CITY OF YONKERS - BOARD OF CONTRACT AND SUPPLY

ANNOTATED AGENDA FOR MEETING OF NOVEMBER 1, 2018 – 10:00 AM

CITY HALL - MAYOR’S RECEPTION ROOM - 2ND FLOOR

MEMBERS MIKE SPANO, MAYOR, represented by Deputy Mayor James Cavanaugh Mr. Mike Khader, City Council President (absent) Mr. John Liszewski, Commissioner of Finance & Management Services Mr. Paul Summerfield, City Engineer Mr. Michael Sabatino, City Council Majority Leader (absent)

OTHERS IN ATTENDANCE Tom Collich, Purchasing Director Karen Ramos, Deputy Corporation Counsel

VOTING MEMBERS Procurements Subject to General Municipal Law (GML) 103 - Competitive Sealed Bidding Mayor Mike Spano John Liszewski Paul Summerfield Mike Khader

VOTING MEMBERS Procurements Subject to General Municipal Law (GML) 104b - Not Subject to Competitive Sealed Bidding Mayor Mike Spano John Liszewski Paul Summerfield Mike Khader Michael Sabatino

PART I – RECOMMENDATIONS FOR NEW CONTRACTS – ALL ITEMS APPROVED

Planning & Development – GML 104b 1. The Downtown /Waterfront Business Improvement District of Yonkers Term: 12-months Amount: $75,000 Req. No. Pending Account: CDBG – Year 44 Scope: Beautification/landscaping, street maintenance/cleanliness and general maintenance of the downtown/waterfront area.

2. Blue Door Artist Association Term: 12-months Amount: $35,000 Req. No. Pending Account: CDBG – Year 44 Scope: Community Art Gallery and public art

3. Queen’s Daughter Day Care Center Term: 12-months Amount: $15,000 Req. No. Pending Account: CDBG – Year 44 Scope: Early childhood learning center, providing services to children ages 18 months through 5 years old.

4. Term: 12-months Amount: $30,000 Req. No. Pending Account: CDBG – Year 44 Scope: Funds provided equipment purchase for the Riverfront Library’s 1st floor public Computer Lab.

BOCS November 1, 2018, Rev 11.01.2018 Page 1 of 12 Planning & Development – GML 104b 5. St. Peter’s Child Care Center Term: 12-months Amount: $10,000 Req. No. Pending Account: CDBG – Year 44 Scope: Provide quality early childhood experience for children ages 2.9 to 5 years old.

6. YMCA of Yonkers Term: 12-months Amount: $200,000 Req. No. Pending Account: CDBG – Year 44 Scope: Facility support with maintenance and operations of neighborhood facility

7. YMCA of Yonkers Term: 12-months Amount: $8,000 Req. No. Pending Account: CDBG – Year 44 Scope: Program for 20 seniors that provides activities that focuses on fitness.

8. YMCA of Yonkers Term: 12-months Amount: $9,000 Req. No. Pending Account: CDBG – Year 44 Scope: Kids Café, providing afterschool feeding program in four facilities/communities five days a week.

9. YMCA of Yonkers Term: 12-months Amount: $7,000 Req. No. Pending Account: CDBG – Year 44 Scope: Teen training program in an after school setting for 20 youth

10. YMCA of Yonkers Term: 12-months Amount: $7,000 Req. No. Pending Account: CDBG – Year 44 Scope: After school program for 60 to 80 elementary school age children, five days a week during the school year.

11. YMCA of Yonkers Term: 12-months Amount: $10,000 Req. No. Pending Account: CDBG – Year 44 Scope: Summer Day camp for 80 children for 9 weeks, Monday through Friday from 8:30 am to 6:00 pm.

12. YMCA of Yonkers Term: 12-months Amount: $7,000 Req. No. Pending Account: CDBG – Year 44 Scope: Reach and Rise - individual and group mentoring program for 8 youth ages 8 to 15.

BOCS November 1, 2018, Rev 11.01.2018 Page 2 of 12 Planning & Development – GML 104b 13. Aisling Irish Community Center Inc. Term: 12-months Amount: $30,000 Req. No. Pending Account: CDBG – Year 44 Scope: “Young at Heart” senior group of 60 to 70 seniors includes health screening, classes, arts and crafts and book club.

14. CLUSTER Inc. Term: 12-months Amount: $7,000 Req. No. Pending Account: CDBG – Year 44 Scope: After school program for 35 children ages 5 to 13, Monday through Friday.

15. CLUSTER Inc. Term: 12-months Amount: $10,000 Req. No. Pending Account: CDBG – Year 44 Scope: Summer Day camp for 100 children for 6 weeks, Monday through Friday from 8:00 am to 3:00 pm.

16. CLUSTER Inc. Term: 12-months Amount: $5,000 Req. No. Pending Account: CDBG – Year 44 Scope: Extended Day Summer Program for 35 children for 6 weeks Monday through Friday from 3 to 6 pm.

17. Family Service Society of Yonkers – JCY Term: 12-months Amount: $4,000 Req. No. Pending Account: CDBG – Year 44 Scope: The Holocaust Remembrances Program for Yonkers Public School students in grades 5 and up.

