CHRISTCHURCH CITY COUNCIL AGENDA
THURSDAY 9 JULY 2015
9.30AM
COUNCIL CHAMBER, CIVIC OFFICES, 53 HEREFORD STREET
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AGENDA - OPEN
CHRISTCHURCH CITY COUNCIL
Thursday 9 July 2015 at 9.30am in the Council Chamber, Civic Offices, 53 Hereford Street
Council: The Mayor, (Chairperson). Councillors, Vicki Buck, Jimmy Chen, Phil Clearwater, Pauline Cotter, David East, Jamie Gough, Yani Johanson, Ali Jones, Glenn Livingstone, Paul Lonsdale, Raf Manji, Tim Scandrett, Andrew Turner
ITEM DESCRIPTION PAGE NO. NO
1. APOLOGIES 1
2. DECLARATION OF INTEREST 1
3. PUBLIC PARTICIPATION 1
4. PRESENTATION OF PETITIONS 1
5. REPORT OF THE AKAROA/WAIREWA COMMUNITY BOARD MEETING OF 6 MAY 2015 3
6. REPORT OF THE LYTTELTON/MT HERBERT COMMUNITY BOARD MEETING OF 20 MAY 2015 7
7. REPORT OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD MEETING OF 3 JUNE 2015 13
8. REPORT OF THE HAGLEY/FERRYMEAD COMMUNITY BOARD MEETING OF 17 JUNE 2015 19
9. REPORT OF THE RICCARTON/WIGRAM COMMUNITY BOARD MEETING OF 2 JUNE 2015 23
10. REPORT OF THE RICCARTON/WIGRAM COMMUNITY BOARD MEETING OF 16 JUNE 2015 33
11. REPORT OF THE JOINT EXTRAORDINARY MEETING OF THE SPREYDON/HEATHCOTE 39 COMMUNITY BOARD AND RICCARTON/WIGRAM COMMUNITY BOARD OF 8 JUNE 2015
12. REPORT OF THE SHIRLEY/PAPANUI COMMUNITY BOARD MEETING OF 3 JUNE 2015 61
13. REPORT OF THE SHIRLEY/PAPANUI COMMUNITY BOARD MEETING OF 17 JUNE 2015 73
14. REPORT OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD MEETING OF 3 JUNE 2015 79
15. REPORT OF THE BURWOOD/PEGASUS COMMUNITY BOARD MEETING OF 2 JUNE 2015 85
16. CHAIRPERSONS REPORT OF THE BURWOOD/PEGASUS COMMUNITY BOARD MEETING OF 89 15 JUNE2015
17. REPORT OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD MEETING OF 2 JUNE 2015 111
18. REPORT OF THE FENDALTON/WAIMAIRI COMMUNITY BOARD MEETING OF 15 JUNE 2015 115
19. REPORT OF THE STRATEGY AND FINANCE COMMITTEE OF18 JUNE 2015 119
20. REGULATORY AND CONSENTS COMMITTEE OF 18 JUNE 2015 189
21. NOTICES OF MOTION 191
22. RESOLUTION TO EXCLUDE THE PUBLIC 192
COUNCIL 9. 7. 2015 1
1. APOLOGIES
2. DECLARATION OF INTEREST
Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have.
3. PUBLIC PARTICIPATION
3.1 PUBLIC FORUM
A period of up to 30 minutes available for people to speak for up to five minutes on any issue that is not the subject of a separate hearings process (standing order 3. 19. 2).
3.2 DEPUTATIONS BY APPOINTMENT
A period of up to 30 minutes for deputations that have made application and been approved by the Chairperson (standing order 3. 19. 3).
4. PRESENTATION OF PETITIONS
2 COUNCIL 9. 7. 2015 Clause 5 3
AKAROA/WAIREWA COMMUNITY BOARD
6 MAY 2015
Report of a meeting of the Akaroa/Wairewa Community Board held on Wednesday 6 May 2015 at 9.30am in the Boardroom, Little River Service Centre, 4238 Christchurch-Akaroa Road, Little River
PRESENT: Pam Richardson (Chairman), Lyndon Graham, Janis Haley, and Andrew Turner.
APOLOGIES: Apologies for absence were received and accepted from Bryan Morgan and Maria Bartlett.
The Board meeting adjourned at 10.30am and resumed at 10.45am.
The Board reports that:
PART B – REPORTS FOR INFORMATION
1. DECLARATION OF INTEREST
There were no declarations of interest received.
2. DEPUTATIONS BY APPOINTMENT
2.1 HOLLIE HOLLANDER
Hollie Hollander, Executive Officer, Akaroa District Promotions, updated the Board on the 175th Anniversary for Akaroa and tabled the proposed schedule of celebratory activities, including special heritage events at the French Festival in October. She indicated that the organising Committee would be approaching the Board for funding to assist with the production of a brochure about the different events.
The Board thanked Ms Hollander for her deputation.
3. PRESENTATION OF PETITIONS
Nil.
4. NOTICES OF MOTION
Nil.
5. CORRESPONDENCE
Nil.
COUNCIL 9. 7. 2015 4 Akaroa/Wairewa Community Board 6.5.2015
6. AKAROA MUSEUM ADVISORY COMMITTEE - 23 MARCH 2015
The Board received the minutes of the Akaroa Museum Advisory Committee meeting held on Monday 23 March 2015.
Clause 6 Akaroa Museum Advisory Committee - 23 March 2015 - Continued (Part C) records Board decisions made under delegated authority.
7. RESERVE MANAGEMENT COMMITTEES
7.1 RESERVE MANAGEMENT COMMITTEES ORDINARY MINUTES
The Board received the minutes of the following Reserve Management Committee meetings:
- Duvauchelle Reserve Management Committee - 9 March 2015 - Ataahua Reserve Management Committee - 20 April 2015
The Board decided to request that Council staff work with the Duvauchelle Reserve Management Committee to update and advance the draft Reserve Management Plan.
8. COMMUNITY ORGANISATIONS REPORTS
8.1 ORTON BRADLEY PARK BOARD MINUTES - 16 FEBRUARY 2015
The Board received the minutes of the Orton Bradley Park Board meeting held on Monday 16 February 2015.
9. BRIEFINGS
9.1 NON-GOVERNMENT ORGANISATION (NGO) / NON-PROFIT COMMUNITY SECTOR
Gail Payne, Metropolitan Community Adviser, briefed the Board on the City Wide Non- Government Organisations (NGO) / Not for Profit Sector Community Profile (tabled). She outlined some issues including the difficulties community groups were having in paying higher rentals and regulatory changes for registered charities.
The Board thanked Ms Payne for her briefing.
9.2 CANTERBURY EARTHQUAKE RECOVERY AUTHORITY (CERA)
The Board received an apology from Maire Kipa from the CERA Community Resilience Team who was unable to attend for this deputation.
10. COMMUNITY BOARD ADVISER’S UPDATE
The Board received information from the Community Board Adviser on various matters.
Back Road, Okains Bay
The Board received correspondence from Trisha Coffin who was requesting, on behalf of her parents Alf and June Coffin, that the name of Back Road in Okains Bay be changed to Coffin Lane, as had previously been requested by Mr Murray Thacker.
The Board agreed to request staff to forward information to Ms Coffin on the process required for a road name change to proceed.
COUNCIL 9. 7. 2015 5 Akaroa/Wairewa Community Board 6.5.2015
11. ELECTED MEMBERS’ INFORMATION EXCHANGE
Board members received information on various matters.
● Okains Bay Maori and Colonial Museum
The Board was informed that the Okains Bay Museum Trust Board had recently held a successful hui to workshop a way forward for the future of the Museum, including working with the Council, Te Papa and Ngai Tahu.
● Long Term Plan (LTP) Submission
The Board was informed the Draft Long Term Plan 2015-2025 hearings commence on Monday 11 May 2015. It was noted that the Boards submission had omitted reference to the Board supporting the package for landowners with sites of Ecological Significance, as highlighted in the Strategic Policy and Planning Activity Management Plan.
The Board decided to support the package for landowners with sites of Ecological Significance as a verbal addition in its submission to the Long Term Plan.
● Akaroa Cemeteries
In response to members concerns regarding lack of burial space in Akaroa cemeteries, it was noted that the Board had included a request in its submission to the LTP for the Akaroa section of the Cemeteries Master Plan to be reviewed, along with a request that the Board be involved in prioritising activities included in the Master Plan.
● Letter of Support - Wairewa Runanga
The Chairman reported that she had recently provided a letter of support for the Wairewa Runanga which was applying for funding for a project to enhance the waterways in its rohe.
● ANZAC Day
The Board thanked everyone involved with ANZAC Day for a memorable day, with successful commemorative ceremonies being held in both Akaroa and Little River.
12. QUESTIONS UNDER STANDING ORDERS
Nil.
PART C – DELEGATED DECISIONS
6. AKAROA MUSEUM ADVISORY COMMITTEE - 23 MARCH 2015 - CONTINUED
The Board resolved to approve the Terms of Reference for the Akaroa Museum Advisory Committee, as attached to this meeting's agenda, including the recommended addition to 3(b).
11. ELECTED MEMBERS’ INFORMATION EXCHANGE - CONTINUED
● Representation Review
It was reported that discussions about Banks Peninsula under the Representation Review had focussed on two issues - the case for a Banks Peninsula Ward based on it being an isolated community or a geographically enlarged Banks Peninsula Ward which would incorporate part of the Sumner/Redcliffs area.
COUNCIL 9. 7. 2015 6 Akaroa/Wairewa Community Board 6.5.2015
11 Cont'd
The Board resolved to support the proposal for an enlarged Banks Peninsula Ward in discussions going forward on the Representation Review, with a request that an Akaroa/Wairewa Community Board be retained with unchanged subdivision boundaries and that the words "Banks Peninsula" be retained in the name of any new ward.
● Lyttelton Port Recovery Plan
The Board resolved to request that a statement be included in the Council's submission to the Proposed Lyttelton Port Recovery Plan, to signal that the Akaroa/Wairewa Community Board was disappointed to note that there does not seem to be any certainty in the Proposed Plan around the building of a suitable cruise ship facility so that Lyttelton can host more cruise ships and relieve the pressure on Akaroa.
13. CONFIRMATION OF MEETING MINUTES – 1 APRIL 2015
The Board resolved that the minutes of its ordinary meeting held on Wednesday 1 April 2015 be confirmed.
14. APPLICATION TO THE AKAROA/WAIREWA DISCRETIONARY RESPONSE FUND (YOUTH DEVELOPMENT SCHEME) - BALLET GIRLS
The Board considered a report seeking approval for youth development funding from Izzy Hoult, Sophie Fowler and Ava Odgers to the Akaroa/Wairewa Community Board from its 2014/15 Discretionary Response Fund.
The Board resolved to grant $750 ($250 each) from its 2014/15 Discretionary Response Fund for Izzy Hoult, Sophie Fowler and Ava Odgers to attend the Ballet Concourse in Wellington June 2015.
15. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the resolution set out in item 16 on page 29 of the Agenda in relation to the following, be adopted:
Consideration of Nominations for the 2015 Akaroa/Wairewa Community Service Awards
The Board resolved to come out of public excluded.
The meeting concluded at 12.10pm.
CONFIRMED THIS 10th DAY OF JUNE 2015
PAM RICHARDSON CHAIRMAN COUNCIL 9. 7. 2015 Clause 6 7
TE HAPORI O ŌHINEHOU RAUA KO AHU PĀTIKI LYTTELTON/MT HERBERT COMMUNITY BOARD 20 MAY 2015
Report of a meeting of the Lyttelton/Mt Herbert Community Board held on Wednesday 20 May 2015 at 9.30am in the Boardroom, Lyttelton Service Centre, 15 London Street, Lyttelton
PRESENT: Paula Smith (Chairperson), Denis Aldridge, Ann Jolliffe, Adrian Te Patu, Andrew Turner and Christine Wilson.
APOLOGIES: Nil.
MIHI/KARAKIA TIMATANGA: Adrian Te Patu.
NGĀ MATE: Nil.
The Board meeting adjourned at 10.50am and resumed at 11.05am.
The Board reports that:
PART B – REPORTS FOR INFORMATION
1. DECLARATION OF INTEREST
Andrew Turner declared in interest in Clause 7.4 Board Submission on Lyttelton Port Recovery Plan and Clause 13.1 Submissions Committee Minutes - 20 April 2015.
2. DEPUTATIONS BY APPOINTMENT
2.1 LYTTELTON HARBOUR MARKED RECOMMENDED SWIMMING AREA
Scott Roberts, Surf Life Saving New Zealand, Gary Manch, Navigation Safety Officer of Environment Canterbury, and Ian Fox, Deputy Harbourmaster of Environment Canterbury, were in attendance to seek feedback from the Board regarding a proposal for a marked recommended swimming area in Cass and Corsair Bay. The proposal is motivated by safety concerns for swimmers as recreational boat use in the harbour increases.
The Board decided to suggest buoys delineating the proposed swimming area in Cass and Corsair Bay have a swimmer logo. The Board suggested the project team develop and distribute a one-page information sheet to the community and recreational users of the harbour.
The Board thanked Mr Roberts, Mr Manch and Mr Fox for their deputation.
3. PETITIONS
Nil.
4. NOTICES OF MOTION
Nil.
COUNCIL 9. 7. 2015 8
5. CORRESPONDENCE
5.1 LACK OF SAFE PEDESTRIAN CROSSINGS ON NORWICH QUAY
The Board received correspondence from E.C. Venes and Kathy Bessant regarding concern with lack of safe pedestrian crossings on Norwich Quay, Lyttelton.
The Board decided to request the correspondence from E.C. Venes and Kathy Bessant be forwarded to the Council's Lyttelton Port Recovery Plan Working Party.
5.2 RETENTION OF DIAMOND HARBOUR FERRY TERMINAL CLOSE TO TOWN CENTRE
The Board received correspondence from Val McClimont, including his submission on the Lyttelton Port Recovery Plan, regarding support for retaining the Diamond Harbour ferry terminal close to the Lyttelton Town Centre.
The Board noted it was pleased to receive Mr McClimont's submission, which contains useful background information for when the Board speaks to its submission. The Board noted it is unable to consider supporting Mr McClimont's submission as requested in the correspondence, as the submission period closed on 11 May 2015.
The Board decided to request that Val McClimont's correspondence, including the submission on the Lyttelton Port Recovery Plan, be forwarded to the Council's Lyttelton Port Recovery Plan Working Party.
6. EXTERNAL ORGANISATIONS’ REPORTS
6.1 ORTON BRADLEY PARK BOARD MINUTES – 16 FEBRUARY 2015
The Board received minutes of the Orton Bradley Park Board meeting of 16 February 2015.
7. COMMUNITY BOARD ADVISER’S UPDATE
7.1 BOARD FUNDING BALANCES
A copy of the Board’s Discretionary Response Fund balances as at 20 May 2015 was attached to the agenda for the Board's information.
7.2 CONSULTATION CALENDAR
The Community Board Adviser updated the Board on the Council’s consultation calendar as at 20 May 2015.
7.3 BOARD SUBMISSION ON PROPOSED CHRISTCHURCH REPLACEMENT DISTRICT PLAN STAGE 2
The submission period for the Proposed Christchurch Replacement District Plan Stage 2 (Proposed Plan Stage 2) opened on 2 May 2015 and closes on 15 Jun 2015.
The Board decided to hold two public drop-in sessions on Wednesday 3 June 2015 from 5pm- 6pm at Lyttelton Library, 35-37 London Street, Lyttelton and on Monday 8 June 2015 from 5pm- 6pm at the Diamond Harbour Library, Waipapa Avenue, Diamond Harbour regarding the Proposed Plan Stage 2.
The Board decided to make a submission on the Proposed Plan Stage 2 and to hold a meeting of its Submissions Committee to formulate its submission.
Clause 7 Community Board Adviser's Update Continued (Part C) records Board decisions under delegated authority.
COUNCIL 9. 7. 2015 9
8. ELECTED MEMBERS’ INFORMATION EXCHANGE
8.1 UPDATE FROM COMMUNITY BOARD CHAIRPERSONS FORUM
The Chairperson updated the Board on issues raised, including a review of the Land Use Recovery Plan with a consultation period from 30 April to 29 May 2015, at the Community Board Chairpersons and Staff Forum held on Friday 1 May 2015.
8.2 NEW ZEALAND COMMUNITY BOARDS CONFERENCE MAY 2015
The Board received the New Zealand Community Boards Engaging Communities Best Practice Award on behalf of the community for the joint project, "Partnership in Design - Albion Square."
Ann Jolliffe received a Long Service Award for her longstanding contribution to the community through her role on local Community Boards.
Denis Aldridge and Christine Wilson thanked the Board for the opportunity to attend the Conference, the theme of which was "Influencing Change."
8.3 GOVERNORS BAY COMMUNITY ASSOCIATION
The Governors Bay Community Association and staff have been liaising during design of the proposed Governors Bay Community Facility, and will continue to liaise during its rebuild.
The Board was advised residents are concerned with boy racers driving from Gebbies Pass around the Harbour to Dyers Pass. The community are to hold a public meeting shortly to discuss this matter with the New Zealand Police.
8.4 GOVERNORS BAY JETTY
The Governors Bay Jetty Restoration Trust will speak to its submission on the Christchurch City Council Draft Long Term Plan 2015-2025 regarding proposals to restore the jetty.
8.5 WHITE GATES OFF PARK TERRACE
The Lyttelton Menz Shed are assisting the Council with replacement of the white gates off Park Terrace.
8.6 LYTTELTON SKATEPARK UPGRADE
The Board was advised the Lyttelton Youth Centre will shortly begin installation of a temporary mural at the Lyttelton Skatepark.
The Board decided to request an update from staff on when the upgrade to the Lyttelton Skatepark will take place.
8.7 PORT LIAISON COMMITTEE
The Board was advised the Port Liaison Committee will shortly hold a meeting regarding managing and mitigating port noise.
8.8 BRIDLE PATH FOOTPATH DAMAGED
The Board was advised sections of the Bridle Path footpath, which children use when walking between schools, are damaged and unusable. The Board decided to request that staff reinstate the handrail on Bridle Path Road.
COUNCIL 9. 7. 2015 10
8.9 NORMAN KIRK MEMORIAL POOL
The Board was advised there had been a successful meeting held with Council management discussing the Lyttelton community managing the Normal Kirk Memorial Pool.
The Board decided to request that staff communicate to the community that the Council is seeking volunteers to help manage the Norman Kirk Memorial Pool.
8.10 THROUGH THE GLASS CEILING PORTRAITS
The exhibition "Through the Glass Ceiling" was recently held in Lyttelton. The Board decided to request that staff investigate the feasibility of installing the exhibition's portrait(s) in the new Boardroom.
8.11 POSSIBLE ASBESTOS FROM LYTTELTON SCHOOL CONSTRUCTION SITE
The Board was advised residents are concerned asbestos from the Lyttelton School construction site may have blown onto their properties. The Board decided to request that staff liaise with the construction company regarding this query, and advise residents of the response.
8.12 BOARD REPRESENTATION
The Board outlined their concerns regarding Board member Adrian Te Patu now living in Whanganui, the community's access to him and the increased workload on other Board members as result of his absence.
9. QUESTIONS UNDER STANDING ORDERS
Nil.
PART C – REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
7. COMMUNITY BOARD ADVISER’S UPDATE CONTINUED
7.4 BOARD SUBMISSION ON LYTTELTON PORT RECOVERY PLAN
The Board resolved to retrospectively approve the Board's submission on the preliminary draft Lyttelton Port Recovery Plan.
7.5 LYTTELTON ANGLICAN CHURCH
Correspondence was tabled from Andrea King, People's Warden, Lyttelton Anglican Church, requesting a grant of $400.00 from the Lyttelton/Mt Herbert Community Board 2014/15 Discretionary Response Fund to the Lyttelton Anglican Church for the Lyttelton Lights Project.
Staff advice was given that the Local Government Act 2002 and other legislation requires that decision making must take into account all options and that sufficient time is given for that information to be received and considered.
The Board resolved:
(a) That the Board believes it had sufficient information to make a decision on making a grant from the Lyttelton/Mt Herbert Community Board 2014/15 Discretionary Response Fund.
(b) That the Board makes a grant $400.00 from the Lyttelton/Mt Herbert Community Board 2014/15 Discretionary Response Fund to the Lyttelton Anglican Church for the Lyttelton Lights Project.
COUNCIL 9. 7. 2015 11
10. CONFIRMATION OF MEETING MINUTES
The Board resolved that the open and public excluded minutes of the Board’s ordinary meeting held on Wednesday 15 April 2015 be confirmed, with the amendment that an apology was received and accepted from Adrian Te Patu, and with the following amendment to Clause 2.2:
2.2 CANTERBURY EARTHQUAKE RECOVERY AUTHORITY UPDATE
Maire Kipa, Relationship Manager, Social and Cultural Recovery, Canterbury Earthquake Recovery Authority (CERA), was in attendance to update the Board regarding CERA activities. Ms Kipa tabled a PowerPoint presentation.
The Board decided to request CERA speak with the Diamond Harbour Governors Bay Community Association regarding bush regeneration on Crown-owned Red Zone land.
11. PROPOSED RIGHT OF WAY NAME - HOLLYBANK LANE
The Board considered a report seeking approval for naming of a new right-of-way in Governors Bay.
The Board resolved to approve the name Hollybank Lane, for a right of way in Governors Bay.
12. LYTTELTON/MT HERBERT COMMUNITY BOARD STRENGTHENING COMMUNITIES FUND – 2015/16 BOARD PROJECTS
The Board considered a report seeking approval of Board projects that will be submitted on behalf of the Board to the 2015/16 Strengthening Communities Fund.
The Board resolved to:
12.1 Nominate Neighbourhood Week at $2,000 as a Board project application to be considered for funding from the Lyttelton/Mt Herbert 2015/16 Strengthening Communities Fund.
12.2 Nominate ANZAC Day at $1,000 as a Board project application to be considered for funding from the Lyttelton/Mt Herbert 2015/16 Strengthening Communities Fund.
12.3 Nominate Communicating with the Community at $1,000 as a Board project application to be considered for funding from the Lyttelton/Mt Herbert 2015/16 Strengthening Communities Fund.
13. COMMITTEE REPORTS
13.1 SUBMISSIONS COMMITTEE MINUTES - 20 APRIL 2015
The Board considered the minutes of the Lyttelton/Mt Herbert Community Board Submissions Committee meeting of 20 April 2015.
The Board resolved:
13.1.1 That the minutes of the Submissions Committee meeting of 20 April 2015 be received.
13.1.2 That the submission prepared on the Christchurch City Council Draft Long Term Plan 2015-2025 be retrospectively approved for submitting to the Council.
The meeting concluded at 12.30pm.
COUNCIL 9. 7. 2015 12
KARAKIA WHAKAMUTUNGA: Denis Aldridge.
CONFIRMED THIS 17TH DAY OF JUNE 2015.
PAULA SMITH CHAIRPERSON COUNCIL 9. 7. 2015 Clause 7 13
HAGLEY/FERRYMEAD COMMUNITY BOARD 3 June 2015
Report of a meeting of the Hagley/Ferrymead Community Board held on Wednesday 3 June 2015 at 3.30pm in the Boardroom, 180 Smith Street, Linwood, Christchurch.
PRESENT: Sara Templeton (Chairperson), Alexandra Davids, Joe Davies, Yani Johanson, Brenda Lowe-Johnson and Islay McLeod.
APOLOGIES: An apology for absence was received and accepted from Paul Lonsdale.
Alexandra Davids/Brenda Lowe-Johnson Carried
The Board reports that:
PART B - REPORTS FOR INFORMATION
1. DECLARATION OF INTEREST
There were no declarations of interest.
2. DEPUTATIONS BY APPOINTMENT
2.1 CHRISTCHURCH COASTAL PATHWAY GROUP
The Board received a deputation from Tim Lindley, Chair, and Liz Studholme, Coordinator of the Christchurch Coastal Pathway Group, providing an update on the Christchurch Coastal Pathway.
The Board was provided with written information on revised costing based on developed design, the betterment strategy, Government funding, pathway construction and private funding. The deputation tabled a letter from Hon Simon Bridges, Minister of Transport and welcomed continued support and advice from the Board.
The Board thanked Tim Lindley and Liz Studholme for the deputation and the work of the Christchurch Coastal Pathway Group.
2.2 RICHMOND MUMS AND BUBS
The Board received a deputation from Nicole Raina, Rachel Curry and Cathy Allden, representing the Richmond Mums and Bubs and the Richmond community, seeking support for the restoration of the paddling pool at Avebury Park. The Board was advised of the community need for the paddling pool and of the group's submission to the Council's Long Term Plan.
The deputation tabled a letter of support from Avebury House Community Trust and a petition on this matter, Clause 4 refers.
The Board Chairperson thanked Nicole Raina, Rachel Curry and Cathy Allden for the deputation and invited them to return to the Board with any concerns.
The Board decided to record its support for investigation into replacement of the paddling pool at Avebury Park and ask staff to discuss this with the deputation, Community Governance staff and provide a briefing to the Board by August 2015.
Islay McLeod/Joe Davies Carried
COUNCIL 9. 7. 2015 14 Hagley/Ferrymead Community Board 3. 6. 2015
3. PRESENTATION OF PETITIONS
3.1 AVEBURY PARK PADDLING POOL
Nicole Raina, Rachel Curry and Cathy Allden presented a petition with 121 signatures, the prayer of which read:
"We, the undersigned, would like to see the paddling pool at Avebury Park, 9 Eveleyn Couzins Avenue, restored and operational by summer 2015/2016."
The Board received the petition.
4. NOTICES OF MOTION
Nil.
5. CORRESPONDENCE
Nil.
6. BRIEFINGS
Nil.
7. COMMUNITY BOARD ADVISER’S UPDATE
7.1 GENERAL MATTERS
• The Board received an update from the Community Board Adviser on Board related matters, including upcoming Board commitments and the Council's consultation calendar.
• The Board was advised of a tentative date of 30 June 2015 for the community meeting to be held in Bromley to hear the views of residents, local businesses and community stakeholders on odours in the area.
• The Board received information on the Working Party established by the Board Chairpersons and Staff Forum to raise the profile and promote Community Boards.
• Clause 8 Community Board Adviser's Update Continued (Part C) of these minutes records the Board's decisions regarding the Hagley/Ferrymead Community Board 2015/16 Strengthening Communities and Discretionary Response Funds.
7.2 MAJOR CYCLEWAY ROUTE OPTION SELECTION RAPANUI-SHAG ROCK
The Board received previously circulated information that the Infrastructure, Transport and Environment Committee Meeting agenda for 4 June 2015 includes the report: Major Cycleway Routes (MCR) Programme - Programme Update and Approval of the Rapanui-Shag Rock Route.
The Board discussed the Rapanui-Shag Rock Route being presented to the Committee for approval and considered the opportunity to provide comment on it, to be discussed at the Committee meeting by the Board Chairperson. COUNCIL 9. 7. 2015 15 Hagley/Ferrymead Community Board 3. 6. 2015
7 Cont'd
The Board decided to:
1. Record its support for the proposed route from Ferrymead to Chelsea Street.
Islay McLeod/Sara Templeton Carried
2. Recommend to the Infrastructure, Transport and Environment Committee that its recommended route [from Chelsea Street] is straight through Aldwins Road/Linwood Avenue continuing to the Avon River, linking with the Avon-Okakaro Cycleway. If a city link is to be included the Board's recommended route is Cashel Street, linking to the South Frame and retail precinct.
Yani Johanson/Islay McLeod Carried
8. QUESTIONS UNDER STANDING ORDERS
Nil.
9. ELECTED MEMBERS’ INFORMATION EXCHANGE
• The Board Chairperson advised the Board that she has been appointed Chair of the Victoria Square Independent Reference Group.
• Board members discussed safety concerns in the Stanmore Road, Linwood Village area.
• The Board decided to request an update on action underway to address the condition of the Woolston Borough Monument and information on maintenance on the Heathcote riverbank in the Woolston area.
• The Board acknowledged the success of the Board's Community Service Awards held earlier in the day and recorded its thanks to the guest speaker Jenny Smith from Te Whare Roimata and to the Council staff.
PART C – REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
10. CONFIRMATION OF MEETING MINUTES – 20 MAY 2015
10.1 It was resolved, that the minutes of the Hagley/Ferrymead Community Board's ordinary meeting of 20 May 2015 be confirmed.
Brenda Lowe-Johnson/Alexandra Davids Carried
10.2 It was resolved, that the minutes of the Hagley/Ferrymead Community Board's public excluded meeting of 20 May 2015 be confirmed.
Brenda Lowe-Johnson/Alexandra Davids Carried
11. APPLICATION TO HAGLEY/FERRYMEAD COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND – SUMNER COMMUNITY RESIDENTS' ASSOCIATION
The Board considered a report seeking approval for a grant of $1,376 for an application from Sumner Community Residents' Association to assist with costs for Sumner Village Green waste management. COUNCIL 9. 7. 2015 16 Hagley/Ferrymead Community Board 3. 6. 2015
11 Cont'd
11.1 The Board resolved to approve a grant of $1,376 from its 2014/15 Discretionary Response Fund to the Sumner Community Residents' Association, to assist with costs for Sumner Village Green waste management.
11.2 The Board decided to request that the Council fund waste collection from this site as part of corporate operational costs until the rebuild of the community facility commences.
Islay McLeod/Brenda Lowe-Johnson Carried
12. APPLICATION TO HAGLEY/FERRYMEAD COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND – TE WHARE ROIMATA TRUST
The Board considered a report seeking approval for an application from Te Whare Roimata Trust for the Linwood Community Café for the amount of $5,000 for funding from its 2014/15 Discretionary Response Fund.
The Board was advised by staff that there is $4,456 remaining in the 2014/15 Discretionary Response Fund and of an amended staff recommendation for a grant of $4,456.
The Board resolved to approve a grant of $4,456 from its 2014/15 Discretionary Response Fund to Te Whare Roimata Trust towards salaries and wages for the Linwood Community Café.
Alexandra Davids/Brenda Lowe-Johnson Carried
7. COMMUNITY BOARD ADVISER’S UPDATE CONTINUED
7.3 HAGLEY FERRYMEAD 2015/16 STRENGTHENING COMMUNITIES AND DISCRETIONARY RESPONSE FUNDS
The Board received a memorandum from staff seeking a decision on the funding of Board projects for 2015/16 Strengthening Communities and Discretionary Response Funds and the Hagley/Ferrymead Small Grants Fund Assessment Committee.
The Board resolved that:
7.3.1 Pertaining to the 2015/16 Board Projects:
(a) Nominate the Youth Development Fund at $10,000 as a Board project application to be considered for funding from the Hagley/Ferrymead 2015/16 Discretionary Response Fund;
(b) Nominate Hagley Ferrymead Community Recreation for Youth and Older Adults at $8,500 as a Board project application to be considered for funding from the Hagley/Ferrymead 2015/16 Strengthening Communities Fund;
(c) Nominate Communication with the Community at $6,000 as a Board project application to be considered for funding from the Hagley/Ferrymead 2015/16 Discretionary Response Fund;
(d) Nominate Light Bulb Moments Fund at $5,000 as a Board project application to be considered for funding from the Hagley/Ferrymead 2015/16 Discretionary Response Fund;
(e) Nominate Neighbourhood Week at $3,500 as a Board project application to be considered for funding from the Hagley/Ferrymead 2015/16 Discretionary Response Fund; COUNCIL 9. 7. 2015 17 Hagley/Ferrymead Community Board 3. 6. 2015
7 Cont'd
(f) Nominate Community Service Awards at $2,000 as a Board project application to be considered for funding from the Hagley/Ferrymead 2015/16 Discretionary Response Fund; and
(g) Nominate Garden Pride Awards at $1,200 as a Board project application to be considered for funding from the Hagley/Ferrymead 2015/16 Discretionary Response Fund.
7.3.2 Pertaining to Strengthening Communities Fund applications for $5,000 and less:
(a) Consider funding these from its 2015/16 Discretionary Response Fund and ring-fencing an amount from this fund for it; and
(b) Dissolve the Hagley/Ferrymead Small Grants Fund Assessment Committee.
Yani Johanson/Islay McLeod Carried
The Board Chairperson declared the meeting closed at 5.05pm.
CONFIRMED THIS 17TH DAY OF JUNE 2015
SARA TEMPLETON CHAIRPERSON 18 COUNCIL 9. 7. 2015 Clause 8 19
HAGLEY/FERRYMEAD COMMUNITY BOARD 17 June 2015
Report of a meeting of the Hagley/Ferrymead Community Board held on Wednesday 17 June 2015 at 3.30pm in the Boardroom, 180 Smith Street, Linwood, Christchurch.
PRESENT: Sara Templeton (Chairperson), Alexandra Davids, Joe Davies, Brenda Lowe-Johnson and Islay McLeod.
APOLOGIES: Apologies for absence were received and accepted from Paul Lonsdale and Yani Johanson.
Islay McLeod/Alexandra Davids Carried
The Board meeting adjourned at 4.50pm and reconvened at 4.56pm.
The Board reports that:
PART B - REPORTS FOR INFORMATION
1. DECLARATION OF INTEREST
There were no declarations of interest.
2. DEPUTATIONS BY APPOINTMENT
2.1 PHILLIPSTOWN COMMUNITY HUB AND PHILLIPSTOWN COMMUNITY CENTRE CHARITABLE TRUST
The Board received a deputation from Lauren Luketina, Coordinator of the Phillipstown Community Hub providing an update on the progress of the Phillipstown Community Hub and thanking the Board for its ongoing support. Members of the Phillipstown Community Hub and Phillipstown Community Centre Charitable Trust were in attendance in support of the deputation.
The Board Chairperson thanked Lauren Luketina for her deputation and congratulated all involved on the progress made at the Phillipstown Community Hub.
2.2 GARY HARRIS
The Board received a deputation from Gary Harris, property owner on Ferry Road, presenting the views of three businesses operating on Ferry Road who have been affected by the traffic management and parking changes on Ferry Road (Clause 11). Gary Harris tabled a map with suggested amendments to parking.
The Board Chairperson thanked Gary Harris for his deputation.
3. PRESENTATION OF PETITIONS
Nil.
4. NOTICES OF MOTION
Nil. COUNCIL 9. 7. 2015 20 Hagley/Ferrymead Community Board 17. 6. 2015
5. CORRESPONDENCE
5.1 WILLIAM NOORDANUS
The Board received correspondence from William Noordanus raising concern with the proposed traffic management and parking changes at Ferry Road and Waterman Place, considered at Clause 11 of these minutes.
Islay McLeod/Joe Davies Carried
5.2 OFFICE OF HON PAULA BENNETT
Board members considered correspondence from Hon Paula Bennett, Minister for Social Housing in response to the Board's letter to the Prime Minister regarding the State of the Nation address and the Social Housing Reform Programme and its impact on Christchurch.
The Board received the correspondence and noted its disappointment that the response to the Board's questions wasn't directly from the Prime Minister.
Joe Davies/Brenda Lowe-Johnson Carried
6. BRIEFINGS
Nil.
7. COMMUNITY BOARD ADVISER’S UPDATE
7.1 GENERAL MATTERS
The Board received an update from the Community Board Adviser on Board related matters including upcoming Board commitments, balances and final allocations of the expended 2014/15 Discretionary Response Fund and Youth Development Fund and current Council consultations.
7.2 MEMORANDUM: TANNERY JETTY PROPOSAL UPDATE
The Board received a memorandum from staff providing an update on the Tannery Jetty proposal presented to the Board by Alasdair Cassels.
7.3 HAGLEY/FERRYMEAD COMMUNITY BOARD PRIORITIES
The Board considered discussion on the Board priorities at the Board seminar on 15 June 2015.
The Board decided to continue with the current Board priorities and review them further after adoption of the Council's Long Term Plan and consideration of Community Board delegations is complete.
Sara Templeton/Alexandra Davids Carried
7.4 THE PROPOSED CHRISTCHURCH REPLACEMENT DISTRICT PLAN STAGE TWO AND STAGE THREE
Board members were advised of the previously circulated Board submission to Stage Two of the Proposed Christchurch Replacement District Plan. The Board decided to hold a workshop to prepare a submission to Stage Three following notification.
8. QUESTIONS UNDER STANDING ORDERS
Nil. COUNCIL 9. 7. 2015 21 Hagley/Ferrymead Community Board 17. 6. 2015
9. ELECTED MEMBERS’ INFORMATION EXCHANGE
• Brenda Lowe-Johnson tabled a letter from Shirley A Langrope expressing concern with the current Christchurch City Bus System and seeking the Board's support to raise issues with Environment Canterbury.
The Board decided to write to Environment Canterbury to advise of the public concerns received regarding bus services since the changes in December 2014 and seek information on reviews of the services provided.
Brenda Lowe-Johnson/Alexandra Davids Carried
• The Board received a verbal update from Joe Davies, Housing Portfolio holder and discussed the Council's formation of a housing entity. The Board agreed to contact the Chairperson of the Council's Communities, Housing and Economic Development Committee to request an update on Council housing.
PART C – REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
10. CONFIRMATION OF MEETING MINUTES – 3 JUNE 2015
It was resolved that the minutes of the Hagley/Ferrymead Community Board ordinary meeting of 3 June 2015, with corrections to the numbering as advised, be confirmed.
Brenda Lowe-Johnson/Islay McLeod Carried
11. FERRY ROAD AND WATERMAN PLACE - PROPOSED TRAFFIC MANAGEMENT AND PARKING CHANGES
The Board considered a report seeking the Board's retrospective approval for changes made to lane markings and parking in Ferry Road opposite Waterman Place.
STAFF RECOMMENDATION
11.1 Revoke any and all parking restrictions on the southern side of Ferry Road commencing at a point 492 metres east of its intersection with Tunnel Road and extending in an easterly direction for 98 metres.
11.2 Approve that the stopping of vehicles be prohibited at any time on the southern side of Ferry Road commencing at a point 492 metres east of its intersection with Tunnel Road and extending in a easterly direction for 98 metres.
11.3 Approve the lane marking and traffic median island changes commencing on Ferry Road at a point 56 metres west of the intersection of Waterman Place, and extending east for 121 metres as detailed on Attachment 1.
BOARD CONSIDERATION
The Board received a deputation and correspondence on this matter, Clauses 2.2 and 5.1 (Part B) of these minutes refer.
The Board considered the staff report and advice and received clarification and further responses from staff relating to the correspondence and deputation on this matter. COUNCIL 9. 7. 2015 22 Hagley/Ferrymead Community Board 17. 6. 2015
11 Cont'd
BOARD DECISION
The Board resolved that the report lie on the table and the Board request staff investigate the reduction of the proposed parking restrictions to allow for an additional two parking spaces and advise at the next Board meeting.
Islay McLeod/Joe Davies Carried
12. 739 FERRY ROAD - PROPOSED SCHOOL 3 MINUTE DROP-OFF/PICK UP PARKING AREA
The Board considered a report seeking the Board's approval to install a three minute parking restriction for St Anne's School at 739 Ferry Road, Woolston.
The Board resolved to:
12.1 Revoke any and all parking restrictions on the northern side of Ferry Road commencing at a point 140 metres east of St Johns Street, and extending in a south easterly direction for a distance of 30 metres.
12.2 Approve that the parking of vehicles be restricted to a maximum period of three minutes on the northern side of Ferry Road commencing at a point 140 metres east of St Johns Street and extending in a easterly direction for a distance of 30 metres. These restrictions to apply from 8.15am to 9.15am and 2.30pm to 3.30pm Monday to Friday on school days.
Sara Templeton/Joe Davies Carried
13. 218 LINWOOD AVENUE - PROPOSED 10 MINUTE PARKING
The Board considered a report seeking the Board's approval to install 10 minute parking restrictions outside 218 Linwood Avenue.
