Standard Bidding Documents

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Standard Bidding Documents B I D D I N G D O C U M E N T S for Procurement of SUPPLY & INSTALLATION OF ePoS and MPoS EQUIPMENTS FOR ULBS OF TELANGANA WITH TWO YEARS AMC IFB No: MAE/262/TU/TMDP/Taxes/Non- Taxes/ULBs/2018 Dt: 26-04-2018 Project: Telangana Municipal Development Project (TMDP) Purchaser: Commissioner & Director of Municipal Administration, Hyderabad Country: INDIA e-Procurement Notice NATIONAL COMPETITIVE BIDDING SUPPLY & INSTALLATION OF ePoS and MPoS EQUIPMENTS FOR ULBS OF TELANGANA WITH TWO YEARS AMC BID REFERENCE :MAE/262/TU/TMDP/Taxes/ Non-Taxes/ULBs/2018 Dt: 26-04-2018 DATE OF COMMENCEMENT OF SALE OF BIDDING DOCUMENT : 26 -04-2018 LAST DATE FOR SALE OF BIDDING DOCUMENT : 25-05-2018 * LAST DATE AND TIME FOR RECEIPT OF BIDS : 25-05-2018 till 17.00Hrs TIME AND DATE OF OPENING OF BIDS : 30-05-2018 at 11.30 Hrs PLACE OF OPENING OF BID: O/o Project Director, ADDRESS FOR COMMUNICATION : 5th Floor, TMDP, Commissioner and Director of Municipal Administration, 640 Kashana, A.C. Guards Hyderabad-500004, Telangana SECTION I: INVITATION FOR BIDS (IFB) NATIONAL COMPETITIVE BIDDING FOR SUPPLY & INSTALLATION OF ePoS and MPoS EQUIPMENTS FOR ULBS OF TELANGANA with Two years AMC INVITATION FOR BIDS (IFB) Date : 26-04-2018 Loan No. : 78160IN IFB No. : MAE/262/TU/TMDP/Taxes/Non- Taxes/ULBs/2018, Dt:26-04-2018 1. The Government of India has received a Loan from the International Bank for Reconstruction and Development towards the cost of Andhra Pradesh & Telangana Municipal Development Project (AP&TMDP) and it is intended that part of the proceeds of this loan will be applied to eligible payments under the contracts for which this Invitation for Bids is issued. 2. The Commissioner & Director of Municipal Administration, Hyderabad now invites sealed bids from eligible bidders for: “ SUPPLY & INSTALLATION OF ePoS and MPoS EQUIPMENTS FOR ULBS OF TELANGANA WITH TWO YEARS AMC” 3. Bidding will be conducted through the National Competitive Bidding (NCB) procedures agreed with World Bank. 4. Interested eligible Bidders may download further information from e-procurement portal https://eprocure.gov.in/eprocure/app by entering key word ‘TMDP’ in ‘Tender Search’. Details are available in the Project website www.mdp.telangana.gov.in 5. Qualifications requirements for the bidder are provided in the Bidding Documents and the bidders may go through the same from the above websites. Additional details are provided in the bidding document. 6. A complete set of Bidding Documents is available online from 26-04-2018 at 11:00 AM onwards. The bidding documents may be downloaded free of cost by logging on to e-Procurement Portal http://eprocure.gov.in/eprocure/app. The bids are to be submitted online through the portal http://eprocure.gov.in/eprocure/app. Bids submitted manually will not be accepted. The bidders would be required to register in the web-site. Bidders who are not registered may obtain the User ID and Password for participating in the bids by registering in the website: http://eprocure.gov.in/eprocure/app free of charge. 7. Bids must be submitted online through the e-procurement portal http://eprocure.gov.in/ eprocure/app on or before 25-05-2018 up to 5:00 PM . Bids will be opened in the presence of the bidders’ representatives who choose to attend on 30-05-2018 at 11:30 AM in the office of the Project Director,TMDP, Hyderabad PIN: 500 004, Telangana (India). If the office happens to be closed on the date of opening of the bids as specified, the bids will be opened on the next working day at the same time and venue. All bids must be accompanied by a “Bid Security” of Rs.5,68,000/- . Bid security will have to be in any one of the forms as specified in the bidding document and shall have to be valid for 45 days beyond the validity of the bid. The period of completion is (1) One Month from the date of LOA. 8. For submitting bids, the bidders are required to have Digital Signature Certificate (DSC) issued from any of the authorized Certifying Authorities. 9. The bidders are required to submit Original bid security in approved form in the Office of the Project Director, 5th Floor, O/o CDMA, A.C. Guards, Hyderabad, Pin: 500 004, Telangana (India) on or before the date and time of opening of Bids, either by registered post or by hand, failing which the bids shall be declared non-responsive. In this regard, bidders should comply with the following: i) The above document should be submitted in one envelope. The bidders shall not write their names or address on this envelope. ii) The unique identification number (Bid ID) generated by the system after online submission of the bid by the bidder shall be mentioned on envelope containing the document as detailed above. 