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Council Agenda CHRISTCHURCH CITY COUNCIL AGENDA THURSDAY 3 AND FRIDAY 4 OCTOBER 2013 9.30AM COUNCIL CHAMBER, CIVIC OFFICES, 53 HEREFORD STREET We’re on the Web! www.ccc.govt.nz/Council/Agendas/ AGENDA - OPEN CHRISTCHURCH CITY COUNCIL Thursday 3 and Friday 4 October 2013 at 9.30am in the Council Chamber, Civic Offices, 53 Hereford Street Council: The Mayor, Bob Parker (Chairperson). Councillors Peter Beck, Helen Broughton, Sally Buck, Ngaire Button, Tim Carter, Jimmy Chen, Barry Corbett, Jamie Gough, Yani Johanson, Aaron Keown, Glenn Livingstone, Claudia Reid and Sue Wells. ITEM DESCRIPTION PAGE NO. NO. 1. APOLOGIES 1 2. DECLARATION OF INTEREST 1 3. CONFIRMATION OF MINUTES - COUNCIL MEETINGS OF: 1 29 AUGUST 2013 – 2 SEPTEMBER 2013, 6 SEPTEMBER 2013, 12 SEPTEMBER 2013 AND EXTRAORDINARY COUNCIL MEETING OF 19 SEPTEMBER 2013 4. DEPUTATIONS BY APPOINTMENT 1 5. PRESENTATION OF PETITIONS 1 6. REPORT OF A MEETING OF THE BURWOOD/PEGASUS COMMUNITY BOARD: MEETING OF 31 2 SEPTEMBER 2013 7. REPORT OF A MEETING OF THE BURWOOD/PEGASUS COMMUNITY BOARD: MEETING OF 37 16 SEPTEMBER 2013 8. REPORT OF A MEETING OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD: MEETING 45 OF 3 SEPTEMBER 2013 9. REPORT OF A MEETING OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD: MEETING 51 OF 17 SEPTEMBER 2013 10. REPORT OF A MEETING OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD: MEETING OF 63 4 SEPTEMBER 2013 11. REPORT OF A MEETING OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD: MEETING OF 73 18 SEPTEMBER 2013 12. REPORT OF A MEETING OF THE LYTTELTON/ MT HERBERT COMMUNITY BOARD: 109 MEETING OF 22 AUGUST 2013 13. REPORT OF A MEETING OF THE LYTTELTON/ MT HERBERT COMMUNITY BOARD: 117 MEETING OF 19 SEPTEMBER 2013 14. REPORT OF A MEETING OF THE RICCARTON/WIGRAM COMMUNITY BOARD: MEETING OF 123 3 SEPTEMBER 2013 15. REPORT OF A MEETING OF THE RICCARTON/WIGRAM COMMUNITY BOARD: MEETING OF 127 17 SEPTEMBER 2013 16. REPORT OF A MEETING OF THE SHIRLEY/PAPANUI COMMUNITY BOARD: MEETING OF 209 4 SEPTEMBER 2013 17. REPORT OF A MEETING OF THE SHIRLEY/PAPANUI COMMUNITY BOARD: MEETING OF 217 18 SEPTEMBER 2013 18. REPORT OF A MEETING OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD: MEETING 231 OF 3 SEPTEMBER 2013 19. REPORT OF A MEETING OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD: MEETING 237 OF 17 SEPTEMBER 2013 COUNCIL 3. 10. 2013 ITEM DESCRIPTION PAGE NO. NO. 20. REPORT OF A MEETING OF THE AKAROA/WAIREWA COMMUNITY BOARD: MEETING OF 259 21 AUGUST 2013 21. REPORT OF A MEETING OF THE AKAROA/WAIREWA COMMUNITY BOARD’S SMALL 265 GRANTS FUND ASSESSMENT COMMITTEE: MEETING OF 21 AUGUST 2013 22. REPORT OF A MEETING OF THE AKAROA/WAIREWA COMMUNITY BOARD: MEETING OF 267 18 SEPTEMBER 2013 23. REPORT OF A MEETING OF THE ENVIRONMENT AND INFRASTRUCTURE COMMITTEE: 277 MEETING OF 5 SEPTEMBER 2013 (ATTACHMENTS WILL BE SEPARATELY CIRCULATED) 24. REPORT OF A MEETING OF THE PLANNING COMMITTEE: 297 MEETING OF 4 SEPTEMBER 2013 (ATTACHMENTS WILL BE SEPARATELY CIRCULATED) 25. REPORT OF A MEETING OF THE AUDIT AND RISK MANAGEMENT SUBCOMMITTEE: 419 MEETING OF 28 AUGUST 2013 26. REPORT OF A MEETING OF THE AUDIT AND RISK MANAGEMENT SUBCOMMITTEE: 433 MEETING OF 24 SEPTEMBER 2013 27. REPORT OF A MEETING OF THE COMMUNITY, RECREATION AND CULTURE COMMITTEE: 435 MEETING OF 3 SEPTEMBER 2013 (ATTACHMENTS WILL BE SEPARATELY CIRCULATED) 