The Board resolved to:
13.1 Revoke any and all parking restrictions on the southern side of Cashel Street outside 218 Linwood Avenue commencing six metres west from the western kerb line of Linwood Avenue and extending in a westerly direction for 13.5 metres.
13.2 Approve that the parking of vehicles be restricted to a maximum period of 10 minutes on the south side of Cashel Street commencing at a point six metres west of the western kerb line of Linwood Avenue and extending in a westerly direction for 13.5 metres. This restriction to apply at any time.
Islay McLeod/Brenda Lowe-Johnson Carried
The Board Chairperson declared the meeting closed at 5.21pm.
CONFIRMED THIS 1ST DAY OF JULY 2015
ISLAY MCLEOD DEPUTY CHAIRPERSON
Clause 9 23 COUNCIL 9. 7. 2015
RICCARTON/WIGRAM COMMUNITY BOARD 2 JUNE 2015
Report of a meeting of the Riccarton/Wigram Community Board held on Tuesday 2 June 2015 at 4.02pm in the Community Room, Upper Riccarton Library, 71 Main South Road.
PRESENT: Mike Mora (Chairperson), Helen Broughton, Natalie Bryden, Jimmy Chen, and Debbie Mora
APOLOGIES: Apologies for absence were received and accepted from Vicki Buck and Peter Laloli.
An apology for lateness was received and accepted from Jimmy Chen who arrived at 5.45pm and was present for clause 21.
The meeting adjourned at 5.05pm and reconvened at 5.11pm.
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. SHANDS ROAD - PROPOSED NO STOPPING RESTRICTION AND CYCLE LANE
Contact Contact Details Executive Leadership Team General Manager, Culture Leisure and N Member responsible: Parks Officer responsible: Joint Interim Manager, Transport and N City Streets Author: Steve Dejong, Traffic Engineer Y 941-6428
1. PURPOSE AND ORIGIN OF REPORT
1.1 The purpose of this report is to present the Riccarton/Wigram Community Board's recommendation to the Council that it approve a no stopping restriction and cycle lane on Shands Road between Amyes Road and Seymour Street.
1.2 This report has been prepared following a request by a member of the public to remove parking on Shands Road.
2. BACKGROUND
2.1 Since the opening of State Highway 76 (Halswell Junction Road) and the completion of the four laning of Carmen Road, Shands Road has experienced an increase in traffic volumes, especially heavy traffic. Vehicles on State Highway 1 (Carmen Road) use Shands Road as a link to access State Highway 76 (Halswell Junction Road).
2.2 Shands Road is a minor arterial road which runs north east/south west between Main South Road across the Christchurch City boundary and on out to the Selwyn District. Shands Road carries a high percentage of heavy traffic from the State Highway to the Hornby industrial area south of Halswell Junction Road. In the next five years, Shands Road will be grade separated over the Christchurch Southern Motorway Stage 2.
COUNCIL 9. 7. 2015 24 Riccarton/Wigram Community Board 2. 6. 2015
1. Cont'd
3. COMMENT
3.1 Two lanes of south west bound traffic merge into one on Shands Road between Main South Road and Amyes Road. This leads to a steady traffic flow south of Amyes Road broken only by signal phasing changes at the Amyes Road intersection which make it difficult to exit driveways on the south east side of Shands Road when combined with deep gutters, poor sight lines and parked vehicles.
3.2 It is proposed to remove the kerb side parking on the south side of Shands Road between Amyes Road and Seymour Street and install no stopping restrictions. This optimises this section of Shands Road and improves safety as well as provides better sight lines for vehicles exiting businesses (refer Attachment).
3.3 The proposal will remove 15 existing kerb side parking spaces. The majority of these are currently restricted as maximum 120 minute parking, with approximately five parking spaces unrestricted. The impact of this proposal on parking is considered minimal because there is a large amount of off-street parking available in the shopping centre at the corner of Amyes Road and Shands Road containing 90 parking spaces.
3.4 There is currently a short section of cycle lane on Shands Road just south of Amyes Road that directs cyclists out around the existing kerb side parking and then terminates. There is also another section of cycle lane further along at the approach to the Shands Road Seymour Street signals. The proposed removal of parking will also allow these two sections of cycle lane to be connected (refer Attachment).
3.5 Residents and property owners were advised of the proposal by a combination of post and letter drop. No opposition was received.
3.6 One response supported the proposal and stated they preferred ease of access to on street parking.
3.7 Two responses supported the proposal and requested that the Council increase the width of their vehicle entrances. They were advised that it is up to the property owners to apply for an extension at their own cost.
3.8 Part 1, Clause 5 of the Christchurch City Council Traffic and Parking Bylaw 2008 provides the Council with the authority to install parking restrictions by resolution.
3.9 Community Boards have delegated authority from the Council to exercise the delegations as set out in the Register of Delegations. The list of delegations for the Community Boards includes the resolution of parking restrictions.
3.10 The installation of any street markings must comply with the Land Transport Rule Traffic Control Devices 2004.
3.11 The recommendations align with the Christchurch Transport Strategic Plan 2012 – 2042.
4. FINANCIAL IMPLICATIONS
4.1 The estimated cost of this proposal is approximately $1,000.
5. STAFF RECOMMENDATION
It is recommended that the Riccarton/Wigram Community Board recommends to the Council that it:
COUNCIL 9. 7. 2015 25 Riccarton/Wigram Community Board 2. 6. 2015
1. Cont'd
5.1 Approve that all existing parking and stopping restrictions currently located on the south east side of Shands Road commencing at its intersection with Amyes Road and extending in a south westerly direction to its intersection with Seymour Street, be revoked.
5.2 Approve that the stopping of vehicles be prohibited at any time on the south east side of Shands Road commencing at its intersection with Amyes Road and extending in a south westerly direction to its intersection with Seymour Street.
5.3 Approve that the special vehicle lanes for the use of south west bound cyclists only currently located on the south east side of Shands Road commencing at its intersection with Amyes Road and extending in a south westerly direction to its intersection with Seymour Street, be revoked.
5.4 Approve that a special vehicle lane for the use of south west bound cyclists only be installed on the south east side of Shands Road commencing at its intersection with Amyes Road and extending in a south westerly direction to its intersection with Seymour Street.
6. BOARD RECOMMENDATION
That the staff recommendation be adopted.
Mike Mora/Natalie Bryden Carried
COUNCIL 9. 7. 2015 26 Riccarton/Wigram Community Board 2. 6. 2015
ATTACHMENT TO CLAUSE 1
COUNCIL 9. 7. 2015 27 Riccarton/Wigram Community Board 2. 6. 2015
PART B - REPORTS FOR INFORMATION
2. DECLARATIONS OF INTEREST
Debbie Mora declared an interest in relation to clause 22 of the agenda regarding the Community Service and Youth Service Awards, and took no part in the discussion and voting thereon.
Helen Broughton declared an interest in relation to clause 22 of the agenda regarding the Community Service and Youth Service Awards, and took no part in the discussion and voting thereon.
3. DEPUTATIONS BY APPOINTMENT
Helene Mautner and Melanie Coker provided the Board with an update on the Opawaho/Heathcote River project.
The Board was advised of a meeting on Saturday 20 June 2015 at the Beckenham Service Centre to discuss the possible formation of a Network Group for those interested in the River and the Board was invited to send a representative to the meeting.
After questions from members, the Chairperson thanked Helene Mautner and Melanie Coker for their deputation.
The Board decided that Mike Mora represent the Board at the Opawaho/Heathcote River Network Group meeting on Saturday 20 June 2015.
Natalie Bryden/Helen Broughton Carried
4. PETITIONS
Nil.
5. NOTICES OF MOTION
Nil.
6. CORRESPONDENCE
The Board received the following correspondence:
6.1 Don Rowlands and Olive Lawson regarding a request for an extension of residential parking and restrictions on the west side of Puriri Street between Hinau Street and Totara Street and decided to refer the issues raised to the appropriate staff for consideration and response.
6.2 Thanks from David and Margaret Kent regarding Ludecke Place tree replanting.
6.3 Megan Woods, MP, regarding Environment Canterbury's Air Quality Plan.
6.4 Allanah James regarding an application for a resource consent for a student hostel at 7 Kirkwood Avenue.
Debbie Mora/Helen Broughton Carried
COUNCIL 9. 7. 2015 28 Riccarton/Wigram Community Board 2. 6. 2015
7. BRIEFINGS
Nil.
8. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND - APPLICATION - UNIVERSITY OF CANTERBURY FOUNDATION
The Board considered a report seeking its approval to allocate funding from its 2014/15 Discretionary Response Fund.
The Board decided to let the report lie on the table until its 16 June 2015 meeting pending additional information from staff on the scope of the project and intern costs.
Mike Mora/Natalie Bryden Carried
9. COMMUNITY BOARD ADVISER'S UPDATE
The Board received a tabled memorandum from the Community Board Adviser that provided information on a working party established to look at raising the profile of Community Boards, upcoming Board related activities including the Board's Submissions Committee meeting on 8 June 2015 and the Joint Extraordinary Meeting with the Spreydon/Heathcote Community Board on 8 June 2015.
Clause 9 continued (Part C) of this report details decisions made regarding Board Projects for 2015/16.
10. MEMBER’S INFORMATION EXCHANGE
Mention was made of the following matters:
• Community Boards' Conference 2015 • 150th Anniversary of Halswell School and opening of new school • Awatea - Relocating of Kart Club • Owaka Pit - update • Springs Road - variation of Resource Consent • Project K presentation at Hornby High School
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
11. CONFIRMATION OF MEETING MINUTES – 5 MAY 2015
The Board resolved that the minutes of its Ordinary Meeting of 5 May 2015, be confirmed.
Natalie Bryden/Debbie Mora Carried
12. MAGNOLIA ESTATE - PROPOSED ROAD NAMES
The Board considered a report regarding the naming of two new roads.
The Board resolved to approve the following road names in the Magnolia Estate subdivision:
11.1 Road One - Little Gems Road
11.2 Road Two - Pistacia Place
Debbie Mora/Natalie Bryden Carried
COUNCIL 9. 7. 2015 29 Riccarton/Wigram Community Board 2. 6. 2015
13. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND - APPLICATION - SOUTH HORNBY PRIMARY SCHOOL
The Board considered a report seeking its approval to allocate funding from its 2014/15 Discretionary Response Fund.
The Board resolved to approve a grant of $4,000 from its 2014/15 Discretionary Response Fund to the South Hornby Primary School towards the cost of airfares and insurance for 22 students to participate in the bi-annual exchange to Adelaide, Australia, from 27 October to 3 November 2015.
Helen Broughton/Natalie Bryden Carried
14. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND - APPLICATION - COMMUNITY DEVELOPMENT NETWORK TRUST
The Board considered a report seeking its approval to allocate funding from its 2014/15 Discretionary Response Fund.
The Board resolved to approve a grant of $3,445 from its 2014/15 Discretionary Response Fund to the Community Development Network Trust to purchase an air hockey table for the Hornby Youthbase and Teen Hangout.
Helen Broughton/Natalie Bryden Carried
15. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 YOUTH DEVELOPMENT FUND - APPLICATIONS - JOSIE NOBLE, HUGO JONES, MAX JONES AND MATTHEW MESMAN
The Board considered a report seeking its approval to allocate funding from its 2014/15 Youth Development Fund.
The Board resolved to:
15.1 Approve a grant of $1,000 from its 2014/15 Youth Development Fund to Josie Noble towards the cost of competing in the Special Olympics World Summer Games 2015 in Los Angeles, USA, from 16 July to 5 August 2015.
15.2 Approve a grant of $400 from its 2014/15 Youth Development Fund to Hugo Jones towards the cost of competing in the International Track Series and Anzac Cup Competitions in Adelaide, Australia, from 27 May to 31 May 2015.
15.3 Approve a grant of $400 from its 2014/15 Youth Development Fund to Max Jones towards the cost of competing in the International Track Series and Anzac Cup Competitions in Adelaide, Australia, from 27 May to 31 May 2015.
15.4 Approve a grant of $1,000 from its 2014/15 Youth Development Fund to Matthew Mesman towards the cost of competing in the World Rowing Junior Championships in Rio de Janeiro, Brazil, from 6 September to 9 September 2015.
Natalie Bryden/Debbie Mora Carried
16. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 YOUTH DEVELOPMENT FUND - APPLICATION - LUKE COSSEY
The Board considered a report seeking its approval to allocate funding from its 2014/15 Youth Development Fund.
COUNCIL 9. 7. 2015 30 Riccarton/Wigram Community Board 2. 6. 2015
16. Cont'd
The Board resolved to:
16.1 Approve a grant from its 2014/15 Youth Development Fund of $500 to Luke Cossey towards the cost of attending the Stella Adler Studio of Acting Summer Intensive in New York, USA, in June/July 2015.
16.2 Transfer the remaining unallocated funds of $3,568 in its 2014/15 Youth Development Fund to the 2014/15 Discretionary Response Fund.
Natalie Bryden/Debbie Mora Carried
17. SPRINGS ROAD - PROPOSED NO STOPPING RESTRICTION
The Board considered a report seeking its approval for a no stopping restriction on Springs Road at the intersection with Main South Road.
The Board resolved to:
17.1 Approve that all existing parking and stopping restrictions currently located on the south east side of Springs Road commencing at a point 77 metres north east of its intersection with Henry Wigram Drive and extending in a north easterly direction to its intersection with Main South Road, be revoked.
17.2 Approve that the stopping of vehicles be prohibited at all times on the south east side of Springs Road commencing at a point 77 metres north east of its intersection with Henry Wigram Drive and extending in a north easterly direction to its intersection with the Main South Road.
Natalie Bryden/Debbie Mora Carried
18. ENSIGN STREET - PROPOSED P5 PARKING AND NO STOPPING RESTRICTIONS
The Board considered a report seeking its approval for five minute parking and no stopping restrictions on Ensign Street.
The Board resolved to:
18.1 Approve that all existing parking and stopping restrictions located on the north west side of Ensign Street commencing at its intersection with Rosamund Place and extending in a north easterly direction for a distance of 12 metres, be revoked.
18.2 Approve that the stopping of vehicles be prohibited at any time on the northwest side of Ensign Street commencing at its intersection with Rosamund Place and extending in a north easterly direction for a distance of 12 metres.
18.3 Approve that all existing parking and stopping restrictions located on the north east side of Rosamund Place commencing at its intersection with Ensign Street and extending in a north westerly direction for a distance of 12 metres, be revoked.
18.4 Approve that the stopping of vehicles be prohibited at any time on the north east side of Rosamund Place commencing at its intersection with Ensign Street and extending in a north westerly direction for a distance of 12 metres.
18.5 Approve that all existing parking and stopping restrictions located on the south west side of Rosamund Place commencing at its intersection with Ensign Street and extending in a north westerly direction for a distance of 12 metres, be revoked.
COUNCIL 9. 7. 2015 31 Riccarton/Wigram Community Board 2. 6. 2015
18. Cont'd
18.6 Approve that the stopping of vehicles be prohibited at any time on the southwest side of Rosamund Place commencing at its intersection with Ensign Street and extending in a north westerly direction for a distance of 12 metres.
18.7 Approve that all existing parking and stopping restrictions located on the north west side of Ensign Street commencing at its intersection with Balcairn Street and extending in a north easterly direction to its intersection with Rosamund Street, be revoked.
18.8 Approve that the stopping of vehicles be prohibited at any time on the north west side of Ensign Street commencing at its intersection with Balcairn Street and extending in a north easterly direction for a distance of 25 metres.
18.9 Approve that the parking of vehicles be restricted to a maximum period of five minutes at any time on the north west side of Ensign Street commencing at a point of 25 metres north east from its intersection with Balcairn Street and extending in a north easterly direction for a distance of 14 metres.
18.10 Approve that the stopping of vehicles be prohibited at any time on the north west side of Ensign Street commencing at a point 39 metres north east from its intersection with Balcairn Street and extending in a north easterly direction to its intersection with Rosamund Street.
18.11 Approve that all existing parking and stopping restrictions located on the north east side of Balcairn Street commencing at its intersection with Ensign Street and extending in a north westerly direction for a distance of 18 metres, be revoked.
18.12 Approve that the stopping of vehicles be prohibited at any time on the north east side of Balcairn Street commencing at its intersection with Ensign Street and extending in a north westerly direction for a distance of 18 metres.
18.13 Approve that all existing parking and stopping restrictions located on the south west side of Balcairn Street commencing at its intersection with Ensign Street and extending in a north westerly direction for a distance of 16 metres, be revoked.
18.14 Approve that the stopping of vehicles be prohibited at any time south west side of Balcairn Street commencing at its intersection with Ensign Street and extending in a north westerly direction for a distance of 16 metres.
18.15 Approve that all existing parking and stopping restrictions located on the north west side of Ensign Street commencing at its intersection with Balcairn Street and extending in a south westerly direction for a distance of 16 metres, be revoked.
18.16 Approve that the stopping of vehicles be prohibited at any time on the north west side of Ensign Street commencing at its intersection with Balcairn Street and extending in a south westerly direction for a distance of 16 metres.
18.17 Approve that all existing parking and stopping restrictions located on the south east side of Ensign Street commencing at a point 346 metres south west from its intersection with Dunbars Road and extending in a south westerly direction for a distance of 110 metres, be revoked.
18.18 Approve that the stopping of vehicles be prohibited at any time on the south east side of Ensign Street commencing at a point 346 metres south west from its intersection with Dunbars Road and extending in a south westerly direction for a distance of 110 metres.
Natalie Bryden/Helen Broughton Carried
COUNCIL 9. 7. 2015 32 Riccarton/Wigram Community Board 2. 6. 2015
9. COMMUNITY BOARD ADVISER’S UPDATE CONTINUED
9.1 BOARD PROJECTS 2015/16
The Board considered a memorandum from staff seeking a decision as to whether it wishes to submit any Board Projects to the 2015/16 Strengthening Communities Fund for consideration.
The Board resolved to:
9.1.1 Not submit any Board projects applications to the 2015/16 Strengthening Communities Fund.
9.1.2 Confirm its intention to fund any Board projects from its 2015/16 Discretionary Response Fund when this fund becomes available in July 2015.
Mike Mora/Natalie Bryden Carried
(Note: Helen Broughton requested that her vote be recorded against the adoption of the above decision).
19. MEMBERS' QUESTIONS UNDER STANDING ORDERS
Nil.
20. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the draft resolution to exclude the public set out on page 40 of the agenda regarding nominations for Community Service Awards and Youth Service Awards 2015, be adopted.
Natalie Bryden/Helen Broughton Carried
The meeting concluded at 5.51pm.
CONFIRMED THIS 16TH DAY OF JUNE 2015
MIKE MORA CHAIRPERSON
COUNCIL 9. 7. 2015 Clause 10 33
RICCARTON/WIGRAM COMMUNITY BOARD 16 JUNE 2015
Report of a meeting of the Riccarton/Wigram Community Board held on Tuesday 16 June 2015 at 4.02pm in the Community Room, Upper Riccarton Library, 71 Main South Road.
PRESENT: Mike Mora (Chairperson), Helen Broughton, Natalie Bryden, Vicki Buck, Jimmy Chen, and Debbie Mora
APOLOGIES: An apology for absence was received and accepted from Peter Laloli.
The Board reports that:
PART B - REPORTS FOR INFORMATION
1. MAIN SOUTH ROAD - CENTRAL MEDIAN CHANGES BETWEEN CARMEN ROAD AND CHAPPIE PLACE This matter was considered by the Infrastructure, Transport and Environment Committee on 2 July 2015.
2. DECLARATIONS OF INTEREST
Nil.
3. DEPUTATIONS BY APPOINTMENT
3.1 COMMUNITY ENERGY ACTION CHARITABLE TRUST
Caroline Shone, Chief Executive, Community Energy Action Charitable Trust, addressed the Board in relation to current activities and services available to the community.
After questions from members, the Chairperson thanked Caroline Shone for her deputation.
3.2 MAIN SOUTH ROAD - PROPOSED CENTRAL MEDIAN CHANGES BETWEEN CARMEN ROAD AND CHAPPIE PLACE
Graeme Simmons did not wish to be heard on this matter.
3.3 ALLANAH JAMES RE 7 KIRWOOD AVENUE
Allanah James, local resident, addressed the Board regarding the University of Canterbury's proposal to establish student accommodation at 7 Kirkwood Avenue. She specifically sought the support of the Board to advocate for the application to be notified.
After questions from members, the Chairperson thanked Allanah James for her deputation.
The Board decided:
1. To write to the University of Canterbury and ask that its application to establish student accommodation at 7 Kirkwood Avenue be notified (full or limited notification).
2. To write to the Council and ask that it consider requesting that the University of Canterbury's application be notified (full or limited notification).
Helen Broughton/Mike Mora Carried
COUNCIL 9. 7. 2015 34 Riccarton/Wigram Community Board 16. 6. 2015
3. Cont'd
3.4 SANDER KRIEK RE 7 KIRKWOOD AVENUE
The Board accepted a late deputation from Sander Kriek who addressed the Board on behalf of the University of Canterbury regarding its application to establish student accommodation at 7 Kirkwood Avenue. He indicated that the University was most willing to meet and discuss the proposal with local residents.
4. PETITIONS
Nil.
5. NOTICE OF MOTION
The following Notice of Motion was moved by Mike Mora, seconded by Helen Broughton:
5.1 CALVERTON PLACE
'That arising from recent concerns received by some residents of Calverton Place in Halswell, staff be asked to consult with street residents about installing a parking restriction on the western side of the cul-de-sac.'
Explanatory Note
The views received from some street residents are that with the narrowness of the carriageway, vehicles parked on both sides of the road may impede vehicle movements including emergency services, from gaining access to properties in the street.
By way of background, this matter was considered by the Board in 2010 and 2011.
In December 2010, the Board resolved to prohibit parking on the western side of Calverton Place. Subsequent deputations made to the Board in February 2011 resulted in a hold being placed on implementing that decision pending a further report from staff on the options put forward by the deputations. That report was considered by the Board in October 2011 where upon the Board decided to revoke the parking restriction.
On being put to the meeting by the Chairperson, the motion was declared carried.
6. CORRESPONDENCE
Nil.
7. BRIEFINGS
Nil.
8. CARRS RESERVE, HALSWELL - RELOCATION OF CHRISTCHURCH KART CLUB AND CANTERBURY GREYHOUNDS
This report is being referred to the Strategy and Finance Committee.
COUNCIL 9. 7. 2015 35 Riccarton/Wigram Community Board 16. 6. 2015
9. COMMUNITY BOARD ADVISER’S UPDATE
The Board received a tabled memorandum from the Community Board Adviser that provided information on upcoming Board related activities including the Joint Briefing with the Fendalton/Waimairi, Hagley/Ferrymead Community Board and the Infrastructure, Environment and Transport Committee on 22 June 2015 regarding the Uni Cycle Route and the Board hosted Riccarton/Wigram Community Service and Youth Service Awards function on 1 July 2015.
Clause 9 continued (Part C) of this report, records a decision to make Board submissions on Stage Three of the Proposed Christchurch Replacement District Plan.
10. MEMBER’S INFORMATION EXCHANGE
Mention was made of the following matters:
• Project K event • Christchurch Town Hall - thanks were extended to the ward Councillors contribution to the Council's recent decision to reinstate the Town Hall and to Helen Broughton for her deputation made to the Council on the matter. • Rail corridor at Riccarton - beautification • Peverel Street/Tika Street intersection - road painting imitative
11. MEMBER’S QUESTIONS UNDER STANDING ORDERS
Nil.
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
12. CONFIRMATION OF MEETING MINUTES – 2 JUNE 2015
The Board resolved that the minutes of its Ordinary Meeting of 2 June 2015 (both open and public excluded sections), be confirmed.
Natalie Bryden/Helen Broughton Carried
13. KIRK RESERVE – TEMPLETON RESIDENTS' ASSOCIATION - APPLICATION FOR COURT LIGHTING
The Board considered a report regarding the proposal to install two new lighting poles on Kirk Reserve.
The Board resolved to:
13.1 Support the approval by the Parks Unit Manager of the application by the Templeton Residents' Association to install two new lighting poles on Kirk Reserve, as shown in Attachment 1, subject to:
13.1.1 The applicant obtaining (if required) any necessary resource consents, and building consents, at their cost, before commencing installation of the lighting system upon the park.
13.1.2 The applicant, where applicable, being responsible for ensuring that they or the contractors they engage are responsible for obtaining plans of all services presently laid underground in the park (electricity, telephonic, sewerage, storm water, high pressure water supply and irrigation).
COUNCIL 9. 7. 2015 36 Riccarton/Wigram Community Board 16. 6. 2015
13 Cont'd
13.1.3 The applicant (and club) being required to deposit scaled plans, showing the lighting poles and cable layout in the park, as built, within two months of the work being completed.
13.1.4 The applicant (where applicable) being responsible for all costs associated with the installation, insurance, maintenance, and any future removals, of the lighting system.
13.1.5 The applicant being responsible for ensuring that the lighting system is maintained in a safe and tidy condition at all times.
13.1.6 That the lights are operated on a maximum of four nights over any weekday period.
13.1.7 That the lights are not operated after 9pm.
13.1.8 The applicant (where applicable) is to pay a bond of $2,000 to the Council via the Parks Unit Area Supervisor before any construction work commences on the site. The bond, less any expenses incurred by the Council, will be refunded to the payee upon completion of the development to a standard acceptable to the Parks Unit Manager, or his designate.
13.1.9 The poles being galvanised to integrate them into the park environment.
13.1.10 The approval to lapse if the development is not completed within two years of the approval date.
Vicki Buck/Jimmy Chen Carried
14. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND – APPLICATION - HALSWELL COMMUNITY PROJECT
The Board considered a report seeking its approval to allocate funding from its 2014/15 Discretionary Response Fund.
The Board resolved to approve a grant of $1,500 from its 2014/15 Discretionary Response Fund to the Halswell Community Project towards the 2015 Halswell Winter Dance event.
Mike Mora/Natalie Bryden Carried
15. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND – APPLICATION - HALSWELL COMMUNITY HALL
The Board considered a report seeking its approval to allocate funding from its 2014/15 Discretionary Response Fund.
The Board resolved to approve a grant of $5,000 from its 2014/15 Discretionary Response Fund to the Halswell Community Hall towards the kitchen upgrade project.
Helen Broughton/Debbie Mora Carried
COUNCIL 9. 7. 2015 37 Riccarton/Wigram Community Board 16. 6. 2015
16. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND – APPLICATION - LA VIDA YOUTH TRUST
The Board considered a report seeking its approval to allocate funding from its 2014/15 Discretionary Response Fund.
The Board resolved to approve a grant of $2,500 from its 2014/15 Discretionary Response Fund to La Vida Youth Trust towards the salaries of the Xtreme Holiday Programme's supervisors for the July 2015 school holiday programme.
Natalie Bryden/Helen Broughton Carried
17. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND – APPLICATION - RYAN JAMES CULHAM
The Board considered a report seeking its approval to allocate funding from its 2014/15 Discretionary Response Fund.
The Board resolved to approve a grant of $500 from its 2014/15 Discretionary Response Fund to Ryan Culham towards the cost of attending the 23rd World Scout Jamboree in Japan in July/August 2015.
Debbie Mora/Helen Broughton Carried
18. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND – APPLICATION - UNIVERSITY OF CANTERBURY FOUNDATION - STUDENT AND RESIDENT RELATIONSHIP ENHANCEMENT PROGRAMME
The Board considered a report seeking its approval to allocate funding from its 2014/15 Discretionary Response Fund.
The Board resolved to approve a grant of $8,000 from its 2014/15 Discretionary Response Fund to the University of Canterbury Foundation towards the cost of running the Student and Resident Relationship Enhancement Programme and that $3,000 of the amount that is to be funded as a scholarship covering course costs for the interns, be advanced on the proviso that the University of Canterbury Foundation and the students receiving the scholarship, adhere to appropriate legislative requirements.
Mike Mora/Natalie Bryden Carried
(Note: Debbie Mora requested that her vote be recorded against the above decision).
Debbie Mora moved, seconded by Mike Mora, that staff be asked to seek a declaration from the Inland Revenue Department on the matter of tax liabilities on services and scholarships paid and that the response received, be circulated to all Community Boards.
On a show of hands, voting on the motion was three votes for and three votes against. Being a tie, the Chairperson declared the motion not carried and for the status quo to remain.
Staff undertook that the matters raised, would be taken up with the Inland Revenue Department.
COUNCIL 9. 7. 2015 38 Riccarton/Wigram Community Board 16. 6. 2015
19. RICCARTON/WIGRAM COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND – APPLICATION - UNIVERSITY OF CANTERBURY FOUNDATION - ENTERPRISING KIDS PROJECT
The Board considered a report seeking its approval to allocate funding from its 2014/15 Discretionary Response Fund.
The Board resolved to approve a grant of $5,000 from its 2014/15 Discretionary Response Fund to the University of Canterbury Foundation towards the cost of running the Enterprising Kids Programme and that the $1,000 of the amount that is to be funded as a scholarship covering course costs for the interns, be advanced on the proviso that the University of Canterbury Foundation and the students receiving the scholarship, adhere to appropriate legislative requirements.
Mike Mora/Natalie Bryden Carried
9. COMMUNITY BOARD ADVISER’S UPDATE CONTINUED
Further to clause 9 (Part B) of this report, the Board was invited to consider the matter of submissions being made on the Proposed Christchurch Replacement District Plan - Stage Three.
The Board resolved that the Board's Submissions Committee be convened on a date to be arranged, to consider the preparation of draft submissions on the Proposed Christchurch Replacement District Plan - Stage Three.
Debbie Mora/Helen Broughton Carried
The meeting concluded at 6.37pm.
CONFIRMED THIS 30TH DAY OF JUNE 2015 MIKE MORA CHAIRPERSON
Clause 11 39 COUNCIL 9. 7. 2015
JOINT EXTRAORDINARY MEETING OF THE SPREYDON/HEATHCOTE COMMUNITY BOARD AND RICCARTON/WIGRAM COMMUNITY BOARD 8 JUNE 2015
Report of a Joint Extraordinary Meeting of the Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board held on Monday 8 June 2015 at 4.34pm in the Board Room, Beckenham Service Centre, 66 Colombo Street, Beckenham.
PRESENT: Spreydon/Heathcote Community Board
Paul McMahon (Chairperson), Melanie Coker, Helene Mautner, Karolin Potter, Phil Clearwater Tim Scandrett, and Rik Tindall.
Riccarton/Wigram Community Board
Mike Mora (Chairperson), Helen Broughton, Vicki Buck, Jimmy Chen, and Debbie Mora
APOLOGIES: Apologies for absence were received and accepted from Peter Laloli and Natalie Bryden.
Vicki Buck and Tim Scandrett departed the meeting at 5.24pm and were absent for part of clause 4.
The Board meeting adjourned from 6.01pm to 6.11pm.
The Board reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. ANNEX/BIRMINGHAM/WRIGHTS ROUTE UPGRADE PROJECT - CAR PARKING
Contact Contact Details Executive Leadership Team General Manager, Culture Leisure and N Member responsible: Parks Officer responsible: Joint Interim Manager, Transport and N City Streets Author: John Edmonds, Project Manager Y 941-8611
1. PURPOSE AND ORIGIN OF REPORT
1.1 The purpose of this report is to present to the Council, the Board's recommendations on the options for providing off-street parking as part of the Annex/Birmingham/Wrights Route Upgrade project.
1.2 The report was requested by the Spreydon/Heathcote and Riccarton/Wigram Community Boards at a joint meeting of the Boards on 11 March 2015, which recommended that the Council approve the submitted Scheme Plan.
1.2.1 The Boards also decided "to request that staff further consider and report back to both Boards on the provision of off street parking options to offset the loss of on street parking spaces arising from the project, acknowledging that the post- earthquake relocation of businesses to this industrial area, has resulted in major parking impacts".
2. EXECUTIVE SUMMARY
2.1 The primary purpose of the Annex/Birmingham/Wrights Route Upgrade project is to manage the increased traffic along the route, resulting from the new Wigram/Magdala Link, which is currently under construction. The project has ID1341 on Page 305 of the Planned Capital Programme in the Three Year Plan (TYP). COUNCIL 9. 7. 2015 40 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
2.2 The plans for both projects result in a reduction of 314 on-street car parking spaces (approximately 60 per cent), from the current 521.
2.3 As part of the scheme plan development for the Annex/Birmingham/Wrights Route Upgrade, the project team investigated options for off-street parking. These were not included in the preferred scheme primarily because of the cost implications this might have on the Council's entire Transport Programme, and because providing these was not considered to be part of the Council's policy.
2.4 As a result of public feedback, the Spreydon/Heathcote and Riccarton/Wigram Community Boards have requested this report on options for off-street car parking.
2.5 The greatest losses of car parking are in:
• Birmingham Drive, down from 172 by 122 (71 per cent) to 50; • Magdala Place, down from 134 by 100 (75 per cent) to 34.
2.6 The Community Boards requested that use of the Stronger Christchurch Infrastructure Rebuild Team (SCIRT) site for off-street parking be investigated. This has proven not to be feasible.
2.7 For Birmingham Drive, the most feasible option is to utilise a small amount of the Marylands Reserve. This would reduce car parking loss in the area from 122 (71 per cent) to 30 (17 per cent).
2.8 It is possible in Magdala Place to formalise the current informal parking at the western end of the road, and to create replacement parking on the south side at the eastern end of the road. This would reduce car parking loss in Magdala Place from 100 (75 per cent) to 25 (19 per cent).
2.9 Overall, the above options, along with a 24 vehicle car park on Annex Road, would reduce the loss of car parking spaces by 189 from 314 (60 per cent) to 139 (27 per cent).
2.10 Allied Telesis, who own vacant property on the corner of Magdala Place and Nazareth Avenue, have been approached with regards the Council's lease of that land for temporary car parking during construction of the Wigram/Magdala Link (completion in October 2016). They are receptive to that possibility. Lease costs are expected to be in the vicinity of $35,000 per annum.
2.11 Capital development costs are able to be met by the two projects' budgets.
2.12 Operating costs for the Birmingham Drive and Magdala Place car parks are minimal. Occupancy rates required to recover operating costs for the temporary Allied Telesis car park is expected to be achievable. If the operating cost of the small Annex Road car park is not achieved, costs are expected to be of the order $2,600 per annum.
2.13 Car parking charges are not able to recover the development costs (except over a period of the order of twenty years).
3. BACKGROUND
3.1 As a result of public consultation on the Annex/Birmingham/Wrights Route Upgrade (ABW) late last year, close to half of the 71 submissions raised concerns about the loss of on- street car parking.
3.2 During scheme plan development, investigations identified three potential off-street car parking locations, with capacity totalling approximately 116 spaces. However, these were not included in the plans recommended to the Community Boards, for the following reasons: COUNCIL 9. 7. 2015 41 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
3.2.1 The City Plan requires businesses to provide a minimum level of on-site parking sufficient for staff and visitors.
3.2.2 A principal aim of the Christchurch Transport Strategic Plan (CTSP) is to improve the efficiency of the transport network. It indicates: ‘Where a shared priority corridor is identified through the new road classification system, there may be a need to reprioritise road space for public transport and active transport'.
3.2.3 The Council has no policy to provide long term off-street car parking outside the Central Business District (CBD).
3.2.4 Additional development and maintenance costs would be incurred by the Council to provide off-street car parks. Across the Council’s entire Transport Programme, (including Major Cycle Routes), this cost could be substantial.
3.3 The CTSP also indicates: 'reallocating some on-street parking to convenient off-street locations will enable the network to work more efficiently and cater for more travel choices’.
3.4 Most of the project area is zoned General Industrial. However, since the earthquakes, many office based businesses have relocated there, and the original on-site parking provisions (required by the City Plan), are no longer sufficient to cater for the staff of those businesses.
3.5 During business hours, all of the on-street parking along all of the roads that make up the route, is used to the maximum (refer Figure 1 below). In a number of places, vehicles are also parked on the berms.
Figure 1. Current Birmingham Drive Parking
3.6 It may be hoped that eventually many of these business will again relocate to areas with sufficient on-site parking. However, this is likely to happen only over a period of years. In the meantime, it is difficult to answer the question posed by one of the Community Board members, 'where are people expected to park?' if the proposed scheme is implemented. This is a key reason for the Boards requesting this report on off-street parking options.
3.7 Three of the four members of the public who spoke at the joint meeting on 11 March 2015 expressed concerns about the extent of the loss of on-street parking. One of these, the owner of the property leased to Crown Forklifts on the northwest corner of Magdala Place and Annex Road, was concerned about the loss of parking in Magdala Place, which is part of the Wigram/Magdala Link project.
3.8 A summary of the number of the proposed car park reductions identified in scheme plans to date, is shown in Table 1 below. COUNCIL 9. 7. 2015 42 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
Scheme
Existing Proposed Reduction Street Name Parking Parking No. % Birmingham Drive 172 50 122 71% Magdala Place 134 34 100 75% Wrights Road 71 31 40 56% Annex Road (north) 42 13 29 69% Annex Road (south) 62 50 12 19% Matipo Street 40 29 11 28%
Total 521 207 314 60%
Table 1. Scheme Plan On-street Car Park Reductions
3.9 The greatest loss of parking across the two project areas, is in Birmingham Drive - down by 122 (71 per cent) from 172 to 50; and in Magdala Place - down by 100 (75 per cent) from 134 to 34.
OPTIONS
3.10 SCIRT Site
3.10.1 The possible use of the SCIRT site for off-street parking was briefly considered during the scheme development for ABW. However, this was not investigated further because it lay at one end of Birmingham Drive, and it was felt it would do little to assist the loss of parking along the one kilometre length of Birmingham Drive, where most of the parking was planned to be lost (refer to Figure 2 below).
Figure 2. SCIRT, Birmingham Drive and Marylands Reserve
3.10.2 Following the request made by the joint Boards at the 11 March meeting, and the concern of the deputation about Magdala Place parking, the possibility of using the SCIRT site has been further investigated.
3.10.3 Options for the SCIRT site were, use of:
• The existing asphalted car park, which has recently been observed to be only approximately half full; • The undeveloped land immediately south of the existing car park (refer Figure 2). COUNCIL 9. 7. 2015 43 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
3.10.5 SCIRT are scheduled to cease use of the site in December 2016, which is a few months after the scheduled completion of the ABW upgrade, and the Wigram/Magdala Link. However, New Zealand Transport Agency (NZTA), who own the land, have advised that under the Public Works Act, they are obliged to offer the site back to the previous owner, who is keen for that to happen. Use of the site for a long term car park would therefore seem to be a distant possibility.
3.10.6 NZTA are agreeable in principle to the Council using some of the site for car parking in the short term, if that is acceptable to SCIRT.
3.10.7 SCIRT have indicated that, although the existing car park may appear to be under-utilised at times, there are times when it fills up when training courses are being held by Red Cross, who are apparently sharing the site. They are also considering leasing out more of the premises to other organisations. There may also be the possibility of it being used by the Council's Rebuild groups.
3.10.8 SCIRT are open to the possibility of the Council developing the land immediately south of the existing car park (refer Figure 2), as a temporary short term car park. However, the existing intersection of Magdala Place/Birmingham Drive/Annex Road currently creates difficulties for traffic movements, and increasing the volume of traffic using it (with the short term car park) is not recommended.
3.10.9 For the reasons above, the SCIRT site is not considered feasible for either near term temporary parking, nor long term parking post construction.
3.11 MARYLANDS RESERVE
3.11.1 Using parts of the Marylands Reserve would provide off-street car parking at two locations well distributed along Birmingham Drive. These locations are marked with the hashed areas in Figure 2.
