REORGANIZATION MEETING MINUTES January 2, 2021 at 12:00 p.m.

______Call to Order The Reorganization Meeting of the Mayor and Council of the Borough of Madison was held on Saturday, the 2nd day of January 2021, via teleconference from the Council Chamber of the Hartley Dodge Memorial, Madison, New Jersey. Mayor Conley called the meeting to order at 12:00 p.m.

The Borough Clerk read the Open Public Meetings Act Statement “In compliance with the Open Public Meeting Act, adequate notice of this meeting of the Council was provided by transmitting a copy of the meeting notice to the Madison Eagle and Daily Record, posting a copy of the notice on the bulletin board at the main entrance to Borough Hall and filing a copy in the office of the Borough Clerk, all on December 9, 2020. Copies of that notice were made available to members of the general public.”

Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence:

Mayor Robert H. Conley Council Members: Carmela Vitale Astri J. Baillie Maureen Byrne John F. Hoover Debra J. Coen Rachel Ehrlich

Invocation Mayor Conley invited Rev. Msgr. George F. Hundt, St. Vincent Martyr Parish, to give the invocation. Msgr. Hundt noted the gratitude and goodness, courage and dedication of the Council members and residents of this community and wished all a “Happy New Year”, Msgr. Hundt asked that 2021 be a safe and healthy New Year for the Borough of Madison. Mayor Conley asked for a moment of silence for the following Madison residents: Ann Mantone McLoughlin Joseph Stocker Darrel Love Brook Plumstead Richard Hanlon

Presentation of Colors, Pledge of Allegiance, National Anthem Everyone rose for the Pledge of Allegiance; all covered their hearts and were led in the recitation of the Pledge of Allegiance. Mayor Conley acknowledged Jessica Vogel, who played the National Anthem on the violin.

Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

Presentations of Medallions for Distinguished Service Mayor Conley commented that Medallions are presented to volunteers for their Distinguished Service to the Borough for five years or more and who are no longer serving. As each name and position was announced, there was a round of applause. Mayor Conley noted that each recipient has received their Medallions.

Toni DeRosa Bill Hutchinson Zoning Board of Utility Advisory Committee Adjustment 2014 – 2020 2009 – 2020

Brad Cramer Kevin Williams Downtown Development Utility Advisory Committee Committee 2011 – 2020 2007 – 2020

Proclamation for Outgoing Council Member Mayor Conley acknowledged recorded messages from distinguished guests including Governor Phil Murphy, Congresswoman Mikie Sherrill, Assemblyman John McKeon, Assemblywoman Mila Jasey, former Governor and State Senator Richard Codey, each congratulated Council member Vitale on her service to Madison and her retirement and wished the residents of Madison a Happy New Year. Mayor Conley read and presented a Proclamation in honor of outgoing Council Member Carmela Vitale; there was a round of applause and standing ovation in Mrs. Vitale’s honor.

Presentation of Gifts Mayor Conley acknowledged and thanked Mrs. Vitale for her service in government and noted it was not good bye but thank you. Mayor Conley presented Mrs. Vitale with gifts from the Mayor and Council including a pewter box engraved with the Hartley Dodge Memorial and a Council chair engraved with Mrs. Vitale’s name and years of service as Council Member. Mrs. Vitale thanked the residents of Madison for their kindness and for the opportunity to serve. Council members thanked Mrs. Vitale for her service and wished her well.

Oath of Office Robert E. Landrigan was called forward. The Oath of Office of Council Member Landrigan was administered by Mayor Conley, with Mrs. Vitale holding the bible. Mr. Landrigan thanked Mrs. Vitale and the people of Madison for the opportunity to serve once again. There was a long round of applause.

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John Hoover and his family were called forward. The Oath of Office of Council Member Hoover was administered by Mayor Conley. Mr. Hoover thanked his family fellow Council members, Borough staff and volunteers. There was a long round of applause.

Roll Call by Borough Clerk The Borough Clerk called the roll, and the following acknowledged their presence:

Mayor Robert. H. Conley Council Members: Astri J. Baillie Maureen Byrne John F. Hoover Debra J. Coen Rachel F. Ehrlich Robert Landrigan

Mayor's Message to the Citizens of Madison

January 2, 2021 Thank you to Monsignor George Hundt for the invocation. And Father George, I want to thank you for all of your support in our community during this difficult year, from your work with the St. Vincent’s congregation, to your work with Tri-town Cares to the donation of the Waverly Christmas Tree giving joy to so many. You have been at Madison’s side all year.

And thank you Jessica Vogel, the daughter of Borough Engineer Bob Vogel for the opening music and the beautiful rendition of the Star-Spangled Banner.

Welcome all who are joining us virtually. I want to thank Governor Phil Murphy, Congresswoman Mike Sherrill, and Governor Codey for sending their well wishes and our good friends Assemblyman John McKeon and Assemblywoman Mila Jasey for joining us today. I appreciate all of you for taking time today to witness the oath of office being given to John Hoover and Bob Landrigan, who returns to the Council. And we will be saying thank you to Carmela Vitale, having served an amazing five terms over 18 years.

So Thursday at midnight we said good riddance to 2020, the year that started with wildfires in Australia and the news of a spreading pneumonia-type virus in Wuhan, China. We were quickly into a worldwide pandemic, changing the way we would live, and devastating the economy, with so many of us losing friends and family.

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We were then faced with the killings of Ahmaud Arbery, George Floyd, Breonna Taylor reminding us that it is long overdue for our country to address social injustice. Added on top of this was a national election, which no matter your affiliation caused added stress in a difficult time.

When the horn on this building sounded at the stroke of 12 on New Year’s Eve, we were so ready to say goodbye to 2020 and to start the great new life that 2021 would bring. And then, when we woke up yesterday morning; it hit us that this is not how it works. I’m sorry to be the one to say that the new year is nothing more than an arbitrary point in time. In fact, a New Year was celebrated 24 times, every hour on the hour, so how special can it be?

Now that I have probably ruined your day, let me tell you what the new year is really about. It is time to look back on the last 12 months to celebrate our successes and to learn from our shortcomings. It is not the time to erase 366 days (leap year just rubbed the tough year in our faces) but it is time to take our lessons and work towards a better 2021 and future years.

Let us look back on a year that we want to forget and remember what we did well. As we already heard from Congresswoman Sherrill, Madison rose to the challenge. It is during these difficult times that our residents step forward with innovation and generosity. Here are a few examples:

● FLAG - Front Line Appreciation Group with Chatham providing meals for workers while supporting local restaurants

● An anonymous donor supporting weekend meals for the 100 families in the school food program

● Food drives and distributions conducted by the First Baptist Church and Wind in the Spirit

● The Madison Eagle Christmas Fund with a record year of fundraising through generous donors

● The Madison Main Street Foundation Small Business grant program, raising nearly $200,000 and distributing 54 grants. $50,000 came through the Foundation from the work of the Downtown Development Commission. While there was no Bottle Hill Day in 2020, previous years’ and other events supported this effort.

● Front Line Sewing Angels, another multi-town effort that received national attention as volunteers sewed masks to cover the early shortfall in PPE.

● The volunteers of the Madison Ambulance Corps; who during normal years put in so many hours as our first responders, the risk of the pandemic did nothing but strengthen their dedication

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● Residents gathered peacefully to bring attention to racial injustice

● The innovation of BoxCar, who created a weekly contact-free food sale, provided the mechanism for distributing food to those in need and brought us drive-in movies.

● The Madison Housing Authority celebrated its 50th anniversary, a legacy of providing affordable, quality housing. We also thanked Lou Riccio on retirement and his 45 years of leadership

● Our Police keeping us safe throughout difficult times, working with residents to build community and providing support for rallies

● Our firefighters, who were praised by the homeowners after a major house fire for their efforts on not only saving the structure but doing everything possible to help the family during and after the disaster.

● And the Fire and Police Department together, for reaching out to Santa and working with the Toto family, creating Operation Santa, saving a great Christmas tradition. And it’s a must see if you haven’t watched the video produced by Madison resident Paul Morgan.

Those are just a few of the examples of what we can do during difficult times. Let us not forget what the Borough government was able to do in 2020.

In reference to our electric department, I have often said it is the work done quietly on the sunny days that prepares us for the storms. That is also true with working through a pandemic.

Over the past few years we created two new positions in the Borough, one was the Director of Business Development and the other was Communications Coordinator. Both were very important positions at the time but were invaluable in 2020. Director of Business Development, Lisa Ellis managed the small business grant program, provided vital information to our businesses and not to be missed was able to help fill store fronts during a pandemic.

Communication Coordinator, Michael Pellessier pushed out vital information to all our residents and produced my weekly messages earlier in 2020. He also became our Zoom guru, quickly getting up to speed on the technology so we could have virtual public meetings in the safest possible way. As I speak he is managing this meeting while in the state of Washington. All this work was recognized state-wide. Madison performed so well that I should mention each and every employee but that is not possible but I would be remiss if I didn’t mention two more people. Marlene Dolan, our Public Health Nurse, our Dr. Fauci. From the start of the pandemic to now she has been putting in endless hours leading the contact tracing, providing vital information and staying on top of the latest trends. Marlene was supported by our full time volunteer, Board of Health President Eric Range. Eric could be found every day at the Health Department doing whatever was needed to support the cause.

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2020 also began with the annual budget process and the discussion around surplus levels. It is this surplus from the sound fiscal management of this and previous Councils with the guidance of CFO Jim Burnet that has put Madison in a position to weather the storms. The proposed tax increase was cut in half and targeted electric rebates were provided to residents who lost income and businesses that had to survive the shutdowns.

Just as neighbors helped neighbors, Madison did the same. Recognizing that the pandemic was not just a threat to our physical health; the shutdowns, job loss and isolation in the first half of the year was creating mental health issues. I pulled together a group of mental health professionals, clergy, and community leaders from Madison and the Chathams to address this growing issue. The group evolved into Tri-Town Cares, and continues to meet to address mental health issues not only related to COVID-19 but also racial injustice, election-related stress and now the holidays when we couldn’t be with friends and family.

