - Lennox and Addington and Local Municipal Purposes for the Taxation 148 Year 2021.
2. Tax Rates
A By-Law to Set and Levy the Rates of Taxation for County Purposes for Page 149 - the Taxation Year 2021. 153
3. Infrastructure Services
March 12, 2021 - staff report re: Proposed By-Laws (Director, Page 154 - Infrastructure Services) 155
a) A By-law to Repeal By-law No. 2942/03 and to Delegate Authority Page 156 to Temporarily Close a Highway under the Jurisdiction of the Corporation of the County of Lennox and Addington Road System.
b) A By-law to Repeal By-law No. 3035/06 and to Appoint an Area Page 157 - Weed Inspector for The County of Lennox and Addington. 159
4. Capital Funding Agreement
March 11, 2021 - staff report re: The HUB Child and Family Centre Page 160 Legal Agreement (Director, Social Services)
A By-Law to Authorize the Execution of A Capital Funding Agreement Page 161 - Through the Children’s Services Reserve Fund Between The HUB Child 168 and Family Centre and The Corporation of the County of Lennox and Addington.
5. Confirmation of Proceedings
A By-law to Confirm the Proceedings of the Council of the Corporation of Page 169 the County of Lennox and Addington at its Meeting held on Wednesday, March 24, 2021.
Adjournment
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 6 of 169
Council of the County of Lennox and Addington
Regular Meeting
Meeting held - January 27, 2021 6:30 PM
Meeting held Electronically
Call to Order
Warden Bresee called the meeting to order at 6:35 p.m.
Present: Warden Ric Bresee Councillor Marg Isbester Councillor Tony Fritsch Councillor Max Kaiser Councillor Jim Hegadorn Councillor Eric Smith Councillor Henry Hogg Councillor John Wise
Staff Present: Brenda Orchard, Chief Administrative Officer Tracey McKenzie, Clerk Lynn Chenier, Director, Social Services Mark Day, Director, Financial Services Angela Malcolm, Director, Long Term Care Services Trina McGarvey, Director, Human Resources Stephen Paul, Director, Community & Development Services Beth Readman, Executive Assistant Mark Schjerning, Chief, Emergency Services Chris Wagar, Director, Infrastructure Services Jason White, Manager, Information Technology
Adoption of Minutes
Moved by Councillor Wise CC-21-19 Seconded by Councillor Kaiser CARRIED That the minutes of the Regular Monthly Meeting held November 18, 2020 be adopted.
Moved by Councillor Hogg CC-21-20 Seconded by Councillor Smith CARRIED That the minutes of the Inaugural Meeting held December 9, 2020 be adopted.
Moved by Councillor Isbester CC-21-21 Seconded by Councillor Hegadorn CARRIED That the minutes of the Working Session Meeting held January 13, 2021 be adopted.
Page 7 of 169 County Council Regular Meeting Meeting held - January 27, 2021 Page 2 of 7
Moved by Councillor Kaiser CC-21-22 Seconded by Councillor Fritsch CARRIED That the minutes of the Working Session Meeting held January 20, 2021 be adopted.
Approval of Agenda
Moved by Councillor Smith CC-21-23 Seconded by Councillor Wise CARRIED That the agenda be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
No disclosure of pecuniary interest and the general nature thereof was declared.
Rise and Report
Warden Bresee reported that a Closed Session Meeting of County Council was held on January 27, 2021 at 6:00 p.m. in order to consider a matter regarding an identifiable individual; provide an update regarding criteria and instructions for negotiations in relation to Ontario Health Teams; and to approve Closed Session Minutes.
Warden's Report
Moved by Councillor Hogg CC-21-24 Seconded by Councillor Wise CARRIED That the Jan 21, 2021 - report re: Warden's Activities (Warden Ric Bresee) be noted and received.
Matters for Consideration
Universal Broadband Fund
Moved by Councillor Hegadorn CC-21-25 Seconded by Councillor Fritsch CARRIED That the January 18, 2021 - staff report re: Letter of Support – Xplornet Communications (Director, Community and Development Services) be noted and received; and further, That County Council provide a letter to Xplornet Communications in support of their application to the Universal Broadband Fund, to augment internet capacity in Southern Lennox and Addington County.
Page 8 of 169 County Council Regular Meeting Meeting held - January 27, 2021 Page 3 of 7
Economic Development Opportunities
Moved by Councillor Fritsch CC-21-26 Seconded by Councillor Wise CARRIED That the January 22, 2021 - staff report re: Data Analysis - Economic Development Opportunities (Director, Community and Development Services) be noted and received.
COVID-19 Funding for Paramedic Services
Moved by Councillor Smith CC-21-27 Seconded by Councillor Hegadorn CARRIED That the January 19, 2021 - correspondence re: 2020 COVID-19 One-Time Funding (Christine Elliott, Ministry of Health) be noted and received.
Advisory Committee Recommendations and Reports
Moved by Councillor Kaiser CC-21-28 Seconded by Councillor Fritsch CARRIED That the Economic Development Coalition report of the meeting held November 12, 2020 be adopted.
Moved by Councillor Wise CC-21-29 Seconded by Councillor Hogg CARRIED That the Technical Advisory Committee - Roads and Bridges reports of the meetings held Nov 17, 2020 and Dec 16, 2020 be adopted.
Committee Reports by Members of Council
Councillor Wise provided an update on the KFL&A Public Health Board.
Councillor Hegadorn provided an update on the Lafarge Community Liaison Committee.
Councillor Isbester provided an update on the PELASS Committee.
County Department Activity Reports
Moved by Councillor Kaiser CC-21-30 Seconded by Councillor Fritsch CARRIED That the following Department Activity Reports be noted and received.
January 18, 2021 - staff report re: Administrative Services Activities (Chief Administrative Officer)
January 18, 2021 - staff report re: Financial Services (Director, Financial Services)
January 18, 2021 - staff report re: Social Services Activities (Director, Social Services)
Page 9 of 169 County Council Regular Meeting Meeting held - January 27, 2021 Page 4 of 7
January 18, 2021 - staff report re: Long Term Care Services Activities (Director, Long-Term Care Services)
January 18, 2021 - staff report re: Emergency Services Activities (Chief, Emergency Services)
January 18, 2021 - staff report re: Human Resources Activities (Director, Human Resources)
January 18, 2021 - staff report re: Infrastructure Services Activities (Director, Infrastructure Services)
Moved by Councillor Fritsch CC-21-31 Seconded by Councillor Kaiser CARRIED That County Council strongly believes that the requirement for Long Term Care Homes to hire a 24 hour, 7 day a week third party security guard to monitor the screening process at the John M. Parrott Centre is unnecessary and will waste valuable resources; and further, That Council direct staff to send a letter to the Ministry of Long Term Care in opposition to this requirement.
Resolutions
Bill 229 - Schedule 6
Moved by Councillor Wise CC-21-32 Seconded by Councillor Smith CARRIED That the December 11, 2020 - resolution re: Repeal Schedule 6 of the Budget Measures Act (Municipality of Marmora and Lake) be endorsed.
Assessment of Aggregate Resource Properties
Moved by Councillor Hegadorn CC-21-33 Seconded by Councillor Kaiser CARRIED That the December 14, 2020 - resolution re: Revised Criteria for Assessment of Aggregate Resource Properties (Dufferin County) be endorsed.
Integrated Accessibility Standards
Moved by Councillor Wise CC-21-34 Seconded by Councillor Hogg CARRIED That the December 16, 2020 - resolution re: Web Content Accessibility Guidelines (Northumberland County) be noted and received.
Page 10 of 169 County Council Regular Meeting Meeting held - January 27, 2021 Page 5 of 7
Bill 229 - Schedule 8
Moved by Councillor Wise CC-21-35 Seconded by Councillor Isbester CARRIED That the January 13, 2021 - resolution re: Schedule 8 of the Provincial Budget Bill 229, Protect, Support and Recover from COVID-19 Act (Municipality of West Grey) be endorsed.
Small Businesses
Moved by Councillor Kaiser CC-21-36 Seconded by Councillor Hegadorn CARRIED That the January 18, 2021 - resolution re: Request to Reopen Small Businesses (United Counties of Stormont, Dundas & Glengarry) be endorsed.
Matters for Information
Moved by Councillor Hogg CC-21-37 Seconded by Councillor Wise CARRIED That the following Matters for Information be noted and received.
Aggregate Operations
January 8, 2021 - correspondence re: Ontario on the Rocks (Bryan Smith, Gravel Watch Ontario)
Conservation Authorities Working Group
January 11, 2021 - correspondence re: Participation in Conservation Authorities Working Group (Jeff Yurek, Ministry of the Environment, Conservation and Parks)
United Way
January 14, 2021 - correspondence re: 2020 United Way Workplace Campaign (Antje McNeely, United Way KFL&A)
Information Available Upon Request
January 2021
Page 11 of 169 County Council Regular Meeting Meeting held - January 27, 2021 Page 6 of 7
Other Business
Statements by Members
Councillor Isbester made a statement regarding the need to have a stronger voice going forward, with the support of KFL&A Public Health and our neighbouring municipalities, in an effort to provide our local businesses with a level playing field.
Councillor Kaiser made a statement regarding the state of our economy, and the negative effect it is having on small businesses in our region due to mandatory closures.
Matters of Urgency
Moved by Councillor Isbester CC-21-38 Seconded by Councillor Kaiser CARRIED That Council direct staff to prepare a report for the next Council meeting regarding economic and other impacts on businesses in our County due to mandatory closures.
By-Laws
Council Remuneration
A By-law to Amend By-law #3418/18, as amended, to Provide for the Remuneration of Members of Council and the Payment of Expenses for Members of Council, Boards and Committees of the County of Lennox and Addington was introduced.
Moved by Councillor Hogg CC-21-39 Seconded by Councillor Wise CARRIED That the by-law be given three readings, numbered 3492/21, signed by the Warden and Clerk, sealed and finally passed.
Roads and Bridges
Moved by Councillor Kaiser CC-21-40 Seconded by Councillor Fritsch CARRIED That the January 18, 2021 - staff report re: Proposed By-Laws (Director, Infrastructure Services) be noted and received.
A By-law to Amend By-law No. 3316/15, As Amended, to Regulate the Operation of Off-Road Vehicles on Highways Under the Jurisdiction of the Corporation of the County of Lennox and Addington was introduced.
Moved by Councillor Fritsch CC-21-41 Seconded by Councillor Smith CARRIED That the by-law be given three readings, numbered 3493/21, signed by the Warden and Clerk, sealed and finally passed.
Page 12 of 169 County Council Regular Meeting Meeting held - January 27, 2021 Page 7 of 7
Moved by Councillor Kaiser CC-21-42 Seconded by Councillor Hegadorn CARRIED That the Technical Advisory Committee – Roads and Bridges ensures that there is consistency across the County and four lower-tier municipalities regarding the regulation of the use of Off-Road Vehicles on highways under their jurisdictions.
A By-law to Amend By-law No. 3457/19 Designating the Effective Dates of a Reduced Load Period on Roads under the Jurisdiction of the County of Lennox and Addington was introduced.
Moved by Councillor Wise CC-21-43 Seconded by Councillor Kaiser CARRIED That the by-law be given three readings, numbered 3494/21, signed by the Warden and Clerk, sealed and finally passed.
Confirmation of Proceedings
A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Lennox and Addington at its Meeting held on Wednesday, January 27, 2021 was introduced.
Moved by Councillor Isbester CC-21-44 Seconded by Councillor Hogg CARRIED That the by-law be given three readings, numbered 3495/21, signed by the Warden and Clerk, sealed and finally passed.
Adjournment
Moved by Councillor Wise CC-21-45 Seconded by Councillor Kaiser CARRIED That this meeting of County Council be adjourned at 8:24 p.m.
Tracey McKenzie - Clerk Ric Bresee - Warden
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 13 of 169
Council of the County of Lennox and Addington
Working Session
February 10, 2021 at 6:00 pm
Meeting Held Electronically
Call to Order
Warden Bresee called the meeting to order at 6:01 p.m.
Present: Warden Ric Bresee Councillor Marg Isbester Councillor Tony Fritsch Councillor Max Kaiser Councillor Jim Hegadorn Councillor Eric Smith Councillor Henry Hogg Councillor John Wise
Staff Present: Brenda Orchard, Chief Administrative Officer Tracey McKenzie, Clerk Lynn Chenier, Director, Social Services Mark Day, Director, Financial Services Angela Malcolm, Director, Long Term Care Services Trina McGarvey, Director, Human Resources Stephen Paul, Director, Community & Development Services Michelle Proulx, Supervisor, Business Services Beth Readman, Executive Assistant Mark Schjerning, Chief, Emergency Services Chris Wagar, Director, Infrastructure Services Jason White, Manager, Information Technology
Approval of Agenda
Moved by Councillor Isbester CC-21-46 Seconded by Councillor Hogg CARRIED That the agenda be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
No disclosure of pecuniary interest and the general nature thereof was declared.
Page 14 of 169 County Council Working Session Meeting Meeting held - February 10, 2021 Page 2 of 5
Rise and Report
Warden Bresee reported that a Closed Session Meeting of County Council was held on February 10, 2021 at 5:30 p.m. in order to provide an update regarding Ontario Health Teams and to approve Closed Session Minutes.
Matters for Consideration
Long-Term Care Facilities Review
Moved by Councillor Fritsch CC-21-47 Seconded by Councillor Kaiser CARRIED That the February 1, 2021 - correspondence re: Final Review of Eastern Ontario Long-Term Care Facilities (Debbie Robinson, Eastern Ontario Wardens' Caucus) be noted and received.
2021 Preliminary Budget Estimates
The Director, Financial Services provided an overview of the 2021 County Budgets.
Moved by Councillor Wise CC-21-48 Seconded by Councillor Smith CARRIED That the County of Lennox and Addington draft 2021 Budget document be noted and received.
2021 Strategic Budget Requests
Long Term Care Services
Moved by Councillor Wise CC-21-49 Seconded by Councillor Isbester CARRIED That the February 1, 2021 - staff report re: 2021 JMPC Budget – Operating Expenses (Director, Long Term Care Services) be noted and received; and further, That a decision regarding this funding request be referred to the 2021 budget deliberations.
Moved by Councillor Hegadorn CC-21-50 Seconded by Councillor Kaiser CARRIED That the February 1, 2021 - staff report re: Four Hours of Care Staffing Plan (Director, Long Term Care Services) be noted and received; and further, That a decision regarding this funding request be referred to the 2021 budget deliberations.
Page 15 of 169 County Council Working Session Meeting Meeting held - February 10, 2021 Page 3 of 5
Community and Development Services
Moved by Councillor Wise CC-21-51 Seconded by Councillor Hogg CARRIED That the February 1, 2021 - staff report re: Development Process Modernization (Director, Community and Development Services) be noted and received; and further, That a decision regarding this funding request be referred to the 2021 budget deliberations.
Infrastructure Services
Moved by Councillor Hegadorn CC-21-52 Seconded by Councillor Fritsch CARRIED That the January 27, 2021 - staff report re: Request for Additional Full-time Employee (Director, Infrastructure Services) be noted and received; and further, That a decision regarding this funding request be referred to the 2021 budget deliberations.
Emergency Services
Moved by Councillor Wise CC-21-53 Seconded by Councillor Isbester CARRIED That the January 18, 2021 - staff report re: Community Paramedic Program (Chief, Emergency Services) be noted and received; and further, That a decision regarding this funding request be referred to the 2021 budget deliberations.
Moved by Councillor Smith CC-21-54 Seconded by Councillor Hegadorn CARRIED That the January 18, 2021 - staff report re: Stone Mills Enhancement (Chief, Emergency Services) be noted and received; and further, That a decision regarding this funding request be referred to the 2021 budget deliberations.
2021 Strategic Budget Request Cost Summary
Moved by Councillor Kaiser CC-21-55 Seconded by Councillor Isbester CARRIED That the February 3, 2021 - staff report re: 2021 Strategic Budget Request Cost Summary (Director, Finance Services) be noted and received.
Page 16 of 169 County Council Working Session Meeting Meeting held - February 10, 2021 Page 4 of 5
Memorial Building
Moved by Councillor Wise CC-21-56 Seconded by Councillor Hogg CARRIED That the February 1, 2021 - staff report re: Memorial Building Use of Space (Manager, Infrastructure Services; Director, Infrastructure Services) be noted and received; and further, That Council direct staff to place the now vacant area of the County Memorial Building, previously known as the Youth Hub, for rent on the open market.
Impacts of Provincial Shutdown
Moved by Councillor Kaiser CC-21-57 Seconded by Councillor Fritsch CARRIED That the February 2, 2021 - staff report re: Provincial Shutdown – Business Impacts (Director, Community and Development Services) be noted and received.
Matters for Information
Moved by Councillor Hogg CC-21-58 Seconded by Councillor Smith CARRIED That the following Matters for Information be noted and received.
COVID-19 Vaccine Distribution Task Force Update
January 22, 2021 - correspondence re: Vaccine Distribution Task Force Update (General (Ret’d) Rick Hillier, COVID-19 Vaccine Distribution Task Force)
Municipal Modernization Program
January 26, 2021 - correspondence re: Municipal Modernization Program - Second Intake (Steve Clark, Ministry of Municipal Affairs and Housing)
Long-Term Energy Planning Framework
January 28, 2021 - correspondence re: Long-Term Energy Planning Framework Request for Feedback (Greg Rickford, Ministry of Energy, Northern Development and Mines; Bill Walker, Ministry of Energy)
Page 17 of 169 County Council Working Session Meeting Meeting held - February 10, 2021 Page 5 of 5
By-Laws
Confirmation of Proceedings
A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Lennox and Addington at its meeting held on Wednesday, February 10, 2021 was introduced.
Moved by Councillor Hogg CC-21-59 Seconded by Councillor Isbester CARRIED That the by-law be given three readings, numbered 3496/21, signed by the Warden and Clerk, sealed and finally passed.
Adjournment
Moved by Councillor Smith CC-21-60 Seconded by Councillor Hegadorn CARRIED That this meeting of County Council be adjourned at 8:26 p.m.
Tracey McKenzie - Clerk Ric Bresee - Warden
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 18 of 169
Council of the County of Lennox and Addington
Working Session
February 24, 2021 at 6:00 pm
Meeting Held Electronically
Call to Order
Warden Bresee called the meeting to order at 6:06 p.m.
Present: Warden Ric Bresee Councillor Marg Isbester Councillor Tony Fritsch Councillor Max Kaiser Councillor Jim Hegadorn Councillor Eric Smith Councillor Henry Hogg Councillor John Wise
Staff Present: Brenda Orchard, Chief Administrative Officer Tracey McKenzie, Clerk Mark Day, Director, Financial Services Angela Malcolm, Director, Long Term Care Services Trina McGarvey, Director, Human Resources Stephen Paul, Director, Community & Development Services Beth Readman, Executive Assistant Mark Schjerning, Chief, Emergency Services Chris Wagar, Director, Infrastructure Services Jason White, Manager, Information Technology
Approval of Agenda
Moved by Councillor Wise CC-21-61 Seconded by Councillor Fritsch CARRIED That the agenda, with the addition of Item 7 under Matters for Consideration, Community Event Update, be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
No disclosure of pecuniary interest and the general nature thereof was declared.
Rise and Report
Warden Bresee reported that a Closed Session Meeting of County Council was held on February 24, 2021 at 5:30 p.m. in order to provide an update regarding Ontario Health Teams and to approve Closed Session Minutes. Page 19 of 169 County Council Working Session Meeting Meeting held - February 24, 2021 Page 2 of 4
Matters for Consideration
Assessment and Tax Policies
Moved by Councillor Kaiser CC-21-62 Seconded by Councillor Fritsch CARRIED That the February 17, 2021 - staff report re: Assessment and Tax Policy Decisions - 2021 (Director, Financial Services) be noted and received; and further, That no changes be made to the other tax ratios or tax policies for the year 2021.
Draft Budget Update
Moved by Councillor Kaiser CC-21-63 Seconded by Councillor Wise CARRIED That the February 17, 2021 - staff report re: 2021 Draft Budget Update (Director, Financial Services) be noted and received; and further, That the 2021 tax by-laws be prepared for Council’s consideration based on the 2021 budget document with a 3.5% increase and tax policies as presented.
Service Delivery Partnership Study
Moved by Councillor Hogg CC-21-64 Seconded by Councillor Kaiser CARRIED That the February 9, 2021 - correspondence re: Invitation to Participate in Service Delivery Partnership Study (Steven Silver, Loyalist Township) be noted and received; and further, That Council supports the County’s participation in the service delivery partnership study proposed by Loyalist Township.
Warden Bresee left the Chair and exited the meeting.
Past Warden Isbester took the Chair.
Enhanced Protection Plan for LTC Homes
Moved by Councillor Hegadorn CC-21-65 Seconded by Councillor Fritsch CARRIED That the February 12, 2021 - staff report re: Third Party Oversight (Director, Long Term Care Services) be noted and received; and further, That Council continue to advocate as necessary to support LTC Homes during the COVID-19 Pandemic.
Page 20 of 169 County Council Working Session Meeting Meeting held - February 24, 2021 Page 3 of 4
Hot Mix Program
Moved by Councillor Hogg CC-21-66 Seconded by Councillor Wise CARRIED That the February 16, 2021 - staff report re: 2021 Hot Mix Paving Program (Director, Infrastructure Services) be noted and received; and further, That Council direct staff to issue an early tender for the County’s 2021 Hot Mix Paving Program.
Universal Broadband Fund
Moved by Councillor Hogg CC-21-67 Seconded by Councillor Smith CARRIED That the February 17, 2021 - staff report re: Letter of Support – Bell (Director, Community and Development Services) be noted and received; and further, That County Council provide a letter to Bell in support of their application to the Universal Broadband Fund, to augment internet capacity in Northern Lennox and Addington.
Community Event Update
Moved by Councillor Wise CC-21-68 Seconded by Councillor Kaiser CARRIED That the verbal update re: March 4, 2021 - An Event to Grow Our Community (Director, Community and Development Services) be noted and received.
Matters for Information
Social Services Relief Funding
Moved by Councillor Kaiser CC-21-69 Seconded by Councillor Hegadorn CARRIED That the February 8, 2021 - correspondence re: 2020-21 Investment Plan Approval for the SSRF Phase 2 Holdback Funding (Jim Adams, Ministry of Municipal Affairs and Housing) be noted and received.
Resolutions
POA Relief Funding
Moved by Councillor Kaiser CC-21-70 Seconded by Councillor Hegadorn CARRIED That the February 11, 2021 - resolution re: POA COVID-19 Relief Funding (Pam Fogal, Town of Gore Bay) be endorsed.
Page 21 of 169 County Council Working Session Meeting Meeting held - February 24, 2021 Page 4 of 4
By-Laws
Confirmation of Proceedings
A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Lennox and Addington at its meeting held on Wednesday, February 24, 2021 was introduced.
Moved by Councillor Smith CC-21-71 Seconded by Councillor Hogg CARRIED That the by-law be given three readings, numbered 3497/21, signed by the Past Warden and Clerk, sealed and finally passed.
Adjournment
Moved by Councillor Smith CC-21-72 Seconded by Councillor Hogg CARRIED That this meeting of County Council be adjourned at 7:07 p.m.
Tracey McKenzie - Clerk Marg Isbester – Past Warden
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 22 of 169
Council of the County of Lennox and Addington
Working Session
March 10, 2021 at 6:00 pm
Meeting Held Electronically
Call to Order
Warden Bresee called the meeting to order at 6:04 p.m.
Present: Warden Ric Bresee Councillor Marg Isbester Councillor Tony Fritsch Councillor Max Kaiser Councillor Jim Hegadorn Councillor Eric Smith Councillor Henry Hogg Councillor John Wise
Staff Present: Brenda Orchard, Chief Administrative Officer Tracey McKenzie, Clerk/Communications Manager Lynn Chenier, Director, Social Services Mark Day, Director, Financial Services Angela Malcolm, Director, Long Term Care Services Trina McGarvey, Director, Human Resources Stephen Paul, Director, Community & Development Services Beth Readman, Executive Assistant Mark Schjerning, Chief, Emergency Services Chris Wagar, Director, Infrastructure Services Jason White, Manager, Information Technology
Approval of Agenda
Moved by Councillor Wise CC-21-73 Seconded by Councillor Hegadorn CARRIED That the agenda be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
No disclosure of pecuniary interest and the general nature thereof was declared.
Page 23 of 169 County Council Working Session Meeting Meeting held - March 10, 2021 Page 2 of 4
Delegations/Presentations
Community Transportation Network Project
Michael Cooke, Consultant, provided an overview of his report to Council regarding the Lennox and Addington Community Transportation Network Study.
Moved by Councillor Fritsch CC-21-74 Seconded by Councillor Kaiser CARRIED That the presentation from Michael Cooke re: L&A Community Transportation Network Study be noted and received.
Matters for Consideration
L&A Community Transportation
Moved by Councillor Hogg CC-21-75 Seconded by Councillor Kaiser CARRIED That the March 1, 2021 - staff report re: Lennox and Addington Community Transportation (Director, Community and Development Services) be noted and received; and further, That the Community Transportation Project Report be received for information at this time; and further, That the Community Transportation Project be included in a future strategic review process.
Non-Union Compensation
Moved by Councillor Wise CC-21-76 Seconded by Councillor Kaiser CARRIED That the March 1, 2021 - staff report re: Non-Union Compensation 2021 (Senior Leadership Team) be noted and received; and further, That County Council confirms its decision of January 13, 2021 to adjust the County’s non-union salary grid by 1.75% effective April 1, 2021 as outlined in the County of Lennox and Addington Salary Classification and Ranges; and further, That those employees who are eligible for grid movement be moved one step in accordance with the County’s Salary Administration Program (maximum Job Rate) within their respective Pay Grades on April 1, 2021.
Page 24 of 169 County Council Working Session Meeting Meeting held - March 10, 2021 Page 3 of 4
Council Remuneration and Expenses
Moved by Councillor Fritsch CC-21-77 Seconded by Councillor Smith CARRIED That the March 1, 2021 - staff report re: 2020 County Council Remuneration & Expenses (Director, Financial Services) be noted and received.
Delegation of Authority
Moved by Councillor Wise CC-21-78 Seconded by Councillor Hegadorn CARRIED That the March 4, 2021 - staff report re: Delegation of Authority for Transfer Payment Ontario (Director, Social Services; Director, Financial Services) be noted and received; and further, That Council delegate authority to Mark Day, Director, Financial Services and Lynn Chenier, Director, Social Services to approve the Ontario Works Service Contract in the Transfer Payment Ontario system.
County Onboarding Video
Moved by Councillor Smith CC-21-79 Seconded by Councillor Fritsch CARRIED That the March 3, 2021 - staff report re: Onboarding Video (Director, Human Resources) be noted and received.
Matters for Information
Moved by Councillor Hogg CC-21-80 Seconded by Councillor Wise CARRIED That the following Matters for Information be noted and received.
COVID-19 Vaccine Distribution Task Force Weekly Updates
February 5, 2021 - Update
February 5, 2021 - correspondence re: Vaccine Distribution Task Force Update (General (Ret’d) Rick Hillier, Chair, COVID-19 Vaccine Distribution Task Force)
February 22, 2021 - Update
February 22, 2021 - correspondence re: Vaccine Distribution Task Force Update (General (Ret’d) Rick Hillier, Chair, COVID-19 Vaccine Distribution Task Force)
Page 25 of 169 County Council Working Session Meeting Meeting held - March 10, 2021 Page 4 of 4
Conservation Authorities Act
February 5, 2021 - correspondence re: Amendments to the Conservation Authorities Act (Keley Katona, Ministry of the Environment, Conservation and Parks)
Public Sector Salary Disclosure
March 1, 2021 - staff report re: 2020 Public Sector Salary Disclosure (Director, Financial Services)
2021 COVID-19 Funding
March 4, 2021 - correspondence re: 2021 COVID-19 Recovery Funding for Municipalities (Steve Clark, Ministry of Municipal Affairs and Housing)
By-Laws
Confirmation of Proceedings
A By-law to Confirm the Proceedings of the Council of the Corporation of the County of Lennox and Addington at its meeting held on Wednesday, March 10, 2021 was introduced.
