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Rush Line Bus Rapid Transit Project

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Rush Line Bus Rapid Transit Project Attachment A RUSH LINE BUS RAPID TRANSIT PROJECT PROJECT MANAGEMENT CONSULTANT (PMC) SCOPE OF SERVICES ATTACHMENT A Issued by the 1 Attachment A 1. Project Background Introduction The Ramsey County Regional Railroad Authority (RCRRA) is leading, in close collaboration with the Metropolitan Council (Council) and the Minnesota Department of Transportation (MnDOT), the Rush Line BRT Project (Project). The Project will be in the Environmental Analysis Phase (EAP) during the approximately 24-month period from the beginning of 2018 to the end of 2019. As such, RCRRA requires the services of a Project Management Consultant (PMC) to provide various forms of project management support to ensure that the Project successfully navigates the EAP and is prepared to enter Pojet Deelopet PD at the ed of the EAP as pat of the Fedeal Tasit Adiistatio’s FTA Capital Investment Grants (CIG) Program as a New Starts project. Budget The budget for the PMC during the Rush Line BRT Project EAP is $1,000,000 for the first two years, with the option for a one-year renewal of $500,000 for the third year if the EAP takes additional time to complete. RCRRA requires that Proposers include a contingency within the fee proposal of no less than 10% of the total budget. Rush Line BRT Project A Pre-Project Development (PPD) Study led by RCRRA on behalf of the Rush Line Corridor Task Force, completed in 2017, resulted in the selection of Bus Rapid Transit (BRT) in a primarily dedicated guideway from downtown White Bear Lake to Union Depot in downtown St. Paul as the Locally Preferred Alternative (LPA). Resolutions of support for the LPA have been approved by the Ramsey County Regional Railroad Authority (RCRRA) and the municipalities along the alignment of the LPA: Saint Paul, Maplewood, Vadnais Heights, Gem Lake, White Bear Lake, White Bear Township, and Ramsey County. A map of the approved LPA is shown in Figure 1-1. 2 Attachment A Figure 1-1: Rush Line Locally Preferred Alternative The LPA’s poposed aliget is appoiatel iles log, %-90% of which is expected to operate in a dedicated guideway. There are a total of 20 proposed stations, 15 of which are new, three of which are enhanced downtown stations (Kellogg Boulevard, 5th/6th Street, and 9th/10th Street) and two of which are existing stations (Union Depot and Maplewood Mall Transit Center). Rush Line BRT service is expected to run at 10-15 minute headways from 5 a.m. – 12 a.m. Monday through Saturday and 6 a.m. – 12 a.m. on Sunday. The Project has a 2040 forecast ridership of 5,700, estimated operation and maintenance cost of $7.8-$8 million (2015$) and estimated capital costs of $420 million (2021$). If 3 Attachment A additional Metro Transit routes are able to utilize the guideway, then the 2040 forecast ridership increases up to 9,700 and capital costs increase by up to $55 million, to $475 million (2021$). The one-way travel time from White Bear Lake to Maplewood Mall is estimated at 14 minutes, from Maplewood Mall to “ait Paul’s etal usiess distit CBD is estiated at iutes, ad fo “ait Paul’s CBD to Uio Depot is estiated at iutes. I , pojetios suggest that , jobs and 60,200 residents will be located in Rush Line station areas. There are currently 11,700 people liig elo the poet lie i the statio aeas. Destiatios alog the LPA’s aliget ilude downtown Saint Paul and its east side neighborhoods, Maplewood Mall, approximately 17 healthcare institutions, downtown White Bear Lake, and several areas expected to host significant redevelopment activity in the coming years. 2 Scope of Work – Project Management Consultant (PMC) A. Key Notices Scopes of Work under Separate Contracts During this contract period, RCRRA will retain services under separate contracts, which will include but is not limited to the following: Environmental Analysis Phase Consultant (EAP Consultant) to complete an Environmental Assessment (EA), preliminary engineering up to a sufficient level of design to complete the EA (approximately 15%), communication and public engagement, and station area planning for the Pojet’s EAP. Strategic Communications Consultant (SCC) services to supplement the engagement and communication efforts for the Project’s EAP. The scope of services for the EAP Consultant is included as an informational item in this attachment as Appendix A. Conflict of Interest/Exclusion from Other Work To avoid an organizational conflict of interest—or the perception of an organizational conflict of interest—related to the work of the PMC on related projects as determined by RCRRA, the PMC must abide by the following conditions: The prime firm for the PMC contract cannot serve as the prime firm for the EAP contract. The key personnel provided by the PMC for review of environmental documentation, design, and other key tasks shall not belong to the same firm