10. The bidders are required to submit the i) original power of Attorney authorizing the person to sign the bids on behalf of the bidder and ii) original affidavit confirming correctness of information after bid opening. 11. A pre-bid meeting will be held on dt.05-05-2018 at 3:30 PM at the office of the Project Director, TMDP, 5th Floor, O/o CDMA, A.C. Guards, Hyderabad, Pin: 500 004, Telangana to clarify the issues and to answer questions on any matter that may be raised at that stage as stated in ITB 7.1 of the bidding document. 12. The address for communication is as under: Name & Designation of Officer: Smt. P. Anuradha, Project Director, TMDP O/o Commissioner and Director of Municipal Administration, 640, Kashana, A.C. Guards, Hyderabad-500004 Telangana TABLE OF CONTENT PART 1 – BIDDING PROCEDURES ......................................................................................... 1-6 SECTION I - INSTRUCTIONS TO BIDDERS [ITB] ............................................................... 1-7 SECTION II - BIDDING DATA SHEET .....................................................................................33 SECTION III. EVALUATION AND QUALIFICATION CRITERIA .................................................39 SECTION IV – BIDDING FORMS ............................................................................................42 SECTION V. – ELIGIBLE COUNTRIES ....................................................................................53 PART 2 - SUPPLY REQUIREMENTS ........................................................................................54 SECTION VI – SCHEDULE OF REQUIREMENTS ......................................................................55 PART 3 – CONTRACT .................................................................................................................70 SECTION VII – GENERAL CONDITIONS OF CONTRACT .........................................................71 SECTION VIII. SPECIAL CONDITIONS OF CONTRACT ...........................................................90 SECTION IX – CONTRACT FORMS ........................................................................................98 1. PART 1 – BIDDING PROCEDURES SECTION I - INSTRUCTIONS TO BIDDERS [ITB] 9 Section I. Instructions to Bidders Table of Clauses A. GENERAL ...............................................................................................................................11 1. SCOPE OF BID ..........................................................................................................11 2. SOURCE OF FUNDS ..................................................................................................11 3. FRAUD AND CORRUPTION .......................................................................................12 4. ELIGIBLE BIDDERS ..................................................................................................13 5. ELIGIBLE GOODS AND RELATED SERVICES .............................................................14 B. CONTENTS OF BIDDING DOCUMENTS .........................................................................15 6. SECTIONS OF BIDDING DOCUMENTS ........................................................................15 7. CLARIFICATION OF BIDDING DOCUMENTS ...............................................................16 8. AMENDMENT OF BIDDING DOCUMENTS ..................................................................16 C. PREPARATION OF BIDS.....................................................................................................16 9. COST OF BIDDING ....................................................................................................16 10. LANGUAGE OF BID ..................................................................................................16 11. DOCUMENTS COMPRISING THE BID .........................................................................16 12. BID SUBMISSION FORM AND PRICE SCHEDULES ......................................................17 13. ALTERNATIVE BIDS .................................................................................................17 14. BID PRICES AND DISCOUNTS ...................................................................................17 15. CURRENCIES OF BID ................................................................................................19 16. DOCUMENTS ESTABLISHING THE ELIGIBILITY OF THE BIDDER ................................19 17. DOCUMENTS ESTABLISHING THE ELIGIBILITY OF THE GOODS AND RELATED SERVICES ............................................................................................................................19 18. DOCUMENTS ESTABLISHING THE CONFORMITY OF THE GOODS AND RELATED SERVICES ............................................................................................................................19 19. DOCUMENTS
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