Moved by Councillor Hegadorn CC-21-81 Seconded by Councillor Smith CARRIED That the by-law be given three readings, numbered 3498/21, signed by the Warden and Clerk, sealed and finally passed.
Adjournment
Moved by Councillor Wise CC-21-82 Seconded by Councillor Kaiser CARRIED That this meeting of County Council be adjourned at 7:26 p.m.
Tracey McKenzie - Clerk Ric Bresee - Warden
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 26 of 169
Report to County Council
Prepared by: Warden Ric Bresee
Subject: Monthly Activities
Date: March 19, 2021
My activities over the past months included:
Jan 21st – present - Took part in all scheduled virtual Emergency Operations Committee Meetings Jan 21st – present - Took part in all weekly virtual KFL&A Public Health Update Meetings Jan 21st - Met virtually with Staff Jan 25th & 26th - Attended the virtual 2021 ROMA Conference Jan 27th - Chaired the virtual Closed & Regular Session Meetings of Council Feb 10th - Chaired the virtual Closed & Working Session Meetings of Council Feb 11th - Attended the virtual PELASS Committee Meeting Feb 18th - Met virtually with Staff Feb 22nd - 24th - Attended the virtual 2021 OGRA Conference Feb 24th - Chaired the virtual Closed & Regular Session Meetings of Council Mar 10th - Chaired the virtual County Council Working Session Meeting Mar 12th - Attended the virtual EOWC Wardens Meeting Mar 18th - Met virtually with Staff
All of which is respectfully submitted,
Warden Ric Bresee
Page 27 of 169
Staff Report to County Council
Prepared by: Mark Day, Director, Financial Services
Subject: 2021 Budget Summary
Date: March 15, 2021
Recommendation:
That the March 15, 2021 – staff report re: 2021 Budget Summary (Director, Financial Services) be noted and received.
Information/Discussion/Analysis:
As approved during Council’s working sessions held in February, 2021, the draft budget document from the February 10th, 2021 meeting of County Council has been updated.
Executive Summary 2021 Budget The 2021 budget, totals $83.5 million in order to provide a broad range of services as set out in detail in the budget document. $30.48 million of the total budget is raised through property taxation. The County’s 2021 property tax levy will increase by 3.5% or $1,013,390 from 2020, after allowing for assessment increases due to new development and growth. $579,219 or 2% of the 2020 tax levy, has been dedicated as additional funding for capital improvements to the County’s arterial road and bridge network. The average residential property assessment in the County of Lennox and Addington in 2021 is $255,572 (2020 - $254,397). The County portion of the property taxes on this assessment in 2021 is $1,337.67 (an impact of $51.15 from 2020).
Some of the highlights of the 2021 budget include: • Staffing enhancements at The John M Parrott Centre that will further augment our infection control capacity from both an auditing, coaching and mentoring perspective and resource utilization approach helping to achieve customer service excellence.
• Continuation of the Community Paramedic Pilot Program as well as service enhancements to Paramedic Services at the Stone Mills base.
• Funding for systems to help support the Development Approval Process across the County.
• $12.9 million for capital improvements to County Roads & Bridges, will include construction of a Roundabout at the intersection of County Roads 10 & 1, a joint project with the Tyendinaga Township. Also, 10.5 kms of hot mix paving and 22.0 kms of surface treated roads. The County will receive $1.3 million in federal gas tax funds and $762,000 from the Province as well as $746,000 from the Investing in Canada Infrastructure Program to assist with the cost of road projects.
Page 28 of 169 • $699,500 for capital repairs, equipment and furnishings for The John M. Parrott Centre and $531,300 for capital improvements to County-owned buildings. • $4.1 million in funding for housing and homeless initiatives, working with community partners to secure more units for vulnerable citizens as we prepare for the impacts of COVID-19. • $25,000 per year for 3 years to help support the Lenadco Access Clinic. • $75,000 per year for a ten year period for the University Hospitals Kingston Foundation capital campaign.
County Levy by Service
The major service areas which are experiencing a County levy change in 2021 are as follows:
Department Primary Explanation Amount Roads & Bridges Capital 2% levy for capital $579,219 Provincial Offences Reduction in fines 546,225 Funding based on 2020 Levels. Paramedic Services 283,328 Enhancements for Stone Mills base Staffing enhancements and JMPC 402,093 equipment costs Funding to Lenadco Access Clinic & Health Care grants 26,207 KFL&A Public Health Increase in COVID grants and General Government (607,839) reserves Social Housing Funding level changes 92,200 All Other Services Areas Roads and Bridges 199,957 Assessment Growth 1.75% growth (508,000) Net Tax Increase $1,013,390
• The tax ratios included in the budget are the same as 2020. • Due to the pandemic there was no reassessment of property values in 2020. The property values for 2021 are based on the last reassessment of 2016. • Tax rates in all classes will increase in 2021 (increase of 3.4%) after taking into consideration assessment value changes. A copy of the final budget document will be posted to the County’s website once the 2020 tax by-laws have been approved by County Council.
Attachments:
• 2021 Budget County Levy by Service • 2021 Total County Budget Summary
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 15, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future. Page 29 of 169
COUNTY OF LENNOX & ADDINGTON 2021 BUDGET COUNTY LEVY BY SERVICE
2020 2020 2021 $ Change % Change Actual Budget Budget Budget Budget OPERATING LEVY
General Government (1,102,615) (613,750) (1,221,589) (607,839) 99.0% County Council 268,031 302,350 321,900 19,550 6.5% Corporate Administration 717,129 745,525 824,700 79,175 10.6% HR, Technology & Finance 0 - - - - Provincial Offences (458,323) (1,199,920) (653,695) 546,225 -45.5% Roads & Bridges 4,172,738 4,232,699 4,387,286 154,587 3.7% Property Services (0) - - - - Health Services 1,372,114 1,413,100 1,439,307 26,207 1.9% The John M. Parrott Centre 2,079,512 2,189,613 2,591,706 402,093 18.4% Paramedic Services 3,971,792 4,307,145 4,590,473 283,328 6.6% Emergency Planning 26,278 30,700 30,700 - - Economic Development 479,206 603,850 595,500 (8,350) -1.4% Land Use Planning 8,998 50,000 50,000 - - Library Services 1,090,089 1,335,075 1,345,745 10,670 0.8% Museum & Archives 547,720 789,800 761,125 (28,675) -3.6% Social Assistance 985,453 1,036,400 1,017,900 (18,500) -1.8% Children's Services 231,648 287,200 290,700 3,500 1.2% Social Housing 871,766 998,800 1,091,000 92,200 9.2% Non Profit Housing 613,477 664,300 644,000 (20,300) -3.1% Housing & Homelessness Programs 26,566 77,800 64,300 (13,500) -17.4% Total Operating Levy 15,901,577 17,250,687 18,171,058 920,371 5.3% CAPITAL LEVY
Transfer from Surplus (360,000) (360,000) (360,000) - - Admin & Technology - - - - - Roads & Bridges 9,671,586 9,671,586 10,250,805 579,219 6.0% Property Services 200,200 200,200 200,200 - - The John M. Parrott Centre 1,065,700 1,065,700 1,065,700 - - Paramedic Services 325,000 325,000 325,000 - - Library Services 65,000 65,000 65,000 - - Museum & Archives 257,500 257,500 257,500 - - Children's Services - - - - - Social Housing 485,300 485,300 507,100 21,800 4.5% Total Capital Levy 11,710,286 11,710,286 12,311,305 601,019 5.1%
TOTAL COUNTY LEVY 27,611,863 28,960,973 30,482,363 1,521,390 5.3%
Assessment Change due to new Growth (1.75%) (508,000)
Net Tax Increase 1,013,390
Tax Impact 3.5%
Impact on Average Residential Assessment of $255,572 $ 51.15 Note: With the assessment valuation increase of 1.75%, resendial tax rates will increase in 2021 3.4% Page 30 of 169
COUNTY OF LENNOX AND ADDINGTON 2021 BUDGET TOTAL COUNTY BUDGET SUMMARY
2020 2020 2021 $ Change % Change Actual Budget Budget Budget Budget Revenue
Grants & Subsidies (39,596,011) (36,593,262) (38,140,523) (1,547,261) 4.2% Municipal Recoveries (2,000,989) (2,213,200) (2,183,900) 29,300 -1.3% User Fees & Service Charges (4,540,253) (4,539,000) (4,478,500) 60,500 -1.3% Rental & Investment Income (2,738,274) (2,759,180) (2,824,700) (65,520) 2.4% Fines & Penalties (1,433,561) (2,597,250) (1,876,100) 721,150 -27.8% Other Revenue (1,154,610) (1,234,224) (1,405,550) (171,326) 13.9% Transfers to/(from) Reserves (2,317,545) (4,855,634) (1,771,011) 3,084,623 -63.5% Transfers to/(from) Surplus (360,000) (360,000) (360,000) - - Total Revenue (54,141,243) (55,151,750) (53,040,283) 2,111,467 -3.8% Expenses
Salaries & Benefits 29,190,213 29,477,610 30,876,185 1,398,575 4.7% Materials & Supplies 6,537,515 7,116,480 7,559,446 442,966 6.2% Purchased Services 12,219,854 11,327,609 11,721,523 393,914 3.5% Rents & Financial Expenses 98,117 101,100 101,100 - - Payments to Agencies & Individuals 13,723,411 14,558,824 15,738,242 1,179,418 8.1% Internal Transfers (103,680) - (67,400) (67,400) - Long Term Debt Payments 1,525,628 1,524,500 1,524,500 - - Capital Expenditures 18,562,048 20,006,600 16,069,050 (3,937,550) -19.7% Total Expenses 81,753,106 84,112,723 83,522,646 (590,077) -0.7%
County Levy 27,611,863 28,960,973 30,482,363 1,521,390 5.3% Page 31 of 169
Staff Report to County Council
Prepared by: Lynn Chenier, Director, Social Services
Subject: Provincial-Municipal Vision for Social Assistance
Date: March 15, 2021
Recommendation:
That the March 15, 2021 – staff report re: Provincial-Municipal Vision for Social Assistance (Director, Social Services) be noted and received.
Preamble:
On February 11, 2021, the provincial government released a positional paper outlining a vision for social assistance transformation.
The new vision ‘aims to create an efficient, effective and streamlined social services system that focuses on people by connecting them with a wide range of local services and supports that respond to their unique needs and address barriers’
Information/Discussion/Analysis:
As part of the plan, municipal governments will focus on life stabilization services to people, including persons with disabilities. The goal is that once life stabilization is achieved, more people will succeed in employment leading to better outcomes in all areas of their life.
The plan is ambitious and will require significant consideration on how to realign roles and responsibilities to best support clients. This will include legislative and regulatory changes to enable greater flexibility in decision making and service delivery, as well as a new approach to funding.
As part of the announcement, the Province is committed to working and engaging broadly with Consolidated Municipal Service Managers (CMSMs) and District Social Services Administration Boards (DSSABs) to create a better system for Ontarians and drive forward this new plan. PELASS is a member of the newly formed Provincial - Municipal Human Services Collaborative and will be an active partner in the co-design and implementation of the new vision over the next few years.
Financial Impact:
Future financial impacts are unknown at this time.
Page 32 of 169 Connection to Strategic Priorities:
Foster Growth and Opportunity
Attachments:
• Memo to Human Services Collaborative-February 11, 2021 • SA Vision Placement • SA Vision Q&A
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 15, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations.
Page 33 of 169
Ministry of Children, Ministère des Services à Community and Social l’enfance et des Services Services sociaux et communautaires
Deputy Minister’s Office Bureau du Sous-ministre 438 University Avenue 438, avenue University 7th Floor 7e étage Toronto, Ontario Toronto, Ontario M7A 1N3 M7A 1N3 Tel.: (416) 325-5225 Tél. : (416) 325-5225 Fax: (416) 325-5240 Téléc. : (416) 325-5240
February 11, 2021
MEMORANDUM TO: Human Services Collaborative Members
FROM: Janet Menard, Deputy Minister
SUBJECT: A New Provincial-Municipal Vision for Social Assistance
Today, Minister Smith announced Ontario’s new vision for social assistance that we shared with you last month at the Provincial-Municipal Human Services Collaborative (PMHSC).
As you are well aware, Ontario is at a critical juncture, as we continue to struggle through the impacts of COVID-19. Hundreds of thousands of Ontarians are still unable to return to the labour market and many may have to turn to social assistance and other community supports and services, depending on the federal government decisions regarding the future of enhanced federal income benefits.
As such, Ontario’s social assistance system must be ready to support increased numbers of people back towards employment, independence and stability. The new vision for social assistance aims to create an efficient, effective and streamlined social services system that focuses on people by connecting them with a range of local services and supports that respond to their unique needs and address barriers. Our goal is that once life stabilization is achieved, more people will also succeed in employment. contributing to better outcomes in all areas of their lives.
We know this plan is ambitious and requires significant consideration of how we can realign roles and responsibilities to best support clients. It will also involve legislative and regulatory changes to enable greater flexibility in decision making and service delivery, as
Page 1 of 2 Page 34 of 169
well as a new approach to funding. That is why we need to act now and accelerate work towards this critical transformation to support Ontario’s economic recovery.
For this plan to be successful, municipalities and District Social Services Administration Boards (DSSABs) will be true partners in its design and implementation. While this plan identifies a path forward, it is the start of collaboration, not the end. The Province and municipal service managers and DSSABs will work together to engage broadly and drive forward this plan to create a better system for Ontarians.
We are sharing the attached material to support discussion with your municipal councils and other partners to engage with them on these changes, answer questions and identify any early concerns. The Provincial-Municipal Social Assistance and Employment Committee (PMSAEC) will work to refine details of the co-design process to support a better understanding of how we will collectively work together to over the coming months.
If you have any questions or concerns, please reach out to Lindsay Jones at [email protected]
Sincerely,
Janet Menard Deputy Minister
Attachments:
• Social Assistance Vision Placemat • Questions and Answers
Copy: • Ontario Works Administrators at all Consolidated Municipal Service Managers (CMSMs) and District Social Services Administration Boards (DSSABs) • CMSM Commissioners and DSSAB Chief Administrative Officers • City Managers • Ontario Municipal Social Services Association (OMSSA) • Northern Ontario Service Deliverers Association (NOSDA) • The Association of Municipalities of Ontario (AMO) • City of Toronto • Lindsay Jones, Director, Social Assistance Strategy and Transformation Branch
Page 2 of 2 A working vision for social assistance Vision: How we will evolve over time: To create an efficient, effective and Current state Phase one model Phase two model Human services model streamlined social services system everybody does everything realign functions realign delivery broaden access to caseworkers that focuses on people, providing Centralized provincial them with a range of services and Centralized Centralized delivery, flexible human supports to respond to their unique Financial provincial functions provincial delivery assistance services enablers needs and address barriers to Municipal Provincial success so they can move towards Ontario ODSP local Municipalities provide Works local Municipally-delivered employment and independence. Person- offices Ontario integrated life stabilization offices ODSP life stabilization for: centred Works supports to: local Ontario Works supports local social assistance clients offices clients offices people in crisis Page 35 of 169 ODSP clients How we will realign: other municipal programs Province 2020 - 2022 2022 - 2024 2024 and beyond Delivers: Integrated client services: Centralized financial assistance Financial controls and back-office functions suited to centralization In-person Employment Supports Life Stabilization Local and municipal or automation Municipal Employment Ontario offers specialized Municipal staff have more time services to meet employment related to ensure clients get the right Online By phone needs of clients through integrated Municipalities supports at the right time case management and access to client records to date Delivers: Life stabilization – including needs assessment, service planning, warm Clients referrals, discretionary benefits Financial Assistance Broader System of Supports Provincial Joint case Local and municipal Person-centred, connected supports, MyBenefits management Automatically verify eligibility Clients are connected to other and navigation of broader system supports such as housing, child care using third party sources and and healthcare through warm referrals (e.g., housing, employment, mental health) issue payment 2-way messaging Social assistance: where we’re headed In the short term: co-designing a renewed operating model Prototype and implement: developing centralized provincial functions, starting with intake, and tools and processes to support life stabilization Co-design: engaging to design key operating model layers, provincial and municipal functions, principles and processes
Detailed design of priority elements, including: Renewed operating model detailed Public release of vision paper Road map to co-design Funding prototypes High-level milestones/sequencing Centralized financial assistance co-design complete
Winter Spring Summer Fall Spring 2021 2021 2021 2021 2022
Detailed plan for co-design Detailed transition plan Continue implementation Service delivery blueprint Including testing and scaling of prototypes Refined provincial-municipal roles Page 36 of 169 and responsibilities
Help accessing In the long term: moving to a human services delivery model primary care Local partnerships Health care Mental health Public health Warm referrals to programs & addiction local supports In the human services Caseworkers are People seeking help Social model, benefits like social knowledgeable about are triaged by municipal assistance assistance become “tools” the broader system of caseworkers, supported Tax credits in the caseworker toolbox, benefits and supports, as needed, and ADP, home and Other benefits vehicle modifications as opposed to the other and can guide people to potentially diverted income Child, spousal, way around the supports they need – from social assistance sponsor support Person-centred whether Ontario Works or Housing Employment Ontario municipal supports something else Common assessment Local focus Life skills Integrated planing Well-connected Justice and legal supports Warm referrals Youth programs Child Other services Literacy and numeracy care Immigration and settlement services Page 37 of 169
Ministry of Children, Community and Social Services
Social Assistance Recovery and Renewal
Questions and Answers for Stakeholders and Partners
General
1. Why does the social assistance system in Ontario require transformation?
The COVID-19 outbreak has shown us a new approach is needed now more than ever - more Ontarians are looking to us for help with basic needs, to stabilize their family’s lives, and to get back to work and financial security. Now is the time to build on the learnings from COVID-19 and work to fundamentally change how we deliver services.
Ontario finds itself at a critical juncture, with uncertainties about what economic recovery will look like for our most vulnerable. Ontario’s social assistance system must be ready to focus on supporting people back into towards employment, independence and stability.
The new vision for social assistance aims to create an efficient, effective and streamlined social services system that focuses on people, connecting them with a range of services and supports to respond to their unique needs and address barriers to success. It is a critical enabler to a whole-of-government approach to accessing human services that will not only help more people succeed in employment, but also support better outcomes in other areas of life, like health and education. The pandemic has caused a protracted economic downturn and for some, a longer than expected absence from employment and as such, it will take an all of system approach to achieve economic recovery and supporting people back into jobs. That is why we need to act now and accelerate work towards this critical transformation to support Ontario’s economic recovery.
2. What will the roles of the province, and municipalities and DSSABs be in the new vision?
At the core of this plan is a new delivery model for social assistance that looks at provincial and municipal roles - not along the traditional program lines of Ontario Works and ODSP, but around who can best provide the service to get the best results.
The premise of the vision is for the province to automate, streamline and realign functions that are largely administrative (e.g., provision of financial assistance),
1
Page 38 of 169
making it quick and easy for people to access the system while ensuring program integrity.
At the same time, municipal partners will use their expertise in delivering person- centred casework and knowledge of local community supports to provide all of the activities that support people on a pathway to greater independence and employment.
We will start by exploring how to realign ‘who does what’, designing with our municipal partners a phased multi-year plan that will transform the delivery of social assistance in Ontario. Broad engagement, testing and prototyping, and appropriate phasing will be key.
3. Why is there a focus on realigning provincial and municipal roles and responsibilities?
In the current state, we know that programs are hard to navigate, and many clients are unable to access the broader system of supports they need. By working with other ministries to build better connections between programs, Ontarians will better be able to access the supports they need.
We envision a human services model where:
• people can access support to stabilize their lives before and after someone qualifies for social assistance
• supports across the system are better aligned and integrated where possible
• social assistance is just one of many tools available to help people improve their quality of life
This system will allow caseworkers to focus on results for people, rather than on paperwork, helping those people who can get back to work and support the Province’s economic recovery.
The changes will support us achieving this vision by allowing the province to leverage its ability to provide a consistent, efficient, cost-effective, and technology-based administrative system. It will also allow municipalities and DSSABs to leverage in- depth knowledge of local communities to help build a life stabilization framework that works at the local level.
This builds on our continued focus on the integrity and sustainability of social assistance programs. By specializing based on function rather than program, we increase the efficiency, integrity and effectiveness of the overall system and free up
2
Page 39 of 169
space to enable us to provide the level of service people need to make a difference in their lives.
4. How will other ministries be involved in this process?
Work is underway with other ministries to build better connections between programs so Ontarians can access the supports they need. Taking a whole-of-government approach will not only help more people succeed in employment, it will also support better outcomes in other areas of life, like health and education.
We will work across government to engage partner ministries to collaborate and align on pieces of this work.
5. Where and when are these changes taking effect?
These changes will take effect over the next several years in phases.
We are working with municipalities and DSSABs to co-design and implement a plan that will gradually transform the delivery of social assistance across Ontario, beginning with co-designing a new operation model and consolidating financial assistance.
In general, 2021 and 2022 will be largely “learning and testing years,” as multiple projects are being prototyped, iterated and evaluated starting with a small sample of local offices and gradually expanding into more offices.
By the end of 2022, we hope to have reached full consolidation of financial assistance, and by 2024, we hope to begin rolling out a new human services model.
6. How will municipalities and DSSABs deliver life stabilization supports?
As the ministry seeks to improve client outcomes and relieve administrative burden for local office staff, life stabilization will become the foundational and measurable component of supporting a client’s progress towards employment.
The province, municipalities and community at large must all work together to help stabilize people’s lives and better employment outcomes for those who need help. The new vision is a starting point for further discussion among all sectors. The Province will continue to work with our municipal and DSSAB partners to engage with clients, staff, the community and those who will be an essential part of this transformation.
The province has been working with municipalities and DSSABs to develop a life stabilization framework and to work through what supports and changes are needed
3
Page 40 of 169
and how we will continue to support clients to help them prepare for participation in employment activities.
7. Given the current COVID-19 emergency, why isn’t the government raising social assistance rates?
The amount of financial assistance a person may be entitled to will depend on their individual circumstances including their income, expenses and family composition.
During the COVID-19 pandemic, the government has made significant additional investments through the Social Services Relief Fund, so that shelters, food banks, charities, non-profits and municipalities will have access to flexible funding to help cope with growing demands and extraordinary circumstances.
We are working with our municipal partners on developing a social assistance system that is modern, sustainable, and connects people to the supports they need to help them on a path to greater independence and employment. Our plan will see people on social assistance achieve independence and financial resilience through a network of supports that are right for them and their communities.
It’s a long road ahead and we continue to build on the work we are doing to transform employment services in Ontario, streamline processes to make it easier for people to connect to the services they need, and refocus the efforts of caseworkers to provide one-on-one help to those who need it in this difficult time.
8. Are ODSP and Ontario Works being merged into one program?
No, the ministry is not combining the Ontario Works and ODSP programs. These programs remain distinct programs with different policy objectives. We are realigning the work that is done in both programs along functional lines to enhance effectiveness and efficiency.
Ontario Works
9. How was this vision developed?
Municipal and district partners, such as the Provincial Municipal Social Assistance and Employment Committee, the Association of Municipalities of Ontario and the City of Toronto, have been key partners in the development of this work and will continue to be engaged, along with other stakeholders and partners, as this work moves forward.
This new vision builds on the conversations that have been ongoing at various tables with municipal and DSSAB partners for a number years and learnings from previous reform plans and efforts, as well research in this sector including the Lankin and 4
Page 41 of 169
Sheikh 2012 Report to MCCSS by the Commission for the Review of Social Assistance in Ontario: Brighter Prospects: Transforming Social Assistance in Ontario and the more recent Maytree Report on System Transformation in Ontario Works. Both of these reports focus on the importance of aligning and integrating human services around locally delivered services and a person-centred approach.
The new vision for social assistance also takes into consideration the recommendations from the Auditor General, which highlighted the need to focus administration and strengthened program integrity.
While this plan identifies a path forward, it is the start of collaboration, not the end. The Province will continue to work closely with its municipal delivery partners – and with others – to refine the plan to create a better system for Ontarians.
10. What is in scope for co-design and who will be engaged?
We are committed to working collaboratively to co-design throughout the transformation process. Leveraging the capacity and expertise of the province and municipalities and DSSABs is central to developing a system that meets the needs of social assistance clients.
The co-design process will focus on developing a new operating model for social assistance, including roles and processes, the new human services approach, and funding, performance and accountability frameworks.
Representatives from across the social assistance and human services sector in Ontario will all have a role to play in the co-design process. This includes municipalities and DSSABs, partners across the provincial government, frontline staff, client groups, community organizations, disability organizations, urban Indigenous partners and other key partners.
As we consider the broader human services system and navigation of services to support life stabilization, sectors beyond social assistance will also be included as necessary (e.g., housing, child-care, mental health and addictions).
11. How will municipalities be engaged on co-design and implementation?
The Province will work with municipalities and DSSABs to set the stage for system transformation that drives outcomes, accountability and system performance.
This work will take place through channels such as the Provincial-Municipal Social Assistance and Employment Committee (PMSAEC), PMSAEC subcommittees and the Provincial Municipal Human Services Collaborative (PMHSC). PMHSC will be a forum to share information and receive early input from
5
Page 42 of 169
municipal and DSSAB partners into the design process. PMSAEC is working to refine a detailed co-design plan that will provide clarity as to how different delivery partners and stakeholders will be able to participate.
We are committed to prototyping as much as possible, and the evidence from these prototypes will inform how we proceed as we work together to transform the social assistance system. Municipalities and DSSABs will also be involved in prototyping a range of initiatives including the Employment Services Transformation and centralized intake prototypes that are already underway.
12. Do these plans apply to First Nations Ontario Works delivery partners?
No. In recognition of their unique needs and priorities, the province will work with First Nations delivery partners, including at the MCCSS-First Nations Joint Social Services Table on a separate plan to renew social assistance in First Nations communities.
13. How will Ontario Works applicants and clients be informed of any potential impacts?
Clients will be contacted by their local office as needed, and we will utilize the MCCSS website and social media to ensure clients are made aware of any changes as they take place.
The province will work closely with municipalities and DSSABs at the Provincial Municipal Social Assistance Employment Committee to plan communications in a coordinated and aligned way.
14. How do these changes fit with the Employment Services Transformation in Ontario Works prototype offices?
The new vision for social assistance builds on work that is currently underway to transform employment services in Ontario, starting with three prototype sites.
In the prototype sites, municipalities are now focused on life stabilization activities, and these prototypes will help inform how life stabilization is delivered.
15. When will EST be rolled out province-wide? When will municipalities and DSSABs be informed?
EST is currently in the prototyping phase as MTLSD monitors and evaluates the prototypes. Lessons learned from the prototype regions will be applied to the future roll-out across the province.
6
Page 43 of 169
Once timelines for full provincial implementation have been established, they will be communicated with to partners and stakeholders. The ministry remains committed to providing regular communications to help our partners and stakeholders understand and prepare for any changes.
16. Will funding for municipal and district delivery agents be affected?
As transformation of both employment services and social assistance delivery proceeds, the funding model will evolve alongside the shifts in roles and responsibilities.
The co-designed system will include a new approach to funding and a new performance and accountability framework. The province and municipalities will work together to develop a funding approach that addresses administrative costs appropriately and realigns any municipal and provincial savings.
17. Who should municipalities and DSSABs contact if they have questions or concerns?
For program-specific questions, please contact your program supervisor.
Ontario Disability Support Program
18. How will this vision affect people with disabilities?
Streamlining and automating financial assistance and expanding digital and self- serve options will allow us to redirect resources to provide more life stabilization supports to people with disabilities. The new vision for the social assistance system where municipalities deliver life stabilization supports has the potential to provide a significant benefit to Ontarians with disabilities.
There is no immediate impact to the way ODSP clients access services, except for previously announced life stabilization supports being prototyped in the Employment Services Transformation (EST) prototype sites.
19. How will ODSP clients be informed of any potential impacts?
Clients will be contacted by their local office as needed. We will also use the MCCSS website and social media to ensure clients are made aware of any changes as they take place.
