Regulation and Consents Committtee 17 June 2014

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Regulation and Consents Committtee 17 June 2014 REGULATION AND CONSENTS COMMITTEE AGENDA 17 JUNE 2014 AT 9AM IN COMMITTEE ROOM 1, CIVIC OFFICES, 53 HEREFORD STREET Committee: Councillor David East (Chairperson), Councillors Tim Scandrett (Deputy Chairperson), Vicki Buck, Pauline Cotter, Ali Jones, and Glenn Livingstone. General Manager Committee Adviser Peter Sparrow Barbara Strang Telephone: 941 8462 Telephone: 941 5216 PART A - MATTERS REQUIRING A COUNCIL DECISION PART B - REPORTS FOR INFORMATION PART C - DELEGATED DECISIONS INDEX ITEM NO. DESCRIPTION PAGE NO. PART C 1. APOLOGIES 1 PART C 2. DECLARATION OF INTEREST 1 PART B 3. DEPUTATIONS BY APPOINTMENT 1 PART B 4. UPDATE OF THE BULIDING CONTROL AND CITY REBUILD GROUP 3 PART B 5. MONTHLY REPORT ON RESOURCE CONSENTS 25 PART A 6. TRAFFIC AND PARKING BYLAW AMENDMENT 2014 35 PART A 7. PARKS AND RESERVED BYLAW 2008 REVIEW 2014 101 PART A 8. WATER RELATED SERVICES BYLAW 2008 REVIEW 2014 155 PART A 9. CRUISING BYLAW 2010 REVIEW 2014 217 PART A 10. URBAN FIRE SAFETY BYLAW REVIEW 2014 239 1 REGULATION AND CONSENTS COMMITTEE 17. 6. 2014 1. APOLOGIES 2. DECLARATION OF INTEREST Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. DEPUTATIONS BY APPOINTMENT 2 3 REGULATION AND CONSENTS COMMITTEE 17. 6. 2014 4. UPDATE OF THE BULIDING CONTROL AND CITY REBUILD GROUP Contact Contact Details Executive Leadership Team Building Control and City Rebuild Y Peter Sparrow: 5018 Member responsible: Director Officer responsible: Building Control and City Rebuild As above As above Director Author: Peter Sparrow As above As above 1. PURPOSE OF REPORT 1.1 The purpose of this report is to provide the Regulation and Consents Committee with the May 2014 update of the Building Control and City Rebuild Group. 2. BUILDING CONSENT NUMERICS 2.1 In May the Group granted 1011 building consents. The percentage of building consents processed within statutory timeframes is improving with 80 per cent processed under 20 working days in May. The bulk of these were residential consents (912) where 86 per cent were processed within statutory timeframes. This continues to be a significant improvement from November 2013 where only 39 per cent of all consents were on time. 2.2 As reported last month commercial consents dropped to 20 per cent within 20 working days in April and action was being taken. In May 99 commercial consents were issued of which 32 per cent were within 20 working days. The Group is continuing to outsource consents to external Building Consent Authorities (BCAs), and monitoring system and process improvements. 2.3 The Building Control Group is reviewing those building consent applications that have been suspended for further information for a long period of time. Many of these date to applications made before the earthquakes. Refusing many of these applications will help clear the system. Where they are not refused and these consents can finally be granted they are skewing the statistics as they have high recorded timeframes and were applied for in previous building consenting systems that were not appropriately recording those timeframes. 2.4 Full building consent numeric’s are attached as Attachment 2 to this report. 3. EXTERNAL PROCESSING OF CONSENTS 3.1 17 external BCA's are now assisting the Council with the processing of building consents. Of the BCA's that have received training, there is a total potential capacity to assist the Council with 172 consents per week. However, actual consents being outsourced for the month of May on average was 61 consents per week. This is due to the implementation of the new Vetting and Allocation team and the bedding in of new policies and procedures. This is being monitored and the expectation is that the contracts with guaranteed numbers of 95 consents per week or more is reached in the month of June. 4. INSPECTION SCHEDULING 4.1 The Inspections Scheduling team are receiving between 200-250 in-bound calls each day. From these calls, between 200-250 inspections are being booked daily. 5098 inspections were undertaken in the month of May compared to 4194 in March. This number of inspections and the loss of four inspectors have pushed inspection timeframes out to approximately 8 days. A new tranche of inspectors are due to be operational in June that will bring back those timeframes to approximately 3–4 days. 4 REGULATION AND CONSENTS COMMITTEE 17. 6. 2014 4 Cont’d 5. IANZ ACCREDITATION 5.1 The focus for the Building Control and City Rebuild Group (the Group) during May has been to get systems, processes and supporting documentation implemented ready for the International Accreditation New Zealand (IANZ) assessment in July. IANZ have confirmed a team of 10 will be in the Council from 8 July 2014 for a two week period to undertake the onsite assessment. 