3.11.2 The reserve is large, with an area of 53,424 square metres (marked with the tan outline in Figure 2). During the scheme development stage, plans were drawn up for a 32 vehicle car park at the western frontage of the reserve, and a 60 vehicle car park at the eastern frontage. These would occupy a small proportion of the total reserve area (7 per cent), at 3,800 square metres.
3.11.3 Scheme plans for the car parks are shown on pages one and two of Attachment 1.
3.11.4 NZTA, who own the reserve, are agreeable to the Council using these areas for off-street car parking, and to actioning the necessary land use approval.
3.11.5 The Christchurch City Council is responsible for management of the reserve. The Council's Greenspace and Park Management teams have been consulted, and are agreeable to the change of use. Suitable landscaping has been included in the plans, and a 10 metre wide access strip added beside the western car park for park maintenance access.
3.11.6 The drafted plans do not affect the area of the reserve available to the Dog Obedience Club. The car parks would provide a formal parking area that can be used by the club, and by other reserve users.
3.11.7 Use of these car parks would reduce the loss of parking available along Birmingham Drive from 122 (71 per cent), to 30 (19 per cent).
COUNCIL 9. 7. 2015 44 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
3.12 MAGDALA PLACE
3.12.1 This road has the second highest loss of car parking (100 or 75 per cent) in current plans.
3.12.2 Some 92 vehicles have been observed to park informally along the south side of Magdala Place (refer Figure 3 below). Construction of the Wigram/Magdala Link as currently planned, will remove all of this parking space.
Figure 3. Informal car parking in Magdala Place
3.12.3 It is feasible to change the plans to formalise this parking at the western end, as shown on page 3 of Attachment 1. This would reduce the loss of parking available in Magdala Place by 26 from 100 (75 per cent), to 74 (55 per cent).
3.12.4 Current plans create a strip of Council owned land, between the new road and the Department of Corrections site and the SCIRT site. SCIRT are required to shift their entrance from Magdala Place to Annex Road south when the Wigram/Magdala Link is being constructed. This a condition of the Council's consent for SCIRT to use the site.
3.12.5 This strip of land has little use in the current plans, and will undoubtedly be used for informal parking if it is not developed. As shown on page 4 of Attachment 1, car parking spaces could be provided there at the eastern end of Magdala Place, for a further 33 car parks. Combined with the above additional parking, this would reduce the loss of parking in Magdala Place from 100 (75 per cent), to 41 (31 per cent).
3.12.6 The informal car parking space shown in Figure 3 will not be available during much of the remaining 18 month WML construction period. Negotiations with Allied Telesis have indicated it should be feasible to provide approximately 110 temporary parking spaces on their land at the corner of Magdala Place and Nazareth Avenue. This location is shown in Figure 4 below, and detailed further on page 5 of Attachment 1. This would provide replacement car parking space only during Wigram/Magdala Link (WML construction).
COUNCIL 9. 7. 2015 45 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
Figure 4. Temporary car park - Corner of Magdala Place and Nazareth Avenue
3.12.7 Since preparation for the re-construction of Magdala Place west started in late April 2015, two nearby businesses (Beta Management Services and Mike Greer Homes) have raised concerns about the loss of parking along much of Magdala Place.
3.13 Wrights Road
3.13.1 During the scheme development, Addington Raceway initially indicated they were open to the possibility of providing public car parking on the inside of the race track. Plans were drafted for that. Subsequently, Raceway management indicated that access would have to be provided by an underpass under the race track. This was considered cost prohibitive, and the option was eliminated from further consideration.
3.14 Annex Road - North
3.14.1 Scheme plans propose the removal of 29 (69 per cent) of the on-street parking from Annex Road - north.
3.14.2 Transpower are open to the possibility of the Council providing a 24 vehicle car park on their transmission line land, just north of the railway line (refer to page 6 in Attachment 1).
3.14.3 The design of this car park could be adapted if the Major Cycle Route programme decide to use the transmission line corridor in the future.
COUNCIL 9. 7. 2015 46 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
4. COMMENT
4.1 In summary, replacement car parking has been identified for 173 vehicles in total, in Birmingham Drive, Magdala Place and Annex Road north. This would reduce the net loss of parking from 314 (60 per cent) to 141 (27 per cent). Further details are shown in Table 2 below.
4.2 Temporary parking for approximately 110 vehicles appears to be available using the Allied Telesis site on the corner of Magdala Place and Nazareth Avenue, to replace some 92 car parks that will be removed during construction of the Wigram?Magdala Link (WML).
Scheme Replacement Parking
Existing Proposed Reduction Nett Reduction Street Name No. Parking Parking No. % No. % Birmingham Drive 172 50 122 71% 92 30 17% Magdala Place 134 34 100 75% 59 41 31% Wrights Road 71 31 40 56% 40 56% Annex Road (north) 42 13 29 69% 22 7 17% Annex Road (south) 62 50 12 19% 12 19% Matipo Street 40 29 11 28% 11 28%
Total 521 207 314 60% 173 141 27% Table 2. Nett Loss of Car Parking Spaces with Replacement Parking
Issues
4.3 Both the Council's Transport Operations and Transport Strategy and Planning have identified the following significant issues if any of the above off-street car parking options were adopted.
4.3.1 Providing off-street car parking is contrary to the strategic direction identified for the transport infrastructure. Our strategy includes the encouragement of environmentally better balanced forms of transport, such as cycling, public transport and car-pooling.
4.3.2 It would be contrary to recent Council decisions regards car parking in the central city.
4.3.3 This would set a precedent with potentially substantial cost implications on the Council's Transport Programme (including Major Cycle Routes).
4.3.4 Recent experience in providing off-street car parking outside the Central business District, shows that people are not prepared to pay for parking even if the tariff is low.
4.3.5 Experience shows that there are behavioural issues which can develop with these types of facilities. The costs prepared to date, do not include the provision of lighting for off-street car parks, which would primarily be intended for business hours use.
COUNCIL 9. 7. 2015 47 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
5. FINANCIAL IMPLICATIONS
5.1 Capital development and operating cost estimates for the additional car parks are summarised in Table 3 below. More detailed estimates are provided in Attachment 2.
No. of Location Carparks Capex Opex Marylands East 60 562,235 688 West 32 362,154 401 Annex Rd North 24 229,223 13,445 ABW Total 116 1,153,612 14,534
Magdala Place West (on street) 26 27,115 138 East 33 297,990 378 Allied Telesis Temporary 110 21,100 47,000 WML Total 169 346,205 47,516 Table 3. Additional Car Park Cost Estimate Summary
Capital Costs
5.2 The ABW project budget (of $10,458,307) is sufficient to fund the capital development costs (of $1,153,612) shown in Table 3.
5.3 The capital development cost, and temporary lease costs shown for WML (totalling $346,205), are able to be funded by the Council approved draft LTP provision for the project (of $36,178,510).
5.4 It would take of the order of twenty years for the charges to recover the development costs of the off-street car parks (refer to Attachment 2).
5.5 A concern is the expectation and precedent that may be set for the Council's entire Transport Programme, by approving expenditure on development costs of approximately $1.5 million, for the off-street car parking options in this area. These costs are shown to be recoverable only over a long time frame.
Operating Costs
5.6 Without lease costs, the Marylands and Magdala Place car parks' operating costs are minimal, and so cost recovery, with metering, has not been planned (refer Attachment 2).
5.7 Full recovery of operating costs of the temporary Allied Telesis car park (at $3 per day), would require an occupancy rate of 59 per cent. This is considered achievable by Parking Operations based on their experience with other car parks.
5.8 Full recovery of operating costs of the small Annex Road north car park, would require an occupancy rate of 78 per cent. There may some risk that this would not be achieved. However example rates in industrial areas were found to fall in the range 58 per cent - 100 per cent. Parking in the project area is extremely heavy, and there would be no alternative parking available.
If an occupancy rate of 50 per cent were achieved, the operating cost may be expected to be of the order of $2,600 per annum.
COUNCIL 9. 7. 2015 48 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
Minimal Option
5.9 Adding some 26 on-street car parks to the western section of Magdala Place, has minimal incremental cost of the order of $30,000, compared to a project LTP planned budget of $36.1 million.
5.10 This area is currently under construction as part of the Wigram/Magdala Link (WML) project. The Council's Senior Roading Scheme Designer, the Area Traffic Engineer, and Opus, who have carried out the detailed design for WML, all consider this an appropriate change. The Scheme Designer has questioned why it was not included on the original Scheme.
5.11 This option, if adopted, would:
• Reduce the loss of parking available in Magdala Place by 26 from 100 (75 per cent), to 74 (55 per cent); • Reduce overall loss of parking in the project areas by 26 from 314 (60 per cent), to 288 (55 per cent).
Summary
5.12 Staff were asked to consider and report back to both Boards on the provision of off-street parking options to offset the loss of on-street parking spaces arising from the project. Having given this matter thorough consideration, staff are of the view that while it is possible to provide additional off-street parking, such action is not without issues. Not least of which is that it would set a precedent for future roading projects of varying scale. This is not a direction that staff support.
6. STAFF RECOMMENDATION
6.1 Should the Boards wish to increase the provision of commuter parking in association with these projects, then it is recommended that the Spreydon/Heathcote and Riccarton/Wigram Community Boards recommend that the Council approve the addition of approximately 26 on-street car parks be added to the plans for the western end of Magdala Place ( refer Attachment 1).
7. BOARD’S CONSIDERATION
The Board’s considered this report on the options for providing off-street car parking as part of the Annex/Birmingham/Wrights Route Upgrade Project.
The report was requested by the Spreydon/Heathcote and Riccarton/Wigram Community Boards at a joint meeting on 11 March 2015.
8. BOARD'S DISCUSSION
The Boards discussed the matter of additional car parking in the area and took into account the views expressed by the deputations on the difficulties for businesses and organisations associated with any reduction in on street parking available for clients, visitors and employees.
The Boards acknowledged that the post-earthquake relocation of business to this predominantly industrial location has had major parking impacts and that issues had been raised regarding public transport services to the area. COUNCIL 9. 7. 2015 49 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
The general consensus of the Boards was that the provision of additional parking to offset the loss of on street parking spaces arising from this project, was warranted.
Clause 3 (Part B) of these minutes, records the deputations made to the meeting on this matter.
9. BOARD'S RECOMMENDATION
9.1 That the Council:
9.1.1 Approve the installation of approximately 40 on street car parking spaces at the eastern end of Magdala Place and 26 at the western end.
9.1.2 Approve the installation of temporary chargeable car parking spaces on land available to be leased in the vicinity of Magdala Place and Nazareth Avenue during the construction period.
9.1.3 Approve the installation of 24 chargeable car parking spaces on Transpower land on Annex Road north.
9.1.4 Request that sites are identified for the planting of trees (and that the planting of replacement trees include both native and endemic species) to compensate for those trees lost during the development of the Wigram/Magdala Link project.
Mike Mora/Helen Broughton Carried
Mike Mora moved seconded by Helen Broughton that:
That the Council:
9.1.5 Approve the installation of 92 car parking spaces on Marylands Reserve, off Birmingham Drive.
Rik Tindall moved by way of an amendment that the Council approve:
9.1.5 The installation of 92 car parking spaces on Marylands Reserve, off Birmingham Drive, and that the plan include landscaping, as indicated in the staff report.
The amendment was seconded by Debbie Mora and when put to the meeting was declared carried.
The amended motion was put as the substantive motion and declared carried.
(Note: Karolin Potter requested that her vote against the decision in 9.1.5 above, be recorded.
9.2 That the Council:
9.2.1 Request that Environment Canterbury investigate the wider issue of city-wide bus routes feeding into this business/industrial area.
9.2.2 Request that staff investigate the installation of yellow cross hatched markings on Magdala Place adjacent to the goods service entry to Chester Plumbing Limited.
9.2.3 Request that staff work with local businesses to ensure safety in the vicinity of the goods service entry to Chester Plumbing Limited. COUNCIL 9. 7. 2015 50 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
1. Cont'd
Melanie Coker/Helen Broughton Carried
9.2.4 Consider locating bus stops to achieve a 'Park and Ride' type solution.
Paul McMahon/Karolin Potter Carried
PART B - REPORTS FOR INFORMATION
2. DECLARATIONS OF INTEREST
Nil.
3. DEPUTATIONS BY APPOINTMENT
3.1 CHRIS SPANTON AND SUZANNE DOWER - DEPARTMENT OF CORRECTIONS, 209 ANNEX ROAD
Mr Spanton and Ms Dower addressed the Board and outlined the services provided at this address, and their concerns at the loss of on street car parking spaces arising from the route upgrade.
The facility in Annex Road deals with offenders who have received non-custodial sentences. There are 55 staff on site and approximately 300 offenders are seen each week. This means there is a significant use of on street car parking. Ms Spanton and Ms Dower raised concerns regarding staff and community safety should clients and staff have to park further away from the centre.
The Chairperson thanked Mr Spanton and Ms Dower for their deputation.
3.2 BRIAN MURPHY (PROPERTY OWNER) AND BEN BLOY (TENANT)
Messrs Murphy and Bloy addressed the Board on their concerns at the loss of parking in the vicinity of Magdala Place and Annex Road resulting from the proposed upgrade project.
Mr Murphy owns the site on the corner of Magdala Place which is occupied by the business operated by Mr Bloy. There are currently 30 staff employed on site, with plans to expand the business to an adjacent site and increase to 50 staff members. Messrs Murphy and Bloy are worried that there will be insufficient parking in the area after the upgrade. They also expressed concern about the safety of access in and out of the building, when traffic is queued at the nearby intersection.
The Chairperson thanked Messrs Murphy and Bloy for their deputation.
3.3 ANDREW CARVER (INDUSTRIAL TRAINING LIMITED)
The scheduled deputation did not attend.
Clause 1 (Part A) of these minutes, records the Board's recommendations to the Council.
The meeting concluded at 6.47 pm.
COUNCIL 9. 7. 2015 51 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
CONFIRMED THIS 19TH DAY OF JUNE 2015
PAUL MCMAHON CHAIRPERSON SPREYDON/HEATHCOTE COMMUNITY BOARD
CONFIRMED THIS 30TH DAY OF JUNE 2015
MIKE MORA CHAIRPERSON RICCARTON/WIGRAM COMMUNITY BOARD 52 COUNCIL 9. 7. 2015 53 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
COUNCIL 9. 7. 2015 54 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
COUNCIL 9. 7. 2015 55 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
COUNCIL 9. 7. 2015 56 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
COUNCIL 9. 7. 2015 57 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
COUNCIL 9. 7. 2015 58 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
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COUNCIL 9. 7. 2015 60 Joint Extraordinary Meeting Spreydon/Heathcote Community Board and Riccarton/Wigram Community Board 8. 6. 2015
COUNCIL 9. 7. 2015 Clause 12 61 Shirley/Papanui Community Board 3. 6. 2015
COUNCIL 9. 7. 2015
SHIRLEY/PAPANUI COMMUNITY BOARD 3 JUNE 2015
Report of the meeting of the Shirley/Papanui Community Board held on Wednesday 3 June 2015 at 4pm in the Board Room Papanui Service Centre, corner Langdons Road and Restell Street, Papanui
PRESENT: Mike Davidson (Chairperson), Jo Byrne, Pauline Cotter, Ali Jones, Aaron Keown, Emma Norrish and Barbara Watson.
APOLOGIES: An apology for lateness was received and accepted from Ali Jones who arrived at 4.03pm and was absent for clauses 2 and 12.
Mike Davidson/Jo Byrne Carried
Barbara Watson retired from the meeting at 5.07pm, returning at 5.09pm and was absent for part of clause 6.
Jo Byrne retired from the meeting at 5.07pm, returning at 5.09pm and was absent for part of clause 6.
Pauline Cotter retired from the meeting at 6.16pm, returning at 6.18pm and was absent for part of clause 16.
The Board reports that:
PART A – MATTERS REQUIRING A COUNCIL DECISION
1. BRIEFINGS
1.1 THE GROYNES - PROPOSED RENEWAL OF PLAYGROUND EQUIPMENT
Steven Gray, Project Manager - Assets and Network Unit, reported back to the Board on his investigation into the equipment for the proposed Groynes Playground renewal as requested by the Council at their meeting on 14 May 2015.
The Board agreed to reaffirm their original recommendation to the Council from their meeting of 15 April 2015 which was to recommend that the Council approve the installation of the Groynes Reserve proposed playground renewal so that the Programme Delivery Team can commence with removal of the old fort playground and implementation of the new playground and referred the matter back to the Council for a final decision.
Mike Davidson/Barbara Watson Carried
COUNCIL 9. 7. 2015 62 Shirley/Papanui Community Board 3. 6. 2015
2. GROYNES RESERVE PROPOSED PLAYGROUND RENEWAL
Contact Contact Details Executive Leadership Team General Manager, Culture Leisure & Parks N Member responsible: Officer responsible: Unit Manager, Parks N Author: Kim Swarbrick, Consultation Leader - Greenspace Y DDI 941 5176
The Board considered a report seeking its recommendation to the Council that the Council approve the installation of the Groynes Reserve proposed playground renewal.
1. PURPOSE AND ORIGIN OF REPORT
1.1 The purpose of this (Part A) report is to seek the Shirley/Papanui Community Board’s recommendation to the Council to approve installation of the Groynes Reserve Proposed Playground Renewal.
1.2 This is a staff initiated report for a project identified in The Council’s Three Year Plan.
2. BACKGROUND
2.1 Groynes Reserve is located in the suburb of Belfast. It is a large Regional Park with an area of 92.283 hectares. The park is an important community facility hosting a range of passive and active recreational pursuits. Although the reserve is considered Regional Park the playgrounds within are not destination playgrounds. Visitors to the area are travelling there for a nature park experience not a playground experience which can occur at their local urban park.
2.2 The existing playground adjacent to picnic area requires the fort structure to be removed during 2015 as it has passed expected lifespan and no longer complies with current New Zealand Safety Standards 5828:2004. The remaining play equipment will remain on site until it reaches its use-by date in approximately 8-10 years. At that time it will then be upgraded or removed depending on a usage assessment. This playground will be in close proximity to the new Western Bypass.
2.3 A proposed new playground is to be constructed near the boating lakes where more picnic spaces will be developed away from the Bypass. Please see Attachment 1 for locality. The proposed playground will be easily accessed from the main driveway and car parking. It will be close to other facilities such as boat hire, toilets, and possibly the relocated shop.
2.4 A concept plan for playground renewal was developed and presented at seminar to the Shirley/Papanui Community Board on 03 December 2014. Community Board members requested inclusion of more disability inclusive equipment. Therefore, the concept plan was revised to include; the sensory experience of talking tubes, alternate carousel with seated participation option, and interactive panels added to the bottom of the stilt house. This revised concept plan was then delivered to stakeholders and advertised on site between December 2014 and February 2015. Please refer to Attachment 2.
2.5 The new playground design has been planned in accordance with Crime Prevention through Environmental Design (CPTED) principles and practices.
3. COMMENT
3.1 The concept plan was circulated to stakeholders late December 2014 to obtain feedback on its design. Signage was installed at both existing Groynes Reserve Playgrounds from 15th December 2014 to 6th February 2015. Park visitors were invited to indicate their support/non-support for the concept plan and were given the option to comment. In total only three responses were received with all indicating their support. Given the extensive consultation period and good visitor numbers to the area over summer, staff are confident that the project has had very good exposure.
COUNCIL 9. 7. 2015 63 Shirley/Papanui Community Board 3. 6. 2015
2 Cont'd
3.2 This low response rate could be attributed to the time of year coinciding with the holiday season, when many people are in a rest and relaxation mind-set. We know that in certain circumstances a low response rate can also signal a good level of overall satisfaction with the proposal.
3.3 From experience we know that any public concerns regarding a project typically motivates an active response irrespective of the time of year. In this situation we are confident the proposal has had adequate exposure and visibility in the community and that the low response rate can be interpreted as a good level of support for the project based on the time of year and lack of any corresponding opposition to the proposal.
3.4 Two submitters made comments regarding accessibility for disabled persons. In response to this access will be improved with the addition of connective pathways from the proposed playground to existing path network and car parks. Please refer to Attachment 1. No further disability equipment is able to be installed at this site as the funding does not extend to this. The Groynes Reserve Proposed Playground Renewal Concept Plan can be viewed as Attachment 2.
3.5 All proposed play equipment complies with the New Zealand Playground Safety Standards.
4. FINANCIAL IMPLICATIONS
4.1 Funding is available this financial year for the proposed playground renewal.
4.2 Funds allocated to this project do not extend to include any further disability equipment. In terms of accessible equipment it is hard to make every piece of play equipment accessible for all disabilities as disabilities differ enormously. Therefore the Council promotes two specific playground sites for disabilities. These are Botanic Gardens and Margaret Mahy.
4.3 The playground will continue to be maintained by a Council maintenance contractor. Therefore, the playground and park can be expected to receive regular maintenance management. Any ongoing maintenance costs will be absorbed by the maintenance budget.
5. STAFF RECOMMENDATION
It is recommended that the Shirley/Papanui Community Board recommend that the Council approve the installation of the Groynes Reserve proposed playground renewal so that the Programme Delivery Team can commence with removal of the old fort playground and implementation of the new playground.
6. BOARD RECOMMENDATION
That the Council adopt the staff recommendation.
PART B – REPORTS FOR INFORMATION
3. DECLARATION OF INTEREST
Nil.
COUNCIL 9. 7. 2015 64 Shirley/Papanui Community Board 3. 6. 2015
4. DEPUTATIONS BY APPOINTMENT
4.1 POSITIVE YOUTH DEVELOPMENT SCHEME REPORT – BELFAST PRIMARY SCHOOL
The prefects and house captains from Belfast Primary School reported back to the Board on their participation in the Papanui Youth Development Trust Student Leadership Development Course held on 3–4 May 2015.
4.2 PACKE STREET PARK UPDATE
Peter Dearsley, Treasurer to the Packe Street Community Garden, updated the Board on the latest developments and progress at the Packe Street Park Community Garden.
4.3 FUNDING RAISING FOR THE EDGEWARE POOL – DRUSILLA KINGI-PATTERSON
Drusilla Kingi-Patterson advised the Board of her ideas for fundraising for the Edgeware Pool.
5. PRESENTATION OF PETITIONS
Nil.
6. NOTICES OF MOTION
Nil.
7. NORTHLANDS PUBLIC TRANSPORT HUB PEDESTRIAN CROSSING PROJECT
The Board considered a report seeking its view on the outlined options to improve the pedestrian crossing facilities on Main North Road in the vicinity of the Northlands Super Stops which would then be reported to the Infrastructure, Transport and Environment Committee.
The Shirley/Papanui Community Board recommended the report lay on the table until further information is received by the Board on the following points:
7.1 The cumulative effect on traffic flow of five signalised crossings on Main North Road between Sawyers Arms Road and Mary Street.
7.2 The intended lifetime of use for this crossing.
7.3 An indication of costs related to all options including ongoing maintenance (OpEx) costs.
8. BRIEFINGS
8.1 SAILS STREET - PROPOSED HEAVY TRAFFIC BAN
Penny Gray, Traffic Engineer - Road Corridor Operations, reported back to the Board on her investigation into heavy traffic issues on Sails Street relating to the Board's request from its meeting on 4 February 2015. These related mainly to the request from residents of Sails Street for an investigation into the vibration caused to properties by heavy traffic and the damage these might cause.
The Board thanked Penny for the update and requested that staff provide information on the condition of Sails Street in regard to the residents' concerns over the vibrations.
Ali Jones/Pauline Cotter Carried
COUNCIL 9. 7. 2015 65 Shirley/Papanui Community Board 3. 6. 2015
8 Cont'd
8.2 THE GROYNES PROPOSED RENEWAL OF PLAYGROUND EQUIPMENT
Refer Part A, 2. Briefings - The Groynes Proposed Renewal of Playground Equipment for the Board's recommendation on this matter.
9. CORRESPONDENCE
Nil.
10. COMMUNITY BOARD ADVISER’S UPDATE
The Board received information from the Community Board Adviser on Board-related activities, including upcoming meetings and events.
10.1 WATERMILL BOULEVARD
Further to the Board's request from its meeting on 6 May 2015 that the residents' wish to plant and maintain suitable trees at no cost to the Council be investigated, staff are awaiting plans of underground power cables from Orion.
10.2 EDGEWARE VILLAGE GREEN
Further to the Board's request from its meeting on 1 April 2015, an onsite meeting was held with Network Operations Engineers, a Property Consultant, the City Water and Waste Water Unit Manager, Governance staff and Community Board members. It was agreed that the vacant land next to the Council's well site could be used on a temporary basis for community gardens.
An onsite meeting with the Edgeware Village Green group will be arranged at an appropriate time.
10.3 ST ALBANS RESIDENTS ASSOCIATION (SARA) WORKSHOP MEETING
SARA have requested a discussion with Board members on a variety of topics including plans for the Transitional St Albans Community Centre, Edgeware Village Plan, Abberley Park paddling pool and a St Albans Strategy.
The Board agreed to the meeting with SARA and that a late afternoon time would be preferable.
10.4 JOINT MEETING OF SHIRLEY/PAPANUI AND BURWOOD/PEGASUS COMMUNITY BOARDS
A meeting is to be arranged for the second week in September to consider a report on the Lower Styx, Marshland and Hawkins Roads intersection improvements. Consultation with affected parties is about to begin.
COUNCIL 9. 7. 2015 66 Shirley/Papanui Community Board 3. 6. 2015
9 Cont'd
10.5 COMMUNITY BOARD PROMOTION WORKING PARTY
The inaugural meeting of the Working Party formed at the Community Board Chairs and Staff Forum on 1 May 2015 was held recently. The aim of this working party is to raise the profile of Community Boards and the Board was advised on the actions to date.
10.6 DISTRICT PLAN REVIEW – STAGE 2
Following discussion the Board decided not to make a submission on Stage 2 of the District Plan Review.
Mike Davidson/Ali Jones Carried
10.7 PAPANUI/HAREWOOD/MAIN NORTH ROADS - PLANTER BOX INSTALLATION
The installation of planter boxes along Papanui, Harewood and Main North Roads as requested by the Papanui Business Association and arranged by Community Development staff will take place shortly. A Memorandum of Understanding is being agreed with the Papanui Business Association that the planter boxes will be tended and maintained by the businesses closest to each box.
10.8 RESOLUTION RE 2015/16 BOARD BIDS FUNDING
The 2015/16 Board Bids for funding from the Strengthening Communities Fund were set out in a Memorandum discussed by staff and the Board at a workshop held prior to this meeting. The Board felt it had sufficient information to make a decision.
Refer to 11. Community Board Adviser's Update, Part C for the Board's decision.
11. ELECTED MEMBERS’ INFORMATION EXCHANGE
• The Chairperson gave a brief overview of the New Zealand Community Board Conference 2015 and suggested that the Board be proactive in implementing change in the ward. His suggestions were the introduction of a "scholarship" based on local body politics for a young person and/or a partnership with a local business to fund a programme in the ward.
• The Board agreed to provide information on the Student Leadership Development Course run by the Papanui Youth Development Trust to the third term meeting with the Ward School Principals on 21 August 2015.
12. QUESTIONS UNDER STANDING ORDERS
Nil.
PART C – REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
13. COMMUNITY BOARD ADVISER’S UPDATE CONTINUED
13.1 RESOLUTION RE 2015/15 BOARD BIDS FUNDING
That the Shirley/Papanui Community Board resolve to approve the following Board Bids to be submitted for funding to the Strengthening Communities Fund 2015/16 as listed in the Information Memorandum (circulated separately).
COUNCIL 9. 7. 2015 67 Shirley/Papanui Community Board 3. 6. 2015
13 Cont'd
13.1.1 Youth Recreation Project at $8,000.
13.1.2 Edible Gardens at $4,500.
13.1.3 Engagement with Community at $5,000.
13.1.4 Community Pride Garden Award at $3,200.
13.1.5 Community Leadership, Upskilling and Networking Day at $8,000.
Barbara Watson/Aaron Keown Carried
Refer to 9. Community Board Adviser's Update, Part B of these minutes.
14. CONFIRMATION OF MEETING MINUTES – 20 MAY 2015
The Shirley/Papanui Community Board resolved that the minutes of its ordinary meeting of Wednesday 20 May 2015 be confirmed.
Emma Norrish/Barbara Watson Carried
15. APPLICATION TO THE SHIRLEY/PAPANUI COMMUNITY BOARD'S 2014/15 POSITIVE YOUTH DEVELOPMENT FUND – CLAIRE DADDIZA
The Board considered a report seeking its approval of an application for funding from the Shirley/Papanui Community Board’s 2014/15 Positive Youth Development Scheme for Claire Daddiza.
The Shirley/Papanui Community Board resolved to make a grant of $500 from the Board's Positive Youth Development Scheme to assist Claire Daddiza to attend The Australian International Music Festival in Sydney from 27 June to 4 July 2015 with the Papanui High School Concert Band.
Aaron Keown/Emma Norrish Carried
16. APPLICATIONS TO THE SHIRLEY/PAPANUI COMMUNITY BOARD'S 2014/15 DISCRETIONARY RESPONSE FUND
The Board considered a report seeking its approval of applications for funding from the Shirley/Papanui Community Board’s 2014/15 Discretionary Response Fund from the following applicants: • Neighbourhood Trust • Papanui Toc H Athletics Club • Brooklands Play Centre • Papanui Youth Development • Te Ora Hou.
The Shirley/Papanui Community Board resolved to make grants to the applicants above as follows:
16.1 $3,000 to the Neighbourhood Trust towards the costs of the "Light Party".
16.2 $4,000 to the Neighbourhood Trust towards extra staff to ensure all the holiday programmes are inclusive.
16.3 $2,000 to the Papanui Toc H Athletics Club towards the installation of a cage extension fences.
16.4 $1,000 to the Brooklands Play Centre towards the costs of the welcoming event and opening ceremony of the new Play Centre site.
COUNCIL 9. 7. 2015 68 Shirley/Papanui Community Board 3. 6. 2015
16 Cont'd
16.5 $6,000 to Papanui Youth Development towards the Youth Worker salary.
16.6 $7,978 to Te Ora Hou towards the costs associated with the Papanui Newsletter.
Aaron Keown/Emma Norrish Carried
17. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the resolution to exclude the public as set out on page 15 of the agenda regarding Land Acquisition - 10 Blakes Road, Belfast be adopted.
Mike Davidson/Barbara Watson Carried
The public were readmitted to the meeting at 5.42pm.
The meeting concluded at 7.25pm.
CONFIRMED THIS 17th DAY OF JUNE 2015
MIKE DAVIDSON CHAIRPERSON
COUNCIL 9. 7. 2015 69 Shirley/Papanui Community Board 3. 6. 2015
ATTACHMENT 1 TO CLAUSE1
70 COUNCIL 9. 7. 2015 71 Shirley/Papanui Community Board 3. 6. 2015
ATTACHMENT 2 TO CLAUSE 1
72 COUNCIL 9. 7. 2015 Clause 13 73
SHIRLEY/PAPANUI COMMUNITY BOARD 17 JUNE 2015
Report of the meeting of the Shirley/Papanui Community Board held on Wednesday 17 June 2015 at 4pm in the Board Room Papanui Service Centre, corner Langdons Road and Restell Street, Papanui
PRESENT: Mike Davidson (Chairperson), Jo Byrne, Pauline Cotter, Ali Jones, Aaron Keown, Emma Norrish and Barbara Watson.
APOLOGIES: Pauline Cotter retired from the meeting at 4.49pm, returning at 4.50pm and again at 6.16pm, returning at 6.17pm and was absent for part of clause 7 and part of clause 8.
Pauline Cotter departed the meeting at 6.36pm and was absent for part of clause 8.
The Board adjourned from 5.31pm to 5.40pm.
The Board reports that:
PART B – REPORTS FOR INFORMATION
1. DECLARATION OF INTEREST
Jo Byrne declared an interest in Deputation 2.1 Offside Flooding Issues Flockton Basin as a neighbour and adviser to the residents of Flockton Basin.
Pauline Cotter declared an interest in the St Albans Amateur Swimming and Life-Saving Club Incorporated, refer Clause 14.2.
2. DEPUTATIONS BY APPOINTMENT
2.1 OFFSITE FLOODING ISSUES FLOCKTON BASIN – IAN THRESH
Ian Thresh, addressed the Board on the ongoing flooding and drainage issues in the Flockton Basin for his property and the properties of other residents.
The Board decided to request:
2.1.1 That staff address concerns related to foreign matter and rubbish in the Shirley Stream.
2.1.2 That staff address concerns related to the overgrowth of vegetation in the Shirley Stream, the Mairehau Drain and drains within Westminster Park.
2.1.3 That staff provide the maintenance schedules for these three waterways related to vegetation control by the next Board meeting on 1 July 2015.
2.1.4 A review of the compliance with the consent for structures within the waterway and that the drain is operating effectively at 15, 17 and 19 Minaret Street.
Ali Jones/Barbara Watson Carried
COUNCIL 9. 7. 2015 74 Shirley/Papanui Community Board 17. 6. 2015
2 Cont'd
2.2 COMMUNITY ENERGY ACTION (CEA) CHARITABLE TRUST – CAROLINE SHONE
Caroline Shone, Chief Executive of CEA sent her apologies. This deputation will be rescheduled for the 1 July 2015 Board meeting.
3. PRESENTATION OF PETITIONS
Nil.
4. NOTICES OF MOTION
Nil.
5. BRIEFINGS
5.1 MALVERN PARK OUTDOOR FITNESS TRAIL PROPOSAL
Megan Carpenter, Recreation Planner, Parks, briefed the Board on the feasibility study for the Malvern Park Outdoor Fitness Trail proposal.
The Board agreed that staff proceed to a concept plan for presentation back to the Board prior to consultation.
The Board asked that staff engage with Canterbury Rugby with regard to a potential co-designed, co-funded model and continue to work closely with the St Albans Residents' Association.
5.2 BRIDGESTONE RESERVE, LANGDONS ROAD
The Board received the Memorandum regarding upcoming work in the new Bridgestone Reserve which is designed to provide safe maintenance access into the reserve from the road frontage on Langdons Road.
6. CORRESPONDENCE
6.1 OUTWARDS CORRESPONDENCE – MR M H WILLIS
The Board noted the letter sent by the Board Chairperson to Mr M H Willis, resident of the ward, congratulating him on being made a Member of the New Zealand Order of Merit in the 2015 Queen's Birthday Honours List for services to wildlife conservation.
7. COMMUNITY BOARD ADVISER’S UPDATE
The Board received information from the Community Board Adviser on Board-related activities, including upcoming meetings and events.
7.1 KERBSIDE GARDENS, CLEARBROOK PALMS
Further to the Board's request from its meeting on 17 September 2014, the residents of Clearbrook Palms have informed staff that they wish to keep the palm tree at the intersection of Laguna Gardens and Palm Drive. Council staff will investigate a solution to remediate the broken planter box which is unsightly but not dangerous. The gardens have been tidied and bark chip mulch laid.
COUNCIL 9. 7. 2015 75 Shirley/Papanui Community Board 17. 6. 2015
7 Cont'd
7.2 POLICE VETTING TIMEFRAMES
Further to the Board's request from its meeting on 15 April 2015, a letter was sent to the NZ Police regarding the time taken for police to vet volunteers and employees of community organisations following information from community organisations that this was hindering their ability to make timely appointments to vacant positions.
Since the receipt of the letter the Police have made contact with the organisations above to assist with the vetting process and feedback from these groups has been very positive.
7.3 WATERMILL BOULEVARD TREES
Further to the Board's request from its meeting on 6 May 2015 that Council staff draw up a landscape plan, including underground services to be distributed to the residents of Watermill Boulevard for their feedback.
Residents have agreed to fund the cost of the trees (Prunus yeodensis) and planting and Council will provide funding for three years of maintenance which is the standard maintenance timeframe for any new plantings. Planting is scheduled for March-June 2016.
7.4 INFORMAL MEETING WITH THE ST ALBANS RESIDENTS' ASSOCIATION (SARA)
Further to the Board's request from its meeting on 3 June 2015 an informal meeting has been arranged with SARA for Thursday 16 July, 4-5pm at the St Albans Transitional Facility.
7.5 VISIT TO THE STYX RIVER CONSERVATION RESERVE
Further to the Board's request from its meeting on 4 March 2015 Board members met on site with the two members of the community doing volunteer work in this reserve.
Rodney Chambers (Area Head Ranger) will now arrange a meeting between the two volunteers, Tania Theodosiou (Area Supervisor - Northern Urban Parks Team) and himself to discuss the maintenance contracts for this reserve and the supply of mulch.
7.6 INSTALLATION OF NO STOPPING RESTRICTIONS – MANCHESTER STREET
Further to the Board's request from its meeting on 6 May 2015 information will be presented to the Board on this matter at a seminar to be held at 2.30pm prior to the Board meeting on 1 July 2015.
7.7 STRENGTHENING COMMUNITIES FUND 2015/16
The Board received an information memorandum from the Community Governance Manager regarding the Discretionary Response and Youth Development funding for the 2015/16 period.
The Board also received an information memorandum from the Community Governance Manager regarding the Youth Development Scheme proposed process for the 2015/16 funding period as previously discussed with the Board.
Refer to Part C, 11. Community Board Adviser's Update Continued, for the Board's decision.
8. ELECTED MEMBERS’ INFORMATION EXCHANGE
The Board noted:
• The proposed open day at the Mairehau Library.
COUNCIL 9. 7. 2015 76 Shirley/Papanui Community Board 17. 6. 2015
8 Cont'd
• That the Earthquake Commission is holding a meeting with Flockton Basin residents.
9. QUESTIONS UNDER STANDING ORDERS
Nil.
PART C – REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
10. COMMUNITY BOARD ADVISER’S UPDATE CONTINUED
10.1 STRENGTHENING COMMUNITIES FUND 2015/16
Following receipt of the information memorandums the Board felt it had sufficient information to make a decision and resolved that any application for funding to the Strengthening Communities Fund for a grant of less than $5,000 be transferred to the Shirley/Papanui Community Board's 2015/16 Discretionary Response Fund for consideration.
Emma Norrish/Barbara Watson Carried
The Board further resolved that the Shirley/Papanui Community Board delegate authority to staff to assess, process and dispense grants for 2015/16 Youth Development funding applications up to a threshold of $500 and provide a written report on both successful and unsuccessful applications to the next available meeting of the Board.
Jo Byrne/Ali Jones Carried
(Note: Pauline Cotter voted against this motion).
Refer to Part B, 7. Community Board Adviser's Update, Item 7.7.
(Note: This matter arose due to perceived delays in the presentation of reports to the Board for Youth Development Fund applicants. Subsequent to the meeting, clarification was sought from senior staff and advice received that this is a matter that should remain as a Board delegation. Staff have further advised that arrangements are in place to speed up the process internally and that no further problems should occur.)
11. CONFIRMATION OF MEETING MINUTES – 3 JUNE 2015
The Shirley/Papanui Community Board resolved that the minutes of its ordinary meeting, both open and public excluded, of Wednesday 3 June 2015 be confirmed.
Barbara Watson/Jo Byrne Carried
12. APPLICATION TO THE SHIRLEY/PAPANUI COMMUNITY BOARD'S 2014/15 POSITIVE YOUTH DEVELOPMENT SCHEME– JACKSON HENRY
The Board considered a report seeking its approval of an application for funding from the Shirley/Papanui Community Board’s 2014/15 Positive Youth Development Scheme for Jackson Henry.
COUNCIL 9. 7. 2015 77 Shirley/Papanui Community Board 17. 6. 2015
12 Cont'd
The Shirley/Papanui Community Board resolved to make a grant of $500 from its Positive Youth Development Scheme to assist Jackson Henry to attend the XXVIII Universiade (World University Games) 2015 being held in Gwangju, South Korea from 3 – 15 July 2015.