To support further communication, we will also work with municipal service managers to share information and resources with community services agencies and networks.
20. How will this impact ODSP local offices and their staff?
7
Page 44 of 169
Today’s announcement is introducing the long-term vision for social assistance transformation, that will happen in phases, taking place over several years. There are no immediate changes within ODSP or to the way clients currently access ODSP.
8
Page 45 of 169
Staff Report to County Council
Prepared by: Stephen Paul, Director, Community and Development Services
Subject: Ontario Geographic Names Board Secretariat – Colebrook Lake Proposal
Date: March 15, 2021
Recommendation:
That the March 15, 2021 – staff report re: Ontario Geographic Names Board Secretariat – Colebrook Lake Proposal (Director, Community and Development Services) be noted and received.
Preamble:
The Ontario Geographic Names Board Secretariat (Ministry of Natural Resources and Forestry) contacted Lennox and Addington County regarding the proposed naming of a widening of the Napanee River above the dam in Colebrook as submitted to their office by a local individual. The request by the member of the public is that Colebrook Lake be made the official name of the water body.
Information/Discussion/Analysis:
When the Ontario Geographic Names Board receives a name proposal, it is important that the public have the opportunity to comment on the proposal. They have received a proposal to name the widening of the Napanee River above the dam in Colebrook as Colebrook Lake. They are interested in hearing from residents who know any local name(s) for the feature highlighted on the attached map.
Based on public feedback, the Board may make a recommendation to the Minister of Natural Resources and Forestry to officially adopt the proposed name. Official names appear on government maps and publications.
A short survey has been developed to compile feedback. The link to the survey is:
https://www.ontario.ca/form/survey-geographic-name-questionnaire?proposed_name=Colebrook_Lake
Page 46 of 169 The deadline to complete the survey is April 1, 2021. The Ontario Geographic Names Board requires as many responses as possible from residents in order to make an informed recommendation. The Board’s role in the naming of geographical features (lakes, rivers, islands, etc.) is to review applications submitted by individuals or groups, and then seek input on the proposed names from those with a local interest. Geographic names that are approved by the Minister appear in government maps, publications and signs.
Lennox and Addington County can assist with this request by distributing information through our website and social media channels.
Financial Impact:
None
Connection to Strategic Priorities:
Foster Growth and Opportunity – Building on Our Unique Identity and Assets
Attachments:
• Map Highlighting Waterway in Lennox and Addington County
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 15, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations.
Page 47 of 169 Page 48 of 169
Staff Report to County Council
Prepared by: Chris Wagar, Director, Infrastructure Services
Subject: Enterprise Asset Management Solution
Date: March 23, 2021
Recommendation:
That the March 23, 2020 – staff report re: Enterprise Asset Management Solution (Director, Infrastructure Services; Director, Financial Services; Manager, IT Services) be noted and received; and further, That Council direct staff to award the contract to provide an Enterprise Asset Management Solution (RFP No. 2020-16) to Esri Canada Ltd. in the amount of $204,875.00 excluding HST.
Preamble:
The County of Lennox & Addington currently owns and operates assets which were acquired or constructed at a cost of $238,883,300 that support the provision of a wide range of services to the community; roads, social housing, long term care and paramedic services. This equates to an average investment of $14,000 per household or $5,700 per resident. The replacement value of County’s assets is nearly one billion dollars.
The County recently requested proposal submissions to provide an enterprise asset management (EAM) solution that meets the County’s requirements and helps to ensure that the County is in compliance with O. Reg. 588/17. The overall goal of the EAM is to support evidence based decision making and enhance reporting on County assets.
Seven proponents submitted proposals. The proponents are as follows;
• Esri Canada Ltd. • Univerus • Elevotec Inc. • Public Sector Digest • Assetic • Nadine International • SSG Insight Canada • Trans-Plan Inc. • CREO Solutions
The implementation of this project is expected to take place in multiple phases over a few years.
Page 49 of 169 Information/Discussion/Analysis:
Shortly after 2:00:00 pm on November 18, 2020, County staff met to open the proposals received.
The following weighted assessment criteria was used to evaluate each accepted proposal;
70% - Initial Review Company Profile, Experience (10%) Functional Requirements (35%) Implementation and Schedule (5%) Training and Support (5%) Security and Technical Requirements (5%) Pricing - implementation costs and ongoing annual costs (10%)
After staff completed their initial review, a list of proponents were short listed for a more detailed review including a demonstration from each of the short listed proponents. The remaining 30% was weighted as follows:
30% - Short Listed Review Demonstration (20%) Best and Final Offer Pricing (10%)
After the demonstrations, County staff completed their review using the above criteria resulting in the following overall rankings:
Bidder Ranking After Weighted Assessment Esri Canada Ltd. 1st Public Sector Digest 2nd Assetic 3rd Univerus 4th
Although the short listed proponents met the requirements of the RFP, Esri Canada Ltd. ranked first by being one of the less costly solutions and scoring the highest in functional requirements by being able to provide the least amount of integration effort with our existing GIS platform and developed tools.
Project Implementation and Approach Esri Canada has proposed a three-phased plan for the implementation of the Enterprise Asset Management (EAM) Solution. Their proposed implementation approach breaks core tasks and deliverables into manageable, achievable and cost-effective work packages.
Phase 1 The first phase is focused on establishing a robust asset data model and centralized asset repository, which includes supporting the County and participating lower-tier municipalities with the migration of asset data to the County’s existing Esri ArcGIS solution and review of its current data inventory.
Page 50 of 169 Phase 2 The second phase is focused on fulfilling identified Asset Management requirements such as lifecycle-management and asset accounting.
Assetic Predictor is integrated with and consumes the data within Esri’s ArcGIS. Once sufficient data is compiled on an asset class, the models may be configured and built. As such, Phase 2 may run in parallel or in succession with Phase 1.
Phase 3 The third phase is focused on fulfilling the Work Order Management requirements with the implementation of Cityworks Asset Management System (AMS). The implementation approach for Cityworks AMS is described within this section to provide clarity on the end-to-end proposed approach.
Opportunity for Municipal Modernization, Collaboration, and Economies of Scale During our discussions with Esri Canada Ltd. it was brought to our attention that the price submitted ($122,943.00) for Phase 1 & Phase 2 Implementation (including Assetic Predictor) includes any of our lower-tier municipalities that would be inclined to join the County’s Enterprise License Agreement for the Cityworks Solution through the County of Lennox & Addington. Currently all of our member municipalities have the ELA and use Esri in some manner for their asset database. Therefore an integrated solution will lower software costs for our lower-tier municipalities and help simplify business processes.
Historically, L&A County municipalities have been working together on asset management initiatives through TAC Committee recommendations involving various roadside assets inventories, applications deployments (i.e. initially Sign Manger and more recently ROAM MMS Compliance) and shared licensing purchases like Esri ELA and Automated Vehicle Location, or purchased communal resources like road salt, asphalt works, Teranet parcel fabric, easements and DRAPE imagery. In outlining the many requirements of Ontario Regulation 588/17, limited conversations have occurred regarding the benefits of each municipality in L&A County using the same condition rating and asset management software to achieve legislated requirements. Some benefits of a shared solution are as follows:
• Cost to taxpayers o Shared savings based on economy of scale Optimize software licensing to the benefit of taxpayers o • Efficiencies o Improvement of asset data primarily through significantly less data silos improving both asset management and financial decision making o Consistent practises across organizations o Promote collaborative proactive approach to asset management (departmentally and organizationally) o Reduce duplication of efforts/data, rendering timely data information o Maintain web/cloud-centric solution with complete integration with existing corporate Esri platform
• Shared Expertise o Share functional management expertise across the County and across the lower-tier municipalities o In-house staffing knowledge base that can share functional and technological expertise and resources
Page 51 of 169 Opportunity for Municipal Modernization - Development and Approvals Project (DAP) Through the Municipal Modernization Program working group, Lennox and Addington recently completed a third party, independent analysis of development approvals processes across all five municipalities. The central feature of the review was the recommendation to immediately implement a portal / workflow tool. The goal of the portal / workflow tool is to modernize the development approvals process that creates a consistent, streamlined processes across all municipalities.
County staff recognizes that the Asset Management Software could potentially be different from the Development Approvals Process software. Esri Canada does provide a software called Cityworks PLL (Permits, Licensing, and Land) that is a separate product that has the potential to meet the needs of our DAP requirements. These costs are separate from the costs submitted in the proposal and staff recognize that there is not an economy of scale in combining the two software packages.
Upon the approval of the Development Process Modernization Review in principle by the local municipalities, the Steering Committee comprised of County and Local Municipal staff will develop a workflow tool and electronic portal implementation strategy that will select the best tool for our municipalities.
Financial Impact:
As this is a multi-year project with a phased approach, the financial breakdown is as follows;
Implementation ($204,875.00) • 2021 Phase 1 & 2 = $122,943.00 • 2022 Phase 3 = $81,932.00
Ongoing Licensing and Maintenance (2020 - $105,600) Ongoing annual operating and maintenance costs after completing implementation are as follows: • ELA with Esri Canada for CityWorks = $60,600 (2021), $61,680 (2022) & $62,950 (2023) • Assetic Predictor = $27,000 • CityWorks Hosting fee (based on 200 seats) = $18,000
As this breakdown includes implementation, use, and ongoing costs, County staff are recommending that the County of Lennox & Addington be responsible for all costs associated with the above breakdown.
Lower-tier added cost note: Each municipality will be responsible for any deviations or modifications of an asset class outside of the County’s implementation.
Connection to Strategic Priorities:
Maintain Infrastructure Excellence (Pride in our fiscal and environmental stewardship)
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 23, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 52 of 169
Staff Report to County Council
Prepared by: Mark Schjerning, Chief, Emergency Services
Subject: Community Paramedicine in Long-Term Care
Date: March 15, 2021
Recommendation:
That the March 15, 2021 - staff report re: Community Paramedicine in Long-Term Care (Chief, Emergency Services) be noted and received; and further, That a letter be sent from the Warden to The Hon. Merrilee Fullerton, Minister of Long-Term Care, expressing the County’s interest in receiving Ministry funding to expand our Community Paramedic Program to support those on wait lists for admission into a Long-Term Care Home; and further, That Daryl Kramp, MPP, Hastings-Lennox and Addington be copied on this letter and requested to advocate on behalf of Lennox and Addington County for funding under this program.
Preamble:
The Ministry of Long-Term Care (MLTC) has recognized that Community Paramedic (CP) programs can be effective in providing care to those waiting admission to a Long-Term Care (LTC) Home. In support of this, the MLTC provided funds to pilot a CP LTC program in 2020.
Initially, this involved five regions. Following the success of the pilot program, the ministry announced an expansion of the new CP LTC program. They identified an additional twenty-nine paramedic services that may be eligible to expand existing CP programs. The criteria for this program was:
• Existing community paramedicine programs can be expanded quickly to meet the needs of the target LTC-related population. • The LHIN is supportive and committed to maximizing local resources rather than replacing or duplicating existing or new resources from other community paramedicine programs. • There is existing local community paramedicine provider capacity, specifically advanced care paramedics, without risk to emergency medical services.
The expansion of this program was announced on November 27, 2020. Lennox & Addington was not included in the list of services that were eligible to apply for this funding.
Page 53 of 169 In Eastern Ontario, the following funding has been announced under this new program:
Hastings County, Belleville and Quinte West $5,946,200 Frontenac County and Kingston $6,500,000 Renfrew (one of the original 5 pilot site locations) $6,000,000 Cornwall and Stormont, Dundas, Glengarry $2,815,200 Haliburton County $3,250,000 Lanark County $3,250,000 Leeds & Grenville $3,250,000
Funding is generally based on wait lists for admission to LTC. Those having under 500 people waiting were eligible to receive up to $1,000,000 per year; those between 500 and 1,000 - $2,000,000 per year; and those over 1,000 - $3,000,000 per year. MLTC funding runs to March 31, 2024.
Information/Discussion/Analysis:
Our Community Paramedics started training and orientation on January 11, 2021. Our first referral was received on January 19, 2021.
Under the High Intensity Support (HIS) program, we are able to provide the following services as requested by the Home and Community Care (HCC) Coordinators based on their referral form:
• Vital Signs • Wellness Check • Environmental Scan • Glucose (Blood Sugar level) • No Caregiver • LTC Crisis List • Medication Compliance • Caregiver Strain • Health Teaching • ECG • Reassurance • COVID-19 Test
We have also provided influenza immunizations when requested.
Reports on all client visits are sent to the HCC Coordinators. Feedback that has been received from the LHIN HCC staff has been very positive and we continue to receive new referrals.
At this point, we are providing CP services that are similar to what Frontenac is doing and have been able to “catch up”.
We are positioned to expand our Community Paramedic program should CP LTC funding be made available.
Page 54 of 169 SE LHIN Wait Lists
Wait times for admission into a LTC Home are a function of bed availability and the number of patients waiting. The average number of beds that are available each month and the number of patients waiting for admission to a home are listed below. This information is updated on the 15th of each month.
Lennox & Addington County LTC Homes
Average # of Patients Licenced beds that are Long Term Care Home Waiting Beds available each Total month Friendly Manor Nursing Home 60 4 67 Helen Henderson Care Centre 104 7 242 Pine Meadow Nursing Home 63 4 28 John M Parrott Centre 168 13 310 Village Green Long Term Care Facility 66 4 51 TOTALS 461 32 698 As of March 15, 2021.
Other County LTC Homes
Average # of Patients Licenced beds that are County Waiting Beds available each Total month Hasting-Quinte/PEC 1,414 90 2,654 Frontenac 1,055 61 2,346 Leeds & Grenville* 693 42 877 Lanark* 359 20 347 As of March 15, 2021.
Note: *Both the SE and Champlain LHINs cover Leeds & Grenville and Lanark. The numbers listed above are only for the SE LHIN part of these counties.
It should be noted that the number of licensed beds and average number of beds that are available each month would be accurate numbers.
The number of patients waiting would not provide an accurate reflection of the number of individuals actually waiting for a bed in a LTC facility. An individual who has listed a number of LTC homes as a choice is listed under each home. For example, someone who has listed The John M Parrott Centre, Village Green and Helen Henderson as choices would be listed three times, once under each home.
Based on the current wait list and average number of beds available per month, it would take almost 2-years to admit everyone that is currently on the wait list for the JMPC.
Infographic
An infographic that provides information on Lennox & Addington County and outlines how we compare to our neighbouring services has been developed.
Page 55 of 169 Financial Impact:
None. This program is 100% funded by the Ministry of Long-Term Care.
Attachments:
• Community Paramedic in Long Term Care Infographic
Connection to Strategic Priorities:
Promote Seamless Healthcare
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 15, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Increasingly, community paramedicine programs are demonstrating their considerable capability to redirect 9-1-1 calls, reduce emergency department visits, decrease hospitalizations and L&A County has a comparable population avoid revisitations. density to that of Renfrew County, roughly 15 persons per sq. km., lower then other 834 surrounding municipalities. Long-Term Care BEDS Facilities & Beds The percent of population 65+ in Lennox & Addington is equal to neighboring municipalities 1414 1055 and is continuing to grow at a rate greater then BEDS BEDS provincial averages. $6M RENFREW 483
Wait times to first assessment at LACGH ER Doctor is on average 1.5 hours in L&A
County; equal to or higher, then all Page 56of169 neighboring emergency departments. Hospitals & Paramedic Bases
90% of our community is covered by $5.9M 15 minute paramedic response coverage. H-Q/PEC $6.5M FRONTENAC Average length of stay in the LACGH $0 Emergency Department for low-urgency patients not admitted to hospital is 2.8 hours. This is higher then the provincial average and higher than similar sized neighboring emergency departments. New Community Paramedicine Program Funding County of Lennox & Addington Community Paramedicine Program Page 57 of 169
LENNOX AND ADDINGTON COUNTY ECONOMIC DEVELOPMENT COALITION
February 18, 2021 at 7:00 p.m.
Meeting Held Electronically
Present: Councillor Tony Fritsch Michelle Kennelly Councillor Max Kaiser Scott Sabramsky Adam Brown Mike Sewell Quincey Emmons David Smith Rob Jordan
Staff Present: Stephen Paul, Director, Community and Development Services Ashley Arnold, Small Business Coach Beth Readman, Executive Assistant Tracey Snow, Economic Development Officer
Guests: Patricia Gray, Addington Highlands Township Keshiv Kaushal, Queen's School of Business Bohdan Wynnyckyj, Loyalist Township
Regrets: Warden Ric Bresee Roger Colborne Jacob Murphy Gord Schermerhorn
Welcome and Introductions
Stephen Paul, Director, Community and Development Services welcomed members of the Lennox & Addington Economic Development Coalition.
Selection of Chair & Vice Chair
According to the Rules of Procedure of the Council of the County of Lennox and Addington the Chair “shall be selected by the Committee’s membership from among those members of County Council appointed to the Committee”.
The Director, Community and Development Services received nominations for the position of Chairperson.
Rob Jordan nominated Councillor Kaiser for the position of Chairperson of the Lennox and Addington County Economic Development Coalition for the year 2021. Adam Brown seconded the nomination.
At the conclusion of the balloting process, the Director, Community and Development Services announced that Councillor Kaiser had been elected Chair of the Economic Development Coalition for the year 2021.
Page 58 of 169 Economic Development Coalition Meeting held - February 18, 2021 Page 2 of 4
Moved by Michelle Kennelly EDC-21-01 Seconded by Adam Brown CARRIED That Councillor Kaiser be elected as Chair of the Lennox and Addington County Economic Development Coalition for the year 2021.
The Director, Community and Development Services received nominations for the position of Vice-Chair.
Michelle Kennelly nominated Mike Sewell for the position of Vice-Chair of the Lennox and Addington County Economic Development Coalition for the year 2021. Rob Jordan seconded the nomination.
Moved by Rob Jordan EDC-21-02 Seconded by Adam Brown CARRIED That there being no further nominations, Mike Sewell be acclaimed as Vice- Chair of the Lennox and Addington County Economic Development Coalition for the year 2021.
Call to Order
Councillor Kaiser called the meeting to order at 7:10 p.m.
Adoption of Minutes
Moved by Michelle Kennelly EDC-21-03 Seconded by Adam Brown CARRIED That the minutes of the Economic Development Coalition Meeting held November 12, 2020 be adopted.
Approval of Agenda
Moved by Adam Brown EDC-21-04 Seconded by Councillor Tony Fritsch CARRIED That the agenda be approved.
Disclosure of Pecuniary Interest and General Nature Thereof
No disclosure of pecuniary interest and the general nature thereof was declared.
Matters for Consideration
2021 Meeting Schedule
Moved by Michelle Kennelly EDC-21-05 Seconded by Adam Brown CARRIED That the February 8, 2021 - staff report re: 2021 Meeting Schedule (Director, Community and Development Services) be noted and received. Page 59 of 169 Economic Development Coalition Meeting held - February 18, 2021 Page 3 of 4
Economic Development Opportunities
Moved by Scott Sabramsky EDC-21-06 Seconded by Mike Sewell CARRIED That the February 8, 2021 - staff report re: Data Analysis - Economic Development Opportunities (Director, Community and Development Services) be noted and received.
Community Investment
Moved by Quincy Emmons EDC-21-07 Seconded by Mike Sewell CARRIED That the February 8, 2021 - staff report re: Community Investment Fund (Economic Development Officer) be noted and received.
2021 Operating Budget
Moved by Michelle Kennelly EDC-21-08 Seconded by Mike Sewell CARRIED That the February 8, 2021 - staff report re: 2021 Operating Budget (Director, Community and Development Services) be noted and received; and further, That the 2021 Preliminary Budget Estimates be received and recommended to Lennox and Addington County Council.
Digital Transformation Program
Moved by Scott Sabramsky EDC-21-09 Seconded by Michelle Kennelly CARRIED February 8, 2021 - staff report re: Lennox and Addington Digital Transformation Program (Small Business Coach) be noted and received.
Aerial Adventure Park
Moved by Quincy Emmons EDC-21-10 Seconded by Michelle Kennelly CARRIED That the February 7, 2021 - staff report re: Aerial Adventure Park RFP (Community Development Officer) be noted and received.
Activity Report
Moved by Scott Sabramsky EDC-21-11 Seconded by Michelle Kennelly CARRIED That the February 8, 2021 - staff report re: Economic Development Activity Report (Director, Community and Development Services) be noted and received.
Page 60 of 169 Economic Development Coalition Meeting held - February 18, 2021 Page 4 of 4
Adjournment
Moved by Scott Sabramsky EDC-21-12 Seconded by Michelle Kennelly CARRIED That there being no further business this meeting of the Economic Development Coalition be adjourned at 8:51 p.m.
Director, Community & Development Chairperson Services
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 61 of 169
Report of the March 10, 2021 Meeting of the County of Lennox & Addington Emergency Services Advisory Committee
A meeting was held virtually via Zoom. The meeting convened at 10:00 am.
PRESENT:
Mark Schjerning, County of Lennox and Addington Bill Hammond, Town of Greater Napanee Sgt. Kevin Brown, Lennox & Addington OPP Fred Stephenson, Fire Chief, Loyalist Township James Feeney, Deputy Fire Chief, Loyalist Township Grant Murphy, OFMEM Field Officer (Loyalist Sector)
REGRETS:
Kelly Bodie, Lennox & Addington County General Hospital
WELCOME
M. Schjerning chaired the meeting and welcomed everyone.
APPROVAL OF AGENDA
The agenda for this meeting was approved as presented.
APPROVAL OF MINUTES
The minutes from the October 14, 2020 meeting were approved as distributed.
AGENDA ITEMS
MATTERS FOR CONSIDERATION
Community Paramedic Program
M. Schjerning noted that the County has received funding through Ontario Health and the LHIN to support people in the community that are on long-term care waitlists. M. Schjerning mentioned that there was a pilot project done back in the fall where there were five services involved.
Page 62 of 169 - 2 –
Emergency Services Advisory Committee Meeting March 10, 2021
Mass Immunization Clinics
M. Schjerning advised that the County is staffing two paramedics at all clinics starting Monday at the Strathcona Paper Centre in Napanee. Mayor Isbestor, Dr. Morrison and Dr. Moore will be attending Monday morning for a media release. There also is supposed to be mobile sites in the near future.
K. Brown noted that the SPC falls on a detour route if the 401 gets closed down. This was discussed during clinic planning as well as recognizing that it is also an evacuation centre. It was felt that with the clinics being appointment-based, there should not be any issues related to traffic.
REPORTS FROM MEMBERS
County of Lennox and Addington
M. Schjerning provided the following updates:
• The Loyalist base had an issue with some mold at the rental and thanks for the hospitality at the fire hall during this time. • We are moved back in base now and it is nice to have those partnerships. • Planning is underway for an enhancement at the Stone Mills base. A 12-hour night shift will start on October 1, 2021. • This will provide a 24 hour ambulance in all member municipalities.
Lennox and Addington County General Hospital
N/A
Lennox & Addington County OPP Detachment
K. Brown provided the following updates:
• About 80% frontline officers have now been vaccinated. • COVID-19 calls are way down and those calls that we are getting are calling in about isolating and regulations. • Calls for service are ramping up. • Anticipating cottage country to be busy this summer starting the first of May. • Snowmobile crashes are way up.
Page 63 of 169 - 3 –
Emergency Services Advisory Committee Meeting March 10, 2021
Loyalist Township
F. Stephenson provided the following updates:
• Planning for mass immunization clinic is going well. • Planning for a power failure. • Clinics will be staffed by two extra firefighters. • Discussions about returning to normal tiered response agreements should be considered.
Town of Greater Napanee
B. Hammond provided the following updates:
• Council passed the lease agreement last night for the Strathcona Paper Centre. • Starting to move stuff in today to get ready for next weeks clinics. • There is back up power in place.
Township of Stone Mills
N/A
Township of Addington Highlands
N/A
KFL&A Public Health
N/A
OFMEM
G. Murphy provided the following updates:
• Compliance results for the Loyalist Sector, 33 of 43 municipalities submitted reports. • For L&A County, 3 of 5 municipalities submitted annual compliance reports. • Will follow up with those that did not submit to see how he can assist for 2021. • Compliance letters expected to be issued by the end of March, or early April 2021. Page 64 of 169 - 4 –
Emergency Services Advisory Committee Meeting March 10, 2021
• EMO providing ongoing support to a number of communities struggling to cope with COVID outbreaks. EMO facilitating group conversations between municipalities and organizations that can provide various supports ($, people, supplies) • A provincial working group has been initiated to address prevention and mitigation in Ontario. A request for information pertaining to what each municipality has done, planning to do, or would like to do is being sent to CEMC’s soon. • The Ontario Emergency Management Strategy is being updated and the task team that began this work prior to COVID will reconvene soon.
NEXT MEETING
• Wednesday, October 13, 2021
ADJOURNMENT
The meeting adjourned at 10:33 am. Page 65 of 169
Report of the Technical Advisory Committee County Roads and Bridges January 26, 2021
Present: C. Wagar, Director, Infrastructure Services, County of Lennox and Addington J. Klaver, Supervisor, Roads & Bridges, County of Lennox and Addington D. Baxter, Engineering Technologist, County of Lennox and Addington C. McTaggart, Engineering Technologist, County of Lennox and Addington A. Montgomery, Technical Administrative Assistant, County of Lennox and Addington J. White, Manager, Information Technology N. Bruce, GIS Analyst, County of Lennox and Addington M. Mulder, GIS Technician, County of Lennox and Addington B. Reavie, Roads & Waste Management Supervisor, Township of Addington Highlands T. Rosenblath, Senior Administrative Assistant, Township of Addington Highlands J. Cuthill, Director of Capital Works, Town of Greater Napanee W. Taylor, Director of Public Works and Facilities, Town of Greater Napanee M. Dwyer, Manager - Public Works, Town of Greater Napanee A. Scott, Public Works Manager, Loyalist Township K. Labbett, Roads Supervisor, Loyalist Township S. Woodburn, L&A County OPP
The Technical Advisory Committee – Roads and Bridges met via Zoom due to COVID-19.
Items Discussed:
Weather and Traffic Incident Updates Members discussed the most recent application of DLA and the effectiveness. It was agreed the most recent application was very effective. The snow event was different from previous events and the product performed well. Members will continue to provide feedback to C. McTaggart after each application.
OPP Update S. Woodburn said there was one collision on CR2 at Unger Island Road but was driver related not road condition related Members discussed this location and do not see any warranted improvements
GIS Update Staff made improvements to the public traffic volume (AADT & TM) App to better accommodate information requests from external clients (typically consultants and developers o Users (external or staff) can now select desired sites and click the reporting button to produce a template report that includes all metrics, a map, disclaimer and contact information, Greater Napanee staff have agreed to the inclusion of their count site data in the same app Staff have developed an app to assist with missing signs, i.e. whether they are missing or have been previously deemed unnecessary and therefore removed Page 66 of 169
Project Updates Hot Mix Paving 2021 tender is nearly complete and will be put out in February CR1/10 roundabout – Hydro poles are set and waiting for Bell to relocate their lines, project will begin as soon as possible in spring Surface Treatment contract has been extended o Members are considering a joint micro surfacing contract Guiderail contract has been extended Crack Sealing o issues with the 2020 crack sealing will be addressed by the contractor in the Spring of 2021, C. McTaggart has reached out to neighbouring municipalities to see if they experienced issues o this program will be re-tendered in 2021 should members agree to continue the program Bridge Protectant contract has been extended Bundled Bridges needs to be re-tendered o County does not have any scheduled for 2021 o Loyalist has some for 2022 o Members agreed to re-tender in 2022 Brushing contract has been extended and County has works on CR29 Transverse Pavement Markings contract has been extended Longitudinal Line Painting contract has been extended Members agreed to continue using Keenline for line painting assistance as the costs for the service are made up in the savings using Keenline's evaluations Weed Spraying will be re-tendered in the next few weeks for a four year program Sign Inspections next inspection required in 2022, members agreed to do a trial in house inspection in the Fall 2021 using MTO's reflectometer Reclamite Application, provide County staff with locations County is planning rehabilitation works on the Morven Bridge and Salmon River Bridge in 2021 Asphalt Patching Contract has been extended for 2021, pricing revised on June 15, 2020 was circulated to the members for a refresher.