We also helped our neighbors recover from Isaias. For the most part, unless you lived on Maple Ave, the storm was a minor inconvenience in Madison. This was not the case for the neighboring towns. Our electric crews working with JCP&L, helped restore power in Morris Township, Florham Park, Chatham Township and Chatham Borough. This effort not only helped speed their recovery but enhances our ability to partner with our neighbors on future endeavors.

Alright, I won’t argue with you if you want to call 2020 the year from hell, but hopefully we go into 2021, with the knowledge that Madison is stronger than ever. There was so much last year that was out of our control but Madison excelled with what was in our control. We wear masks, avoid gatherings, keep our social distance and most of all take care of each other.

The rollout of the vaccines is a reminder that there is a light at the end of the tunnel but we are still many months away from moving towards normal, a new normal at that. To wrap up (2020 came to an end and so will my message) just a few things as we look towards the future.

While we have managed fiscally for the rainy day, the 2021 budget will be a challenge with the shortfalls from 2020, particularly with utility revenue. We must understand the office world has changed, people will return to business campuses such as the beautiful Giralda Farms, but working remotely at least part time is here to stay forever changing the office climate. Small liberal arts colleges like Drew University were under financial stress before the pandemic, 2020 just added to that stress. We will need to work with Drew so that they can come out of this stronger.

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And lastly, prior to the pandemic our downtown was probably the strongest since the pre-mall days of the 1960’s. Many creative ideas came out of the virtual innovation roundtable that I hosted with Lisa Ellis. Some of these ideas were implemented on a temporary basis and we should look at what can be permanent such as expanded outdoor dining, supporting the unified platform to promote local retail and the creation of a pedestrian mall.

Now if it makes you feel better, go ahead and kick 2020’s butt out the door but remember it has made us stronger and ready for whatever 2021 brings us.

Thank you all for joining online today, and thank you to all our virtual guests who shared their wishes for the new year and a special thank you to all our elected officials and volunteers who have stepped forward to serve Madison, the best place to live in New Jersey.

And to all a Happy and Healthy New Year. Robert H. Conley, Mayor

There was a round of applause honoring Mayor Conley.

Election of Council President Ms. Baillie nominated and moved the appointment of Council Member Maureen Byrne as Council President. Ms. Coen seconded the motion. The motion passed with a unanimous voice call vote recorded.

Adoption of Council Bylaws for 2021 Ms. Byrne moved that the existing Bylaws be adopted as the Bylaws of the Governing Body of the Borough of Madison for the year 2021. Council Member Baillie seconded the motion, which passed with a unanimous voice call vote recorded.

Mayor's Announcement of Council Standing Committees for the Year 2021 STANDING COMMITTEE CHAIR/OTHER MEMBER Community Affairs Debra J. Coen/ Rachel F. Ehrlich Finance and Borough Clerk Astri J. Baillie/Maureen Byrne Health Robert Landrigan/John Hoover Public Safety Maureen Byrne/Robert Landrigan Public Works and Engineering John Hoover/Debra J. Coen Utilities Rachel F. Ehrlich/Astri J. Baillie

Ms. Byrne moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion. The motion passed with the following roll call vote recorded: Yeas: Ms. Byrne, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None

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Appointment of Borough Officials Mayor Conley nominated and appointed the following named persons to serve in the following official capacities, subject to Council confirmation:

Joint Municipal Court Judge Jonathan H. Rosenbluth

Borough Attorney, Matthew J. Giacobbe, Esq. (Annual Appointment) Housing Officer, Michael Fitzpatrick (Annual Appointment) Zoning Officer, Dennis Harrington (Annual Appointment) Deputy Zoning Officer, Daniel Buckelew (Annual Appointment)

Ms. Byrne moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed with a unanimous voice call vote recorded.

Mayor Conley appointed Members of Boards not subject to Council confirmation:

(1) ENVIRONMENTAL COMMISSION Three-year term through December 31, 2023 Bridget Dailey, Regular Member Ann Huber, Regular Member Joan Maccari, Regular Member Brian Monaghan, Regular Member Stephan Stocker, Regular Member Claire Whitcomb, Regular Member

Two-year term through December 31, 2022 Trina Mallik, Alt. #1

Unexpired two-year term through December 31, 2021 Kirsten Wallenstein, Alt. #2 One-year term through December 31, 2021 Claire Whitcomb, Chair Ann Huber, Planning Board Rep. John Hoover, Council Liaison (2) HISTORIC PRESERVATION COMMISSION Four-year term through December 31, 2024 John Forte, Class C Regular Chris Kellogg, Class A Regular Carmine Toto, Class C Regular

Two-year term through December 31, 2022 Max Hart, Alt. #2

One-year term through December 31, 2021 Astri Baillie, Council Liaison

(3) PLANNING BOARD Three-year term through December 31, 2023 Ann Huber Class IV, Environmental Comm Rep

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One-year term through December 31, 2021 John Forte, Class II, Official of the Borough other than Governing Body

Council Liaison to the Planning Board is appointed by Council Ms. Byrne moved the appointment of Astri J. Baillie, Council Liaison, Class III, to the Planning Board for a one-year term through December 31, 2021. Ms. Ehrlich seconded the motion, which passed a unanimous voice call vote recorded. Announcement of Appointments to Special Positions Requiring Council Confirmation

Mayor Conley announced the Mayor’s appointments of the following individuals requiring Council confirmation, all for a one-year term through December 31, 2021: (1) BOARD OF EDUCATION John Hoover, Council Liaison

(2) CHAMBER OF COMMERCE Debra J. Coen, Council Liaison

(3) HISTORIAN Scott Spelker

(4) HOUSING AUTHORITY Astri Baillie, Council Liaison

(5) JOINT MEETING COUNCIL REPRESENTATIVES Maureen Byrne, Finance/ Personnel Committee Chair Astri J. Baillie, Finance/ Personnel Committee Member

(6) JOINT MUNICIPAL COURT Maureen Byrne, Member Astri J. Baillie, Member

(7) MADISON COMMUNITY POOL Debra J. Coen, Council Liaison

(8) MUSEUM OF EARLY TRADES & CRAFTS Maureen Byrne, Council Liaison

(9) MADISON YMCA Robert Landrigan, Council Liaison

(10) SHARED SERVICES – BOARD OF EDUCATION Mayor Robert Conley John Hoover Debra J. Coen

Ms. Byrne moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded.

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Appointment of Members of Boards and Committees Subject to Council Confirmation

Mayor Conley requested that Ms. Baillie announce the Mayor’s appointments of the following individuals requiring Council confirmation:

(1) BOARD OF HEALTH Four-year term through December 31, 2024 Eric Range Unexpired two-year term through December 31, 2021 Benjamin LaFerriere, Alt. #1

One-year term through December 31, 2021 Robert Landrigan, Council Liaison

(2) COMMUNITY GARDEN ADVISORY COMMITTEE Three-year term through December 31, 2023 Michael Barrasso, Regular Lynne Macagnano, Regular Margaret Elckler-Malishchak, Regular Stephan Stocker, Regular Sondra Clark, Regular Maureen Hoeflin, Regular Kirk Moehle, Regular

One-year term through December 31, 2021 Maureen Byrne, Council Liaison

(3) COMPLETE STREETS COMMITTEE One-year term through December 31, 2021 Mayor, Ex-Officio, Robert H. Conley Public Safety Council Liaison, Maureen Byrne Engineering Council Liaison, John Hoover Borough Engineer, Robert Vogel Director of Public Works, Ken O’Brien Madison Police Rep, Lt. Joseph Longo Board of Education Representative John Eschmann Public School Representative Director of Business Development, Lisa Ellis Resident, Mark Chiarolanza Resident, Kirk Oakes

Ms. Byrne moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded.

Mayor Conley requested that Ms. Byrne announce the Mayor’s appointments of the following individuals requiring Council confirmation:

(1) DOWNTOWN DEVELOPMENT COMMISSION Three-year term through December 31, 2023 Melanie Tomaszewski, Owner/Merchant/Landlord Peter Flemming, Sr, Planning Board Rep.

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Thomas Honohan, Senior Citizen Representative Deb Starker, Arts Representative Peter Teshima, At Large Representative

One-year term through December 31, 2021 Debra J. Coen, Council Liaison

(2) LIBRARY TRUSTEES Five-year term through December 31, 2025 Thomas P. Bintinger, Trustee Thomas Haralampoudis, Trustee

(3) LOCAL EMERGENCY PLANNING COUNCIL FOR 2021 Mayor Robert H. Conley Council Liaison, Maureen Byrne Administrator Raymond M. Codey Assistant Borough Administrator/CFO James Burnet Borough Engineer Robert Vogel Construction Official Russ Brown Director of Public Works Kenneth O’Brien Electric Utility Superintendent James Mattina Fire Chief Louis DeRosa Health Officer Michael Fitzpatrick Medical Representative Marlene Dolan Board of Education Representative Senior Citizens Advisory Rep. Tom Honohan Auxiliary Police Samuel DeMarzo Madison Eagle Garry Herzog MCJM (Sewer) Superintendent Chris Manak Drew University Rep, OEM Coordinator John Rafter OEM Coordinator Police Chief Darren Dachisen OEM Deputy Coordinator/Public Info Officer Lt. Joseph Longo OEM Assistant Coordinator Mike Shugrue Pharmacist Frank Iannarone Public Information Michael Pellessier School Resource Officer S.O. Vincent Galgano Secretary Kristy Kiehl

Ms. Byrne moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded.

