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Minutes of Ordinary Meeting - 19 June 2019 Bass Coast Shire Council

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Minutes of Ordinary Meeting - 19 June 2019 Bass Coast Shire Council Bass Coast Shire Council Minutes for Ordinary Meeting Wednesday, 19 June 2019 Council Chamber Bass Coast Civic Centre Baillieu Street East Wonthaggi 5.00pm 1. These minutes are due to be confirmed on 17 July 2019 2. Any decision included in these minutes is subject to change resulting from a rescission motion passed by Council. Minutes of Ordinary Meeting - 19 June 2019 Bass Coast Shire Council TABLE OF CONTENTS A Present and Apologies ................................................................................................. 4 B Declarations of Interest ............................................................................................... 5 C Confirmation of Minutes.............................................................................................. 6 C.1 Ordinary Meeting held on 15 May 2019 and Special Meeting held on 29 May 2019 ........................................................................................................... 6 D Public Question Time .................................................................................................. 7 D.1 Ken Hailey - Coastal Erosion ................................................................................. 7 D.2 Kevin Griffin, President Bass Coast Ratepayers and Residents Association - Shared Services ................................................................................. 7 D.3 Kevin Griffin, President Bass Coast Ratepayers and Residents Association - Regional Skate Park ......................................................................... 8 D.4 Bernie McComb - Climate Change Declaration ................................................... 8 E Petitions, Joint Letters, Deputations and Correspondence ..................................... 9 E.1 Petition - Sealing Shetland Heights / Potters Hill Road Project .......................... 9 E.2 Petition - Requesting a Fenced Dog Park ............................................................ 12 E.3 Petition - Introduce Live Streaming of Council Meetings .................................. 14 E.4 Petition - Recording of Individual Councillor Voting Decisions ......................... 15 E.5 Petition - Content of Public Questions Recorded in Council Minutes .............. 17 F Notices of Motion ....................................................................................................... 20 F.1 208/19 Wonthaggi Surf Life Saving Club (WSLC) ............................................... 20 G Mayor and Councillors Reports ................................................................................ 22 G.1 Mayoral Report - Cr Brett Tessari ....................................................................... 22 G.2 Councillor Report - Cr Michael Whelan ............................................................. 23 G.3 Councillor Report - Cr Geoff Ellis ........................................................................ 23 G.4 Councillor Report - Cr Les Larke ......................................................................... 23 G.5 Councillor Report - Cr Bruce Kent ...................................................................... 24 G.6 Councillor Report - Cr Stephen Fullarton ........................................................... 24 G.7 Councillor Report - Cr Pamela Rothfield ............................................................ 25 G.8 Councillor Report - Cr Clare Le Serve ................................................................. 26 H Reports Requiring Council Decision ......................................................................... 28 H.1 Adoption of 2019/2020 Annual Budget and Revised Council Plan 2017/2021 .............................................................................................................. 28 H.2 Draft Wonthaggi Activity Centre Plan - Community Engagement .................... 42 H.3 Planning Application 160132 - Multi Lot Subdivision and removal of vegetation at 161 - 163 Reed Crescent & 8 Dowson Drive, Wonthaggi ........... 53 H.4 Response to the Petition - Save Heritage Foreshore Pines at Silverleaves ............................................................................................................ 72 H.5 Guide Park Playspace - Concept Design 2019 .................................................... 78 H.6 Blue Gum Reserve Master Plan (New), Harold Hughes Reserve Master Plan (new), Thompson Reserve Master Plan (Review) ....................................... 86 H.7 Review of appointments to Council Committees and Delegated Committees ........................................................................................................... 