Report(1993-94)
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PAC-REPORTS-1993-94-CONTENTS Report(1993-94) CONTENTS Preface Abstract Introduction CHAPTER 1. General Observations and Recommendations 2. Appropriation Accounts 3. Agriculture 4. Board of Revenue 5. Communications and Works 6. Cooperatives 7. Education 8. Excise and Taxation 9. Finance 10. Food 11. Forestry, Fisheries, Wildlife and Tourism 12. Health 13. Home 14. Housing, Urban Development and Public Health Engineering 15. Industries and Mineral Development 16. Irrigation and Power file:///E|/PAC%20Reports/pac/report1993-94/Contents.htm (1 of 2)12/8/2007 11:10:46 AM PAC-REPORTS-1993-94-CONTENTS 17. Labour and Manpower 18. Lahore High Court 19. Livestock and Dairy Development 20. Local Government and Rural Development 21. Planning and Development 22. Services and General Administration Department 23. Social Welfare and Punjab Baitul Maal 24. Transport Department Annexure (Notification) file:///E|/PAC%20Reports/pac/report1993-94/Contents.htm (2 of 2)12/8/2007 11:10:46 AM PAC-REPORTS-1993-94-Preface Preface Under the Constitution of the Islamic Republic of Pakistan, the disbursement from the Provincial Consolidated Fund requires approval by the Provincial Assembly of the Punjab. While authorizing huge sums of the tax-payers’ money, the Assembly has a right to reassure itself that the moneys so granted were steered to the intended purpose and were spent prudently and in accordance with law and rules. The Assembly oversees expenditure through its Public Accounts Committees (PACs), on the basis of Appropriation Accounts, Finance Accounts and Audit Reports prepared by the Auditor-General. The said reports are laid in the Assembly under orders of the Governor. 2. As a rule, no money can be spent on any service over and above the money granted by the Assembly for the purpose. Excess expenditure, if any, is viewed seriously. PACs examine, with reference to the facts of each case, the circumstances leading to any excess expenditure, or immoderate savings and make appropriate recommendations. 3. As required under Article 171 of the Constitution of the Islamic Republic of Pakistan, Appropriation Accounts and Finance Accounts of the Government of the Punjab and Reports of the Auditor-General of Pakistan for the year 1993-94 were laid in the Provincial Assembly of the Punjab on 13 October 1997. The Assembly referred the same to Public Accounts Committee-I (PAC-I), for consideration. 4. These, along with the Reports of former and succeeding years remained under consideration of the said PAC-I as well as the ad hoc PAC, from 1998 to 2002. 5. PAC-I, constituted on 14 October 1997, consisted of Raja Muhammad Khalid Khan, (Chairman), Raja Muhammad Javaid Ikhlas, Mr Usman Ibrahim, Mr Zia Ahmad Khan, Haji Ahmad Khan Haral, Haji Muhammad Sharif, Dewan Mushtaq Ahmad, Ch Talib Hussain, Haji Ehsan-ud-Qureshi and Sardar Awais Ahmad Khan Leghari. This Committee considered the reports in a series of meetings. However, the Assembly was placed under suspension with effect from 12 October 1999 under the Proclamation of Emergency and PAC-I ceased to function. 6. At that time, the defunct Public Accounts Committees had been seized of a heavy backlog of Audit Reports. To clear the unfinished work, Governor of the Punjab, pursuant to the powers conferred under Chief Executive of Pakistan letter No.1(74)SO(C-2)/2000, dated 31 July 2000, read with Article 2 of the Powers and Functions of the Governors Order 19(5 of 1999), constituted an ad hoc Public Accounts Committee of the Punjab vide Finance Department Notification No.FD/Acctts:/(A&A)/V-7/69 dated 20 October 2000 (Annexure). 7. The Committee initially consisted of eleven members; viz.- Mr Riyaz Hussain Bokhari (Chairman), Prof (Retd) Dr Khalid Hameed Sheikh, Prof (Retd) Dr Ejaz Ahsan, Major General (Retd) Muhammad Akram, Mr Muzaffar Mahmood Qureshi, Mian Abdul Qayyum, Mr Aftab Ahmad Khan, Ch Muhammad Aslam, Mr Ali Kazim, Mr Muhammad Ahmad Bhatti and Mr Ahmad Raza Khan. However, for personal reasons, Mr Ali Kazim showed his inability to serve on the Committee, and Prof (Retd) Ejaz Ahsan resigned after a few meetings. 8 The Committee decided to finalize the report for the year 1993-94 on the basis of the file:///E|/PAC%20Reports/pac/report1993-94/Preface.htm (1 of 2)12/8/2007 11:10:47 AM PAC-REPORTS-1993-94-Preface decisions taken by the earlier PAC as well as its deliberations on 29 April, 10, 16, 23 and 30 May 2002. The Committee, in its meeting on 29 August 2002, approved the Report. 9. This Report is arranged in 24 Chapters. Chapter 1 consists of general observations and recommendations of PAC-I; Chapter 2 contains a summary of the deliberations of the PAC about the Appropriation Accounts. The remaining Chapters deal with the audit paras/observations separately arranged for each Department. A synopsis for each department has been added for ready reference. 