Aaron Keown/Emma Norrish Carried
13. APPLICATION TO THE SHIRLEY/PAPANUI COMMUNITY BOARD'S POSITIVE YOUTH DEVELOPMENT SCHEME – TE ORA HOU
The Board considered a report seeking its approval of an application for funding to the Shirley/Papanui Community Board’s 2014/15 Positive Youth Development Scheme from Te Ora Hou.
The Shirley/Papanui Community Board resolved to make a grant of $1,135 from its Positive Youth Development Scheme to assist Te Ora Hou to enable eight young people to attend the Marange Ake Camp in Whanganui at the beginning of October 2015.
Aaron Keown/Barbara Watson Carried
14. APPLICATION TO THE SHIRLEY/PAPANUI COMMUNITY BOARD'S 2014/15 DISCRETIONARY RESPONSE FUND
The Board considered a report seeking its approval of applications for funding from the Shirley/Papanui Community Board’s 2014/15 Discretionary Response Fund from the following applicants: • Belfast Community Network Incorporated • Papanui High School • Shirley Rugby League Football Club Incorporated • St Albans Amateur Swimming and Life-Saving Club Incorporated • Canterbury Australian Football League Incorporated.
The Shirley/Papanui Community Board resolved to make grants to the applicants above as follows:
14.1 $1,500 to the Belfast Community Network Incorporated towards the costs of the "Belfast Pool Support".
Aaron Keown/Barbara Watson Carried
14.2 $2,000 to the St Albans Amateur Swimming and Life-Saving Club Incorporated towards the cost of hire of the pool.
Aaron Keown/Barbara Watson Carried
(Note: Pauline Cotter declared a conflict of interest and abstained from voting.)
14.3 $1,496 to the Shirley Rugby League Football Club Incorporated towards the cost of insurance overheads.
Aaron Keown/Barbara Watson Carried
14.4 $3,004 to the Canterbury Australian Football League Incorporated towards the costs of replacing gear.
Aaron Keown/Barbara Watson Carried
(Note: Jo Byrne asked that her vote against the Motion be recorded
COUNCIL 9. 7. 2015 78 Shirley/Papanui Community Board 17. 6. 2015
14 Cont'd
14.5 The Shirley/Papanui Community Board resolved to decline a grant of $35,000 to Papanui High School for a new sound and lighting system.
Aaron Keown/Barbara Watson Carried
The meeting concluded at 6.53pm.
CONFIRMED THIS 1st DAY OF JULY 2015
MIKE DAVIDSON CHAIRPERSON
Clause 14 COUNCIL 9. 7. 2015 79
SPREYDON/HEATHCOTE COMMUNITY BOARD 3 JUNE 2015
Report of a meeting of the Spreydon/Heathcote Community Board held on Wednesday 3 June 2015 at 5.05pm in the Board Room, Beckenham Service Centre, 66 Colombo Street, Beckenham.
PRESENT: Paul McMahon (Chairperson), Phil Clearwater, Karolin Potter, Tim Scandrett, Helene Mautner, and Rik Tindall.
APOLOGIES: An apology for absence was received and accepted from Melanie Coker.
An apology for early departure was received and accepted from Rik Tindall who departed at 7.30pm and was absent for part of clause 4.
The Board meeting adjourned from 6.08pm to 6.13pm.
The Board reports that:
PART B - REPORTS FOR INFORMATION
1. EXCHANGE OF LAND - BUCHAN PLAYGROUND
This report and the Board recommendation have been referred to the Infrastructure, Transport and Environment Committee.
2. DECLARATION OF INTEREST
Nil.
3. DEPUTATIONS BY APPOINTMENT
Nil.
4. ELECTED MEMBERS’ INFORMATION EXCHANGE
The Board discussed:
4.1 EXPOSED SOIL - MCVICARS FOREST
The Board was informed of community concerns about the possibility of exposed soil in the McVicars forest discharging into waterways.
The Board decided to contact Environment Canterbury immediately, requesting it to inspect the exposed soil in McVicars' Forest from recent tree felling, and ensure that it is properly contained. This inspection to take place before rain and wind carry the unprotected soil into waterways leading to the Heathcote River and eventually to the Estuary, with major negative environmental effects on local waterways.
Helene Mautner/ Phil Clearwater Carried
COUNCIL 9. 7. 2015 80 Spreydon/Heathcote Community Board 3. 6. 2015
5. COUNCILLORS’ UPDATE
5.1 WASTE TRANSFER STATION IN SYDENHAM
An update was given on the resource consent application for the establishment of a waste transfer station at Cass Street in Sydenham.
The Board decided to authorise the Board Chairperson to voice its concerns to the media regarding the establishment of a waste transfer station in Sydenham.
Karolin Potter/Paul McMahon Carried
The Board also noted:
• Manuka Cottage - progress with relocation • Proposed Local Alcohol Policy • Future flood protection measures • Long Term Plan • Quarrymans Trail cycleway
6. PRESENTATION OF PETITIONS
6.1 GRAEME PATCHING ON BEHALF OF BUSINESS OWNERS AND EMPLOYEES IN THE VICINITY OF BUCHAN PARK
Graeme Patching presented a submission with 78 signatures, on behalf of business owners and employees in the vicinity of Buchan Park, which read:
'We the undersigned, support a bigger Buchan Park, Not a smaller park"
The Board decided to receive the petition.
Clause 1 (Part A) of these minutes records the Board's recommendation to the Council in relation to this matter.
7. NOTICES OF MOTION
The following Notice of Motion was submitted by Paul McMahon.
'That the Board request staff to investigate and provide advice on ways in which to slow down traffic in the near-term outside Somerfield School on Somerfield Street and on nearby Barrington Street.'
Explanation The Somerfield Residents' Association has requested that the speed limit be reduced to protect vulnerable pedestrians crossing the above roads. While it is in the capital programme to introduce neon signs, the safety issue is current and ongoing and should be addressed.
The motion was seconded by Tim Scandrett and on being put to the meeting, was declared carried.
Paul McMahon/Tim Scandrett Carried
8. CORRESPONDENCE
Nil.
9. BRIEFINGS
Nil.
COUNCIL 9. 7. 2015 81 Spreydon/Heathcote Community Board 3. 6. 2015
10. COMMUNITY BOARD ADVISER’S UPDATE
10.1 FUNDING UPDATE
Advice was given on the current amounts remaining in the Board funds for 2014/15 and setting out a summary of applications and projects currently in progress towards funding this financial year.
Clause 10.1 (Part C) continued of these minutes, records funding decisions made by the Board.
10.2 JOINT EXTRAORDINARY MEETING
A reminder of the Joint Extraordinary Meeting to be held with the Riccarton/Wigram Community Board on Monday 8 June 2015 at 4.30pm, to consider the matter of the Annex/Birmingham/Wrights Route Upgrade Project - Car Parking.
10.3 BOARD FUNCTION FOR OLDER ADULTS
Planning is currently underway for a Board function for older persons in the ward to be organised in conjunction with the Older Adults Network.
10.4 SUBMISSIONS ON PROPOSED CHRISTCHURCH REPLACEMENT DISTRICT PLAN - STAGE 2
Submissions on the Proposed Replacement District Plan - Stage 2 are required to be lodged by 15 June 2015.
Clause 10.4 (Part C) continued of these minutes, records decisions made by the Board in relation to this matter.
10.5 RAISING COMMUNITY BOARD PROFILES
A Working Party has been established by the Board Chairs and Staff Forum to look at raising the profile of Community Boards.
10.6 RESIDENTS' ASSOCIATIONS
A workshop involving the Board and residents' associations is planned for July 2015.
11. QUESTIONS UNDER STANDING ORDERS
Nil.
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
10. COMMUNITY BOARD ADVISER'S UPDATE CONTINUED
10.1 FUNDING UPDATE CONTINUED
The Chairperson asked the Board to consider funding four applications and projects currently in progress for which formal assessment reports were not available for consideration at this meeting.
Staff advised that the relevant legislation required that decision making by the Board must take into account all options.
Whilst acknowledging that staff reports were normally provided in such instances, the Board concluded that it had sufficient information available at the present meeting on which to make its decisions.
The Board COUNCIL 9. 7. 2015 82 Spreydon/Heathcote Community Board 3. 6. 2015
10 Cont'd
10.1.1 The Board resolved:
10.1.1.1 To grant Alexandra Lay $500 from the 2014/5 Spreydon/Heathcote Youth Achievement and Development Fund to take part in the Future Problem Solving International Conference Academic Competition in USA from 11 to 15 June 2015.
Paul McMahon/Tim Scandrett Carried
10.1.1.1.2 To grant Kent Chevallier $500 from the 2014/5 Spreydon/Heathcote Youth Achievement and Development Fund to take part in the World Youth Climbing Championships in Italy from 22 August to 12 September 2015, and notes that this is subject to citizenship being granted.
Paul McMahon/ Tim Scandrett Carried
10.1. 1.3 To grant $7,000 to the Rowley Resource Centre from the 2014/5 Spreydon/Heathcote Discretionary Response Fund for the Relocation Project.
Paul McMahon/Helene Mautner Carried
10.1.1.4 To grant $4,500 to the Addington Community House Incorporated from the 2014/15 Spreydon/Heathcote Discretionary Response Fund for the Additional Winter Costs project.
Paul McMahon/Helene Mautner Carried
10.1.1.5 To transfer all remaining unallocated funds in its 2014/15 Youth Achievement and Development Fund and Off the Ground Fund to the 2014/15 Discretionary Response Fund.
Tim Scandrett/Phil Clearwater Carried
10.4 SUBMISSIONS ON CHRISTCHURCH REPLACEMENT DISTRICT PLAN - STAGE 2 CONTINUED
The Board resolved to delegate authority to the Board Chairperson and Deputy Chairperson to complete the Board's submission to the Proposed Christchurch Replacement District Plan - Stage 2.
Helene Mautner/Karolin Potter Carried
11. CONFIRMATION OF MEETING MINUTES – 15 MAY 2015
The Board resolved that the minutes of its ordinary meeting of 15 May 2015 (both open and public excluded), be confirmed with the following amendments:
Clause 4 Elected Members' Exchange - the item stating "Rik Tindall has withdrawn from the Spreydon Neighbourhood Network" be replaced by "Rik Tindall has resigned as facilitator for the Spreydon Neighbourhood Network".
Clause 3.6 - removal of the word "he" from the first line "…the he?? New Zealand.." and line three, replacing the word "Colombo" with "Wordsworth".
Phil Clearwater/Tim Scandrett Carried
COUNCIL 9. 7. 2015 83 Spreydon/Heathcote Community Board 3. 6. 2015
12. APPLICATION TO SPREYDON/HEATHCOTE COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND - SINGLE MUM'S SUPPORT SERVICE TOOL BOX PARENTING COURSE
The Board considered a Discretionary Response Fund application for the Single Mum's Support Service Tool Box Parenting Course. 12. Cont'd
The Board resolved to approve a grant of $975 from its 2014/15 Discretionary Response Fund to Project Esther for the Single Mum's Support Service Tool Box Parenting Course project.
Phil Clearwater/Rik Tindall Carried
13. APPLICATION TO SPREYDON/HEATHCOTE COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND - BARRINGTON PLAYGROUND EQUIPMENT REPLACEMENT
The Board considered a report proposing that it confirm the provision of a 2015/16 Discretionary Response Fund grant towards the costs of new playground equipment in Barrington Park.
The Board resolved to confirm a grant of $5,000 from its 2014/15 Discretionary Response Fund towards the costs of replacing the arson damaged Barrington Park playground equipment.
Helene Mautner/Tim Scandrett Carried
14. APPLICATION TO SPREYDON/HEATHCOTE COMMUNITY BOARD 2014/15 DISCRETIONARY RESPONSE FUND - ARTS VOICE CHRISTCHURCH CHARITABLE TRUST
The Board considered the Arts Voice Christchurch Charitable Trust application for the First Thursdays Sydenham project from its 2014/15 Discretionary Response Fund.
STAFF RECOMMENDATION
That the Board approves a grant of $800 from its 2014/15 Discretionary Response Fund to the Arts Voice Christchurch Charitable Trust for the First Thursdays Sydenham project.
BOARD CONSIDERATION
The Board discussed the benefits to Sydenham from the First Thursdays programme and the costs of staging this event
BOARD DECISION
The Board resolved to approve a grant of $2,000 from its 2014/15 Discretionary Response Fund to Arts Voice Christchurch Charitable Trust for the First Thursdays Sydenham Project.
Paul McMahon/Karolin Potter Carried
15. RESOLUTION TO EXCLUDE THE PUBLIC
The Board resolved that the draft resolution to exclude the public set out on page 30 of the agenda, be adopted.
The meeting concluded at 7.44pm.
CONFIRMED THIS 19TH DAY OF JUNE 2015
PAUL MCMAHON CHAIRPERSON 84 COUNCIL 9. 7. 2015 Clause 15 85
BURWOOD/PEGASUS COMMUNITY BOARD 2 JUNE 2015
Report of a meeting of the Burwood/Pegasus Community Board held on Tuesday 2 June 2015 at 4.30pm in the Boardroom, Corner Beresford and Union Streets, New Brighton, Christchurch.
PRESENT: Andrea Cummings (Chairperson), Tim Baker, Tim Sintes, Linda Stewart and Stan Tawa.
APOLOGIES: An apology for absence was received and accepted from David East and Glenn Livingstone.
Andrea Cummings/Tim Sintes Carried
The Board reports that:
PART B - REPORTS FOR INFORMATION
1. DECLARATION OF INTEREST
There were no declarations of interest.
2. DEPUTATIONS BY APPOINTMENT
Nil.
3. PRESENTATION OF PETITIONS
Nil.
4. NOTICES OF MOTION
Nil.
5. CORRESPONDENCE
5.1 JO ZERVOS – EASTERN RECREATION AND SPORTS CENTRE
Correspondence was received from Jo Zervos of Keep QEII in the East, regarding concerns about a media release in relation to the Eastern Recreation and Sports Centre. The community group were also concerned at the negative portrayal of community groups in the New Brighton.
5.2 PARKLANDS RESIDENTS ASSOCIATION INC - ASBESTOS AT QUEEN ELIZABETH PARK (QEII)
Correspondence was received from the Parklands Residents Association Inc, regarding their concerns that asbestos still remains at QEII Park six months after the group came to the Board.
The Parklands Residents' Association queried if a report had come to the Board yet, and if a copy could be sent to them prior to their Annual General Meeting at the end of June 2015. COUNCIL 9. 7. 2015 86 Burwood/Pegasus Community Board 2. 6. 2015
5 Cont'd
5.3 BURWOOD PARK PLAY EQUIPMENT - MIKE HANSEN AND HADLEIGH LILL
Correspondence was received from Mike Hansen, and Hadleigh Lill, residents of Burwood regarding Burwood Park Play Equipment.
The residents expressed concern and disappointment that the playground equipment and the flying fox which were both damaged by fire, before and after Christmas 2014, had not yet been repaired. Mr Hansen indicated that he would be happy to carry out temporary repairs himself.
The Board considered the option of using their 2014/2015 Discretionary Response Fund for the playground repair. Staff tabled detailed costing for the work required to repair the Playground which totalled $7,857. Staff also advised that operational funding for the repair would be available (pending long term plan decisions) from 1 July 2015.
The Board decided that the repair of the Burwood Playground be carried out as a matter of urgency from the Council's operational budget available from 1 July 2015 and that staff be requested to consider involving the local community in the repair process.
6. BRIEFINGS
Nil.
7. COMMUNITY BOARD ADVISER’S UPDATE
The Board received information from the Community Board Adviser on Board related activities including upcoming meetings, current consultations and the allocations from the 2014/15 Discretionary Response Fund and 2014/15 Youth Development Fund.
7.1 SEA GULL PROOF RUBBISH BINS
Information on this topic was not available for this meeting. Research is ongoing.
7.2 PROJECT EMPLOYMENT AND ENVIRONMENTAL PROGRAMME (PEEEP) TRUST AND QEII GROUNDSMEN'S WORKSHOP
The Board received an update on the PEEEP Trust relocation from QEII site to Dyers Road.
7.3 NAMING OF NEW LINK ROAD - VIVIAN STREET/KINGSBRIDGE WAY IN BURWOOD
The Board received a memorandum about an upcoming consultation to name a new link road between Vivian Street and Kingsbridge Way in Burwood. The consultation will open on Tuesday 2 June and will close on Monday 15 June 2015.
7.4 WORKING PARTY - RAISING THE PROFILE OF THE BOARDS
The Board was advised that Andrea Cummings had been appointed to a Council Working Party whose aim is to raise the profile of Community Boards. It had been agreed by the Working Party that a baseline survey would be done to assess the current level of awareness of Community Boards in the community.
8. QUESTIONS UNDER STANDING ORDERS
Nil.
COUNCIL 9. 7. 2015 87 Burwood/Pegasus Community Board 2. 6. 2015
9. ELECTED MEMBERS’ INFORMATION EXCHANGE
• Members noted that the rules for use of the New Brighton pier are being flouted by some - this includes surf casting, fishing in the no-fishing zone, crab potting and fish gutting outside the provided gutting stations.
The Board decided to request staff to make a presentation to the Board on the current user non- compliance issues at the New Brighton pier, with reference to the report New Brighton Pier Fishing Report (along with the supporting information, being a matrix summary of management option) that was presented to the Board on 17 November 2014.
• Southshore Flood Management
Maps from the Christchurch City Replacement District Plan Review were displayed showing flooding concerns within the ward, particularly in New Brighton, South Brighton and Southshore.
The Board decided to request that staff present a workshop as a matter of urgency on the implications of Christchurch City Replacement District Plan Review flooding concerns within the ward, particularly in New Brighton, South Brighton and Southshore.
PART C – REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
10. CONFIRMATION OF MEETING MINUTES – 18 MAY 2015
It was resolved that the minutes of the Board’s ordinary and public excluded meeting of 18 May 2015 be confirmed.
Tim Baker/Stan Tawa Carried
The Board Chairperson declared the meeting closed at 5.20pm.
CONFIRMED THIS 15TH DAY OF JUNE 2015
ANDREA CUMMINGS CHAIRPERSON 88 COUNCIL 9. 7. 2015 Clause 16 89
REPORT BY THE CHAIRPERSONS OF THE BURWOOD/PEGASUS COMMUNITY BOARDS 15 JUNE 2015
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. PARKLANDS BOWLING CLUB – NEW BUILDING AND LEASE
Contact Contact Details Executive Leadership Team General Manager, Culture Leisure and N Member responsible: Parks Officer responsible: Unit Manager, Parks N Author: Kathy Jarden, Team Leader Leasing Y DDI: 941 8203 Consultancy
1. PURPOSE AND ORIGIN OF REPORT
1.1 The report originates with a request from Parklands Bowling Club Incorporated seeking permission to build a new club room. Council officers desire to address other lease issues at the same time.
1.2 The purpose of the report therefore is to seek the approval of the Burwood Pegasus Community Board to:
1.2.1 Grant a new lease to Parklands Bowling Club Incorporated.
1.2.2 Grant permission to Parklands Bowling Club Incorporated to build new club rooms;
1.2.3 Approve the use of the club rooms to include other sporting activities as a result of a Memorandum of Agreement between Parklands Bowling Club and Parklands Rugby Club Inc.
1.3 Officers are also seeking a recommendation by the Burwood Pegasus Community Board to recommend that the Council exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to Parklands Bowling Club Incorporated.
2. BACKGROUND
2.1 In 1993 a lease was granted jointly to Parklands Bowling Club Incorporated and Parklands Womens Bowling Club Incorporated. Parklands Womens Bowling Club Incorporated was struck off the Companies Register in 1999.
2.2 Parklands Bowling Club Incorporated has applied for a renewal of the lease. The lease has been held over as Council officers obtained further information to support the renewal of the lease.
2.3 The lease was granted for a term of 21 years commencing 18 December 1991 with final expiry of 17 December 2012 and provided for a right of renewal for a further term of 21 years on the same terms and conditions.
2.4 The provisions of Section 318 Resource Management Act (RMA) deem that a lease for a term of more than 35 years is a subdivision unless the premises leased is a parcel defined survey.
2.5 For the purposes of section 318 of the RMA, the term of this lease is calculated as including all rights of renewal so that on exercise of the renewal(s) the term created for the purposes of section 318 would be 42 years or greater and deemed a subdivision.
2.6 To rectify this matter officers recommend that a new Deed of Lease be granted.
COUNCIL 9. 7. 2015 90 Burwood/Pegasus Community Board 15. 6. 2015
1 Cont'd
The Leased Area
2.7 Situated on Arthur Adcock Memorial Reserve, the Parklands Bowling Club Incorporated (the “Bowling Club”) is located on an area of approximately 1.061 hectares being part of Lot 1 DP 82355 contained in Computer Freehold Register CB47C/164, and held as a recreation reserve in accordance with the Reserves Act 1977.
2.8 Arthur Adcock Memorial Reserve is made up of three land parcels, Lot 1 DP 82355, Lot 45 DP 324884 and Sec 2 SO Plan 19528, being a recreation reserve of a total area of 3.7772 hectares vested in the Council pursuant to the Reserves Act 1977. The reserve has a drainage retention basin, informal recreational areas, and the area leased to Parklands Bowling Club described above. Other than the bowling club utilisation, the reserve is essentially used as a local reserve by residents for informal recreation.
2.9 Under the current City Plan, the site is zoned Open Space 2 (District Recreation and Open Space) which requires that any such site and building shall only be used for recreation activities and accessory administrative, social, professional, and retail activities.
The Improvements
2.10 Parklands Bowling Club built the improvements referred to as the club rooms as seen in the attached lease plan (refer Attachment 1). The leased area (outlined in yellow) also includes two greens and associated shelters, equipment shed for the grounds equipment and other items required for the playing of bowls, a car park and a third green which is currently undeveloped.
2.11 The Bowling Club has approached the Council, as landowner, to approve plans for the demolition of the current club rooms and the building of new facilities as depicted in the site plan and building elevations (refer Attachment 2). Engineers on behalf of the Bowling Club have deemed the building uneconomical to repair. The current equipment shed will be relocated to allow building of the new club rooms as can be seen in Attachment 1.
Joint Venture with Parklands Rugby Club Incorporated
2.12 Parklands Bowling Club Incorporated has been working with Parklands Rugby Club Incorporated for the last two years to develop a joint venture partnership combining sporting amenities in the area. A Buildings and Land Development Committee has been set up with members of both organisations to look at the viability of sharing club rooms and facilities and attracting new members to both organisations. The Rugby Club previously gathered at the Parklands Community Centre however this space is now utilised by the temporary fitness facilities as a result of the loss of the QEII stadium.
2.13 The Bowling Club currently has 102 full members and 57 social members.
2.14 Parklands Rugby Club Incorporated (the “Rugby Club”) has a strong programme with 215 players temporarily using the Queenspark School hall for club days and events. Events can attract up to 400 people that requires careful logistics in setting up and clearing away the school hall each time. There is no permanent home for the Rugby Club and a joint venture with the Bowling Club would create some permanence in the neighbourhood and see the facilities utilised throughout the year.
2.15 The Bowling Club and Rugby Club have entered into a Memorandum of Understanding with both parties and are keen to progress in the building and development of a multi- purpose facility (refer Attachment 3). The Bowling Club remains as the Lessee and owner of the facilities. Details of the Memorandum of Understanding are attached. COUNCIL 9. 7. 2015 91 Burwood/Pegasus Community Board 15. 6. 2015
1 Cont'd
2.16 The Clubs would like to make the new building available to other sporting and recreational groups in the local community including outdoor sports such as cricket and netball and other indoor sports and recreational activities becoming a hub for Parklands. At this stage of the development the new facilities are referred to by the Clubs as the Parklands Sport and Recreation Centre.
2.17 The Rugby Club would hire the facilities on a permanent basis during the rugby season. The facilities would also be available for other sporting and recreational users when not in use by the Bowling or Rugby Clubs. The facilities would be hired out at a nominal fee to be set through Club rules.
Insurance and Funding
2.18 The Bowling Club has received an insurance settlement of $490,000 and undertaken repairs to ensure that the building can be occupied until such time as new facilities are built.
2.19 With the closure of the former Linwood Bowling Club on Stanmore Road, a motion was made to merge with the Parklands Bowling Club which sees a contribution of approximately $100,000 transferred to the Parkland Bowling Club. In addition, members from the South Brighton Bowling Club who joined the Parklands Club paid a dividend from proceeds of the winding up of their club.
3. COMMENT
3.1 Council officers support the issuance of a new Deed of Lease for a term of 33 years rather than a renewal of the lease for a period of 21 years which rectifies the non-compliance with section 318 of the RMA.
3.2 The purpose of the lease will include use for bowls (indoor and outdoor) and use by other sporting and recreational organisations as permitted by the Club’s rules to permit the use and hiring out of the club rooms for other activities.
3.3 The new lease, granted under the provisions of the Reserves Act 1997, requires statutory public advertising prior to putting the lease in place. The public notification period has now closed and no submissions or objections were received for or against the proposed lease.
3.4 The Community Board has the delegated authority to grant a lease on reserves pursuant to section 54 of the Reserves Act 1977 subject to the consent of the Minister of Conservation, such consent having been delegated to the Council (refer below).
3.5 There is an obligation on the Council when granting a new lease to grant it only if it considers there is sufficient need to continue to provide the facilities and that there is not a greater demand for some other activity that should have priority that will provide greater public benefit. Current membership, future plans and use of the facilities justify a new lease being put in place.
Approval of New Building Improvements
3.6 The Club has approached the Council, as landowner, to approve plans for the building of new club rooms and amenities and relocation of the equipment shed as depicted on the attached plans.
3.7 The Council has granted to Community Boards the power to approve alterations and/or additions to any building, fence or structure or construction of the same on any reserve land leased by the Council to a third party.
3.8 The Club will be required to obtain any necessary consents (resource, discharge, building, etc.) before work is undertaken on the site. COUNCIL 9. 7. 2015 92 Burwood/Pegasus Community Board 15. 6. 2015
1 Cont'd
Council Considerations - Approval of Lease (as a delegate of the Minister of Conservation)
3.9 On 12 June 2013, the Minister of Conservation delegated to all territorial authorities his powers, functions and duties where the territorial authority is the administering body of the relevant reserve. These delegations cannot be sub-delegated to a Community Board level.
3.10 In exercising the Minister’s delegation, the administering body (i.e. Council) must give consideration to those matters previously applied by the Minister, for example ensuring that:
3.10.1 The land has been correctly identified;
3.10.2 The necessary statutory processes have been followed;
3.10.3 The functions and purposes of the Reserves Act have been taken into account in respect to the classification and purpose of the reserve as required under section 40 of the Act;
3.10.4 The administering body has considered submissions and objections from affected parties and that, on the basis of the evidence, the decision is a reasonable one;
3.10.5 Pursuant to the requirements of section 4 of the Conservation Act 1987, the administering body has consulted with and considered the views of tangata whenua or has in some other way been able to make an informed decision.
3.11 Council officers have publically notified the Council’s intentions to consider granting Parklands Bowling Club Incorporated a lease for 33 years.
3.12 Council officers are satisfied that the proposed lease complies with the Minister’s requirements.
4. FINANCIAL IMPLICATIONS
4.1 The costs of carrying out the construction, operation and maintenance of the facility are the responsibility of the Club. This includes the costs of any building or resource consent fees and compliance with regulatory and City Plan requirements.
4.2 The cost of advertising the proposal to grant a new lease and the preparation of the Deed of Lease are to be met by the Club. It is estimated to be approximately $625 plus Goods and Service Tax (GST) for advertising and $250 plus GST for lease preparation.
4.3 A ground rent will be paid by the Club and assessed using the formula devised for sports clubs and organisations occupying reserves and local parks. The proposed building is approximately 925 metres squared, equipment shed is 54 metres squared and green space area is 9632 metres squared for a total leased area of 10611 metres squared. The annual rental would be approximately $2305.67 per annum plus GST. Three-yearly rent reviews will be undertaken in accordance with the sports club policy.
4.4 There are no other financial implications to the Council as landowner.
5. STAFF RECOMMENDATION
That the Council:
5.1 Exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to Parklands Bowling Club Incorporated over that part of the land described as being approximately 1.061 hectares being part of Lot 1 DP 82355 contained in Computer Freehold Register CB47C/164, vested in the Council pursuant to the Reserves Act 1977 in accordance with section 54 (1) (d) of the Reserves Act 1977. COUNCIL 9. 7. 2015 93 Burwood/Pegasus Community Board 15. 6. 2015
1 Cont'd
6. BOARD RECOMMENDATION
That the staff recommendation be adopted.
Linda Stewart/Andrea Cummings Carried
Refer to Clause 1 continued (Part C) of these minutes for the Board's delegated decision on this matter.
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARDS
1. PARKLANDS BOWLING CLUB – NEW BUILDING AND LEASE (CONTINUED)
The Board considered a report seeking its approval to grant a new lease to Parklands Bowling Club Incorporated to build new club rooms. The Board was also asked to recommend to the Council that it exercise the delegation granted by the Minister of Conservation to approve a new Deed of Lease to Parklands Bowling Club Incorporated.
The Burwood/Pegasus Community Board resolved to:
1.1 Approve the demolition and rebuild of the Parklands Bowling Club rooms as shown on the plans in the Agenda, subject to the following condition:
1.1.1 That Parklands Bowling Club Incorporated is to obtain all necessary resource and building consents as required by the Council acting as a Territorial and Building Control Authority before building commences on the site.
1.2 Grant a lease over approximately 1.061 hectares being part of Lot 1 DP 82355 contained in Computer Freehold Register CB47C/164, and held as a recreation reserve in accordance with section 54 of the Reserves Act 1977 for 33 years broken into three terms of 11 years with three- yearly rent reviews.
1.3 Authorise the Property Consultancy Manager to negotiate, conclude and administer all further terms and conditions of the lease agreement.
Linda Stewart/Andrea Cummings Carried
Refer to Clause 1 (Part A) of these minutes for the Board's recommendation to the Council on this matter.
94 COUNCIL 9. 7. 2015 95 Burwood/Pegasus Community Board 15. 6. 2015
ATTACHMENT 1 TO CLAUSE 1
96 COUNCIL 9. 7. 2015 97 Burwood/Pegasus Community Board 15. 6. 2015
ATTACHMENT 2 TO CLAUSE 1
COUNCIL 9. 7. 2015 98 Burwood/Pegasus Community Board 15. 6. 2015
ATTACHMENT 2 TO CLAUSE 1 CONT'D
COUNCIL 9. 7. 2015 99 Burwood/Pegasus Community Board 15. 6. 2015
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110 COUNCIL 9. 7. 2015 Clause 17 111
FENDALTON/WAIMAIRI COMMUNITY BOARD 2 JUNE 2015
Report of a meeting of the Fendalton/Waimairi Community Board held on Tuesday 2 June 2015 at 4pm in the Boardroom, Fendalton Service Centre, Corner Jeffreys and Clyde Roads
PRESENT: Val Carter (Chairperson), David Cartwright (Deputy Chairperson), Sally Buck, Faimeh Burke, Jamie Gough and Bridget Williams.
APOLOGIES: An apology for absence was received and accepted from Raf Manji.
The Board reports that:
PART B - REPORTS FOR INFORMATION
1. DECLARATION OF INTEREST
Nil.
2. DEPUTATIONS BY APPOINTMENT
2.1 FRED HARDING – POYNDER AVENUE
Mr Fred Harding of Poynder Avenue sent his apologies and was unable to address the Board due to unforeseen circumstances.
The Board decided to ask staff to follow up with Mr Harding regarding the problems he is experiencing with the long term parking of commercial vehicles in and around Poynder Avenue and to provide feedback to the Board on the matter.
Sally Buck/David Cartwright Carried
3. PRESENTATION OF PETITIONS
Nil.
4. NOTICE OF MOTION
Nil.
5. CORRESPONDENCE
Nil.
COUNCIL 9. 7. 2015 112 Fendalton/Waimairi Community Board 2. 6. 2015
6. BRIEFINGS
6.1 LINCOLN BLAIR – BISHOPDALE LIBRARY AND COMMUNITY CENTRE REBUILD
Lincoln Blair, Project Manager, provided an update to the Board on this project. The Board were advised that the overall timeframe for the project had been reduced by around four months with a potential opening date of March 2017 for the new facility. The Board expressed thanks to all staff who are currently working on the rebuild.
7. COMMUNITY BOARD ADVISER'S UPDATE
• District Plan Review Stage 2 Submissions Committee (informal session) - 8 June at 4pm.
• Cotswold School - update on parking problems with enforcement officers monitoring the situation and working with both the school and parents to address the issues being encountered.
• Torquay Place - residents expressing worries re debris from oak tree blocking spouting and other matters. The matter has been referred to appropriate staff.
• Promoting Community Boards - the nominated working party (Chairs and Staff Forum February 2015) has been established with the aim of implementing ideas for better promotion to the wider public of the role of Community Boards. Members are Helen Broughton, Karolin Potter, Sara Templeton and Val Carter supported by staff from within the Community Governance team.
8. ELECTED MEMBERS’ INFORMATION EXCHANGE
• The Annual General Meeting of the Merivale Precinct Society will be held at 7pm on Monday 22 June 2015 in the Merivale Mall.
• Two Board members attended the workshop with David McMahon on the draft District Plan Review (DRP) Stage 2. Board members requested that the 'list of questions/areas for clarification' for the Fendalton/Waimairi Community Board be circulated to all Board Chairpersons for their information.
• Board members also had specific queries about the restricted signage for Memorial Avenue as the Gateway to the City. The Community Board Adviser will provide the Council resolution from 2013 to this effect for information.
• A resident reported concerns with the siting of a statue on the Council-owned berm in their street. The Board requested that the Community Board Adviser investigate this.
• The Board requested that the Community Board Adviser liaise further with staff, on a range of matters related to the outline proposals for additional car parking spaces for the Jellie Park facility.
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
9. CONFIRMATION OF MEETING MINUTES – 18 MAY 2015
The Fendalton/Waimairi Community Board resolved that the minutes of its ordinary meeting of Monday 18 May 2015 be confirmed.
Sally Buck/David Cartwright Carried COUNCIL 9. 7. 2015 113 Fendalton/Waimairi Community Board 2. 6. 2015
10. FENDALTON/WAIMAIRI COMMUNITY BOARD STRENGTHENING COMMUNITIES FUND – 2015/16 BOARD PROJECTS
The Fendalton/Waimairi Community Board considered a report that requested a decision on whether it wished to submit any Board projects to the 2015/16 Strengthening Communities Fund for funding consideration
The Fendalton/Waimairi Community Board resolved:
10.1 Not to submit any Board projects to the 2015/16 Strengthening Communities Fund.
10.2 To fund any Board projects from its 2015/16 Discretionary Response Fund once this fund is established in July 2015.
David Cartwright/Sally Buck Carried
The meeting concluded at 5.09pm.
CONFIRMED THIS 15TH DAY OF JUNE 2015
VAL CARTER CHAIRPERSON
114 COUNCIL 9. 7. 2015 Clause 18 115
FENDALTON/WAIMAIRI COMMUNITY BOARD 15 JUNE 2015
Report of a meeting of the Fendalton/Waimairi Community Board held on Monday 15 June 2015 at 4pm in the Boardroom, Fendalton Service Centre, Corner Jeffreys and Clyde Roads
PRESENT: Val Carter (Chairperson), David Cartwright (Deputy Chairperson), Sally Buck, Faimeh Burke and Raf Manji.
APOLOGIES: An apology for absence was received and accepted from Bridget Williams and Jamie Gough.
An apology for lateness was received and accepted from Faimeh Burke who arrived at 4.04pm and was absent for clause 1 and 9.
The Board reports that:
PART B - REPORTS FOR INFORMATION
1. DECLARATION OF INTEREST
Nil.
2. DEPUTATIONS BY APPOINTMENT
2.1 SHARON TORTENSON - COUNCIL OF SOCIAL SERVICES OF CHRISTCHURCH (COSS)
Ms Sharon Tortenson was in attendance and spoke to the Board regarding the work of the Council of Social Services and presented a booklet entitled 'Holding Hope Together', celebrating the contribution of the non-profit sector in rebuilding Christchurch communities.
2.2 CHRISTCHURCH INTERNATIONAL AIRPORT LIMITED (CIAL) - 'WELCOME TO CHRISTCHURCH' SIGNAGE
Mr Nick Flack, Infrastructure Planner for CIAL was in attendance and updated the Board regarding a possible new design for the 'Welcome to Christchurch' sign on Memorial Avenue. CIAL had previously addressed the Board and offered to fund a modern 'sleeve' for the existing sign.
The Board decided to approve the proposed design in dark blue subject to the Council's wording of the sign going towards the city to be "Welcome to Christchurch" and if a further reference is required, this should be "the Garden City" and that this be made known to marketing staff over the next week in order for the installation to proceed as soon as possible.
Faimeh Burke/David Cartwright Carried
3. PRESENTATION OF PETITIONS
Nil.
4. NOTICE OF MOTION
Nil.
COUNCIL 9. 7. 2015 116 Fendalton/Waimairi Community Board 15. 6. 2015
5. CORRESPONDENCE
5.1 HOLMWOOD ROAD - PARKING ISSUES
Correspondence and supporting information regarding resident's permits supplied by Dr Stuart Gowland and Professor Roy Bickerstaff was tabled at the meeting.
The Board decided that the correspondence from Dr Gowland and Professor Bickerstaff regarding the potential for parking permits in Holmwood Road be passed to staff for their consideration and feedback.
The Board notes that any consideration of parking permits is a matter for the Council.
David Cartwright/Faimeh Burke Carried
6. BRIEFINGS
6.1 PUBLIC PLACES BYLAW REVIEW
Ruth Littlewood, Senior Policy Analyst, was in attendance and updated the Board on the Public Places Bylaw review currently being undertaken.
7. COMMUNITY BOARD ADVISER'S UPDATE
Reminders • Possible visit to the Council's call centre - August/September 2015 • Smart Elec - workshop to be confirmed
8. ELECTED MEMBERS’ INFORMATION EXCHANGE
• Long Term Plan meetings scheduled for next week • Capital Programme - full review 1 July 2015
PART C - REPORT ON DELEGATED DECISIONS TAKEN BY THE BOARD
9. CONFIRMATION OF MEETING MINUTES – 2 JUNE 2015
The Fendalton/Waimairi Community Board resolved that the minutes of its ordinary meeting of Tuesday 2 June 2015 be confirmed.
David Cartwright/Sally Buck Carried
10. APPLICATION TO THE BOARD'S 2014/15 DISCRETIONARY RESPONSE FUND - LIAM JAMES (YOUTH DEVELOPMENT)
The Fendalton/Waimairi Community Board considered a request for funding from its 2014/15 Discretionary Response Fund for a Youth Development Fund application from Liam James.
The Fendalton/Waimairi Community Board resolved to grant $250 from its 2014/15 Discretionary Response Fund to Liam James towards the costs involved in competing in the Australia Under 17 Fencing Championships in Sydney, Australia from the 4-8 July 2015.
COUNCIL 9. 7. 2015 117 Fendalton/Waimairi Community Board 15. 6. 2015
Sally Buck/David Cartwright Carried
The meeting concluded at 4.54pm.
CONFIRMED THIS 29TH DAY OF JUNE 2015
VAL CARTER CHAIRPERSON
118 Clause 19 COUNCIL 9. 7. 2015 119
STRATEGY AND FINANCE COMMITTEE 18. 6. 2015
A meeting of the Strategy and Finance Committee was held in the No. 1 Committee Room on 18 June 2015 at 1pm.
PRESENT: The Mayor (Chair) Councillors Raf Manji (Deputy Chairperson), Vicki Buck, Jimmy Chen, Phil Clearwater, Jamie Gough, Yani Johanson and Andrew Turner.