18. Family Service Society of Yonkers – JCY Term: 12-months Amount: $15,000 Req. No. Pending Account: CDBG – Year 44 Scope: Summer Reading Buddies – a summer mentoring/reading program held at the Riverfront Library in Yonkers for 6 weeks.

19. Family Service Society of Yonkers – JCY Term: 12-months Amount: $25,000 Req. No. Pending Account: CDBG – Year 44 Scope: Student and Mature Adults Read Together – SMART and Reading Buddies to bring seniors and children reading below grade level together to improve the child’s reading skills.

BOCS November 1, 2018, Rev 11.01.2018 Page 3 of 12 Planning & Development – GML 104b 20. North Yonkers Preservation and Development Corp. Term: 12-months Amount: $7,000 Req. No. Pending Account: CDBG – Year 44 Scope: Homework help center for 25 children, Monday through Friday from 3:00 pm to 6:00 pm.

21. North Yonkers Preservation and Development Corp. Term: 12-months Amount: $20,000 Req. No. Pending Account: CDBG – Year 44 Scope: Senior bus transportation services.

22. Hudson River Museum of Westchester Term: 12-months Amount: $8,000 Req. No. Pending Account: CDBG – Year 44 Scope: Junior Docent program for 75 at risk youth to participate in an educational after-school program.

23. Hudson River Museum of Westchester Term: 12-months Amount: $8,000 Req. No. Pending Account: CDBG – Year 44 Scope: Docent program for 40 seniors that are trained to be museum guides.

24. Groundwork Hudson Valley Inc. Term: 12-months Amount: $50,000 Req. No. Pending Account: CDBG – Year 44 Scope: Fund provided for the Science Barge, a floating science center for education, tourist attraction and access to healthy food.

25. Groundwork Hudson Valley Inc. Term: 12-months Amount: $45,000 Req. No. Pending Account: CDBG – Year 44 Scope: Funds provided for restoration, landscaping, monitoring and signage of green spaces for community use.

26. Westhab Inc. Term: 12-months Amount: $25,000 Req. No. Pending Account: CDBG – Year 44 Scope: Support of building operation of Dayspring Community Center, a neighborhood facilities on Elm Street.

BOCS November 1, 2018, Rev 11.01.2018 Page 4 of 12 Planning & Development – GML 104b 27. Westhab Inc. Term: 12-months Amount: $7,000 Req. No. Pending Account: CDBG – Year 44 Scope: The Youth center provides year-round educational, enrichment, and recreational services to 350 youth.

28. Youth Theater Interactions, Inc. Term: 12-months Amount: $7,000 Req. No. Pending Account: CDBG – Year 44 Scope: Performing arts program for 200 youth ages 6-19.

29. Youth Theater Interactions, Inc. Term: 12-months Amount: $30,000 Req. No. Pending Account: CDBG – Year 44 Scope: Facility support of neighborhood facility.

30. Family Service Society of Yonkers – JCY Term: 12-months Amount: $7,000 Req. No. Pending Account: CDBG – Year 44 Scope: After School program for 160 children grades K-7 at Hostos School.

31. Greyston Foundation Inc. Term: 12-months Amount: $55,000 Req. No. Pending Account: CDBG – Year 44 Scope: Workforce Development for 40 individuals will include outreach and recruitment, work readiness skill training, job placement and retention tracking.

32. Greyston Foundation Inc. Term: 12-months Amount: $35,000 Req. No. Pending Account: CDBG – Year 44 Scope: Funds provided for ongoing care and maintenance of ten community garden sites in the CDBG target area.

33. YWCA of Yonkers Term: 12-months Amount: $125,000 Req. No. Pending Account: CDBG – Year 44 Scope: Facility support with maintenance and operations of neighborhood facility

BOCS November 1, 2018, Rev 11.01.2018 Page 5 of 12 Planning & Development – GML 104b 34. YWCA of Yonkers Term: 12-months Amount: $50,000 Req. No. Pending Account: CDBG – Year 44 Scope: PEARL and Y.Y.E.S. will provide summer internship program to teenagers from ages 13-18 and the Y.Y.E.S will provide work readiness training and employment opportunities for disconnected youth ages 18-26.

35. YWCA of Yonkers Term: 12-months Amount: $10,000 Req. No. Pending Account: CDBG – Year 44 Scope: Child development center service for children ages six weeks old to five year of age, Monday through Friday from 7:30- am to 6:00pm licensed for 118 children.

36. Yonkers Community Action Program, Inc. Term: 12-months Amount: $8,000 Req. No. Pending Account: CDBG – Year 44 Scope: Summer Leadership Training Project for four week skill development program for 50 youth in 6th, 7th and 8th grade.

37. Yonkers Community Action Program, Inc. Term: 12-months Amount: $30,000 Req. No. Pending Account: CDBG – Year 44 Scope: Increase the operational capability of the building, with at 164 Ashburton Avenue.

38. Yonkers Community Action Program, Inc. Term: 12-months Amount: $4,500 Req. No. Pending Account: CDBG – Year 44 Scope: Academic Success in an academic tutoring program for 10 middle school student in grades 6th, 7th and 8th.

