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Freedom of Information - Part II Statement Pursuant to the Freedom of Information Act 1982

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Freedom of Information - Part II Statement Pursuant to the Freedom of Information Act 1982 Freedom of Information - Part II Statement Pursuant to the Freedom of Information Act 1982 1 July 2021 Page 1 of 11 Contents .......................................................................................................................................................................... 1 Purpose ............................................................................................................................................................... 3 Responsibility ..................................................................................................................................................... 3 Statement 1: Organisation and Functions ................................................................................................... 3 Organisation Structure ............................................................................................................................... 3 Chief Executive Officer ............................................................................................................................... 4 Officers Reporting Directly to the Chief Executive Officer .......................................................... 4 Organisation Chart ................................................................................................................................. 4 Customer Service Centres .................................................................................................................... 5 Contact Us ................................................................................................................................................ 5 Functions ........................................................................................................................................................ 5 Decision Making Powers ............................................................................................................................ 5 Community Engagement and Consultation ............................................................................................ 6 Acts Administered ....................................................................................................................................... 6 Statement 2: Categories of Documents ...................................................................................................... 8 Principal Records ......................................................................................................................................... 8 Statement 3: FOI Arrangements ................................................................................................................... 9 Lodging an Application ................................................................................................................................ 9 Access Charges ............................................................................................................................................ 9 Right of Appeal .......................................................................................................................................... 10 Statement 4: Public Transparency.............................................................................................................. 10 Documents Available for Public Inspection......................................................................................... 10 Statement 5: Rules, Policies and Procedures .......................................................................................... 10 Council Reports and Plans ...................................................................................................................... 10 Laws and Regulations ............................................................................................................................... 10 Policies, Strategies and Specifications ................................................................................................... 10 Statement 6: Report Literature .................................................................................................................. 11 Page 2 of 11 Purpose The purpose of Part II of the Freedom of Information Act 1982 (FOI Act) (section 7 – section 12) is to ensure that individuals and organisations can effectively exercise their right to obtain access to government information which may affect them. To this end they must be aware of what government does, how it acts and what information it holds. Bass Coast Shire Council (Council) releases a large amount of information through online and print publishing as well as person to person service provision. This Freedom of Information Part II Information Statements show how Council is making information readily available to the public. Making information easily accessible reduces the need for members of the public to submit requests under the FOI Act. Responsibility Agencies (including Councils) must prepare six major statements under Part II of the FOI Act and ensure that these statements are published, updated annually and made available to the public. Statement 1: Organisation and Functions The name Bass Coast Shire Council was adopted as the official name when the Shire of Phillip Island, Shire of Bass and Borough of Wonthaggi were amalgamated in 1994. This also included the amalgamation of sections of the Shire of Woorayl, Shire of Cranbourne and Shire of Korumburra. Council consists of three Wards and nine Councillors. Organisation Structure Council is made of two parts, elected representatives - Councillors and the administration - Council Staff. Council by resolution are responsible for appointing the Chief Executive Officer (CEO). In accordance with the Local Government Act 2020 s46 Functions of the Chief Executive Officer: (1) A Chief Executive Officer is responsible for— (a) supporting the Mayor and the Councillors in the performance of their roles; and (b) ensuring the effective and efficient management of the day to day operations of the Council. The CEO, four General Managers, one Executive Manager and one Chief Financial Officer form the Executive Leadership Team of the organisation. Page 3 of 11 Chief Executive Officer Ali Wastie Officers Reporting Directly to the Chief Executive Officer Wayne Mack Greg Box Jodi Kennedy James Stirton General Manager General Manager General Manager General Manager Business Partnerships, Resilient Place Making Transformation Economy & Culture Communities Organisation Chart Page 4 of 11 Customer Service Centres Wonthaggi 76 McBride Avenue, Wonthaggi 3995 Cowes 91-97 Thompson Avenue, Cowes 3922 Inverloch 16 A’Beckett Street, Inverloch 3994 Grantville 1509 Bass Highway, Grantville 3984 Contact Us Phone (03) 5671 2211 Email [email protected] Website www.basscoast.vic.gov.au Post PO Box 118, Wonthaggi VIC 3995 Functions Section 8 of the Local Government Act 2020 prescribes the role of Council which include: (1) The role of a Council is to provide good governance in its municipal district for the benefit and wellbeing of the municipal community. (2) A Council provides good governance if— (a) it performs its role in accordance with section 9; (b) the Councillors of the Council perform their roles in accordance with section 28. (3) In performing its role, a Council may— (a) perform any duties or functions or exercise any powers conferred on a Council by or under this Act or any other Act; and (b) perform any other functions that the Council determines are necessary to enable the Council to perform its role. (4) If it is necessary to do so for the purpose of performing its role, a Council may perform a function outside its municipal district. Decision Making Powers Council exercises its decision making powers in a number of forums. Decisions are made at Council Meetings and by officers under delegation. Council meetings are held on the third Wednesday of each month. The livestream, agendas, minutes, attachments and dates of meetings are available on our website Council Meetings page. Policies enable effective and efficient management of Council resources assisting staff and Council to achieve an equitable decision making process. Policies are available on our website Policies page and provide the community with the foundation that informs administrative and Council decisions. Page 5 of 11 Community Engagement and Consultation The Community Engagement Policy was adopted by Council on 17 February 2021. The objectives of the policy are: • To support good decision-making by Council • To build a strong partnership with our community • To undertake community engagement activities: o with respect o by building trust o with openness and accountability Council is committed to actively encouraging individuals, groups and communities to be involved in local government through community engagement. The Policy aims to increase community ownership and understanding of project, policy and strategy decisions, which can support the long-term sustainability of those initiatives and generate a sense of belonging and pride in our achievements. Council decision-making must take into consideration the diverse views of the community, laws and regulations, finances, human resources and social impacts. Council’s Policy meets the requirement of the Local Government Act 2020 and is required by legislation to consider community engagement, such as when a proposed change or decision is likely to: • have significant impact on quality of life in the region • impact on services
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