Virginia's Five Year State Plan for Child and Family Services
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VIRGINIA’S FIVE YEAR STATE PLAN FOR CHILD AND FAMILY SERVICES 2020-2024 SUBMITTED TO THE U.S. DEPARTMENT OF HEALTH AND HUMAN SERVICES JUNE 2019 VDSS CFSP 2020-2024 Page 1 of 212 Commonwealth of Virginia Department of Social Services Division of Family Services Official Contact Person: Name: Carl E. Ayers Title: Director, Division of Family Services Address: Virginia Department of Social Services Division of Family Services 801 E. Main Street Richmond, Virginia 23219 Phone: (804) 726-7597 FAX: (804) 726-7895 E-Mail: [email protected] Website: http://dss.virginia.gov/family/cfs_plan.cgi VDSS CFSP 2020-2024 Page 2 of 212 TABLE OF CONTENTS 1 Executive Summary .............................................................................................................................. 7 2 Organizational Structure and Vision ................................................................................................... 10 State Agency Administering the Programs ............................................................................................. 10 Vision ....................................................................................................................................................... 14 Virginia Children’s Services System Practice Model ............................................................................... 14 3 Strategic Planning ............................................................................................................................... 17 Alignment Process .................................................................................................................................. 17 Rationale and Theory of Change ............................................................................................................. 18 Strategic plan .......................................................................................................................................... 20 4 Critical Priorities .................................................................................................................................. 58 Collaboration........................................................................................................................................... 58 Implementation Approach ...................................................................................................................... 62 Continuous Quality Improvement (CQI) ................................................................................................. 64 CAPTA ...................................................................................................................................................... 68 JLARC/Legislation .................................................................................................................................... 68 Statewide Information Systems .............................................................................................................. 70 Family First Prevention Plan ................................................................................................................... 76 5 Assessment of Current Performance in Improving Outcomes (CFSR/PIP) ......................................... 93 6 Child and Family Services Continuum ............................................................................................... 136 Service Coordination ............................................................................................................................. 136 Program Coordination Team................................................................................................................. 137 Promoting Safe and Stable Families (PSSF) (title IV-B, subpart 2) ........................................................ 139 Protection ............................................................................................................................................. 144 Prevention ............................................................................................................................................. 151 Permanency Services ............................................................................................................................ 158 7 John H. Chafee Foster Care Program for Successful Transition to Adulthood ................................. 175 8 Consultation Between Commonwealth and Tribes .......................................................................... 185 9 Targeted Plans................................................................................................................................... 190 Attachment A: Training Plan ................................................................................................................. 190 Attachment B: Healthcare Oversight and Coordination Plan ............................................................... 190 VDSS CFSP 2020-2024 Page 3 of 212 Attachment C: Foster and Adoptive Parent Diligent Recruitment Plan ............................................... 190 Attachment D: Disaster Plan (COOP) .................................................................................................... 190 10 Appendix ....................................................................................................................................... 191 Appendix A: Stakeholders ..................................................................................................................... 192 Appendix B: Family First Stakeholders .................................................................................................. 199 Appendix C: CWAC Stakeholders .......................................................................................................... 201 Appendix D: QAA/Case Review Attachment ......................................................................................... 203 VDSS CFSP 2020-2024 Page 4 of 212 FREQUENT ACRONYMS AART Adoption Assistance Review Team APSR Annual Progress Services Report AREVA Adoption Resource Exchange of Virginia DBHDS Virginia Department of Behavioral Health and Developmental Services DTD Division of Training and Development CAPTA Child Abuse Prevention and Treatment Act CBCAP Community-Based Child Abuse Prevention CIP Court Improvement Program CFCIP Chafee Foster Care Independence Program CFSP Child and Family Service Plan CFSR Child and Family Services Review CJA Children’s Justice Act CPMT Community Policy and Management Teams CPS Child Protective Services CSA Comprehensive Services Act for At-Risk Youth and Families CSB Community Services Boards CQI Continuous Quality Improvement Unit DFS Division of Family Services DJJ Virginia Department of Juvenile Justice DMAS Virginia Department of Medical Assistance Services DOE Virginia Department of Education ETV Education and Training Vouchers FACES Virginia's Foster, Adoptive, and Kinship Parent Association FACT Family and Children’s Trust Fund FAPT Family Assessment and Planning Teams FFY Federal Fiscal Year HPAC Health Plan Advisory Committee ICPC Interstate Compact for the Placement of Children ILP Independent Living Program VDSS CFSP 2020-2024 Page 5 of 212 LDSS Local Departments of Social Services MCO Managed-Care Organization NRC National Recourse Center NYTD National Youth in Transition Database OASIS Online Automated Services Information System OCS Office of Comprehensive Services for At-Risk Youth and Families PAC Permanency Advisory Committee PIP Program Improvement Plan PRT Permanency Roundtable PSSF Promoting Safe and Stable Families QSR Quality Service Review RFP Request for Proposals SDM Structured Decision-Making SEC State Executive Council SFY State Fiscal Year VDH Virginia Department of Health VDSS Virginia Department of Social Services VDSS CFSP 2020-2024 Page 6 of 212 1 EXECUTIVE SUMMARY Since the development and implementation of the 2014-2019 Child and Family Services Plan (CFSP), the Virginia Department of Social Services (VDSS) has achieved several advancements and successes, and realized various lessons learned, which have informed the development of the 2020-2024 CFSP. As VDSS continues to strive to achieve the best outcomes for the children and families in the Commonwealth, VDSS is focusing on critical areas for change, to include: creating strong policies and procedures, ensuring all state and local workers complete foundational training, and addressing state infrastructure by hiring dedicated project managers and change-management specialists. Other critical changes include the incorporation of change management, implementation science, and Three Branch teaming approaches to implementation in major state efforts, such as the renewed installation of the practice model, reducing child fatalities, the Safe Sleep Campaign, Family First, Transcription Services, COMPASS, the Butler Training Study, and the Child and Family Services Review Program Improvement Plan (CFSR PIP). The importance of the evaluation of these implementation projects is also a priority for VDSS moving forward. For example, VDSS is partnering with Rutgers University to evaluate the operationalization of the practice model through the implementation of the practice profiles and working with child trends in the evaluation of diversion practices, in order to create a standard response throughout the commonwealth. Finally, VDSS has a committed focus on using data to drive decisions, support recommendations, and conduct thorough root-cause analysis.