Community, Recreation and Culture Committee Agenda
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COMMUNITY, RECREATION AND CULTURE COMMITTEE AGENDA 6 AUGUST 2013 AT 9AM IN COMMITTEE ROOM 1, CIVIC OFFICES, 53 HEREFORD STREET Committee: Councillor Yani Johanson (Chairperson), Councillors Peter Beck, Helen Broughton, Tim Carter, Barry Corbett, Jimmy Chen, Jamie Gough, and Glenn Livingstone (Deputy Chairperson). General Manager General Manager – General Manager Strategy and Planning Public Affairs Community Services Committee Adviser Mike Theelen Lydia Aydon Michael Aitken Lucy Halsall Tel: 941-8281 Tel: 941- 8982 Tel: 941-8607 Tel: 941-6227 PART A - MATTERS REQUIRING A COUNCIL DECISION PART B - REPORTS FOR INFORMATION PART C - DELEGATED DECISIONS INDEX ITEM NO. DESCRIPTION PAGE NO. PART C 1. APOLOGIES 1 PART C 2. DECLARATION OF INTEREST 1 PART B 3. DEPUTATIONS BY APPOINTMENT 1 PART A 4. FACILITIES REBUILD PLAN MONTHLY STATUS UPDATE 3 PART A 5. SUMNER COMMUNITY CENTRE AND LIBRARY REBUILD 117 PART A 6. DEMOLITION OF GOVERNORS BAY COMMUNITY HALL, TOILETS AND 121 ANCILLARY BUILDINGS PART A 7. PROPOSED DEMOLITION OF THE PETANQUE CLUB AND TOILETS LOCATED IN 125 SCOTT PARK 129 PART A 8. PROPOSED DEMOLITION OF THE REMAINDER OF THE ST MARTIN VOLUNTARY LIBRARY PART A 9. HERITAGE REINSTATEMENT PROGRAMME – SIGN OF THE TAKAHE 131 PART B 10. ARTS UPDATE REPORT 139 PART C 11. HERITAGE GRANT APPROVAL – 10, 12, 13 AND 24 NEW REGENT STREET, 143 CHRISTCHURCH ITEM DESCRIPTION PAGE NO. NO. PART C 12. HERITAGE GRANT APPROVAL – 27-29 NEW REGENT STREET, CHRISTCHURCH 151 PART C 13. HERITAGE GRANT APPROVAL – 28 NEW REGENT STREET, CHRISTCHURCH 159 PART C 14. HERITAGE GRANT APPROVAL – 290 RIVERLAW TERRACE, ST MARTINS, 167 CHRISTCHURCH PART A 15. HERITAGE INCENTIVE GRANTS SIX MONTHLY REPORT 175 PART A 16. ELLERSLIE INTERNATIONAL FLOWER SHOW 203 PART A 17. CHAIRPERSON’S REPORT – ARTS CENTRE TRUST BOARD PROPOSED CHANGES 213 PART A 20. HERITAGE UPDATE INCLUDING MAJESTIC THEATRE AND MCLEANS MANSION 259 PART C 18. RESOLUTION TO EXCLUDE THE PUBLIC 261 1 COMMUNITY, RECREATION AND CULTURE COMMITTEE 6. 8. 2013 1. APOLOGIES 2. DECLARATION OF INTEREST Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. DEPUTATIONS BY APPOINTMENT 3.1 Mr Dennis Rich (Chairman), Mr Quentin Smith (Deputy Chairman), Mr Stan Hackwell (Treasurer) and Mrs Ivy Pack (Secretary) from the Management Committee of the Shirley Community Centre Society Inc regarding rebuild of a Community Centre on the site of the former Shirley Community Centre in Shirley Road. 3.2 Kate Bould from the Governors Bay Community Association regarding item 6 of the agenda - Demolition of Governors Bay Community Hall, Toilets and Ancillary Buildings. 2 3 COMMUNITY, RECREATION AND CULTURE COMMITTEE 6. 8. 2013 4. FACILITIES REBUILD PLAN MONTHLY STATUS UPDATE General Manager responsible: General Manager Community Services, DDI 941 8534 Officer responsible: Facilities Rebuild Portfolio Manager Author: Darren Moses, Facilities Rebuild Portfolio Manager PURPOSE OF REPORT 1. To provide a monthly update to the Council on the Facilities Rebuild Programme (FRP). EXECUTIVE SUMMARY 2. This information report provides a monthly programme update on some key FRP activities for the month mid June to mid July 2013. 3. The programme is being re-focused for the remainder of this calendar year to ensure that the team is targeting resources on getting closed buildings open as a first priority. This will align with the expectations of our community. Over time, all the open buildings in the programme will require an insurance claim and minor repairs completed, and these will be progressed as a second priority. 4. A full status update on those projects prioritised into the Top 30 can be found in Attachment 1 and a programme schedule including TOP 30 and Work Package 2 (WP2) can be found in Attachment 2. COMMUNITY ENGAGEMENT 5. The first round of ‘Community Facilities Rebuild Forums’ has come to an end and was well received by the community representatives who attended. Questions and feedback from these forums can be found on the Council website. 6. Monthly advertorials continue to be published in the Mainland Community newspapers and the Akaroa Mail highlighting good news and providing the latest updates. 7. The Linwood Community Arts Centre was opened at a bi-cultural event by the Mayor and was attended by elected members and the community. 8. The re-opening of Fendalton Community Centre was marked by a walk-through that was attended by elected members, community representatives and the media. 