98 H.8 Review of Council's Instrument of Delegation Council to Staff ...................... 101 H.9 Review of Procurement Policy ........................................................................... 107 H.10 Award of Tender No. 19004 - Provisions of Banking, Customer Payment Processing and Related Services ........................................................ 112 H.11 Proposed Sale of Land ........................................................................................ 118 Page 2 Minutes of Ordinary Meeting - 19 June 2019 Bass Coast Shire Council I Statutory Reports ..................................................................................................... 126 I.1 Assembly of Councillors ...................................................................................... 126 I.2 Planning and Building Statistics - April 2019 .................................................... 131 I.3 Contracts Awarded Register ............................................................................... 135 I.4 Receipt of Bass Coast Shire Council Audit Committee Minutes - 25 March 2019 ......................................................................................................... 136 I.5 Complaints Handling Register Report ............................................................... 139 J Urgent Business ........................................................................................................ 144 K Confirmation of Closed Minutes ............................................................................. 147 K.1 Minutes of Closed Ordinary Meeting held on 15 May 2019 ........................... 147 L Reports Requiring Council Decision Closed to the Public ................................... 147 L.1 Drainage Risk Matter ......................................................................................... 147 L.2 Chief Executive Employment Matters Committee Meeting 26 March 2019 ..................................................................................................................... 147 Page 3 Minutes of Ordinary Meeting - 19 June 2019 Bass Coast Shire Council Meeting commenced The meeting commenced at 5.03pm Acknowledgement: Cr Geoff Ellis read the acknowledgement. Statement: Cr Pamela Rothfield read the Councillor Statement. A Present and Apologies Councillors: Cr Brett Tessari, Bunurong Ward (Mayor) Cr Bruce Kent, Western Port Ward (Deputy Mayor) Cr Les Larke, Bunurong Ward Cr Stephen Fullarton, Island Ward Cr Pamela Rothfield, Island Ward Cr Michael Whelan, Island Ward Cr Geoff Ellis, Western Port Ward Cr Clare Le Serve, Western Port Ward Officers in Attendance: Ms Ali Wastie, Chief Executive Officer Ms Jodi Kennedy, General Manager Corporate and Community Mr Jamie Sutherland, Acting General Manager Infrastructure and Environment Ms Allison Jones, General Manager Advocacy, Economy and Liveability Mr David Filmalter, Manager Finance Mr Christian Stefani, Advocacy and Engagement Ms Lee-Anne Harmer, Governance Officer Apologies: Cr Julian Brown, Bunurong Ward Page 4 Minutes of Ordinary Meeting - 19 June 2019 Bass Coast Shire Council B Declarations of Interest There were no Declarations of Interest. Page 5 Minutes of Ordinary Meeting - 19 June 2019 Bass Coast Shire Council C Confirmation of Minutes C.1 Ordinary Meeting held on 15 May 2019 and Special Meeting held on 29 May 2019 Council Decision Moved: Cr. Stephen Fullarton / Seconded: Cr. Pamela Rothfield That the minutes of the Ordinary Meeting held on 15 May 2019 and the Special Meeting held on 29 May 2019 be confirmed. CARRIED Page 6 Minutes of Ordinary Meeting - 19 June 2019 Bass Coast Shire Council D Public Question Time D.1 Ken Hailey - Coastal Erosion 1. In view of the severe problems at Jam Jerrup, Cowes, Inverloch and other townships, does the Council accept the Shire has a coastal erosion emergency? 2. If so what funds are in place for emergency responses when required, in partnership with the community, State and Federal Governments? Response: Council has several coastal erosion issues across the Shire which it has been discussing with community groups in the affected areas, and strongly advocating to the state and federal government for the past 18 months. Recently Cr Tessari met with State Government Representatives at Parliament House and this week met with the Deputy Secretary of the Federal Department of Environment to advocate on this matter. These discussions include immediate short term actions and long term strategic solutions. Council has recently secured up to $1.35M from the federal government for erosion mitigation works. Council has secured $270,00 from State Government agencies in the 2018/19 financial year to deliver erosion mitigation works. In the event of an emergency Council can access State Government Natural Disaster Financial Assistance where the emergency meets the funding criteria. D.2 Kevin Griffin,
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