39. Sister to Sister International, Inc. Term: 12-months Amount: $7,000 Req. No. Pending Account: CDBG – Year 44 Scope: A summer STEAM camp and year round academy for 56 middle and high school youth.

40. Yonkers First Arabic Baptist Church Term: 12-months Amount: $12,000 Req. No. Pending Account: CDBG – Year 44 Scope: Funds provided for food pantry and soup kitchen once a week.

BOCS November 1, 2018, Rev 11.01.2018 Page 6 of 12 Planning & Development – GML 104b 41. Family Service Society of Yonkers Term: 12-months Amount: $55,000 Req. No. Pending Account: CDBG – Year 44 Scope: Provide training in NYS certificate program in Personal Care Aide and Home Health Aide for 100 individuals and employ 50 individuals.

42. Family Service Society of Yonkers Term: 12-months Amount: $10,000 Req. No. Pending Account: CDBG – Year 44 Scope: Case management, peer support groups for relative caregivers and holiday and summer program for children being raised by relative caregivers.

43. Family Service Society of Yonkers Term: 12-months Amount: $30,000 Req. No. Pending Account: CDBG – Year 44 Scope: Facility support for proportion of FSSY's main site at 20 South Broadway that is used for direct services including home care job training, legal guardianship for mentally incompetent, kinship caregiver support and more.

DPW – GML 104b 44. Trane Company Term: 11/1/2018 – 9/30/2020 Amount: $100,000 U.S. Communities Contract 15-JLP-023 Req. No. 2019-3056 Account: General Fund – Maint & Repair Equipment Scope: On-call HVAC products, installation, services, and related products and services. Buyer: NG

45. Peckham Materials Corp. Amount: $100,000 Term: 11/1/2018 – 9/30/2020 NYS OGS contract PC68245 Req. No. 2019-3187 ($25,000) Account: General Fund - Street Maintenance Material Scope: Purchase of liquid calcium Chloride Corrosion Inhibitor as needed for snow removal operations. Buyer: NG

46. Malor & Company, Inc. Amount: $10,080 Term: 11/1/2018 – 6/30/2019 Req. No. 2019-2587 Account: Curbs Steps Sidewalks 2015E, 2015E Bond Issue, Capital Expenses Scope: Purchase of ½” gravel (broken stone) as needed for sidewalk repairs at a minimum or 40-tons per order. Other quote: Thalle Industries $10,710. Buyer: NG

BOCS November 1, 2018, Rev 11.01.2018 Page 7 of 12 DPW – GML 104b 47. Agilent Technologies, Inc. Amount: $165,297.64 Term: one-time purchase NYS OGS contract PC67240 Req. No. 2019-3117 Account: Water Systems Improvements, 2016A COY Bond Issue, Capital Expenses Scope: Purchase of new GC instruments and accessories for the Water Treatment Laboratory. Buyer: AS

Parks / Engineering – GML 104b 48. Integrated Conservation Contracting, Inc. Term: 12-months Amount: $80,000 Req. No. 2019-3583 Account: General Park Improvements, BAN 2019 (August 2018) - C19002, Capital Expenses Scope: Provide architectural/engineering services for the restoration of the Temple of the Sky in Untermyer Park that include development of construction documents and construction administration. Integrated Conservation Contracting, Inc. was initially procured through a competitive RFP process in April 2017 for the Temple of the Sky Professional Architectural Preservation Services. The work performed involved the detailed investigation and analysis of the structure, through which ICC has gained special knowledge of structure characteristics that are not possessed by similar firms. This special knowledge is critical to the proper design of the preservation measures being developed under this project. Buyer: NG

Police – GML 104b 49. Physio-Control, Inc. Term: 10/28/2018 – 10/27/2021 Amount: $24,414.80 Req. No. 2019-3014 ($14,922.60) Account: UASI 17 and 18. Scope: Service contract for seven proprietary LUCAS CPR machines. Buyer: NG

50. AAA Emergency Supply Co., Inc. Term: one-time purchase Amount: $25,200 NYS OGS contract PC66777 Req. No. 2019-2747 Account: UASI 17 Scope: Purchase of ten Scott Air Packs for ESU first responders, including maintenance and calibration upgrades. Buyer: SR

51. Schauenburgh International Group/OHD, LLLP Term: one-time purchase Amount: $10,000 NYS OGS contract PC66806 Req. No. 2019-3484 Account: Equipment Replacement, 2017A COY Bond Issue, Capital Expenses Scope: Purchase of Quantifit Respirator Fit Testing system, including three years of calibration and maintenance to conduct OSHA required mask fit testing. Buyer: SR

BOCS November 1, 2018, Rev 11.01.2018 Page 8 of 12 DoIT/ DHB – GML 104b 52. State Industries for the Disabled, Inc. Term: 12-months Amount: $49,000.02 NYS OGS Preferred Source Req. No. 2019-3469 Account: MIS Hardware and Software, BAN 2019 (August 2018) - C19002, Capital Expenses Scope: Document scanning and indexing of DHB files. Buyer: NG

Correction entry, item 53, approved 1/11/2018, contract 2018-471. The Department desires to rescind the award to Telequest due to their failure to respond to numerous requests for meetings and service and re-award to bidder 2, Top Line Communications, Inc. for $334,888. Top Line has performed this service in the past and has advised that they will honor their bid pricing for the contract term.