6. UPDATE FROM CROWN MANAGER 6.1 Please find attached for information, as Attachment 1 the latest Crown Managers Quarterly Report as provided to the Minister for Canterbury Earthquake Recovery, the Minister for Building and Construction and the Minister of Local Government. 7. FINANCIAL IMPLICATIONS 7.1 Nil. 8. STAFF RECOMMENDATION It is recommended that the Committee note the content of this report. REGULATION AND CONSENTS COMMITTEE 17. 6. 2014 ATTACHMENT 1 TO CLAUSE 4 5 Progress Report of the Crown Manager June 2014 Purpose 1. This report provides a progress update, as required by the Crown Manager’s Terms of Reference, on the programme of work in the Crown Manager’s Action Plan for improving the Christchurch City Council’s (the Council) building consent processes and decisions. The last update was provided on 10 March 2014. Background 2. On 15 July 2013, Doug Martin was as appointed Crown Manager to the Christchurch City Council (the Council) following International Accreditation New Zealand (IANZ) withdrawing the Council’s accreditation as a Building Consent Authority (BCA). 3. As required by the Crown Manager’s terms of reference, an Action Plan was provided to the Minister for Canterbury Earthquake Recovery, Minister for Building and Construction and the Minister of Local Government on 15 August 2013. The Action Plan sets out a programme of work for ensuring the Council has the correct systems and processes in place to enable it to regain accreditation as a BCA. 4. This report reflects the outcomes, goals and milestones of the Action Plan. 5. The Crown Manager is required to provide progress reports to the Minister for Canterbury Earthquake Recovery, Minister for Building and Construction and the Minister of Local Government. These are provided on a quarterly basis (as approved by these Ministers). Immediate actions Improve the Council’s demand forecasting systems and resources 6. Three forecasts have now been prepared for the Council. The most recent was provided in May 2014 reflecting the December 2013 and March 2014 quarters (provided below). Quarterly Building Consents (excl SFH) - Business as Usual and Earthquake Related (Stacked chart) 3,500 3,000 2,500 2,000 1,500 1,000 500 0 Jun-11 Jun-12 Jun-13 Jun-14 Jun-15 Jun-16 Jun-17 Jun-18 Jun-19 Sep-10 Sep-11 Sep-12 Sep-13 Sep-14 Sep-15 Sep-16 Sep-17 Sep-18 Dec-10 Dec-11 Dec-12 Dec-13 Dec-14 Dec-15 Dec-16 Dec-17 Dec-18 Mar-11 Mar-12 Mar-13 Mar-14 Mar-15 Mar-16 Mar-17 Mar-18 Mar-19 BAU Residential BAU Commercial EQR Residential EQR Commercial June Fcst v2 Sept Fcst 1 REGULATION AND CONSENTS COMMITTEE 17. 6. 2014 ATTACHMENT 1 TO CLAUSE 4 6 7. The updated model has been able to draw on nine months of actual results, enabling greater reliance on the numbers as indicative of the future. This has had the effect of lowering results seen in earlier forecasts but not the projected timeframes. 8. The forecast shows that business as usual actual results were relatively consistent with previous forecasts. What has changed, and which poses the greatest forecasting risk, is EQR consents, in particular the removal of cash payout / opt out clients from the overall forecast. Little is known about this group and it is understood that no other parties are forecasting results them. 9. The number of consents issued over the past nine months for cash payout / opt out clients has been low (152) compared with the total number expected to be in this group (approximately 12,000)1. It is unknown whether these people have either left the market, or that they are still in the market but have not begun work and will be requiring building consent at a later stage. 10. The forecast will next be updated to reflect the June 2014 quarter. At this time the forecasting model will be handed over to the Council to take responsibility for updating going forward. Increase building consent processing capacity and clear backlog 11. Significant focus has been placed on improving the Building Control Group’s compliance with statutory timeframes. Overall compliance with statutory timeframes has increased from 45 percent in July 2013, when the Crown Manager commenced his role, to 80 percent in May 2014. 12. Targeted work is being undertaken for commercial consents where compliance continues to be low. Influencing this is the quality of applications being received is requiring a lot of work upfront by processing staff. In addition, the Council is still dealing with a number of legacy issues where consents with high overall elapsed days are coming through the system. Internal reporting indicates that on average commercial consents are taking 27 working days to process.
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