Mayor Conley requested that Mr. Hoover announce the Mayor’s appointments of the following individuals requiring Council confirmation:

(1) MADISON ALLIANCE ADDRESSING SUBSTANCE ABUSE Three-year term through December 31, 2023 Tricia Armstrong, Torey J. Sabatini School Rep PO Vincent Galgano, Law Enforcement Liaison Juvenile Officer, MPD

One-year term through December 31, 2021 Robert Landrigan, Council Liaison

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(2) MASTER PLAN COMMITTEE Astri Baillie - Council Member Rachel Ehrlich - Council Member John Morris - DDC Member Dave Luber - HPC Member Kathleen Caccavale - MEC Member Melissa Honohan - OSRHPA Member Ann Huber - Planning Bd Member Tom Lewis - Former Planning Bd Member Joseph Santoro - Zoning Bd Member Patrick Rowe - At Large Member

(3) MUNICIPAL AUDIT COMMITTEE Three-year term through December 31, 2023 Thomas P. Bintinger, Regular

One-year term through December 31, 2021 Astri Baillie, Council Liaison

(4) OPEN SPACE, RECREATION AND HISTORIC PRESERVATION ADVISORY COMMITTEE Three-year term through December 31, 2023 Melissa Honohan, Madison Resident (2 of 4)

One-year term through December 31, 2021 Debbie Mantone, Parks Advisory Committee Representative George Limbach, Planning Board Representative Ross Snyder, Recreation Committee Rep Brian Monaghan, STMB Representative Kirsten Wallenstein, Environmental Comm Rep Mayor Robert H. Conley, Ex-Officio Astri J. Baillie, Council Liaison

(5) PARKS ADVISORY COMMITTEE One-year term through December 31, 2021 Thomas Salaki, Chair Cathie Coultas, Secretary Paul Allocco Rebecca Bertrand Debbie Mantone David Miller Dan O’Brien John Taylor Geoffrey Thomas John Hoover, Council Liaison

Ms. Byrne moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded.

Mayor Conley requested that Ms. Coen announce the Mayor’s appointments of the following individuals requiring Council confirmation:

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(1) PATRIOTIC CELEBRATIONS COMMITTEE One-year term through December 31, 2021 Ron DeBiasse Helene Corlett James Emaus Peter R. Flemming, Sr. Thomas J. Granato Wayne Henderson Ann Lawless Thomas Matyus Michael Piano James Savage Victor Schumacher Joseph Nester, Post Commander, American Legion Post 43 Robert Landrigan, Council Liaison

(2) PROPERTY MAINTENANCE EMERGENCY COMMITTEE One-year term through December 31, 2021 Construction Code Official Health Officer Board of Health President (1 of 2 required) Board of Health Member (2 of 2 required) John Hoover, Council Liaison and Chair

(3) RECREATION ADVISORY COMMITTEE One-year term through December 31, 2021 Stephanie Berk - Little League Baseball Rep Dave Carver - Softball Nino Coviello - Football Rep Zach Ellis - Ex-Officio, Recreation Director Meghan Garrity - Field Hockey Rep Tony Gero - Ice Hockey Rep Christopher Holland - Basketball Rep Bob Macagnano - Soccer Club Rep Tom Packie - Wrestling Rep Shannon Salamon - Girls Lacrosse Rep Chris Lutz - Boys Lacrosse Rep Suzanne Whitehorn - ADA/PPEC Rep Ross Snyder - At Large John Hoover, Council Liaison

Ms. Byrne moved confirmation of the foregoing appointments. Ms. Coen seconded the motion, which passed a unanimous voice call vote recorded.

Mayor Conley requested that Ms. Ehrlich announce the Mayor’s appointments of the following individuals requiring Council confirmation: (1) SAFETY COMMITTEE One-year term through December 31, 2021 Borough Administrator Borough Engineer Chief Financial Officer / Assistant Borough Administrator

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Electric Utility Superintendent Fire Chief Health Officer Madison-Chatham Joint Meeting Superintendent Police Chief Personnel Director Recreation Director Director of Public Works Maureen Byrne, Council Liaison

(2) SENIOR CITIZENS ADVISORY COMMITTEE One-year term through December 31, 2021 Joan Finelli, At Large Grace Papayiannis, Rexford S. Tucker Apartments Rep. Marlene Dolan, Madison Health Department Thomas Honohan, DDC Rep Ellwood Kerkeslager, MACA Rep Doris Costello, Thursday Morning Club Rep. Kaye Shaler, Telephone Reassurance Phyllis Flemming, At Large Rep Christian Esola, YMCA Representative Debra J. Coen, Council Liaison

(3) SHADE TREE MANAGEMENT BOARD Five-year term through December 31, 2025 Eugene Cracovia, Regular Alan Andreas, Alt. #2

One-year term through December 31, 2021 John Hoover, Council Liaison

(4) AFFORDABLE HOUSING SETTLEMENT TASK FORCE Mayor Robert H. Conley Astri Baillie – Council Member Rachel Ehrlich – Council Member Patrick Rowe – Resident Mark McBride – Resident Carmela Vitale – Resident

Ms. Byrne moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded.

Mayor Conley requested that Mr. Landrigan announce the Mayor’s appointments of the following individuals requiring Council confirmation:

(1) SUSTAINABLE MADISON ADVISORY COMMITTEE Three-year term through December 31, 2023 Peter Fried, Regular Member Judy Honohan, Regular Member One-year term through December 31, 2021 Board of Education Representative Joan Maccari, Environmental Commission Representative

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Ken O’Brien, Director of Public Works John Hoover, Council Liaison

(2) UTILITIES ADVISORY COMMITTEE Three-year term through December 31, 2023 Mark Carangi, Regular

One-year term through December 31, 2021 Rachel Ehrlich, Council Liaison

(3) ZONING BOARD OF ADJUSTMENT Four-year term through December 31, 2024 Mary Sue Salko, Regular

Unexpired four-year term through December 21, 2021 Anthony DiIonno, Regular

Unexpired two-year term through December 21, 2021 James Foster, Alt. #1 Member

Two-year term through December 31, 2022 Christine Tiritilli, Alt #2 Member

Ms. Byrne moved confirmation of the foregoing appointments. Ms. Baillie seconded the motion, which passed a unanimous voice call vote recorded.

Communications - None

Invitation for Discussion Mayor Conley opened the meeting to the public and asked if anyone wished to be heard. Since no member of the public wished to be heard, the invitation for discussion was closed.

Consent Agenda Resolutions The Clerk made the following statement: Consent Agenda Resolutions will be enacted with a single motion; any Resolution requiring expenditure is supported by a Certification of Availability of Funds; any Resolution requiring discussion will be removed from the Consent Agenda; all Resolutions will be reflected in full in the minutes.

Ms. Byrne moved approval of the Consent Agenda Resolutions. Ms. Baillie seconded the motion. Mr. Landrigan abstained from voting on Resolution 34-2021. There was no Council discussion, and the motion passed with the following roll call vote recorded:

Yeas: Ms. Byrne, Ms. Baillie, Ms. Byrne, Mr. Hoover, Ms. Coen, Ms. Ehrlich Nays: None

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R 1 - 2021

RESOLUTION OF THE BOROUGH OF MADISON ESTABLISHING ANNUAL SCHEDULE OF MEETINGS FOR 2021 AND OTHER REQUIREMENTS PURSUANT TO THE OPEN PUBLIC MEETINGS ACT

WHEREAS, N.J.S.A. 10:4-18 of the Open Public Meetings Act provides that within seven (7) days following the annual Reorganization Meeting of a public body, such public body shall adopt, post and distribute a schedule of its regular meetings for the coming year; and WHEREAS, said schedule shall contain the location of each meeting to the extent it is known and the time and date of each meeting and ways to participate remotely; and WHEREAS, the Borough of Madison does seek to establish such schedule for the year 2021; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Annual Schedule of Meetings designated in the attached notice is approved.

MAYOR AND COUNCIL MEETING NOTICE - 2021 BOROUGH OF MADISON 50 Kings Road Madison, NJ 07940 In compliance with the Open Public Meetings Act, the Borough of Madison issues this notification of 2021 regularly scheduled meetings. The Mayor and Council of the Borough of Madison in the County of Morris and State of New Jersey will meet on the second and fourth Mondays of each month, except as noted*, in the Hartley Dodge Memorial Building, 50 Kings Road in the Borough of Madison. The Regular Meeting will be called to order and begin with an Executive Session at 7:00 p.m., in the Committee Room, 2nd Floor, Hartley Dodge Memorial; the meeting will reopen to the public at 8:00 p.m. or as soon as practical thereafter and continue in the 2nd Floor Council Chamber where official action may be taken. **

Monday, January 11, 2021 Monday, January 25, 2021 Monday, February 8, 2021 Monday, February 22, 2021 Monday, March 8, 2021 Monday, March 22, 2021 Monday, April 12, 2021 Monday, April 26, 2021 Monday, May 10, 2021

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Monday, May 24, 2021 Monday, June 14, 2021 Monday, June 28, 2021 Monday, July 12, 2021 Monday, July 26, 2021 Monday, August 9, 2021 Monday, September 13, 2021 Monday, September 27, 2021 *Wednesday, October 13, 2021 Monday, October 25, 2021 Monday, November 8, 2021 Monday, November 22, 2021 Monday, December 13, 2021 These meetings are open to the public. Adequate notice of these meetings is being provided by filing a copy of these dates in the office of the Borough Clerk, posting a copy on the Municipal Bulletin Board, and notifying the Madison Eagle, Daily Record, Independent Press and Star Ledger, all on (January 7, 2021). Elizabeth Osborne, Borough Clerk ** Pursuant to the Open Public Meetings Act, Council Meetings may be conducted electronically. Information regarding how to participate remotely will be posted on the Borough website prior to the meeting.