AVL Update Staff met with Trackmatics and should find the reporting and summaries to be working well now
County Road Operations Review Request for signaled crosswalk for Dundas Street at Riverine o A pedestrian cross over similar to the one at the Southview School was requested o Staff determined that this was not warranted based on the very low pedestrian volume Request for an additional streetlight at CR1 and Church Street o C. Wagar carried out field measurements of lighting levels (lux) at ten additional intersections and CR1 at Church Street was not significantly lower or higher than the others o Members discussed the location and determined that the lack of lighting along Church Street made the intersection appear dark in that direction, also that the existing light is the last one heading East Page 67 of 169
o The upcoming development in this area may provide financial assistance with street lighting
Guide Signs for Landfill Sites Members discussed landfill signage and the various options and locations It was agreed that a consistent approach would be best, MTO has a standard sign that will be adopted by the County to guide traffic to the sites
ROAM Usage by Municipalities Members were asked about their usage of the ROAM app GIS staff again offered assistance to the municipal staff
2021 Traffic Counting It was agreed that if traffic volumes have not returned to normal the traffic counting program will be delayed until 2022 Traffic counting training and assistance is available to municipalities by County staff to get their programs going Loyalist is considering the purchase of a Speed Spy or similar device to assist with traffic counting
Other Business Excess soils management was discussed o County attempts to redistribute soils on the job site and excess goes to a licensed facility Cameras at intersections on light poles was discussed to assist with weather monitoring in various micro climates within the area
The next meeting is scheduled for Tuesday, February 23, 2021 at 1:00 PM, via Zoom.
Meeting adjourned at 3:15 PM.
Page 68 of 169
Report of the Technical Advisory Committee County Roads and Bridges February 23, 2021
Present: C. Wagar, Director, Infrastructure Services, County of Lennox and Addington J. Klaver, Supervisor, Roads & Bridges, County of Lennox and Addington D. Baxter, Engineering Technologist, County of Lennox and Addington C. McTaggart, Engineering Technologist, County of Lennox and Addington A. Montgomery, Technical Administrative Assistant, County of Lennox and Addington N. Bruce, GIS Analyst, County of Lennox and Addington M. Mulder, GIS Technician, County of Lennox and Addington B. Reavie, Roads & Waste Management Supervisor, Township of Addington Highlands T. Rosenblath, Senior Administrative Assistant, Township of Addington Highlands J. Cuthill, Director of Capital Works, Town of Greater Napanee W. Taylor, Director of Public Works and Facilities, Town of Greater Napanee M. Dwyer, Manager - Public Works, Town of Greater Napanee A. Scott, Public Works Manager, Loyalist Township K. Labbett, Roads Supervisor, Loyalist Township I. Veres, Roads Supervisor, Township of Stone Mills S. Woodburn, L&A County OPP
The Technical Advisory Committee – Roads and Bridges met via Zoom due to COVID-19.
Items Discussed:
Weather and Traffic Incident Updates Members agreed to continue the DLA trial by Stone Mills staff to gather data needed to make an informed decision on effectiveness. Further consideration will be given to the different products available. Members will continue to provide feedback to C. McTaggart after each application.
OPP Update S. Woodburn said there was one accident on CR9 but was medical related not due to road conditions
GIS Update Staff have received new imagery and it will be publically available in the Spring C. Wagar asked if previous layers are kept for reference purposes, N. Bruce said all past layers are available upon request If there are issues using ROAM on Android devices GIS staff can assist Municipalities should advise GIS staff of driver feedback sign current and new locations
Project Updates Hot Mix Paving 2021 tender is planned to be advertised in first week of March CR1/10 roundabout Page 69 of 169
o Hydro and Bell are completing their works, project will begin as soon as possible in Spring o A start-up meeting with Tomlinson will include Greater Napanee staff and S. Woodburn Surface Treatment contract has been extended Guiderail contract has been extended Crack Sealing o C. McTaggart is coordinating repairs for issues with the 2020 crack sealing o this program will be re-tendered in 2021 subject to needs Bridge Protectant contract has been extended Bundled Bridges will be re-tendered in 2022 Bridge rehabilitation projects in 2021 include the Morven Bridge and Salmon River Bridge Transverse Pavement Markings contract has been extended Longitudinal Line Painting contract has been extended Brushing contract has been extended and County has works planned on CR29 Weed Spraying will be re-tendered first week of March, neighbouring municipalities will be contacted regarding boundary roads Sign Inspections next inspection required in 2022, members agreed to do a trial in house inspection in the Fall 2021 possibly using City of Kingston’s reflectometer Asphalt Rejuvenation is planned to be tendered in March
Off-Road Vehicles County Council recently passed an amendment to the Off-Road Vehicles By-law, this amendment was to include two additional types of vehicles as per the updated Highway Traffic Act o Some concerns about the slow speed of some of these vehicles o County staff asked if municipalities were considering removing or adding restricted areas to access gas stations, motels, etc. o S. Woodburn expressed concern about opening up urban areas o Municipal members stated they are not looking at changing the restrictions o N. Bruce will circulate a map to members for their review o Potential changes to where ORV’s can operate will be further discussed at a future TAC meeting should municipal members request a change
County Road Operations Review Speed complaint from a resident on CR14 east side of Enterprise o S. Woodburn will monitor the area o J. Klaver suggested a 'Your Speed' sign in the area to raise speed awareness
KSMI Weather Members discussed the information circulated KSMI will be invited to present a demonstration at a future TAC meeting
Reduced Load Period J. Klaver reminded members that reduced loads begin going into effect next week in the southern portion of the County If a special permit is issued during this time County staff will inform members A seasonal load restriction review was completed in 2015 Page 70 of 169
L&A Road Condition Assessment App M. Mulder provided a demonstration to the Committee County staff will be using the app to evaluate the road network this Spring Pictures of examples for evaluation could be added to the app if needed This app will be available to all municipalities It was noted that these evaluations should be completed by a seasoned employee and that Dave Anderson does provide a good course on effective evaluating
Other Business Members discussed a recent Southview School crosswalk complaint o S. Woodburn felt crossing guard training would be beneficial and that this training should be provided annually o Pedestrians need to understand that vehicles cannot always stop the second the crossing lights are activated o If further infrastructure is determined to be required at this crossing it should be cost- shared with Limestone District School Board as was previous installation o A. Scott requested he be kept informed on Pedestrian Crossover treatment as Loyalist will be investigating the implementation of similar crossings
The next meeting is scheduled for Tuesday, March 30, 2021 at 1:00 PM, via Zoom.
Meeting adjourned at 3:30 PM.
Page 71 of 169
Staff Report to County Council
Prepared by: Brenda Orchard, Chief Administrative Officer
Subject: Administrative Services Activities
Date: March 16, 2021
CAO’s Office
Performance Reviews Performance Reviews for the Senior Leadership Team have been completed.
Leadership Development The extended leadership team at the County (all Directors, Managers, Supervisors and Foremen) have been participating in training regarding divergent and convergent facilitation (5 half-day sessions over 2 months).
Ontario Health Teams The L&A and Frontenac CAOs attended a meeting of the FLA-OHT. Both CAOs also spoke at an AMO Health Task Force Meeting on this subject.
EOWC • The CAO Chaired an EOWC Housing Committee meeting to prepare for the March 12th Warden’s Caucus meeting. • The CAO participated in an EOWC Staffing Committee to plan for the future given the recent resignation of the EOWC Communications Coordinator. • The CAO participated in the EOWC priority Setting Session at the March 12th Caucus meeting.
CAMA The CAO participated in the CAMA Board meeting and the HR Toolkit Committee.
External Support The CAO facilitated a RASCI process for a lower tier municipality in Eastern Ontario.
Page 72 of 169 Clerks Department
Health & Safety The County’s four Joint Health & Safety Committees continue to meet and perform workplace inspections. In addition, the County Court House Committee prepared the County’s COVID-19 Safety Plan which was required as a result of the provincial lockdown. The Safety Plan was posted at worksites and on the staff intranet. The Committee also updated the County’s Visitor Policy (for County work sites) in order to reflect new COVID-19 precautions.
Corporate Communications Corporate Communications staff remain busy collaborating with all County departments to develop creative and effective communications. This includes newsletters, videos and print design as well as digital artwork for use on the website and social media. During the pandemic, the Corporate Communications team have been meeting bi-weekly with the communications staff of the four local municipalities as well as a representative from KFL&A Public Health. It is hoped that when the pandemic is over, the group will continue to meet on a less frequent basis, to share information and work on joint communications projects. Lindsey Furlong, the Corporate Communications Technician also works with a number of not-for-profit community agencies to assist with design projects.
Information Technology Services
Security Updates In response to a highly publicized vulnerability on one of our public-facing servers, IT staff were able to quickly implement patches on short notice. Staff also performed an investigation looking for evidence that our servers were exploited and no such evidence was found.
Increased Exterior Surveillance The John M. Parrott Center has added additional exterior cameras to improve coverage in parking areas. Two new 360 cameras were installed providing a wider coverage of larger areas avoiding the need to install multiple cameras to get similar coverage. This will be the County's first implementation of this type of camera and may influence future considerations for camera solutions.
Increase Security on Remote Access Two-factor authentication (2FA) has been added to remote access for staff. This reduces the chance for unauthorized remote access using stolen credentials. Remote access has also been restricted by the country of origin to limit the number of unnecessary connection attempts from countries that have no reason to access our systems.
Staffing On-Site IT staff have been working on-site more since the start of the new year due to several active projects requiring hands-on equipment. Social Services has been kind enough to provide access to separate offices for staff who were previously sharing office space in an effort to maintain proper social distancing.
Thanks to Loyalist Township Loyalist IT staff were kind enough to provide temporary space for EMS equipment in the form of network and internet access. This move was seamless and provided smooth operations for EMS until they could relocate back to their Loyalist base.
Page 73 of 169 Geographic Information Systems
DRAPE Imagery The final installment of DRAPE imagery took place which covers the area north of the dark sky viewing area. GIS staff have been working to add this data to our active data sets and will be providing copies to our local municipalities.
JMPC Screening Enhancements GIS staff have been responding to the ever-changing screening requirements for the John M. Parrott Centre. GIS staff have prioritized these changes to provide the best possible access for staff and essential caregivers.
Site Plan Analysis GIS has been working with the County’s Economic Development staff to create and deploy apps that include Vital signs dashboard configuration. This will allow for the analysis and review of MPAC data to determine the origin/destination of seasonal dwelling occupancy.
Road Condition Assessment App GIS staff created a Road Condition Assessment App to enable Roads and Bridges staff to conduct Road (Section) Inspections in the field, update quality parameters and retain historic input. Interest from several COST group members has resulted in expanded testing of condition rating accuracy.
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 74 of 169
Staff Report to County Council
Prepared by: Mark Day, Director, Financial Services
Subject: Financial Services Activities
Date: March 15, 2021
Financial Services & Provincial Offences
The following is a summary of the major activities in the Financial Services and Provincial Offences department. • The 2021 Tax Ratio By-Law has been prepared and included in the agenda based on Council review during the 2021 Budget Working Sessions. This by-law establishes the tax ratios for 2021. All tax ratios are the same as 2020. It was noted during Budget deliberations that 2021 property assessments are the same as 2020 unless there have been changes, additions or adjustments to properties. • The 2021 Tax Rate By-Law has been prepared and included in the agenda. This by-law establishes the 2021 tax rates for each class of property for the General and Library Levies based on the budget and tax ratios adopted by County Council. • 2020 Year End Payroll reporting has been completed and submitted to appropriate ministries. • A meeting was held with East Regional POA Municipalities and the Senior Regional Justice of the Peace (JPs) along with other Local JPs and Ontario Court Justice staff. Issues discussed include:
o Fail to Respond Dockets (FTR). A large backlog exists and JPs will have to review and process as usual, which is creating a serious workflow issue across all POA Courts. Options are being reviewed as to the best method of processing.
o Enforcement activities are starting to be implemented again as the Province comes out of lockdown.
o There are no POA trials set at this point. In-person POA Court is not expected to start for some time. However, Early Resolution matters for POA are continuing to be held remotely, via audio.
Page 75 of 169 Accounts
The following is a summary of accounts paid during the period from January 16, 2021 to March 12, 2021.
Department Amount Paramedic Services & Emergency Programs $ 186,766.83 Children’s Services 966,021.75 The John M. Parrott Centre 439,083.71 Library Services 54,411.07 Museum & Archives 7,502.96 Provincial Offences 50,814.77 Property Services 229,147.21 Roads & Bridges 845,080.55 Housing & Homelessness 1,439,661.27 Social Assistance 51,955.03 Economic Development & Planning 120,538.50 KFL&A Public Health & Hospitals 223,217.84 Administration & Finance (includes payroll 2,916,408.80 remittances)
Total $7,530,610.29
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 15, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations.
Page 76 of 169
Staff Report to County Council
Prepared by: Lynn Chenier, Director, Social Services
Subject: Social Services Activities
Date: March 16, 2021
Children’s Services Provincial Child Care and Early Years Funding Re-Investment On February 2, 2021, PELASS received a memo from the Ministry of Education that outlined the 2020 reconciliation process for the closure period beginning March 16, 2020 through to the end of the summer re-opening period of August 31, 2020.
Through this process, underspending was identified and $66M of the underspending is being reinvested into the child care and early years system. This funding is being provided for the period of January to March 2021, to support increased costs of operating child care and EarlyON child and family centres as programs continue to recover from the COVID-19 impacts.
PELASS will receive $229,948 in funding to continue to support the system with costs associated with PPE, enhanced cleaning, vacancies due to lower enrolment, child absenteeism related to COVID-19, staff absenteeism related to COVID-19 etc.. In addition, the re-investment funds may be used to support Before and After School programs which were forced to close in January 2021, when virtual learning was taking place.
Phase Two: COVID-19 vaccination Distribution Plan On March 5, 2021, PELASS received a memo from the Ministry of Education sharing that Education and Child Care Workers would be included in the Phase Two of the vaccination distribution plan to begin in April and completed by the end of July. Vaccine prioritization will commence with child care sector workers who work directly with children in school based and licensed child care settings. Specific guidance will be forthcoming to provide additional details for the sector.
Housing Services Social Services Relief Fund
On March 10, 2021, the Ministry of Municipal Affairs and Housing (MMAH) confirmed that the County of Lennox & Addington, as the Service Manager for the Counties of Lennox & Addington and Prince Edward, will receive an additional $893,022 in provincial funding through a third phase of Ontario’s Social Services Relief Fund. These funds will support operating expenses up to December 31, 2021 and will provide much needed supports related to the impacts of the pandemic throughout 2021. This funding expands on the Social Services Relief Fund that has been used to support those at-risk or Page 77 of 169 experiencing homelessness, organizations working with vulnerable populations, expansion of transitional and supportive housing options, and other housing providers in the service area.
By-Names List and Enumeration
On February 18, 2021, PELASS received notification from the Ministry of Municipal Affairs and Housing (MMAH) that in 2021 Service Managers are required to introduce By-Name Lists, an ongoing real-time list of people experiencing homelessness in a community. Additionally, in 2021 Service Managers are required to conduct local homeless enumeration using a Point-in-Time Count method. A Point-in-Time Count captures numbers and the basic demographic of people experiencing homelessness at a single point in time. This also provides an opportunity to connect with people experiencing homelessness in the community to ask if they would like to be included on the By-Name List to receive help from Service Managers to find services and supports. The MMAH has stated that it will provide further information about the By-Names List and Enumeration in March/April of 2021.
Housing Revitalization Plan
The disposal of 215 First Avenue, Napanee was completed in February 2021 following the disposal process approved by PELASS Committee. A full staff report of the disposal will be provided to Council at the April 28, 2021 Regular Meeting of County Council.
Service Area Presentations
Over the past few months, Housing staff have presented to 4 of the 5 member municipality councils to ensure all Council members are familiar with Housing Services available and the priorities moving forward to address housing issues and concerns.
Ontario Works The PELASS Napanee office recently had a flood after a pipe had come apart. Over 500 Ontario Works client files suffered significant water damage. Staff spent considerable time drying and sorting through the damaged files, and purged unnecessary and redundant documents before re-assembling the client files after they had dried out. These efforts enabled all affected files to be salvaged, purged, and placed back in to new file folders.
Recent Ministry communications around ‘Social Assistance Transformation and Vision’ have been shared with staff. The communications lay out some details and a timeline for transforming social assistance away from benefit administration and more towards supporting all individuals in the community in terms of life stabilization. The communications have generated a lot of discussion amongst staff, and it is hoped these informal discussions will become a springboard for more focused staff engagements and group discussions.
Community Agency staff that have partnered with and worked out of the Amherstview PELASS building have started to return and are working on site on a limited basis. This allows them to once again partner with PELASS staff after a period where they were working remotel due to the pandemic. Staff from a couple of agencies - including Probation & Parole and Diversion - have scheduled days that they will be working in the Amherstview site going forward. (It is noted that all external partners and their clients strictly adhere to all County protocols and safety procedures as part of the pandemic response).
Page 78 of 169
Social Services PELASS Performance Metrics
The PELASS Performance Metrics Dashboard reflects year-to-date activities within all program areas.
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 16, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations.
Page 79 of 169
Staff Report to County Council
Prepared by: Stephen Paul, Director, Community and Development Services
Subject: Community and Development Services Activities
Date: March 15, 2021
Library Services
On February 10th, all library branches fully reopened to the public in accordance with KFL&A's move to Green community status. We continue to offer curbside service at all locations upon request in order to serve residents who would prefer not to enter the facilities.
We are revamping our patron notifications process to allow for greater efficiency of operations and a more consistent patron experience. Going forward, notifications (for holds availability, overdue materials, and user announcements) will be automated, branded email messages. The relatively small proportion of patrons who do not have email, or do not wish to receive email, will continue to be notified via telephone.
Among Friends, a program run in partnership with VON, has expanded to our Amherstview Branch. VON's Among Friends volunteers deliver library materials to seniors and homebound residents within Napanee and Amherstview.
A new selection of art has been installed in Amherstview and Napanee. In partnership with the Bath Artisans, Amherstview Branch will have works of Marion Morgan, Diane Phaneuf, Diane Delves, and JoAnne Hollands on display until the end of April. In partnership with the Greater Napanee Area Arts Association, Napanee Branch will have the works of Susan Balog, Tim Nimigan, Jeannene Webb, and Judith Popiel, also on display until the end of April.
We continue to offer a wide array of programs and events both virtually and in-person at our branches. Some highlights include our new virtual trivia night, which had 30 participants in February, and our themed book club, which has expanded to three individual sessions (one in-person, two online) in order to keep up with demand.
Page 80 of 169 The following are the updated statistics as of the end of February:
February 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 Admin 565 738 736 807 1002 834 807 998 317 354 Amherstview 3003 3033 3126 3547 4134 3902 3911 4129 4369 3191 Bath 422 369 373 305 453 377 434 508 448 385 Napanee 5138 5305 4270 4527 5262 5242 5208 5103 5339 3473 Tamworth 859 684 482 609 583 816 756 882 715 455 Yarker 891 919 669 576 534 640 1190 993 639 552 Hoopla Digital 369 537 951 1148 Overdrive 530 823 976 1681 2276 2528 2971 3960 4085 4511 Total 11854 12355 11139 12457 14244 14339 15646 17110 16863 14069
Museum and Archives
The Museum and Archives re-opened to the public on February 16 as the KFL&A Health Unit moved back to the community Green status.
Renovations have begun on the former Gibbard Gallery. The space is being refreshed and will become a larger gallery space for new exhibits and displays. The gallery will be completed and open to the public in July.
The Museum and Archives will be receiving $22,761 from the Province of Ontario to support enhanced digital programs and services
Numerous virtual presentations will be taking place throughout March, April and May. Topics include Folk Art Collecting, Family History, Life on the Farm, Antique Industry and A Genealogists Guide to Gravestones.
Economic Development
The Economic Development Office received funding from Community Futures to help support businesses during the pandemic and current lockdown. Eighteen businesses are receiving up to $2,000 each to support digital marketing. In addition, eight businesses are receiving financial management guidance from KPMG as a result of the funding.
The Economic Development Office hosted a Naturally L&A Ambassador event on March 4. 150 people attended the webinar and we have received considerable positive feedback from attendees.
Below is a sample of some of the feedback received:
“It was a really good presentation, because it motivates people to become real live active members of the community. No waiting for the Cavalry to arrive - we ARE the Cavalry. Let's act like it”.
“Peter Kenyon's presentation was absolutely awesome! Thank you for giving the residents of L & A the opportunity to be part of this!”
Page 81 of 169
“As you know, fundraising and volunteerism can sometimes be challenging. You have given us a new way to look at things”
“I look forward to hearing more about how this community can rally together to build on our strengths”.
“While Peter was interesting, I particularly appreciated the L&A vignettes at the end”.
Our purpose is to develop a “movement” that will help us grow Lennox and Addington from “the inside out” by utilizing the skills, assets, capabilities and passions of the community. Post event we have asked each participant to submit their “Big Idea” for Lennox and Addington and how they can contribute to make it happen. We have already received twelve “Big Ideas” and many more are to come. This is a great start.
A second Queen’s School of Business intern has joined our team. Lily O’Reilly-Atkinson joined the Economic Development Office on February 18. Lily will be helping with investment attraction research. Utilizing the Economic Development opportunities data, we will develop an understanding of what companies are looking to expand and the opportunity that exists for each in Lennox and Addington County. Once a prospect list has been developed, the Economic Development Officer will set up meetings with the prospective companies.
Tourism marketing plans are being finalized for the spring and summer tourism season. The campaigns will focus on local audiences during the early spring and will be built to adapt depending on the status of the pandemic and provincial guidelines. The campaign will focus on increasing the awareness of Lennox & Addington through the Naturally L&A brand. We will utilize itineraries, video and photography, blogging and business stories to promote the County. As a result of the pandemic, there will once again be a significant demand for outdoor experiences. Our Naturally L&A brand will fit well with the physically distanced travel expectations of the local and regional tourists. In the summer and fall of 2020, Naturally L&A website traffic increased by 118%. 170,000 people visited the tourism website between July and September. We expect to see even more website traffic growth in 2021.
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 15, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations.
Page 82 of 169
Staff Report to County Council
Prepared by: Angela Malcolm, Director, Long Term Care Services
Subject: Long Term Care Services Activities
Date: March 15, 2021
COVID 19 Update
All residents who provided consent, have now received their second dose of the COVID-19 vaccine. JMPC has a resident vaccination coverage of 95%, which is excellent. Our staff and essential caregivers continue to receive their first dose vaccinations as vaccine and appointment space allow. Access to the vaccine should improve with the addition of a more permanent vaccination clinic at the Strathcona Paper Centre. The Home is manually having to track vaccination status of the staff and essential caregivers, which is proving challenging in terms of accuracy and efficiency.
PPE remains in adequate supply at the Home. Staff continue to be required to wear eye protection and a mask at all times in the Home. Essential caregivers are required to wear masks at all times while in the Home. Depending on the resident being visited, additional PPE may be required. Screening procedures remain unchanged.
COVID testing Directives were updated on March 15, 2021 to take effect on the same day as a minimum requirement. The changes include the elimination of the 15 minute waiting time associated with the Rapid Antigen test for designated essential caregivers. This will be well received by essential caregivers and will be in line with the existing requirements for staff rapid antigen testing. A comparison of area LTC Homes was conducted to gain an understanding of the existing restrictions and safety protocols in place for essential caregivers and general visitors. JMPC remains in line with an appropriate level of safeguards in place that balances quality of life and infection control risks.
Mechanical Cooling in LTC JMPC has participated in the survey and meets the requirements associated with the mechanical cooling system.
Suspension of LTC Home Occupancy Targets JMPC continues to suspend the respite bed as per Ministry Directive and also holds 6 beds for isolation purposes should the need for an isolation area / bed become necessary.
Page 83 of 169
Attachments:
• Mechanical Cooling In LTC • Suspension of LTC Home Occupancy Targets • Link to Weekly Family Newsletters: https://www.lennox-addington.on.ca/news/jmpc-update
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 16, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations.
Page 84 of 169
Ministry of Long-Term Care Ministere des Soins de longue duree
Assistant Deputy Minister Sous-ministre adjointe Operations relatives LJ FIIS Long-Term Care Operations aux soins de longue duree
11 th Floor, 1 075 Bay Street 1075, rue Bay, 11e etage Toronto ON M5S 2B1 Toronto ON M5S 2B1 Tel.: (4-16) 327-7461 Telephone: (416) 327-7461 Fax: (416) 327-7603 Telecopieur: (416) 327-7603
eApprove: 179-2021-108
February 19,2021
Dear Long-Term Care Home Licensees:
Re: Air-Conditioning and Heating, Ventilation, Air-Conditioning (HVAC) Survey
In July 2020, the government committed to taking action to ensure adequate air- conditioning systems are in place for all long-term care homes across the province.
In follow up to the survey completed in July 2020, the Ministry of Long-Term Care (the ministry) is now conducting a follow-up survey on air conditioning systems in long-term care homes. As part of the ministry's efforts to gather information on the current status of cooling, all homes are required to complete and submit the survey by March 1st, 2021.
For the purpose of this survey, air conditioning systems include all mechanical cooling systems that cool the air with components such as refrigerant compressors or absorbers, and desiccant dehumidifiers, and are capable of maintaining air temperature at a comfortable level for residents during periods of hot weather. It also includes cooling towers. Air conditioning systems do not include fans, as they do not cool the air. Furthermore, air conditioning systems do not include merely altering building features (such as the use of window coverings).
In the survey, the ministry is also requesting information regarding implementation of the Infrastructure Ontario 10-Point HVAC Plan, and attendance at associated webinars.
Please refer to the attached template "AC-HVAC Data Collection Request". Instructions on how to submit the report are included in the 'Survey - LTCHomes.net' tab in the Excel template.
If you have any questions or require further information about the survey, please contact Taslima Nasid at Taslima.Nasid(%ontario.ca. For technical questions, please contact AskHealthData at [email protected].
...2 Page 85 of 169
-2-
Thank you for your dedication and commitment to improving long-term care, especially during the public health challenges presented since the onset of COVID-19.
Sincerely,
(original signed by)
Sheila Bristo Assistant Deputy Minister Long-Term Care Operations Division
Attachments: AC-HVAC Data Collection Request c:
Ms. Donna Duncan, Ontario Long Term Care Association Ms. Lisa Levin, AdvantAge Ontario Ms. Monika Turner, Director of Policy, Association of Municipalities Ontario Mr. Brian Pollard, ADM, Long-Term Care Capital Development Division, Ministry of Long- Term Care (MLTC) Ms. Janet Hope, ADM, Long-Term Care Policy Division, MLTC Ms. Abby Dwosh, Director, Funding and Programs Branch, MLTC Ms. Michelle-Ann Hylton, Director, Capital Planning Branch, MLTC Page 86 of 169
Ministry of Long-Term Care Minlstere des Soins de longue duree
Assistant Deputy Minister Sous-ministre adjointe par interim Long-Term Care Operations Division Operations relatives aux soins de longue duree ^^ ua * •» ul
11th Floor, 1 075 Bay Street 1075, rue Bay, 11 e etage Toronto ON M5S 2B1 Toronto ON M5S 2B1 Tel.: 416 327-7461 Tel.: 416327-7461 Fax: 416327-7603 Telec.: 416327-7603
eApprovals: 178-2021-51 February 24, 2021
MEMORANDUM TO: Long-Term Care Home Licensees
FROM: Sheila Bristo Assistant Deputy Minister Long-Term Care Operations Division Ministry of Long-Term Care
SUBJECT: Continued suspension of Long-Term Care Home Occupancy Targets until March 31, 2021
Thank you for your ongoing commitment and dedication to the fight against the COVID-19 pandemic. We are continuing to work across sectors at the provincial, regional and local levels to respond to the second wave of COVID-19.
Please be advised that the suspension of occupancy targets in effect under the COVID-19 Emergency Measures Funding Policy (COVID-19 Funding Policy) that was set to expire on February 28, 2021 will continue to be in effect to March 31, 2021.