APOLOGIES: An apology for early departure was received and accepted from the Mayor who retired from the meeting at 2.46pm and was absent for clauses 2 to 7, 14 to 17.
Councillor Manji assumed the Chair for the remainder of the meeting.
Councillors Gough and Johanson departed the meeting at 4.02pm and were absent for Clause 16.
The Meeting adjourned at 2.46pm and reconvened at 2.59pm.
The Committee reports that:
PART A - MATTERS REQUIRING A COUNCIL DECISION
1. INVESTIGATING DEVELOPMENT CONTRIBUTIONS REBATE FOR MINOR RESIDENTIAL UNITS
Contact Contact Details Executive Leadership Team Chief Planning Officer Member responsible: Strategy & Planning Group Officer responsible: Resource Consents Unit Manager Author: Claire Bryant Y 941 8876
1. PURPOSE AND ORIGIN OF REPORT
1.1 On 1 November 2014 the Council resolved to:
"Direct staff to investigate a policy (once the 2015 development contributions charges are finalised and separate to the Development Contributions Policy), to provide a rebate for individual Minor Residential Units of less than 60 square metres and make suitable financial provision for it in the Long Term Plan if it is minded to proceed with a policy of this nature."
1.2 This report discusses three options in respect of this resolution for the Council to consider.
2. EXECUTIVE SUMMARY
2.1 In summary, the policy options are: . Retain the status quo . An additional $80,000 development contribution rebate over two years . An extension of the sliding scale of the Development Contributions Policy (DCP) for an additional cost of $100,000 over two years.
COUNCIL 9. 7. 2015 120 Strategy and Finance Committee 18. 6. 2015
1 Cont'd 2.2 Option one retains the status quo, that is, the draft Development Contributions Policy (DCP) 40 per cent reduction of the full Household Unit Equivalent (HUE) for all units less than 60 square metres. On average, this is the equivalent of $10,172 per HUE for an approximate cost to the Council of $152,574 per year or $305,148 over two years.
2.3 Option two investigates a $2,543 rebate for each individual unit between 35 - 59 square metres. This is the preferred option because it is the least cost for the Council and is simple to administer. The rebate would effectively extend the current 40 per cent reduction of the full HUE in the DCP to a 50 per cent reduction. Based on 10 year trends about 15 units this size are built every year so, on average, the rebate has an approximate additional cost to the Council of $40,000 per year or $80,000 over two years.
2.4 Once a rebate is fully allocated the rebate will no longer be available and later applicants will miss out. The intent of the replacement District Plan (rDP) is to remove the current tenure restrictions from small individual units so anyone can live there and to significantly enable the building of smaller units. Therefore the forecast number of builds based on the previous 10 year trends could be a significant under-estimation. While finite rebate amounts aim to encourage early movers there is no intent to encourage and then disappoint applicants and therefore, as the pace of development is difficult to predict, it is suggested that the policy be reviewed annually to mitigate this risk.
2.5 An annual review is also recommended because: . If the rebate is fully allocated within one or two years then the matter of extending the rebate may be considered by the Council as part of the annual review. . Also, the DCP adjustment will be reviewed within the next 12 months and may extend the adjustment thereby reducing the requirement for any rebate.
2.6 Option three investigates a rebate that effectively extends the current sliding scale in the DCP for individual units sized between 35 - 59 square metres. On average this option results in an approximate cost to the Council of $50,000 per year or $100,000 over two
3. SIGNIFICANCE
3.1 The decision to be made is assessed to be of medium significance in relation to the Christchurch City Council’s Significance and Engagement Policy. This is because if the Council decided to adopt any of these options there will be an impact on revenue and therefore the 2015-25 Long Term Plan.
3.2 Preliminary engagement on the impact of the options has occurred through the Christchurch City Development Forum (the Development Forum) which has informed staff deliberations and this report. The Development Forum commented that their preferred option was for a rebate for all units. Developers of smaller homes commented that the proposed rebate could provide an attractive price differential for purchasers and make provision of smaller units a more attractive proposition for developers.
4. BACKGROUND
4.1 Development contributions are a cost recovery mechanism provided for under the Local Government Act 2002 (LGA). Development contributions allow the Council to recover the portion of capital expenditure invested to provide infrastructure to cater for growth from those developments that create additional demand for infrastructure, rather than from rates. If the Council decides not to require the payment of some or all of the applicable development contributions that charge instead falls on the ratepayer.
COUNCIL 9. 7. 2015 121 Strategy and Finance Committee 18. 6. 2015
1 Cont'd
4.2 The DCP allows for development contributions to be adjusted (reduced) on a sliding scale for units less than 100 square metres down to 60 square metres. The development contribution required per residential unit reduces from 100 per cent of a standard Household Unit Equivalent (HUE) directly in line with the square metre size of the unit. For example, an 80 square metre unit will pay 80 per cent of the development contributions charge for one HUE; while a 60 square metre unit will pay 60 per cent of the full HUE charge.
4.3 The sliding scale stops at 60 square metres so all units less than 60 square metres pay 60 per cent of the full HUE charge. The Council resolution called for an investigation to extend the development contribution reduction to 'individual' units less than 60 square metres. If the Council decides to adopt a rebate policy it will be additional, 'on top of ' the existing DCP adjustment.
Table 1: Comparison of policies based on % of HUE paid per unit size Unit Size Policy option 1 - Policy option 2 - Policy option 3 - Existing DCP Individual, stand- Individual, stand- adjustment - the % alone units. alone units. of a full HUE paid Flat rate rebate Rebate on a sliding scale 100m2+ 100% 100% 100% 90- 99m2 90- 99% 90- 99% 90- 99% 80-89m2 80 - 89% 80 - 89% 80 - 89% 70-79m2 70 - 79% 70 - 79% 70 - 79% 60-69m2 60 - 69% 60 - 69% 60 - 69% 45-59m2 60% 50% 50% 35- 44m2 60% 50% 40%
5. DEFINITIONS
5.1 The operative City Plan includes rules for the minimum gross floor area of a residential unit as follows: • Studio - 35 square metres, the minimum size and only allowed in the Central City Business and Central City Mixed Use Zones • 1 bedroom - minimum size is 45 square metres • 2 bedroom - minimum size is 70 square metres • 3 bedroom - minimum size is 90 square metres.
5.2 For the purposes of this report the definition of individual stand-alone units are those units most frequently (but not only) built on the property of an existing primary household. The small dwellings eligible for a rebate (should the Council adopt a rebate) are those with a minimum gross floor area between 35 - 59 square metres.
6. AIMS OF POLICY
6.1 The purpose of providing a development contribution rebate for smaller units is to support families wishing to provide supported housing for family members and increase the range of housing options for residents1. The intent of the policy is to encourage a positive response to the forecast increase in one-person households and to support development focused on building smaller, and co-incidentally more affordable, homes.
1 Community Outcome: "Christchurch has a range and choice of housing" COUNCIL 9. 7. 2015 122 Strategy and Finance Committee 18. 6. 2015
1 Cont'd
6.2 The aims of the policy are: • To support families wishing to provide supported housing for family members on existing property. • To facilitate a range of smaller housing options in response to the forecast increase in one-person households and an ageing population. • Support the construction of smaller residential units to improve affordability (as smaller generally translates to more affordable). • Smaller units facilitate infill and land use intensification consistent with key planning documents such as the Land Use Recovery Plan (LURP), Greater Christchurch Urban Development Strategy (UDS) and the operative City Plan and replacement District Plan. (Attachment 2: Alignment with Policy/Strategy/Plans).
7. CURRENT CONTEXT - SUPPLY, DEMAND AND AFFORDABILITY
7.1 The replacement District Plan will allow smaller and more intensive unit development in what has traditionally been considered the more suburban/spacious areas of the city e.g. "medium density development within parts of existing Living 1 and 2 zoned areas transitioning to the proposed Residential Medium Density zone, around a selection of Key Activity Centres and Large Neighbourhood Centres." So in the future, smaller units will be enabled in suburban areas near shopping, transport and service hubs, not concentrated only in the central city.
7.2 According to Statistics New Zealand data, 4,749 units less than 100 square metres were built in Christchurch City over the ten years 2004–2014, almost 500 per year. About 60 of these are in the 35-60 square metre size range (and only 15 of these are individual stand-alone units).
7.3 Statistics New Zealand2 records show there were 39,800 one-person households in Christchurch in 2011 and these one-person households are forecast to grow to 47,500 in 10 years, an increase of 7,700 one-person households.
7.4 While not all of these people will want to live in a smaller home the risk is that some people will not have the choice to move into a smaller home and property even if they wanted to and instead will remain in a home that is too large for their requirements (but may be ideal for a larger household).
7.5 If a similar number of small units are built over the next ten years as were built over the previous ten years there may be a shortfall in supply (the gap between 4,749 forecast units and forecast 7,700 one-person households), particularly in the 35–60 square metres range because 88 per cent of all smaller units built are in the 61–100 square metre range.
7.6 Individual or small scale development MRUs are not expected to negatively impact on infrastructure capacity. However, where there are significant concentrations of new MRUs they may run into waste and stormwater infrastructure constraints depending on the specific location of the development. Given that repairs to infrastructure are ongoing, localised damage and capacity limitations remain which may require on-site solutions requiring additional development costs (i.e. to mitigate the risk of waste and stormwater run-off on to property and into the streets the development has the option of investing in holding tanks).
7.7 If the Council adopts a rebate, developers will be advised through the website Frequently Asked Questions(FAQs) and direct communications to have checked the infrastructure capacity well before they apply for consents so they can make an informed decision.
2 http://www.stats.govt.nz/browse_for_stats/people_and_communities/Families/SubnationalFamilyandHouseholdProjections_HOTP06- 31update.aspx COUNCIL 9. 7. 2015 123 Strategy and Finance Committee 18. 6. 2015
1 Cont'd 7.8 Based on Statistics New Zealand figures for the project value3 per unit, smaller units tend to be more affordable. They are also much more affordable when compared with homes of all sizes. In 2014, only two individual small units were built with a project value per unit of $222,000. However this still compares well with the average project value of $324,627 for all sized homes in Christchurch.
Table 2: Comparison of project value per unit based on unit size All units including Floor space (MRUs Total Number 2014 av. $ value multi-units >100m2) built in 2014 per unit
3 bedrooms min 90-99m2 61 $169,624 2 bedrooms 80-89m2 83 $161,362 2 bedrooms min 70-79m2 140 $144,287 1 bedroom 60-69m2 37 $ 148,055 1 bedroom min 45-59m2 36 $ 139,969 studio 35-44m2 1 $105,500
Individual stand- alone units 35-59m2 2 $222,000
All homes All sizes 2179 $368,742
8. POLICY OPTIONS
8.1 If the Council adopts any of these rebate options, it is recommended that the rebate be available for two years (or until fully allocated) from 1 August 2015 with an annual review to check the alignment with infrastructure capacity and the existing adjustment in the Development Contributions Policy. The rebate will be available to any eligible unit which applies after 1 August 2015 and to those with a resource consent or building application already lodged with the Council but with no consent yet issued. The intent of this last condition is to encourage any development in the pipeline to hurry up and finish. (Attachment 1: Policy Criteria).
8.2 It is difficult to fully assess the financial implication of development contribution rebates as it is not known in which catchments future MRU’s will be built and this determines the site specific development contribution. Also, the number of units built may increase when the District Plan removes the 'family tenure' restrictions and applies further enabling policies. To manage these unknowns, the analysis: • Assumes a two year period for the rebate. • Uses an average4 development contribution charge based on 2015 figures for residential development in a typical 'suburban' zone. • Bases forecast numbers of MRUs for the next two years on the average of the actual number of individual MRUs between 35–59 square metres built over the previous 10 years.
3 As reported by Statistics NZ and based on figures that are self reported by developers on building consent applications 4 The average charge is an estimate only to assist with an analysis of the financial impact - in reality this figure is calculated on a site by site, specific use basis when a consent application is made. COUNCIL 9. 7. 2015 124 Strategy and Finance Committee 18. 6. 2015
1 Cont'd Option 1 - Retain The Status Quo
8.3 The Council has the option of maintaining the status quo which provides an adjustment for smaller units down to 60 square metres in the Development Contributions Policy. This option has no further financial implications for the Council as the cost of the DCP adjustment has already been included in the 2015- 25 Long Term Plan budgets. The following options discuss alternatives to the status quo.
Option 2 - The Preferred Option: A $80,000 Development Contribution Rebate For Two Years for Individual Residential Units Between 35–59 Square Metres
8.4 Under this option the existing adjustment in the DCP would be retained and units in this size range will continue to receive 40 per cent off the costs of a full HUE. If the Council established a rebate fund worth approximately 10 per cent of a full HUE for these units it would reduce the development contribution charge to approximately 50 per cent of a full HUE.
8.5 This is the preferred option as it enables the Council to target support individual MRUs for minimal additional cost. Based on the project values provided by developers in their consent applications (see Table 2 above) it appears that multi-unit, or semi-detached units are cheaper to build than individual units (even given the unusually high project values in 2014) and therefore a rebate for individual units is an additional support for this type of dwelling. Multi-unit apartment buildings may have the benefit of scale to reduce construction costs whereas stand-alone units do not so a rebate improves the affordability of building individual units. This option would benefit families wanting to provide a supportive but independent living environment for a family member (for example, an elder family member or a young student).
8.6 Based on the previous ten years trend this option is not expected to apply to a large number of units i.e. about 15 a year or 30 units over the two years of the proposed rebate. This option is not expected, therefore, to make a significant impact on the provision of affordable housing but does increase the range of choices for one-person households and directly supports families wishing to intensify the use of their property. The rebate on top of the existing DCP adjustment represents six per cent of the average project value5 in 2014 and this is likely to be a sufficient cost saving to see increased interest in building smaller, and therefore more affordable, housing options and increase the range of smaller housing options for buyers.
8.7 It is worth noting that once the 'family tenure' restrictions are removed from the City/District Plan these individual standalone units may be rented out to anyone. If removing the tenure restrictions stimulates the building of a large number of small individual units the rebate will simply be fully allocated sooner rather than later and the additional support for this type of construction will cease. In this case, an annual review can establish whether the Council wishes to continue to rebate this dwellings over the full two years or, alternatively, provide for them through a permanent adjustment in the DCP.
Option 3: A $100,000 Development Contribution Rebate For Two Years - On a Sliding Scale
8.8 Under this option the existing adjustment in the DCP would be retained. Based on the adjustment, units in this size range currently pay 60 per cent of a full HUE. If the Council adopts this option it will effectively continue the current sliding scale all the way from 100 metres square to 35 metres square. Under the current adjustment a 40 metre square unit pays 60 per cent of a full HUE whereas under this option it would pay 40 per cent of a full HUE.
5 Based on the 2014 project value costs provided by developers on their building consent applications. COUNCIL 9. 7. 2015 125 Strategy and Finance Committee 18. 6. 2015
1 Cont'd
8.9 The difference from option two is that a sliding scale means a slightly higher cost for the Council, slightly increased administration complexity and increases the incentive for property owners to build the very small units under 45 square metres. For these reasons the preferred option is option two.
8.10 All the other benefits associated with option two hold for option three i.e. based on the previous 10 year trends approximately 15 units per year are forecast to be built in this size range, the option improves the range of housing size choice for one-person households and directly supports property owners wishing to intensify the use of their property. The removal of the family tenure restrictions from the rDP may considerably incentivise construction so this rebate may be fully allocated very quickly.
8.11 The rebate represents 6.5 per cent of the average project value for this type of dwelling so can be regarded as a reasonable cost saving for the developer.
9. POLICY COMPARISON OVER TWO YEARS
Policy Option Unit size # of units Rebate - Impact of Rebate plus forecast to additional rebate on adjustment be built cost to rates as a % of over 2 years Council for 2 increase the av. years over 2 project (if all years of value intensify) rebate6 (2014 year only) Option 1: 120 Status Quo All units
DCP between $0 N/A N/A
adjustment 35–59m2
only Option 2: Flat 15 $80,000 .009% 6% rate rebate 35–59m2 Option 3: Sliding scale 35- 59m2 15 $100,000 .012% 6.5% rebate
10. COMMUNICATIONS
10.1 There are minimal extra administration costs associated with a small unit rebate as it would be administered using the same systems and processes as the existing residential rebate. If a rebate is adopted staff will update the website (policy, eligibility criteria, FAQs) and communicate the new policy to the New Zealand Property Council, the New Zealand Institute of Architects, Canterbury Employer's Chamber of Commerce, the Development Forum, Canterbury Earthquake Recovery Authority, the Ministry of Business, Innovation and Employment, Canterbury Development Corporation, and to local media lists.
11. REVIEW OF POLICY
11.1 If the Council adopts one of these options it is recommended that the policy be reviewed annually to ensure alignment with infrastructure capacity and the Development Contributions Policy adjustment.
6 Based on total rates revenue over the next 2 years of $820 million (from the draft LTP, excluding late penalties) COUNCIL 9. 7. 2015 126 Strategy and Finance Committee 18. 6. 2015
1 Cont'd
12. FINANCIAL IMPLICATIONS
12.1 Based on the actual building trends over the previous ten years and depending on which option the Council resolves to adopt the amount required ranges between $0 for the status quo option one to $100,000 for option three.
12.2 There is no budget or proposed budget currently identified in the 2015-25 Long Term Plan for a new rebate fund. If the Council decided to provide for a rebate, new funding will have to be allocated through the 2015-25 Long Term Plan.
13. COMMITTEE AND STAFF RECOMMENDATION
It is recommended that the Council:
13.1 Resolve to provide a rebate of $80,000 for up to two years for individual minor residential units with a minimum gross floor area between 35 - 59 square metres in the 2015-25 Long Term Plan.
13.2 Resolve that the Minor Residential Unit rebate policy is reviewed annually to ensure alignment with infrastructure capacity and the Development Contributions Policy adjustment.
13.3 Resolve to adopt the following policy criteria:
• That the rebate policy is effective as of 1 August 2015 for two years (until 31 July 2017) or until the rebate fund is fully allocated.
• Any location in the Christchurch City Council area is eligible if the development is allowed by the operative Plan or by a resource consent.
• A complete resource or building consent application has been lodged with the Council on or after 1 August 2015 or is still being processed after 1 August 2015 (i.e. has not been issued approval).
• The building must be under construction on or before 5pm on 31 July 2017. A building is "under construction" when the developer provides evidence, to the Council's satisfaction, that the foundation has been completed i.e. a minimum requirement is that the land has been cleared, excavated and reinforcing steel is in place for the concrete pour for the foundations.
• The developer must provide the Council with supporting information that the development in ‘under construction’ before 5pm on 31 July 2017 to continue to qualify for a rebate.
2. CORPORATE FINANCE REPORT FOR PERIOD ENDING 30 APRIL 2015
Contact Contact Details General Manager Chief Financial Officer responsible: Officer responsible: Corporate Finance Manager Author: External Reporting and Y Patricia Christie 941 8113 Governance Manager Funds & Financial Policy Manager
COUNCIL 9. 7. 2015 127 Strategy and Finance Committee 18. 6. 2015
2 Cont'd 1. PURPOSE AND ORIGIN OF REPORT
1.1 This report is a routine report, providing Councillors with updated Treasury and Debtors’ information for the four months ended 30 April 2015.
2. EXECUTIVE SUMMARY
2.1 Treasury
2.1.1 Council's Net Debt stands at $863m. Key treasury risk positions and policy limits are set out in Attachment 1. All measures are within acceptable limits.
2.1.2 New borrowing this year to date has amounted to $326m, applied to: • $204 million increase in Net Debt (spending in excess of revenue), • $101 million of new on-lending to Christchurch City Holding Ltd (CCHL) (under back-to-back arrangements approved at the 27 June 2013 Council), and • $21 million of increased cash and investments (to pre-fund up-coming debt maturities).
2.1.3 The bulk of new borrowing has been for maturities in excess of five years, to minimise future funding risk (i.e. to ensure that we do not have large amounts of debt maturing at a time when we are still looking to increase overall debt levels).
2.1.4 An acceptable level of interest rate hedging has been established, although significant uncertainty remains around the timing of future debt growth (in particular, relating to insurance receipts, potential asset sale proceeds, and timing of capital spending); adjustments will be made to hedging levels, if required, as these uncertainties diminish.
2.2 Debtors
2.2.1 The debtors’ balance stood at $16.5 million at 30 April 2015, $1 million higher than reported at December 2014. General Debtors and Resource Management Consents have increased by $0.5 million to $8.3 million and $1.3 million to $3 million, respectively while Building Consents debtors have decreased by $0.9 million to $4.4 million. The significant debtors within the General Debtors balance of $8.3 million include (New Zealand Transport Agency (NZTA), Vbase and Stronger Christchurch Infrastructure Recovery Team (SCIRT). The other categories are largely unchanged.
2.2.2 Overdue debtors (older than 92 days), have increased $0.03 million to $1.4 million (8.65 percent of total debtors compared to 9.06 percent reported at 31 December 2014). This is covered in more detail in the Overdue Debtors report.
2.2.3 Debts of $193,915 have been written-off year to date, compared to $233,631 for the same period last year. The significant decrease is due to lower write offs for customers in liquidation offset by increased write offs for libraries and recreation and sport. Further details are provided in Attachment 2. The main reason for the write- off in residential rents is that debtors cannot be located.
2.2.4 The library debt written off comprises a large number of relatively small amounts where debtors cannot be located and/or the individual debt is considered to be uneconomical to collect. The librarians do not allow customers with debt to continue to borrow from the library collections once the debt is over one month old. If a customer clears their debt after debt collection - they are moved to a managed account - this restricts the number of items they can borrow at one time to five items. Their borrowing is monitored over 18 months and not restored to full borrowing until they have demonstrated their use of the library have improved. COUNCIL 9. 7. 2015 128 Strategy and Finance Committee 18. 6. 2015
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Trade Debtors April 2015 45.00
40.00
35.00
30.00
25.00
<60 Days
60<>180 Millions 20.00 Days >180 Days
15.00
10.00
5.00
- Mar-13 May-13 Jul-13 Sep-13 Nov-13 Jan-14 Mar-14 May-14 Jul-14 Sep-14 Nov-14 Jan-15 Mar-15
3. FINANCIAL IMPLICATIONS
3.1 There are no financial implications other than those stated above.
4. COMMITTEE AND STAFF RECOMMENDATION
4.1 It is recommended that the Council receive this report.
3. PERFORMANCE REPORT FOR THE TEN MONTHS TO 30 APRIL 2015
Contact Contact Details Executive Leadership Team Chief Financial Officer Member responsible: Officer responsible: Corporate Finance Manager Y Diane Brandish, 941 8454 Corporate Performance Manager Author: Planning and Reporting Manager
1. PURPOSE AND ORIGIN OR REPORT
1.1 This report provides an update on service delivery, financial, and capital works programme performance results for the ten months to 30 April 2015. The budgets and targets in this paper are based on those approved by the Council in the 2014-15 Annual Plan.
1.2 The report includes an updated overview on the financial impact of the earthquake response and recovery as at 30 April 2015.
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1.3 This report is provided for information purposes only.
1.4 Attached are appendices showing summaries of: • Levels of Service exception report as at 30 April 2015 (Appendix 1) • Financial performance as at 30 April 2015 (Appendix 2) • Significant capital projects (>$250,000) as at 30 April 2015 (Appendix 3) • Housing Development fund and Christchurch Earthquake Mayoral Relief fund as at 30 April 2015 (Appendix 4).
2. EXECUTIVE SUMMARY
Full Year Year to Date ($m) Actual Budget Variance Outlook
Net operating deficit -1.2 47.3 -48.6
Operational expenditure 418.5 459.2 -40.7
Operational revenue and funding -419.7 -411.9 -7.9
Capital programme expenditure 100.2 183.7 -83.5
Earthquake rebuild expenditure 367.9 507.8 -139.8
Required borrowing 114.6 294.2 -179.5
2.1 Year to date operational spend and revenues are performing better than budget, with a forecast operational result $9 million better than the budgeted $74 million deficit, despite additional costs for the City Plan review.
2.2 The delivery of the overall capital programme, including rebuild, remains an issue with $731 million forecast to be carried forward. Of this 27 percent is outside of Council's direct control. $146 million is under the control of Stronger Christchurch Infrastructure Rebuild Team (SCIRT) and $52 million relates to Anchor projects under the control of the Canterbury Earthquake Recovery Authority (CERA).
2.3 The $731 million is significantly higher than the $488 million forecast in December. Areas contributing to the change are the slowdown in SCIRT work as CERA reassesses funding ($64 million), Council contributions to CERA-led projects which are now expected to be requested in the next financial year ($46 million), a more realistic forecast of the normal capital works programme ($58 million), and further facilities rebuild delays.
3. LEVELS OF SERVICE
3.1 The most recent data on Levels of Service (30 April), shows 85.7 percent of Levels of Service on target. This is similar to that reported for December (86.3 percent), in line with the target of 85 percent on track and in line with historical trends.
3.2 Appendix 1 lists details of those Levels of Service where Council’s target will not be achieved, or which are compromised and require intervention.
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4. FINANCIAL PERFORMANCE SUMMARY
Year to Date Results Forecast Year End Results After C/Forwards ($m) Actual Plan Variance Forecast Plan Variance Carry Fwd Result Operational Expenditure 418.5 459.2 -40.7 557.0 566.4 -9.4 19.0 9.6 Revenues and Funding -419.7 -411.9 -7.9 -501.7 -491.9 -9.8 -9.0 -18.8 Ratepayer cash operating deficit -1.2 47.3 -48.6 55.3 74.5 -19.2 10.0 -9.2
Capital Expenditure 468.1 691.5 -223.4 626.0 1394.2 -768.2 731.4 -36.8 Revenues and Funding -352.3 -444.6 92.4 -425.5 -895.0 469.5 -449.9 19.6 Borrowing required 115.9 246.8 -131.0 200.6 499.3 -298.7 281.5 -17.2
Total borrowing required 114.6 294.2 -179.5 255.8 573.7 -317.9 291.5 -26.4
4.1 Key commentary on operational and capital results is given below. This is followed by a section for each area giving further details. A view of the Council’s financial results by activity is provided in Appendix 2.
4.2 Operational expenditure is below budget year to date and forecast to remain so. However, this is mainly due to delayed earthquake response projects which will be carried forward, leaving a forecast over spend of $9 million mainly due to the District Plan Review. Clause 5.1 provides details.
4.3 Operational revenues are higher than budget and forecast to remain so. They largely relate to higher corporate revenues. Clause 5.2 provides details.
4.4 Capital expenditure is below budget year to date due to the timing of project delivery, and forecast to be $768 million below budget. Carry forwards of $731 million have been identified to complete work. Capital revenues are well under budget, largely mirroring the Rebuild programme. Section 6 provides details of the capital works programme. Section 7 provides details of the Rebuild programme.
4.5 Borrowing is currently $180 million less than plan and forecast to be $318 million less than plan, mainly due to delayed Rebuild work. $292 million is required to fund forecast carry forwards resulting in a permanent debt reduction of $26 million.
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5. OPERATIONAL
After Carry Year to Date Results Forecast Year End Results Forwards $m Actual Plan Var Forecast Plan Var Net C/F Result Personnel costs 136.6 137.3 -0.7 168.1 169.2 -1.1 - -1.1 Less recharged to capital -23.0 -22.9 -0.1 -26.6 -27.9 1.3 - 1.3 Grants and levies 39.8 42.0 -2.2 46.0 46.6 -0.6 - -0.6 Operating costs 136.0 147.4 -11.4 201.6 191.6 10.1 6.6 16.7 Maintenance costs 81.9 106.3 -24.4 110.4 126.4 -16.1 12.4 -3.7 Debt servicing 47.2 49.1 -1.9 57.5 60.5 -3.0 - -3.0 Expenditure 418.5 459.2 -40.7 557.0 566.4 -9.4 19.0 9.6
Operating revenue -130.1 -130.9 0.8 -164.0 -161.2 -2.8 -4.5 -7.3 Interest and dividends -56.4 -44.4 -12.0 -87.5 -77.7 -9.9 - -9.9 Rates income -339.8 -337.6 -2.3 -358.1 -355.5 -2.6 - -2.6 Special funds -7.0 -12.5 5.5 -11.6 -17.1 5.5 -4.5 1.0 Less rates to EQ/capex/debt 113.5 113.5 - 119.5 119.5 - - - Revenue and funding -419.7 -411.9 -7.9 -501.7 -491.9 -9.8 -9.0 -18.8
Net Cost -1.2 47.3 -48.6 55.3 74.5 -19.2 10.0 -9.2
5.1 Operating expenditure is $41 million lower than budget year to date mainly due to timing of earthquake response costs. This is forecast to reduce to a $9 million net underspend principally due to : • response costs $18 million below budget due to delayed projects, the majority of which will be carried forward. • lower debt servicing costs of $3 million due to reduced borrowing, and lower earthquake rate remissions due to CERA purchases of s124 properties.
The forecast under spends are partly offset by: • unbudgeted District Plan Review hearing costs of $7.6 million (partially offset by CERA contribution of $1.5 million). • higher personnel costs in building control, partly due to higher full-time equivalent positions (FTEs) required than planned for to gain IANZ accreditation ($1.5 million) • unbudgeted change management costs in building control ($1 million) • unbudgeted roading maintenance costs due to March and April 2014 storm damage and contract payments. In addition, Christchurch Transport Operations Centre (CTOC) traffic signals maintenance costs are higher than budget, but are partially offset by higher New Zealand Transport Authority (NZTA) subsidies. • Burwood landfill costs as a result of higher dumping volumes, although these are offset by higher revenues below.
5.2 Revenue and funding is $8 million higher than budget year to date mainly due to corporate revenues. Revenue and funding is forecast to be $10 million higher than budget mainly because of: • higher rates income ($2.6 million) • interest revenue ($6 million), Transwaste dividend ($1.9 million) and subvention receipt ($1.9 million) • Burwood landfill dumping fees ($2.5 million) • CERA contribution towards District Plan Review costs ($1.5 million) • Higher liquor licensing, resource consents fees and LIMs and PIMs revenues are also contributing.
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• The higher revenues are partially offset by: reduced building consent revenues due to lower volumes than planned ($3.6 million); lower response recoveries as a result of delayed projects ($4.9 million). Special fund drawdowns are lower than budget due to delayed housing projects.
5.3 Net cost is forecast to be $19 million less than budget however, as $10 million of this will be carried forward, the permanent saving is only $9 million.
5.4 Because the Council is trading at a deficit, the net cost represents the amount Council will need to borrow to fund operations.
5.5 The net cost of individual activities is shown in Appendix 2.
6. CAPITAL WORKS PROGRAMME
After Carry Year to Date Results Forecast Year End Results Forwards $m Actual Plan Var Forecast Plan Var C/F Result Three Waters 37.3 90.6 -53.2 65.0 106.7 -41.7 34.8 -6.9 Roads and Footpaths 27.9 39.4 -11.6 52.2 71.9 -19.7 17.8 -1.8 Parks 5.8 10.5 -4.6 10.2 13.3 -3.1 2.5 -0.7 Strategic Land -1.1 - -1.1 -14.5 16.4 -30.9 25.8 -5.1 Other 30.3 43.2 -12.9 47.0 59.0 -12.0 10.3 -1.7 Expenditure 100.2 183.7 -83.5 160.0 267.3 -107.4 91.2 -16.2
Cash DCs -22.9 -11.5 -11.4 -15.6 -13.8 -1.8 - -1.8 NZTA Capital Subsidy -7.2 -13.4 6.3 -13.5 -17.9 4.4 -3.8 0.6 Capital Grants/Revenue -0.5 -0.4 -0.1 -0.5 -0.4 -0.1 - -0.1 Water Connection Fees -1.6 -0.6 -1.0 -1.7 -0.8 -0.9 - -0.9 Misc Capital Revenues -0.1 -0.0 -0.1 -0.1 -0.0 -0.1 - -0.1 Asset Sales -0.6 - -0.6 -7.3 -6.8 -0.5 - -0.5 Capital Revenues -32.8 -25.9 -6.9 -38.6 -39.6 1.0 -3.8 -2.8
Net Cost 67.4 157.8 -90.4 121.4 227.7 -106.3 87.4 -18.9
Rates (Renewals / Landfill / Tsfrs) -58.3 -58.3 - -61.3 -61.3 - - - Special Funds 2.2 -3.6 5.8 -4.3 -4.3 0.0 - - Planned C/F funded next year - -0.4 0.4 - -50.3 50.3 50.2 0.1 Available Funding Sources -56.1 -62.3 6.2 -65.6 -115.9 50.3 -50.2 0.1
Borrowing Required 11.3 95.5 -84.2 55.8 111.8 -56.0 37.2 -18.8
6.1 Capital Works Programme expenditure for the ten months is $100 million (37 percent of the annual budget). A further $60 million (22 percent of budget) is forecast to be completed in the remaining two months of the year, resulting in 59 percent of the programme being delivered (see graph below).
6.2 The forecast underspend after carry forwards is mainly due to savings on the following projects: • Stormwater – Styx catchment waterway detention and treatment facilities are not proceeding due to withdrawal of the developer ($2.4 million) • Christchurch wastewater treatment plant due to a combination of reduced project scope and pre-tender estimate coming in lower than budgeted ($3.9 million)
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• Roading – Wairakei/Woolridge intersection improvement which has been rebudgeted in the draft Long Term Plan ($0.8 million). • Strategic land - land acquisitions no longer required due to projects being cancelled. This is not a permanent saving, as it will be offset by an adjustment in the Long Term Plan for the years in which the land was planned to be transferred to the related project. • Other – fleet and plant asset purchases ($1.7 million) and unutilised capital governance pool ($0.5 million).
6.3 The forecast under spend is partially offset by over spends on a number of projects including: McCormack Bay culvert bridge ($0.6 million); Main Road 3 laning ($0.4 million); SharePoint Enterprise platform ($0.4 million); estuary pump station well renewal ($0.3 million); and HR online forms ($0.3 million). There is also unbudgeted expenditure for the District Plan Review hearings ($0.6 million).
2014/15 Capital Works Programme 280 260 Budget 240 Forecast 220 2014/15 Actual 200 2013/14 Actual 180 2012/13 Actual 160 140 120$m 100 80 60 40 20 0 Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Month
6.4 Group of Activity level variance commentary is shown in Appendix 2.
6.5 Financial results of significant (>$250,000) capital projects are shown in Appendix 3.
6.6 Forecast development contributions are lower than year to date because of the timing of central city rebates.
6.7 NZTA subsidy is lower than budget year to date and forecast, due to timing of projects. The shortfall will be carried forward to next year.
6.8 Borrowing for the Capital Programme is forecast to be $19 million less than budget mainly due to the savings mentioned in 6.2.
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7. EARTHQUAKE REBUILD
After Carry Year to Date Results Forecast Year End Results Forwards $m Actual Plan Var Forecast Plan Var Net C/F Result Infrastructure - SCIRT 315.5 362.7 -47.2 377.4 523.3 -145.9 145.9 -0.0 Infrastructure - Non SCIRT 15.8 39.3 -23.5 24.3 249.6 -225.3 220.3 -5.1 Transitional / Recovery Projects 6.8 6.7 0.1 13.0 61.1 -48.0 47.7 -0.3 Facilities Rebuild 29.0 98.0 -68.9 44.1 250.5 -206.4 191.1 -15.3 Unallocated Budget 0.8 1.1 -0.3 7.2 42.4 -35.2 35.2 -0.0 Expenditure 367.9 507.8 -139.8 466.1 1126.9 -660.8 640.2 -20.6
CERA Recoveries -142.3 -238.9 96.6 -166.2 -271.3 105.1 -109.0 -3.9 NZTA Recoveries -41.5 -5.0 -36.5 -63.6 -191.9 128.3 -129.9 -1.6 Insurance Recoveries -27.6 -40.4 12.9 -34.2 -150.5 116.3 -103.7 12.6 Other Recoveries -1.1 -0.1 -1.0 -2.3 -1.3 -1.0 - -1.0 Land Sales -3.0 - -3.0 -3.0 -45.2 42.2 -45.2 -3.0 Recoveries -215.4 -284.4 69.0 -269.3 -660.2 390.9 -387.8 3.1
Net Cost 152.6 223.4 -70.8 196.7 466.7 -269.9 252.4 -17.5
Rates (Renewals & Metro Levy) -45.4 -45.4 - -47.8 -47.8 - - - Housing Account 17.6 -6.5 24.1 16.1 -11.3 27.4 -8.2 19.2 EQ Recovery Fund -20.2 -20.1 -0.1 -20.2 -20.1 -0.1 - -0.1 Available Funding Sources -48.0 -72.0 24.0 -52.0 -79.3 27.3 -8.2 19.1
Borrowing Required 104.6 151.4 -46.8 144.8 387.4 -242.6 244.2 1.6
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7.1 The majority of SCIRT rebuild expenditure of $315 million year to date has been on wastewater projects, with expenditure forecast for the remainder of the year primarily on roading and wastewater projects. SCIRT is forecasting to be behind budget as a result of HIGG slowing release of projects into construction due to uncertainty around Crown funding caps. Non-SCIRT infrastructure expenditure is below plan year to date in all areas. The underspend in facilities year to date mainly relates to the Art Gallery repairs which are awaiting completion of seismic strengthening works and delayed housing, community facilities and heritage projects.
7.2 Total rebuild expenditure is forecast to be $661 million under budget, although $640 million of this is due to timing and is expected to be carried forward. This leaves an actual under spend of $21 million due to: • Non SCIRT solid waste – all projects completed, expected under spend ($3.2 million) • Insurance funded facilities rebuild due to uncertainty of funding.
7.3 Rebuild recoveries are below budget partly as a result of the above under spend and partly because the land sales insurance settlements are taking longer than planned. The CERA and NZTA variances after carry forwards are due to unplanned recoveries on water supply pump stations and greenspace facilities. Insurance variances are due to projects on hold awaiting outcome of insurance settlement negotiations.
7.4 Rebuild borrowing is forecast to be $243 million lower than budget this year, primarily due to project delays. This will be incurred in future years.
7.5 Details of life to date earthquake related costs and recoveries are shown in Appendix 2.
8. COMMITTEE CONSIDERATION
The Committee requested further information around the District Plan Review's unbudgeted costs and asked what cost controls are in place.
The Committee further requested information around what can be done to remedy the Rural Fire Management training result.
9. COMMITTEE AND STAFF RECOMMENDATIONS
It is recommended that the Council receive the report.
4. EARTHQUAKE CLAIMS UPDATE AS AT 30 APRIL 2015
Contact Contact Details General Manager responsible: Chief Financial Officer Officer responsible: Corporate Finance Manager
Author: Earthquake Claims Y Adrian Seagar DDI: 941 6345 Manager
1. PURPOSE AND ORIGIN OF REPORT
1.1 This report is a regular update to the Committee on insurance matters relating to the earthquakes. This report is normally produced quarterly but, as there is no Strategy and Finance Committee meeting in May, it includes an additional month to provide the most up to date information to the Committee. It provides details of the status of these matters as at 30 April 2015.
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2. EXECUTIVE SUMMARY
2.1 Attached are appendices with brief notes of explanation for:
2.1.1 Recoveries summary status as at 30 April 2015 (Appendix 1) – provides information on costs incurred and recoveries accrued and received.
2.1.2 Main Claim Head progress summary as at 30 April 2015 (Appendix 2) – provides a brief summary of the current insurance status for each claim head and the actions planned for the next two months.
2.1.3 Insurance update and progress on anchor projects as at 30 April 2015 (Appendix 3) – provides the project and insurance status and payment on claims’ details for each of the major facilities.
2.1.4 Earthquake claim progress summary as at 30 April 2015 (Appendix 4) – provides financial information for each of the main claim heads, including major facilities.
2.1.5. Building and Infrastructure Improvement Allowance balance as at 30 April 2015 (Appendix 5) – provides details of allocations made from the allowance and the current balance available.