R 2 - 2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS

WHEREAS, the Borough of Madison has a need to obtain the following Professional Services as non-fair and open contracts pursuant to the provisions of N.J.S.A. 19:44A-20.5; and, WHEREAS, the Borough Administrator of the Borough of Madison has determined that the value of certain Professional Services listed herein may exceed $17,500; and WHEREAS, the anticipated term of said contracts are noted below; and WHEREAS, each contract has a thirty (30) day termination clause; and WHEREAS, each Professional Services provider has submitted a proposal indicating each will provide the services for the fee as described herein; and WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of New Jersey in the previous year, and that the contract will prohibit said Professional

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Services provider from making any reportable contributions through the term of the contract, and WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Chief Financial Officer has certified as to the availability of funds to cover the maximum dollar value of each pending contract as set forth in this Resolution; and WHEREAS, this Resolution and Certification of funds does not obligate the Borough to spend the maximum for each contract. The 2021 Expenditure Schedule per vendor is attached hereto. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows:

1. The Mayor is hereby authorized to execute contracts for each of the professional services listed herein, the cost of each such professional service agreement not to exceed the amount certified by the Chief Financial Officer.

2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5.

3. The resolution and contracts are on file and available for public inspection in the office of the Municipal Clerk during regular business hours Monday through Friday.

BE IT FURTHER RESOLVED that each Business Entity Disclosure Certification and the Determination of Value be placed on file with this resolution.

Page 18 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

Nisivoccia,Auditor LLP $50,850 per year or portion as set forth in Accounting Services Laracy Associates, the contract LLC $6,000/month Bond Counsel Rogut McCarthy Base Fee $2,500 et LLC seq., as set forth in contract

Borough Attorney Matthew J. $5,000 monthly Giacobbe, Esq. retainer/ $150hr. for litigation and tax appeals Codification Supplementation General Code $10,195.00 et seq. As & Maintenance Publishers set forth in the contract Consulting Engineers Bowman Consulting $85/hr to $150/hr et seq., as set forth in the Consulting Engineers Mott MacDonald contract Up to $260.00/hr Electrical Engineering Crane Associates, $80/hr - $157/hr et Consultant Inc. seq. as set forth in the contract

Electrical Engineering Utility Engineers, $100.00/hr Consultant PC

Field Inspections Michael P. Carroll $30.00/hr

Labor Counsel Cleary, Giacobbe, $150/hr Alfieri, Jacobs LLC Matt Giacobbe, Esq. Legal Counsel for Municipal $90/hr - $375/hr et Electric Utility Kirk H. Betts, Esq. seq. as set forth in the contract

Planners Kyle + McManus $142.00/hr Assoc

Open Space Advisor The Land Up to $5,000/yr Conservancy of Redevelopment Counsel New Jersey Castano Quigley, $195/hr. LLC

Real Estate Appraisal Newmark Knight $175/hr. Services Frank Associated $120/hr. Appraisal Group

Tax Appeal Attorney Fred Semrau, Esq. $140/hr.

Page 19 of 47

Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

R 3 - 2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING TAX COLLECTOR AND/OR THE DEPUTY TAX COLLECTOR TO EXAMINE RECORDS FOR UNPAID MUNICIPAL LIENS

BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that in accordance with N.J.S.A. 54:5-11, the Tax Collector and/or the Deputy Tax Collector, bonded officials of this municipality, be and are hereby appointed to make examination of records as to unpaid municipal liens and certify the result thereof.

R 4 - 2021

RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PURCHASING OFFICER

BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Kevin O’Keefe be designated Purchasing Agent for 2021 and is hereby authorized to sign all Purchase Orders upon issuance.

BE IT FURTHER RESOLVED that in the absence of Mr. O’Keefe, Raymond M. Codey be given the designation of Purchasing Agent.

R 5 - 2021

RESOLUTION OF THE BOROUGH OF MADISON APPOINTING INDIVIDUALS TO MAKE OFFICIAL SEARCHES AS TO FUTURE ASSESSMENTS

BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey that Borough Engineer Robert Vogel is hereby appointed and empowered to make official searches as to Municipal Improvements authorized by ordinances for future assessments that will be made pursuant to such ordinances, as authorized by N.J.S.A. 54:5-18.1 et seq.; and

Page 20 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

BE IT FURTHER RESOLVED that in the absence of the Borough Engineer, Borough Clerk Elizabeth Osborne and/or Assistant Borough Engineer Dennis Harrington are hereby appointed to make such searches; and BE IT FURTHER RESOLVED that the fee to be charged shall be in accordance with N.J.S.A. 54:5-18.4 et seq.

R 6 - 2021

RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING OFFICIAL NEWSPAPERS OF THE BOROUGH OF MADISON FOR PUBLICATION OF LEGAL NOTICES

WHEREAS, a municipality must designate an official newspaper for the publication of legal notices; and WHEREAS, the Borough of Madison wishes to designate THE MADISON EAGLE and/or THE DAILY RECORD as its official newspapers for the publication of legal notices for the year 2021; NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that, THE MADISON EAGLE, newjerseyhills.com, 100 South Jefferson Road, Whippany, NJ 17981, and/or THE DAILY RECORD, 100 Commons Way, Rockaway, NJ 07866, are hereby designated as official newspapers of the Borough of Madison for the year 2021 for the purpose of publishing legal notices of the municipality.

R 7 - 2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES FOR PURCHASE ORDER REQUISITIONS

BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the persons listed below be and are hereby appointed to sign requisitions for Purchase Orders for the various Borough Departments: DEPARTMENTS GENERAL GOVERNMENT AUTHORIZE APPROVALS 100 General Administration Administrator or Executive Assistant 102 Municipal Support Services Purchasing Agent/Personnel or Administrator 103 Elections Borough Clerk or Administrator 104 Downtown Development Commission ABA or Administrator 105 Human Resources Purchasing Agent/CFO 110 Mayor & Council Borough Clerk or Administrator

Page 21 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

120 Borough Clerk Borough Clerk or Administrator 130 Financial Administration CFO or Chief Accountant 135 Auditor CFO or Chief Accountant 145 Revenue Administration CFO or Chief Accountant 150 Assessment of Taxes CFO or Tax Assessor 155 Legal Services CFO or Administrator 165 Engineering Engineer or Administrator 175 Historic Preservation Engineer or Administrative Official 180 Planning Board Engineer or Administrative Official 185 Zoning Board Engineer or Administrative Official 186 Environmental Commission Engineer or Administrative Official 210 Liability Insurance CFO or Administrator 215 Workers Comp. Insurance CFO or Administrator 220 Health Insurance CFO or Administrator 225 Unemployment Insurance CFO or Administrator 310 Public Buildings & Grounds Director of PW or Administrator 361 Civic Center Director of PW or Administrator PUBLIC SAFETY 195 State Uniform Construction Code Construction Code Official or Engineer 240 Police Police Chief or Administrator 241 First Aid Organization Police Chief or Administrator 252 Emergency Management Services Police Chief or Administrator 265 Fire Fire Chief or Administrator 267 Fire Safety Program Fire Chief or Administrator 275 Municipal Prosecutor Court Administrator or Administrator 362 Public Safety Complex Police Chief and Fire Chief 491 Municipal Joint Court Court Administrator or Administrator 495 Public Defender Court Administrator or Administrator STREETS & ROADS 300 Public Works Director of PW or Administrator 302 Parks Director of PW or Administrator 303 Shade Tree Authority Director of PW or Administrator 315 Vehicle Maintenance Director of PW or Administrator 316 Vehicle Maintenance-Police Police Chief or Administrator 317 Vehicle Maintenance-Fire Fire Chief or Administrator SANITATION 455 Sewerage Processing CFO or Administrator 456 Madison/Chatham Joint Meeting CFO or Administrator 457 Sewer Line Maintenance Director of PW or CFO 465 Garbage & Trash Removal Director of PW or CFO HEALTH & WELFARE 330 Board of Health Health Officer or Administrative Officer 340 Dog Regulation Health Officer or Board Secretary 360 Aid to Child Care Center Health Officer or Board Secretary RECREATION & EDUCATION 370 Recreation & Playgrounds Recreation Director or Administrator 371 Celebration of Public Events Recreation Director or Administrator 390 Free Public Library CFO or Administrator 391 Technology Library Director 392 Museum of Early Trades Administrator or CFO 393 Senior Citizens Programs Senior Citizen Coordinator or Administrator

Page 22 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

UNCLASSIFIED, DEFERRED CHARGES & STATUTORY EXPENDITURES 470 Contingent CFO or Administrator 471 Public Employees' Retirement System CFO or Confidential Assistant II 472 Social Security System CFO or Confidential Assistant II 474 Consolidated Police & Firemen's Pen Fd CFO or Confidential Assistant II 475 Police & Firemen's Retirement System CFO or Confidential Assistant II 870 Emergency Authorizations CFO or Administrator 900 Capital Improvement Fund CFO or Administrator 920 Principal on Bonds CFO or Administrator 925 Principal on Notes CFO or Administrator 930 Interest on Bonds CFO or Administrator 935 Interest on Notes CFO or Administrator 950 Interest on Loan CFO or Administrator 955 Principal on Loan CFO or Administrator UTILITY EXPENSE - BULK PURCHASES 430 Electricity-HDM Director of PW or Administrator 431 Electricity-C.H. Director of PW or Administrator 432 Electricity-DPW/Sewers Director of PW or Administrator 433 Electricity-Health Health Officer or Administrative Officer 434 Electricity-Police Police Chief or CFO 440 Telephone Purchasing Agent or Administrator 445 Water Director of PW or Administrator 446 Natural Gas Director of PW or Administrator 460 Gasoline Director of PW or Administrator PUBLIC UTILITIES 05-500 Water Utility Administration CFO or Utility Collector 05-501 Water Utility Operations Director of PW or Engineer 05-502 Water Capital Improvement Fund CFO or Administrator 05-503 Water Municipal Debt Service CFO or Administrator 05-504 Public Employees' Retirement System CFO or Confidential Assistant II 05-505 Water Social Security System CFO or Confidential Assistant II 09-500 Electric Utility Administration CFO or Utility Collector 09-501 RoseNet Administrator or Director of Technology 09-502 Electric Utility Operations Electric Utility Superintendent or Administrator 09-503 Electric Capital Improvement Fund CFO or Administrator 09-504 Public Employees’ Retirement System CFO or Confidential Assistant II 09-505 Social Security System CFO or Confidential Assistant II STATE GRANTS 242 Body Armor Grant Police Chief or CFO 243 Walk Safety Program Police Chief or CFO 331 NJ Dept. of Health & Senior Services Health Officer or CFO 332 H1N1 Grant Health Officer or CFO 333 H1N1 Corrective Action Grant Health Officer or CFO 700 Alcohol Education Grant Court Administrator or CFO 701 Drunk Driving Enforcement Police Chief or CFO 702 Cops In Shops Police Chief or CFO 703 Clean Communities Act Director of PW or CFO 704 MAASA Grant Health Officer or CFO 705 Priority Health Funding Act CFO or Confidential Assistant II

Page 23 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

BE IT FURTHER RESOLVED that the Administrator, Assistant Borough Administrator/CFO and the Purchasing Agent are hereby authorized to approve requisitions for Purchase Orders for all Borough Departments; and BE IT FURTHER RESOLVED that the Receiving Certificates on material or services received be signed by a responsible person receiving same or by the Department Head.