DoIT – GML 103 53. Telequest Communications – change to Top Line Communications, Inc. Term: 24-months with option to renew for 12-months Award Amount: $305,035 – change to $334,888 Bid 6195 Opening date 11/3/2017 – 7 bids Award to low bidder Req. No. 2018-5289 Account: various depending on the Department and the nature of the work. Scope: Provide Citywide on-call voice and data cabling installation services. Other bidders: Top Line Communications $334,888; AAA All Voice & Data $580,732; Element Box $777,550; Mason Technologies $1,236,306; Fran Corp/All Bright $1,328,570; Filingeri Electrical $2,038,612. Buyer: SR

Parks – GML 103 54. Katta Protective Service LLC Term: 24-months Award Amount: $208,914.40 Bid 6317 - Opening date 10/12/2018 – 5 bids Award to 2nd low bidder Req. No. 2018-3454 Account: General Fund – Professional Fees. Scope: Provide unarmed security services at Untermyer Park. Other bidders: FBY Security Services $160,008 – allowed to withdraw their bid for failing to calculate hourly rates based on NYSDOL prevailing wage and benefits; Explorer Security $219,280.40; Peak Security $227,096; NJB Security $287,341.20. Buyer: KS

HR – GML 104b 55. UMR Risk Management Term: 36-months with two 12-month options to renew Award Amount: $1,650,000 Req. No. 2019-3482 Account: General Fund – Workmans Comp Administration RFP-387 – 8/10/2018 Four proposals received in response to RFP. Scope: Third party claims administration of the City’s Worker’s Compensation and General Municipal Law §207a and §207c Self-Insured Programs that covers employees from all City agencies, including employees of the City, Board of Education, Parking Authority, and Police and Fire Departments. Buyer: AS

BOCS November 1, 2018, Rev 11.01.2018 Page 9 of 12 Purchasing – GML 103 56. W. B. Mason Co., Inc. Award Amount: $100,000 (estimated expenditure) Term: 11/1/2018 -2/28/2019 NYS OGS contract PC67805 Account: General Fund Scope: Purchase of 8.5x11, 8.5x14, and 11x17 white copy paper, 30% recycled, as needed for COY and BOE. Buyer: KS

Parks – GML 104b

Correction entry, item 57, BOCS approved 10/4/2018 as an Amendment: Subsequent to BOCS approval it was decided to enter into a new one year agreement with an option to renew for an additional 12 month period, at the same amount and under the same terms and conditions as the prior agreement #2018-00000278

57. Contract 2018-278 – Armando Rauso Post #40 (178 Waverly Street) Original BOCS approval: 11/2/2017 - $4,025 Term: 10/5/2017 – 10/14/2018 with option to renew for 12-months, Corrected to 10/15/2018-10/14/2019 with option to renew for 12-months. Amount: $4,025 Scope: Senior Center lease agreement. Request for Amendment 1: Exercise the option to renew for 12-months and increase the aggregate by $4,025. Req. No. 2019-2582 ($3,018.75 through 6/30/2019) Account: General Fund – Rental of Space Buyer: NG

PART II – RECOMMENDATIONS FOR CONTRACT AMENDMENTS – ALL ITEMS APPROVED

DPW – GML 103 1. Contract 2018-000000304 – Expanded Supply Products Inc. Original BOCS approval: 11/2/2017 - $36,272.50 Term: 1/19/2018-1/18/2019 with option to renew for 6-months Scope: Provide manhole heads, covers, grates, and frames on an as needed basis. Request for Amendment No. 1: Extend the contract 6 months through July 18, 2019 Req. No. 2019-00002360 Account: General Fund. Buyer: DC

2. Contract 2018-000000302 – Campbell Foundry Company Original BOCS approval: 11/2/2017 - $130,990 Term: 1/19/2018-1/18/2019 with option to renew for 6-months Scope: Provide manhole heads, covers, grates, and frames on an as needed basis. Request for Amendment No. 1: Extend the contract 6 months through July 18, 2019 Req. No. 2019-00002353 Account: General Fund. Buyer: DC

Engineering – GML 103 3. Contract 2018-673 – City Restoration & Maintenance, Inc. Original BOCS approval: 4/5/2018 - $114,950 Term: 6/18/2018 – 10/16/2018 Scope: Reconstruction of the Astor Place staircase. Request for Amendment 1: Extend the completion date to 11/16/2018 due to weather delays. There is no change to the aggregate cost. Buyer: KS

BOCS November 1, 2018, Rev 11.01.2018 Page 10 of 12 Engineering – GML 103 4. Contract 2018-674 – City Restoration & Maintenance, Inc. Original BOCS approval: 4/5/2018 - $199,000 Term: 6/18/2018 – 10/16/2018 Scope: Reconstruction of the William Street staircase. Request for Amendment 1: Extend the completion date to 11/16/2018 due to weather delays. There is no change to the aggregate cost. Buyer: KS