I would like to thank you for your ongoing efforts to adhere to the requirements for Long-Term Care Homes under the Long-Term Care Homes Act, 2007 (Directive #3) issued by the Chief Medical Officer of Health. Directive #3 provides restrictions on the use of ward beds and requirements for isolation beds, among other things.
To support homes in operationalizing Directive #3, the ministry will release a new guidance document to assist homes in identifying beds that are to remain vacant or should be used only as isolation beds.
Supporting the admission and re-admission of residents in a safe way is important to everyone. As we look to safely increase the number of admissions and re-admissions, we know that local coordination, discussions and partnership will be the cornerstone to this endeavour. To that end, licensees are requested to develop a plan, in consultation with Regional (or Local Health Integration Network) LTC leads to outline the home's approach to safely increasing admissions to any excess vacant beds. These beds are beds that are available for admissions/re-admissions and are in addition to those being kept vacant due to restrictions on ward beds or for use as isolation beds (the beds reported as "vacant beds available for new residents" in the weekly occupancy data).
These plans are intended to help licensees safely increase occupancy, while continuing to comply with the restrictions for beds in ward rooms and the requirements for isolation beds under Directive #3. Coordination and communication between the home and the local placement coordinator on the development of the plan is critical, and we ask that you work together to have your plan in place no later than March 12, 2021. We recognize that adjustments to your plan will need to be Page 87 of 169
made on an ongoing basis (e.g. should public health measures be modified or where homes experience more stability, or when homes go into outbreak).
As every long-term care home is unique, the admissions plan will also be unique. The plan should include a realistic admission target that includes an approach that aligns with: • Maintaining the necessary number of vacant beds to meet the restrictions and requirements under Directive #3 for beds in ward rooms and beds for isolation. • Ensuring the home has sufficient staff to support isolation upon (re)admission (as per Directive #3) and the ongoing care of newly (re)admitted residents. This may include a strategy for hiring and training new staff, as needed. • Complying with public health requirements and guidance, including availability of personal protective equipment. • Complying with the admission requirements in the Long-Term Care Homes Act, 2007. • Working with the placement co-ordinator to ensure up-to-date information about vacant beds in the home that are available for occupancy is communicated in a timely manner. • All other applicable laws.
The admission plan should also align with the home's infection prevention and control (IPAC) protocols to enhance resident safety and prevention of COVID-19.
We understand the need for a measured approach to increase admissions and readmissions, in a manner that complies with all applicable laws and public health guidance, in order to put resident safety first. To achieve that, and in recognition of the complexities related to admissions during this pandemic, occupancy targets for homes will be reviewed and communicated regularly.
Thank you for your continued service and dedication as we work together to respond to the COVID-19pandemic.
(Original Signed By)
Sheila Bristo Assistant Deputy Minister Ministry of Long-Term Care c: Brian Pollard, ADM, Long-Term Care Capital Development Division, MLTC Janet Hope, ADM, Long-Term Care Policy Division, MLTC Jim Yuill, Director, Corporate Services Division, Ministry of Health Matthew Anderson, President and Chief Executive Officer, Ontario Health Catherine Brown, Interim Executive Lead, Health System Performance and Support Division, Ontario Health Donna Cripps, Transitional Regional Lead (Central), Ontario Health Cynthia Martineau, Transitional Regional Lead (East), Ontario Health Brian Ktytor, Transitional Regional Lead (North), Ontario Health Tess Romain, Transitional Regional Lead (Toronto), Ontario Health Mark Walton, Transitional Regional Lead (West), Ontario Health Lisa Levin, Chief Executive Officer, AdvantAge Ontario Donna Duncan, Chief Executive Officer, Ontario Long Term Care Association Monika Turner, Director of Policy, Association of Municipalities of Ontario Michael Jacek, Senior Advisor, Association of Municipalities of Ontario Page 88 of 169
Staff Report to County Council
Prepared by: Mark Schjerning, Chief, Emergency Services
Subject: Emergency Services Activities
Date: March 15, 2021
COVID-19 Response
There has been no changes in medical directives related to COVID-19 over the past two months. We have received notification that the 3M plant in Brockville will start production of N95 masks April 1, 2021. They are scheduled to produce up to 3 million masks per month.
Loyalist Base
On February 3, 2021 mold was discovered at the Loyalist base. Crews were immediately removed from the base and remediation work was started by the property owner. During the time that we could not occupy the base, staff reported to the Napanee base and then travelled to Loyalist for their shift. Loyalist Township graciously made space available at the Amherstview fire hall for an ambulance and our crews. Following the receipt of a clear air quality sample, operations out of the Loyalist base resumed on March 3, 2021.
MIC Support
LAPS paramedics will be supporting the COVID-19 Mass Immunization Clinics operating in L&A. We will be providing an ambulance with two paramedics for each clinic. They will work as immunizers and will also be on hand to provide emergency medical care should it be required. KFL&A Public Health will be covering the associated costs.
Staffing Update
Four new part-time paramedics have started their certification and onboarding process. This group includes one ACP and three PCPs.
One new ACP is currently completing their consolidation shifts. Once these have been completed, they will start in their permanent rotation at the Northbrook and Denbigh bases.
We are currently precepting a part-time staff member who is enrolled in an ACP program.
Page 89 of 169 2020 Call Report
Code 1 to 4 calls assigned to L&A ambulances are outlined below.
Lennox & Addington Ambulances Code 1 – Code 4 Call Assignment January 1, 2020 – December 31, 2020
Calls in % of Calls Base Code 1 Code 2 Code 3 Code 4 Total L&A L&A Napanee 7 7 840 2,345 3,199 2,646 82.7% Northbrook 0 2 195 652 849 503 59.2% Denbigh 0 0 38 259 297 135 45.5% Loyalist 0 0 445 1,601 2,046 1,751 85.6% Stone Mills 0 0 130 420 550 483 87.8% 2020 Total 7 9 1,648 5,277 6,941 5,518 79.5%
2019 Total 5 5 1,875 5,429 7,314 5,584 76.3%
Lennox & Addington ambulances responded to 373 fewer calls in 2020 than in 2019. This represents over a 5% decrease in call volume.
Calls in L&A
These are calls assigned by dispatch to L&A ambulances within L&A. The remaining calls are those responded to in another UTM and generate a “Cross Border Call”.
Percentage (%) of Calls in L&A
This reflects the percentage of total calls that L&A ambulances are responding to within L&A County. The remaining percentage are those calls responded to in another UTM.
Lennox & Addington County Code 1 – Code 4 Call Assignment January 1, 2020 – December 31, 2020
Greater Addington Municipality County Loyalist Stone Mills Napanee Highlands Code 1 6 6 0 0 0 Code 2 8 8 0 0 0 Code 3 1,614 868 496 143 107 Code 4 4,609 1,989 1,696 468 456 2019 Total 6,237 2,871 2,192 611 563
2019 Total 6,357 2,974 2,300 576 507 Change (120) (103) (108) 35 56
There was an overall decrease of 120 in calls within Lennox & Addington County in 2020.
Ambulance Call Codes
Calls to a scene, including a hospital, are assigned a priority by the Ambulance Communications Officer at the Central Ambulance Communications Centre.
Page 90 of 169 The priority from the scene to the receiving facility are determined by the Paramedics.
Code 1: Deferrable Call: A non-emergency call which may be delayed without being physically detrimental to the patient. i.e. a return to a residence.
Code 2: Scheduled Call: A non-emergency call which must be done at a specific time due to the limited availability of special treatment of diagnostic/receiving facilities. Such scheduling is not done because of patient preference or convenience. i.e. a clinic appointment.
Code 3: Prompt Call: An emergency call which may be responded to with moderate delay. The patient is stable or under professional care and not in immediate danger. i.e. a fractured arm.
Code 4: Urgent Call: An emergency call requiring immediate response. The patient is life, limb or function threatened, in immediate danger and time is critical. i.e. chest pain or shortness of breath.
A Code 4 call is an emergency response where the Paramedic driving the ambulance makes use of the vehicles warning systems and activates the lights and siren.
Response Times
Average response times for any ambulance responding to an emergency call within Lennox & Addington County for the January 1, 2020 to December 31, 2020 period are outlined below. The averages for 2019 are also noted.
Average Response Times – 2020 Emergency Calls All Services (T2 – T4)
Greater Addington Location County Loyalist Stone Mills Napanee Highlands 2020 9:55 7:59 10:15 15:06 12:46 2019 9:51 7:45 10:38 14:51 12:52
Emergency Calls are Code 3 (Prompt) and Code 4 (Urgent) calls as assigned by the Central Ambulance Communications Centre in Kingston.
T2 is the time that the call is assigned to the ambulance. T4 is the time that the ambulance arrives on scene.
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 15, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 91 of 169
Staff Report to County Council
Prepared by: Trina McGarvey, Director Human Resources
Subject: Human Resources Activities
Date: March 15, 2021
Recruitment and Selection
Human Resources posted 22 employment opportunities: • Registered Nurse, JMPC (Part-time) x 2 • Registered Nurse – Internal, JMPC (Temporary Full-time) • Registered Practical Nurse, JMPC (Part-time) x 2 • Registered Practical Nurse, JMPC (Temporary Full-time) x 3 • Dietary Aide – Internal, JMPC (Part-time) x 2 • Dietary Aide, JMPC (Part-time) x 2 • Student Dietary Aide, JMPC (Part-time) • Environmental Service Worker – Internal, JMPC (Part-time) • Personal Support Worker, JMPC (Part-time) x 2 • Personal Support Worker – Internal, JMPC (Full-time) • Personal Support Worker - 10 positions, JMPC (Full-time) • COVID-19 Screener, JMPC (Temporary Part-time) • Advanced & Primary Care Paramedics, EMS (Part-time) • Custodian, Property (Temporary Full-time) • Student Maintenance Worker, Property (Temporary Full-time)
Human Resources held interviews for COVID-19 Screener, Dietary Aide, Environmental Service Worker, Personal Support Worker, Registered Nurse, Registered Practical Nurse and Advanced and Primary Care Paramedics.
The successful candidates for the Activity Aide, Environmental Services Worker, Personal Support Worker and Registered Practical Nurse, commenced employment.
Human Resources completed two part-time to full-time orientations with staff in the positions of Advanced Care Paramedic and Environmental Service Worker.
Health and Wellness
The Corporate Health & Wellness Committee has been established and sent an “Employee Wellness Kick Off” email that went to all staff to introduce the members. It included a survey for staff to complete to help determine the wellness interests and to help plan for future wellness initiatives. The Committee members are: Jessica Sinclair, HR (Chair), Stephanie Alp, JMPC, Melissa Morey, PELASS, Amy Kay, Libraries, Keri Martin, PELASS, Candice McMullen, JMPC, Pam Hackett, JMPC, Lindsay Furlong, Administration and Jim Tulloch, Emergency Services.
Page 92 of 169
March is Nutrition month. The committee will provide helpful nutrition information throughout the month that include healthy recipes and other tips and tricks to keep a healthy eating lifestyle.
The L&A County Pet Project was launched in January and encouraged staff to share pictures and information about what it’s like working from home and spending more time with their pets. Hollie Knapp-Fisher, our SLC placement student put together collages on the Intranet for staff to enjoy. Here are some of the pictures received and a humorous comment from Helen Wayte, Supervisor, Social Services.
Human Resources promoted Pink Shirt Day on February 24, 2021. Staff were encouraged to practice kindness and wear pink to symbolize that you do not tolerate bullying. The focus was on working together and treating others with dignity and respect. The COVID-19 pandemic has affected us all and shown the importance of helping one another and advocating for those who need it. Kindness Bags were distributed to all sites and staff submitted photos with encouraging messages on how you can lift people up and how you define kindness. Thank you to Buffy Whalen-Burke who coordinated this inaugural event. Over sixty staff submitted pictures, and again Hollie put together a collage to thank staff for their commitment to a psychologically safe workplace.
Page 93 of 169 The Peer Support Advisory Committee met on March 2, 2021. The Committee is comprised of Buffy Whalen-Burke and Robin Gray, Peer Support Team Coordinators, Jessica Sinclair and Trina McGarvey, Human Resources and a representative of FSEAP, our Employee Assistance Provider. The Committee developed proposed amendments to the Peer Support Guidelines for SLT consideration.
They also established the agenda for the annual Peer Support Team Training Session, scheduled for a half-day on April 21st. A survey was developed as well that has since been sent to all staff to evaluate the awareness and effectiveness of the program. A training session for all management staff regarding Peer Support is also scheduled for May 12, 2021.
Human Resources
Human Resources continues to work with the Senior Leadership Team to develop and monitor the supports to manage the County’s response to the COVID-Pandemic for staff.
Staff viewed the Employee Onboarding video premiere, enjoyed some popcorn and participated in a trivia game on March 3rd. The video will form part of the employee orientation program for new staff.
The County Management Team and some of our emerging leaders completed three sessions in a four- part leadership development program series titled ‘Facilitative Leadership: Enhancing Group Effectiveness’. Topics covered in the session are facilitating divergent and convergent thinking, group and team dynamics when exploring and analyzing complex topics and seeking strategies, solution and action planning and situational leadership. The program wraps up on March 23rd.
On January 28th one of the Human Resources Advisors attended the Advanced Accommodation Principles: Disability Management Training Workshop hosted by Hicks Morley.
Labour Relations
We had two days of collective bargaining with CUPE Local 3104, and have another date scheduled at the end of the month. Collective bargaining with ONA was deferred until April, and we continue to work with departments to prepare for upcoming bargaining with OPSEU 422 (Paramedics) and OPSEU 457 (Social Services).
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 15, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 94 of 169
Staff Report to County Council
Prepared by: Chris Wagar, Director, Infrastructure Services
Subject: Infrastructure Services Activities
Date: March 15, 2021
Roads & Bridges
The following is a summary of the major activities in Road & Bridges:
• Staff that can, are working from home when they are not needed in the office. While working from home, staff can complete regular “roads” related tasks such as permits, development approvals, planning, design, etc.
• 2021 Hot Mix Program has been issued for Tender.
• Staff are completing the design of our smaller upcoming capital projects such as the reconstruction of County Roads 15 and 12.
• Staff are testing a Road Condition App that will allow staff to evaluate and track the condition of our road networks.
• In consultation with the lower tier municipalities, staff have updated and issued the Weed Spraying Tender.
Property Services
The following is a summary of the major activities in Property Services.
• Property Staff completed 1039 work orders to date in 2021.
• As a result of the COVID-19 pandemic, measures continue to be in place to reduce the risk for our Property Staff. Measures include but are not limited to: o Increased disinfecting procedures o Postponing unit inspections o Postponing/reducing large item pickup and centralized common waste removal o Postponing all preventative maintenance tasks and completing only emergency repairs within social housing units
Page 95 of 169
• As some works have been postponed, staff are focusing on isolated repairs such as social housing unit flips. A total of five units were completed for the month of February and are projecting another 5 units to be completed for March. These flips allow staff to work independently and continue with our level of service to provide space for our social housing tenants.
• Staff are taking advantage of reduced numbers at the Courthouse and completing tasks such as floor repairs, paint, and trim touchups.
• Staff have started to prepare the museum space for reconstruction.
• Staff have completed the repairs (except the kitchen) to 95 Advance.
• Tenders for the Disraeli Street roof replacement and 20 Manitou accessible ramp projects have been issued.
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 15, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 96 of 169
EORN Resolution of Support for Gig Project
WHEREAS residents and businesses across our municipality need access to modern and adequate access to high-speed broadband services. AND WHEREAS the demand for high-speed broadband services will continue to grow year after year. AND WHEREAS our residents and businesses should not continue to be disadvantaged by the lack of access to high-speed services. AND WHEREAS the Eastern Ontario Regional Network (EORN) has submitted a comprehensive regional project to deliver a Gig (up to 1,000 Mbps) of speed that will serve our residents and businesses long into the future. AND WHEREAS EORN’s approach has proven itself very successful and represents an efficient and effective way to solve our broadband needs. NOW THEREFORE the Council of ……………… request both the federal and provincial governments to immediately fund the EORN Gig Project. AND FINALLY THAT a letter of support with a copy this resolution be sent to Minister Monsef and Minister Scott with copies to our Member of Parliament and Member of Provincial Parliament. Page 97 of 169 “I0 COI'D0l'i|Ii0ll0‘“I0 TDWNSIIIP(IF BALDWIN P.O. Box 7095, 11 Spooner Street MCKERROW,ONTARIO POP1M0 TEL:(705) 869 0225 FAX:(705)869-5049
CLERK:Karin Bates — karin@ba|dwin.ca
MOVED BY: 7//‘ //L DATE: February 1, 2021
SECONDED BY: (p’ MOTIONNO.: 21-
WHEREASthe province wants to man dla e raining Ieve Is for Fire Fighters and now wishes to close the Ontario Fire College located in Gravenh urst, Ontario which has been used for many Government agencies such as Ministryof Transportation, Ontario Provincial Police, Fire Fighters, both full time and volunteer; and WHEREAS only a small percentage of our department has any formal training and are responsible to train junior fire fighters with the minimal training we receive; and WHEREASas volunteers, we are on call 24/7/365 with day jobs and families that expect us to come home safely each and every time; and WHERASthe Fire College makes top tier training accessible to all Fire Departments in Ontario; and WHEREAS municipalities are mandated to have fire departments, yet there is no provincial or federal funding for volunteer fire departments for much needed equipment and training; and
WHEREAS without a plan in place it is irresponsible to close down a vital training centre that sen/es Ontario and it would put Municipalitiesat risk which is shortsighted and not acceptable.
NOWTHEREFORE BE IT RESOLVED THAT: The Corporation of the Township of Baldwin requests the Province of Ontario to reconsider closing this all-importantfacility Page 98 of 169
February 1, 2021
Sent by E-mail [email protected]
Honourable Sylvia Jones Solicitor General 18th Floor - 25 Grosvenor St. Toronto, ON M7A 1Y6
Re: Community Safety & Well-Being Plan - Extension Request
Dear Solicitor General Jones,
The Township of Asphodel-Norwood is participating in a regional Community Safety & Well-Being Plan (CSWB) plan with the City of Peterborough and the eight (8) lower-tier municipalities located within the County of Peterborough. The decision to develop a joint plan was derived after consulting with our municipal neighbours. Our vision for a long- term tool that addresses the unique needs of our area while supporting safe, healthy, and sustainable communities by moving away from reactionary, incident-driven responses and re-focusing on proactive, collaborative initiatives to take the strain off the emergency response system is shared by all of our municipal partners; as the success of our community is dependent upon each and every individual’s well-being.
Preparations are underway, but the response efforts needed to manage the COVID-19 outbreak have taken priority and an unprecedented amount of time, energy, and resources. A meaningful CSWB Plan requires extensive public consultation and engagement in order to prepare a document that is both comprehensive and in alignment with the legislative intent. Given the current political climate and the ongoing effects of the pandemic, a deadline extension for the completion and adoption of a CSWB Plan would be the most appropriate course of action. The Township appreciates the extension previously granted from January 1, 2021 to July 1, 2021, but humbly asks the Solicitor General consult with municipalities before prescribing a new deadline.
With that in mind, I put forward the following resolution for your consideration:
WHEREAS the Police Services Act, 1990, was amended on January 1, 2019 to mandate every municipality in Ontario to prepare and adopt a Community Safety and Well-Being (CSWB) Plan; and
Page 99 of 169
WHEREAS the Ministry of Municipal Affairs and Housing introduced the Municipal Emergency Act, 2020 to assist municipal governments and local boards during the COVID-19 emergency; and
WHEREAS the protective measures municipalities have put in place to protect their communities, Councillors, and staff members include eliminating face-to-face meetings, closing municipal offices, and directing staff to work from home; and
WHEREAS Bill 189, Coronavirus (COVID-19) Support and Protection Act, 2020 was passed to amend various acts to support municipal, policing, and community partners during the pandemic;
NOW THEREFORE, BE IT RESOLVED that while these measures are imperative and necessary, they impose undue hardship on municipalities to meet provincial deadlines such as the completion and adoption of a Community Safety & Well-Being (CSWB) Plan prior to July 1, 2021. The Council of the Township of Asphodel-Norwood calls upon the Solicitor General to review the imposed deadline for municipalities to complete and adopt a Community Safety & Well-Being (CSWB) Plan in consultation with local governments to address the unique challenges facing individual regions.
Thank you in advance for your time and consideration of our request. Please do not hesitate to reach out should you require any further information.
Sincerely,
Candice White, CAO/Clerk/Treasurer Township of Asphodel-Norwood
Cc: Ministry of Community Safety and Correctional Services All Ontario Municipalities in Ontario
Page 100 of 169
Corporate Services Department Finance Division
Honourable Doug Ford, Premier of Ontario [email protected] February 2, 2021
RE: Significant Negative Impacts of Current Value Assessments in Perth County
Dear Premier Ford,
During the January 28th, 2021 Perth County Council meeting a resolution was passed directing staff to write a letter to the Province highlighting the concerns of assessment delays. The motion reads:
WHEREAS the property tax system is based on current value assessment;
AND WHEREAS the current delay in assessment does not utilize the Province’s model of CVA,
THEREFORE, County Council direct staff to correspond with the Premier, the Finance Minister, the Minister of Municipal Affairs, Minister of Agriculture, Perth’s MPP to move forward with implementing reassessment based on CVA, and that copies of the correspondence be sent to all Ontario municipalities.
Primary Concerns: The 2016 assessment valuation does not use the property tax model of Current Value Assessment (CVA). The assessment valuations in use are 5 years old. Assessment delays do not benefit all tax classes equally by shifting the assessment disproportionately between residential and farmland. Assessment delays create skepticism in the overarching framework of CVA and this skepticism causes citizens to question the Provincial model and process of CVAs. Current legislation restricts the ability for local government flexibility, as the ratio for residential tax class cannot be changed from a ratio of 1.00.
A further delay in reassessment continues to create challenges in how local government, along with tax policy, is ensuring the appropriate assessment values pay for their appropriate allotment of taxation levies. Local tax levies are developed within the constraints of the boundaries that provide the services to their communities. With property assessment valuations being 5 years past due, it causes citizens to question the validity of the system of property taxes that the Province of Ontario adheres to.
Corporation of the County of Perth 1 Huron Street, Stratford, Ontario, Canada N5A 5S4 t. 519‐271‐0531 f. 519‐271‐6265 www.perthcounty.ca Page 101 of 169
This is particularly exacerbated in a community such as Perth County that is a mix of urban and rural. The 2016 assessment valuation significantly shifted property taxes to the farmland class, which was phased in over the past 4 years. The shift was significant enough that the residential class has seen decreases in their portion of the overall municipal burden while the burden on farmland is disproportionately increasing.
Natural assessment valuation shifts do impact the tax policies of local governments with an urban‐ rural mix and more directly follow the overall property tax model of CVA. Equipping municipalities with the knowledge of the set dates related to reassessment and new valuation dates, provides the ability for key financial municipal departments to better plan for these assessment shifts that cannot be alleviated through tax ratio changes.
Below is some further information that outlines the significant impact on Perth County in particular: The overall tax burden on Perth County farmland increased from 21% in 2016 to 29% in 2020 of the overall levy. These percentages do include growth from 2017 to 2020. The amount of farmland would be higher in relation to phase in assessment amounts only. Based on 2020 without growth the percentage burden would have been higher than the 29%. The geography of Perth County is unique as it includes two urban center single tiers: The City of Stratford and The Town of St. Marys. This pushes the amount of farmland within the two‐ tiered structure of Perth County to greater than 90% of the total area covered by farmland. As they are single tier municipalities, The City of Stratford and The Town of St. Marys do not assist in subsidizing farmland as they would if they were part of a true two tiered structure. All of the Perth County’s OMPF allocations are categorized as transitional, which is soon to be phased out completely. As of 2021, $1,020,400 still remains to be phased out of the County’s budget
In summary, Perth County is asking the province to update the CVA calculations to bring them in line with current property valuations and further to consider the impacts of the urban‐rural mix of the region and the resultant impact causing residents to disproportionately carry the tax burden over citizens in neighbouring regions without the inclusion of single tier municipalities in their borders.
We look forward to hearing from you.
Sincerely,
Corey Bridges, Manager of Finance / Treasurer On behalf of Perth County Council
Cc: Minister of Finance – Peter Bethlenfalvy Minister of Municipal Affairs and Housing – Steve Clark Minister of Agriculture – Ernie Hardeman Perth Wellington MPP – Randy Pettapiece All Ontario Municipalities Page 102 of 169
From: Tracy MacDonald
Good afternoon,
Please see below a resolution passed by the Town of Orangeville on February 8, 2021 regarding greenhouse gas emissions.
2021-069 Moved: Councillor Peters Seconded: Councillor Andrews
Whereas the Town of Orangeville prides itself on being a municipal leader with respect to sustainability, including the endorsement of the Sustainable Neighbourhood Action Plan and a community greenhouse gas (GHG) inventory;
And whereas the Town will be establishing a long term carbon goal later this year;
And whereas municipalities account for 50% of global emissions thus necessitating further action by all sectors and other levels of government;
And whereas the Ontario government recently purchased 3 gas plants, a move that could lead to the increase of provincial greenhouse gas pollution by more than 400% by 2040;
And whereas a number of municipalities, as partners in government, have passed motions to ask Queen’s Park to reverse this decision in keeping with the need to reduce, not increase, greenhouse gas emissions;
Therefore Be It Resolved That the Town of Orangeville write to the Minister of Municipal Affairs and Housing and the Minister of Environment, Conservation, Energy, and Parks to request that the Government of Ontario develop and implement a plan to phase-out all gas-fired electricity generation as soon as possible, with an emphasis on proven renewable energy technologies and energy storage, to ensure that Orangeville and other municipalities are enabled to achieve climate action goals (or “GHG emission reduction targets”); and
That the Town of Orangeville write the respective portfolio critics, all party leaders in the Legislature, and the Association of Municipalities of Ontario, requesting that the Government of Ontario develop and implement a plan to phase-out all gas- fired electricity generation, and direct the IESO to accelerate the use of renewable electricity supply, energy storage, and energy efficiency in all sectors, in order to reduce provincial greenhouse gas emissions as soon as possible and bolster our competitiveness in the global cleantech marketplace and overall emerging low-carbon economy.
Result: Carried
Regards,
Tracy Macdonald| Assistant Clerk | Corporate Services Town of Orangeville | 87 Broadway | Orangeville ON L9W 1K1 519-941-0440 Ext. 2256 | Toll Free 1-866-941-0440 Ext. 2256 [email protected] | www.orangeville.ca
Page 103 of 169
Corporation of the Municipality of West Grey 402813 Grey Road 4 RR 2 Durham, ON N0G 1R0 519-369-2200
February 24, 2021
Re: Municipal Insurance Rates
West Grey Council passed the following resolution at the February 16, 2021 council meeting:
The Council of the Corporation of the Municipality of West Grey hereby supports the resolution of The Municipality of Grey Highlands dated January 22, 2021 wherein they call on the Province of Ontario to review the seven recommendations of AMO to investigate the following municipal insurance issues, as insurance premiums will soon be out of reach for many communities:
1. The provincial government adopt a model of full proportionate liability to replace joint and several liability.
2. Implement enhancements to the existing limitations period including the continued applicability of the existing 10-day rule on slip and fall cases given recent judicial interpretations and whether a one-year limitation period may be beneficial.
3. Implement a cap for economic loss awards. 4. Increase the catastrophic impairment default benefit limit to $2 million and increase the third-party liability coverage to $2 million in government regulated automobile insurance plans. 5. Assess and implement additional measures which would support lower premiums or alternatives to the provision of insurance services by other entities such as non-profit insurance reciprocals.
Page 104 of 169
6. Compel the insurance industry to supply all necessary financial evidence, including but not limited to, premiums, claims and deductible limit changes which support its own and municipal arguments as to the fiscal impact of joint and several liability. 7. Establish a provincial and municipal working group to consider the above and put forward recommendations to the Attorney General; and
That this motion be provided to the Premier of Ontario, Minister of Finance, Attorney General of Ontario, MPP for Bruce-Grey-Owen Sound and all municipalities in Ontario.