28. REPORT OF A MEETING OF THE CORPORATE AND FINANCIAL COMMITTEE: 465 MEETING OF 6 SEPTEMBER 2013 (ATTACHMENTS WILL BE SEPARATELY CIRCULATED) 29. REPORT OF A MEETING OF THE GREATER CHRISTCHURCH URBAN DEVELOPMENT 477 STRATEGY IMPLEMENTATION COMMITTEE (UDSIC): MEETING OF 13 SEPTEMBER 2013 30. VBASE LIMITED - APPOINTMENT OF NEW DIRECTOR 495 31. RESPONSES TO PREVIOUS PUBLIC FORUM 497 32. CHRISTCHURCH EARTHQUAKE MAYORAL RELIEF FUND: APPLICATIONS FOR GRANTS 501 33. PLAN CHANGE 73: REZONING LAND AT WOOLDRIDGE ROAD AND STANLEYS ROAD – 507 FINAL APPROVAL 34. METROPOLITAN DISCRETIONARY RESPONSE FUND 2013-14 APPLICATION 509 35. METROPOLITAN DISCRETIONARY RESPONSE FUND 2013-14 APPLICATION – HOME AND 511 FAMILY SOCIETY CHRISTCHURCH INC 36. MT PLEASANT MEMORIAL COMMUNITY CENTRE FUNDING 515 37. SURRENDER OF LEASE – CHRISTCHURCH HIGH SCHOOL OLD BOYS’ – OLD COLLEGIANS 519 CRICKET CLUB INCORPORATED AT HAGLEY PARK 38. VALEDICTORY SPEECHES 521 39. NOTICES OF MOTION 521 40. RESOLUTION TO EXCLUDE THE PUBLIC 523 1 COUNCIL 3. 10. 2013 1. APOLOGIES 2. DECLARATION OF INTEREST Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. CONFIRMATION OF MINUTES - COUNCIL MEETINGS OF: 29 AUGUST 2013 – 2 SEPTEMBER 2013, 6 SEPTEMBER 2013, 12 SEPTEMBER 2013 AND EXTRAORDINARY COUNCIL MEETING OF 19 SEPTEMBER 2013 Attached. 4. DEPUTATIONS BY APPOINTMENT 4.1 Bronwyn Carruthers of Russell McVeagh who is representing Progressive Enterprises Limited will address the Council regarding item 24 (12) – Plan Change 76. 4.2 Bruce Bellis will address the Council regarding item 39 (39.2) – Right turn from Harper Avenue into Park Terrace. 4.3 Joanne Byrne and residents will address the Council regarding item 16.1.1 Earthquake Recovery Community Advocate. 5. PRESENTATION OF PETITIONS 2 3 MINUTES MINUTES OF A MEETING OF THE CHRISTCHURCH CITY COUNCIL HELD AT 9.30AM ON THURSDAY 29 AUGUST, FRIDAY 30 AUGUST AND MONDAY 2 SEPTEMBER 2013 PRESENT: The Mayor, Bob Parker (Chairperson). Councillors Peter Beck, Helen Broughton, Sally Buck, Ngaire Button, Tim Carter, Jimmy Chen, Barry Corbett, Jamie Gough, Aaron Keown, Glenn Livingstone, Yani Johanson, Claudia Reid and Sue Wells. 1. APOLOGIES Thursday, 29 August – nil. Friday, 30 August – apologies for lateness were received from the Mayor and Councillor Gough and Keown. Monday, 2 September - apologies for absence were received from Councillors Broughton, Carter and Livingstone. 2. DECLARATION OF INTEREST Councillor Carter declared an interest in item 23. 3. DEPUTATIONS BY APPOINTMENT The Council heard the following deputations: Item 7 Report of the Community Recreation and Culture Committee meeting of 6 August 2013 Mrs Topsy Rule and Mrs Kitty Fenton addressed the Council on item 7.2, the Sumner Community Centre and Library Rebuild. Roger Turner addressed the Council on item 7.2, the Sumner Community Centre and Library Rebuild. Jen Crawford (Chair) and Andre Lovatt (CEO) of the Arts Centre addressed the Council on item 7.9, the Chairpersons Report on the Arts Centre Trust Proposed Changes. Item 13 Hagley Oval Proposed Development Works and Lease Garth Wilson and Martin Taylor from the Central Riccarton Residents Association. Drucilla Kingi-Patterson, also addressed the Council on the item relating to the Town Hall Conservation and Overall Performing Arts Precinct. Dr Michael Gousmett. Peter Wakeman also addressed the Council on the item relating to the Town Hall Conservation and Overall Performing Arts Precinct. Martin Meehan, Chairman, Hands off Hagley. Neil Roberts and Lindsay Carswell, Christchurch Civic Trust. Lee Germon, Chief Executive Canterbury Cricket. Item 23 Town Hall Conservation and Overall Performing Arts Precinct. Barnaby Bennett. Luke di Somma. Jessica Halliday. Neil Cox. 4 COUNCIL 3. 