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Ito Cementation India Limited Commitment. Reliability & Quailly Dept. of Corporate Services Corporate National Stock Exchange of India Relationship, Limited, BSE Limited, Listing Department, Phiroze Jeejeebhoy Towers, Dalal Street, Exchange Plaza, C-l, Block 'G' Bandra­ Mumbai 400 023 Kurla Complex, Bandra (East), Mumbai 400 051 Date Our Reference No. Our Contact Direct Line 29th August, 2020 SECI08/2020 RAHULNEOGI 91 2267680814 Dear Sirs, Sub: Notice of the 42 nd Annual General Meeting ofthe Company and the Annual Report under Regulation 34 ofSEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (Listing Regulations) Scrip Code: 509496 (BSE) and ITDCEM (NSE) Pursuant to Regulation 34 of the Listing Regulations, please find attached herewith the Annual Report of the Company for the financial year 2019-20 alongwith the Notice of the 42nd Annual General Meeting ofthe Company to be held on Wednesday, 23 rd September, 2020 at 3.00 p.m. (1ST) through Video Conference lather Audio Visual Means, which are being sent to the shareholders of the Company through electronic mode. The aforesaid Notice and the Annual Report 2019- 2020 are available on our Company's website www.itdcem.co.in This is for your information and records. Thanking you, Yours faithfully, ementation India Limited (RAHUL NE GI) COMPANY SECRETARY Enclosed: As above ITO CEMENTATION INDIA LIMITED ISO 'lUOl,ISO 1-1001 &- IStl-lSOOl Registered & Corporate Office: National Plastic Building, A- Subhash Road, Paranjape B Scheme, Vile Parle (East), Mumbai - 400057. DNV·GL Tel.: 91-22-66931600 Fax: 91-22-66931628 www.itdcem.co.in Corporate Identity Number: L61000MH1978PLC020435 ITD CEMENTATION INDIA LIMITED CIN: L61000MH1978PLC020435 Registered Office: National Plastic Building, A – Subhash Road, Paranjape B Scheme, Vile Parle (East), Mumbai 400 057, Maharashtra, India Phone No: 022-66931600; Fax No.022-66931628 Email: [email protected], Website: www.itdcem.co.in NOTICE NOTICE is hereby given that the FORTY SECOND year ending on 31st March, 2021 be and is hereby confirmed, ANNUAL GENERAL MEETING (AGM) of the Members of approved and ratified. ITD CEMENTATION INDIA LIMITED (the Company) will be held on Wednesday, 23rd September, 2020 at 3:00 p.m.(IST) RESOLVED FURTHER THAT any Director of the Company or through Video Conferencing (VC)/ Other Audio-Visual Means the Company Secretary be and is hereby authorised to do (OAVM) facility to transact the following business. The venue all such acts and take all such steps as may be necessary, of the Meeting shall be deemed to be the Registered Office of proper or expedient to give effect to this resolution.” the Company at National Plastic Building, A-Subhash Road, By Order of the Board Paranjape B Scheme, Vile Parle (East), Mumbai 400057. Ordinary Business: Registered Office: Rahul Neogi National Plastic Building, Company Secretary 1. To receive, consider and adopt: A-Subhash Road, Membership No.A-10653 Paranjape B Scheme, a. the Audited Standalone Financial Statements of the Vile Parle (East) Company for the Financial Year ended 31st March, 2020, Mumbai 400 057. together with the Reports of the Board of Directors and the Auditors thereon; and Dated: 17th June, 2020 b. the Audited Consolidated Financial Statements of the NOTES: Company for the Financial Year ended 31st March, 2020, together with the Report of the Auditors thereon. 1. In view of the outbreak of Covid-19 pandemic and the need to maintain social distancing norms as per the directives 2. To declare a dividend of H 0.30/- per equity share of H 1/- of the Ministry of Home Affairs, the Ministry of Corporate each ( 30%) for the financial year ended 31st March, 2020. Affairs (MCA), vide its General Circular No. 20/2020 dated 3. To appoint a Director in place of Mr. Piyachai Karnasuta May 5, 2020 read with General Circular Nos. 14/2020 dated (DIN: 07247974), who retires by rotation and, being eligible, April 8, 2020 and 17/2020 dated April 13, 2020 (collectively offers himself for re-appointment. referred to as MCA Circulars) has permitted the holding of the AGM through Video Conferencing (VC) / Other Audio Special Business Visual Means (OAVM), without the physical presence of the Members. Accordingly, in compliance with the provisions 4. To consider, and, if thought fit, to pass the following of the Act, SEBI (Listing Obligations and Disclosure resolution as an Ordinary Resolution: Requirements) Regulations, 2015 (Listing Regulations) and MCA Circulars, the AGM of the Company is being held “RESOLVED THAT pursuant to the provisions of Section 148 through VC / OAVM,. Hence, Members can attend and and other applicable provisions, if any, of the Companies Act, participate in the AGM through VC/OAVM only. The detailed 2013 read with Rule 14 of the Companies (Audit and Auditors) procedure for participating in the meeting through VC/OAVM Rules, 2014 (including any statutory