Sincerely,
Genevieve Scharback, Director of Administration / Clerk Municipality of West Grey
www.westgrey.com Page 105 of 169
7855 Sideroad 30 Alliston, ON L9R 1V1 P.: 705-434-5055 F.: 705-434-5051
February 26, 2021
The Honourable Ernie Hardeman Minister of Agriculture, Food and Rural Affairs By email only: [email protected]
Dear Mr. Hardeman, Please be advised that the following resolution was passed at the February 10, 2021 Township of Adjala-Tosorontio Council meeting.
Moved by: Deputy Mayor Meadows Seconded by: Councilor Hall-Chancey
Resolved, THAT the Council of the Township of Adjala-Tosorontio request the Ministry of Agriculture, Food and Rural Affairs amend the Tile Drainage Installation Act and/or the regulations under the Act that would require tile drainage contractors file farm tile drainage installation plans with the local municipality; and further,
THAT this resolution be forwarded to Minister of Agriculture, Food and Rural Affairs (Minister Ernie Hardeman), Jim Wilson, MPP Simcoe-Grey, Lisa Thompson, MPP Huron Bruce, Randy Pettapiece, MPP Perth Wellington, Rural Ontario Municipal Association, Ontario Federation of Agriculture, Christian Farmers Federation Of Ontario, Land Improvement Contractors of Ontario, Drainage Superintendents of Ontario and all Ontario municipalities. If you require further information, please do not hesitate to contact our office.
Sincerely, Alice Byl Alice Byl Deputy Clerk Township of Adjala-Tosorontio
www.adjtos.ca
Page 106 of 169 The Corporation of The Township of Brock 1 Cameron St. E., P.O. Box 10 Cannington, ON L0E 1E0 705-432-2355
March 2, 2021
The Honourable Patty Hajdu Health Canada Minister of Health Canada Ottawa, Ontario Via email: [email protected] via email: [email protected]
Dear Honourable Madam:
Re: Cannabis Licencing and Enforcement
Please be advised that the Council of the Township of Brock, at their meeting held on February 22, 2021 adopted the following resolution:
Resolution Number 22-2
MOVED by Michael Jubb and SECONDED by Cria Pettingill
WHEREAS the Government of Canada introduced Bill C-45 (the Cannabis Act) to create the foundation for a comprehensive national framework to provide restricted access to regulated cannabis, and to control its production, distribution, sale, importation, exportation, and possession;
WHEREAS the police have not been given lawful authority to lay charges under the Cannabis Act to appropriately respond to violations of Health Canada Registrations and Licenses;
WHEREAS there is no direct communication or dedicated effort to provide a communication channel between Municipal government staff or Police Agencies for dealing with Health Canada Registrations and Licenses;
WHEREAS the Township of Brock has not been consulted by Health Canada prior to the issuance of licenses for properties not in compliance with municipal zoning by-laws;the future;
BE IT RESOLVED THAT the Township of Brock requests that Health Canada:
1. Require Federal Licenses and Registrations for Designated Growers to conform with local zoning and control by-laws;
2. Ensure local authorities are provided with notification of any licence issuance, amendment, suspension, reinstatement or revocation within their region;
If this information is required in an accessible format, please contact the Township at 705-432-2355.
Page 107 of 169
Page 2 of 2
3. Provide dedicated communication with local governments and Police services;
4. Provide lawful authority to Police agencies to lay charges when registered or licences operations grow in excess of their registration or licence through Health Canada; and,
5. Provide enforcement support and guidance to local municipalities for dealing with land use complaints relating to Cannabis.
AND FURTHER BE IT RESOLVED THAT the Township of Brock will forward this motion by email to the following partners: All municipalities in Ontario; the MP and MPP of Haliburton–Kawartha Lakes–Brock; the Minister of Agriculture, Food and Rural Affairs; the Minister of Agriculture and Agri-Food; and the Durham Region Police Services with the request that the Federal government enact legislation to better support local governments with land use management and enforcement issues as they relate to Cannabis Production and Processing.
MOTION CARRIED
Thank you for your consideration. Should you have any questions please do not hesitate to contact the undersigned.
Yours truly,
THE TOWNSHIP OF BROCK
Becky Jamieson Municipal Clerk
BJ:dh cc. The Honourable Christine Elliott, Minister of Health, Ontario – [email protected] The Honourable Laurie Scott, MPP, Haliburton-Kawartha Lakes-Brock - [email protected] Jamie Schmale, MP, Haliburton-Kawartha Lakes-Brock - [email protected] The Honourable Ernie Hardeman, Minister of Agriculture, Food and Rural Affairs – [email protected] The Honourable Marie-Claude Bibeau, Minister of Agriculture and Agri-Food - Marie- [email protected] Inspector Ryan Connolly, DRPS - [email protected] Ontario municipalities Page 108 of 169
Office of the Regional Chair 1151 Bronte Road Oakville ON L6M 3L1 VIA EMAIL – [email protected] Fax: 905-825-8273
March 2, 2021
The Right Honourable Justin Trudeau Prime Minister House of Commons Ottawa, ON K1A 0A6
Dear Prime Minister Trudeau,
Re: Long-Term Care Homes
I would like to take this opportunity to bring to your attention an issue of critical importance to Halton Regional Council. The COVID-19 pandemic has disproportionately impacted residents in Long-Term Care homes and exposed the structural weaknesses in the Long-Term Care system.
In July 2020, the Provincial Government launched an independent commission to investigate COVID-19 spread within Long-Term Care homes, how residents, staff and families were impacted and the adequacy of measures taken by the province and other parties to prevent, isolate and contain the spread of the virus.
On January 29, 2021, the Association of Municipalities of Ontario (AMO) provided a Board- approved submission, Improving the Long-Term Care Outbreak Response in Ontario: Submission to the Long-Term Care COVID-19 Commission, outlining recommendations to the Commission on behalf of the municipal governments that operate 100 of the 626 long-term care homes in Ontario. This submission put forward 48 recommendations for action in both public and private long-term care homes across nine themes.
Halton Regional Council endorses AMO’s recommendations to the Long-Term Care COVID-19 Commission and strongly urges the Provincial Government to move forward with implementation of these recommendations, including instituting higher standards with increased funding to homes to implement those standards.
Halton Region is requesting that the Federal Government enhance federal health care funding to the Provinces and Territories, specifically dedicating funding to long-term care, and to undertake further efforts to protect, promote and restore the physical and mental well-being of Long-Term Care residents in Canada.
Halton Region is also requesting that the Federation of Canadian Municipalities (FCM) develop a policy and advocacy position on enhanced federal support for long-term care.
Page 109 of 169
Page 2
Accordingly, at its meeting on Wednesday, February 17, 2021, the Halton Regional Council unanimously adopted the following resolution:
RESOLUTION: Long-Term Care Homes
WHEREAS residents and staff at long-term care (LTC) homes have been disproportionately affected by COVID-19; and
WHEREAS in the first wave of the pandemic (March - July 2020) there were approximately 5,488 resident cases and 2,290 staff cases in Ontario and tragically 1,817 residents and seven staff lost their lives to this disease; and
WHEREAS on 15 April 2020, Premier Ford stated, “we will stop at nothing to protect those who cannot protect themselves. Today we are launching an all-out plan to fight COVID-19 in our long-term care homes. We will fortify the iron ring of protection around our long-term care residents and those who care for them. We’ll go further in our testing, screening, surveillance, targeting the homes facing outbreaks”; and
WHEREAS there have been approximately 9,417 resident cases and 4,217 staff cases in Ontario in the second wave (2 September 2020-16 February 2021) and 1,869 residents and three staff lost their lives, representing an increase of resident deaths from the first to second wave; and
WHEREAS for-profit LTC homes have seen a disproportionate incidence of care failing to meet the standard of the Long-Term Care Act, which states that “…a long- term care home is primarily the home of its residents and is to be operated so that it is a place where they may live with dignity and in security, safety and comfort and have their physical, psychological, social, spiritual and cultural needs adequately met”; and
WHEREAS the Canadian Armed Forces (CAF) report dated 20 May 2020 revealed conditions including inadequate staffing levels and training, limited medical supplies, unsafe medication administration, insufficient procedures to reduce the spread of COVID-19, poor infection prevention and control standards of practice, deficiencies in infrastructure and significant concerns about standards of care including seniors calling out for help, rotting food, missed meals, seniors left in soiled diapers and linens and cockroach and bug infestations; and
WHEREAS similar conditions were found in the second wave, including ongoing shortages of qualified, trained staff, ineffective use of PPE to prevent COVID-19 transmission, violation of protocols and practices including one instance in which residents who had tested positive for COVID-19 had their door handles removed, physical distancing and isolation challenges from continuing to house several residents in ward rooms with a shared bathroom and ongoing infection prevention and control standard concerns, all problems that were not fixed after the recommendations of the CAF;
Page 110 of 169
Page 3
WHEREAS the Provincial Government has launched an independent commission to investigate COVID-19 spread within LTC homes, how residents, staff and families were impacted and the adequacy of measures taken by the province and other parties to prevent, isolate and contain the spread; and
WHEREAS the Association of Municipalities of Ontario (AMO) has provided a Board- approved submission, Improving the Long-Term Care Outbreak Response in Ontario: Submission to the Long-Term Care COVID-19 Commission, on 29 January 2021, outlining recommendations to the Commission on behalf of the municipal governments that operate 100 of the 626 long-term care homes in Ontario; and
WHEREAS AMO’s submission puts forward 48 recommendations for action in both public and private long-term care homes across nine themes: Vision for Long-Term Care and Leadership Culture, Public Health and Safety, Planning and Communications, Staffing Measures, Care for Residents, Funding, Inspections - Enforcement and Compliance, and Mental Health and Well-Being; and
WHEREAS one of the key recommendations of the AMO submission is that the Ministry of Long-Term Care and Ministry of Health review the adequacy of infection prevention and control programs under the Long-Term Care Homes Act, 2007 in preventing and managing COVID-19 outbreaks, and to institute higher standards with increased funding to homes to implement these standards; and
WHEREAS the Canada Health Act’s aim is to protect, promote and restore the physical and mental well-being of residents of Canada, and that the Federal Government provides health care funding to Provinces and Territories through the Canada Health Transfer; and
WHEREAS the Federal Government does not currently provide funding earmarked to support the LTC home sector, and;
WHEREAS the Federation of Canadian Municipalities (FCM) works with and advocates to the Federal Government to secure new tools and empower municipalities to build stronger communities; and
WHEREAS the operation of LTC homes is a municipal responsibility in Ontario but is of significance to the federal-municipal relationship.
NOW THEREFORE BE IT RESOLVED:
THAT Halton Regional Council endorses AMO’s recommendations contained in its submission to the Long-Term Care COVID-19 Commission;
THAT Halton Regional Council strongly urges the Provincial Government to move forward with implementation of these recommendations, including instituting higher standards with increased funding to homes to implement those standards;
Page 111 of 169
Page 4
THAT Halton Region advocate to the Federal Government to enhance federal health care funding to the Provinces and Territories, specifically dedicating funding to long- term care, and to undertake further efforts to protect, promote and restore the physical and mental well-being of long-term care residents in Canada;
THAT Halton Region request FCM to develop a policy and advocacy position on enhanced federal support for long-term care;
THAT this resolution be sent to the Prime Minister of Canada, the Premier of Ontario, the Federal and Provincial Ministers of Health, and FCM for their immediate action and that a copy be sent to AMO, and Halton Members of Parliament and Provincial Parliament for their information;
AND that a copy of this resolution be sent to all Ontario upper-tier and single-tier municipalities for their endorsement.
Thank you for your immediate attention to this important issue, I look forward to hearing from you.
Sincerely,
Gary Carr Regional Chair
c. The Honourable Doug Ford, Premier of Ontario The Honourable Patty Hajdu, Minister of Health The Honourable Christine Elliott, Deputy Premier and Minister of Health Carole Saab, CEO, Federation of Canadian Municipalities The Honourable Anita Anand, MP, Oakville The Honourable Karina Gould, MP, Burlington The Honourable Michael Chong, MP, Wellington-Halton Hills Pam Damoff, MP, Oakville North-Burlington Adam van Koeverden, MP, Milton The Honourable Ted Arnott, MPP, Wellington-Halton Hills Jane McKenna, MPP, Burlington Parm Gill, MPP, Milton Stephen Crawford, MPP, Oakville Effie Triantafilopoulos, MPP, Oakville North – Burlington Association of Municipalities of Ontario, Brian Rosborough Ontario Upper-Tier Municipalities Ontario Single-Tier Municipalities Page 112 of 169
LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877-566-0005 1012 Dwight Beach Rd • QfBAYS F 705-635-2132 Dwight, ON POA lHO • • MUSKOKA •
March 2, 2021
Via Email
Honourable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto, ON M7A 1A1
Dear Premier Ford:
RE: Capacity Limits for Restaurants in Stage 2 under the Reopening Ontario Act, 2020
On behalf of the Council of the Corporation of the Township of Lake of Bays, please be advised Council is striving to support their local businesses during this pandemic however, the uncertainty they face day to day as rules change have become overwhelming and onerous to these small businesses and something needs to change. With that said, Council at their last regular meeting on March 2, 2021 had a wholesome discussion regarding the challenges our businesses are facing. The following resolution is a result of those discussions:
"Resolution #S(b)/03/02/21
WHEREAS the Province of Ontario passed 0. Reg. 263/20, Rules for Areas in Stage 2 under the Reopening Ontario (A Flexible Response to COVID-19) Act, 2020;
AND WHERAS Schedule 2, Subsection 1(7) states that the total number of patrons permitted to be seated indoors in the establishment must be limited to the number that can maintain a physical distance of at least two metres from every other person in the establishment, and in any event cannot exceed 10 patrons;
AND WHEREAS restaurants throughout the Province are facing financial hardships due to the COVID-19 pandemic, and the amount of patrons being turned away is impacting the overall experience of the restaurants;
AND WHEREAS many restaurants fluctuate in size and would be able to accommodate more than 1O patrons, while maintaining a physical
... 2
100 LAKES TO EXPLORE Page 113 of 169
LAKE T 705-635-2272 TOWNSHIP OF LAKE OF BAYS TF 1-877-566-0005 1012 Dwight Beach Rd • QfBAYS F 705-635-2132 Dwight, ON POA lHO • • MUSKOKA •
Page2
distance of at least two metres from every other person in the establishment;
AND WHEREAS the inequity of establishing a capacity limit of no more than 10 patrons for larger restaurants continues to impact the financial viability of the restaurants during this difficult time;
NOW THEREFORE BE IT RESOLVED THAT the Council of the Corporation of Township of Lake of Bays hereby requests that the Provincial Government review and reconsider the capacity limits for restaurants across the Province be based on the size of the square footage of the seating area instead of a flat occupancy.
AND FURTHER THAT the concept of introducing capacity limits for other businesses listed in Schedule 2 of O.Reg 263/20 being impacted by the constant uncertainty of their operations during this pandemic including restaurants, personal care services, resorts, camps, fitness and recreational amenities, churches, etc. be considered while in lockdown status.
AND FURTHER THAT this motion be forwarded to the Premier, Doug Ford, Simcoe Muskoka District Health Unit and all Ontario municipalities."
Council appreciates and thanks you for all your hard work and dedication during these unprecedented times and is hopeful that the above-noted resolution will assist in amending the restrictions set out in the COVID-19 Response Framework.
Sincerely,
C~~M.A., CMO, AOMC, Director of Corporate Services/Clerk. CS/cw
Copy to: Simcoe Muskoka District Health Unit All Ontario Municipalities
100 LAKES TO EXPLORE Page 114 of 169 Administration Office of the Regional Clerk 1815 Sir Isaac Brock Way, PO Box 1042, Thorold, ON L2V 4T7 Telephone: 905-685-4225 Toll-free: 1-800-263-7215 Fax: 905-687-4977 www.niagararegion.ca
March 4, 2021 CL 4-2021, February 25, 2021 PHSSC 2-2021, February 16, 2021 Minute Item No. 5.1, February 16, 2021
MEMBERS OF THE ASSOCIATION OF MUNICIPALITIES OF ONTARIO (AMO)
SENT ELECTRONICALLY
Motion respecting Homelessness, Mental Health and Addiction in Niagara Minute Item No. 5.1
Regional Council, at its meeting held on February 25, 2021, approved the following resolution from its Public Health and Social Services Committee: WHEREAS Niagara Region prides itself as being a caring and compassionate community that continually strives to be a place where people want to live, work and play; WHEREAS providing access to safe, adequate and affordable housing for everyone is fundamental to achieving that goal; WHEREAS Niagara Region acknowledges that mental health, mental illness, addiction and homelessness, while important issues, are not homogenous, interchangeable or consistently interconnected, and doing so may over simplify exceptionally complex issues that require targeted policy solutions and intervention; WHEREAS Niagara Region’s 10-year Housing and Homelessness Action Plan (HHAP), A Home For All, outlines the Region’s vision, challenges, and the actions required to achieve its goals; WHEREAS Niagara Region has embarked on an ambitious effort to end chronic homelessness through participation in the national Built for Zero campaign; WHEREAS Regional Council formally adopted Mental Health and Wellbeing (2.2) and Addressing Affordable Housing Needs (2.3) as strategic priorities for the current term of our Council; WHEREAS a recent KPMG report commissioned by Niagara Region indicated that Council invests more levy funding than its peers into homelessness, demonstrating a steadfast commitment to addressing the issue; WHEREAS Niagara Region acknowledges that people living in shelters are part of the crisis and not the solution; WHEREAS Niagara Region has two planned housing projects that would directly address those in Niagara who experience chronic homelessness; Page 115 of 169 Motion Respecting Homelessness, Mental Health and Addiction in Niagara March 4, 2021 Page 2
WHEREAS the implementation plan for Council’s strategic objectives states that staff will identify gaps within the mental health system to increase the functionality and collaboration within it; WHEREAS the same implementation plan directed staff to partner with Ontario Health (formally the LHIN) to review the local landscape to identify opportunities, including new investment; WHEREAS the treatment and supports for mental illness, addiction, and homelessness are predominantly funded and directed by the Province; WHEREAS the success of the Region’s Housing and Homelessness Action Plan is dependent on a commitment of sustained and increased funding (both operational and capital) from all levels of government to address the issues of housing insecurity and homelessness in Niagara; and WHEREAS the needs of the community far outweigh Niagara Region’s available resources and funding required to effectively address these issues, and the support of both the Provincial and Federal governments are needed to meet these needs. NOW THEREFORE BE IT RESOLVED THAT: 1. That Niagara Region Council officially ACKNOWLEDGE that a significant crisis exists in Niagara in regard to the prevalence of chronic homelessness and the lack of affordable housing that far surpasses the Region’s ability to meet the vision dictated in its 10-year Housing and Homelessness Action Plan (HHAP); 2. That the Regional Chair BE DIRECTED to send advocacy letters directly to the appropriate Federal and Provincial ministries outlining Niagara’s current situation and requesting additional funding be provided to ensure Niagara can meet the vision outlined in its housing action plan; 3. That the Regional Chair BE DIRECTED to advocate to the Minister of Municipal Affairs and Housing and the Minister of Families, Children and Social Development for the required operational funding for the planned supportive and bridge housing initiatives; 4. That Regional staff BE DIRECTED, in alignment with the planned review of Council’s strategic priorities, to produce a report specifically highlighting the progress being made and critical gaps in regard to services related to mental health, addictions and wellbeing; 5. That Regional staff BE DIRECTED to continue providing Regional Council updates on the HHAP and Built for Zero initiatives; 6. That Regional staff BE DIRECTED to request an update from the Overdose Prevention and Education Network of Niagara (OPENN) regarding the current status of the actions being taken to address addiction related issues in Niagara; and
Page 116 of 169 Motion Respecting Homelessness, Mental Health and Addiction in Niagara March 4, 2021 Page 3
7. That a copy of this motion be sent to all members of the Association of Municipalities of Ontario (AMO).
Yours truly,
Ann-Marie Norio Regional Clerk :kl
CLK-C 2021- 044
Page 117 of 169
From: Lesley Kimble
BeADonor Month is a time to raise awareness about the shortage of life saving organs and tissue. It also is a time to inspire people in our region to register their consent to be organ and tissue donors at www.beadonor.ca/taa_canada.
The Transplant Advocate Association provides support and encouragement to both pre and post transplant recipients and their families, and we work to raise awareness about organ transplantation, the need and benefits to others of organ and tissue donation and how to become a donor. Our geographical boundaries include Kingston, Frontenac, Lennox and Addington, Lanark Leeds Grenville, Hastings, Peterbourgh and Northumberland. We are asking councils in all these regions to proclaim April, BeADonor Month. The wording of the Proclamation is as follows:
PROCLAMATION
“BeADonor Month” Month of April, 2021
WHEREAS, The month of April, 2021 has been declared “BeADonor Month”, across the province of Ontario.
AND WHEREAS, There is a need across our nation and within our own communities for organ and tissue donations, to save lives.
AND WHEREAS, There is an increasing need to raise awareness within our communities of the shortage of life saving organ and tissue donations and the need to inspire our citizens to think about organ and tissue donation.
AND WHEREAS, There are groups within our communities, like the Transplant Advocate Association, a volunteer group, dedicated to the support of pre and post transplant recipients, donors and donor families, and to inform the public of the need for organ and tissue donation.
THEREFORE BE IT RESOLVED THAT The County of Lennox and Addington join with other like-minded municipalities in the province of Ontario and declare the month April 2021 as “BeADonor Month”.
Sincerely,
Lesley Kimble, Board Member, Transplant Advocate Association, c/o 222 Glen Castle Rd. Kingston, ON K7M 4N8 Page 118 of 169
Ministry of Ministère des Municipal Affairs Affaires municipales and Housing et du Logement
Office of the Minister Bureau du ministre 777 Bay Street, 17th Floor 777, rue Bay, 17e étage Toronto ON M7A 2J3 Toronto ON M7A 2J3 Tel.: 416 585-7000 Tél. : 416 585-7000
March 10, 2021
Ric Bresee Warden, County of Lennox & Addington 97 Thomas Street East Napanee ON K7R 4B9
Dear Ric Bresee:
I am pleased to be writing to you today with important details regarding additional provincial funding being offered to you through the third phase of Ontario’s Social Services Relief Fund (SSRF). To receive this funding, the Ministry requires a completed Investment Plan and your sign back to the terms and conditions of the funding by March 22, 2021.
As you know, protecting the health and well-being of Ontarians has been the government’s number one priority throughout the COVID-19 pandemic. Our government has made several difficult decisions to safeguard Ontarians, as well as public health and workplace safety measures made in consultation with the Chief Medical Officer of Health and other healthcare experts.
We have also invested $510 million to support Ontario’s Service Managers and Indigenous Program Administrators through two iterations of the province’s SSRF, as well as other provincial investments to support those suffering from mental health and addictions issues and to support isolation centre capacity in select municipalities. We know that this funding has been effective in supporting Service Managers and Indigenous Program Administrators to respond quickly, adapt services, and address the housing and economic impacts of COVID-19 in their communities.
However, we also know that the need for this funding will continue beyond March 31, 2021. We have heard from our municipal partners that additional funding is urgently needed to continue to protect the health and safety of vulnerable people as the province begins to recover from the COVID-19 pandemic. For that reason, our government has announced an additional investment of $255 million in one-time operating funding to enable a third phase of the SSRF, bringing the government’s total SSRF investment to $765 million.
1 Page 119 of 169
I am pleased to confirm that the County of Lennox & Addington will receive an additional $893,022 in provincial funding through a third phase of Ontario’s SSRF.
Program Details – Social Services Relief Fund Phase 3
To mitigate the continued impact of the COVID-19 pandemic on the homelessness sector, the Ministry has announced funding for a third phase of Ontario’s SSRF. This funding supports operating expenses only. Funding is to be used by Service Managers and Indigenous Program Administrators to off-set their eligible operating expenses (in accordance with the Social Services Relief Fund Phase 3 Program Guidelines) beginning March 1, 2021 and incurred up to December 31, 2021.
Additional funding to Service Managers and Indigenous Program Administrators will help allow staff to: • Maintain, monitor and improve infection prevention and control measures while there is community transmission and risk of transmission in congregate care settings such as emergency shelters; and • Ensure stability in the homelessness sector by continuing current services and supports that address the negative impact of the on-going COVID-19 pandemic on vulnerable households and more generally on Ontario’s economic recovery (e.g., impact of sustained reductions in or loss of income on housing stability and the need for rent supplements or support with rent arrears to avoid eviction).
Consistent with SSRF Phase 2, Service Managers are required to consider the use of operating funding for rental assistance (e.g., “rent banks”) to support renter households who may be in rental arrears and at a high risk of becoming homeless.
Of the additional funding, Service Managers and Indigenous Program Administrators may use up to three per cent of their allocation for program administration in line with the approach under the SSRF Phase 2.
Note that unlike the SSRF Phase 2, capital projects are not eligible for funding under the SSRF Phase 3. The funding is only for eligible operating expenses incurred during the funding period. Consistent with SSRF Phase 2, the Ministry will require monthly updates on expenditures under SSRF Phase 3.
This amendment forms part of your Community Homelessness Prevention Initiative (CHPI) Service Manager Service Agreement effective January 1, 2013 with Her Majesty the Queen in right of Ontario as represented by the Minister of Municipal Affairs and Housing (“Service Agreement”) and any breach of any of the terms of the amendment shall constitute an Event of Default under the Service Agreement. All other provisions, including Section 17 – Audits and Reviews, of the Service Agreement remain in full force and effect.
2
Page 120 of 169
Reporting Requirements Reporting requirements for this phase of the SSRF will be consistent with the current high-level CHPI reporting. However, these requirements will be augmented with monthly reporting to the Ministry. As well, Service Managers will be required to provide specific examples on the use of SSRF Phase 3 funding from time-to-time to demonstrate effectiveness of the investment.
To receive these additional SSRF Phase 3 funds, you are required to complete and submit the sign-back section of this letter and the enclosed Investment Plan, outlining the proposed uses of funding by each eligible spending category and projected quarterly funding needs in your service area and return it to the Ministry by March 22, 2021.
Service Managers are encouraged to engage with their local Public Health Unit throughout the delivery of the SSRF Phase 3, to ensure funds are being targeted where they are needed most.
You may submit your signed confirmation and Investment Plan via e-mail to: Jim Adams, Director of the Housing Programs Branch Ministry of Municipal Affairs and Housing [email protected]
If the signed-back letter and Investment Plan are not received by March 22, 2021, the Ministry will not be able to commit your allocation under the SSRF Phase 3 and will need to consider reallocating your portion of SSRF Phase 3 funding to other areas of the province. Please note that as this timeline cannot be amended, Service Managers are strongly encouraged to consider the use of emergency council sessions or other strategies to ensure they can complete and submit the required sign- back letter and Investment Plan by March 22, 2021.
Upon receipt of the sign-back and Investment Plan, the Ministry will confirm and communicate its approval of the Investment Plan, and will proceed to initiate your first payment based on your cash flow requirements outlined in the Investment Plan.
On a separate matter, at the onset of COVID-19, Ontario directed Service Managers to put in place outbreak-management plans to prepare for increases in COVID-19 cases in shelter spaces. With new COVID-19 variants of concern now in Ontario, there is an increased risk of spread to vulnerable people.
As a result, the Ministry recently directed Service Managers to add new requirements to their outbreak management plans and to sign and return updated Infection, Prevention and Control (IPAC) attestations. As communicated by the Ministry, these attestations must be signed and submitted to the Ministry by March 19, 2021.
As a reminder, for all provincial housing programs that provide operating funding, Service Managers must acknowledge support of the province in a form and manner as directed by the Ministry. While we understand these exciting funding 3
Page 121 of 169
opportunities are often met with anticipation by residents and community agencies, these communication protocols have been agreed to by Service Managers. If you wish to make an announcement of funding, I would like to remind you that you are required to notify your municipal services office well in advance for consideration by the province.
Again, protecting the health and well-being of all Ontarians continues to be the government’s number one priority. We sincerely appreciate your efforts to assist vulnerable people in your communities and I look forward to continuing to work together as we move forward with recovering from the COVID-19 pandemic.