10. It is hoped that suggestions and recommendations of the Committees would encourage and assist the Government in refurbishing the system and procedure for constructive financial management. (Dr Syed Abul Hassan Najmee) 29 August 2002 Secretary Provincial Assembly of the Punjab file:///E|/PAC%20Reports/pac/report1993-94/Preface.htm (2 of 2)12/8/2007 11:10:47 AM PAP-REPORTS-1993-94-Abstract Abstract APPROPRIATION ACCOUNTS Total Grants Grants Finally Settled Grants Pended 48 23 25 AUDIT PARAS Paras Paras Finally Paras Total Paras Paras Noted Conditionally Settled Pended Settled 2170 103 286 638 1143 file:///E|/PAC%20Reports/pac/report1993-94/Abstract.htm12/8/2007 11:10:47 AM PAC-REPORTS-1993-94-Introduction Introduction Among the tasks entrusted to the ad hoc Public Accounts Committee (PAC) constituted in October 2000, is to deal with the unfinished business of the Standing Committees on Public Accounts of the suspended Assembly of the Punjab. The PAC is required to clear the backlog of Audit Reports passed on to it and to submit to the Finance Minister for approval the recommendations made by the previous PACs. 2. The Provincial Assembly’s Public Accounts Committee-I considered the Appropriation Accounts and the Auditor General’s Report on the Accounts (1993-94) of the Government of the Punjab; however, it ceased to function on the suspension of the Assembly on 12 October 1999. 3. To clear the backlog, the ad hoc PAC considered the report on the Accounts (1993-94) in its special meetings. Based on the minutes of the meetings of the previous PAC as well as those of the present ad hoc PAC, the Report on the Accounts (1993-94) has now been compiled. 4. In its meeting held on 29 August 2002, the ad hoc PAC approved the submission of the Report to the Finance Minister. 5. It is recommended that the Departments and Organizations concerned should take note of the various directives and suggestions in this Report. Appropriate action should be initiated for the improvement of financial discipline and for the enforcement of strict accountability. The monitoring wing of the Finance Department may watch and report on the compliance of the directives. 6. The ad hoc PAC avails itself of this opportunity to place on record its deep appreciation of the hard work put in and dedication displayed by the Assembly’s Secretariat in assisting the Committee and compiling the Report. (Riyaz H. Bokhari) 29 August 2002 Chairman Ad hoc Public Accounts Committee file:///E|/PAC%20Reports/pac/report1993-94/Introduction.htm12/8/2007 11:10:47 AM PAP-REPORTS-1993-94-General Observations and Recommendation General Observations and Recommendations While considering the pending Audit Reports, PAC-I made a number of general observations and recommendations. These are reproduced below:- 2. Audit Objections: PAC-I viewed with concern the impassive practice of attending to the audit objections/paras only after a meeting of the PAC was fixed. The Committee directed that Government must ensure that the departments – (a) take action to settle an audit objection at the earliest opportunity; and (b) review, at regular interval, the progress of all the pending audit paras. 3. Working Papers: Many departments did not assign due priority to the work of the Committee. The working papers for the meetings had, at times, been inadequate as well as sketchy. They were also submitted as late as a day or two before, or even on the day of the meeting. The members of the Committee did not have time to examine the same. The Committee directed that – (a) the departments/agencies should submit the appropriate working papers at least ten days before the meeting; and (c) the working papers must contain full facts and latest position of the case; and should be authenticated by the Head of the Department. 4. Use of official vehicles: The PAC observed that the Government of the Punjab may consider to allow all the Deputy Secretaries to the use of Government vehicles for official purpose in view of the onerous official duties being performed by them. 5. Advances given to WAPDA, T&T and Sui Gas Departments: The PAC observed that the Punjab Government should take up the matter with the Federal Government for the adjustment of outstanding advances. 6. Directives of the PACs and Compliance Paras: It was observed that most of the administrative departments had not taken timely action on the directives of the PACs. That inordinately delayed the disposal of the audit paras as well as the finalization of reports. Moreover, in a number of cases, audit paras were settled subject to certain actions to be taken by the concerned departments. Unfortunately, the departments had not cared to take the requisite action, with the result that such paras could not be finally settled.