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Viewing Copy Only Do Not Submit Section 1 – Tender Process Terms and Conditions Tender Call No. 62-2019 No. of Page # Pages Section 1 – Tender Process Terms and Conditions 1. Definitions 1-3 2. Bidder’s Responsibility 1-5 3. Tender Submission Package 1-6 4. Bid Bond 1-7 5. Mandatory/Optional Site Meetings 1-7 6. Fair Wage Policy 1-7 7. City of Toronto Social Procurement Program 1-8 8. Questions 1-9 9. Addenda 1-10 10. Omissions, Discrepancies and Interpretations 1-10 11. Incurred Costs ONLY 1-10 12. Limitation of Liability 1-11 13. Post-Submission Adjustments 1-11 14. Withdrawal of Bids 1-11 15. Irrevocability 1-11 16. Acceptance of Bids 1-12 17. Non-compliant Bids 1-12 18. Execute Contract 1-15 19. Failure or Default of Bidder 1-15 20. Currency 1-15 21. Tied Bids 1-15 22. Mathematical Errors COPY 1-16 23. Ownership and Confidentiality of City-Provided Data 1-16 24. Ownership and Disclosure of Bid Documentation 1-16 25. Intellectual Property Rights 1-16 26. Notification to Other Bidders SUBMIT 1-16 27. Debriefing 1-17 28. Bid Protest Procedure 1-17 29. Supplier Code of Conduct 1-18 30. Governing Law and Interpretation 1-19 Section 2 – Information for Bidders 1. General Information 2-1 2. Mandatory Site Meetings 2-2 Optional Site MeetingsNOT 2-2 3. Deadline for Questions 2-2 4. Fair Wage Schedule Information 2-2 5. Social Procurement Program – Workforce Development 2-3 VIEWINGRequirement 6. COR™ Certification Requirement 2-4 7. CityDO of Toronto - Invoice/Billing Requirements 2-5 8. Instructions for Section 3 Tender Submission Package 2-9 8.1 Mandatory Bid Submission Requirements 2-9 A. Tender Call Cover Page 2-9 PMMD V 5.18 – 2018.08.09 Page 1-1 4 of 306 Section 1 – Tender Process Terms and Conditions Tender Call No. 62-2019 No. of Page # Pages B. Bid Bond 2-9 C. City Policies Submission Form 2-9 D. Pricing Form 2-9 8.2 Mandatory Submission Requirements Prior to Award 2-10 A. Experience and Qualifications Form 2-10 B. Statutory Declaration 2-11 C. COR™ Certificate 2-12 D. List of Subcontractor Form 2-12 E. Corporate Profile Report 2-13 F. Itemized Prices 2-13 Section 3 – Tender Submission Package 1. Bid Bond ONLY2 3-1 2. Statutory Declaration Form for Occupational Health and 5 3-3 Safety 3. City Policies Submission Form 6 3-8 4. Pricing Form 3 3-14 5. Experience and Qualifications Form 6 3-17 6. List of Subcontractors Form 1 3-23 Section 4 – Scope of Work 208 4-1 Section 5 – Supplementary Conditions to CCDC 2-2008 29 5-1 Stipulated Price Contract Section 5A – Specific Conditions ofCOPY Contract 15 5A-1 Section 6 – Contract Execution Package 1. CCDC 2-2008 Stipulated Price Contract SUBMIT1 6-2 2. CCDC 221-2002 Performance Bond 1 6-3 3. CCDC 222-2002 Labour & Material Payment Bond 1 6-4 4. WSIB & Tax Statutory Declaration Form 1 6-5 5. Insurance Certificate 2 6-6 6. Supplementary Statutory Declaration Form for Occupational 7 6-7 Health and Safety Section 7 – City Policies 7-1 1. List of applicable policiesNOT 2. Contractor Performance Evaluation 1 Notice of "No Bid" Form 1 VIEWING DO PMMD V 5.18 – 2018.08.09 Page 1-2 5 of 306 Section 1 – Tender Process Terms and Conditions Tender Call No. 62-2019 1. Definitions Throughout this Tender Call, unless inconsistent with the subject matter or context, “Addenda” or “Addendum” means a document containing additional information and/or changes to the Tender Call issued by the City prior to the Closing Date; "Affiliate" means an affiliated body corporate as defined in the Business Corporations Act, R.S.O. 1990, c. B.16 as amended; "Affiliated Person" means everyone related to the Bidder including, but not limited to employees, agents, representatives, organizations, bodies corporate, societies, companies, firms, partnerships, associations of persons, parent companies, and subsidiaries, whether partly or wholly-owned, as well as individuals, and directors, if: A. Directly or indirectly either one controls or has the powerONLY to control the other, or B. A third party has the power to control both. “Bid” means an offer submitted by a Bidder in response to a Tender Call, which includes all of the documentation necessary to satisfy the submission requirements of the Tender Call and “Bids” shall have a corresponding meaning; “Bidder” means a legal entity, being a person, partnership or firm that submits a Bid in response to a formal Tender Call and “Bidders” shall have a corresponding meaning; “Buyer” means the main contact person at the City for all matters related to the Tender Call process, as set out on the TenderCOPY Call Cover Page; “Chief Purchasing Official” means the person holding the position of Director of Purchasing and Materials Management whose responsibility it is to supervise and carry out the procurement function on behalf of the City and includes her/his designate; SUBMIT “City” means the City of Toronto; a) "City’s Policies and Legislation" means