2.2 Significant progress has been made in lodging claims, and it is expected that the majority of claims will be lodged before 30 June 2015.
3. COMMENT
3.1 Claim Status
3.1.1. Claims for all Council’s damaged assets have been lodged, with a total value at 30 April 2015 of $963 million. Work continues to progress on providing all supporting information required to finalise these claims.
3.1.2 The Crown – CERA paid SCIRT $48.3 million during the period for their estimated share of rebuild work.
3.1.3 Insurance claims – details of the status of each main claim head are outlined in Appendix 2. Councillors on the Insurance Sub Committee have been briefed on the reinsurance issues that are being worked through. Appendix 4 outlines financial information for each main claim head.
3.2 Building/Infrastructure Improvement Allowance Borrowing
3.2.1 Details of movements in the allowance since last reported are as follows:
Meeting $ Date Balance available for allocation per December 2014 Report $2,220,682 FIFA Sports pitches funding received reducing underwrite given n/a 150,000 Maces Road water main upgrade - not proceeding n/a 158,000 Ashgrove Terrace waste water pipe upsizing - not proceeding n/a 105,595 Balance available to be allocated as at 30 2,634,277 April 2015
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3.2.2 There are a number of projects that are being funded from the allowance ahead of insurance settlements. The insurance estimates at the time of Council funding approvals were $4.8 million, excluding the tranche 1 work approved in September. Any insurance proceeds for these projects will be credited to the allowance as funds are received. There is also a balance of $0.835 million allocated to pitch underwrites which will be credited to the allowance once recoveries are received, along with any loan repayment from the Christchurch Stadium Trust.
3.2.3 A full list of allocations made from the allowance is attached to this report as Appendix 5.
4. FINANCIAL IMPLICATIONS
4.1 There are no direct financial implications from this report.
5. COMMITTEE AND STAFF RECOMMENDATION
5.1 It is recommended that the Council receive the report.
5. DEBT WRITE OFF - CHRISTCHRCH YARNS LIMITED
Contact Contact Details Executive Leadership Team Chief Financial Officer N Member responsible: Officer responsible: Unit Manager City Water and Y Tim Joyce, 941 8159 Waste Author: Team Leader Corporate N Finance, Receivables and Banking
1. PURPOSE AND ORIGIN OF REPORT
1.1 The purpose of the report is to request that the Strategy and Finance Committee recommend to the Council that the debt of $20,818.04 including GST, owed by Christchurch Yarns NZ Limited (In Receivership) be written off.
2. EXECUTIVE SUMMARY
2.1 Council invoiced Christchurch Yarns NZ Limited for Trade Waste Charges for the period 1 October 2013 to 31 March 2014. On the 11 April 2014 Aston Wheelans Chartered Accountants were appointed Receiver of Christchurch Yarns NZ Limited (In Receivership). The Council was owed $18,102.64 and is an unsecured creditor.
3. BACKGROUND
3.1 In June 2014 the Receiver's first progress report advised unsecured creditors that, at that stage, it was unclear whether there would be any funds available for unsecured creditors.
3.2 In May 2015 Ashton Wheelans advised that trade creditors and other unsecured claims against the Christchurch Yarns NZ Limited amounted to over $5 million. The value obtained for the sale of the business assets and the estimated realisable value of the remaining debtors and residual stock is insufficient to repay the amounts owing to the secured creditors in full. This is primarily due to the realisable value obtained for the fixed assets being significantly less than the book value of these assets. There is no prospect of any funds being available from the receivership to unsecured creditors.
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4. FINANCIAL IMPLICATIONS
4.1 There are no financial implications. The debt was provided for in last year's financial accounts.
5. COMMITTEE AND STAFF RECOMMENDATION
It is recommended that the Council that the debt of $18,102.64 plus GST owed by Christchurch Yarns NZ Limited, be written off.
6. DEBT WRITE OFF - HIGHFIELD PARK LIMITED
Contact Contact Details Executive Leadership Team Chief Financial Officer N Member responsible:
Officer responsible: Unit Manager City Planning, Y Brigitte De Ronde, 941 8669 Author: Team Leader Corporate N Finance, Receivables and Banking
1. PURPOSE AND ORIGIN OF REPORT
1.1 The purpose of the report is to request that the Strategy and Finance Committee recommend to the Council that the debt of $96,817.77 plus GST owed by Highfield Park Limited ("Highfield"), be written off.
2. EXECUTIVE SUMMARY
2.1 The Council has invoiced Highfield Park Limited for administrative charges set under section 36(1)(a) of the Resource Management Act 1991 and for staff consultants costs of $375,730.30 in respect of Highfield's private plan change request (Plan Change 67). To date Highfield have paid $278,912.53. On 25 March 2015 Highfield was placed into liquidation by Tonkin & Taylor Limited.
2.2 We have been advised by the liquidator that there are no funds available for unsecured creditors.
3. BACKGROUND
3.1 Between 2011 and 2016 inclusive Council invoiced Highfield for administrative and consultants costs in respect to a private plan change.
3.2 Letters were exchanged from late 2013 onwards regarding payment as Highfield disputed the charges.
3.3 Legal proceedings commenced early 2014, and negotiations continued throughout the year.
3.4 Proceedings were filed with the District Court in December 2014 and served on Highfield in January 2015. Meanwhile Tonkin & Taylor Limited applied to put Highfield into liquidation.
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4. FINANCIAL IMPLICATIONS
4.1 There are no financial implications. The debt was provided for in last year's financial accounts.
5. COMMITTEE AND STAFF RECOMMENDATION
It is recommended to the Council that the debt of $96,817.77 plus GST owed by Highfield Park Limited, be written off.
7. DEBT WRITE OFF- GLOBAL DEVELOPMENTS (NZ) LTD
Contact Contact Details Executive Leadership Team Peter Sparrow, Directors N Peter Sparrow, DDI 941-8642 Member responsible: Building Control & City Rebuild, Building Control & City Rebuild Group
Officer responsible: Mark Urlich Y Mark Urlich, DDI 941- 8400
Author: Team Leader Corporate N Finance, Receivables and Banking
1. PURPOSE AND ORIGIN OF REPORT
1.1 The purpose of the report is to request that the Strategy and Finance Committee recommend to Council that the debt of $165, 831.93 (plus GST), owed by Global Developments (NZ) Limited be written off.
2. EXECUTIVE SUMMARY
2.1 Global Developments (NZ) Limited owe Council $165,831.93 (plus GST), for Development Contributions relating to twelve units at 369/371 Worcester Street, Linwood. The code of compliance certificate was issued before payment of the development contributions was made.
2.2 In February 2015 Council learned that Global Developments (NZ) Ltd had changed its name to Derby Grey Ltd and gone into voluntary liquidation.
2.3 The liquidator has advised that there are insufficient funds available to meet unsecured creditors.
3. BACKGROUND
3.1 In January 2014 Council issued a building consent to Global Developments (NZ) Limited, attached to the building consent was a Section 36 Building Act development contributions notice.
3.2 In June 2014 Council issued a code of compliance certificate to Global Developments (NZ) Limited for 369/371 Worcester Street before the invoice had been paid as a result of a processing error within the department concerned.
3.3 In August 2014 Global Developments (NZ) Limited sold the property to Housing New Zealand Limited.
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3.4 The development contributions invoice was raised 10 October 2014. On the same day Global Developments (NZ) Limited changed their name to Derby Grey Limited. The director, John Clancy, of Global Developments (NZ) Limited ceased being a director and on the 14 October a new director, Graham Hewer, was appointed
3.5 On the 20 October 2014 Derby Grey Limited was put into voluntary liquidation.
3.6 In February 2015, the Council was made aware that Global Developments (NZ) Limited had changed names and gone into voluntary liquidation and that there were insufficient funds available to meet unsecured creditors.
3.7 There was no Statutory Land Charge over the property and therefore, Housing New Zealand as the new owner is not liable for the development contributions.
3.8 To prevent this happening again several changes have been made:
3.8.1 A new processing check sheet has been developed to ensure all fees are paid in full before issuing a code compliance certificate. The process has been documented in the Building Consenting Authorities Quality Manual. Staff have received training in the new process.
3.8.2 The Building Control and Finance Departments are developing a joint paper recommending that account applications are centralised to provide a consistent level of scrutiny. There are several people, well known to Council staff, who in future will only trade with Council on a cash basis.
4. FINANCIAL IMPLICATIONS
4.1 This account had not previously been provided for and building consent revenue will need to be reduced by $165,831.93.
5. COMMITTEE AND STAFF RECOMMENDATION
It is recommended to the Council that the debt of $165,831.93 plus GST owed by Global Developments (NZ Limited), be written off.
PART B - REPORTS FOR INFORMATION
8. DEPUTATIONS BY APPOINTMENT
8.1 Ben Tothill, Agricultural and Pastoral Association
Mr Tothill, on behalf of the Agricultural and Pastoral Association, addressed the Committee in support of the Wigram Road Land Options report but requested that the lease be extended to the current 100 years. This provides greater security around the lease and an incentive to develop the land infrastructure.
Following questions from the members the Chairperson thanked Mr Tothill for his deputation.
9. DECLARATION OF INTEREST
The Committee noted that Councillor Gough declared an interest in Clauses 11 and 16.
COUNCIL 9. 7. 2015 141 Strategy and Finance Committee 18. 6. 2015
10. WIGRAM ROAD LAND OPTIONS - CANTERBURY AGRICULTURAL AND PASTORAL ASSOCIATION
The Committee decided to let the report lie on the table and requested that Staff come back with options which provide for the A & P Association to achieve their stated outcomes, providing potential return for the Council and an opportunity to maximize the value of the land.
11. CENTRAL CITY RECOVERY QUARTERLY MEMORANDUM - JANUARY TO MARCH 2015
The Committee considered a report updating it on the Central City recovery activities for the period January to March 2015.
The Committee decided to receive the report for information.
12. PROPOSED NEW DELEGATIONS REGISTER
The Committee decided to let this report lie on the table and that the Mayor, and Councillors Manji and Clearwater meet with Staff to set up a Workshop.
PART C – DELEGATED DECISIONS
13. APOLOGIES
There were no apologies received for this meeting.
14. RESOLUTION TO EXCLUDE THE PUBLIC
The Committee resolved that the resolution to exclude the public as set out on pages 325 and 326 of the agenda, be adopted.
The public were readmitted at 4.04pm
The meeting concluded at 4.05pm.
CONSIDERED THIS 23RD DAY OF JULY 2015
MAYOR
142 COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 6. 2015 ATTACHMENT 1 TO CLAUSE 1 143
ATTACHMENT ONE: Policy criteria if rebate option adopted
SMALL RESIDENTIAL UNITS DEVELOPMENT CONTRIBU TION REBATE POLICY
Developers are required to have checked infrastructure capacity BEFORE they decide to prepare a proposal and well before they apply for consents. Given that repairs to infrastructure are ongoing, localised damage and capacity limitations remain which may require on-site solutions involving additional development costs. This is particularly important in relation to storm and waste water. If you are thinking of building a small unit under this rebate please email stormwater.approvals@ccc MUST DO and [email protected] with details about the proposed unit location and request a PRE-CHECK check on capacity. The following information will be required for the assessment: Stormwater - Area of existing impervious surfaces on the site, and the additional area of impervious surfaces arising from the development Wastewater - Existing number of bedrooms on the site and the proposed additional number of bedrooms from the development. Further information about your options, if there are constraints, will be provided via these email contacts. Cr i teri a Description
Any location in the Christchurch City Council area if the development is allowed by the operative Location Plan or by resource consent.
Residential unit with a gross floor area between 35 - 59 square metres.
Type of To be eligible for a development contributions rebate, development contributions charges must development apply.
Trigger to A complete1 resource or building consent application has been lodged with the Council on or after qualify for the 1 August 2015 or is being processed2 by the Council on or after 1 August 2015 (i.e. the consent rebate starts has not yet been issued). when…
Expiry of The rebate scheme ends at 5pm on 31 July 2017 or when the rebate fund is fully subscribed scheme (whichever comes first).
Building must be under construction on or before 5pm on 31 July 2017.
Building A building is "under construction" when the developer provides evidence, to the Council's under satisfaction, that the foundation has been completed i.e. a minimum requirement is that the land construction has been cleared, excavated and reinforcing steel is in place for the concrete pour for the on or before foundations. 30 June 2020 The developer must provide the Council with supporting information that the development in ‘under construction’ before 5pm on 31 July 2017 to continue to qualify for a rebate.
Final entitlement to A development will be eligible for a rebate when it meets the above criteria AND provided the rebate rebate fund is not fully subscribed. confirmed when…
1 The amount of information that needs to be provided depends on the complexity of the application. It must be sufficient for the Council to understand the effects of the proposal and decide whether consent should be granted. Our Resource Consent Application Checklist provides a guide to the information requirements for more straightforward application at http://www.ccc.govt.nz/homeliving/goaheadbuildingplannings00/resourceconsent-s05/applicationprocess-s05-10.aspx 2 "being processed' means an original application is being processed - it does not include consents which have previously been issued but are returned for reconsideration for a minor variation such as an additional billboard. 144 COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 6. 2015 ATTACHMENT 2 TO CLAUSE 1 145 ATTACHMENT TWO: Policy/Strategy/Plan Alignment
A policy to support infill, intensification and affordable housing by incentivising Minor Residential Units is aligned with the following Plans and Strategies:
1. The Canterbury Regional Policy Statement (CRPS) directs the Council to enable medium density homes within the existing urban area around Key Activity Centres and neighbourhood centre. Development around Key Activity Centres aims to ensure good access to workplaces; commercial and community opportunities; recreational facilities and to public transport.
2. The Land Use Recovery Plan (LURP) has established targets for the supply of new homes for Greater Christchurch in the existing urban area (20,742 households to be supplied by 2028). New homes for the existing urban area will be provided through a process of intensification and infill development. Actions 2, 7, 19, 42 and 45 directs the District Plan Review to provide for housing choice, affordability, and intensification.
A key outcome sought by the Land Use Recovery Plan is that the range, quality and price of new housing meets the diverse and changing needs of those seeking to buy or rent, including the needs of a growing temporary rebuild workforce. The LURP recognises that a better supply of smaller, more affordable homes is needed to offer greater housing choice and meet changing housing needs. The LURP encourages more intensive housing types within existing urban areas as one means of providing smaller and more affordable housing options.
Relevant LURP actions are: LURP Action 7 - Promoting intensification and city living: Christchurch City Council is to develop a package of instruments to promote intensification and city living, including affordable and temporary housing. This may include financial tools, regulatory incentives, development contribution policies and other initiatives.
LURP Action 10 - Investigating of housing models: Central government and district councils to investigate mechanisms to encourage the provision and retention of affordable housing in proposed new residential developments.
3. Greater Christchurch Urban Development Strategy and Action Plan 2007 – (UDS) – 2010 Action Plan promotes integrated land use and infrastructure development, an appropriate housing mix, and housing that is affordable, sustainable, of a high quality and accessible to key services.
4. The current City Plan allows for Minor Residential Units with the minimum size of 45m2 for one bedroom units reducing to an absolute minimum of 35m2 for studios in the central city.
5. Christchurch City Council Community Outcomes
Development is focused on well-defined urban areas New urban areas are integrated with the existing urban land uses and towns; Suburban centres provide the focus for services, employment and social interaction; Household location and increased housing density are in line with urban development targets.
Christchurch has a range and choice of housing Christchurch has good quality housing; Christchurch has a range of housing types; there are affordable housing options in Christchurch; there is sufficient housing to accommodate residents
6. Replacement District Plan Mechanisms to increase the supply of new homes within the existing urban area of Christchurch City are proposed in the replacement District Plan (RDP). Providing for the diverse housing needs of residents is a priority for the RDP, which recognises that a range of section sizes and housing types, including affordable housing options is required. The RDP's Strategic Directions chapter has a policy to 'Provide opportunities for affordable housing development through increased housing densities in new urban areas and infill opportunities in existing urban areas, and greenfield land that is sufficient to meet housing demand' and states that:
'There is a particular need for social and affordable housing options, which were disproportionately represented in the housing stock lost following the earthquakes. In the longer term, a growing COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 6. 2015 ATTACHMENT 2 TO CLAUSE 1 146 population will increase demands for land for housing. Changes in the population, such as an ageing population, and in public perceptions and aspirations, will change the demand for different forms and locations of housing (including smaller houses)'.
The RDP's residential chapter has a housing supply objective of enabling a wide range of housing types, sizes, and densities. Policies include enabling small scale medium density social housing developments, and providing for a range of additional housing opportunities to meet residential recovery needs through redevelopment and additions to the existing housing stock and/or vacant land.
The replacement District Plan will enable intensification and infill development to occur more widely than is currently possible under the rules of the current operative Christchurch City Plan in the following zones: medium to high density development within the residential zones of the Central City multi-unit Residential Complexes in the proposed Residential Suburban Density Transition zone1 multi-unit Social Housing Residential Complexes in the Residential Suburban Density Transition zone and the Residential Suburban zone the Enhanced Development Mechanism (EDM), which may be used in parts of the proposed Residential Medium Density and Residential Suburban Density Transition zones the Community Housing Redevelopment Mechanism, which extends over ten geographical areas of Christchurch, currently zoned as Living 1 minor Dwelling Unit in the proposed Residential Medium Density and Residential Suburban Density Transition zones2 medium density development within the existing Living 3 zoned areas transitioning to the proposed Residential Medium Density zone medium density development within parts of existing Living 1 and 2 zoned areas transitioning to the proposed Residential Medium Density zone, around a selection of Key Activity Centres and Large Neighbourhood Centres the construction of two residential units on a site where one existed previously and was removed due to earthquake damage.
7. The Housing Accord (with central Government) is an agreement to work together to increase the number of affordable houses in the city, with the aim of: reducing the number of households in unaffordable housing by 10 per cent by September 2018 increasing the number of new houses costing less than $250,000 (excluding land costs) supplying an additional 700 social housing units by the end of 2016.
1 Multi-unit Residential Complexes and Social Housing Multi-unit Residential Complexes are enabled in the Residential Suburban Density Transition Zone and (for Social Housing) the Residential Suburban Zone. The provisions of the plan allow these types of development to achieve in excess of 30 households per hectare on an individual site. However, they are not required to achieve this by the CRPS. 2 A minor dwelling unit added to an existing section can achieve a household density of in excess of 30 households per hectare, depending on the parcel size. COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 2 147
Attachment 1 – Key Treasury Risk Positions as at 30 April 2015
1. Credit Risk The risk of financial loss arising from a counterparty’s inability or unwillingness to make payments to Council when due.
We manage this risk by ensuring that all treasury transactions are adequately documented, only dealing with acceptably-rated counterparties, and limiting the maximum amount of exposure to each counterparty.
Current actual exposure from cash, deposits, and other investments Counterparty Credit Rating Exposure Limit
Government & Semi-Government NZ Government n/a 0.0 unlimited LGFA > "A-" 24.8 100
Banks ANZ Bank "AA" band 76.4 150 ASB Bank "AA" band 22.0 150 BNZ Bank "AA" band 9.0 150 Kiw ibank "A" band 5.5 100 Rarobank "A" band 11.5 100 Westpac Bank "AA" band 8.0 150
Local Authorities Rotorua DC unrated 5.0 25 Tauranga CC > "BBB+" 5.0 40
Corporate Auckland International Airport > "BBB+" 3.5 10
Other Canterbury Museum Trust Board unrated 2.6 2.6 Endeav our I-cap unrated 0.9 0.9 Interstar NZ Millenium Trust "A" band 0.1 0.1 174.3
Current modelled exposure from interest rate hedging instruments Counterparty Credit Rating Market Value Buffer Exposure Limit ($m) ANZ Bank AA- -108.6 12.9 0.0 200 ASB Bank AA- 0.0 0.0 0.0 0 BNZ Bank AA- -14.5 1.6 0.0 200 Kiw ibank A+ 0.0 0.0 0.0 0 Westpac Bank AA- -56.4 6.0 0.0 200 -179.5 20.5 0.0
2. Liquidity Risk The risk of disrupted payments and/or increased cost of funding arising from having insufficient cash and committed borrowing facilities available to meet day-to-day operating and capital requirements.
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 2 148
We control this risk by ensuring that cash plus committed short-term borrowing facilities exceeds our cash-flow requirements over the coming 3-6 months.
Our liquidity position is supported by a $100m working capital and stand-by facility from BNZ. This facility expires in December 2015, but this expiry date will be extended prior to the end of June.
3. Funding Risk The risk of un-budgeted cost through the use of emergency funding lines arising from difficulty in accessing term borrowing.
We manage this risk by ensuring that debt maturities are adequately spread over time, so that only a manageable amount of borrowing is required in any financial year.
Current maturity profile (financial years) Attachment 1 – Key Treasury Risk Positions as at 30 April 2015
1. Credit Risk The risk of financial loss arising from a counterparty’s inability or unwillingness to make payments to Council when due.
We manage this risk by ensuring that all treasury transactions are adequately documented, only dealing with acceptably-rated counterparties, and limiting the maximum amount of exposure to each counterparty.
Current actual exposure from cash, deposits, and other investments Counterparty Credit Rating Exposure Limit
Government & Semi-Government NZ Government n/a 0.0 unlimited LGFA > "A-" 24.8 100
Banks ANZ Bank "AA" band 76.4 150 ASB Bank "AA" band 22.0 150 BNZ Bank "AA" band 9.0 150 Kiw ibank "A" band 5.5 100 Rarobank "A" band 11.5 100 Westpac Bank "AA" band 8.0 150
Local Authorities Rotorua DC unrated 5.0 25 Tauranga CC > "BBB+" 5.0 40
Corporate Auckland International Airport > "BBB+" 3.5 10
Other Canterbury Museum Trust Board unrated 2.6 2.6 Endeav our I-cap unrated 0.9 0.9 Interstar NZ Millenium Trust "A" band 0.1 0.1 174.3
Current modelled exposure from interest rate hedging instruments COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 2 149
Counterparty Credit Rating Market Value Buffer Exposure Limit ($m) ANZ Bank AA- -108.6 12.9 0.0 200 ASB Bank AA- 0.0 0.0 0.0 0 BNZ Bank AA- -14.5 1.6 0.0 200 Kiw ibank A+ 0.0 0.0 0.0 0 Westpac Bank AA- -56.4 6.0 0.0 200 -179.5 20.5 0.0
2. Liquidity Risk The risk of disrupted payments and/or increased cost of funding arising from having insufficient cash and committed borrowing facilities available to meet day-to-day operating and capital requirements.
We control this risk by ensuring that cash plus committed short-term borrowing facilities exceeds our cash-flow requirements over the coming 3-6 months.
Our liquidity position is supported by a $100m working capital and stand-by facility from BNZ. This facility expires in December 2015, but this expiry date will be extended prior to the end of June.
3. Funding Risk The risk of un-budgeted cost through the use of emergency funding lines arising from difficulty in accessing term borrowing.
We manage this risk by ensuring that debt maturities are adequately spread over time, so that only a manageable amount of borrowing is required in any financial year.
Current maturity profile (financial years) 400,000,000
300,000,000
200,000,000
100,000,000
0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Maturities New in future years
5. Interest Rate Risk The risk of adverse variation to budget, or unacceptable variability in interest costs from one year to the next, arising from movements in market interest rates.
We manage this risk by ensuring that a minimum proportion of projected debt is hedged at fixed interest rates, and that the proportion hedged declines slowly over time.
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 2 150
Current fixed rate profile (with projected debt and policy limits shown in blue) 2,200,000,000
2,000,000,000
1,800,000,000
1,600,000,000
1,400,000,000 Total Fixed 1,200,000,000 Potential Debt 1,000,000,000 Max Hedging
800,000,000 Min Hedging
600,000,000
400,000,000
200,000,000
0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Potential net debt projections are routinely reviewed, as the extent and timing of potential insurance settlements, asset sales, and capital expenditures are adjusted. The hedging profile will be adjusted where prudent. 400,000,000
300,000,000
200,000,000
100,000,000
0 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Maturities New in future years
5. Interest Rate Risk The risk of adverse variation to budget, or unacceptable variability in interest costs from one year to the next, arising from movements in market interest rates.
We manage this risk by ensuring that a minimum proportion of projected debt is hedged at fixed interest rates, and that the proportion hedged declines slowly over time.
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 2 151
Appendix 2 Debt written off - summary report
July August September October November December January February March April May June YTD Total %
Write Offs > $2000.00 2,047.95 19,575.89 6,888.84 12,060.38 15,064.02 3,294.23 11,464.04 - - - - - 70,395.35 36.24% Write Offs =/< $2000.00 27,768.91 17,997.38 16,690.49 10,191.70 11,515.44 8,301.04 7,929.94 6,938.69 10,383.50 6,127.25 - - 123,844.34 63.76% Total to approve 29,816.86 37,573.27 23,579.33 22,252.08 26,579.46 11,595.27 19,393.98 6,938.69 10,383.50 6,127.25 - - 194,239.69
Breakdown: Parking ------0.00% Residential Rents 5,782.16 2,071.82 10,848.89 3,800.85 1,874.72 5,120.91 58.30 191.59 154.47 883.43 30,787.14 15.85% Regulatory 9,315.00 2,188.68 - 8,958.70 962.14 - - 611.10 - 22,035.62 11.34% Dogs 1,668.00 1,146.00 488.50 - - 268.50 164.00 - - 186.00 3,921.00 2.02% Library 19,999.53 10,873.76 7,808.99 4,986.76 8,127.38 3,269.43 6,761.22 4,667.44 8,573.27 3,675.61 78,743.39 40.54% Sundry - 1,071.90 821.75 8,965.79 - - - 1,014.46 - 654.72 12,528.62 6.45% Recreation & Sport 2,367.17 2,518.90 1,186.24 1,404.09 1,343.99 1,032.73 946.42 1,015.41 1,044.66 727.49 13,587.10 7.00% Customer in Liquidation - - - - 169.35 - 11,464.04 - - - 11,633.39 5.99% Abandoned Vehicle ------0.00% Street Pole - 10,575.89 - 3,094.59 6,105.32 941.56 - 49.79 - - 20,767.15 10.69% Commercial - - 236.28 ------236.28 0.12% Others ------0.00% Total 2014-2015 29,816.86 37,573.27 23,579.33 22,252.08 26,579.46 11,595.27 19,393.98 6,938.69 10,383.50 6,127.25 - - 194,239.69 Total 2013-2014 19,108.74 14,081.04 13,492.72 11,445.99 12,043.83 11,157.35 9,306.04 6,070.97 104,909.40 32,015.18 16,089.82 27,403.59 277,124.67 Variance to Last Year 10,708.12 23,492.23 10,086.61 10,806.09 14,535.63 437.92 10,087.94 867.72 - 94,525.90 - 25,887.93 - 16,089.82 - 27,403.59 - 82,884.98 152 COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 153 Appendix 1 Level of Service – Exception Report (As at 30 April 2015) This appendix has been streamlined by approximately 50% after feedback from councillors in late 2014. It now contains a one page overview of LOS delivery, along with some brief analysis. This is followed by details of governance-level (LTP) performance targets on an exception basis (ie those that will not meet target, or which require intervention to achieve target.) Note that these targets will change in July 2015 to align with those set by the current Council in the Long Term Plan 2015.
Management-level (non LTP) measures, which are typically of a technical nature around unit cost, efficiency and compliance, have been removed from the appendix. However these are still monitored by the Executive Leadership Team and results will be reported to Council at year end.
· overall, governance and management levels of service show 85.7% of measures are forecast to meet targets · this exceeds the planned target of 85% and is in line with historical trends · those targets likely to fail (red) are dispersed across activities · focus on targets classed as requiring intervention (yellow) will help boost year end results · results, comments and remedial actions for individual targets are tracked overleaf COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 154 Levels of Service forecast to fail to meet target
City and Community Long-Term Policy and Planning Measure: 1.0.5 Implementation of Area Plans is monitored and reported to Council Target: Progress on the Belfast Area Plan implementation plan is reported once a year plus a bus trip to the area to update elected members Comments: The bus trip has been put on hold given the priority of the District Plan Review
Target: Progress on the South West Area Plan implementation plan is reported once a year plus a bus trip to the area to update elected members Comments: The bus trip is on hold while officers complete the District Plan Review.
Community Facilities Measure: 2.0.3 Increase occupancy and hours of use for Council community facilities Target: Increase peak hour usage of Council community facilities to at least 60% of available hours Results: 45% Comments: Utilisation has increased (around 1% YTD) Current target is set too high for average utilisation. Remedial Action: Utilisation target has been adjusted in draft LTP
Target: Increase use of Council community facilities to at least 40% of total hours available. Results: 25.6% Comments: Utilisation has decreased (around 4% YTD) typical for the April period. Current target is set too high for average utilisation. Remedial Action: Utilisation target has been adjusted in draft LTP
Customer Services and Online Channels Measure: 2.6.2 Provide a minimum number of walk-in hours at Council Service Centres Target: 52 hours per week of walk-in customer service at Halswell (pro-rata from late 2014) Remedial Action: Opening of Halswell Centre planned for Nov
Social Housing Measure: 2.4.3 Tenants of Council housing are satisfied with quality of tenancy service provided Target: At least 80% of Council housing tenants are satisfied with overall condition of their unit. Results: 68% Remedial Action: 812 tenants responded to this question, a response rate of 36%. Responses from the tenant satisfaction survey of 5 January 2015 indicate concerns from tenants around the level of maintenance works being completed on the City Housing units. Themes from tenants refer to redecoration, insulation and earthquake damage as areas of concern. Staff have implemented new processes with Community Energy Action throughout the year, to access funding to improve insulation and heating outcomes for vulnerable tenants. The current financial position of City Housing has caused a requirement to focus on Health & Safety works only and to cut planned works programmes and this will continue to impact on tenants' opinions around unit condition. Insurance funds are limited and are being prioritised to open closed units and build new units. Options to increase funding for social housing over time by establishing a Community Housing Provider and accessing Government subsidies is seen as a necessary way to resolve this issue without burdening the tenant with significant rent increases, or seeking funding for social housing from rates.
Target: At least 80% of tenants are satisfied with the quality of the tenancy service provided. COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 155 Results: 76% Remedial Action: The tenant satisfaction survey was sent to tenants in December 2014, with responses collated by 5 January 2015. There were 818 respondents that answered this question, a response rate of 36%. Staff will complete benchmarking studies to ensure that the threshold has been set in accordance with best practice and industry standard of other social housing providers across New Zealand. We have an understanding of concerns at specific complexes and are now focusing on community development activities towards these complexes. We continue to upskill our Tenancy Advisors to deliver the best customer service to our customers.
Christchurch Economic Development Leadership and Coordination Measure: 5.1.20 Visitors utilise services of Christchurch and Akaroa Visitor Information Centres Target: Akaroa Visitor Centre maintains visitor number levels in the range of 165,000 to 185,000 visitors annually for the duration of relocated cruise ship visits Comments: CCT no longer operates the Akaroa Visitor Centre Remedial Action: Removed from draft LTP
Target: Akaroa Visitor Centre will be open from 8.30-5.00 daily (winter hours are 10.00 – 4.00) Remedial Action: Removed from draft LTP
Cemeteries Measure: 6.4.1 Cemetery grounds are secured and maintained to specifications so they are clean, tidy, safe and functional Target: At least 95% of Urban Parks contract technical specifications pertaining to cemetery grounds facilities are met. Results: Independent inspection results for April were 91% Comments: Currently there is a misalignment in score presented by the contractor with independent inspections Council is now reporting on the independent score. It is not possible for the contractor to achieve the target of 95% by the end of the year Remedial Action: Audit results and remedial actions reviewed at fortnightly operational meetings
Measure: 6.4.3 Response time to burial plot applications Target: All applications for interment confirmed within 1 working day of receiving application. Results: Some applications not processed within one working day. Comments: Customer (funeral directors) expectation is for CCC to turn around applications within one day. Application processing was not able to meet the level of service for all applications due to new staff undertaking the process at a time that an increase in the volume of applications received occurred. Remedial Action: Ensure that this timeline is recognised and used for prioritising workloads for staff.
Neighbourhood Parks Measure: 6.0.1 Neighbourhood Parks are maintained to specifications so parks are clean, tidy, safe and functional Target: At least 95% of Urban Parks contract technical specifications pertaining to neighbourhood parks are met. Results: Independent inspection results for April were 91% Comments: Currently there is a misalignment in score presented by the contractor with independent inspections Council is now reporting on the independent score. It is not possible for the contractor to achieve the target of 95% by the end of the year Remedial Action: Audit results and remedial actions reviewed at fortnightly operational meetings
Rural Fire Management Measure: 6.7.6 Firefighting personnel meet National Rural Fire Authority (NRFA) minimum COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 156 training standards. Target: Each of the four Voluntary Rural Fire Forces has at least one member who has obtained the 'Crew Leader' national training standard by 30/06/2015. Results: Not achievable. Currently have no industry training entity to lodge unit standards with, as per the requirement to comply with National Training Standards. Only one of the 4 VRFF has a qualified Crew Leader to the approved standard. Comments: Significant additional training required for Crew Leaders in the Duvauchelle and Wairewa VRFF to get them to minimum standard. Remedial Action: Individual training plans to be implemented for identified Crew Leaders pending the outcome of advice received from the National Rural Fire Authority.
Sports Parks Measure: 6.1.1 Sports Parks are maintained to specifications so parks are clean, tidy, safe and functional Target: At least 95% of Urban Parks contract specifications pertaining to sports parks are met. Results: Independent inspection results for March were 91% Comments: Currently there is a misalignment in score presented by the contractor with independent inspections Council is now reporting on the independent score. It is not possible for the contractor to achieve the target of 95% by the end of the year Remedial Action: Audit results and remedial actions reviewed at fortnightly operational meetings
Residual Waste Collection and Disposal Measure: 8.1.1 Tonnage of residual waste sent to Kate Valley from Christchurch Target: Reduction of refuse disposed of to Kate Valley Landfill measured in kg / person / year: 540 kg/person Results: 838 kg/person Comments: Waste to landfill increased Remedial Action: Ongoing monitoring, targets have been reassessed for next year
Building Consenting and Inspections Measure: 9.1.7 Develop and implement processes to enable Code Compliance Certificate (CCC) applications to be processed in a timely manner, to enable faster issue of CCCs Target: The minimum level of service is the statutory requirement to issue 100% of CCCs within 20 working day from the date of request (note: once the new processes are in place, new quantitative levels of service will be set with Council). Results: Residential 94% Commercial 85% Comments: CCC processes have been developed and implemented improving the quality of applications and increasing the speed CCCs can be issued. Remedial Action: The target was substantial compliance as assessed through accreditation. Accreditation was achieved in December 2014. New targets developed for 2015/16.
Building Policy Measure: 9.3.2 Notify relevant building related claims to insurer Target: Notify 100% of building related claims to brokers within 10 working days Results: YTD = 10 of 33 = 30% within 10 days Comments: Staff resourcing hindered process and workload. 100% target was to be revised during AcMP/LTP/AP review, although deadlines have been "agreed with insurer" to be acceptable outside 10 days. However, the positive progression on the database development and reporting has improved the ability for more accurate records. This is shown in the changing figures throughout the year. Remedial Action: Recruitment is now completed. New staff member started on 20/04/2015.
Land and Property Information Services COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 157 Measure: 9.4.8 Provide meeting records to all parties in attendance Target: Provide meeting records within two working days of the meeting date for 90% of consent preparation meetings Results: Currently achieving 87% of target. Comments: Although trending up it is unlikely we will achieve 90% LOS before year end. Remedial Action: Manager to continue providing commentary with weekly statistic emails to Team Managers requesting their support in achieving KPI. Regular discussions also taking place. Public Advice contacting meeting attendees when minutes not returned within 1 day internal KPI. Unit Managers copied into reminder email when minutes not returned within 1 day KPI.
Measure: 9.4.10 Process Project Information Memoranda (PIMs) Target: Process 100% of Project Information Memorandum applications within 20 working days (excl Christmas period of closure). Results: YTD 99% Remedial Action: Check lodgements every week to ensure PIM tasks are started and check the PIM dials in Connect daily
Resource Consenting Measure: 9.2.1 % of simple resource consents processed within statutory timeframes Target: 100% within 10 working days Results: YTD 7/8 88% Remedial Action: No remedial action as 100% achieved for month and one missed for financial year.
Measure: 9.2.2 % of complex resource consents processed within statutory timeframes Target: 100% within the statutory timeframes Results: 167/170 98%; YTD 197/199 99% Comments: Three applications went over time. Remedial Action: Addressing by way of a post mortem of those consents.
Measure: 9.2.3 % of Central City land use consents processed within timeframes Target: 100% within 10 working days Results: 6/9 67%; YTD 88/101 87% Comments: Three applications exceeded internal timeframe. Remedial Action: Very difficult to meet timeframe due to complexity and present high workloads. At the moment need to prioritise statutory timeframe over stretch targets such as these.
Measure: 9.2.4 % of Permitted Temporary Accommodation applications processed in timeframes Target: 100% within 3 working days Results: YTD 4/5 80% Comments: 100% achieved for the month. Remedial Action: No remedial action proposed as 100% achieved for the month and only one application over time for the year.
Measure: 9.2.5 % of Site Specific Temporary Accommodation applications processed within timeframes Target: 100% within 5 working days Results: YTD 18/36 50% Remedial Action: Very difficult target to meet due to increased complexity of the applications and increased workloads overall. COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 158 Measure: 9.2.8 % of simple subdivision consents processed within statutory timeframes Target: 100% within 10 working days Results: YTD 7/8 99% Comments: 100% achieved for month. Remedial Action: No action proposed as 100% achieved for month and 99% being maintained overall year to date.
Measure: 9.2.10 % ‘Engineering sign-off of infrastructure’ subdivision certification (s223) issued Target: 100% within 10 working days Results: YTD 99% Comments: 100% achieved for month. Remedial Action: No action proposed as 100% achieved for the month and 99% being achieved overall.
Active Travel Measure: 10.1.1 Mode Share: Ensure proportion of all trips made by active means (cycling) Target: Increase baseline result from 2013/14 by 0.5% Results: As previously reported decreased from 3.1% to 2.8%
Road Network Measure: 10.0.2 Mode Share: Proportion of trips by private motor vehicles Target: The proportion of private trips made by private vehicle: Decrease baseline result from 2013/14 by 1.5% Results: 0.5% decrease Comments: Unlikely to get to 1.5% Remedial Action: Continue with Public Transport and active mode infrastructure investment and implementation
Water Supply Measure: 12.0.2 Manage risk to potable water supply (microbiology) Target: Microbiological and health significant chemical water quality meets current NZ Drinking Water Standards for rural supplies each year as assessed by Community and Public Health Comments: Pigeon Bay water supply has exceeded the maximum number of allowable E. coli transgressions for this Financial Year (0 transgressions allowed, 1 transgression at water treatment plant and 1 transgression in the distribution system). Little River water supply has exceeded the maximum number of allowable E. coli transgressions for this Financial Year (0 transgressions allowed, 1 transgression at water treatment plant). Remedial Action: Keep monitoring as per the DWSNZ
Measure: 12.0.2 Manage risk to potable water supply (grading) Target: Move ‘Da’ to ‘Ba’ grading for the Northwest supply zone by December 2015 Comments: Upgrades not complete. One year sample results then required Remedial Action: Will miss target date
Target: Undertake improvements to achieve ‘Cc’, or better, risk grading from the Ministry of Health for all rural area water supplies by December 2014 Comments: Akaroa and Little River supplies upgrades not complete. One year sample results then required Remedial Action: Missed target date
Levels of service for which intervention is required to meet target COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 159
City and Community Long-Term Policy and Planning Measure: 1.0.18 Provide pre-application urban design advice to developers Target: Developers are satisfied with the clarity, consistency and timeliness of advice provided - target to be set once baseline established. Remedial Action: To consider in light of LTP (fees and charges) and urban design technical advice as part of the consent process which has existing monitoring
Build Stronger Communities Measure: 2.2.6 Provide Safety Projects to work towards making Christchurch safer Target: At least 66% surveyed perceive their neighbourhood is reasonably safe at night-time. Comments: Restructure underway. Remedial Action: Working with team.