Parks – GML 103 5. Contract 2017-469 – Shades of Green, Inc. Original BOCS approval: 4/6/2017 - $96,800 Term: 4/15/2017 – 10/15/2017, with option to renew for two calendar year periods. Scope: Provide maintenance services for the Larkin Plaza Daylighting. Amendment 1, BOCS approved 10/19/2017, exercised the first option to renew and increased the aggregate by $96,800. Amendment 2, BOCS approved 7/26/2018, increased the aggregate by $29,700 for an additional 18 visits to maintain the Daylighting Gardens at the same unit prices, terms, and conditions. Request for Amendment 3: Exercise the last option to renew and increase the aggregate by $126,500. Req. No. 2019-3563 ($65,000 for 3-months) Account: General Fund - Professional Fees Buyer: DC

Parks – GML 104b 6. Contract 2018-145 – Fast Track Timing LLC BOCS approved 8/25/2017 - $6,000 Term: 9/17/2017, with option to renew for three additional events over three years. Scope: Provide Race Timing Management Services for the Yonkers Marathon. Amendment 1, BOCS approved 1/25/2018, exercised the first option to renew for the Marathon on 10/21/2018 and increased the aggregate by $6,500. Request for Amendment 2: Increase the aggregate by $1,760.00 to cover additional announcing services, racecourse fencing pieces, and online processing. Req. No. 2019-3599 Account: General Fund – Professional Fees Buyer: DC

Fire – GML 103 7. Contract 2018-178 – Broadway Minerva Cleaners LLC Original BOCS approval: 9/21/2017 - $105,998.75 Term: 12/4/2017 – 12/3/2019, with option to renews for 12-months Scope: Maintenance and repair of fire protective clothing as needed. Request for Amendment 1: Exercise the option to renew for 12-months and increase the aggregate by $100,000. Req. No. 2019-3163 Account: General Fund – Maint & Repair Equipment Buyer: KS

Finance – GML 104b 8. Contract 2018-257 – Capital Markets Advisors, LLC Original BOCS approval: 10/5/2017 - $75,000 Term: 11/1/2017 – 10/31/2019, with option to renew for 12-months Scope: Provide financial advisory services in connection with bond and note financing issues. Services may include but are not limited to reviewing legal, financial, economic, and other information to assist City in planning and structuring such issues; preparing financing plans, funding requirements, and structuring alternatives; marketing; preparing financing documents; and preparing and maintaining a financing schedule and cost of issue budget. Request for Amendment 1: Increase the aggregate by $75,000 for additional financial advisory services. Req. No. 2019-3495 Account: General Fund – Professional Fees Buyer: DC

BOCS November 1, 2018, Rev 11.01.2018 Page 11 of 12 Finance – GML 104b 9. Contract 2017-66 – Hawkins, Delafield & Wood LLP Original BOCS approval: 7/28/2016 - $10,000 Initial Term: 10/17/2016 – 10/16/2017 Scope: Provide bond counsel services as needed. Amendment 1, BOCS approved 2/23/2017, increased the aggregate by $40,000 for anticipated services through 10/16/2017. Amendment 2, BOCS approved 5/18/2017, increased the aggregate by $75,000 and extended the term through 10/31/2018. Request for Amendment 3: Increase the aggregate by $25,000 to cover RAN financing costs. Req. No. 2019-3498 Account: General Fund - Professional Fees Buyer: DC

10. Contract 2018-427 – Wise Consulting Associates, Inc. Original BOCS approval: 12/14/2017 - $3,500 Initial Term: 1/19/2018 – 1/19/2019 with option to renew for 12-months Scope: The Consultant shall provide support in writing a conversion process of W2 data from the Ceridian HPW system into a file formatted for the Social Security Administration. Request for Amendment 1: Exercise the option to renew and increase the aggregate by $3,500. Req. No. 2019-3228 Account: General Fund - Professional Fees Buyer: DNC

PART III – REQUEST TO ADVERTISE - APPROVED

DPW 1. Twenty-four month contract to provide preventive maintenance and repair services as needed for US Pipe Cutter Drills. Req. No. 2019-3091. Account: Water Fund - Maint. & Repair Equipment. Buyer: AS

BOCS November 1, 2018, Rev 11.01.2018 Page 12 of 12 CITY OF YONKERS - BOARD OF CONTRACT AND SUPPLY

ANNOTATED AGENDA FOR MEETING OF NOVEMBER 1, 2018 – 10:00 AM

CITY HALL – MAYOR’S RECEPTION ROOM – 2ND FLOOR

BOARD OF EDUCATION CONTRACTS* - Stated Meeting 10/17/2018

MEMBERS MIKE SPANO, MAYOR, represented by Deputy Mayor James Cavanaugh Mike Khader, City Council President (absent) John Liszewski, Commissioner of Finance & Management Services Paul Summerfield, City Engineer Michael Sabatino, City Council Majority Leader (absent)

OTHERS IN ATTENDANCE Tom Collich, Purchasing Director Karen Ramos, Deputy Corporation Counsel

VOTING MEMBERS Procurements Subject to General Municipal Law (GML) 103 – Competitive Sealed Bidding Mayor Mike Spano John Liszewski Paul Summerfield Mike Khader

VOTING MEMBERS Procurements Subject to General Municipal Law (GML) 104b – Not Subject to Competitive Sealed Bidding Mayor Mike Spano John Liszewski Paul Summerfield Mike Khader Michael Sabatino