R 8 - 2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON BOROUGH CHECKS

BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Borough Officials are hereby authorized to sign checks or withdrawal slips where a combination of three principal signatures are required: MAYOR

AND BOROUGH CLERK or DEPUTY BOROUGH CLERK

AND CHIEF FINANCIAL OFFICER

BE IT FURTHER RESOLVED that signature cards with the signatures of the persons authorized to sign be forwarded to all Borough Depositories.

R 9 - 2021

RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING BANKS FOR BOROUGH FUNDS

BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that the following Banks be and hereby are designated as depositories for all Borough Funds during 2021: Bank of America Provident Bank PNC Bank Lakeland Bank Wells Fargo Haven Savings Bank Investors Bank Chase Bank Fulton Bank

Page 24 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

R 10 - 2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING CANCELLATION OF TAX AND UTILITY OVERPAYMENTS AND UNDERPAYMENTS OF $10.00 OR LESS TO GENERAL SURPLUS

WHEREAS, the refunding of tax and utility overpayments of Ten Dollars ($10.00) or less and the collection of tax underpayments of Ten Dollars ($10.00) or less would impose administrative burdens out of proportion to the benefit thus given.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that tax and utility overpayments and underpayments of Ten Dollars ($10.00) or less be credited or debited to General Surplus.

R 11-2021

RESOLUTION OF THE BOROUGH OF MADISON ADOPTING 2021 TEMPORARY APPROPRIATIONS FOR OPERATING PURPOSES PURSUANT TO N.J.S.A. 40:4-19

WHEREAS,40A:4-19 Local Budget Act, provides that temporary appropriations be made in the amounts required where contracts, commitments or payments must be made prior to the final adoption of the 2021 budget; and

WHEREAS, the date of this resolution is within the first thirty days of 2021; and

WHEREAS, the total appropriations in the 2020 Budget, less appropriations made for capital improvement fund, debt service and relief of the poor (public assistance) are as follows:

CURRENT $27,063,565.23 WATER UTILITY $1,949,772.00 ELECTRIC UTILITY $15,179772.00

WHEREAS, 26.25 percent of the total appropriations in the 2020 Budget less appropriations for capital improvement fund, debt service and relief of the poor (public assistance) in the said 2020 Budget is as follows:

MUNICIPAL $7,104,185.81 WATER UTILITY $511,815.15 ELECTRIC UTILITY $3,945,315.15

NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following temporary appropriations be made, and that a certified copy of this resolution be transmitted to the Chief Financial Officer for his records.

Page 25 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

CURRENT FUND GENERAL ADMINISTRATION Salary & Wages $ 37,200 Other Expenses $ 3,700 MUNICIPAL SUPPORT Salary & Wages $ 31,100 Other Expenses $ 6,500 HUMAN RESOURCES Salary & Wages $ 8,700 Other Expenses $ 11,025 BOROUGH CLERK Salary & Wages $ 26,500 Other Expenses $ 11,200 FINANCIAL ADMINISTRATION Salary & Wages $ 31,500 Other Expenses $ 20,800 MAYOR AND BOROUGH COUNCIL Salary & Wages $ 12,700 Other Expenses $ 5,900 TECHNOLOGY AND COMPUTER SUPPORT Other Expenses $ 19,700 COMMUNITY AND BUSINESS DEVELOPMENT Salary & Wages $ 20,700 Other Expenses $ 13,500 ASSESSMENT OF TAXES Salary & Wages $ 12,500 Other Expenses $ 9,950 REVENUE ADMINISTRATION ( Tax Collector) Salary & Wages $ 25,300 Other Expenses $ 6,060 LEGAL SERVICES Other Expenses $ 68,250 MUNICIPAL COURT Salary & Wages $ 127,300 Other Expenses $ 34,850

PUBLIC BUILDINGS & GROUNDS Salary & Wages $ 19,400 Other Expenses $ 32,200 PLANNING BOARD Salary & Wages $ 16,350 Other Expenses $ 38,800

Page 26 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

ZONING BOARD Salary & Wages $ 10,000 Other Expenses $ 14,750 ENGINEERING Salary & Wages $ 58,350 Other Expenses $ 15,250 CELEBRATION OF PUBLIC EVENTS Other Expenses $ 4,175 INSURANCE Group Health Insurance $ 564,385 Health Benefit Waiver $ 18,900 Liability $ 250,000 Workers Compensation $ 175,000 FIRE DEPARTMENT Salary & Wages Other Expenses $ 410,000 $ 20,500

FIRE SAFETY PROGRAM Salary & Wages $ 35,000 POLICE DEPARTMENT Salary & Wages $ 1,098,000 Other Expenses $ 100,250 CONSTRUCTION CODE Salary & Wages $ 200,175 Other Expenses $ 47,300 EMERGENCY MANAGEMENT SVCS Other Expenses $ 57,100 PUBLIC WORKS Salary & Wages $ 438,865 Other Expenses $ 85,500 SEWER LINE MAINTENANCE Salary & Wages $ 79,300 Other Expenses $ 29,500 SHADE TREE MANAGEMENT BOARD Other Expenses $ 40,550 GARBAGE & TRASH REMOVAL Other Expenses $ 595,000 VEHICLE MAINTENANCE Salary & Wages $ 96,000 Other Expenses $ 72,700

Page 27 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

MADISON-CHATHAM JOINT MEETING Other Expenses $ 296,600 HEALTH DEPARTMENT Salary & Wages $ 71,750 Other Expenses $ 30,400 DOG REGULATION Salary & Wages $ 525 Other Expenses $ 2,625 CIVIC CENTER Other Expenses $ 9,175 RECREATION Salary & Wages $ 15,500 Other Expenses $ 41,000 MAINTENANCE OF FREE PUBLIC LIBRARY Other Expenses $ 413,500 UTILITY EXPENSES Other Expenses $ 176,800

SENIOR CITIZENS PROGRAM Salary & Wages $ 36,750 Other Expenses $ 7,950 CONTINGENCY Other Expenses $ 13,125 PENSION $ 689,000 SOCIAL SECURITY $ 131,250

SUBTOTAL $ 7,104,185 CAPITAL IMPROVEMENT $ 1,800,000 DEBT SERVICE $ 475,000 TOTAL $ 9,379,185 WATER UTILITY Salary & Wages $ 191,566 Other Expenses $ 305,811 Social Security System $ 14,438

SUBTOTAL $ 511,815 Capital Improvement $ 400,000

TOTAL $ 911,815 ELECTRIC UTILITY Salary & Wages $ 490,243 Other Expenses $ 3,417,010 Social Security System $ 38,062

Page 28 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

SUBTOTAL $ 3,945,315 Capital Improvement $ 400,000

TOTAL $ 4,345,315

R 12 - 2021

RESOLUTION OF THE BOROUGH OF MADISON SETTING INTEREST RATES ON DELINQUENT TAXES

BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that, in accordance with N.J.S.A. 54:4-67, the interest to be charged on delinquent taxes in the Borough of Madison shall be 8%, annually, on the first $1,500.00 of delinquency, and on any amount in excess of $1,500.00, the interest rate to be charged shall be 18%, annually, until all of the delinquency has been removed and the property restored to current status. BE IT FURTHER RESOLVED that an additional 6% end-of-year penalty be applied to delinquent taxes, interest and other municipal charges exceeding $10,000.00. R 13-2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE ESTABLISHMENT OF PETTY CASH FUNDS FOR USE BY BOROUGH CUSTODIANS

WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or municipality by application and resolution; and WHEREAS, it is the desire of the Borough of Madison in the County of Morris, New Jersey, to establish such a fund for the following department custodians in the indicated amounts:

Elizabeth Osborne Borough Clerk $1,000.00

Darren Dachisen Chief of Police $ 500.00

James Mattina Electric Utility Superintendent $ 200.00

Ken O’Brien Director of Public Works $ 200.00

Ken O’Brien Water Utility/Director of Public Works $ 200.00

Page 29 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

WHEREAS, all custodians are bonded by a blanket bond pursuant to N.J.S.A. 40A:5-34.1; and WHEREAS, each custodian shall maintain records for his or her fund in a manner conducive to proper accounting and auditing procedures. NOW, THEREFORE, BE IT RESOLVED that the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey hereby authorizes the establishment of Petty Cash Funds as described herein, and that two copies of this resolution be filed with the Division of Local Government Services in the New Jersey Department of Community Affairs for approval.