responsible for producing this work as part of the EAP contract. Scope Modifications The scope of work for the PMC is primarily to support the Rush Line BRT Project during the EAP, but could be modified to provide additional project management services for other RCRRA transit projects upon mutual agreement of both parties and prior written authorization from the RCRRA Project Manager. B. Objective/Description 4 Attachment A The PMC shall provide services to assist RCRRA in managing the advancement of the Project through the federal and state environmental review processes and the design process up to a level sufficient to apply to the FTA to enter the CIG Program as a New Starts project, and for the Project to transition from RCRRA to the Metropolitan Council as the lead agency for final design and implementation. The Pojet’s NEPA lass of atio has ee deteied the FTA to e a Eioetal Assessment (EA). RCRRA will lead the environmental review process through the expected receipt of a Finding of No Significant Impact (FONSI) from the FTA, and the preparation of the draft PD application. The project will then transition to the Metropolitan Council as the lead agency. Metropolitan Council will submit the final PD application to the FTA. It is expected that the PMC contract period will terminate when the Project transitions to the Metropolitan Council and prior to requesting entry into Project Development. This will help to create a clean break between the EAP and future phases of work to minimize the possibility that firms that participated in the EAP phase will be conflicted from bidding on work on future phases. This Scope of Work is intended to be comprehensive in covering the project management services to be provided; however, changes and unforeseen circumstances may require adjustments to the general scope of the contract. The amount of resources needed from the PMC will vary over the contract period. In order to be the most effective and efficient with project resources, the PMC should be prepared to scale up with the necessary technical expertise and resources when needed and to scale back when not needed. The PMC shall provide project management support to RCRRA as outlined in this scope of work. The PMC shall be qualified and prepared to provide services related to implementation of the Project, including design oversight, management, and other miscellaneous project support. It is also intended that the project be carried out in full compliance with the requirements and procedures of the FTA. An oeall desiptio of these euieets ad poedues a e foud i the latest esio of FTA’s Project and Construction Management Guidelines. C. Project Schedule The contract period for the PMC largely coincides with the EAP, though the EAP is expected to begin oughl to oths efoe the PMC’s otat peiod stats. The EAP fo the Pojet is epeted to last approximately twenty-four months. The EAP is expected to begin in the first quarter of 2018 and conclude in the fourth quarter of 2019. D. Project Management Activities Project Management Plan Development The PMC will prepare a Project Management Plan (PMP), subject to approval by RCRRA, for the Project. The PMC should expect to meet with RCRRA staff every two weeks regarding the PMP, shall participate in weekly calls with the RCRRA Project Manager and the EAP Consultant, and attend Project Management Team (PMT) meetings every other week, monthly Technical Advisory Committee (TAC) meetings and other coordination meetings as deemed necessary by RCRRA. The PMC shall be responsible for providing administrative support and materials to effectively set up and conduct meetings. This work shall include documentation and support materials necessary to effectively 5 Attachment A complete this work. Under the direction of RCRRA, the PMC shall develop a process for updating and revising the PMP based on unanticipated changes related to the Project. FTA Coordination and Reporting RCRRA and Metropolitan Council/Metro Transit will maintain an ongoing relationship with FTA staff in both its Region V and Washington, D.C. offices throughout the EAP. The PMC shall assist RCRRA and its EAP Consultant and the Metropolitan Council/Metro Transit to work cooperatively with the FTA and/or its Project Management Oversight Consultant (PMOC), and to provide all necessary project documentation. The PMC shall obtain input from various members of the project team, prepare presentation materials for use in FTA meetings, and act as moderator/facilitator for these meetings if requested. The PMC shall also review any FTA-related submittals prepared by the EAP Consultant, such as the draft environmental review documents and the application to enter PD. Risk Management The PMC will identify design risks and potential mitigation strategies and prepare a risk register that will be the basis for the FTA required Risk Assessment that is expected to be completed as part of the PD phase.
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