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Front Cover 2 Postal Bulletin 22283 (4-22-10)

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Front Cover 2 Postal Bulletin 22283 (4-22-10) Front Cover 2 postal bulletin 22283 (4-22-10) Contents POLICIES, PROCEDURES, AND PULL-OUT INFORMATION FORMS UPDATES Fraud Manuals Domestic Order . 15 DMM Revision: Scheduled Pickup on Demand. 3 Withholding of Mail Orders . 15 Handbooks Invalid Express Mail Corporate Account Numbers . 16 Handbook AS-701 Revision: Changes to Missing, Lost, or Stolen U.S. Money Order Forms . 18 Disposal of USPS Collection Boxes . 4 Missing, Lost, or Stolen Canadian Money Order Forms . 23 Revised Handbook AS-805-A, Information Verifying U.S. Postal Service Money Orders . 26 Resource Certification and Accreditation Process . 6 Counterfeit Canadian Money Order Forms . 26 Handbook F-101 Revision: Accounting Data Toll-Free Number Available to Verify Canadian Mart Report to Calculate POS Retail Floor Stock Limits . 6 Money Orders . 26 Publications Other Information Publication 75, Mover’s Guide, News: the Overseas Military/Diplomatic Mail . 28 May 2010 Mover’s Guide Is on Its Way! . 7 Missing Children Posters. 33 Publication 223 Revision: Directives and Thrift Savings Plan Fact Sheet. 39 Forms Update . 7 Proper Disposal of USPS Collection Boxes . 41 Publication 431 Revision: Changes to Post Displaying the U.S. Flag and the POW-MIA Flag . 42 Office Box Service and Caller Service Fee Groups . 9 Posters Revised Poster 62, Achieving a Violence-Free Postal Bulletin Index Workplace Together . 10 Annual Index. PB 22276 (1-14-10) Forms New PS Form 5542, Scheduled Pickup on Demand Service Agreement . 10 ORGANIZATION INFORMATION Domestic Mail Retirement of POSTNET and PLANET Code Barcodes . 13 Intelligent Mail and Address Quality Post Office Changes . 13 Mailing and Shipping Services Animal Rescue: Mail Alert . 14 Adopt a Shelter Pet Stamps Philately Correction: Animal Rescue: Adopt a Shelter Pet. 43 Update: Premium Stamped Cards . 43 Updated Announcement 10-C: 2010 Stamps and Postal Stationery . 43 Pictorial Postmarks Announcement . 46 How to Order the First Day of Issue Digital Color or Traditional Postmarks . 50 Retail Stop Sending Copies of PS Form 8176, USPS National Emergency Hotline Premium Forwarding Service Application, to Headquarters . 52 Is your facility operating? Call 888-363-7462 EPS Merchandiser Display Wins Gold and Holiday Countercard Wins Bronze . 53 Supply Management Surface Transportation Category Management Center Moves to Largo, Maryland . 54 Sony Digital Passport Camera Systems Now Available . 54 Sustainability USPS … Driving Toward a Sustainable Future . 55 Also on the Web at www.usps.com/cpim/ftp/bulletin/pb.htm Policies, Procedures, and Forms Updates postal bulletin 22283 (4-22-10) 3 Policies, Procedures, and Forms Updates Manuals DMM Revision: Scheduled Pickup on Demand Effective May 3, 2010, the Postal Service™ is revising [Revise item c of 6.3.3 as follows:] Mailing Standards of the United States Postal Service, c. A pickup that occurs as part of a regularly scheduled ® Domestic Mail Manual (DMM ) 507.6 to standardize the delivery or collection stop. process for scheduled Pickup on Demand® service by pro- viding a new service agreement form. Additionally, we ***** revise 507.6.3.4 that authorizes PC Postage™ as an [Delete item e of 6.3.3 in its entirety.] approved method to pay for Pickup on Demand. 6.3.4 Fee Payment Method The new PS Form 5542, Scheduled Pickup on Demand The Pickup on Demand fee must be paid by one of these Service Agreement, is shown on page 11 of this Postal Bul- methods: letin. It is designed to be used by customers who are requesting Pickup on Demand service, and it now aligns [Revise item a of 6.3.4 by adding PC Postage as follows:] with our mailing standards. a. Meter, PC Postage, precanceled, or adhesive stamps affixed to Form 5541, Pickup Service Statement. Mailing Standards of the United States Postal *****. Service, Domestic Mail Manual (DMM) 6.4 On-Call Service ***** ***** 500 Additional Mailing Services 6.4.2 Requesting Pickup on Demand Service ***** [Combine the current second and third sentences of 6.4.2 507 Mailer Services into one sentence as follows:] ***** ***Pickups are made within 2 hours of the requested pickup time unless the customer and the serving Post Office agree 6.0 Pickup on Demand Service and service is not adversely affected.*** ***** ***** 6.3 Postage and Fees 6.5 Scheduled Service ***** ***** 6.3.2 Fee Charged 6.5.2 Service Agreement [Revise introductory sentence and item a of 6.3.2 as follows:] [Revise text in 6.5.2 as follows:] Pickup on Demand fees are listed in Notice 123, Price List. A customer requesting scheduled Pickup on Demand ser- The customer is charged the required fee: vice must enter into a service agreement as follows: a. Every time Pickup on Demand service is provided, a. Use PS Form 5542, Scheduled Pickup on Demand regardless of the number of pieces or combination of Service Agreement, to specify the time, place, day or classes of mail. See 6.3.3 for when fee is not date, frequency of service, and approximate volume charged. per pickup. ***** b. The terms of the service agreement may be amended with the consent and approval of both parties. 