10. 2013 CHRISTCHURCH CITY COUNCIL 29. 8. 2013 3 Cont’d Gretchen La Roche, Acting General Manager, Christchurch Symphony Orchestra. Sir Miles Warren and Maurice Mahoney. The agenda was dealt with in the following order. 23. TOWN HALL CONSERVATION AND OVERALL PERFORMING ARTS PRECINCT Councillor Carter took no part in this item. The Mayor moved, seconded by Councillor Johanson, that the Council: (a) Commence the design development of the Town Hall restoration (based on option 1 for the southern entry) with the intention to achieve further cost certainty through a tender process and greater understanding of functional requirements via user groups. Option 1 has been recommended based on the balance of strong heritage support and limited functionality and commercial benefits of the other options. (b) Confirm that the option for the Performing Arts Precinct will include the Town Hall restoration (as above), a new Court Theatre, a home for the Music Centre of Christchurch and for the CSO and to continue with the feasibility study for the precinct via stakeholder engagement to achieve a brief and project definition that meets the required Crown/CCC cost sharing agreement budget. (c) Separate the budgets for the Town Hall restoration project and the other Performing Arts Precinct facilities which will provide assurance through project budgets specific as follows: $127.5 million for the Town Hall restoration and $30 million plus partner contributions for the other facilities. Councillor Gough moved by way of amendment: That the Council request that CERA agrees to a variation to the cost sharing agreement to defer a decision on the preferred option for the Town Hall until no later than March 2014. Note that this will provide the Council with the opportunity to fully consider detailed options and costings for the entire Performing Arts Precinct in conjunction with CERA and key performance, production and technical stakeholders. The amendment was seconded by Councillor Wells and on being put to the meeting was declared carried on electronic vote No. 1, by 12 votes to 1, the voting being as follows: For (12): The Mayor and Councillors Beck, Broughton, Buck, Button, Chen, Corbett, Johanson, Keown, Livingstone, Reid and Wells. Against (1): Councillor Gough. Councillor Button moved by way of amendment: (d) That the Council investigate international fundraising opportunities for the Town Hall restoration Project. The amendment was seconded by Councillor Keown and when put to the meeting was declared carried on electronic vote No. 2 by 12 votes to 1, the voting being as follows: For (12): The Mayor and Councillors Beck, Broughton, Buck, Button, Chen, Corbett, Gough, Johanson, Keown, Reid and Wells. Against (1): Councillor Livingstone. 5 COUNCIL 3. 10. 2013 CHRISTCHURCH CITY COUNCIL 29. 8. 2013 23 Cont’d The amended motion was then put to the meeting as the substantive motion and dealt with as follows: Clauses a, b and d were declared carried on electronic vote No.
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