Target: At least 81% of respondents who perceive that their neighbourhood is reasonably safe in the daytime. Comments: Restructure is underway. Remedial Action: Working with team.
Target: Maintain 100% of safety standards to achieve Safe City accreditation every 5 years Comments: Restructure is underway. Remedial Action: Working with team.
Community Grants Measure: 2.3.1 Effectively administer the grants schemes Target: Maintain at least 85% satisfaction with funding advice and the grant process being timely, clear and understandable (across a sample of organisations). Comments: Restructure has affected time of survey. Inappropriate to survey in the middle of a new funding round. Remedial Action: Survey post 2015/16 round closes.
Christchurch Economic Development Leadership and Coordination Measure: 5.1.22 CCT continue an active communication programme with media and trade Target: Familiarisations carried out with 140 media individuals, per annum Comments: For Q1-Q3 CCT have carried out media familiarisations with 102 individual media. Q3 specifically accounted for half of this number because it is the quarter most media travel and the ICC Cricket World Cup brought 20 media to the city and region. Please note that this is considered “not on track” as Tourism New Zealand have an amended strategy from previous years that focuses on lower numbers but more high impact files. This has affected the number of media individuals that come through the region as the majority are brought to the city and region through TVNZ’s media programme Remedial Action: TVNZ change of emphasis is impacting on target but beyond CCT control
Garden and Heritage Parks Measure: 6.2.11 Proportion of visitors satisfied with the appearance of garden and heritage parks Target: At least 85% Comments: Previous years have not reached this target, with reduced budgets unlikely to achieve as maintenance will suffer as a consequence Remedial Action: Work within budgets to achieve target
Regional Parks COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 160 Measure: 6.3.5 Proportion of customers satisfied with their experience of regional parks Target: At least 90% Comments: Some closed parks and capped budgets may mean satisfaction % not met Remedial Action: Review when ratings released
Measure: 6.3.8 Parks Maintenance contract managed to ensure contractor performance meets requirements Target: The contract is managed in accordance with the contract management plan’s performance criteria. Results: Contactor is not meeting targets. Remedial Action: New contracts starting 1 July address this issue through clear audit trail.
Rural Fire Management Measure: 6.7.6 Firefighting personnel meet National Rural Fire Authority (NRFA) minimum training standards. Target: At least 50% Voluntary Rural Fire Force members have obtained the 'Basic Fire Fighter' national training standards Results: Currently only at 38% compliance following December round of training Comments: Working with Duvauchelle and Wairewa VRFFs to complete required training. Reliant on attendance of volunteers at scheduled training. Remedial Action: Schedule further training for autumn period
Target: Each of the four Voluntary Rural Fire Forces has at least one member who has obtained the 'Pump Operator' national training standard. By 30/06/2015 Results: Currently 2 of the 4 VRFF have qualified pump operators. Comments: Additional training required for Duvauchelle and Wairewa VRFF to achieve standard. This is to be scheduled for the autumn period. Achievability will depend on availability of identified volunteer personnel to attend training. Remedial Action: Training currently being scheduled.
Events and Festivals Measure: 7.2.1 Manage and develop iconic events Target: NZ IceFest to achieve icon event criteria by October 2016 Comments: Is currently being reviewed
Residual Waste Collection and Disposal Measure: 8.1.1 Tonnage of residual waste sent to Kate Valley from Christchurch Target: Operative Waste Management & Minimisation Plan target 320 kg / person / year by 2020 Results: 838 kg/person Comments: Reflects impact of earthquake in short term Remedial Action: Target to be revised when preparing the next Long-Term Plan
Building Consenting and Inspections Measure: 9.1.12 Carry out building inspections in a timely manner Target: Carry out 99% of inspections within 3 working days. Results: Average Residential 5 days Average Commercial 2 days Comments: A number of new inspectors joined us in April, good impact on timeframes. Remedial Action: We continue to monitor this target.
Building Policy COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 161 Measure: 9.3.8 Review the causes of settled claims and put steps in place to limit future events Target: Ensure that the outcomes of annual reviews lead to updating of policies, where and if required, to reduce the number of new general negligence (building-related) claims Comments: In conjunction with external legal providers, training scheduled for the building group 26.03.15. This training is specifically targeted at matters arising from litigation and is targeted as fitting this void. Being provided in conjunction with policy team. Remedial Action: Template has been designed and agreed with UM Building Policy. Due to triaging this matter will be progressed once LEX reporting and data cleansing has been completed. Training was provided by external providers to assist group performance.
Target: Identify and report, with appropriate recommendations, on the contributing factors in claims that have settled in the Fund Year Comments: In conjunction with external legal providers, training scheduled for the building group 26.03.15. This training is specifically targeted at matters arising from litigation and is targeted as fitting this void. Being provided in conjunction with the policy team. Remedial Action: Template has been designed and agreed with UM Building Policy. Due to triaging this matter will progress once LEX reporting and Data cleansing has been completed. Training was provided form external providers to assist group performance.
Measure: 9.3.10 Review the causes of settled weathertight-related claims and put steps in place to limit future events Target: Ensure that outcomes of annual reviews lead to updating of appropriate policies to reduce the number of new weathertight-related claims Comments: We have not yet seen the benefit of resourcing: the wider project is nearing completion adding to the comments in 9.3.8. Alternate training with Council's technical experts has been planned. Although the date is yet to be confirmed Maynard Marks have committed to this training. Remedial Action: Template has been designed and agreed with UM Building Policy. Due to triaging this matter will be progressed once LEX reporting and data cleansing has been completed. Training was provided by external providers to assist group performance.
Target: Identify and report on the contributing factors in weathertight-related claims that have settled in this Fund Year with appropriate recommendations Comments: We have not yet seen the benefit of resourcing issues. Alternate training with Council's technical experts has been planned. Although the date is yet to be confirmed Maynard Marks have committed to this training. Remedial Action: Template has been designed and agreed with UM Building Policy. Due to triaging this matter will be progressed once LEX reporting and data cleansing has been completed. Training was provided by external providers to assist group performance.
Licensing and Enforcement Measure: 9.0.8 Complaints in relation to noise are responded to within one hour Target: 90% Results: YTD 8603/9655 = 89% Comments: Target is now being met on a monthly basis with initiatives implemented by contractor. Overall YTD figure has improved from 87% to 89%. Remedial Action: Documented meetings will continue with senior management of contractor and feedback given on positive achievement.
Active Travel Measure: 10.1.9 Ensure resident satisfaction: with footpath quality Target: Maintain resident satisfaction with footpath quality at least baseline from 2012/13 (excluding red zoned areas) Comments: Last year's results not favourable, Customer survey results expected to be improved COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 3 162 Remedial Action: Continue to carry out repairs within budget available
Road Network Measure: 10.0.3 Resident satisfaction with roadway quality Target: Residents satisfied with roadway quality: Maintain at least the same as baseline result from 2012/13 Comments: Last year's results not favourable, Customer survey results expected to be improved Remedial Action: Continue to carry out repairs with budget available
Wastewater Collection Measure: 11.0.1 Provide wastewater collection in a safe, convenient and efficient manner (customer satisfaction) Target: Maintain customer satisfaction with wastewater services: at least 80% Comments: Unlikely to meet. Not met last year. Positive news in that there were no overflows reported during the 32mm of rain over one day in mid/late April Remedial Action: SCIRT to complete programme Enable to complete rollout Follow Wastewater wet weather plan in lead up to and during rain events Water Supply Measure: 12.0.2 Manage risk to potable water supply (customer satisfaction) Target: At least 90% customers satisfied with the water supply service Comments: Increasing break rate in water mains has reduced customer confidence in the water supply network Remedial Action: Increased break rates will be with us for many years to come. Monitoring contractor response times is important in gaining customer satisfaction COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 3 Appendix 2 – Financial Performance as at 30 April 2015 163
Activities Operating Results
Year to Date Results Year End Forecast
$000's Note Actual Plan Variance Forecast Plan Variance Net C/F Result City & Community Long-Term Policy & Planning 1 6,455 9,005 (2,550) 9,081 10,989 (1,908) - (1,908) District Plan 2 11,505 6,695 4,810 14,788 8,174 6,613 - 6,613 Heritage Protection 3 8,075 10,015 (1,940) 11,206 11,356 (150) - (150) Capital Revenues 4 - - - - (3,520) 3,520 (1,741) 1,779 City Development 26,035 25,715 320 35,075 26,999 8,075 (1,741) 6,335 Building Strong Communities 5 3,551 4,527 (976) 5,339 5,584 (246) - (246) Community Facilities 6 1,820 2,411 (591) 2,243 2,889 (646) 549 (97) Community Grants 13,267 13,179 89 14,986 15,030 (44) - (44) Social Housing 7 10,153 14,062 (3,908) 12,316 16,393 (4,077) 4,473 396 Civil Defence Emergency Mgmt 989 1,261 (272) 1,362 1,532 (170) - (170) Customer Services 8 1,327 1,763 (435) 1,795 1,994 (199) - (199) Capital Revenues 9 (19,427) (82) (19,345) (20,691) (1,346) (19,345) - (19,345) Community Support 11,681 37,120 (25,439) 17,351 42,078 (24,728) 5,022 (19,706) Art Gallery and Museums 10 13,265 15,208 (1,944) 14,544 16,850 (2,306) - (2,306) Libraries 11 26,403 26,331 72 31,548 31,779 (231) 331 101 Transport and Environmental Education 731 879 (148) 960 1,030 (70) - (70) Capital Revenues 12 (2,314) (25,581) 23,267 (6,134) (31,023) 24,888 (25,764) (876) Cultural and Learning Services 38,086 16,838 21,248 40,918 18,636 22,282 (25,433) (3,151) City Governance and Decision Making 13 9,444 9,030 414 11,190 10,970 220 - 220 Public Participation in Democratic Processes 104 75 30 89 89 0 - 0 Communications, Engagement & Consultation 14 2,506 3,297 (791) 3,405 5,898 (2,493) 2,490 (3) Democracy & Governance 12,055 12,401 (347) 14,685 16,958 (2,273) 2,490 217 Civic and International Relations 919 1,046 (128) 1,190 1,271 (81) - (81) Chch Economic Development Leadership 6,643 6,713 (71) 7,784 7,924 (140) - (140) City Promotion 2,282 2,271 11 2,923 2,923 (0) - (0) Economic Development 9,843 10,031 (188) 11,897 12,118 (221) - (221) Neighbourhood Parks 15 11,708 11,086 622 13,374 13,061 313 1,928 2,242 Sports Parks 16 7,816 8,013 (196) 9,341 9,714 (373) - (373) Garden & Heritage Parks 17 7,202 8,983 (1,780) 9,003 10,689 (1,687) 1,269 (417) Regional Parks 18 6,648 8,072 (1,424) 9,064 9,879 (814) 400 (414) Cemeteries 778 788 (10) 1,028 992 36 - 36 Harbours & Marine Structures 19 115 (109) 224 327 (41) 368 - 368 Rural Fire Fighting 539 753 (214) 761 905 (145) - (145) Capital Revenues 20 (4,070) (4,195) 126 (2,234) (5,000) 2,766 (158) 2,608 Parks & Open Spaces 30,737 33,390 (2,652) 40,664 40,198 466 3,440 3,906 Stormwater Drainage 21 19,142 19,162 (20) 23,738 22,836 902 - 902 Flood Protection 189 293 (104) 243 358 (115) - (115) Capital Revenues 22 (27,482) (53,043) 25,561 (32,944) (53,294) 20,350 (23,656) (3,305) Stormwater Drainage & Flood Protection (8,151) (33,588) 25,437 (8,962) (30,100) 21,138 (23,656) (2,518) Recreation and Sports Services 23 13,033 13,874 (841) 15,701 16,673 (972) 676 (296) Events & Festivals 4,600 4,884 (283) 5,431 5,529 (98) - (98) Capital Revenues 24 (3,483) (3,721) 238 (4,220) (13,499) 9,279 (9,691) (412) Recreation and Leisure 14,149 15,036 (887) 16,913 8,704 8,209 (9,015) (806) COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 3 164 Year to Date Results Year End Forecast
$000's Note Actual Plan Variance Forecast Plan Variance Net C/F Result Recyclable Materials Collection & Processing 5,155 5,273 (118) 6,377 6,423 (46) - (46) Residual Waste Collection & Disposal 25 8,860 11,096 (2,236) 11,523 13,171 (1,648) - (1,648) Organic Material Collection & Composting 26 11,178 11,356 (178) 13,596 13,833 (237) - (237) Commercial/Industrial Waste Minimisation 236 360 (123) 427 505 (77) - (77) Capital Revenues (8) (108) 99 (112) (108) (4) - (4) Refuse Minimisation & Disposal 25,421 27,977 (2,556) 31,812 33,825 (2,013) - (2,013) Licensing and Enforcement 27 1,436 3,377 (1,941) 2,626 4,536 (1,910) - (1,910) Building Consenting & Inspections 2,528 2,211 317 2,947 2,463 485 - 485 Resource Consenting 28 1,331 1,700 (369) 1,631 1,994 (364) - (364) Building Policy 29 1,055 3,267 (2,212) 4,132 4,304 (172) - (172) Land & Property Information Services 30 (1,476) (443) (1,033) (1,715) (519) (1,196) - (1,196) Regulatory Services 4,874 10,112 (5,238) 9,621 12,778 (3,157) - (3,157) Road Network 31 55,156 53,218 1,938 67,962 63,709 4,253 - 4,253 Active Travel 32 11,469 12,060 (591) 14,035 14,581 (547) - (547) Parking 33 (806) (1,218) 413 (648) (1,504) 856 - 856 Public Transport Infrastructure 34 5,580 2,071 3,509 6,024 2,402 3,622 - 3,622 Capital Revenues 35 (56,232) (20,921) (35,311) (79,715) (227,929) 148,214 (150,415) (2,200) Provision of Roads & Footpaths 15,167 45,209 (30,043) 7,657 (148,742) 156,399 (150,415) 5,984 Wastewater Collection 36 28,558 27,942 616 31,823 32,058 (235) - (235) Wastewater Treatment & Disposal 37 10,829 13,744 (2,916) 15,775 17,062 (1,287) - (1,287) Capital Revenues 38 (134,336) (195,818) 61,482 (135,832) (224,278) 88,446 (88,136) 310 Treatment & Disposal of Sewage (94,949) (154,132) 59,183 (88,234) (175,158) 86,924 (88,136) (1,212) Water Supply 39 34,552 22,834 11,718 41,367 26,739 14,628 - 14,628 Water Conservation 14 102 (88) 14 106 (92) - (92) Capital Revenues 40 (12,712) (6,845) (5,867) (12,288) (16,939) 4,651 (4,190) 461 Water Supply 21,854 16,091 5,763 29,092 9,905 19,188 (4,190) 14,997 Groups of Activities 106,802 62,199 44,602 158,489 (131,800) 290,289 (291,634) (1,344) Corporate Revenues & Expenses 41 (346,499) (332,492) (14,007) (382,668) (432,539) 49,872 (40,380) 9,491 ISPs & Eliminated Internals 42 3,421 2,066 1,355 8,778 3,454 5,325 127 5,452 Net Cost of Service (excl Vested) (236,276) (268,227) 31,951 (215,400) (560,886) 345,486 (331,887) 13,599 Misc P&L Unallocated (20) - (20) (11) - (11) - (11) Vested Asset Income 43 (20,863) (3,054) (17,809) (21,478) (3,665) (17,813) - (17,813) CCC Net Cost of Service (257,159) (271,281) 14,122 (236,890) (564,551) 327,662 (331,887) (4,225)
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 3 165
Notes
1. City and Community Long-Term Policy & Planning favourable variances are due to a delay in implementing several projects due to staff being fully engaged with District Plan Review. 2. District Plan unfavourable variances relate to unbudgeted District Plan Review hearing costs partially offset by a CERA contribution towards these costs. Forecast has increased following an in-depth review of costs. 3. Heritage Protection year to date favourable variance is due to the timing of heritage incentive grant payments. 4. City Planning & Development Capital Revenues forecast unfavourable variance is because of consenting phase delays to the Sign of the Takahe and Mona Vale projects. 5. Building Strong Communities favourable variances are due to late commencement of Safer Christchurch and Strengthening Communities projects. 6. Community Facilities are below budget because of delays to community facilities earthquake works due to uncertainty around insurance funding. This has been signalled to be carried forward. 7. Social Housing earthquake repair works are delayed and it has been decided not to carry out BAU maintenance works in conjunction with earthquake works due to funding constraints. The savings are partially offset by the cost of additional staff introduced as a result of the restructure. Savings have reduced this month due to the demolition of housing units at Airedale Courts and Osborne Street. 8. Customer Services favourable year to date variance is related to the cancellation of the call centre contract. Forecast savings from contract termination are partially offset by additional in-house staff costs required to provide 24 hour coverage of the phones. 9. Community Support Capital Revenues favourable variances are due to the receipt of the final EQC payment for Social Housing earthquake repairs. 10. Art Gallery and Museums favourable variances are due to savings as a result of the delayed reopening of the Art Gallery. These are partially offset by the inability to achieve planned savings on the Canterbury Museum grant ($131k). 11. Libraries year to date and forecast unfavourable variance is due to the demolition of Linwood Library. This is partially offset by the delayed opening of Halswell library and existing vacancies within the unit. 12. Cultural & Learning Services Capital Revenues are lower than budgeted due to delays to Art Gallery repairs and libraries rebuild. Forecast recoveries have been reduced this month to reflect Art Gallery seismic strengthening work being undertaken instead of planned repairs. 13. City Governance and Decision Making unfavourable variances are mainly due to the Cameron Partners review and legal costs for supporting red zone insurance court proceedings. 14. Communications, Engagement and Consultation year to date under spend is due to the timing of consultants’ fees which are forecast to be on budget. Forecast favourable variance is due to the Sensing Cities initiative; $2.5m has been signalled as carry forward. 15. Neighbourhood Parks unfavourable variances are mainly due to over spend in maintenance costs and reduced gravel extraction fees and nursery plant sales. 16. Sports Parks favourable variances are due to an under spend on the autumn ground renovation programme along with lower staff costs due to vacancies. 17. Garden and Heritage Parks favourable variances are because of delayed earthquake projects which have been signalled as carry forwards. 18. Regional Parks favourable variances are mainly due to maintenance and consultants fees under spend in the earthquake Geotech Mitigation area. 19. Harbours & Marine Structures unfavourable variances are due to unbudgeted survey costs to ascertain safety of assets. 20. Parks and Open Spaces Capital Revenues unfavourable variances are because Parks development contributions are lower than planned. 21. Stormwater Drainage unfavourable forecast variance is due to the work done to improve the resilience of the network and a rates cost increase due to the last general revaluation. 22. Stormwater Drainage & Flood Protection Capital Revenues unfavourable variances are due to rebuild expenditure being behind plan. 23. Recreation and Sports Services favourable variances are mainly due to an under spend on earthquake projects, including the demolition of Porritt Park pending report outcome. Operational savings have been achieved in sporting facilities and programmes, but these are partially offset by increased Cricket World Cup costs (forecast over spend $0.5m). 24. Recreation and Leisure Capital Revenues unfavourable variances are due to spend for the Athletics Track and East Pool projects being behind budget and delayed payment to CERA for the Metro Sports facility. COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 3 25. Residual Waste Collection and Disposal favourable variances are due to increased dumping 166 volumes at Burwood Landfill. The forecast is partially offset by the loss of EcoCentral rebate. 26. Organic Material Collection & Composting favourable forecast variance is mainly due to service contract savings due to lower volumes collected. 27. Licensing and Enforcement favourable variances are mainly because of cost savings due to staff vacancies across the unit, reduced noise control callouts and fewer district licensing committee hearings. Higher revenues, in particular liquor licence fees and parking enforcement, are also contributing. 28. Resource Consenting favourable variances are due to the high number of notified and non-notified resource consent applications received. 29. Building Policy favourable year to date variance is mainly due to the timing of Weathertight homes claims which are forecast to be on budget. The favourable forecast is due to higher building accreditation fees. 30. Land and Property Information Services favourable variances relate to higher volume driven LIMs and PIMs revenues. 31. Road Network unfavourable variances are mainly due to unbudgeted costs for the March/April 2014 storm damage, settlement of a contractor dispute and higher equipment maintenance costs for CTOC. 32. Active Travel favourable variances relate to reduced maintenance works to offset the road network over spend. In addition staff costs are below budget due to vacancies. 33. Parking unfavourable variances are due to unbudgeted temporary off street sites being opened, the final charge for the lease of Oxford Terrace car park and lower on-street parking revenues. 34. Public Transport Infrastructure unfavourable variances are due to a loss on the sale of the old central city bus exchange. 35. Provisions of Roads & Footpaths Capital Revenues year to date favourable variances are mainly because of higher earthquake recoveries due to a higher spend by SCIRT on roading projects than originally planned. Development contributions are also higher than planned. Forecast variance relates to the Sumner road corridor which has been delayed awaiting confirmation of NZTA funding and lower SCIRT spend than planned. These are both signalled to be carried forward. 36. Wastewater Collection unfavourable year to date variance is mainly due to higher depreciation charges as a result of an asset revaluation. Favourable forecast variance relates to a reduction in earthquake related costs due to SCIRT works progressing and a reduction in the red zone population. Non-earthquake under spend is from a rates reduction due to the last revaluation ($500k). 37. Wastewater Treatment and Disposal favourable year to date variance is due to earthquake related electricity costs which have not yet been transferred from Wastewater Collection, rates reduction due to asset revaluation, lower laboratory staff costs due to vacancies and additional tradewaste revenues. The Forecast variance relates to additional tradewaste revenues and reduced rates due to asset revaluation. 38. Wastewater Capital Revenues unfavourable variances are due to under spend on SCIRT and Non-SCIRT wastewater projects reducing Crown recoveries and the wastewater treatment plant repairs currently being on hold while further planning is done. 39. Water Supply unfavourable forecast variance is mainly due to additional maintenance work on reticulation systems and treatment plants. 40. Water Supply Capital Revenues favourable year to date variance is due to higher development contributions, water connections fees and Crown recoveries on earthquake expenditure which is ahead of budget. The unfavourable forecast variance is due to a combination of lower expenditure than planned and lower recoveries on some pump station works which were expected to receive insurance funding (97.5%), but are actually subject to Crown recoveries (60%). 41. Corporate Revenues & Expenses favourable variances are due to strong rating base growth (creating OIC income), higher dividends from Transwaste, lower debt servicing costs and higher interest revenues. The year to date favourable variance is also impacted by timing of the Rockfall budget which is forecast to be spent by year end. 42. Internal Services unfavourable variances are mainly due to reduced NZTA subsidy, unbudgeted costs for building control change programme, Great for Christchurch project and property rental costs. 43. Vested Asset income favourable variances are due to higher than planned vested assets. COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 3 Group of Activities Capital Programme 167
Year to Date Results Year End Forecast Over/under $000's Note Actual Plan Variance Forecast Plan Variance Net C/F spend City Development 1 402 2,001 (1,599) 679 2,410 (1,730) 1,607 (123) Community Support 2 1,322 1,538 (216) 5,343 6,467 (1,124) 1,215 91 Cultural and Learning Services 3 12,398 19,262 (6,864) 17,733 24,599 (6,867) 6,547 (320) Democracy & Governance Economic Development 50 - 50 187 182 5 - 5 Parks & Open Spaces 4 5,834 10,474 (4,641) 10,184 13,319 (3,136) 2,485 (651) Stormwater & Flood Protection 5 4,309 15,267 (10,958) 8,619 17,699 (9,080) 6,307 (2,773) Recreation and Leisure 6 2,506 3,607 (1,101) 4,097 4,357 (260) 161 (99) Refuse Minimisation & Disposal 7 544 1,111 (567) 1,016 1,206 (190) 190 0 Regulatory Services 199 - 199 308 481 (174) 174 (0) Provision of Roads & Footpaths 8 27,854 39,440 (11,586) 52,202 71,863 (19,662) 17,829 (1,833) Treatment & Disposal of Sewage 9 18,433 46,275 (27,842) 30,754 54,705 (23,951) 20,069 (3,882) Water Supply 10 14,605 29,039 (14,435) 25,667 34,333 (8,666) 8,448 (218) Corporate 11 12,894 15,721 (2,828) 17,627 19,278 (1,651) 366 (1,285) Strategic Land 12 (1,135) - (1,135) (14,461) 16,445 (30,906) 25,832 (5,073) Contingency & Planned C/F - (427) 427 0 (50,239) 50,239 (50,101) 139 Capital Works Programme 100,215 183,737 (83,522) 159,953 267,345 (107,392) 91,230 (16,162)
Appendix 3 provides financial results of individual significant projects.
NOTES
1. City Development
The year to date and forecast under spend is due to unutilised renewals and replacements programme budget. A change request is being prepared to transfer this budget to the Robert McDougall Art Gallery strengthening project which requires additional funds due to increased minimum seismic strengthening requirements. The work on the art gallery will run into next year and has therefore been signalled to be carried forward.
2. Community Support
The forecast under spend is due to timing of spend on community facilities asset renewals/ replacement and work on Manuka cottage community house in Addington, both of which have been signalled to be carried forward.
3. Cultural and Learning Services
The year to date and forecast under spend is mainly due to timing of the new Halswell Centre project which will be carried forward ($5.2 million). The balance of the forecast under spend relates to art in public places programme and Art Gallery asset renewals, both of which will be carried forward.
4. Parks and Open Spaces
The year to date and forecast under spends are mainly because of timing of neighbourhood and sports parks projects which are signalled to be carried forward, e.g. Canterbury Park toilets, district sports parks purchases, Brownlee Reserve and Okains Bay. The Botanic Gardens entry pavilion has a year to date under spend of $0.6 million. Negotiations with the contractor have gone well and a full and final account figure is awaiting formal approval from both parties. The project is forecast to be just under budget at year end.
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 3 168 5. Stormwater and Flood Protection
The majority of the year to date and forecast under spends relate to waterways detention and treatment facilities at Styx, Quaiffes/Murphys Wetland, Prestons/Clare Park and Knights Park Wetland. Quaiffes/Murphys, Prestons/Clare Park and Knights Wetland projects are due to timing and will be carried forward to next year. The Styx project is not proceeding due to the withdrawal of the developer resulting in cost savings of $2.4 million.
6. Recreation and Leisure
The year to date under spend is due to the timing of projects. The forecast under spend mainly relates to the FIFA U20 World Cup pitches for costs which may be incurred during the defect liability period which runs into the next financial year. This will be carried forward.
7. Refuse Minimisation and Disposal
The year to date and forecast under spends are due to timing of work on the chiller at Burwood gas treatment plant, this is signalled to be carried forward.
8. Provision of Roads and Footpaths
The year to date and forecast under spends are mainly due to timing of projects which are expected to be carried forward. These include the major cycleway programme, Wigram Magdala link, New Brighton, Ferry Road and Sumner streetscape projects, Birmingham to Wrights route upgrade, Wigram Road extension and intersection improvement Greers/Northcote/Sawyers Arms road. The under spend after carry forwards is mainly because the Wairakei/Woodbridge intersection and Awatea/Dunbars route upgrade have been rebudgeted in the Long Term Plan. These savings are offset by an over spend on the following projects: McCormack Bay culvert bridge due to additional damage and adverse site conditions ($0.6 million); main road 3 laning due to higher than expected SCIRT overhead cost ($0.4 million); and the Northern Arterial Extension which will be funded by budget brought forward from next financial year ($0.3 million).
9. Treatment and Disposal of Sewage
The year to date and forecast under spends are mainly due to timing of projects which are expected to be carried forward. These include Wainui sewer reticulation and treatment plant, Halswell sewer, Wairakei diversion, Prestons infrastructure provision agreement, pressure main 11/15 diversion at Christchurch treatment plant, Parklands west trunk sewer lining renewal and Pages pump station. The Wainui sewer reticulation project may be deferred until 2019 depending on consultations with iwi and the public. Significant savings have been identified on several projects being undertaken at the Christchurch wastewater treatment plant due to pre-tender estimates coming in lower than budgeted for the upgrade of the primary sedimentation tank ($1.7 million), and a reduction in scope on trade waste reception facility renewal ($0.9 million) and the clarified channels cross connection ($0.5 million).
10. Water Supply
The year to date and forecast under spends are mainly due to timing of projects which are expected to be carried forward. These include Prestons pump station, Little River upgrade project, and replacement of Avonhead, Wrights and Burnside wells. In addition, the renewal of the Blighs pump station well is $0.4 million under budget due to a second well not being required. This saving is offset by an over spend of $0.3 million on the Estuary pump station well replacement as a result of higher cost for the scour line. A request is outstanding to use the unutilised budget on the Blighs pump station to fund this.
11. Corporate
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 3 The year to date and forecast under spend is driven by fleet savings ($1.7 million) and 169 unutilised capital governance group pool ($0.5 million). These are partially offset by unbudgeted expenditure to fit out the District Plan Review hearings ($0.6 million to be transferred from the operating budget to capital), and increased expenditure on the SharePoint Enterprise platform ($0.4 million to be funded by savings elsewhere) and HR Online Forms projects ($0.3 million). A request has been made to utilise the fleet savings to fund the lease of the GPS based vehicle management, tracking and booking system.
12. Strategic Land Purchase
The year to date under spend is due to the sale of 381 Prestons Road ($2.1 million), partially offset by purchase of land for the Cranford Basin catchment management ($0.8 million). The strategic land purchases are forecasted to be $30.8 million under budget at year end with an amount of $25.8 million yet to be briefed and signalled as a carry forward and an amount of $5.0 million as savings as it relates to cancelled projects or projects for which a land acquisition is now not required.
13. Carry forwards of $91.2 million have been identified against planned carry forwards of $50.1 million.
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 3 Earthquake life to date cost and recovery details as at 30 April 2015 170
Life to Date ($m) Cost Accrued Recoveries Balance LAPP LAPP DIA/ NZTA Other Council (F) (I) CERA Infrastructure Rebuild: Roading 168.9 - - - 115.7 - 53.2 Sewer 706.4 - 140.1 422.9 - - 143.4 Water 40.3 - 28.3 24.2 - - (12.2) Stormwater 64.7 - 13.4 39.1 - 0.2 12.0 SCIRT setup and overhead costs unallocated 465.0 - - 203.1 80.8 - 181.1 Total 1,445.3 - 181.8 689.2 196.5 0.3 377.5 Other Assets and Insured Costs:
Buildings and Facilities 74.9 108.1 - - - 2.6 (35.8) Housing 4.5 - - - - 56.1 (51.6) Sewer above-ground assets 130.0 85.2 - - - - 44.7 Water above-ground assets 33.9 26.8 - 4.2 - - 3.0 Stormwater above-ground assets 2.6 2.6 - - - - 0.0 Parks and Drainage 17.8 2.2 - - 1.7 2.6 11.3 Rockfall Property Purchases 0.8 - - - - - 0.8 Transitional Projects 9.7 - - - - - 9.7 Total 274.2 224.9 - 4.2 1.7 61.3 (17.9) Total Infrastructure Rebuild: 1,719.4 224.9 181.8 693.4 198.2 61.6 359.5 Emergency & Response Costs:
Roading emergency works 106.3 - - 3.2 65.4 - 37.8 Welfare and other emergency works 68.1 - 1.3 52.8 - - 14.1 Other Response costs 78.2 3.8 0.4 35.9 1.0 2.6 34.5 Roading temp maintenance works 35.5 - - 0.6 24.9 - 10.0 3 Waters temp maintenance works 233.9 0.1 18.0 139.4 - 4.7 71.7 Buildings assessment and repair 56.2 35.9 - 0.6 0.2 4.6 14.9 Housing assessment and repair 14.2 - - - - 1.7 12.5 Parks repairs 5.0 0.8 - 0.6 - - 3.7 Demolition costs 10.6 - - 10.6 - 0.1 (0.1) Rockfall 28.0 - - 10.3 7.0 - 10.8 Increased costs of working 14.4 4.3 - 0.2 - 8.0 1.9 Infra Rebuild Client Management Team 7.5 - - 3.3 2.2 - 2.0 Parks, Tram, Retaining Walls, Bridges, Memorials, Other 3.5 2.0 - 0.1 - - 1.5 Staff/Internal costs charged to Emergency/Response 41.1 - - - - - 41.1 Less costs budgeted in Council activities (30.2) - - - - - (30.2) Total Emergency & Response Costs: 672.4 46.9 19.7 257.5 100.6 21.8 226.0 Grand Total 2,391.9 271.8 201.5 950.9 298.8 83.3 585.6
Net life to date cost to the Council is $0.6 billion primarily in the infrastructure rebuild area where work has progress and recoveries were limited by the cap on LAPP’s cover.