PART I – RECOMMENDATIONS FOR NEW CONTRACTS – ALL ITEMS APPROVED

Special Education – GML 104b 1. Horizon Healthcare Staffing Term: 2018-2018 School Year Amount: $20,000.00 Account: General Fund Scope: Horizon shall provide to School on an as-needed and as-requested basis, the full range of staffing services including Registered Nurses, Licensed Practical Nurses, Certified Nurse Assistants, Health Aides, and other Clinical professionals hereinafter referred to as (“Clinicians”). Additional practitioners (and or other temporary staff) and associated rates can be added as an addendum to this contract with agreement by both parties. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #12.7

2. Rethink Autism Term: 2018-2019 School Year Amount: $41,000.00 Account: IDEA 611 Scope: Standard platform access for 25 staff members to the Rethink Ed Platform from date of execution of this agreement through the termination date. Advanced Training center Access with 40 CTLE hours for 50 Educators to the Rethink Ed Platform from date of execution of this agreement through contract termination date. On-Demand Video Based Training Modules, ABA Training Series. Advanced Training Center Module- Includes twenty-seven (27) ABA training lessons that equate to 40 hours of instruction that can be used toward RBT certification. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #12.8

Pupil Support Services – GML 104b 3. The Guidance Center of Westchester Term: 2018-2019 Amount: $120.00 a day per student for the 2 hours of academic support as per the Home and Hospital rate. Account: General Fund Scope: Rebound is a full day program that offers academic support, counseling and electives for high school students with substance use and/or mental health issues. Services will be determined as follows: - On an as needed basis to be determined by the District based upon students' need; - Student length of stay is determined by the individual student need; - District would only be financially responsible for the academic tutoring portion of the day. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #13.2

BOE BOCS November 1, 2018, Rev. 11/1/2018 Page 1 of 6 Career & Technical Education – GML 104b 4. Virtual Enterprises International, Inc. Term: 2018-2019 Amount: $14,000.00 Account: Local Oc Ed Scope: Virtual Enterprises International, Inc. is an entrepreneurship program which transforms classrooms into working business environments. VE's Program Participation includes access to all program curriculum and resources, company and student-employee bank accounts, placement in the international directory, eligibility in all national online competitions, and regional support services including the 2019 Youth Business Summit. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #14.2

Health, Physical Education & Interscholastic Athletics – GML 104b 5. Gopher Sport – US Communities/Harford Public Schools Bid 16-SRD-010 Term: 2018-2019 School Year Amount: $20,000.00 Account: General Fund Scope: Delivery of Physical Education supplies as needed. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #15.2

Pathways to Success/VIVE – GML 104b 6. New York Safety and Training, Inc. Term: 2018-2019 school year Amount: $4,950.00 Account: Perkins Adult Grant Scope: The Pathways to Success (PTS) Adult Education program is requisitioning the execution of a contract to provide training for 30 students in our vocational programs to receive their OSHA (Occupational Safety Hazard Administration) 10-hour certificate. OSHA-10 is an industry-recognized certificate which will enhance the employability of these adult learners. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #16.2

7. Levels Barber Institute Term: 2018-2019 school year Amount: $18,270.00 Account: Perkins Adult Grant Scope: The Yonkers Public Schools Pathways to Success (PTS) Adult Education program is requisitioning the execution of a contract to provide professional instruction for 30 Adult Education students in the area of barbering. Upon successful completion of the program, students will receive a Barber Infection Control Certification, which represents the written component of New York State Master Barber Licensure. Students will then be fully prepared for employment as an Apprentice Barber. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #16.3

8. Westchester Medical Coder, Inc. Term: 2018-2019 school year Amount: $56,000.00 Account: Perkins Adult Grant Scope: The Yonkers Public Schools Pathways to Success (PTS) Adult Education program is requisitioning the execution of a contract to provide training for the Adult Education Students to receive Certifications in either the Medical Billing and Coding or Front Desk/Medical Administrative Assistant after passing the National Heath career Association (NHA) exam. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #16.4

9. Tarsha Gibbons DBA Gibbons Family Fitness, LLC Term: 2018-2019 school year Amount: $24,237.00 Account: WIOA-$6,000.00; LZ Vive-$7,180.00; LZ Pearls-$6,132.00; LZ Fermi-$4,925.00 Scope: The Yonkers Public Schools Pathways to Success (PTS) Adult Education program is requisitioning the execution of a contract to provide contextualized fitness/training for 230 sessions at 1 hour per session in our day and evening satellites classes. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #16.5

BOE BOCS November 1, 2018, Rev. 11/1/2018 Page 2 of 6

Pathways to Success/VIVE – GML 104b 10. Eileen M. Carlo PD Term: 2018-2019 school year Amount: $25,523.00 Account: WIOA-$7,814.00; LZ Vive-$7,005.00; LZ Pearls-$5,924.00; LZ Fermi-$4,780.00 Scope: The Yonkers Public Schools Pathways to Success (PTS) Adult Education program is requisitioning the execution of a contract to provide mental health services, in the form of group therapy, workshops and contextualized classes for students at various locations both day and evening satellites. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #16.6