R 14 - 2021

RESOLUTION OF THE BOROUGH OF MADISON APPOINTING COMMISSIONERS TO MORRIS COUNTY MUNICIPAL JOINT INSURANCE FUND

BE IT RESOLVED by the Council of the Borough of Madison in the County of

Morris and State of New Jersey, that JAMES E. BURNET, IV is hereby appointed as the Borough's Risk Manager, Commissioner to the Morris County Municipal Joint

Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey.

BE IT FURTHER RESOLVED that SANDRA EMMERICH is hereby appointed as the Borough's Alternate Commissioner to the Morris County Municipal

Joint Insurance Fund and the North Jersey Municipal Employee Benefits Fund effective immediately to represent the Borough of Madison, New Jersey.

R 15 - 2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURES ON ADMINISTRATIVE CERTIFICATES

BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris, and State of New Jersey, that the Chief Financial Officer is hereby designated to certify to the validity and propriety of all requests for payment of services on Administrative Certificates and to sign such certifications as required by N.J.S.A. 40A:5-16(b).

Page 30 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

R 16 - 2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING INVESTMENT OF IDLE FUNDS AND WIRE TRANSFERS

WHEREAS, it is desirable that idle funds of the Borough be invested in legal investment vehicles at all times; and WHEREAS, it is occasionally necessary to transfer Borough funds for the purpose of meeting current Borough expenses or for the purpose of effecting investments. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Chief Financial Officer, the Confidential Assistant to the CFO, Purchasing Agent, Payroll Officer and the Borough Administrator are hereby authorized to request bids and to place orders for the investment of idle Borough funds solely in legally authorized investment vehicles, such investments to be confirmed in writing by the investing institution; and BE IT FURTHER RESOLVED that the above named individuals are hereby authorized to transfer funds by wire solely for the purposes and subject to all pertinent regulations: l. To or from Borough of Madison Checking or Savings Accounts to other Borough Accounts. 2. To or from Borough of Madison Checking or Savings Accounts, to or from Accounts specified by banks, solely for the purpose of investing for the account of the Borough.

R 17 - 2021

RESOLUTION OF THE BOROUGH OF MADISON DESIGNATING KEVIN O’KEEFE AS PUBLIC AGENCY COMPLIANCE OFFICER

WHEREAS, in accordance with N.J.A.C. 17:27-3.2, the State of New Jersey Division of Public Contracts Equal Employment Opportunity Compliance requires that each public agency annually designate an officer or employee to serve as its Public Agency Compliance Officer (hereafter "P.A.C.O.") by January 10th; and WHEREAS, the Borough Council has determined that the duties of the P.A.C.O. can be effectively and appropriately performed by the Purchasing Agent Kevin O’Keefe.

Page 31 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison in the County of Morris and State of New Jersey, that Purchasing Agent Kevin O’Keefe is hereby designated as the Public Agency Compliance Officer (P.A.C.O.) for the Borough of Madison in accordance with the provisions of N.J.A.C. 17:27-3.2. BE IT FURTHER RESOLVED that in the absence of the Qualified Purchasing Agent/Personnel Director, the Borough Administrator Raymond M. Codey will assume the duties of the Public Agency Compliance Officer.

R 18 - 2021

RESOLUTION OF THE BOROUGH OF MADISON APPROVING CASH MANAGEMENT PLAN FOR THE YEAR 2021

WHEREAS, N.J.S.A. 40A:5-14 provides that each municipality shall adopt a cash management plan annually by majority vote of the governing body; and

WHEREAS, the Chief Financial Officer recommends adoption of the Cash Management Plan attached hereto; and

WHEREAS, the Chief Financial Officer provides a monthly report to the governing body for review.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that the Cash Management Plan of the Borough of Madison is approved in the form attached hereto for the year 2021.

1/01/2021

2021 CASH MANAGEMENT PLAN AND INVESTMENT POLICY FOR THE BOROUGH OF MADISON 1) Cash Management and Investment Objectives The Borough of Madison's objectives in this area are: a) Preservation of capital. b) Adequate safekeeping of assets. c) Maintenance of liquidity to meet operating needs and claims settlements. d) Maximization of total return, consistent with risk levels.

Page 32 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

e) Investment of assets in accordance with the State of New Jersey Laws and Regulations. f) Accurate and timely reporting of interest earnings. 2) Permissible Investments Investments shall be limited to the following: a) Bonds or other obligations of the United States of America or obligations guaranteed by the United States of America, including securities of, or other interests in, any open-end or closed-end management type investment company or investment trust registered under the "Investment Company Act of 1940" 54 Stat.847 (15 U.S.C. 80a-1 et seq.), purchased and redeemed only through the use of national or state banks located within this state, if the portfolio of that investment company or investment trust is limited to bonds or other obligations of the United States of America, bonds or other obligations guaranteed by the United States of America and repurchase agreements fully collateralized by bonds or other obligations guaranteed by the United States of America, which collateral shall be delivered to or held by the investment company or investment trust, either directly or through an authorized custodian; b) Bonds of any Federal Intermediate Credit Bank, Federal Home Loan Bank, Federal Land Bank, Federal National Mortgage Associates or of any United States Bank for Cooperatives, which have a maturity date not greater than twelve (12) months from the date of purchase; c) Bonds or other obligations, having a maturity date not more than twelve (12) months from the date of purchase, approved by the Division of Investment of the Department of Treasury for investment by local units. 3) Authorized Depositories In addition to the above, the Borough of Madison is authorized to deposit funds in Certificates of Deposit and other time deposits in banks covered by the Governmental Unit Depository Protection Act, N.J.S.A. 17:9-14 et seq. (GUDPA). The Borough of Madison is also authorized to invest its assets in the New Jersey Cash Management Fund. 4) Authority For Investment Management The Chief Financial Officer is authorized and directed to make investments, with a maturity of from one to twelve (12) months through commercial banks, which are to be selected by the Chief Financial Officer in consultation with the Borough

Page 33 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

Administrator. Their actions and decisions shall be consistent with this plan and all appropriate regulatory constraints. 5) Preservation of Capital Securities shall be purchased with the ability to hold always until maturity. 6) Safekeeping Securities purchased on behalf of the Borough of Madison shall be delivered electronically or physically to the Borough of Madison's custodial bank, which shall maintain custodial and/or safekeeping accounts for such securities on behalf of the Borough of Madison. 7) Selection of Asset Managers, Custodial Banks and Operating Banks Custodial banks shall be retained by the Chief Financial Officer in consultation with the Borough Administrator. Additionally, the Borough of Madison shall maintain the ability to change custodial banks based upon performance appraisals and upon reasonable notice, and based upon changes in policy or procedures. 8) Audit This plan, and all matters pertaining to the implementation of it, shall be subject to the Borough of Madison's annual audit. 9) Cash Flow Projections Asset maturity decisions shall be guided by cash flow factors prepared by the Chief Financial Officer for the Borough of Madison. 10) Cash Management All moneys turned over to the Chief Financial Officer, Tax Collector and all staff positions shall be deposited within forty-eight (48) hours in accordance with N.J.S.A. 40A:5-15. In the event a check is made payable to the Chief Financial Officer rather than the Borough of Madison, the following procedure is to be followed: a) The Chief Financial Officer notifies the payer, returns the check and requests that the check be made payable directly to the Borough of Madison.

The Chief Financial Officer shall minimize the possibility of idle cash accumulating in accounts by assuring that all amounts in excess of negotiated compensating balances are kept in interest bearing accounts or promptly swept into the investment portfolio.

Page 34 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

The method of calculating banking fees and compensating balances shall be documented and kept on file for review. Cash may be withdrawn from investment pools under the discretion of the Chief Financial Officer only to fund operations, claims, imprest accounts or approved debt payments. 11) Checks Payable All monies payable to the Borough shall be made payable to the “Borough of Madison”.

JAMES E. BURNET, IV Chief Financial Officer Borough of Madison

R 19 - 2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE NEW JERSEY PUBLIC POWER AUTHORITY BOARD OF DIRECTORS

WHEREAS, the Borough Administrator has recommended that James E. Burnet IV be designated as the Madison Borough delegate to the New Jersey Public Power Authority (NJPPA); and WHEREAS, the Borough Council has recommended that Raymond M. Codey be designated as the Madison Borough alternate delegate to the New Jersey Public Power Authority. NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. James E. Burnet IV is designated as the Madison Borough delegate to the New Jersey Public Power Authority. 2. Raymond M. Codey is designated as the Madison Borough alternate delegate to the New Jersey Public Power Authority.

R 20 - 2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE COLLECTOR OF TAXES TO CONDUCT THE ANNUAL SALE OF DELINQUENT TAXES FOR THE CALENDAR YEAR 2021

BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the Collector of Taxes for the Borough of Madison

Page 35 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m. is hereby authorized to conduct the annual sale of delinquent taxes for the calendar year 2021.