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 3 TO CLAUSE 3 171
Values % YTD Proposed Variance YTD YTD YTD Forecast Current Year End Group of Display Actual to Carry After Project Title Actual Budget Variance Spend Budget Variance Activity >$250k Forecast Forwards C/Fwd ($000s) ($000s) ($000s) ($000s) ($000s) ($000s) Spend ($000s) ($000s) City Development >$250k Urban Renewal Projects 167 122 45 238 342 70.32% (104) 0 (104) Restricted Assets - Renew & Replacements 56 1,371 (1,315) 56 1,371 100.00% (1,315) 0 (1,315) Robert McDougall Building 22 362 (339) 199 362 11.11% (163) 1,532 1,369
Balance of Programme 157 147 10 187 335 83.98% (148) 75 (73)
City Development Total 402 2,001 (1,599) 679 2,410 59.22% (1,730) 1,607 (123)
Community Support >$250k Civil Defence Capital 340 614 (274) 614 614 55.40% (0) 0 (0) Housing Improvements / Remodelling 540 540 3,622 3,584 14.90% 39 0 39 Community Facilties R&R 252 670 (419) 455 1,094 55.30% (639) 595 (44) Temporary Facilities - Beckenham 150 (150) 300 500 0.00% (200) 200 0 Manuka cottage CEF project 7 7 30 450 22.48% (420) 420 0
Balance of Programme 184 104 79 321 225 57.09% 96 0 96
Community Support Total 1,322 1,538 (216) 5,343 6,467 24.74% (1,124) 1,215 91
Corporate Capital >$250k Strategic Land Acquisitions 2,291 2,291 11,892 42,722 19.27% (30,830) 25,832 (4,998) SLP Land Value Offset (3,426) (3,426) (26,352) (26,277) 13.00% (75) 0 (75) IM&CT Equipment Renewals and Replacement 1,211 1,180 31 1,280 1,280 94.58% (0) 0 (0) MWP Customer 499 502 (3) 508 502 98.17% 6 0 6 MWP Application and desktops 1,409 1,343 66 1,337 1,343 105.41% (6) 0 (6) MWP Deployment 344 691 (347) 690 691 49.84% (1) 0 (1) MWP Devices 394 527 (134) 619 628 63.63% (10) 0 (10) MWP Infrastructure 760 595 165 616 650 123.38% (34) 0 (34) District Plan Hearings Panel Office 313 313 (0) 313 313 100.00% (0) 0 (0) Connect Enhancements project 744 964 (220) 964 964 77.14% (0) 0 (0) Transport Asset Management 544 635 (92) 562 635 96.69% (73) 73 0 HR Online Forms 337 230 107 494 230 68.30% 264 0 264 Geospatial Self service 373 625 (251) 537 625 69.51% (88) 88 (0) Resource Consent System Enhancements 796 625 172 1,405 1,432 56.69% (27) 27 (0) Fleet and Plant Asset Purchases 375 1,709 (1,333) 369 2,050 101.76% (1,681) 0 (1,681) Corporate Property R&R 244 533 (288) 555 555 43.99% (0) 0 (0) Capital Governance Group Pool 464 0.00% (464) 0 (464) Windows 2003 Server Upgrade 325 353 (27) 508 508 63.99% 0 0 0 Parks B2B Interface 635 596 39 932 932 68.16% (0) 0 (0) Worksmart / Customer RFS 222 210 12 226 381 98.29% (155) 0 (155) CCC Network Upgrade 521 727 (206) 727 727 71.68% (0) 0 (0) 348 Manchester Street (DPR Hearings) 571 571 617 92.51% 617 0 617 ccc.govt.nz Upgrade 353 493 (140) 804 846 43.92% (41) 41 0 SharePoint Enterprise Platform 82 (82) 440 82 0.00% 358 0 358
Balance of Programme 1,922 2,788 (866) 3,123 3,438 61.56% (315) 136 (179)
Corporate Capital Total 11,759 15,721 (3,962) 3,166 35,723 371.40% (32,557) 26,198 (6,358)
Economic Development Balance of Programme 50 50 187 182 26.92% 5 0 5
Economic Development Total 50 50 187 182 26.92% 5 0 5
Parks & Open Spaces >$250k Lyttelton Natural Environ-A new civic sq 1,242 1,273 (31) 1,273 1,273 97.59% (0) 0 (0) Akaroa Boat Park vehicle bridge Renewal 435 445 (10) 435 445 100.00% (10) 2 (8) Neighbourhood Reserve Purchases 510 0.00% (510) 510 0 Neighbourhood Parks - Structures (R&R) 428 450 (23) 450 450 94.95% (0) 0 (0) Botanic Gardens Entry Pavilion (567) (567) (42) 1337.45% (42) 0 (42) Neighbourhood Reserve Purchases 479 623 (144) 622 623 76.91% (1) 0 (1) District Sports Park Purchases 2 670 (668) 452 670 0.50% (218) 218 0 Canterbury Park Toilet 27 785 (758) 314 786 8.55% (471) 471 (0) Brownlee Reserve 64 362 (298) 213 378 29.93% (165) 165 (0) Okains Bay 33 351 (319) 62 351 52.38% (289) 289 (0) Halswell Domain Car Park 313 209 104 351 209 89.32% 142 (142) (0) Akaroa Harbour Marine Structures Renewal 173 295 (122) 273 319 63.26% (46) 46 (0)
Balance of Programme 3,206 5,011 (1,805) 5,779 7,305 55.47% (1,526) 926 (599)
Parks & Open Spaces Total 5,834 10,474 (4,641) 10,184 13,319 57.29% (3,136) 2,485 (651) COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 3 TO CLAUSE 3 172
% YTD Proposed Variance YTD YTD YTD Forecast Current Year End Group of Display Actual to Carry After Project Title Actual Budget Variance Spend Budget Variance Activity >$250k Forecast Forwards C/Fwd ($000s) ($000s) ($000s) ($000s) ($000s) ($000s) Spend ($000s) ($000s) Refuse Minimisation & Disposal >$250k Waste Transfer Stations and Bins (R&R 264 265 (1) 345 345 76.66% 0 0 0 Burwood Gas Treatment Plant-Chiller Rnwl 48 443 (395) 253 443 18.98% (190) 190 (0)
Balance of Programme 231 403 (172) 418 417 55.37% 0 0 0
Refuse Minimisation & Disposal Total 544 1,111 (567) 1,016 1,206 53.52% (190) 190 0
Regulatory Services >$250k Animal Facilities Upgrade 199 199 253 425 78.70% (172) 172 (0)
Balance of Programme 55 56 0.00% (1) 1 0
Regulatory Services Total 199 199 308 481 64.63% (174) 174 (0)
Water Supply >$250k WS New Connections 1,323 1,323 1,521 1,521 86.98% 0 0 0 WS Wilmers Pump Station 1,554 1,553 1 1,553 1,553 100.07% 0 0 0 WS HWorks Land Purchase for Pump Station 7 384 (376) 507 384 1.42% 123 (123) (0) WS Akaroa Water Upgrade 4,435 8,202 (3,767) 9,120 9,107 48.63% 13 0 13 WS Charteris Bay Extention 250 224 26 250 224 100.00% 26 0 26 WS R&R Submains Meter Renew 196 254 (58) 274 274 71.34% (0) 0 (0) WS Little River Increased Supply 483 2,100 (1,617) 1,594 2,309 30.32% (714) 637 (77) WS NZDWS Upgrade Wainui 267 274 (7) 267 274 100.05% (7) 0 (7) WS St Johns New Well 2 255 (253) 1 255 117.24% (254) 254 0 Victoria Reservoirs 2 & 3 Replacement 540 460 80 540 460 100.00% 80 0 80 Burnside PS Well Replacements 354 790 (436) 404 908 87.64% (504) 504 (0) Farrington PS Well Replacements 256 707 (451) 417 707 61.37% (290) 290 (0) WS Lifelines - Ferrymead Bridge Water Ma 325 (325) 380 390 0.00% (9) 0 (9) WS - ECAN Well Takes 74 74 145 503 51.30% (358) 358 (0) WS Auburn PS Well Upgrade 320 338 (18) 337 338 94.86% (0) 0 (0) Crosbie PS Well Replacement Programme 306 659 (353) 672 659 45.60% 12 0 12 Grampian PS well replacement project 3 289 (286) 243 500 1.15% (257) 188 (70) Wrights Pump station Well Renewal 15 423 (408) 167 696 9.12% (530) 530 0 WS Prestons Pump Station 836 4,703 (3,867) 1,182 4,946 70.72% (3,764) 3,764 (0) WS Westmorland 3 Reservoir 1,110 1,250 (141) 1,351 1,250 82.11% 101 0 101 WS Blighs Pump Station well Renewals 480 865 (385) 749 1,117 64.10% (368) 10 (358) WS Pump Station Renewals 34 151 (117) 133 257 25.70% (124) 124 (0) BP Reservoir Renewals 273 513 (240) 438 576 62.40% (138) 0 (138) Avonhead PS well replacement 383 830 (447) 385 966 99.43% (580) 588 8 Akaroa Low Fire Flows Package A - WS 23 535 (512) 354 612 6.44% (258) 258 (0) SCIRT Function Block Development 2 324 (322) 2 324 100.00% (322) 322 0 WS Rawhiti Rezoning FY15 58 220 (162) 156 335 37.36% (179) 179 (0) WS Estuary Pump Station Well 1 Renewal 6 162 (156) 496 216 1.23% 280 0 280
Balance of Programme 1,013 2,250 (1,238) 2,027 2,672 49.95% (644) 565 (79)
Water Supply Total 14,605 29,039 (14,435) 25,667 34,333 56.90% (8,666) 8,448 (218)
Provision of Roads & Footpaths >$250k Carriageway Smoothing (158) (158) 748 748 -21.11% (0) 0 (0) Footpath Resurfacing 920 920 1,421 1,421 64.76% 0 0 0 Subdivisions 517 517 828 858 62.48% (30) 0 (30) Retaining Walls Renewals 131 6 126 267 267 49.20% 0 0 0 Bridges 770 19 751 915 915 84.22% 0 0 0 Carriageway Sealing and Surfacing 3,379 3,379 4,361 4,361 77.48% (0) 0 (0) Road Pavement Replacement 9 9 764 764 1.22% 0 0 0 K&C Renewal Contingency 960 960 0.00% 0 0 0 Traffic Signals Renewals 404 1,006 (601) 1,006 1,006 40.21% (0) 0 (0) New Grassed Berms 42 42 306 306 13.61% (0) 0 (0) Marshland Road bridge renewal 152 153 (1) 168 567 90.25% (399) 399 (0) Causeway Culvert & Walls 680 680 680 64 100.00% 616 0 616 Cranford Street (4 Laning) 54 320 (266) 267 320 20.06% (53) 53 (0) Northern Arterial Ext (Cranford - QEII) 337 276 62 607 276 55.59% 331 (331) (0) Marshlands/Prestons 836 954 (118) 885 954 94.51% (69) 5 (64) Main Rd 3 Laning 521 521 1,988 1,635 26.22% 353 0 353 BPDC road metalling 397 397 696 696 57.04% 0 0 0 Greers/Northcote/Sawyers Arms 5 50 (45) 7 658 68.45% (651) 650 (1) Street Tree Renewals 266 266 397 366 66.82% 32 0 32 Wigram Rd Extension 703 1,690 (987) 1,393 2,225 50.46% (832) 832 0 Awatea/Dunbars Route Upgde 244 1,282 (1,038) 791 1,282 30.89% (491) 100 (391) Wigram Rd Upgrade 5 233 (228) 130 306 3.60% (176) 0 (176) Glandovy/Idris Intersect 360 361 (1) 361 361 99.72% 0 0 0 Tram Base 2,037 2,503 (466) 2,153 2,503 94.63% (350) 350 (0) Wigram Magdala Grade Separation 1,734 6,300 (4,566) 5,423 8,419 31.97% (2,996) 2,995 (1) COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 3 TO CLAUSE 3 173
% YTD Proposed Variance YTD YTD YTD Forecast Current Year End Group of Display Actual to Carry After Project Title Actual Budget Variance Spend Budget Variance Activity >$250k Forecast Forwards C/Fwd ($000s) ($000s) ($000s) ($000s) ($000s) ($000s) Spend ($000s) ($000s) Provision>$250k Canterbury Park Access 495 695 (200) 618 695 79.97% (76) 0 (76) Carrs Rd Overbridge 10 10 10 392 100.00% (382) 0 (382) Birmingham to Wrights Route Upgrade 281 2,060 (1,779) 390 2,080 72.01% (1,690) 1,690 (0) Lower Styx / Marshland Intersection 81 105 (24) 122 276 66.57% (153) 153 0 Streetscape Project: Ferry Road 0 1,463 0.00% (1,463) 1,460 (3) Streetscape Project: Sumner Streets & La 0 637 0.00% (637) 637 0 Major Cycleway: Sumner to City 222 860 (638) 450 1,228 49.21% (777) 777 (0) Major Cycleway: Halswell to City 64 134 (70) 131 256 48.42% (125) 125 0 Major Cycleway: Hornby Rail Route - Temp 50 90 (40) 78 267 64.42% (189) 189 (0) Major Cycleway: Grassmere Route - Papanu 343 787 (444) 1,001 1,330 34.25% (329) 329 0 Mairehau / Marshland Intersection 1,510 2,698 (1,187) 2,604 2,698 58.00% (94) 15 (79) Major Cycleway: Northern Rail Route - Be 448 1,275 (827) 515 2,074 87.09% (1,559) 1,559 0 Major Cycleway: University to City 355 1,100 (745) 1,639 1,811 21.68% (171) 171 (0) Major Cycleway: Little River Route 189 620 (431) 281 1,023 67.16% (741) 741 (0) Major Cycleway: South to City 27 260 (233) 34 260 79.98% (227) 227 0 Major Cycleway: Western Inner Orbital 55 160 (105) 83 263 66.43% (180) 180 0 New Retaining Wall at 270 Wainui Main Ro 3 255 (253) 23 255 11.70% (232) 232 0 Road Lighting Renewals - Package 3 305 587 (282) 598 598 51.05% 0 0 0 Road Lighting Renewals - Package 5 274 352 (79) 352 352 77.65% (0) 0 (0) Streetscape Project: New Brighton 0 0 0 2,145 100.00% (2,145) 2,145 0 ST Streetlight Conversion (50) 0 (50) 260 320 -19.37% (60) 0 (60) Intersection Improve: Wairakei/Woodbridg 14 14 14 764 100.00% (751) 0 (751) Ferrymead Bridge 5,811 6,048 (237) 7,340 7,748 79.16% (408) 408 (0) New Footpath - Wooldridge Road 65 330 (264) 264 330 24.79% (66) 66 (0) Halswell Junction Road Extension 581 581 581 488 100.00% 93 (93) 0 Belfast Park Plan Change 43 760 741 0.00% 19 0 19 Safe Routes to Schools 2014/15 104 276 (172) 174 276 59.85% (102) 102 (0) Intelligent Pedestrian Detection Systems 30 105 (75) 150 266 19.97% (116) 0 (116) Intersection Improvements- LED Upgrades 79 410 (331) 603 603 13.16% 0 0 0 Parking Renewals: On Street 2015-16 60 470 (411) 403 470 14.83% (67) 0 (67)
Balance of Programme 2,104 4,611 (2,508) 5,201 7,519 40.45% (2,319) 1,663 (656)
Provision of Roads & Footpaths Total 27,854 39,440 (11,586) 52,202 71,863 53.36% (19,662) 17,829 (1,833)
Cultural and Learning Services >$250k Content Capital Project 3,693 3,993 (301) 4,742 4,992 77.88% (250) 0 (250) Library Built Asset Renewal & Replacemnt 451 839 (388) 839 839 53.78% 0 0 0 Halswell - New Library 7,138 12,145 (5,007) 9,922 15,161 71.95% (5,239) 5,239 0 Akaroa Museum R&R equipment 293 (293) 293 293 0.00% 0 0 0 FA NA Collections Acquisitions 446 245 201 552 552 80.77% (0) 0 (0) Art in Public Places 200 150 50 200 883 100.00% (683) 683 0 Art Gallery renewals R&R 126 1,027 (901) 539 1,129 23.42% (590) 590 0
Balance of Programme 344 570 (226) 647 752 53.18% (105) 35 (70)
Cultural and Learning Services Total 12,398 19,262 (6,864) 17,733 24,599 69.92% (6,867) 6,547 (320)
Recreation and Leisure >$250k RSU Buildings & Plant 286 698 (413) 705 710 40.49% (5) 0 (5) RSU Mechanical & Electrical 160 285 (124) 255 285 62.79% (29) 0 (29) RSU Grounds 631 959 (328) 899 959 70.24% (60) 0 (60) RSU Equipment 142 204 (62) 780 785 18.20% (5) 0 (5) Test Cricket 342 388 (46) 358 388 95.57% (30) 30 (0) FIFA Pitches 944 1,072 (128) 1,026 1,157 92.01% (131) 131 (0)
Balance of Programme 0 0 73 73 0.00% 0 0 0
Recreation and Leisure Total 2,506 3,607 (1,101) 4,097 4,357 61.17% (260) 161 (99)
Treatment & Disposal of Sewage >$250k WW Northern Relief & PS (PS 6,7,39,40,41 6 387 (380) 6 464 106.60% (458) 458 0 WW Riccarton Trunk Main Project 23 23 75 438 30.77% (363) 363 0 WW Wigram PM & PS 105 7,115 11,051 (3,937) 11,051 11,051 64.38% (0) 0 (0) WW Major Trunk Expansion (Inc SW) 453 (453) 453 0.00% (453) 453 0 WW Worsleys Sewer (Lower Blocks 3& 4 284 350 (66) 284 350 100.00% (66) 0 (66) WW Wainui Sewer Retic & WWTP 58 6,350 (6,292) 91 7,094 63.23% (7,002) 7,002 (0) WW Akaroa WWTP Improvements 116 498 (383) 498 520 23.26% (22) 0 (22) WW Extension to Charteris Bay 701 941 (241) 941 941 74.41% (0) 0 (0) WW Lyttelton Harbour WWTP 44 255 (211) 346 255 12.78% 91 (91) (0) WW Subdivisions Add Infra for Dev-GenO/H 175 255 0.00% (80) 0 (80) WW Lifelines - Ferry & Pages Rd Bridge (55) 375 (430) 281 450 -19.66% (169) 0 (169) WW Wairakei Diversion 2,681 3,538 (857) 3,052 4,279 87.85% (1,227) 1,227 0 Primary Sedimentatation Tank Upgrades 358 1,150 (792) 557 2,220 64.35% (1,663) 0 (1,663) Electrical Renewals (balance) 267 530 (263) 408 636 65.40% (228) 228 (0) PM15 Relocation for EQ Resiliance 1,473 2,354 (881) 2,225 2,354 66.22% (130) 0 (130) COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 3 TO CLAUSE 3 174
% YTD Proposed Variance YTD YTD YTD Forecast Current Year End Group of Display Actual to Carry After Project Title Actual Budget Variance Spend Budget Variance Activity >$250k Forecast Forwards C/Fwd ($000s) ($000s) ($000s) ($000s) ($000s) ($000s) Spend ($000s) ($000s) Treatme>$250k Clarifier Channels Cross Connection for 70 865 (795) 388 869 17.91% (481) 140 (341) Trade Waste Reception Facility Renewal 112 920 (808) 186 1,115 60.53% (930) 0 (930) WW PM 11 / 15 Diversion at CWTP 971 (971) 971 0.00% (971) 971 0 PS15 Wet-Well & Standby Generator renew 466 0.00% (466) 466 0 New WW main-Belfast Area Growth(Richill) 1,632 1,965 (333) 1,965 1,965 83.06% (0) 0 (0) Parklands West Trunk Sewer Lining Rnwl 589 0.00% (589) 589 0 WW SE Halswell Sewer 36 3,195 (3,159) 243 4,461 14.86% (4,218) 4,218 (0) WW Prestons Infrastructure Prov Agmt 849 3,481 (2,632) 2,470 3,481 34.38% (1,011) 1,011 0 Akaroa Sewer Mains Renewals - Package A 519 860 (341) 792 948 65.48% (156) 156 (0) Akaroa WW Renewals Package B 277 677 (400) 752 759 36.75% (7) 0 (7) CWTP Digester 3 Structural Refurbishment 160 200 (40) 299 300 53.59% (1) 0 (1) CWTP Primary Tanks Butterfly Valves 51 51 139 250 36.33% (111) 111 (0) CWTP Trickling Filter Bearing Renewal 136 350 (214) 108 350 125.89% (242) 240 (2) CCWwPS0001-Pages WW Pumping Station Upgr 538 0.00% (538) 538 0 WW-Akaroa BPWwPS0615 & BPWwPS0616 9 368 (359) 9 399 100.00% (390) 390 0 CCWwPS0020 Hydraulic Improvements 27 350 (323) 39 350 68.56% (311) 311 (0) WW North Awatea Growth 7 100 (93) 270 270 2.48% (0) 0 (0) WW West Halswell Growth 300 (300) 300 300 0.00% 0 0 0 WW New Reticulation Upper Styx Growth 18 350 (332) 65 480 28.49% (416) 416 (0)
Balance of Programme 1,459 3,090 (1,631) 2,736 4,083 53.33% (1,347) 873 (474)
Treatment & Disposal of Sewage Total 18,433 46,275 (27,842) 30,754 54,705 59.94% (23,951) 20,069 (3,882)
Stormwater Drainage & Flood Protection >$250k Applefields 234 (234) 326 0.00% (326) 326 0 STYX SMP - Waterway Detention and Treat 2,358 (2,358) 2,358 0.00% (2,358) 0 (2,358) Waterways & Wetlands Purchases 396 846 (449) 855 846 46.36% 10 0 10 Prestons/Clare Park 1,572 3,402 (1,830) 1,889 3,467 83.21% (1,578) 1,578 (0) Carrs Road S/W Facility 560 589 (29) 589 589 95.02% 0 0 0 Kirkwood 80 275 (195) 95 327 84.16% (232) 230 (2) Quaiffes/Murphys Wetland 165 2,169 (2,003) 590 2,770 28.02% (2,180) 2,180 (0) Owaka & Awatea Green Corridor 31 540 (509) 540 540 5.72% (0) 0 (0) Stormwater Pipe Renewals 1 1 113 498 0.59% (385) 200 (185) Cashmere Stream Green Corridor 56 217 (161) 135 267 41.12% (132) 132 (0) Knights Park Wetland 103 1,352 (1,249) 217 1,517 47.50% (1,300) 1,300 (0) Martindales Road Culvert 522 650 (129) 650 650 80.24% (0) 0 (0) Rain Garden&Tree Pit Cons&Monitor 262 270 (9) 271 270 96.74% 0 0 0
Balance of Programme 562 2,364 (1,802) 2,675 3,273 21.00% (599) 361 (238)
Stormwater Drainage & Flood Protection Total 4,309 15,267 (10,958) 8,619 17,699 49.99% (9,080) 6,307 (2,773)
Grand Total 100,215 183,737 (83,521) 159,953 267,345 62.65% (107,391) 91,230 (16,162) COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 4 TO CLAUSE 3 175 Appendix 4 - Special Funds as at 30 April 2015
Housing - Normal Operations
$000's Act/YTD Plan/YTD Variance Forecast Plan Year Variance
1 July Opening Balance 9,475 9,475 - 9,475 9,475 - Income 11,846 11,156 690 14,248 13,386 862 Expenditure (12,158) (11,587) (571) (13,875) (13,431) (444) Net Income (311) (430) 119 373 (45) 418 Capital expenditure (675) - (675) (3,738) (3,584) (154) Loan principal repayments (5) (5) (5) (5) Interest on fund balance 271 259 12 311 310 1 Cash Balance 8,755 9,303 (548) 6,417 6,157 260 Loan balances 2 2 - 2 2 -
Housing - Earthquake
$000's Act/YTD Plan/YTD Variance Forecast Plan Year Variance
1 July Opening Balance 26,808 26,808 - 26,808 26,808 - Response costs & repairs (3,667) (8,616) 4,949 (5,602) (10,337) 4,734 Response recoveries ------Rebuild expenditure (1,437) (6,492) 5,055 (3,008) (11,347) 8,339 Rebuild insurance recoveries 19,075 - 19,075 19,075 - 19,075 Interest on fund balance 973 973 - 1,103 878 225 Cash Balance 41,752 12,672 29,080 38,376 6,002 32,374
Earthquake Mayoral Relief Fund
$000's Act/YTD Plan/YTD Variance Forecast Plan Year Variance
1 July Opening Balance 2,228 2,228 - 2,228 2,228 - Contributions 32 - 32 32 - 32 Interest 56 - 56 58 - 58 Draw downs: Sumner Surf Life Saving Club (100) (73) (28) (100) (100) - Detailed Engineering Evaluations (2) (126) 124 (174) (174) - Training Assistance Fund - (15) 15 (20) (20) - Canterbury University Quake (25) (25) - (25) (25) - St John Ch Ch Area Committee (100) (100) - (100) (100) - Original Scripts Theatre School Trust (10) (10) - (10) (10) - Banks Peninsula War Memorial (196) (196) - (196) (196) - Aviva (500) (500) - (500) (500) - Linwood Rugby League Football Club (3) (3) - (3) (3) - Residential Advisory Service (100) (100) - (100) (100) - Mayor's Welfare Fund ------Earthquake Memorial ------City Mission (294) (294) BUG 4/2 (38) (38) ShowBiz (54) (54) Earthquake Mayoral Relief Fund Balance 894 1,081 200 704 1,000 91 176 COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 1 TO CLAUSE 4 APPENDIX 1: RECOVERIES SUMMARY AT 30 APRIL 2015 177
Recoveries summary report as at 30 April 2015 All Figures are $ million GST exclusive
LAPP LAPP EQC/ Total Crown NZTA (I) (F) Other Rebuild
Cost incurred to date 1,719.4
Recoveries accrued 1,204.9 693.4 198.2 181.8 126.0 5.5
Recoveries received 1,073.1 661.8 214.8 181.8 12.1 2.6
Recoveries settled but unpaid 0.0 0.0 0.0 0.0 0.0 0.0
Claims in progress 131.8 31.6 -16.6 0.0 113.9 2.9
Significantly Damaged Buildings (Indemnity recovery claimed)
Recoveries accrued 155.0 98.9 56.1
Recoveries received 119.5 63.4 56.1
Recoveries settled but unpaid 5.2 5.2 0.0
Claims in progress 30.3 30.3 0.0
Emergency and Response
Cost incurred to date 688.2
Recoveries accrued 434.0 257.3 100.6 19.7 42.6 13.8
Recoveries received 367.5 235.2 100.1 19.7 0.5 12.0
Recoveries claimed but not settled 3.8 3.8 0.0 0.0 0.0 0.0
Claims in progress 62.7 18.3 0.5 0.0 42.1 1.8
Increased Costs of Working
Cost incurred to date 10.7
Claims to be lodged (estimate) 4.3 4.3
Note Amounts in this table differ from Appendix 4 as they are for Council only and exclude Vbase and other smaller entities for which the Council arranges cover.
The unclaimed LAPP (F) response recoveries relate to building assessment and repairs where agreement has not yet been reached with the insurer.
The credit balance for NZTA claims in progress will reduce as the Rebuild progresses. The difference is due to the way accrued recoveries are calculated on the large volume of work in progress. 178 COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 2 TO CLAUSE 4 APPENDIX 2: MAIN CLAIM HEAD PROGRESS SUMMARY AS AT 30 APRIL 2015 179
Main Claim Head Insurance Status Looking forward Residential Properties • Pro-forma claim lodged for ancillary structures (fences, • Finalise claims for ancillary structures and over-cap paths etc.) and over-cap properties. properties by 30 June 2015.
• Further investigation work being carried out on a number of complexes
Major Facilities • Details of individual projects are outlined in Appendix 3. • Negotiations regarding sites continue with insurers.
Commercial Properties (Community • Final claims have been lodged for major assets in these • Continue with work to finalise pro-forma claims, and Facilities, Libraries, Greenspace, claim heads. negotiate settlements for packages of similar assets. Sport & Recreation) • Pro-forma claims for all other assets in these claim • Respond to queries from insurer regarding claims lodged. heads have been lodged. Heritage Properties
Christchurch Waste Water Treatment Plant
Above Ground Infrastructure
Additional Assets / Contents
180 COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 3 TO CLAUSE 4 181 APPENDIX 3: PROGRESS AND INSURANCE UPDATE ON MAJOR PROJECTS AS AT 30 APRIL 2015
Cost to Insured Value Payment Received on Insurance Status Project date Project Status ($m) Claims ($m) ($m)
Christchurch Town Hall 10.32 • Council confirmed resolution to conserve building in its entirety and 69.1 28.6 * • Claim lodged for total sum insured as Council’s view is that this to continue to develop design for tender. asset is a total economic loss.
• Three tenders have been received for the Town Hall repair. Tender • Discussions continue with insurers to agree on the extent of the evaluation and interviews are under way. damage.
• Operational business case and strategic and economic business case will be presented to Council in May 2015.
• Tender report for investment decision to be presented to Council in June 2015.
• Main application for resource consent being processed.
Christchurch Convention 1.4 • A CCDU Blueprint project led by CCDU. 30.6 20.3 * • Insurers have agreed that the previous Convention Centre was a Centre total economic loss and a replacement could be built on a different • Currently mid-way through the master planning. Development is at site. the final stage of the process to procure the successful consortium and operator to deliver and run the Convention Centre business. • Claim submitted for total sum insured.
• An update on progress is expected to be provided to cabinet before June 2015.
• All expenses incurred by Council have been billed to Vbase including $1.1m for demolition.
Christchurch Art Gallery 31.19 • Damage assessment and repair options continue. 69.8 0.0 • Claim submitted for remediation costs and discussions on-going with insurer. • Works to re-level the Gallery are complete. Seismic strengthening contractor on site – works underway. • Further analysis of engineering reports underway
• Roof parapets have been found to have more extensive damage than originally thought. Engineers are working through repair solutions.
• Some repair works are underway.
• Base isolation works are ongoing as scheduled.
Horncastle Arena (formerly 0.33 • Improvements and essential maintenance to the Horncastle Arena 59.5 0.0 • Insurer has supported minor earthquake repair work which has now called CBS Arena) took place during the Christmas shutdown. been completed.
• Works continue to suit the event programme. • Formal claim lodged for remediation works.
• All expenditure incurred by Council has been billed to Vbase.
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 3 TO CLAUSE 4 Cost to Insured Value Payment Received on Insurance Status 182 Project date Project Status ($m) Claims ($m) ($m)
Stadium 3.75 • A CCDU Blueprint project led by CCDU. 143.3 0.5 • Claim lodged for total sum insured as Council’s view is that this asset is a total loss. • Council staff have been working with CCDU. There has been little progress on a new stadium. • Council’s engineers are continuing to identify any further damage assessments required prior to meeting with insurer’s advisors. • Scoping study has been completed. • Geotechnical investigations underway • Council have proposed that the Stadium be delayed to 2025. • Reinsurer’s engineers are carrying out further assessment work on • All expenditure incurred by Council has been billed to Vbase. $3.3m this asset. relates to damage assessment and temporary repairs and $0.5m for demolition.
Replace Damaged Sports 0.24 • High level scope has been confirmed by Council 6.9 3.7 * • Centennial Pool is total loss under the policy and total sum insured Facilities (East Pool) has been claimed. • Expressions of interest for consultants requested and evaluated. Request for proposal from the selected consultants will be called shortly.
• No major expenditure expected this year.
Athletics Track replacement 0.18 • SCP process hearings have been completed and Council have • Claim for QEII track has been lodged with insurers. for QEII track lost approved the location.
• To be built as part of Nga Puna Wai project.
Metro Sport Facility 3.87 • Includes QEII demolition costs of $2.4m. 79.2 31.8 * • Insurers have agreed that the QE II Stadium was a total loss under the policy. • A CCDU Blueprint project now to be led by CCDU at business case approval stage. • Claim lodged for total sum insured.
• Unanimous agreement with CCC/CERA/MBIE/Treasury for the recommended procurement option.
• Detailed business case is being drafted and the project team is working towards cabinet approval in mid-2015.
• CERA announced on 11 May 2015 that this project is now scheduled for completion by 2020.
Central Library 3.13 • A CCDU Blueprint project led by CCC. 30.1 0.0 • Existing Central Library site has been sold to CCDU, however Council has retained insurance entitlements and negotiations with • Land now secured by CERA. insurers continue.
• The business case and concept design signed off by Council in • Insurer representatives have extracted samples to allow testing of March. steel reinforcing. Council is waiting to hear the results of this testing, which was expected to begin in March 2015. • Expressions of interest for design/build requested.
• Approval of concept design and budget still required in context of $10m at risk through philanthropic funding.
COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 3 TO CLAUSE 4 Cost to Insured Value Payment Received on Insurance Status 183 Project date Project Status ($m) Claims ($m) ($m)
Lichfield St Parking Building 0.8 • Council resolved to demolish building and rebuild options are being 21.3 0.0 • Testing completed on reinforcing steel for possible damage. developed. Results and engineering interpretation included in the claim lodged in early June 2014. • Tenders for demolition received and being analysed. • Discussions underway with insurers regarding extraction of • Demolition started in March and will be complete by October 2015. samples for testing by their advisors.
Manchester St Parking 0.44 • CCDU have included this site in the Frame. It will be sold. 14.4 0.0 • Formal claim lodged during September for this asset as a total Building economic loss.
• Negotiations with insurers continue regarding policy entitlement and the impact of the CCDU acquisition.
• Insurer representatives have completed extraction of samples to Bus Exchange / The Crossing 4.57 • Building has been sold to private developer for new car park building. 46.5 0.0 allow testing of steel reinforcing.
• Reports on further damage found during demolition to be discussed with insurer’s engineering representatives. New South West Library and Service Centre 0.56 • A site selection process has been agreed by the Community Board, 3.7 0.0 • Sockburn Service Centre has now been assessed and a claim with Denton Park being shortlisted. lodged for required remediation works.
• The engagement plan and investigations are underway to further develop the scope of the project.
Canterbury Provincial 36.2 5.4 Chamber 5.19 • Claim lodged for total sum insured as Council considers this asset • Project on hold until funding confirmed through LTP process. to be a total economic loss.
• Discussions continue with insurers to agree on the extent of the damage and likely remediation costs.
Our City 6.3 0.9 1.57 • Temporary propping and make safe works completed. • Claim lodged for total sum insured as Council considers this asset • Project on hold until funding confirmed through LTP process. to be a total economic loss.
• Discussions continue with insurers to agree on the extent of the damage and likely remediation costs.
South Library 7.2 0.0 • Draft damage assessment report received and undergoing peer 0.42 The temporary propping of the facility has brought the building up to 33% review. of the New Building Standard. • Further investigations planned.
$67.96 $624.1 $91.2
* Includes indemnity values received for existing assets 184 COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 APPENDIX 4: ATTACHMENT 4 TO CLAUSE 4 185
186 COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 5 TO CLAUSE 4 187 APPENDIX 5: BUILDING AND INFRASTRUCTURE IMPROVEMENT ALLOWANCE BALANCE AS AT 30 APRIL 2015
Council Description Value Meeting Date
Total Allowance 225,000,000
Approved Allocations:
25/08/2011 CWTP – Oxidation Ponds 16,128,000 08/09/2011 Temporary Stadium contribution 1,000,000 16/02/2012 Fendalton Library and Service Centre 190,000 15/03/2012 Linwood Community Arts Centre 35,884 05/04/2012 Cowles Stadium 480,000 05/04/2012 Pump Station 37 126,000 26/06/2012 Art Gallery repairs 12,400,000 26/06/2012 Manchester and Lichfield Car Park repairs 13,000,000 26/06/2012 Athletics Track repairs 2,100,000 26/06/2012 Town Hall repairs 51,300,000 26/06/2012 Central Library repairs 500,000 06/12/2012 Owles Terrace waste water Rebuild 270,000 06/12/2012 Milton Street Frankleigh Street waste water repairs 736,000 06/12/2012 Milton Street Frankleigh Street waste water pipe upsizing 81,000 06/12/2012 Colombo Street Diversion 928,000 06/12/2012 Pump Station 15 Trunk Mains 2,879,000 28/02/2013 Charleston Area Water Supply Improvements 315,000 28/02/2013 PS 8 Area storm water Pipe Upsize 54,410 28/02/2013 Beachville Catchment storm water Upgrade 12,400 28/02/2013 Maces Road Water Main Upgrade 158,000 10/4/2015 Maces Road Water Main Upgrade - not proceeding -158,000 28/02/2013 Worsleys Reservoir Repair 80,000 28/02/2013 Main Road Causeway Sea Wall and Associated Works 603,000 28/02/2013 Beachville Road Eastern Sea Wall and Associated Works 129,000 28/03/2013 Art Gallery Re-Levelling 20,000,000 16/02/2012 Hollis Avenue Wastewater Pipe Renewal 333,000 16/05/2013 Jellie Park Plant Room Repair 211,361 27/06/2013 Coastal Pathway Project 9,900,000 27/06/2013 Christchurch Central Library 15,000,000 13/06/2013 Bishopdale Library 1,183,612 27/06/2013 Pump Station 15 Flow Meters and Wet well Venting 161,095 27/06/2013 Carlton Footbridge Architectural Treatment 65,000 27/06/2013 Main Road 3 Lane storm water pipe upsizing 17,100 03/09/2013 Waltham Pool* 2,089,393 03/09/2013 Norman Kirk Memorial Pool* 2,659,000 03/09/2013 Lyttelton Recreation Centre* 3,141,500 12/09/2013 Sign of The Takahe 1,471,586 03/10/2013 Hei Hei Community Centre 568,760 03/10/2013 Aranui Community Centre Rebuild 3,919,197 07/11/2013 Scarborough Paddling Pool 780,000 12/12/2013 RSU Grass Sports Pitches** 985,000 12/12/2013 RSU Grass Sports Pitches - Garrick Park 670,000 COUNCIL 9. 07. 2015 STRATEGY AND FINANCE COMMITTEE 18. 06. 2015 ATTACHMENT 5 TO CLAUSE 4 188 Council Description Value Meeting Date RSU Grass Sports Pitches – return of recoveries received 23/10/2014 -150,000 against underwrite** 14/05/2014 Underwrite for 2nd pitch at Garrick Park not required -170,000 20/12/2013 Ashgrove Terrace waste water pipe upsizing 284,370 Ashgrove Terrace waste water pipe upsizing not 10/4/2015 -105,595 proceeding 20/12/2013 Colombo Street waste water pipe upsizing 322,000 20/12/2013 Centaurus Road waste water pipe upsizing 36,425 20/12/2013 Bridge Street Reserve Pumping Station Building 21,257 20/12/2013 Clifton 5 Water Supply Pump Station 32,000 20/12/2013 Madras Street bridge storm water pipe upsizing 44,000 30/01/2014 Mona Vale Homestead 600,416 30/01/2014 Gaiety Hall * 624,400 25/03/2014 Walsall Street, storm water pipe upsizing 90,921 25/03/2014 Central City tactile pavers 53,855 25/03/2014 Denton Oval Amenity Block 130,000 13/05/ 2014 Waltham Lido pool additional allocation 708,000 26/06/2014 Woolston park memorial to fallen soldiers & pavilion 206,721 Demolish Lichfield St carpark & establish temporary 17/07/2014 carpark 3,500,000 4/09/2014 Community facilities tranche 1* 29,087,059 4/09/2014 Heritage facilities tranche 1* 11,703,596 4/09/2014 New Brighton legacy project 5,000,000 McCormacks Bay, Mt Pleasant Community Centre 4/09/2014 433,000 landscaping 11/09/2014 Beachville Road seawall 580,000 25/09/2014 Christchurch Stadium Trust funding application 2,000,000 31/07/2014 Botanic Gardens Tea Kiosk 110,000 N/A Reversal of Betterment on SCIRT job not required -80,000 15/12/2014 Underwrite Music Centre insurance receivable** 800,000 Allocated to date 222,365,723
Remaining Balance 2,634,277
* indicates any insurance proceeds will be returned to the allowance ** indicates any underwrite recoveries will be returned to the allowance
Clause 20 COUNCIL 9. 7. 2015 189
REGULATION AND CONSENTS COMMITTEE 18 JUNE 2015
A meeting of the Regulation and Consents Committee was held in Committee Room 1 on 18 June at 9am
PRESENT: Councillor David East (Chair) Councillors Tim Scandrett (Deputy Chair), Vicki Buck, and Glenn Livingstone.
APOLOGIES: Paul Lonsdale and Ali Jones for absence.
The Committee reports that:
PART B - REPORTS FOR INFORMATION
1. DEPUTATIONS BY APPOINTMENT
There were no deputations.
2. DECLARATIONS OF INTEREST
No declarations of interest were made.
3. BRIEFINGS
3.1 CONTINUOUS IMPROVEMENT PROGRAMME
Robert Wright, Unit Manager from the Building Control and City Rebuild Group provided a briefing about the Continuous Improvement Programme being implemented as an ongoing effort by the Building Control Group. While the Continuous Improvement was originally imposed on building control by way of the BCA Accreditation Regulations, the significant benefits have resulted in the requisite ethic being fully embraced by the Group.
3.2 UPDATE FROM THE MAYORAL QUALITY REGULATION REVIEW TASKFORCE
Councillors Tim Scandrett and David East spoke to the Committee about work the taskforce have been doing and also considering where, within the Council's structure, improvements via rules reduction could be made.
4. UPDATE OF THE BUILDING CONTROL AND CITY REBUILD GROUP
Staff spoke about the information provided in the report from the Building Control and City Rebuild Group.
The Committee decided to receive and note the information in the report.
5. MONTHLY REPORT ON RESOURCE CONSENTS
Staff spoke to the Committee providing an update on Resource Consents and the information provided in the report.
The Committee decided to receive the information in the report. COUNCIL 9. 7. 2015 190 Regulation and Consents Committee 18 June 2015
PART C – DELEGATED DECISIONS
7. APOLOGIES
The Committee resolved to receive and accept apologies for absence from Councillors Paul Lonsdale and Ali Jones and also an apology for lateness from Tim Scandrett who arrived at 9.19am and was absent for clauses 1, 2, 7 and part of clause 3.1.
The meeting concluded at 10.55am.
CONSIDERED THIS 9TH DAY OF JULY 2015
MAYOR
COUNCIL 9. 7. 2015 191
21. NOTICES OF MOTION
Nil.
22. RESOLUTION TO EXCLUDE THE PUBLIC
Attached.
192 THURSDAY 9 JULY 2015
COUNCIL
RESOLUTION TO EXCLUDE THE PUBLIC
Section 48, Local Government Official Information and Meetings Act 1987.
I move that the public be excluded from the following parts of the proceedings of this meeting, namely the items listed overleaf.
Reason for passing this resolution: good reason to withhold exists under section 7. Specific grounds under section 48(1) for the passing of this resolution: Section 48(1)(a)
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows: COUNCIL 9. 7. 2015 193 ITEM GENERAL SUBJECT OF SUBCLAUSE & REASON UNDER ACT SECTION PLAIN ENGLISH REASON WHEN REPORT CAN BE NO. EACH MATTER TO BE RELEASED CONSIDERED 23. PUBLIC EXCLUDED REPORT CONSIDERATION OF NOMINATIONS FOR THE 2015 7(2)(a) Nominee details are listed in the report Once formal decision has been OF THE AKAROA/WAIREWA AKAROA/WAIREWA COMMUNITY SERVICES AWARDS matrix. made by the Community Board. COMMUNITY BOARD Protection of privacy of natural persons MEETING OF 6 MAY 2015 24. PUBLIC EXCLUDED REPORT COMMUNITY SERVICE AWARDS AND YOUTH SERVICE 7(2)(a) Nominee and nominator details are listed Upon acceptance or otherwise OF THE AWARDS 2015 - NOMINATIONS in the report matrix being obtained from nominees RICCARTON/WIGRAM Protection of privacy of natural persons COMMUNITY BOARD MEETING OF 2 JUNE 2015 25. PUBLIC EXCLUDED REPORT LAND ACQUISITION - 10 BLAKES ROAD, BELFAST 7(2)(i) Negotiations To Purchase Land And When Settlement Of The Land OF THE SHIRLEY/PAPANUI Confidential negotiations Settle Litigation Purchase Is Complete COMMUNITY BOARD MEETING OF 3 JUNE 2015 26. PUBLIC EXCLUDED REPORT Enable any local authority holding the information to carry on, 7(2)(i) Negotiations to purchase land and Settle Following the completion of a final OF THE without prejudice or disadvantage, negotiations (including litigation. Sale & Purchase Agreement and SPREYDON/HEATHCOTE commercial and industrial negotiations) settlement of the site COMMUNITY BOARD Confidential negotiations MEETING OF 3 JUNE 2015 27. PUBLIC EXCLUDED REPORT PROVISION OF OFFICE SUPPLIES OF THE STRATEGY AND Enable the Council to carry out commercial activities without 7(2)(h) Withholding the information is necessary to At the expiry of the agreement FINANCE COMMITTEE OF prejudice or disadvantage. enable the Council to carry out, without 18 JUNE 2015 prejudice or disadvantage, commercial activities. Enable the Council to carry on negotiations without prejudice or 7(2)(i) Withholding the information is necessary to At the expiry of the agreement disadvantage. enable the Council to conclude negotiations with the preferred supplier. OVERDUE DEBTORS OVER $20,000 AS AT 30 APRIL 2015 7(2)(a) Overdue debtors should remain When legal proceedings are Protect the privacy of natural people. confidential to assist in the collection of commenced these debts. INSURANCE CLAIM ENGINEERING ADVISORS JUNE 2015 7(2)(b)(ii) Likely to unreasonably prejudice the Three years. Would be likely to unreasonably prejudice the commercial position position of the other party. of the person who supplied or who is the subject of the information. 28. PUBLIC EXCLUDED REPORT Would prejudice commercial procurement 7(2)(b)(ii) Contains information on tender yet to be On completion of tender award BY THE CHAIRPERSON OF awarded THE COMMUNITIES HOUSING AND ECONOMIC DEVELOPMENT COMMITTEE 2 JUNE 2015 COUNCIL 9. 7. 2015 194
Chairperson’s Recommendation: That the foregoing motion be adopted.
Note
Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows:
“(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof):
(a) Shall be available to any member of the public who is present; and (b) Shall form part of the minutes of the local authority.”