School Facilities Management – GML 104 11. Sprague Operating Resources LLC Term: 365 Calendar Days Amount: $3,520,000.00 Account: Districtwide Fuel Scope: This is to provide No. 2 heating oil for all District owned and operated buildings and supplemental fuel for Yonkers Public Schools. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #17.3

12. Peter J. Landi, Inc. Term: 183 calendar days (starting 8/22/18) Amount: $35,150.00 Account: Capital 10656 Scope: General Construction for the Emergency Repairs to the Water Main Break at Gorton High School. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #17.2

13. NYSPSP AKA New York State Industries for the Blind Term: 365 Calendar Days Amount: $10,169.30 - No Bid - Preferred Source Account: General Supply Line Scope: To provide general cleaning supplies for the 2018-2019 School Year. Industries for the Blind is a participant in the New York State Preferred Source Program. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #17.4

Division of Teaching and Learning – GML 104b 14. Frontline Annual Subscription Term: 7/1/2018 - 6/30/2019 Amount: $31,830.40 Account: CAI Software-$31,657.26; General Fund Remainder-$173.14 Scope: Agreement with Frontline for My Learning Plan licenses, a PD learning management resource. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.3

15. Putnam/Northern Westchester BOCES Term: July 1, 2018 - June 30, 2019 Amount: $3,411.55 Account: General Fund Scope: Putnam/Northern Westchester BOCES Office of Negotiations Clearinghouse Services collects, analyzes, codifies and disseminates information with regard to the school districts of Westchester and Putnam Counties. An annual publication known as the Contract Analysis is provided to participating school districts with terms of contracts negotiated with teachers, administrators and non-teaching personnel. This publication includes salaries, fringe benefits, and working conditions. Additional features are provided in the Contract Analysis including a financial section that contains true value tax rates, financial wealth of districts, annual costs to educate a student, annual costs per student for instruction, for operations and maintenance, for transportation, for extra-curricular activities, etc. Surveys requests and results from participating school districts are also provided by the Office of Negotiations Clearinghouse. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.6

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Division of Teaching and Learning – GML 104b 16. Catapult Learning, LLC. Term: September 1, 2018 - August 31, 2019 Amount: $554,480.00 Account: Title I-$242,196.00; Title IIA-$59,302.00; Title IV-$202,200.00; Title IV, Part A-$50,782.00 Scope: Agreement with Catapult Learning to provide Title I customized small group instructional services in reading and math to eligible students in selected non public schools and to provide parent engagement materials and activities as per the Title I federal guidelines. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.7

17. Susan Radley Brown, Inc. Term: October 18, 2018 – June 30, 2019 Amount: $75,000.00 Scope: The Susan Radley Brown, Inc. consultant will provide job embedded onsite literacy professional development in order to improve student writing and raise performance levels on NYSED assessments. The work will align with the Common Core Learning Standards (CCLS). The work will focus on the workshop model and create an understanding of how the work supports the CCLS. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.8

18. Syracuse University Term: September 1, 2018 – August 31, 2019 Amount: $35,640.00 Scope: Syracuse University, through the Project Advance initiative, will provide students from Gorton High School and Roosevelt High School – Early College Studies Smart Scholars Programs the opportunity to earn college credits by providing concurrent enrollment dual credit college level courses at each respective high school. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.9

19. Westchester Community College Term: September 1, 2018 – August 31, 2019 Amount: $33,115.00 Scope: Westchester Community College will provide students at Roosevelt High School – Early College Studies with the opportunity to earn college credits. The courses offered are taught under the guidelines of the Early College Experience (ECE) program. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.10

20. Farmingdale State College Term: 2018-2019 Academic Year Amount: $51,300.00 Scope: Farmingdale State College, a State University of New York (SUNY), will provide students at Gorton High School the opportunity to earn college credit by taking a dual credit college level equivalent 3 semester hour credit courses at Gorton High School. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.11

21. Term: 2018-2019 Academic Year Amount: $4,200.00 Scope: The College of Westchester will work together with the District to develop curriculum and provide concurrent enrollment for academic dual credit university/ college courses for students at Gorton High School during the 2018-19 school year. The target population is for accelerated 9th grade students and students in grades 10-12, who are underserved and highly motivated but have not necessarily received the academic preparation needed for a smooth transition into post-secondary education. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.12

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Division of Research, Evaluation & Reporting – GML 104b 22. Data Recognition Corporation for Term: 10/1/2018-10/1/2019 Amount: $19,416.75 Account: General Fund Scope: A in s span ol is a research-based, Spanish language proficiency assessment that measures speaking, listening, reading, writing, and comprehension skills of K-12 students. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #19.2

23. Pace Business Solutions Term: 12/14/18-12/13/19 Amount: $22,065.00 Net 30 Account General Fund Scope: Renewal Agreement to provide continued Teleform/Fastscore software and hardware maintenance for Regents Pre-Tests, Regents and NYSITELL exams. BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #19.3