Yours truly,
The Honourable Steve Clark Minister of Municipal Affairs and Housing
Enclosures c. Brenda Orchard, Chief Administrative Officer Lynn Chenier, Director, Prince Edward Lennox & Addington Social Services
4
Page 122 of 169
Addendum C to the Community Homelessness Prevention Initiative Program Guidelines Ministry of Municipal Affairs and Housing Program Guidelines – Social Services Relief Fund Phase 3
1 Introduction
The housing and homelessness sectors in Ontario have had to alter the ways in which they provide services to vulnerable populations due to the COVID-19 outbreak. Under the two previous phases of the Social Services Relief Fund (SSRF), $510 million in funding was made available to Service Managers and Indigenous Program Administrators to help a diverse range of vulnerable people, create longer-term housing solutions for people in need, and ensure that the housing and homelessness sector has the tools and support that they need to safely and successfully transition to recovery.
Building on these investments, the SSRF Phase 3 will provide $255 million in additional one-time operating funding. This investment will enable Service Managers and Indigenous Program Administrators to continue to fund the vital supports and services that were established to address the impacts of COVID-19 on vulnerable Ontarians from March 1, 2021 to December 31, 2021.
The initial SSRF was intended to support a range of vulnerable populations, including people living in community housing, supportive housing, people with low incomes, social assistance recipients, and others who require social services support as well as those experiencing homelessness.
SSRF Phase 2 built on this support and expanded the eligible uses of funding, with a focus on resiliency to future waves of COVID-19. It had the following objectives: 1. Mitigate ongoing risk for vulnerable people, especially in congregate care settings; 2. Encourage longer-term housing-based solutions to homelessness post-COVID- 19; and 3. Enhance rent assistance provided to households in rent arrears due to COVID- 19.
The intention of SSRF Phase 3 is to continue to help a diverse range of vulnerable people to meet their short-term critical needs, including people living in community
Page 1 of 7 Page 123 of 169
housing, supportive housing, people with low incomes, social assistance recipients, or others who require social services support as well as those that are experiencing homelessness.
The Ministry of Municipal Affairs and Housing (MMAH) will again be administering this investment to Service Managers through the existing Community Homelessness Prevention Initiative (CHPI) Service Agreement and to Indigenous Program Administrators through the Indigenous Supportive Housing Program Agreement. 1.1 Allocations
For SSRF Phase 3, all Service Managers have been provided with their funding allocation.
The $255 million in new provincial funding is being allocated to Service Managers and Indigenous Program Administrators based on their total share of previous SSRF funding, adjusted to ensure a minimum $500,000 allocation amount for each Service Manager. This is considered the best proxy for current need given the present uncertainty as it reflects costs for existing services currently funded that will need to be supported to December 31, 2021.
Prior to funds being flowed, Service Managers must agree to the terms and conditions of the funding through the execution of a sign-back letter and submission of an Investment Plan demonstrating how their initial planning allocations will be used to meet the objectives of the program. 1.2 Investment Plan
Prior to receiving their payments under SSRF Phase 3, Service Managers will be required to submit an Investment Plan to demonstrate how their funding allocations would be used.
The purpose of the Investment Plan is as follows: 1. To assess proposed uses of SSRF Phase 3 funding, in terms of eligibility under these Program Guidelines and alignment with local needs in their respective communities; and 2. To identify projected funding needs by spending category on a quarterly basis to December 31, 2021. 1.3 Program Administration and Flexibility
Service Managers will determine local needs and distribute the funding consistent with their Investment Plans, ensuring people are receiving the support they need.
Page 2 of 7 Page 124 of 169
There will be no requirement for a minimum or maximum amount of operating expenses in each spending category – Service Managers are best placed to determine local needs and will be provided the flexibility to determine these amounts. 1.4 Administration Fees
Service Managers will be permitted to use up to three (3) per cent of their approved funding allocation for administration costs in proportion to the funding paid for eligible services and supports.
Program administration costs may include costs for staff involved in the planning and administration of the program. It is expected that Service Managers will ensure that program administration funds are used efficiently.
Please note that costs for staff who directly deliver services to clients are not considered administration costs under the Program Guidelines. These costs are instead considered as eligible program operating costs and may be reported as such. 1.5 Accountability and Reporting
Service Managers will be required to report quarterly on actual expenditures for the previous financial quarter and revised projections for subsequent quarters by the relevant spending category. As part of these reporting requirements, it is also expected that Service Managers will be asked to report on the number of households served.
For year-end reports, Service Managers will be required to report on actual expenditures by spending category along with data collected on specific performance indicators.
Reporting under the SSRF Phase 3 will be separate from the reporting on base CHPI funding.
MMAH reserves the right to request additional reporting as required. 1.6 Audits and Reviews
Service Managers shall support MMAH in exercising its rights to audit and inspect the Service Manager to ensure program funding is used in compliance with these Program Guidelines as is set out in section 17 of the Service Manager’s CHPI Transfer Payment Agreement, with the necessary changes.
Page 3 of 7 Page 125 of 169
2 Funding
2.1 Eligible Use of Funding
All eligible operating expenses under the second phase of SSRF funding will be maintained under SSRF Phase 3.
Consistent with SSRF Phase 2, Service Managers are required to consider the use of operating funding for rental assistance to support renter households who may be in rental arrears and at a high risk of becoming homeless.
Eligible operating expenses refer to the use of funding in any of the four service categories under CHPI: Emergency Shelter Solutions, Housing and Related Supports, Other Services and Supports and Homelessness Prevention.
The eligible operating expenses include but are not limited to: • Expanding homeless shelter capacity; • Use of motels or hotels for isolation or to support social distancing; • Rental assistance such as funding for rent arrears and short-term housing allowances; • Transportation costs; • Food security; • Enhanced cleaning services; • Non-medical staffing requirements (e.g., enhanced outreach services); • Personal protective equipment; and • Minor retrofits, alterations and repairs under $50,000 that do not extend the useful life of pre-existing buildings or assets.
More broadly, this funding could also be used towards initiatives delivered through local service agencies like: • Rent bank and emergency energy funds; • Food banks and grocery gift cards; • Community outreach to support vulnerable populations in self-isolation; • Transportation for low-income individuals to get to and from medical appointments; and • Funding administration needs, including staffing.
In the event of uncertainty regarding the eligibility of a specific expense, Service Managers are encouraged to contact MMAH staff to seek clarification. For contact information, please see the “MMAH Staff Contacts” section.
Page 4 of 7 Page 126 of 169
2.2 Payments and Reporting
Following receipt of an executed sign-back letter and Ministry approval of the Investment Plan, MMAH will initiate the first payment based on projected first quarter funding needs identified in the Investment Plan.
A subsequent payment will be made quarterly in July and October.
Service Managers will be required to report on the data collected on specific performance indicators in year-end reports. For operating funding, the year-end report will capture information according to the requirements in the existing program agreement (e.g., by service category). Additionally, given the SSRF objectives, year- end reports will require information on the number of vulnerable households assisted by vulnerable population group.
MMAH reserves the right to request additional reporting as required. 2.3 Return of Funding
All eligible operating expenses must be spent by December 31, 2021.
All funding provided under the operating component that is not spent by December 31, 2021 or that is not used for an eligible expense under these Program Guidelines shall be returned to MMAH on demand.
All remedies under these Program Guidelines shall survive any termination or expiry of the Program.
Page 5 of 7 Page 127 of 169
3 Important Dates
SSRF Phase 3 will be delivered according to the following timelines:
Activity Date
Program Announcement March 10, 2021
Sign-back and completed Investment Plan due March 22, 2021
Initial payments initiated By March 31, 2021
Q1 report-back due July 15, 2021
Second payment initiated By July 15, 2021
Q2 report-back due October 15, 2021
Third (final) payment initiated By October 15, 2021
Expenditure deadline December 31, 2021
Q3 report-back due January 15, 2022
Year End Report and Final Attestation due May 31, 2022
Page 6 of 7 Page 128 of 169
COVID-19 Vaccine Distribution Task Groupe d'étude sur la distribution des Force vaccins contre la COVID-19
General (Ret’d) Rick Hillier Général (à la retraite) Rick Hillier Chair Président
25 Grosvenor Street 25, rue Grosvenor 11th Floor 11e étage Toronto ON M7A 1Y6 Toronto ON M7A 1Y6
[email protected] [email protected]
March 12, 2021
We have reached a major milestone - over 1,000,000 doses of vaccines have been administered in Ontario. While we should reflect on how far we have come, we must not stop pushing forward as this is only the beginning of the journey. There are many more vaccinations to administer to reach our goal of ensuring that every eligible Ontarian who wants a vaccine, receives one.
Ontario has reached another key milestone in protecting remote and isolated Indigenous communities against COVID-19, having visited all 31 fly-in northern communities and Moosonee to offer first doses of the vaccine as part of Operation Remote Immunity (ORI).
ORI is led by Ornge and was co-developed in partnership with the Nishnawbe Aski Nation (NAN) to ensure engagement of Indigenous leadership in how vaccines are offered to their communities.
ORI was officially launched on February 1, 2021 and aims to complete its work by the end of April 2021. The vaccine is being offered to community members 18 years of age or older. As of March 8, 2021, a total of 15,960 doses (12,843 first doses and 3,117 second doses) of the COVID-19 vaccine have been administered in Sioux Lookout and communities in scope for ORI. Administration of second doses has been completed in seven communities and is currently underway in nine more communities this week.
With vaccine supply stabilizing and over two million doses of the COVID-19 vaccine expected from the federal government before the end of March, the province will enter Phase Two of its vaccine rollout. Between April 2021 and July 2021, up to nine million Ontarians will be vaccinated.
During Phase Two, groups that will receive the vaccine include:
• Older adults between 60-79 years of age; • Individuals with specific health conditions and some primary caregivers; • People who live and work in congregate settings and some primary caregivers; • People who live in hot spots with high rates of death, hospitalizations and transmission; and • Certain workers who cannot work from home.
1 | Page
Page 129 of 169
For more detailed information on the priority groups, please visit: https://news.ontario.ca/en/backgrounder/60570/populations-eligible-for-phase-two-covid-19- vaccination
Starting March 15th, the province will launch an online booking system and a provincial customer service desk to answer questions and support appointment bookings at mass immunization clinics. This will initially support individuals over the age of 80 as part of Phase One, eventually extending to more groups during Phase Two. While some public health units are currently using their own booking systems to vaccinate individuals aged 80 and over, it is anticipated that most public health units will transition to the provincial booking system after it has launched.
With the approval of the AstraZeneca/COVISHEILD and Janssen (Johnson & Johnson) vaccines, and increased supplies coming into the province, we will be able to ramp up the number of doses administered daily. As supply increases, Ontarians will be able to get vaccinated in several new settings. In addition to hospitals, mobile clinics and mass vaccination clinics, the province is working with the pharmacy sector and with primary care professionals to offer vaccinations in primary care settings and community locations in collaboration with public health units.
NACI has provided the recommendation to extend the vaccination dose interval up to four months for all Health Canada approved COVID-19 vaccines while maintaining a strong and sustained level of protection from the virus. This news along with the approval of new vaccines will help us to reforecast and maximize the number of people receiving a first dose in a shorter timeframe, pending supply from the federal government. Ontario has accepted and will follow NACI's recommendations starting March 10th, with some limited exceptions.
Thank you, as always, for your continued support and leadership in our efforts.
Sincerely,
General (Ret’d) Rick Hillier Chair of the COVID-19 Vaccine Distribution Task Force
2 | Page
COVID-19 Vaccine Distribution Task Force Page 130 of 169
COVID-19 Vaccine Distribution Task Force Update #9
March 12, 2021 Vaccine Update
• Over 1,019,407 doses administered across the province.
• As of March 7, 2021, all adults in the 31 fly-in First Nations communities and Moosonee have been offered their first dose of the COVID-19 vaccine and second doses have commenced in some communities.
• As of March 8, 2021, Operation Remote Immunity has administered 15,960 doses, Page 131 of 169 including 12,843 first doses and 3,117 second doses.
• As part of its commitment to ensure an equitable vaccine rollout, Ontario will begin collecting sociodemographic data on a voluntary basis from individuals who get the COVID-19 vaccine starting Friday, March 5, 2021. Collecting this data will help the province have a more complete picture of who is being vaccinated, help ensure access to the vaccine for communities who are at-risk and disproportionately impacted by the pandemic and ensure that everyone who wants to be vaccinated is being reached.
2 Ontario’s COVID-19 Vaccine Distribution Plan • Ontario’s COVID-19 vaccine distribution plan is happening in three phases
• This phased approach is based on expert advice of the Ministers’ COVID-19 Vaccine Distribution Task Force and is aligned with the National Advisory Committee on Immunization
• The vaccination rollout is currently in Phase One, with over 1,019,407 doses administered Page 132 of 169 (as of March 10, 8 p.m.)
• The first phase of Ontario’s plan focused on vaccinating the province’s most vulnerable. We are now seeing the clear benefit of doing so, with a dramatic decrease in long-term care home cases and COVID-related deaths across all age groups
• Ontario has mapped out the transition into Phase Two of our vaccine plan and has identified the next groups of populations who will be eligible to receive the vaccine
• The timeline for Ontario’s three-phase vaccination distribution plan is dependent on vaccine supply and availability from the federal government
3 • As additional vaccines are approved by Health Canada and Ontario receives doses more regularly, the province will significantly increase the number of vaccines being administered daily Objectives of Ontario’s Vaccine Rollout
Ontario’s COVID-19 vaccine distribution plan is guided by the following objectives:
2. Prevent illness, Page 133 of 169 3. Reduce 1. Prevent death hospitalization and transmission ICU admission
In alignment with the Ethical Framework
These objectives align with Canada's pandemic response goal, which is also adopted by the National Advisory Committee on Immunization: "To minimize serious illness and overall deaths while minimizing societal disruption as a result of
4 COVID”. Phase Two:
Expanding Vaccines to More Page 134 of 169 Ontarians Vaccine Supply Update
Over the coming weeks, Ontario expects to receive more vaccines from the federal government, allowing the province to map out the transition to Phase Two of the rollout, which expands to more Ontarians.
• Pfizer -BioNTech o March 1 and 8: 173,160 doses each week Page 135 of 169 o March 15 and 22: 174,330 doses each week o March 29: 175,500 doses o April 5 and 12: 298,350 doses each week
• Moderna o Week of March 8: 160,500 doses o Week of March 22: 323,200 doses
• Ontario has received 194,500 doses of AstraZeneca the week of March 8, 2021
6 Evidence (Vaccinating by Age and Area) Vaccinating primarily based on age, with some adjustment for hot spots (and health conditions, congregate settings), will prevent more deaths, hospitalizations, ICU admissions, and cases of COVID-19.
Below are estimated outcomes for an age only versus an 10,779 age and area approach in Ontario, March 1 to May 31, 2021. 10,000 Page 136 of 169
7,012
5,000 4,656 Individuals 3,954
1,678 1,846 749 894 0 Prevented Cases Prevented Hospital Prevented ICU Prevented Deaths Admissions Admissions Vaccine based on just age Vaccine based on age and area
Source: Ontario COVID-19 Science Advisory Table 7 Phase Two (April 2021 – July 2021)
Following the best scientific evidence, phase two of Ontario’s vaccination distribution plan will continue vaccinating the population based on age and risk to prevent further death, hospitalization and transmission: 1. AGE Population Size Seniors Strategy • Older Ontarians (60-79), who are at greatest risk of death and hospitalization due to COVID-19, will be 2.5 Million targeted through a multi-channel approach. Page 137 of 169 2. AT-RISK
Health Conditions and Congregate Settings Strategy Health Conditions • Health conditions: A targeted rollout, leveraging primary care and speciality clinics, to vaccinate 2.9 Million individuals with specific health conditions (e.g., transplants) and some primary caregivers. Congregate Settings Strategy • Congregate settings: Targeted outreach to staff, residents and some caregivers in high-risk congregate settings to prevent further deaths and outbreaks. 0.2 Million
Relative Emphasis Hot Spot Strategy • PHUs will apply their local expertise and evidence to target based on age and risk; • Some PHUs will receive additional doses to also target ongoing hot spots with high rates of death, 0.9 Million hospitalization and transmission2. Vaccinations in hot spots will continue to focus on age. Cannot-Work-From-Home Strategy Keep workers safe, and protect essential services, by vaccinating those who cannot work from home. • 2.5 Million* The workers who cannot work from home (see appendix for list of the sectors) will receive vaccines8 at the end of Phase 2 (anticipated July 2021 dependent on supply).
*The workers’ population estimate does not remove double counting (i.e., some workers may get 8 vaccinated through any one of the strategies above). Phase Two Sequencing
The timelines for completing Phase Two and vaccinating the general population in Phase Three are dependent on several factors awaiting clarification at this time, including vaccine supply and uptake which is estimated at 75%. The sequencing below can be applied in any vaccine supply scenario.
Phase 2 Phase 3 2nd Dose Begins Today MAR APR MAY JUN JUL AUG-DEC
Over 801
Over 75 Page 138 of 169
Seniors Over 70
Aged 60-642 Over 65 Over 60
Health Specific health conditions Conditions & (+caregivers to those with highest-risk health conditions) Congregate Settings Congregate settings (+caregivers)
Hot Spots Hot-spots with high COVID incidence
Cannot - Cannot work from Work-From- Home home
Pfizer/Moderna, assumed dosage interval of 4 months. In decreasing age bands will be offered AstraZeneca (older adults may also choose to access this vaccine. 9 1 In addition to other phase 1, populations: Residents, staff, essential caregivers (including family caregivers) and other employees in congregate living settings for seniors; Frontline HCWs; Adults in First Nations, Métis and Inuit populations; and Adult recipients of chronic home health care. 2 Including some caregivers of those with specific health conditions. Eligible Health Conditions
Individuals with the following health conditions will be vaccinated in Phase 2:
Highest-risk (442K) At-risk (2.2M) • Organ transplant recipients • Immune deficiencies/ autoimmune disorders • Hematopoietic stem cell transplant • Stroke/cerebrovascular disease recipients • Dementia • People with neurological diseases in • Diabetes Page 139 of 169 which respiratory function may be • Liver disease compromised (e.g., motor neuron disease, • All other cancers myasthenia gravis, multiple sclerosis) • Respiratory diseases • Haematological malignancy diagnosed <1 • Spleen problems year • Heart disease • Kidney disease eGFR< 30 • Hypertension with end organ damage • Diagnosis of mental disorder High-risk (292K) • Substance use disorders • Obesity (BMI > 40) • Thalassemia • Other treatments causing • Pregnancy immunosuppression (e.g., chemotherapy, • Immunocompromising health conditions immunity- weakening medications) • Other disabilities requiring direct support care in 10 • Intellectual or developmental disabilities the community (e.g., Down Syndrome) Hot Spots
Populations across all public health units at greatest risk will receive vaccinations in Phase 2; however, 13 public health units will receive additional doses (up to 920k) to target historic and ongoing hot spots with high rates of death, hospitalization and transmission. Note these do not correspond to the COVID-19 Response Framework.
To identify hot spots, PHUs will use their local knowledge and expertise, as well as provincial data and information from the Science Table. Page 140 of 169 • Durham • Waterloo • Halton • Wellington Dufferin Guelph • Hamilton • Windsor Essex • Niagara • York • Ottawa • Toronto • Peel • South West • Simcoe Muskoka
Older adults in these regions may be vaccinated earlier in Phase Two than older individuals in non- hot spots given evidence of increased risk of death, severe illness and hospitalization in these regions.
11 Congregate Settings
At-risk staff, essential caregivers and residents (158K) from the following list of congregate settings will be vaccinated in Phase 2:
• Supportive housing • Developmental services / intervenor and supported independent living (SIL) • Emergency homeless shelters • Other homeless populations not in shelters
• Mental health and addictions congregate settings Page 141 of 169 • Homes for special care • Violence Against Women (VAW) shelters and Anti-Human Trafficking (AHT) residents • Children’s residential facilities • Youth justice facilities • Indigenous healing and wellness • Provincial and demonstration schools • On -farm temporary foreign workers • Bail beds & Indigenous bail beds • Adult correctional facilities
Caregivers in select congregate care settings:
• Developmental services, mental health and addictions congregate settings, homes for special care, children’s residential facilities, and Indigenous healing and wellness will be vaccinated as part of the vaccine 12 roll-out in congregate settings • These caregivers would be vaccinated at the same time as residents and staff in congregate settings using a programmatic approach Essential Caregivers
Essential Caregivers (400k) will be vaccinated in Phase Two:
• These are primary caregivers to those with highest-risk health conditions (1
primary caregiver); i.e., Organ transplant recipients, Hematopoietic stem cell Page 142 of 169 transplant recipients, Neurological diseases in which respiratory function may be compromised, Haematological malignancy diagnosed <1 year, Kidney disease eGFR< 30 • These caregivers would be vaccinated at the end of Phase 2 (at the same time as workers who cannot work from home)
13 Cannot Work From Home
Workers who cannot work from home in the following sectors will receive vaccines at the end of Phase Two:
First group of workers unable to work remotely (730K) to be vaccinated in parallel: • Elementary/ secondary school staff • Workers responding to critical events (e.g., police, fire, compliance, funeral, special constables) • Childcare and licenced foster care workers • Food manufacturing workers Page 143 of 169 • Agriculture and farm workers
Remaining workers unable to work remotely (1.4M) to be vaccinated in parallel: • High -risk and critical retail workers (grocery and pharmacies) • Remaining manufacturing labourers • Social workers (incl. youth justice) • Courts and justice system workers (incl. probation and parole) • Lower -risk retail workers (wholesalers, general goods) • Transportation, warehousing and distribution • Energy, telecom (data and voice), water and wastewater management • Financial services • Waste management • Mining, oil and gas workers
14 AstraZeneca: Protecting Older Ontarians
• Aligned with NACI recommendations, Ontario will begin offering AstraZeneca to populations aged 60-64, with decreasing age in small age bands at pharmacies, primary care, mass clinics or other suitable sites Page 144 of 169 • Starting with populations aged 60-64 is also aligned with the latest evidence that recommends vaccinating primarily based on age. Doing so will help reduce illness and hospitalizations
• AstraZeneca will be offered with informed consent, including discussion about current vaccine options, information about efficacy, and the timing of future vaccine options
15 Vaccine Booking System & Call Centre
Pilot Regions oKingston, Frontenac, and Lennox and Addington oPeterborough County-City oHastings and Prince Edward Counties oLeeds, Grenville, and Lanark oGrey Bruce oLambton Page 145 of 169
Pilot progress to date • The testing of the booking system began Monday with eligible citizens of the Kingston and Lambton Health Units being the first to be invited to book online vaccine appointments
• Peterborough and Leeds, Grenville and Lanark Health Units began testing the booking system on Tuesday; Grey Bruce and Hastings Prince Edward Counties Health Units began testing on Wednesday
• As of March 8th, 1006 appointments booked for 503 patients.
• Although still early, the pilot of the booking system is sufficiently supporting appointment bookings and integrating with COVax 16 ON Page 146 of 169
March 17, 2021
Good afternoon,
I am happy to provide you with the news that my ministry is moving forward with the Consolidated Linear Approach for stormwater and sewage collection systems. The notice is available on the Environmental Registry, at https://ero.ontario.ca/notice/019- 1080 (Number 019-1080).
Under this new consolidated process, you will no longer need to submit individual “pipe by pipe” applications for future alterations provided they meet the requirements and all other ministry approved conditions. Simple, routine changes including alterations, extensions, enlargements or replacement projects could be pre-authorized to begin construction without needing separate approvals for each project.
Projects that pose a significant risk to the environment will still receive the time and attention they are due.
These changes will allow my ministry and your municipal officials to focus efforts on higher-risk projects and get shovels in the ground sooner on critical infrastructure projects that so many of our towns and cities desperately need.
Ministry staff will be following up with you shortly with more details on how to apply for your Consolidated Linear Environmental Compliance Approval.
In the meantime, if you have any questions please do not hesitate to reach out to Christopher Manning, the ministry’s Licensing Program Coordinator, Client Services and Permissions Branch, at [email protected] or 647-982-8740.
Sincerely,
Jeff Yurek Minister of the Environment, Conservation and Parks
Page 147 of 169
The Corporation of the County of Lennox & Addington
By-Law No. A By-Law to Set Tax Ratios and Tax Rate Reductions for the County of Lennox and Addington and Local Municipal Purposes for the Taxation Year 2021
WHEREAS it is necessary for the Council of the County of Lennox & Addington, pursuant to Section 308 of the Municipal Act, 2001 S.O. 2001, C.25 as amended, (“Municipal Act”) to establish tax ratios for 2021 for the County of Lennox & Addington and its lower tier municipalities;
AND WHEREAS, the tax ratios determine the relative amount of taxation to be borne by each property class;
AND WHEREAS, pursuant to Section 7 of the Assessment Act R.S.O. 1990, C.A.31 as amended (“Assessment Act”) the property classes have been prescribed by the Minister of Finance;
AND WHEREAS, the County of Lennox & Addington may elect to have optional property classes apply as set out in regulations made under the Assessment Act;
AND WHEREAS, it is necessary for the County of Lennox & Addington pursuant to Section 313 of the Municipal Act to establish tax rate reductions for prescribed subclasses as set out in Section 8 of the Assessment Act for the County of Lennox & Addington and its lower tier municipalities;
NOW THEREFORE, The Council of the Corporation of the County of Lennox & Addington enacts as follows:
1. That the large industrial and new multi-residential optional property classes apply within the County of Lennox & Addington and its lower tier municipalities;
2. That for the taxation year 2021, the property class tax ratios shall be as follows:
Residential 1.000000 Multi-Residential 2.000000 New Multi-Residential 1.000000 Commercial 1.417467 Industrial 2.170000 Large Industrial 2.730000 Landfill 1.961718 Pipe Line 1.297200 Farm 0.250000 Managed Forests 0.250000
Page 148 of 169
3. That for the taxation year 2021, the tax rate reductions shall be as follows:
a) All subclasses of Farmland Awaiting Development for all Property Classes is 75%
b) All subclasses of Small-Scale On-Farm Businesses in the Industrial and Commercial Property Classes is 75%
That this by-law shall come into force and take effect on the first day of January 2021.
Read a first, second and third time and finally passed this twenty-fourth day of March 2021.
Clerk Warden
Page 149 of 169
The Corporation of the County of Lennox & Addington
By-Law No.
A By-Law to Set and Levy the Rates of Taxation for County Purposes for the Taxation Year 2021
WHEREAS it is necessary for the Council of the County of Lennox & Addington, pursuant to the Municipal Act to raise certain sums for the 2021 taxation year;
AND WHEREAS the sums required by taxation in the year 2021 for general County purposes are to be levied by the Lower Tier Municipalities as directed by County By-law;
AND WHEREAS the sums required by taxation in the year 2021 for special Library purposes are to be levied by the Lower Tier Municipalities, excluding the Township of Addington Highlands, as directed by County By-law;
AND WHEREAS the tax ratios for each property class for the 2021 taxation year have been established,
NOW THEREFORE the Council of the Corporation of the County of Lennox & Addington hereby enacts as follows:
1. a) For the year 2021, in the County of Lennox & Addington, the Lower Tier Municipalities shall levy the rates of taxation per current value assessment for general purposes as set out in Schedule “A” attached hereto and forming part of this by-law.
b) For the year 2021, in the County of Lennox & Addington, the Lower Tier Municipalities, excluding the Township of Addington Highlands, shall levy the rates of taxation per current value assessment for library purposes as set out in Schedule “B” attached hereto and forming part of this by-law.
2. For payments in lieu of taxes due to the County of Lennox and Addington, the estimated amount set out in Schedule “C” attached hereto will be used until such time during the year that an actual amount is available. At that time the installment payments will be adjusted accordingly.
3. Payments of all amounts directed to be levied on property assessment pursuant to the provisions of the By-law and as set out in Schedule “C” attached hereto and forming part of this by-law, shall become due and payable in the amount and at the time as follows:
a) 25 percent of the amount required for County purposes for the prior year on March 31, 2021.
b) 50 percent of the amount required for County purposes in the current year, less the amount of the installment paid under paragraph (a), on June 30, 2021.
c) 25 percent of such current amount on September 30, 2021.
d) the balance of the entitlement for the year on December 15, 2021.