6.3.3 Fee Not Charged 6.5.3 Service Hours ***** [Revise second sentence in 6.5.3 as follows:] [Revise introductory sentence of 6.3.3 as follows:] ***Scheduled Pickup on Demand service begins the day The customer is not charged for: after the service agreement is finalized and continues until ***** the service agreement’s stated end date or termination. 4 postal bulletin 22283 (4-22-10) Policies, Procedures, and Forms Updates 6.5.4 Customer Changes ten notice of termination from the serving Post Office. Ter- [Revise 6.5.4 by deleting item a in its entirety and incorpo- mination is based upon the customer’s failure to pay rating item b into the introductory text as follows:] postage and fees or to meet the standards for Pickup on Demand service in 6.0. The customer may appeal this ter- The customer must notify the serving Post Office at least mination of services to the manager, Post Office Opera- 24 hours before a scheduled pickup if the pickup is to be tions, but must pay for all fees for Pickup on Demand canceled or the volume of mail to be picked up is more than service provided during the appeal period. 20% higher than the volume specified in the service agree- ment. The customer may terminate scheduled Pickup on ***** Demand service, effective 24 hours after the USPS We will incorporate this revision into the next printed ver- receives the customer’s written notice of termination at the sion of the DMM and into the monthly update of the online serving Post Office. The customer must pay all fees for DMM available via Postal Explorer® at http://pe.usps.com. Pickup on Demand service provided before termination of service. — Mailing Standards, Pricing, 4-22-10 6.5.5 USPS Changes [Revise 6.5.5 by deleting item a in its entirety and incorpo- rating item b into the introductory text as follows:] The USPS may terminate scheduled Pickup on Demand service, effective 24 hours after the customer receives writ- Handbooks Handbook AS-701 Revision: Changes to Disposal of USPS Collection Boxes Effective immediately, Handbook AS-701, Material body. All actions concerning the above items must be con- Management, Part 646, Proprietary Items Requiring Spe- ducted in accordance with the procedures outlined in cial Processing, and Part 647, Methods and Priority, are 647.26. revised to include changes to policy covering the disposal ***** of USPS® collection boxes. 646.8 Collection Boxes Handbook AS-701, Material Management 646.81 Policy ***** [Revise text to read as follows:] 6 Asset Recovery: Redistribution, Recycling, and Collection boxes, including post type, street collection, and Disposal relay storage boxes must not be sold to the public. They must be destroyed by the owning Postal Service entity and ***** sold as scrap. Collection boxes designated for sale as 64 Recycling and Disposal scrap must be recycled. Contact a USPS environmental specialist for information concerning federal, state, and ***** local scrap metal recycling requirements. (See 647.271). 646 Proprietary Items Requiring Special Collection boxes, including post type, street collection, and Processing relay storage boxes, must not be loaned to organizations or agencies, including federal agencies, except as provided in ***** 646.82. 646.5 Post Office Boxes 646.82 Loans ***** [Revise text to read as follows:] With approval from the manager of Public Affairs, Corpo- 646.53 Donations rate Communications, surplus collection boxes may be [Revise text to read as follows:] loaned to a federal agency such as a museum, for exhibit Postal Service managers must not grant approval to purposes only. There is no requirement to change the color donate Post Office box units or collection boxes in or remove the indicia, although the lock must be removed response to requests from federal or state agencies, aca- and an audit trail established and maintained until the item demic institutions, nonprofit organizations, or a public is returned. A written license agreement must also be exe- Policies, Procedures, and Forms Updates postal bulletin 22283 (4-22-10) 5 cuted to keep the use of the collection box under Postal 647.264 Donation to Foreign Government Service control. The Postal Service must use PS Form 1590 [Revise text to read as follows:] signed by both parties and a signed license agreement Consideration may be given by the installation head or the acknowledging the Postal Service rights to monitor all col- assigned designee on a case-by-case basis to donate sur- lection box loans. plus equipment, other than collection boxes and Post A loan of a collection box for use in a motion picture, on Office boxes, to a foreign government.
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