9. An event for the partial re-opening and blessing of the Akaroa Museum was well attended by the local community. CLOSURES AND OPENINGS 10. The Fendalton Community Centre reopened to the public on 15 July. Akaroa Museum (Concourse and exhibition space) reopened on Friday 12 July, and both the adjacent Court House and Customs House will be able to be opened when the Museum Staff decide on their use. The repairs to both Linwood Community Arts and Avebury House have now been completed. Linwood Community Arts opened with an official bi-cultural ceremony on Friday 19 July. Harewood Community centre reopened on Monday 15 July. Bishopdale Plunket Rooms were closed on Friday 19 July. Alternative premises have been found to enable the service to continue to operate. HOUSING PROGRAMME 11. A full and comprehensive report on Social Housing can be found in Attachment 3. HERITAGE PROGRAMME 12. A full and comprehensive report on the Heritage programme can be found in Attachment 4. 4 COMMUNITY, RECREATION AND CULTURE COMMITTEE 6. 8. 2013 4 Cont’d COMMERCIAL PROGRAMME Work Package 1 (TOP 30) 13. Work to repair earthquake damage to Fendalton Community Centre was completed in early July and the building passed a Building Warrant of Fitness (BWOF). The Fendalton Community Centre was re-opened to the general public on Monday 15 July 2013. 14. Work to repair earthquake damage to the Linwood Community Arts Centre has also been completed alongside scheduled maintenance. The Arts Centre was officially re-opened to the general public on Friday 19 July 2013. The opening ceremony was a combined Te Whare Roimata / Christchurch City Council event which celebrated the Treaty of Waitangi partnership between the two organisations. 15. At its meeting on 27 June, the Council approved an exemption list to permit the re-opening of six Community Facilities with a seismic strength of less than 34 per cent NBS. The following buildings are undergoing health and safety inspections and are due to be re-opened to the general public in the week commencing 15 July 2013: Okains Bay Community Hall Little Akaloa Community Hall Duvauchelle Community Hall (earthquake repairs due to start 29 July 2013). Pigeon Bay Community Hall Risingholme Craft Workshops Harewood Community Centre / Crèche. NB: Minor earthquake repairs will be undertaken at a future date in conjunction with scheduled maintenance. 16. Construction work continues to progress on the transitional community facility at South Brighton, despite the recent spells of wet weather. Rain has caused delays to the programme and the inability of concrete to cure has been an issue. The estimated opening is now October 2013. 17. Planning work is progressing on the Bishopdale Community Centre and Library project. Both the Community Facilities and Libraries teams have had input into the design brief and offers of service are being sought from the market place for design and engineering services. 18. A report will be presented to the Committee on 6 August 2013 seeking approval to initiate the rebuild of a new Community Centre and Library in Sumner. 19. Insurers have confirmed that the earthquake damage caused to Governors Bay Community Hall is substantial. They have issued a Statement of Position advising that the building is a total economic loss against the sum insured. The insured value is $125,216 (plus 10 per cent). Demolition quotes are being sought and a report will be brought before the committee on 6 August. Community Services will confirm the strategic position with regards to re-instatement of the asset. 20. Demolition of the Sumner surf club and toilets has been completed. The land on which the new building sits is owned by the Crown, therefore the surf lifesaving club and the Council need to apply for separate leases directly with the Crown. Council staff have negotiated the land appointment with the surf lifesaving club and both parties have submitted their lease applications to Land Information New Zealand (LINZ). In the meantime, staff are preparing a report to seek approval from the Council to engage in such a lease. 21. Quotations are being sought for the demolition of selected Greenspace-owned assets that are either surplus to operational requirements or have sustained major earthquake damage. Typically they are older structures such as sheds, barns, storage facilities and unreinforced masonry structures. A report recommending demolition will be brought before the Committee before the end of the term. 5 COMMUNITY, RECREATION AND CULTURE COMMITTEE 6. 8. 2013 4 Cont’d 22. A report recommending the demolition of a Council-owned petanque club, courts and a toilet block at Scott Park, Mt Pleasant will be presented to the Committee on 6 August 2013. 23. Lyttelton Service Centre: the Loss Adjustment Team have been reviewing a council repair and strengthening options report provided (with associated costs) in February 2013. Staff are awaiting a response. Insurers have requested additional information from before the time the Council owned the building. Staff are investigating the option of combining the facility with the neighbouring Library. 24. South Library: a geotechnical report and level survey have identified differential settlement to the land. A damage assessment has been completed, including foundation repair and re-levelling methodology, and has identified a cost of $6.6 million, staff are progressing with developing the remaining repair methodology for the “above ground” structure.