R 21 - 2021

RESOLUTION OF THE BOROUGH OF MADISON APPOINTING MEMBERS TO COMMUNITY DEVELOPMENT REVENUE SHARING COMMITTEE

BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following individuals are hereby appointed to the Community Development Revenue Sharing Committee:

Raymond M. Codey (appointed by Mayor)

Carmela Vitale, Alternate (appointed by Mayor)

Astri J. Baillie, Council Member (appointed by Council)

R 22-2021

RESOLUTION OF THE BOROUGH OF MADISON APPOINTING HEALTH OFFICER MICHAEL FITZPATRICK AS RELOCATION OFFICER FOR THE BOROUGH OF MADISON IN CONJUNCTION WITH THE RELOCATION ASSISTANCE PROGRAM ADMINISTERED BY THE DIVISION OF CODES AND STANDARDS OF THE NEW JERSEY DEPARTMENT OF COMMUNITY AFFAIRS

BE IT RESOLVED, that the Council of the Borough of Madison, County of Morris, State of New Jersey hereby appoints Health Officer Michael Fitzpatrick as Relocation Officer for the Borough of Madison effective immediately, to serve without compensation. R 23-2021

RESOLUTION OF THE BOROUGH OF MADISON RECOGNIZING THE MADISON RECREATIONAL ORGANIZATIONS FOR CALENDAR YEAR 2021

WHEREAS, the Borough Council wishes to recognize the primary sport recreational groups and organizations within the Borough of Madison for insurance and scheduling purposes; and

Page 36 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

WHEREAS, the Recreation Director coordinates the efforts of these organizations to provide recreational activities for residents of the Borough and participating towns; and WHEREAS, the Borough continues to support recreational activities for all residents. NOW, THEREFORE, BE IT RESOLVED, that the Borough Council of the Borough of Madison, in the County of Morris, State of New Jersey hereby recognize the following recreation groups and organizations as part of the Madison Recreational plan: Madison Basketball Association Harding-Madison Hockey Madison Jr. Wrestling (Takedown Club) Madison Little League Madison Girls Softball Madison Boys Lacrosse Madison Girls Lacrosse Madison Jr. Football Madison Soccer Club Madison Jr. Field Hockey Women's Softball

R 24-2021

RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ANDREW CLARKE AS PROFESSIONAL LAND SURVEYOR FOR TAX MAPS

WHEREAS, the Borough is in need of a Professional Land Surveyor for necessary changes to the tax maps; and WHEREAS, the Borough Engineer has recommended that Andrew Clarke be appointed as the Professional Surveyor for Tax Maps; and WHEREAS, the Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that Andrew Clarke is hereby appointed to the position of Professional Land Surveyor for tax Maps for the year 2021, for the purpose of making any necessary changes to the Borough Tax Maps. R 25-2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SIGNATURE AND ACCEPTANCE OF A GRANT AGREEMENT WITH THE MADISON MAIN STREET FOUNDATION

Page 37 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

WHEREAS, the Assistant Borough Administrator/ CFO has recommended that the Borough enter into a grant agreement with the Madison Main Street Foundation to fund certain Downtown Development Commission activities and for the improvement of the management of finances. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Mayor and Borough Clerk are authorized to execute a grant agreement between the Borough of Madison as grantee and the Madison Main Street Foundation, as grantor, for a grant in the amount of up to $140,000.00, in a form approved by the Borough Attorney.

R 26-2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION WITH PHOENIX ADVISORS, LLC FOR CONTINUING DISCLOSURE AGENT SERVICES AND APPOINTMENT OF INDEPENDENT REGISTERED MUNICIPAL ADVISOR OF RECORD

WHEREAS, the Chief Financial Officer has recommended the execution of an agreement for Continuing Disclosure Agent Services with Phoenix Advisors, LLC and appointment as Independent Register Municipal Advisor of Record; and WHEREAS, the Borough Council agrees with this recommendation. NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Assistant Borough Administrator/ CFO is authorized to execute an agreement between Phoenix Advisors, LLC and the Borough of Madison as described herein in a form approved by the Borough Attorney.

R 27-2021 RESOLUTION OF THE BOROUGH OF MADISON APPOINTING BOROUGH REPRESENTATIVES TO SERVE ON THE PUBLIC POWER ASSOCIATION OF NEW JERSEY BOARD OF DIRECTORS

WHEREAS, the Borough Administrator has recommended that James E. Burnet, IV be designated as the Madison Borough delegate to the Public Power Association of New Jersey; and WHEREAS, the Borough Council has recommended that Raymond M. Codey be designated as the Madison Borough alternate delegate to the Public Power Association of New Jersey.

Page 38 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

NOW THEREFORE BE IT RESOLVED by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, as follows: 1. James E. Burnet, IV is designated as the Madison Borough delegate to the Public Power Association of New Jersey. 2. Raymond M. Codey is designated as the Madison Borough alternate delegate to the Public Power Association of New Jersey.

R 28-2021

RESOLUTION OF THE BOROUGH OF MADISON, COUNTY OF MORRIS, STATE OF NEW JERSEY, UTILIZING MUNICIPAL PROFESSIONALS FOR THE REVIEW OF DEVELOPMENT APPLICATIONS

WHEREAS, the Planning Board and Zoning Board of Adjustment of the Borough of Madison have a need to utilize the services of professionals employed by Madison Borough for the review of development applications pursuant to the provisions of N.J.S.A. 40:55D-53.2; and WHEREAS, the following Borough of Madison professionals will be billed by the municipality to the applicant at the following rates in accordance with N.J.S.A. 40:55D-53.2: Robert A. Vogel, PE - $162.81 per hour Dennis Harrington, PE - $123.66 per hour Susan Blickstein, Ph.D., Planner - $145.00 per hour Gary Hall, Esq., Attorney - $220.00 per hour Vincent Loughlin, Esq. Attorney - $ 165.00 per hour Russel Stern, Planner - $150.00 per hour

NOW THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the above Borough professionals are hereby authorized to review development applications and bill in accordance with N.J.S.A. 40:55D-53.2; BE IT FURTHER RESOLVED, a notice of this action shall be printed once in the legal newspaper of the Borough of Madison as required by law. This resolution shall take effect immediately.

Page 39 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

R 29-2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING GOVERNING BODY CERTIFICATION OF COMPLIANCE WITH THE UNITED STATES EQUAL EMPLOYMENT OPPORTUNITY COMMISSION’S “Enforcement Guidance on the Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964”

WHEREAS, N.J.S.A. 40A:4-5 as amended by P.L. 2017, c.183 requires the governing body of each municipality and county to certify that their local unit’s hiring practices comply with the United States Equal Employment Opportunity Commission’s “Enforcement Guidance on the Consideration of Arrest and Conviction Records in Employment Decisions Under Title VII of the Civil Rights Act of 1964,” as amended, 42 U.S.C. § 2000e et seq., (April 25, 2012) before submitting its approved annual budget to the Division of Local Government Services in the New Jersey Department of Community Affairs; and

WHEREAS, the members of the governing body have familiarized themselves with the contents of the above-referenced enforcement guidance and with their local unit’s hiring practices as they pertain to the consideration of an individual’s criminal history, as evidenced by the group affidavit form of the governing body attached hereto.

NOW, THEREFORE BE IT RESOLVED, that the Borough Council of the Borough of Madison hereby states that it has complied with N.J.S.A. 40A:4-5, as amended by P.L. 2017, c.183, by certifying that the local unit’s hiring practices comply with the above-referenced enforcement guidance and hereby directs the Clerk to cause to be maintained and available for inspection a certified copy of this resolution and the required affidavit to show evidence of said compliance.

R 30-2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING EXECUTION OF MASTER POWER PURCHASE AND SALE AGREEMENTS AND CONFIRMATION TRANSACTIONS THEREUNDER BETWEEN THE BOROUGH AND VARIOUS SUPPLIERS

WHEREAS, pursuant to prior Council resolution(s) the Borough of Madison entered into Master Power Purchase and Sale Agreements with the following suppliers on the dates indicated:

Exelon Generation Company LLC1 October 4, 2011

1 An agreement was entered in to between the Borough and Constellation Energy Commodities Group, Inc. as well. However, Exelon Corporation, the parent company of Exelon Generation Company LLC, acquired Constellation Energy Group, the parent company of Constellation Energy Commodities Group, Inc. and assumed all the Constellation obligations as of March 2012.

Page 40 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

Talen Energy Marketing LLC2 October 4, 2011

NextEra Energy Power Marketing, Inc. October 4, 2011

PSEG Energy Resources &Trade LLC October 28, 2011

Noble Americas Gas & Power Corp. October 20, 2011

DTE EnergyTrading, Inc. October 4, 2011

BP Energy Company February 3, 2015

WHEREAS, the Borough of Madison desires to extend to its authorized representatives the duty and obligation to execute Transaction Confirmations that secure specific quantities of energy for delivery to the Borough for specific delivery periods at a fixed price; and

WHEREAS, pursuant to prior Council authorization, and to facilitate the purchase of whole sale electricity, the Borough of Madison entered in to the Membership Agreement with PJM Interconnection, LLC dated 2011;

NOW THEREFORE, BE IT RESOLVED by the B o r o u g h Council of the Borough of M a d i s o n in the County of Morris, State of New Jersey, that the Council affirms the above-described Master Power Purchase and Sale Agreements with Exelon Generation Company, LLC; Talen Energy Marketing, LLC; NextEra Energy Power Marketing, Inc.; PSEG Energy Resources &Trade LLC; Noble Americas Gas & Power Corp; DTE Energy Trading, Inc.; BP Energy Company; and the Membership Agreement with PJM Interconnection, LLC and authorizes the continuation of these agreements; and

BE IT FURTHER RESOLVED that the Council authorizes the Assistant Borough Administrator/CFO to enter in to binding Transaction Confirmations securing specific blocks of energy at specific delivery periods and prices pursuant to these Master Power Purchase and Sale Agreements.

R 31-2021

RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR FULL-TIME NON-UNION PERSONNEL

BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, State of New Jersey, that the following persons be compensated at the annual salary or rate of wages, reflected below, to be effective January 1, 2021.