PART II – RECOMMENDATIONS FOR CONTRACT AMENDMENTS – ALL ITEMS APPROVED

Division of Teaching and Learning – GML 104b 1. #2018-00000560/ CPET Teachers College Center for Professional Development ( Columbia University) Original Term of Contract: January 1, 2018- August 31, 2018 Original Amount of Contract & Date of BOE/BOCS Approval: $10,000.00. Res. #19.26/BOE: 12/20/2017- BOCS 12/28/2017. Scope: Agreement with CP T, Teachers College, to provide professional development services to meet the district’s needs of increasing student achievement through effective writing practices. The workshops for teachers as well as school leaders will develop their instructional expertise in utilizing discussion strategies as a pre-cursor to writing which will in turn support students in writing. Through critical reflection and support from experienced coaches, teachers will be able to analyze the task and student work in order to change their instructional practices to meet students’ needs. Teachers will build on the first strategy to expand the process of writing for students. Details of Previous Amendments: 17.9 BOE approved 1/17/2018- BOCS 1/25/2018 to provide additional job- embedded coaching and services at School 23 that leverage literacy based practices by supporting curriculum adapation,implementation and literacy integration for the 2017-2018 school year. This represents an increase of $21,500.00. The total contract amount will be $31,500.00. #17.3 BOE approved 2/28/2018- BOCS 3/08/2018 to provide additional job-embeded coaching and services for 265 teachers district wide that leverage literacy-based practices by supporting curriculum adaptation, implementation and writing strategies integration. This amendment represents an increase of $24,000. The total contract amount will be $55,500.00. Details of New Amendment: Agreement to amend existing contract 19.26 BOE: 12/20/2017 BOCS 12/28/17. Amendment (17.9 BOE approved 1/17/18 BOCS 1/25/18) and amendment (17.3 BOE approved 2/28/2018 BOCS 3/8/2018 )(25.5 BOE approved 7/11/2018 -revision of vendor's name from CPET to Center for Professional Education of Teachers, and revision of dates - from 2017-2018 to July 16,2018- August 10,2018) with CPET, Teachers College, to provide professional development services in the form of instructional coaching for 16 Math teachers at the Orchard School. The goal is to meet the school’s need of increasing student achievement through effective coaching practices. The workshops for teachers as well as school leaders will develop their instructional expertise through recommended models of differentiated instruction, strategic student grouping, tiered problem solving and gamification strategies to help students have access and engage with the content. Through critical reflection and support from experienced coaches, teachers will be able to analyze the task and student work in order to change their instructional practices to meet students’ needs for the 2017-2018 school year. This amendment represents an increase of $9,000 due to an increase in the days of service for professional development. The total contract amount will be $64,500. Account: 2017-2018 Title I BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.2

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Division of Teaching and Learning – GML 104b 2. Contract# PC66408/Scholar Craft Products, Inc./$60,000.00 Contract# PC66516/Sprogs/$20,000.00 Contract#PC66516/Learniture/$30,000.00 TCPN# R141608/Smith Systems Manufacturing/$30,000.00 TCPN# R141608/Global Industries, Inc./$30,000.00 TCPN# R141608/ Sandusky Lee/$10,000.00 TCPN# R141608/Classroom Select/$169,892.00 Original Term of Contract: 2018-2019 School Year Original Amount of Contract & Date of BOE/BOCS Approval: Not to exceed $349,892 ; Res.# 17.5 BOE approved 7/11/18 and BOCS approved 7/26/18 Scope: To provide general school and office equipment for the 2018-2019 school year at discounted costs from the vendors listed that are either offer discounts from NYS OGS and TCPN. The allocation will be used for various equipment manufactures depending on the needs of the Schools. Details of Previous Amendments: This is an amendment to the existing contract of $225,000 (BOE approved 3/22/18 and BOCS approved 3/22/18) and represents an increase of $124,892 (Rollover Funds) The total contract amount will be $349,892. Details of New Amendment: This is an amendment to the existing contract of $349,892 (BOE approved 7/11/18 and BOCS approved 7/26/18) and represents an increase in total vendors and the additional vendor is Learniture. Although the total number of vendors is being increased, the overall total of contract remains the same. Funding is being reallocated among the vendor listed. Account: Capital BOE Recommendation: Stated Meeting 10/17/2018 – Resolution #18.4

* It should be noted pursuant to the terms of that certain intermunicipal agreement (“IMA”) by and between the Yon ers’ chool District, acting by through its Board of ducation (the “BO ”) and the City of Yon ers (the “City”) as filed in the Office of the City Cler on 6/16/14, the City assumed, as of 7/1/14, the BO ’s purchasing and contracts functions. It should be noted that the City is acting in reliance on the procurement procedures undertaken by the BOE in connection with the contracts approved by the BOE on 10/17/18. i ewise, the City is acting in reliance on the BO ’s actions with respect to contracts proposed to be included for approval at the 11/1/18 BOCS meeting. It is further noted that City approval of any items contained on the BO ’s proposed 10/17/18 agenda shall be, and hereby is deemed, rescinded if the BOE does not act to approve any such agenda item(s). It is further noted that the City will continue to work with the BOE to ensure compliance with all applicable procurement requirements, including without limitation those set forth in the NYS GML, as well as those promulgated by the BOE thereunder. It is acknowledged that the City continues to work with the BOE to ensure that all required approvals are in place prior to commencement of the work.

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