Chapter 195, Purchasing, of the Toronto Municipal Code and the related procurement policies and procedures set out on the City of Toronto website at: https://www.toronto.ca/business-economy/doing-business- with-the-city/understand-the-procurement-process/purchasing-policies- legislation/ NOT “Closing Date” means the specified deadline for Bids to be submitted to the City as indicated on the Tender Call Cover Page and any subsequent Addenda; VIEWING“Conflict of Interest” includes, but is not limited to, any situation or circumstance where: a) DOin relation to the Tender Call process, the Bidder has an unfair advantage or engages in conduct, directly or indirectly, that may give it an unfair advantage, including but not limited to (i) having access to information in the preparation of its Bid that is confidential to the City and not available to other Bidders; (ii) PMMD V 5.18 – 2018.08.09 Page 1-3 6 of 306 Section 1 – Tender Process Terms and Conditions Tender Call No. 62-2019 communicating with any person with a view to influencing preferred treatment in the Tender Call process including the giving of a benefit of any kind, by or on behalf of the Bidders to anyone employed by, or otherwise connected with, the City; or (iii) engaging in conduct that compromises or could be seen to compromise the integrity of the open and competitive Tender Call process and render that process non-competitive and unfair; or b) in relation to the performance of its contractual obligations in the City contract, the Contractor’s other commitments, relationships or financial interests (i) could or could be seen to exercise an improper influence over the objective, unbiased and impartial exercise of its independent judgement; or (ii) could or could be seen to compromise, impair or be incompatible with the effective performance of its contractual obligations; “Contract” means the Contract Execution Package duly executed by the Successful Bidder and the City with respect to the Work contemplated by this TendONLYer Call, and shall be deemed to include all terms and conditions set out in this Tender Call; “Contract Administrator” means the main contact person at the City for all matters relating to the project. The reference to “Project Manager” means the same; “Contractor” means the Successful Bidder of the Tender Call with whom the City enters into a Contract with to perform the Work; “Council” means City Council; "Diverse Supplier" means any business or enterprise that is certified by a Supplier Certification Organization to be: COPY . More than 51% (majority) owned, managed and controlled by persons belonging to an equity-seeking community, or . A social purpose enterprise whose primarySUBMIT purpose is to create social, environmental or cultural value and impact, and where more than 50% of the persons who are full-time equivalent employees or are participating in, or have completed, transitional employment training, experience economic disadvantage. "Equity-seeking Community" means a group that experiences discrimination or barriers to equal opportunity, including women, Aboriginal People, persons with disabilities, newcomers/new immigrants, LGBTQ+ people, visible minorities/racialized people, and other groups the City identifiesNOT as historically underrepresented. “MFIPPA” means the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990, Chapter M.56, as amended, or any successor or replacement legislation; VIEWING “Subcontractor” means a person, partnership or corporation undertaking the execution of a part of the Work by virtue of an agreement with the Contractor; DO “Successful Bidder” means the Bidder that has been selected to perform the Work; PMMD V 5.18 – 2018.08.09 Page 1-4 7 of 306 Section 1 – Tender Process Terms and Conditions Tender Call No. 62-2019 "Supplier Certification Organization" means a non-profit organization recognized by the City of Toronto that certifies businesses and enterprises as Diverse Suppliers by assessing them using established, consistent criteria. Recognized Supplier Certification Organizations include: Canadian Aboriginal and Minority Supplier Council Canadian Gay and Lesbian Chamber of Commerce Social Purchasing Project Women Business Enterprise Canada Canadian Council for Aboriginal Business "Supplier Code of Conduct" means business ethical standards contained in Article 13 Chapter 195, Purchasing, of the Toronto Municipal Code; “Tender Call” means this Tender Call package in its entirety, inclusive of all appendices and Addenda/Addendum that may be issued by the City; ONLY “Work” means all services and deliverables to be provided by a Contractor as described in this Tender Call. "Workforce Development" means a relatively wide range of activities, policies and programs to create, sustain and retain a viable workforce that can support current and future business and industry.
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