modification(s) or is annexed herewith and available at the Company’s website re-enactment thereof, for the time being in force), the payment www.itdcem.co.in and also be accessed from the websites by the Company of remuneration of H 4,72,500/- (Rupees of the Stock Exchanges i.e. BSE Limited and National Stock Four Lakh Seventy Two Thousand Five Hundred Only) per Exchange of India Limited at www.bseindia.com and www. annum plus applicable taxes and out of pocket expenses, nseindia.com respectively. if any, actually incurred during the course of audit, to Mr. Suresh Damodar Shenoy, Cost Accountant (Membership 2. In terms of clause 3(A) (II) of General Circular No. 20/2020 Number 8318) appointed by the Board of Directors of the dated 5th May, 2020, issued by the MCA, the Special Company as the Cost Auditor of the Company to conduct Business appearing at Item No. 4 of the accompanying the audit of the cost records of the Company for the financial Notice, is considered to be unavoidable by the Board and therefore forms part of the Notice. 1 3. The Company has entered into an agreement with Central April, 2020, the proceedings of the AGM shall be deemed to Depository Services (India) Limited (CDSL) for facilitating be conducted at the Registered Office of the Company which voting through electronic means, as the authorized e-Voting is the deemed venue of the AGM. agency. The facility of casting votes by a member using remote e-voting as well as the e-voting system on the 10. The relative Statement of material facts pursuant to Section date of the AGM will be provided by CDSL. If you have any 102 (1) of the Companies Act, 2013 (“the Act”) in respect of queries or issues regarding attending AGM & e-Voting from the business at Item No. 4 of the Notice, is annexed hereto. the e-Voting System, you may please refer to the Frequently The relevant details of the Director seeking re-appointment Asked Questions (“FAQs”) and e-voting manual available at under ItemNo. 3 of the Notice, as required by Regulation www.evotingindia.com, under help section or write an 26(4) and Regulation 36(3) of the Listing Regulations and email to [email protected] or contact Mr. SS-2 on General Meetings issued by the Institute of Company Nitin Kunder (022- 23058738 ) or Mr. Mehboob Lakhani Secretaries of India, are also annexed. (022-23058543) or Mr. Rakesh Dalvi (022-23058542). 11. (a) The Register of Members and the Share Transfer Books 4. As the AGM is being held pursuant to the MCA Circulars of the Company will remain closed from Thursday, 17th through VC / OAVM and the requirement of physical September, 2020 to Wednesday, 23rd September, 2020 attendance of Members has been dispensed with in terms (both days inclusive)for the purpose of AGM and for of the MCA circulars and SEBI Circular No. SEBI/HO/ determining the names of members eligible for dividend CFD/CMD1/CIR/P/2020/79 dated 12th May, 2020 (“SEBI on equity shares, if declared at the AGM. Circular”), the facility for appointment of proxies will not (b) The dividend, if any,that may be declared at the meeting be available for the AGM and hence the Proxy Form and will be paid on 30th September,2020 to : Attendance Slip are not annexed to this Notice. Further, since the AGM will be held through VC/OAVM, the route i) the members in respect of shares held in physical map of the venue of the meeting is not annexed . form after giving effect to valid transmission and transposition of shares in respect of valid requests 5. Institutional / Corporate Members/ Societies intending lodged with the Company as of the close of to appoint their authorized representative to attend the business hours on 16th September 2020, and meeting through VC are required to send a scanned copy (PDF/JPEG Format) of its Board or governing body ii) the members whose names appear as Beneficial Resolution/Authorization etc., authorizing its representative Owners in the Register and Index of Beneficial to attend the AGM on its behalf and to vote either through Owners as at the end of the business hours on16th remote e-voting or during the AGM. The said Resolution/ September, 2020 as per details to be furnished by Authorization should be sent electronically through National Securities Depository Limited and Central their registered email addresses to the Scrutinizer at Depository Services (India) Limited in respect of the [email protected] with a copy marked to the Company shares held in electronic form. at [email protected]. 12. Pursuant to the Finance Act, 2020, dividend income will be 6. The Members can join the AGM in VC/ OAVM mode taxable in the hands of the Shareholders w.e.f. 1st April 2020 30 minutes before and after the scheduled time of the and the Company is required to deduct TDS from dividend commencement of the AGM by following the procedure paid to the Members at rates prescribed in the Income- mentioned in the Notice.
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