2 On June 1, 2015 PPL Energy Plus LLC changed its name to Talen Energy Marketing LLC.

Page 41 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

Ellis, Lisa, Director of Business Development $71,000.00 $72,420.00 Emmerich, Sandra L., Personnel Director $88,608.00 $90,380.00 Keenan, Benjamin R., Dispatcher $51,736.00 $52,771.00 Kiehl, Kristy, Confidential Secretary $72,976.00 $74,436.00 Mahler, Christine, Tax Collector $68,771.00 $70,146.00 Meder, Thomas, Dispatcher $35,000.00 $35,700.00 Mittermaier, Joseph, Dispatcher $52,128.00 $53,171.00 Notine, Kathleen, Executive Assistant $63,000.00 $64,260.00 O’Keefe, Kevin, Purchasing Agent $67,572.00 $68,923.00 Pellessier, Michael, Comm. & Tech. Coordinator $63,000.00 $64,260.00 Quinn, Michael, Asst Construction Code Officer $107,080.00 $109,222.00 Rafter, John, Senior Dispatcher $67,663.00 $69,016.00 Rafter, Sara, Confidential Secretary $50,000.00 $51,000.00 Reyes, Caridad, Deputy Borough Clerk $45,000.00 $45,900.00 Zvolensky, Vincent, Dispatcher $53,913.00 $54,991.00

R 32-2021

RESOLUTION OF THE BOROUGH OF MADISON SETTING SALARIES FOR PART-TIME NON-UNION PERSONNEL

BE IT RESOLVED, by the Council of the Borough of Madison in the County of Morris and State of New Jersey that the following annual salary or rate of wages be granted to employees filling the following part-time positions, to be effective January 1, 2021.

POSITION NAME FROM TO Assistant to Senior Center Director Helene Corlett $16.01/hr $16.33/hr Crossing Guards Multiple $19.82/hr $20.22/hr Electrical Subcode Official/Electrical Robert Smith $41,047.00 $41,868.00 Electrician, Part Time James Burke $71.27/hr $72.70/hr Executive Assistant Robert Duffy $26.01/hr $26.53/hr Adrian Jimenez- Intern, Meter Reading Morales $14.28/hr $14.57/hr Intern, Meter Reading Trevor Gulino $14.00/hr $14.28/hr Intern, Public Works Thomas De Biasse III $14.28/hr $14.57/hr Intern, Public Works Anna Cerutti $12.00/hr $12.24/hr Intern, Public Works John Cerutti $12.00/hr $12.24/hr Intern, Building Priscilla Mikulewicz $14.00/hr $14.28/hr Intern, Building Danielle Galgano $13.00/hr $13.26/hr Inter, Police John Downs $12.00/.hr $12.24/hr Intern, Borough Clerk Elizabeth Monkemeier $15.00/hr $15.30/hr

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Intern, Support Michael Cox $13.50/hr $13.77/hr Office Assistant, Part-Time Jenna Landrigan $19.01/hr $19.39/hr Office Assistant 1, Part-Time Lisa Quinn $22.08/hr $22.52/hr Office Assistant 1, Part-Time Mary Vaccarello $22.08/hr $22.52/hr Plumbing Subcode Official Alex Fisch $42,390.00 $43,237.80 Part Time Fire Subcode Inspector James Pisauro $40.80/hr $41.62/hr Recreation Director, Part-Time Zachary Ellis $33.00/hr $33.66/hr Sidewalk Sweeper Christopher DeRosa $14.00/hr $14.28/hr Special Police Officer Vincent Galgano $32.47/hr $33.12/hr Special Police Officer Thomas Downs $30.60/hr $31.21/hr Van Driver Substitute Carmela Cooke $20.00/hr $20.40/hr

R 33-2021

RESOLUTION OF THE BOROUGH OF MADISON APPOINTING ROBERTO PRIZZI TO THE POSITION OF EQUIPMENT OPERATOR II IN THE PUBLIC WORKS DEPARTMENT

WHEREAS, the Personnel Director has recommended the appointment of Roberto Prizzi to the position of Equipment Operator II in the Road Department; and

WHEREAS, the Borough Council agrees with this recommendation.

NOW, THEREFORE, BE IT RESOLVED by the Council of the Borough of Madison, County of Morris, and State of New Jersey, that Roberto Prizzi is appointed to the position of Equipment Operator II in the Road Department, effective

January 1, 2021.

BE IT FURTHER RESOLVED that Roberto Prizzi be compensated in accordance with the terms of the Teamsters Local Union No. 469 collective bargaining agreement at an annual salary of $83, 209.00, effective January 1, 2021.

R 34-2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING FINAL CHANGE ORDER AND PAYMENT TO SCHIFANO CONSTRUCTION CORP. IN THE AMOUNT OF $46,501.37 FOR MILLING AND REPAVING IMPROVEMENTS

Page 43 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m.

WHEREAS, a contract for milling and repaving improvements, in an amount not to exceed $620,000.00 was awarded to Schifano Construction Corp., of Middlesex, New Jersey, by Resolution 73-2020; and WHEREAS, the Borough Engineer has recommended approval of a final payment and change order to the contractor for additional work completed; and WHEREAS, the Chief Financial Officer has attested to the availability of funds for this purpose, which funds were appropriated by Ordinance 2-2020 and 14-2020. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey that final payment and change order in the amount of $46,501.37 to Schifano Construction Corp. of Middlesex, New Jersey, for milling and repaving improvements is hereby authorized.

R 35-2021

RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING SUBMISSION OF A GRANT APPLICATION TO THE COUNTY OF MORRIS FOR A COMMUNITY DEVELOPMENT BLOCK GRANT FOR SANITARY SEWER SYSTEM REHABILITATION IN THE AMOUNT OF $80,000.00

WHEREAS, the Borough Engineer has prepared a Community Development Block Grant application to the County of Morris in the amount of $80,000.00 for Sanitary Sewer System Rehabilitation in the Borough; and WHEREAS, the Borough Engineer has recommended that said grant be submitted and if approved, a grant agreement be executed. NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of Madison, in the County of Morris and State of New Jersey, that the Borough Engineer is authorized to submit the grant application and the Mayor and Borough Clerk are authorized to execute a future grant agreement between the Borough of Madison and the County of Morris for a Community Development Block Grant in the amount of $80,000.00 for Sanitary Sewer System Rehabilitation, in a form approved by the Borough Attorney.

R 36-2021 RESOLUTION OF THE BOROUGH OF MADISON AUTHORIZING THE AWARD OF CERTAIN NON-FAIR AND OPEN CONTRACTS FOR THE JOINT MUNICIPAL COURT OF MADISON, THE CHATHAMS, HARDING TOWNSHIP AND MORRIS TOWNSHIP

WHEREAS, the Joint Municipal Court of Madison, the Chathams, Harding

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Township and Morris Township has a need to obtain the following Professional Services as non-fair and open contracts pursuant to the provisions of N.J.S.A. 19:44A- 20.5; and, WHEREAS, the Borough Administrator of the Borough of Madison has determined that the value of certain Professional Services listed herein may exceed $17,500; and WHEREAS, the Joint Court Committee of the Joint Municipal Court of Madison, the Chathams, Harding Township and Morris Township approved the appointment of each listed professional; and WHEREAS, each Professional Services provider has completed and submitted a Business Entity Disclosure Certification where required by N.J.S.A. 19:44A-1, et seq., which certifies that said provider has not made any reportable contributions to a political or candidate committee in the Borough of Madison, County of Morris, State of New Jersey in the previous year, and that the contract will prohibit said Professional Services provider from making any reportable contributions through the term of the contract, and WHEREAS, in accordance with N.J.A.C. 5:30-5.4, the Chief Financial Officer has certified as to the availability of funds to cover the maximum dollar value of each pending contract as set forth in this Resolution; and WHEREAS, this Resolution and Certification of funds does not obligate the Borough to spend the maximum for each contract. NOW THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Madison in the County of Morris and State of New Jersey as follows:

1. The Mayor is hereby authorized to execute contracts for each of the professional services listed herein, the cost of each such professional service agreement not to exceed the amount certified by the Chief Financial Officer.

2. The Borough Clerk is hereby directed to publish notice of the adoption of this resolution in the official newspaper of the Borough within ten (10) days of its adoption pursuant to N.J.S.A. 40A:11-5.

3. The resolution and contracts are on file and available for public inspection in the office of the Municipal Clerk during regular business hours Monday through Friday.

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BE IT FURTHER RESOLVED that each Business Entity Disclosure Certification and the Determination of Value be placed on file with this resolution.

Prosecutor Maryann O’Donnell McCoy. $450/per session not to Esq. (Madison, Harding, exceed $30,000 Chatham Borough) Prosecutor $450/per session not to Mason Thompson, LLC exceed $16,500 (Morris Township) Prosecutor $450/per session not to DiFrancesco, Bateman, exceed $10,000 Kunzman, Davis, Lehrer & Flaum, P.C. (Chatham Township)

Public Defender Marshal L. Gates, Esq. $100/hr not to exceed (Morris Township) $13,000

Public Defender Robert A. Warmington, Esq. $100/hr not to exceed (Madison, Harding, Chatham $15,000 Borough, Chatham Township)

R 37-2021

RESOLUTION OF THE BOROUGH OF MADISON APPOINTING JACQUELINE CARDINI TO THE PART-TIME POSITION OF TAX ASSESSOR FOR THE BOROUGH OF MADISON

WHEREAS, Jacqueline Cardini was appointed to the part time position of

Acting Tax Assessor by Resolution 114-2020, through December 31, 2020; and

WHEREAS, N.J.S.A. 40A:9-148 states, “Every Municipal Tax Assessor and

Deputy Assessor…shall hold his office for a term of 4 years from the first day of July, next, following their selection; and

WHEREAS, the Borough of Madison amends the appointment of Tax

Assessor, Jacqueline Cardini, in order to follow the State statue.

WHEREAS, the Borough Council agrees with this recommendation to amend the appointment of tax Assessor.

NOW, THEREFORE, BE IT RESOLVED, by the Council of the Borough of

Madison, County of Morris, State of New Jersey, that Jacqueline Cardini, is appointed

Page 46 of 47 Reorganization Meeting - Saturday, January 2, 2021, 12:00 p.m. to the part time position of Tax Assessor for a four-year term from July 1, 2020 through June 30, 2024, as per state statue.

Adjournment There being no further business to come before the Council, the meeting was adjourned at 1:35 p.m.

Respectfully submitted,

Elizabeth Osborne Borough Clerk Approved January 25, 2021 (EO)

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