Page 150 of 169
4. In the case of non-payment of any installment, or portion thereof, on the due dates set out, the municipality so in default shall pay interest thereon from the date of default at the County’s borrowing rate.
5. This By-law shall come into force and take effect on the first day of January 2021.
READ a first, second and third time and finally passed on this twenty-fourth day of March 2021.
Clerk Warden
Page 151 of 169
Schedule "A" to By-law No.
COUNTY OF LENNOX & ADDINGTON
2021 TAX RATES FOR GENERAL LEVY Schedule A PROPERTY CLASS TAX LOYALIST GREATER STONE ADDINGTON TOTAL RATE NAPANEE MILLS HIGHLANDS
Residential/Farm (RT ) 0.00497314 9,086,520 7,698,746 4,279,262 2,460,281 23,524,809 Farmland awaiting Development (R1) 0.00124329 0 109 0 0 109
Multi Residential (MT) 0.00994628 409,279 375,499 15,874 13,696 814,348
New Multi Residential (NT) 0.00497314 0 69,772 0 0 69,772 Commercial - Occupied (CT,CH,ST,DT,DH, & GT) 0.00704926 273,217 1,039,752 57,506 68,936 1,439,411 Commercial Small Scale on Farm (C7) 0.00176232 0 45 73 0 118 Commercial - Excess & Vacant Land (CU,DU,SU & CX) 0.00704926 21,036 107,730 1,948 1,328 132,042 New Construction Commercial (XT, YT,ZT) 0.00704926 113,072 326,820 12,325 19,932 472,149 New Construction Commercial Small Scale on Farm (X7) 0.00176232 5 0 0 0 5 New Construction Commercial Excess Land (XU,YU,ZU) 0.00704926 2,756 5,953 0 0 8,709
Industrial - Occupied (IT & IH) 0.01079171 104,204 142,699 31,247 2,480 280,630 Industrial - Excess & Vacant Land (IU, IK, IJ & IX) 0.01079171 72,885 46,026 6,958 1,147 127,016
New Construction Industrial (JT) 0.01079171 128,176 44,977 55,043 0 228,196 New Construction Industrial Small Scale on Farm (J7) 0.00269793 127 0 0 0 127 New Construction Industrial Excess Land (JU) 0.01079171 12,379 3,749 12,863 0 28,991 Large Industrial - Occupied (LT, LI, LN, LS & LH) 0.01357667 208,640 813,258 122,661 0 1,144,559 New Construction Large Industrial (KH) 0.01357667 0 41,523 0 0 41,523 Large Industrial - Excess & Vacant Land (LU & LK) 0.01357667 0 3,348 747 0 4,095 New Constructuon Large Industrial Excess Land (KK) 0.01357667 0 4,497 0 0 4,497
Landfill (HT) 0.00975590 0 0 0 0 0
Pipelines (PT) 0.00645116 190,774 122,882 3,264 0 316,920
Farm (FT) 0.00124329 104,862 201,402 111,413 3,653 421,330
Managed Forests (TT) 0.00124329 1,184 1,365 4,188 5,525 12,262
10,729,116 11,050,152 4,715,372 2,576,978 29,071,618 Page 152 of 169
Schedule "B" to By-law No.
COUNTY OF LENNOX & ADDINGTON
2021 TAX RATES FOR LIBRARY SERVICES LEVY Schedule B PROPERTY CLASS TAX LOYALIST GREATER STONE ADDINGTON TOTAL RATE NAPANEE MILLS HIGHLANDS
Residential/Farm (RT ) 0.00026480 483,826 409,931 227,854 1,121,611 Farmland Awaiting Development (R1) 0.00006620 0 6 0 6
Multi Residential (MT) 0.00052960 21,793 19,994 845 42,632
New Multi Residential (NT) 0.00026480 0 3,715 0 3,715 Commercial - Occupied (CT,CH,ST,DT,DH, & GT) 0.00037535 14,548 55,363 3,062 72,973 Commercial Small Scale on Farm (C7) 0.00009384 0 2 4 6 Commercial - Excess & Vacant Land (CU,DU,SU & CX) 0.00037535 1,120 5,736 104 6,960 New Construction Commercial (XT, YT,ZT) 0.00037535 6,021 17,402 656 24,079 New Construction Commercial Small Scale on Farm (X7) 0.00009384 0 0 0 0 New Construction Commercial Excess Land (XU,YU,ZU) 0.00037535 147 317 0 464
Industrial - Occupied (IT & IH) 0.00057462 5,548 7,598 1,664 14,810 Industrial - Excess & Vacant Land (IU, IK, IJ & IX) 0.00057462 3,881 2,451 371 6,703
New Construction Industrial (JT) 0.00057462 6,825 2,395 2,931 12,151 New Construction Indjustrial Small Scale on Farm (J7) 0.00014365 7 0 0 7 New Construction Industrial Excess Land (JU) 0.00057462 659 200 685 1,544 Large Industrial - Occupied (LT, LI, LN, LS & LH) 0.00072290 11,109 43,303 6,531 60,943 New Construction Large Industrial (KH) 0.00072290 0 2,211 0 2,211 Large Industrial - Excess & Vacant Land (LU & LK) 0.00072290 0 178 40 218 New Contructuon Large Industrial Excess Land (KK) 0.00072290 0 239 0 239
Landfill (HT) 0.00051946 0 0 0 0
Pipelines (PT) 0.00034350 10,158 6,543 174 16,875
Farm (FT) 0.00006620 5,583 10,724 5,932 22,239
Managed Forests (TT) 0.00006620 63 73 223 359
571,288 588,381 251,076 0 1,410,745 Page 153 of 169
Schedule "C" to By-law No.
COUNTY OF LENNOX & ADDINGTON
2021 COUNTY LEVY SCHEDULE Schedule C GENERAL LIBRARY TOTAL ESTIMATED MUNICIPALITY LEVY LEVY LEVY PIL TOTAL
LOYALIST 10,729,116 571,288 11,300,404 537,642 11,838,046
GREATER NAPANEE 11,050,152 588,381 11,638,533 51,784 11,690,317
STONE MILLS 4,715,372 251,076 4,966,448 19,655 4,986,103
ADDINGTON HIGHLANDS 2,576,978 0 2,576,978 60,796 2,637,774
29,071,618 1,410,745 30,482,363 669,877 31,152,240
MUNICIPALITY 31-Mar-21 30-Jun-21 30-Sep-21 15-Dec-21 TOTAL
LOYALIST 2,807,214 3,111,809 2,959,512 2,959,511 11,838,046
GREATER NAPANEE 2,781,152 3,064,006 2,922,579 2,922,580 11,690,317
STONE MILLS 1,181,256 1,311,795 1,246,526 1,246,526 4,986,103
ADDINGTON HIGHLANDS 632,399 686,488 659,444 659,443 2,637,774
7,402,021 8,174,098 7,788,061 7,788,060 31,152,240 Page 154 of 169
Staff Report to County Council
Prepared by: Chris Wagar, Director, Infrastructure Services
Subject: Proposed By-Laws
Date: March 12, 2021
Recommendation:
That the March 12, 2021 – staff report re: Proposed By-laws (Director, Infrastructure Services) be noted and received.
Preamble:
As part of an extensive by-law review, Infrastructure Services staff have become aware that revisions are required to the by-law to Delegate Authority to Temporarily Close a Highway, as well as the by- law to appoint an Area Weed Inspector.
Information/Discussion/Analysis:
Temporarily Close a Highway By-Law
The current by-law gives authority to a committee comprised of the Warden, the Chief Administrative Officer, Director, Financial Services and the Technical Coordinator, Roads and Bridges to consider temporary closures for community events, construction and maintenance activities and emergencies. Circulating the closure form to all necessary parties for signature is very time-consuming and in many cases the signers are not familiar with the specifics of the closure. In order to streamline the process, the revised by-law would give authority for temporarily closures to the Director, Infrastructure Services or his designate.
Appoint Area Weed Inspector(s) By-Law
The Weed Control Act requires that the Council of every upper tier municipality shall by by-law appoint an area weed inspector to enforce the Weed Control Act in the area within the Council’s jurisdiction. The previous by-law named an outside law enforcement agency that is no longer performing these duties. The proposed by-law will appoint three Infrastructure Services staff members. This will ensure the County is in compliance with the Act and enable staff to carry out the duties in-house.
Page 155 of 169 Financial Impact:
Appointing staff members to perform weed inspection duties will save the cost of the contract with an outside enforcement agency.
Connection to Strategic Priorities:
• Maintain Infrastructure Excellence (Pride in our fiscal and environmental stewardship)
Attachments:
• By-law 2942/03 • Road Closure Request Review Form
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 12, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations.
Page 156 of 169
The Corporation of the County of Lennox and Addington
By-law No. ______/21
A By-law to Repeal By-law No. 2942/03 and to Delegate Authority to Temporarily Close a Highway under the Jurisdiction of the Corporation of the County of Lennox and Addington Road System
WHEREAS, Section 23.1 of the Municipal Act 2001 provides authority for a municipality to delegate the power to close a highway temporarily;
AND WHEREAS, the Council of the Corporation of the County of Lennox and Addington deems it necessary and expedient to delegate the authority to close a highway temporarily under specific conditions;
NOW THEREFORE, the Council of the Corporation of the County of Lennox and Addington enacts as follows:
1. That the Director, Infrastructure Services or his designate be authorized to temporarily close a highway or portion thereof;
2. That this authority be limited to temporary road closures for the following purposes: a. Emergency; b. Construction, repair, maintenance and related activities; c. Social, recreational, community, athletic, cinematography and related activities;
3. That By-law No. 2942/03 is hereby repealed in its entirety;
4. That this by-law shall come into force and take effect upon its final passing by the Council of the Corporation of the County of Lennox and Addington.
Read a first, second and third time and finally passed this twenty-fourth day of March, 2021.
Clerk Warden
Page 157 of 169
The Corporation of the County of Lennox and Addington
By-law No. ______/21
A By-law to Repeal By-law No. 3035/06 and to Appoint an Area Weed Inspector for The County of Lennox and Addington
WHEREAS Section 6(1) of the Weed Control Act, R.S.O. 1990, c. W.5, requires that the Council of every upper tier municipality shall by by-law appoint an area weed inspector to enforce the Weed Control Act in the area within the Council’s jurisdiction;
WHEREAS Section 436 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, authorizes a municipality to pass by-laws providing that the municipality may enter on land for the purpose of carrying out inspections, to determine compliance with a by-law, direction, order, or condition of license;
WHEREAS Sections 444 and 445 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provide that, where a municipality is satisfied that a contravention of a by- law has occurred, the municipality may make an order to discontinue or correct the contravention of the by-law;
AND WHEREAS Section 446 of the Municipal Act, 2001, S.O. 2001, c.25, as amended, provides that, where a municipality directs or requires by by-law or otherwise that a matter or thing be done, in default of it being done by the person directed or required to do it, such matter or thing may be done at the person’s expense, and that the municipality may recover the cost of doing such thing or matter by action or by adding the costs to the tax roll and collecting them in the same manner as taxes;
WHEREAS Section 446 of the Municipal Act, 2001, S.O. 2001, c.25, as amended provides that a local municipality shall, upon the request of its upper tier municipality, add costs of the upper tier municipality to the tax roll;
1. Definitions
In this by-law:
Council means the Council of the Corporation of the County of Lennox and Addington.
Noxious Weed means any plant that is so designated under the Weed Control Act, R.S.O. 1990, as amended.
Weed Control Act means the Weed Control Act, R.S.O. 1990 c. W.5 as amended.
Page 158 of 169
By-law No. /21 Page 2
2. Noxious Weeds
Every property shall be kept free of Noxious Weeds pursuant to the Weed Control Act.
3. Weed Inspection
(i) Weed inspection will be carried out in accordance with the Powers of Inspectors, Section 12 of the Weed Control Act. (ii) An inspector who finds noxious weeds on land within his or her jurisdiction may issue and order for the destruction of weeds in accordance with Section 13 of the Weed Control Act. (iii) Failure to comply with an order will be addressed in accordance with Section 15 of the Weed Control Act. (iv) Destruction of weeds may be carried out in accordance with Section 16 of the Weed Control Act.
4. Appointment
That Jim Klaver, County of Lennox and Addington, 97 Thomas Street East, Napanee, ON K7R 4B9; and
Dan Baxter, County of Lennox and Addington, 97 Thomas Street East, Napanee, ON K7R 4B9; and
Chris McTaggart, County of Lennox and Adding, 97 Thomas Street East, Napanee, ON K7R 4B9;
are hereby appointed as Weed Inspectors for the County of Lennox and Addington to carry out and perform the duties required of them under the provisions of the Weed Control Act, and any amendments thereto, and any regulations passed thereunder.
5. Remuneration
The appointed weed inspectors shall receive remuneration in accordance with their pay grades and levels as established by the County of Lennox & Addington.
NOW THEREFORE, the Council of the Corporation of the County of Lennox and Addington enacts as follows:
1. That if a court of competent jurisdiction should declare any section or a part of this By- Law to be invalid, the remainder of this By-Law shall continue in force unless the court makes an order to the contrary; and
Page 159 of 169
By-law No. /21 Page 3
2. That By-law No. 3035-06 is hereby repealed in its entirety; and
3. That this by-law shall come into force and take effect upon its final passing by the Council of the Corporation of the County of Lennox and Addington.
Read a first, second and third time and finally passed this twenty-fourth day of March, 2021.
Clerk Warden
Page 160 of 169
Staff Report to County Council
Prepared by: Lynn Chenier, Director, Social Services
Subject: The HUB Child and Family Centre Legal Agreement
Date: March 11, 2021
Recommendation:
That the March 11, 2021 – staff report re: HUB Child and Family Centre Legal Agreement (Director, Social Services) be noted and received.
Preamble:
At the September 23, 2020 meeting, County Council passed the following resolution:
“That Lennox and Addington County Council approve the Hub Child and Family Centre’s request to receive an upset limit of $350,000 from the Children’s Services Reserve Fund.”
Information/Discussion/Analysis:
The agreement for the Hub Child and Family Centre is ready and the by-law which follows will provide for its execution.
Financial Impact:
The funding requested is included within the Children’s Services Reserve Funds.
Connection to Strategic Priorities:
• Fostering Growth and Opportunity
Approvals:
Brenda Orchard, Chief Administrative Officer Approved – March 11, 2021
Mission To enhance the quality of life and sense of place in Lennox and Addington through teamwork, innovation, sustainability and customer service excellence.
Vision To be a vibrant, viable and healthy community celebrating our rich historic and natural assets while supporting opportunities for future generations. Page 161 of 169
The Corporation of the County of Lennox and Addington
By-Law No. ______
A By -Law to Authorize the Execution of A Capital Funding Agreement Through the Children’s Services Reserve Fund Between The HUB Child and Family Centre and The Corporation of the County of Lennox and Addington
WHEREAS, pursuant to Section 8 of the Municipal Act, 2001, as amended, the municipality is empowered to pass by-laws for the operation of the municipality and to enter into agreements;
AND WHEREAS, the County of Lennox and Addington has Children’s Services Reserve Funding to support and improve children’s services through expansion of child care and early years programs;
AND WHEREAS, The Hub Child and Family Centre requires funding to pay for renovation costs to create early years programming space;
AND WHEREAS the Council of the County of Lennox and Addington deems it appropriate for the County of Lennox and Addington, to enter into a Capital Funding Agreement with The Hub Child and Family Centre for the above mentioned project;
NOW THEREFORE, The Corporation of the County of Lennox and Addington enacts as follows:
1. That the Corporation of the County of Lennox and Addington enter into a Funding Agreement through the use of the Children’s Services Reserve Funds with The Hub Child and Family Centre in the general form and content as Schedule “A” attached hereto.
2. That the Warden and the Chief Administrative Officer/Clerk be confirmed as the signing officers for The Corporation of the County of Lennox and Addington.
Read a first, second and third time and finally passed this twenty-fourth day of March 2021.
Clerk Warden
Page 162 of 169
Schedule “A” to By-Law #______
THIS AGREEMENT made in duplicate this ______day of ______, 20___.
BETWEEN:
THE CORPORATION OF THE COUNTY OF LENNOX AND ADDINGTON ON BEHALF OF PRINCE EDWARD LENNOX AND ADDINGTON SOCIAL SERVICS
Hereinafter called “PELASS” OF THE FIRST PART
- and -
THE HUB CHILD AND FAMILY CENTRE
Hereinafter called the “Operator” OF THE SECOND PART
1. INTERPRETATION
“Agreement” means this Agreement.
“Children’s Services Reserve means the funding reserved by the County Funding” of Lennox and Addington for the expansion of child care and early years services.
“Capital Loan” means the sum of $350,000 Capital Funding described in Clause 2.7 hereof.
“Council” means the Council of Lennox and Addington.
“Social Services Committee” means the Prince Edward Lennox and Addington Social Service Committee
“EarlyON Centre” means an EarlyON centre as defined by the Ministry of Education
“Child Care Early Years Act” means the Child Care Early Years Act, 2014 as may be amended; or any other Act and/or Statute to replace the Child Care Early Years Act as it pertains to requirements and specifications of childcare centers.
“Early Years Services” means the provision of services as an EarlyON Service Provider.
“Ministry” means the Ministry of Education of the Province of Ontario, or any other Ministry or entity responsible to maintain compliance with the Child Care Early Years Act.
“Dispute” means any dispute between the parties arising from this Agreement, including but not limited to disputes relating to the interpretation, breach, termination or enforceability of this Agreement.
Page 163 of 169
“Premises” means, “10 McFarland Court Picton, ON ”.
“Eligible Costs” third party invoices paid by the
Operator directly related to the renovation of the Project
“Project” renovations of the Hub Child and Family Centre addition to their main site located at 10 McFarland Court, Picton ON
“Term” means a five (5) year period commencing March 1, 2022.
2. RECITALS
2.1. Prince Edward Lennox and Addington Social Services is committed, through the use of the Children’s Services Reserve Fund, to support and improve childcare and early years programs through expansion and re- engineering. 2.2. The Operator is an active not for profit corporation and is an EarlyON Service Provider. 2.3. The Operator will use the Capital Loan on the Premises to create space for the relocation of their EarlyON Programs and services to support families. 2.4. The Operator is the owner of the Centre located on the Premises. 2.5. The Operator requires Reserve Funding to pay for the renovation costs of building an addition to their Licensed Child Care Centre to create space for EarlyON programming and such funding shall be provided by PELASS to the Operator pursuant to the terms of this Agreement. 2.6. Social Services at its meeting held September 10, 2020, recommended to Lennox and Addington County Council that disbursement of up to $350,000.00 from the Children’s Services Reserve Funding to support the project, be approved as an interest free loan, with mutually agreeable re- payable terms. Lennox and Addington County Council at its meeting held September 23, 2020, approved the Social Services recommendation. 2.7. The Capital Loan represents one hundred (100%) of PELASS’s total contribution to the estimated cost of the project. The Operator is responsible to pay all other project costs, and to repay the $350,000 interest free loan to PELASS.
3. PAYMENT OF CHILDREN’S SERVICES RESERVE FUNDING
3.1. PELASS shall pay to the Operator forthwith upon the execution of this Agreement by all of the parties hereto the sum of one hundred and seventy five thousand dollars ($175,000.00) being fifty (50%) per cent of the Capital Loan. The Eligible Costs shall be claimed by the Operator submitting the Declaration of Expenses Incurred and the Report of Expenses Incurred reconciliation forms (see Appendix A) including copies of receipts for all expenditures. 3.2. PELASS shall pay to the Operator the lesser of the sum of one hundred and seventy five thousand dollars ($175,000.00) being the balance of the Capital Loan and the total actual cost less $175,000, forthwith upon the Operator delivering to PELASS all of the following: (a) the final occupancy approval for the premises; (b) a Declaration of Expenses Incurred and the Report of Expenses Incurred reconciliation forms (see Appendix A) including copies of receipts for all expenditures incurred by the Operator to renovate the Premises.
Page 164 of 169
3.3. Notwithstanding Clauses 3.1 and 3.2 hereof and the payment by PELASS to the Operator of the whole of the Capital Loan, in the event that the financial cost summary referred to in Clause 3.2(b) hereof shows that the
actual financial cost incurred by the Operator for the renovations to the Premises totals less than the Capital Loan paid to the Operator under Clauses 3.1 and 3.2 hereof, PELASS shall be entitled to seek a reimbursement from the Operator of the amount representing the difference between the Capital Loan paid to the Operator and the lesser amount of the actual financial cost incurred by the Operator to renovate the Premises. 3.4. The Capital Loan of $350,000 is the upset limit to be funded for this project under this agreement.
4. COVENANTS OF THE OPERATOR
4.1. The Operator covenants and agrees to strictly apply the whole of the Children’s Services Reserve Funding to expenditures related to the Project. Any unused portions of funding not required for building renovations will be promptly returned to PELASS.
4.2. The Operator covenants and agrees to operate an EarlyON Centre at the Premises throughout the Term. The Operator will remain in compliance with the Child Care and Early Years Act.
4.3. The Operator further covenants and agrees that during the Term the Operator will not demolish or make major alterations or additions to the whole or any part of the Premises used for the EarlyON Services without the prior written consent of PELASS, and such consent is not to be unreasonably withheld.
4.4. The Operator further covenants and agrees to operate the EarlyON program at the Operator’s sole cost and expense and in accordance with all applicable legislation.
4.5. The Operator further covenants and agrees to indemnify and save harmless PELASS and County Councils, its employees and agents from all claims, demands, actions, causes of action and liabilities of any nature brought against PELASS and/or County Councils in respect of any loss, damage, injury or death to any person or property arising directly or indirectly out of the performance or non-performance by the Operator, its employees or agents, of any obligation of the Operator under this Agreement.
5. CAPITAL LOAN REIMBURSEMENT
5.1 The Operator shall repay the interest-free loan (upset limit of $350,000) to PELASS based on the following repayment terms: • $70,000 on March 1, 2022 • $70,000 on March 1, 2023 • $70,000 on March 1, 2024 • $70,000 on March 1, 2025 • $70,000 or balance of loan repayable, whichever is less on March 1, 2026
Both parties agree that the amounts listed above may be negotiated up or down with the mutual consent of both parties.
Page 165 of 169
5.2 If at any time during the Term;
a) The Operator ceases to exist or operate from the Premises or fail to
comply
with any material covenant of this Agreement, the Operator shall be required to pay the balance owing in full.
5.3 The Operator agrees to provide a (rank to be determined) collateral Charge on its real property as security for the Capital Loan in favour of PELASS and default on this loan agreement shall constitute default on the said Charge and vice versa. Standard Charge Terms 200033 shall be incorporated by reference. PELASS’s solicitor shall prepare the Charge for execution by the Operator, as represented by its own solicitor, and it shall be registered prior to funding being made.
6. NOTICE
6.1 Any demand or notice to be given pursuant to this Agreement shall be properly made and given if made in writing and either delivered to the party for whom it is intended to the address as set out below or sent by prepaid registered mail addressed to such party as follows:
(a) where PELASS is the intended recipient;
PRINCE EDWARD LENNOX AND ADDINGTON SOCIAL SERVICES 95 Advance Avenue Napanee, ON K7R 3Y5 Attention: Lynn Chenier, Director, Prince Edward Lennox and Addington Social Services
(b) where the Operator is the intended recipient:
The Hub Child and Family Centre 10 McFarland Court Picton, ON K0K 2T0 Attention: Susan Quaiff, Executive Director
Or such other addresses as the parties may from time to time notify in writing, and any demand or notice so made or given shall be deemed to have been properly made or given and received on the day on which it shall have been so delivered or, if mailed, then, in the absence of any interruption in postal service affecting the delivery or handling thereof, on the day following five business days following the date of mailing.
7. GENERAL PROVISIONS
7.1 Should any provision of this Agreement be declared or found to be illegal, unenforceable, legally ineffective or void, then each party shall be relieved of any obligation arising from such provision, but the balance of this Agreement, if capable of performance, shall remain in full force and effect.
7.2 No term or provision of this Agreement shall be deemed waived and no breach consented to, unless such waiver or consent is in writing and signed by an authorized representative of the party claimed to have waived or consented.
Page 166 of 169
7.3 This Agreement shall not be assigned in whole or in part by PELASS or by the Operator without the prior written consent of the other.
7.4 This Agreement may not be varied, altered, amended or supplemented except by an instrument in writing duly executed by the parties.
7.5 Nothing contained in this Agreement, expressed or implied, shall confer upon any person, corporation or other entity, other than the parties hereto and their successors in interest and assigns, any rights or remedies under or by reason of this Agreement.
7.6 The provisions of this Agreement shall remain in force and effect to the benefit of and be binding upon each of the parties hereto and their respective successors and assigns.
7.7 This Agreement shall be interpreted in accordance with the laws of the Province of Ontario.
7.8 This Agreement constitutes the entire agreement between the parties with respect to the subject matter of the Agreement and it supersedes all previous negotiations, communications and other agreements whether written or oral, unless incorporated by reference in this Agreement.
IN WITNESS WHEREOF the parties hereto have executed this Agreement.
COUNTY OF LENNOX AND ADDINGTON
Per: ______Brenda Orchard, CAO
Per: ______Ric Bresee, Warden
THE HUB CHILD AND FAMILY CENTRE
Per: ______Susan Quaiff, Executive Director
Per: ______Kelly Roblin, Board President
Page 167 of 169
CHILDREN’S SERVICES RESERVE FUNDING DECLARATION OF EXPENSES INCURRED
Please complete and attach the Report of Expenses Incurred. Additional sheets may be used if required.
Number of Receipts Attached: ______Total Expenses Incurred: $______
We the Undersigned Certify That the Items we are claiming: (a) Have been received in good condition (b) Will be used only for the purpose which they were requested (c) Have been paid for (d) Are included in the approved Children’s Services Funding Allocation (e) Items have been entered into our asset inventory records
Dated this ______day of ______, 20______
Signature and Title of Authorized Official (Service Provider Director or Designate)
Signature and Title of Authorized Official (Board Member or Officer of the Corporation with signing authority)
Page 168 of 169
Appendix ‘A’
CHILDREN’S SERVICES RESERVE FUNDING REPORT OF EXPENSES INCURRED
Organization Name:
Address:
Vendor Receipt Amount Description of Item Name Number (including Shipping & Taxes)
$
TOTAL AMOUNT
LESS HST Rebate
TOTAL REQUEST
Please note: Only include the portion of HST costs that you do not receive through the HST rebate.
Child Care Department Use Only
Amount of Approved Funding Request: ______Date: ______
Page 169 of 169
The Corporation of the County of Lennox and Addington
By-law No.
A By-Law to Confirm the Proceedings of the Council of the Corporation of the County of Lennox and Addington at Its Meeting Held on March 24, 2021
WHEREAS pursuant to Section 5(1), of The Municipal Act, 2001, the powers of a municipality are to be exercised by its Council;
AND WHEREAS, Part II and Part III of the Municipal Act, 2001 outline the powers which are to be exercised by a municipal council;
AND WHEREAS, it is deemed expedient that the proceedings of the Council of the Corporation of the County of Lennox and Addington, at this meeting, be confirmed and adopted by by-law;
NOW THEREFORE, the Council of the Corporation of the County of Lennox and Addington enacts as follows:
(1) That the actions of the Council of the Corporation of the County of Lennox and Addington, at its meeting held March 24, 2021 in respect of each motion and resolution passed and other actions taken by the Council of the Corporation of the County of Lennox and Addington, at this meeting, are hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-law;
(2) That the Warden and proper officials of the Corporation of the County of Lennox and Addington are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the County of Lennox and Addington referred to in the preceding section hereof;
(3) That the Warden and Clerk are authorized and directed to execute all documents necessary in that behalf and to affix thereto the Seal of the Corporation of the County of Lennox and Addington.
Read a first, second and third time and finally passed this twenty-fourth day of March 2021.
Clerk Warden